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Home My WebLink About00-107 Resolution No. 00-107 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH OOSTERBAAN & SONS CO. FOR THE PAINTING OF VARIOUS BUILDINGS WHEREAS, the City of Elgin has heretofore entered into a contract with Oosterbaan & Sons Co. for the painting of various buildings; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5 . 02 . 020B (6) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interests of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1 , a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 26, 2000 Adopted: April 26, 2000 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk APR-13-00 THU 12:12 ELGIN MAINT. DEPT FAX NO, 18479316043 P, 02 CHANGE ORDER NO. 1 This Change Order made and entered into this 14thday of April, 2000, by and between the City of Elgin, an Illinois municipal corporation, and Oosterbaan & Sons Co. ORIGINAL CONTRACT: Painting at Various City Owned Buildings Invitation to Bid No. 99-129 Contract Date February 9, 2000 PROJECT NO. 3'79520 SCOPE: Add painting on the interior of the Elgin Public Museum, exterior of the Parks and Recreation Office, and exterior at the Crocker Theater. REASONS FOR CHANGE: The original section of the Public Museum was not painted when the addition was constructed and needs to be done to complete the interior. The exterior work on the Parks and Recreation Office is part of the facade improvement project which had not been determined at the time of the painting bid. Work at the Crocker is being done to improve the exterior appearance. The circumstances said to necessitate the change of performance were not reasonably foreseeable at the time the contract was signed, the change is germane to the original contract as signed, and the change order as herein provided is in the best interests of the city and authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract will be revised as follows: ITEM DEDUCT ADD Elgin Public Museum, painting on the first floor 3,500 areas under the balconies and the stairways in the old section of the building 1 coat latex- colors to match existing Elgin Public Museum, painting in the Grand Hall $7,400 includes walls, ceiling, columns, skylight and painted moldings. 1 coat latex colors to match existing Parks Office, prime and paint new sign banner $3,000 I coat primer 2 coats latex finish Parks Office, scrape prime and paint second floor windows $3,700 Spot primed 1 coat latex finish Crocker Theater, painting of the exterior $10,500 Scrape spot prime and paint the marquee prime and paint the new plywood surface to be installed over the current face on the front of the building TOTAL AMOUNT OF CHANGE ORDER# 1 $28,1,00.00 Original Contract Price including Alternates $37,060.00 New Contract Amount S65,160.00 APR-13-00 THU 12:13 ELGIN NAINT. DEPT FAX NO, 18479316043 P, 03 OTHER CONTRACT PROVISIONS: Ail other contract provisions shall remain the same. Agreed to this 14t_hday of April, 2000. Recommended: BUILDAG MAINTENANCE DEPARTMENT BY: __- --- Date: /7--Z0 Accept-:: Party • /I e Second Part (Contractor) ,` I By: '�'..— _ iGregory T. Oosterbaan Titk .ujc-P President Date: April 14 , 2000 Approved: CITY OF ELGIN Party of the First Part (Owner) By:Q .:9-41.-- i ale. pate: . { 1 L. C.`�,(oF E4ci ow Agenda Item No. City of Elgin April 3, 2000 r TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Painting Contract Change Order No. 1 PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a change order to the contract for painting at various city-owned buildings . BACKGROUND The City Council awarded a contract for the painting of various city-owned buildings to Oosterbaan and Sons at the February 9, 2000 City Council meeting. Items identified by the subject change order were not known when the contract was originally bid. The costs associated with this change order are consistent with the low bid costs approved on the February 9, 2000 contract . During the construction of the new addition to the Elgin Public Museum no painting work was done in the original section of the building. In order to improve the appearance of the older section against the new area, the remainder of the interior space needs to be painted. This would include all painted walls ceilings and trims in the main hall and under the balcony areas on the first floor. In order to facilitate the reopening of the museum in July 2000, this painting needs to be completed within the next four weeks . The second area that would be added is for painting in relation to the facade improvement project at the Parks and Recreation office. Details of this project had not yet been determined at the time of the painting bid. The work would include scraping, painting, and priming of the windows on the second floor and priming and painting of a new sign banner to be installed above the windows . . t 4 Painting Contract Change Order No. 1 April 3 , 2000 Page 2 The third area is exterior painting of the front facade of the Crocker Theater Which is being done to improve the exterior appearance of the building. The work would include scraping, spot priming and painting of the existing marquee and priming and painting of the new finish that will be installed over the existing stone tile facade. A copy of the change order is attached for your information. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . FINANCIAL IMPACT 10 VI Funding for this change order is available within the capital budget Painting, project number 379503, and the Building Maintenance Operating budget in Major Repair, account number 010- 3701-742 . 93-36. xs4t\PJ / LEGAL IMPACT Because this change order substantially changes the original contract scope, approval is considered an exception to the Procurement Ordinance and passage requires a two-thirds majority vote. ALTERNATIVES None. RECOMMENDATION 1 It is recommended that the Mayor and City Council approve the change order to the contract with Oosterbaan and Sons of Posen for a total amount of $28, 100 . 00 Res) es ectfully submitted, i J darker'7Q-I 6"------ City Manager