HomeMy WebLinkAbout00-108 Resolution No. 00-108
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
PLOTE COMPANIES, INC. FOR THE NORTH MCLEAN BOULEVARD
RECONSTRUCTION PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Plote Companies, Inc . for the North McLean
Boulevard reconstruction project ; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: April 26, 2000
Adopted: April 26, 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
4
ELGIN, ILLINOIS
PROJECT 519501
CHANGE ORDER No. 1
SCOPE: This Change Order No. 1 will provide additional items necessary to complete the North
McLean Blvd. Reconstruction Project in an acceptable manner.
The general contractor for this project is Plote Companies, Inc. of Elgin, IL.
REASONS FOR CHANGE: The circumstances which necessitate the change in performance
were not reasonably foreseeable at the time the contract was signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A
The original contract with Plote Companies, Inc. is $1,976,315.71. By reason of Change Order
No. 1, the contract for the North McLean Blvd. Reconstruction Project will decrease in the
amount of two thousand six hundred eighty-two and 48/100 dollars ($2,682.48). The new
contract amount, inclusive of Change Order No. 1 is one million nine-hundred seventy-four
thousand three-hundred eighty-one and 61/100 dollars ($1,974,381.61).
,
CHANGE ORDER No.1
March 23, 2000
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2000.
Recommended:
ENGINEERING DIVISION
By: .1.
- -e eze,--____
Title: 4- a __/______
3--a3— e'ca
Accepted:
Note Companies, Inc.
Party of the Second Part (Contractor)
By: .e/ L_
itle: /-'/'--€7v7M ti e-t
Date: 3/2 3/7-0
Approved:
CITY OF ELGIN qPart o the First Part72ert_
By:
t
Title: CA-, 41_0.-v,--51/52-•.--
Date: S/.4/,-00 ri
F� J1KII3V11V
• ENGINEERING DEPARTMENT
• CITY OF ELGIN
Sheet County: Cook
1 of 1 Section: N/A
AUTHORIZATION OF CONTRACT CHANGES Route: N/A
O Involving Change in Length of Section or Design District: One
O Not Involving Change in Length of Section or Design Contract No.: N/A
To: Job Number: 97265-01-06-10
Contractor: Plote, Inc. The undersigned determine that the circumstances Project: McLean Blvd.
which necessitate this change were not reasonably Wing to Royal
Address: 1100 Brandt Drive foreseeable at the time the contract was siened.
Elgin,Illinois 60120 Change Order No. 1.00
Date: 01/12/00
Gentlemen:
The following change from the plans in the construction of the above designated section of highway improvement is
authorized and directed.The estimated quantities are shown below contract unit prices except where indicated.The first
addition of an item not in the original contract under the fund type or county is indicated by an asterisk(•).
Y ITEM *i DESCRIPTION ! UNIT QUANTITY I UNIT PRICE ADDITION l DEDUCTION
X0000101 * TYPE C CATCH BASIN WITH TYPE 10 FRAM EACH 6.0 I $970.00, 5,820.00;
X0000102 * TRAFFIC CONTROL REVISION l EACH 1.01 $4,400.00 4,400.00
X0000103 *!REMOVE MONOLITHIC CURB I L. SUM 1.0 $4,667.78 4,667.78
X0000104 *1GATE VALVE-8" L. SUM 1.0' $1,210.00; 1,210.001
X0000105 * DOWNTIME DUE TO WATERMAIN CONFLICT;L. SUMI 1.0 $4,393.96, 4,393.96
X0000106 *IUNDERDRAIN, 4" FOOT 120.0 $8.85 1,062.001
X0000107 *IWATER SERVICE CONNECTIONS EACH 6.0 $1,560.00 9,360.001
X0000108 *'BUSHES j EACH 10.0! $78.75• 787.50
X0000109 i* AREA REFLECTIVE CRACK CONTROL 1 SQ YD I 7,917.0 $0.95 7,521.15 I
X0000110 1* SANITARY MH REMVL&ABANDONMENT IL. SUM! 1.0 $4,689.90: 4,689.90
X00001111"!RECONST DRAINAGE STRUCTURE I L SUM 1.0 $1,152.75 1,152.75
X0000112 !* CHAIN LINK FENCE SIDEWALK MOUNTED, 4'1 FOOT 1 124.0 $13.00 i 1,612.00; ;
X0000113 j* CHAIN LINK FENCE GATE, 4'X10' I EACH l 1.0 $720.00' 720.00
X0000114 1* CHAIN LINK FENCE GATE, 4'X12' ' EACH ! 1.0 $750.00 i 750.00
X0000115 1,*l REFLECTIVE SIGN MATERIALSQ FT 56.25 $5.25 295.31 j
I .
X0000116 ;* WATER MAIN REPAIR L. SUM, 1.0 $1,260.77',i 1,260.77
I
1 42400200 !PCC SIDEWALK, 5" SQ YD (6,403.0) $2.40 15,367.20'
44300200 1STRIP REFLECTIVE CRACK CONTROL TREA: FOOT (2,100.0) $0.74 1,554.00
SP-4 ,SELECT GRANULAR BACKFILL 1 CU YD (641.0) $14.60!, 9,358.60
1 SP-6 (WATER MAIN REMOVAL 1 FOOT (1,286.0) $20.301 26,105.80',
I
Amount of Original Contract$ 1,976,315.71 Page Total 1 49,703.12 52,385.60
Net change to date S (042zierD)(e 6172.its') L _ Net changes 2,682.48!
Amount of Curent Contracts 1,974,381.61 %of contract price -0.098 l
Location: Mclean Blvd.between Wing Street and Royal Blvd.in the City of Elgin
Reason: SEE ATTACHED SHEET FOR EXPLANATION
I
Agreed To: O///LOO
D e Project Mn . perintendent
Plote,Inc
Prepared By: t�/ t'S /1-.
D e Resident Engineer
/ Crawford,Murphy and Tilly,Inc.
•
Approved By: 03 /S/L%"�
// Date Project ngineer,
City of Elgin
Note to Preparer:If the space provided above is inadequate,the explanation,nature,and reasons for the change should be typed on a separate sheet and attached to the authorization.
Project Engineer: Steve Pertzborn
BC 22(REV 3-89)
IL 494-0390 (20M-3/89)
Mclean Blvd., Wing St. to Royal Ave.
City of Elgin
District 1
Cook County
Change Order No. 1
New Items-Explanation of Reason for Change:
Item No. X0000101 Type C Catch Basin, TY 10 F&G*
The plans originally called for all four foot diameter catch basin (Type A) structures to be
constructed. In some locations, due to conflicts with the location of existing utilities and the
inability of the utility to be relocated in a timely fashion, it was necessary to utilize a smaller two
foot diameter catch basin (Type C)to complete the work.
($5,820.00 increase)
Item No. X0000102 Traffic Control Revision*
To more safely move the motoring traffic through Stage 4 and to create a larger work zone for
the contractor, Stage 4 was revised too provide a work zone shoulder on both sides of the road.
To accomplish this additional barricades, drums and reflector were required. This item represent
the additional cost for providing the revised staging. (S4,400.00 increase)
Item No. X0000103 Remove Monolithic Curb*
It was anticipated that the sidewalk and curb and gutter to be removed over the top of the culvert
at approximately Sta. 70+75 was poured separately. When the contractor began to remove the
sidewalk and curb and gutter, it was discovered that the sidewalk and curb and gutter were
poured monolithic with portions of the culvert. The sidewalk and curb and gutter had to be
carefully removed so as not to damage any portion of the concrete culvert. ($4,667.78 increase)
Item No. X0000104 Gate Valve - 8"*
The City of Elgin requested that an additional valve be installed at Sta. 76+80 for a potential
development.($1,210.00 increase)
Item No. X0000105 Down Time Due to Water Main Conflict*
While attempting to construct the new water main and casing pipe under the existing culvert at
approximately Sta. 70+75, an old casing pipe was discovered that was in the way of the new one.
The location for the new main was adjusted to try to avoid the old casing, but a small portion of
the casing had to be removed. The revised location had to be worked around an existing phone
G:/265/constr/changeorder/mcleanco 1.wpd 1
Mclean Blvd.,Wing St. to Royal Ave.
City of Elgin
District 1
Cook County
Change Order No. 1
New Items-Explanation of Reason for Change:
duct that was also in the way. To keep the phone duct from collapsing the contractor had to shore
the duct. It was also discovered that the alignment of the existing water main was not where it
was anticipated on the plans. The contractor had to do additional shoring to keep the existing
water main from separating .The contractor had to bring in a contractor specializing in boring
and auguring operation to finish the work. (54,393.96 increase)
Item No. X0000106 Underdrain - 4"*
Due to the lack off cover, the culvert manufacturer recommended that the 12" aggregate base
course not be constructed over the top of the existing culvert. To minimize the potential for a
drainage problem at the existing culvert as a result of the base course subgrade elevation
differential, a four inch underdrain was constructed on the down hill grade transverse to the
existing culvert. ($1,062.00 increase)
Item No. X0000107 Water Service Connection*
The plans originally called for the new water service lines to be connected to the existing water
serve valves and boxes. The City Water Department decided that the existing valves were old
and in poor condition and requested that all new water service valves and boxes be installed.
($9,360.00 increase)
Item No. X0000108 Bushes* •
Because of limited space, to construct the sidewalk adjacent to the strip mall on the southeast
corner of Wing Street and McLean Blvd., the existing bushes and landscaping needed to be
removed. This item reflects the replacement of the existing bushes. (5787.50 increase)
Item No. X0000109 Area Reflective Crack Control*
Strip Reflective Crack Control consisting of an eighteen inch wide geotechnical fabric was to be
placed on the transverse and longitudinal cracks on thru the grinding and overlay section of
McLean Blvd. Although the pavement was in fair condition and required no patching, the cracks
were numerous. It was decided in lieu placing a "strip" fabric on the individual cracks to use an
"area" Reflective Crack Control treatment to cover the entire width of pavement. (S7,521.15
G:/265/constr/changeorder/mcleanco 1.wpd 2
Mclean Blvd.,Wing St. to Royal Ave.
City of Elgin
District 1
Cook County
Change Order No. 1
New Items-Explanation of Reason for Change:
increase)
Item No. X0000110 Sanitary Manhole Removal and Pipe Abandonment*
The plans originally called for two sanitary manholes at Sta. 10+00 Wing Street to be adjusted.
The manhole contained valves that were part of an old pressure system. During construction
there was confusion if these were actually water valves (as marked by the City Water
Department) or sanitary valves as indicated on our plans. The contractor was requested to
perform exploratory excavation to determine the exact location of the watermain in this area.
Once the watermains were located the contractor was requested to "tap" the existing sewer pipe
to determine if it was live or abandoned. The Sanitary Department determined that it was
abandoned and requested that the sanitary manholes and valves be removed and the pipe be
capped with mechanical joint plugs. The resultant excavation required backfilling with granular
embankment since it was all with the pavement limits. ($4,689.90 increase)
Item No. X0000111 Reconstruct Drainage Structure*
The contractor installed Storm Drainage Structure D-10 at the location shown on the plan.
However, do to an existing utility conflict with the phone duct, minor adjustments were required
to the taper that the structure was original constructed in. The contractor was requested to remove
and relocate the drainage structure to a revised location. ($1,152.75 increase)
Item No. X0000112 Chain Link Fence, Sidewalk Mounted - 4'*
There were concerns regarding the narrow sidewalk that was adjacent to the bank parking lot and
the street at the southwest corner Wing Street and McLean Blvd.. Aligning and providing a
natural barrier between the sidewalk and the bank parking lot was a hedge of bushes. To allow
for the construction of a wider sidewalk at this location, the bank allowed for the removal of the
bushes but required a four foot chain link fence to be constructed adjacent to the parking lot. The
fence had to be anchored to the sidewalk. (S1,612.00 increase)
Item No. X0000113 Chain Link Fence Gate, 4'x10'*
An existing chain link fence was removed and replaced on the east side of McLean Blvd. from
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Mclean Blvd., Wing St. to Royal Ave.
City of Elgin
District 1
Cook County
Change Order No. 1
New Items-Explanation of Reason for Change:
Sta. 79979 to Sta. ????. There was an existing 4' x 10' wide chain link fence gate also removed as
part of this work. A new gate had to be install to provide access to private property on the north
and south side of the culvert. There was no provision in the plans for this gate. ($720.00
increase)
Item No. X0000114 Chain Link Fence Gate, 4'x12''
See explanation for Item X0000114. ($750.00 increase)
Item No. X0000115 Reflective Sign Material *
The City of Elgin requested that the "School" warning signs be made with diamond grade
sheeting in lieu of the standard engineering grade reflective material. This item reflects the
additional cost of this reflective media. ($295.31 increase)
Item No. X0000116 Water Main Repair*
A water main occurred within the project limits but was unrelated to construction work. The City
of Elgin requested that the contractor perform the repair since he was already mobilized and on-
site. ($1,260.77 increase)
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K
\�{OF ESC
o r
4,jr Memorandum
zir City of Elgin
ern '
April 3 , 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1
North McLean Boulevard Reconstruction Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorization of
Change Order No. 1 for the subject project .
BACKGROUND
At its February 10, 1999 meeting, City Council approved the
contract with Plote Companies for the reconstruction of N. McLean
Boulevard from Kaskaskia Avenue to Abbott Drive. The project
completely reconstructed North McLean Boulevard from Kaskaskia
Avenue to Royal Boulevard. It includes a new roadway base and
surface, new storm sewer system, rehabilitation of the bridge over
Tyler Creek, new traffic signals at the North McLean
Boulevard/Royal Avenue and North McLean Boulevard/Wing Street
intersections and a pedestrian handrail for sections of the
sidewalk that could not be separated from the curb line . In
addition North McLean Boulevard from Royal Boulevard to Abbott
Drive was ground and resurfaced with 1 . 5" of new asphalt .
Change Order No. 1 will add $49, 703 . 12 in new items to the
contract . These new items were not reasonably foreseen at the time
the contract was bid and are necessary to complete the project in
a reasonable manner. This change order also includes the deletion
of $52 , 385 . 60 in existing items from the contract . Thus, Change
Order No. 1 will result in a net decrease to the contract in the
amount of $2, 682 .48 . For an explanation of each change order item,
please see attachment A of Exhibit B at the end of this memo.
The current contract with Plote Companies is in the amount of
$1, 976, 315 . 71 . The new contract amount will be $1, 973 , 633 . 23 .
Payments made to Plote Companies to date total $1, 710, 698 .41,
leaving a balance of $262, 934 . 82 .
eft- A letter of recommendation of approval of Change Order No. 1 from
Crawford, Murphy and Tilly (CMT) , the engineering firm hired by the
City to provide engineering services, is attached as Exhibit A. A
copy of Change Order No. 1 is attached as Exhibit B.
tow C.O. #1-North McLean Boulevard
April 3 , 2000
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
10> The original contract with Plote Companies is the amount of
$1, 976, 315 . 71 . Change Order No. 1 will decrease the contract i
the amount of $2, 682 .48 .
yoV1�'`'�J LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council authorize execution of Chang=
Order No. 1 which will decrease the contract amount by $2 , 682 .4:
eft. and direct staff to prepare the necessary resolution.
Re ectfully submit ,
/ :1
Qaii______
Jo e A Parker
City Manager
SP:do
Attachments
rk