HomeMy WebLinkAbout00-10 Resolution No. 00-10
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
THE BOYS AND GIRLS CLUB OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute a Service Agreement on behalf of the City of Elgin
with the Boys and Girls Club of Elgin for youth programs, a
copy of which is attached hereto and made a part hereof by
reference .
s/ Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: January 26, 2000
Adopted: January 26, 2000
Omnibus Vote : Yeas 4 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. 0
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this ,R,tA day of
, 2000 , by and between BOYS AND GIRLS CLUB OF
E IN, a ot-for-profit organization, (hereinafter referred to
as the " lub" ) and the CITY OF ELGIN, Illinois, a municipal
corporation, (hereinafter referred to as the "City" ) .
WHEREAS, the City of Elgin, Illinois has determined it to
serve a beneficial public purpose to discourage criminal
activity through the promotion of alternative activities for
minors and to be in its best interests to aid the promotion of
such activities; and
WHEREAS, the Boys and Girls Club of Elgin provides
organized activity services to minors .
NOW, THEREFORE, in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is
hereby acknowledged, the parties hereto hereby agree as
follows :
1 . The City shall pay to Club the sum of $150 , 000 on or
before February 29, 2000 .
2 . The Club shall address all initial inquiries and
requests made pursuant to this agreement to City' s Recreation
and Facilities Superintendent .
3 . The Club shall apply the aforementioned $150 , 000 for
club operations throughout the year.
4 . The Club shall provide a written report and fiscal
accounting of the operation of the facility on or before
December 31, 1999 to the City' s Director of Parks and
Recreation.
5 . The Club shall indemnify and hold City harmless from
and against any and all claims for damages, suits, causes of
action or any and all other liability which may arise out of
or in connection with the performance of this agreement or
other operations, as a result of any negligent actions by the
Club, its employees, agents, assigns or patrons .
6 . The Club shall offer a minimum of six cooperative
programs between the City and the Club during 2000 .
7 . This Agreement shall terminate December 31, 2000 .
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8 . That this agreement shall not be deemed or construed
to create an employment, joint venture, partnership, or other
agency relationship between the parties hereto.
9 . In the event the program for which the City funds
provided herein are to be applied is discontinued or Club
ceases its operations prior to December 31, 2000 , Club shall
refund to the City on a pro rata basis the funds paid
hereunder for the portion of the year such program or its
operations were not conducted.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the date and year first written above .
CITY OF ELGIN, a municipal
corp ation
ByC.`_.�
ce . Parker
City Manager
Attest :
• City Clerk
BOYS AND GIRLS CLUB OF ELGIN
a not-for-profit corporation
By !tit "64/4 —
SawQ � Ai Jg/AYf
Executive Director Iprte.7.9
-2-
OF pq.'
� City of Elgin Agenda Item No.
R1 TE D P$
January 3 , 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Boys and Girls Club of Elgin 2000 Purchase of Service
Agreement
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the 2000 Purchase
of Service Agreement with the Boys and Girls Club of Elgin.
BACKGROUND
The Boys and Girls Club of Elgin opened its doors in November, 1993
and has provided recreational and educational programs to over 400
Elgin youth and teens, predominantly at-risk. The Club works
directly with the Housing Authority of Elgin and the Parks and
Recreation Department to offer a variety of programs at 355 Dundee
Avenue . The Club is drop-in based and also offers coordinated
programs such as tutoring and homework assistance, music lessons,
field trips, anti-gang programs and more .
The City' s $150, 000 is to be used for Club operations throughout
the year. In exchange for the funding, the Elgin Boys and Girls
Club will provide ongoing activities to at-risk youth offering a
minimum of six cooperative programs with the City Parks and
Recreation Department, and establish a minimum of two cooperative
programs with the City' s Gang Intervention Program Supervisor.
In 1999, the following are among the many programs that were
offered: Computer literacy, homework assistance, choir, arts and
crafts, Junior Leaders Program, Housing Authority of Elgin
Outreach, Boy Scout activities, trip to Magic Waters Theme Park,
participation in the Chicago Bulls Gatorade Basketball Clinic,
cooperative teen dances, NBA 2-ball competition, teen pool parties,
teen Valentines Dance, 3 on 3 basketball team, swimming trips to
Lords Park pool every Wednesday during the summer, and summer block
party at the Boys and Girls Club.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
Boys and Girls Club PSA
January 3 , 2000
Page 2
FINANCIAL IMPACT
Sufficient funds are budgeted and available in the 2000 Budget in
the amount of $150, 000 for support of the Elgin Boys and Girls
Club. The General Fund, account number 010-0902-709 . 80-24 ,
includes $46, 000, and the Riverboat Lease Fund, account number 275-
0000-791 . 80-30 includes $104 , 000 for this contract agreement .
LEGAL IMPACT
None .
ALTERNATIVES
The City Council could approve the agreement as drafted, edit the
agreement, or decline to provide support to the Boys and Girls
Club.
RECOMMENDATION
It is recommended that the proposed 2000 Boys and Girls Club of
Elgin Purchase of Service Agreement be approved to provide $150, 000
of funding toward youth programs .
Re ectfully submitted
(1
Jo e A. Parker
City Manager
l%
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Boy's & Girl's Club of Dundee Avenue's
1999 Program Report
January 1999
Average Daily Attendance - 57
Total for Month - 688
12 days of service to kids (Snow Blizzard) •
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lrehurary 1999
•
Average Daily Attendance - 54
"Total for Month -
15 days open 2- 7pm (Black history Alonth) •
March 1999
Average Daily Attendance - 50
Total for Month - 803
15 days open 2- 7pm
April 1999
Average Daily Attendance - 41
Total for Month - 496
14 days open 2- 7pm (Easter Egg Baskets)
Ray 1999
Average Daily Attendance -48
Total for Month -973
20 days open 2-7pm
June 1999
•
Average Daily Attendence -66
Total for Month -1152
19 days open 11-4pm
• July 1999
Average DailyAttendence -62
Total for Month -996 •
16 days open 11-4pm •
August 1999 •
Average DailyAttenclence -56
Total for Month -837
15 days open 11-4pn►
September 1999
Average DailyAttendence -54
Total for Month -707
13 days open 2-7pm • .
October 1999
Average DailyAttenclence -43 •
Total for Month -918
21 days open 2-7pm
November 1999
Average Daily Attendence -49
Total for Month -885
18 days open 2-7pm •
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December 1999
•
Average Daily Attendence -
Total for Month - • '
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V ograi n Reports -Jan.-Dec. 1999
January 1999
I lomework Asst. Average-32
Total for the month-385- 12 days of service
Smart Moves Average-34 (on( e a week)
Total for the month- wt
Computers Games Average-13 dail'.
Total for'a month-138 •
Intro. to Computers Average Daily •attendance- 13 (Limited Space Availible)
Total for month- 26 ( snow blizzard) Short month
Jim Estes. Computers Average dail\ Attendance-19
Total for month 57
Choir Rehearsal Average Attendance-32. (once a week)
Total for month 128 •
Arts&Crabs Average Attendance 14
Total fOr month 206
Gameroom Average Attendance 50-55
( Open Rec.) Total for month 600
Cooking Class • Average Attendance 34
Total for month 60
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Program Report ; -.lan.-I )cc 1 Q9o)
•
I ('IH miry 19(P)
- I lame ork Ass1 Average-30
Total fi)1 the month-450- IS days set‘.'ice
;ntat I Moves Average-28 (once a week) .
olal for the month- I I ?
( 'otnitulct s ( lames Average-16 (once a month)
Total lot' a month 6'l
Inito. to Computers Average Daily Attendance- 13 (once a week)4 weeks
Total for month- 52
_lint I'.stes. Computers Average daily Attendance-16
Total for month 61
( 'hoir Rehearsal Average Attendance-24 (once a week)3 weeks
Total for month 72
'\rts&C'ralts Average Attendance 16
Total for month 310 15 days service
( ;anteroom Average Attendance 54
( Open Rec.) Total for month 812 (15 days service) •
• ( 'ooking Class Average Attendance 14
Total for month 48 (once every other week)
t Slack l listory Program- 'Total 178 Kids and Seniors
Program held at Westwind Towers Senior Citizens
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Program Reports -Jan.-Dec. 1999
•
n'laich 1999
Ioincwork Asst. Average-20
Total for the month-390- 19 clays service
Stuart Moves Average-I8 (once a week)
Total for the month- 72
Intro. to Computers Average Daily Attendance- 13 (once a week)4 weeks
Total for month- 54
Estes. Computers Average daily Attendance-28
Total for month 198
( .11(4 Rehearsal Average Attendance-27 (once a week)3 weeks
Total for month 54
Arts&Crafts Average Attendance 30
Total for month 692
(;ameroom Average Attendance 39
( Open Rec.) Total for month 626
Cooking Class No classes (his month
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I'rograrn Reports -.Ian.-I)ec. 1999
April 1999
I lomework Asst. Average-3 3 Daily
'total for the month-460-
•
Snrart Moves Average-27 (once a week)
Total for the month- 110
Computers Games Average- 34 daily
Total for month 482
Intro. to Computers Average Daily Attendance- 13 (once a week)4 weeks
Total for month- 52
lira Estes. Computers Subsitute Program
"Total- same as computer games
Choir Rehearsal Average Attendance-21 (once a week)3 weeks
Total for month 84
Arts&CrafIs Average Attendance 31 daily
"Total for month 462
(►anteroom Average Attendance 41
( Open Rec.) Total for month 496 (14 days)
Cooking Class ' No classes this month
• Program Reports -Jan.-Dec. 1999
May 1999
I lomework Asst. Average-19 Daily
Total for the month-362
Smart Moves Average-29 (once a week)
Total for the month- 82
Computers Games Average- 35 daily •
Totsil for month 716
Intro. to Computers Average Daily Attendance- 16 (once a week)4 weeks
Total for month- 65
Jim Estes. Computers (Mr. Estes ill) no classes
Choir Rehearsal Average Attendance-24 (once a xveck)3 weeks
Total for month 96
Attendance 20dail
Arts&Crafls Averagey •
Total for month 385
( 1arrreroour Average Attendance 48
( Open Rec.) Total for month 973 (20 days)
Cooking Class No classes this month •
Graduation Computer class Total -85
Program Reports -Jan.-Dec. 1999 •
lime I C99
Ilomework Asst. No homework
Smart Moves Average- 19 daily (once a week)
Total for the month-72
Computers Gaines Average- 32 daily •
• Total for month 618
Intro. to Computers Summer Program (no classes)
Jim Estes. Computers Summer Program ( no classes)
Choir Rehearsal Average Attendance-15 (once a week)3 weeks
Total for month 63
Arts&Crafts Average Attendance 26 daily
Total for month 498
(Jameroom Average Attendance 66
( Open Rec.) Total for month 1 152 (19 days)Flours 1 1-4pm
Cooking Class No classes this month
Swimming (Lord's Park) Average 50 week Limited 50
Total for month 200
Open Gym Average 50 week Limited 50
Total, for month 200
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Program Rep,'Is -Jan.-Dec. 1999
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July 1999
I lomework Asst. No (homework
Smart Moves Average- 20 (once a week)
Total for the month-8I
Computers Gaines Average- 51 daily
Total for month 816 (l 6days)
Intro. to Computers Summer Program (no classes)
Jim Estes. Computers Summer Program ( no classes)
Choir Rehearsal Avcrago Attendance-25 (once a wcck)3 weeks
Total for month 75 •
Arts&Crafts Average Attendance 35 daily
Total for month 562
• Gameroom Average Attendance 62
( Open Rec.) Total for month 996 ( 16 days)! lours 1 I -4pm
Cooking Class No classes this month
Swimming (Lord's Park) Average 50 week • I,innitcd 5()
Total for month 200
Open Gym Average 50 week Limited 30
• Total for month 200
.,.
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I'i ogrant Reports -Jan.-Dec. I 99t>
I lonlewo►k Asst. No honle\Voi k
iinart Moves Average- 21 (once a week)
Total For the month-83 •
l. 'olllpiilers Games Average- 50 daily •
Total for month 76,1
Intro. to Computers Summer Program (no classes)
•.lim Estes. Computers Summer Prot'rant ( no classes)
r. 'hoir Rehearsal Average Attendance-28 (once a week)3 weeks
Total For month 8,1
Arts&Crafts Average Attendance 32 daily
Total for month ,180
(iameroont Average Attendance 56
( Open Rec.) 'Total for month 837 ( 15 days)l lours I I -4pm
Cooking Class. No classe this month
Swimming, (Lord's Park) Average 50 week l .inlited 50
Total for month 200
( )pen Gym Average 50 week Limited 50
"Total for month 200
Isack to School Festival Total-1,17
Special kvent
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I'i ograni Reports -Jan.-I)cc. 1999
•
.tcl)l,.•i>>I)er I Q)99
I Iomework Asst. Average 32 Daily
Total for month 416
Smart Moves Average- 2 I (once a week)
Total Ibr the m611(h-84
( 'omputers (iambs Average- 44 daily .
Total for month 580
Inn o. to Computers l all Program-Star is in November
I iu� rstes. Computers Average 19
Total fir month 57
( 'hoir Rehearsal Average Attendance-25 (once a week)3 weeks
Total fir month 75
Arts&Crafis Average Attendance 37 daily
'Dotal for month 491( 13days)
( iameroom Average Attendance 54
( Open Rec.) Total lot month 707 ( 13 days)l lours 2-7pi n
cooking Class No classes this nmunth( will resume soon)
Program Reports -Jan.-Dec. 1999 •
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) i her 1999
llorucwotk Asst. Average 22 I )aik
Total for month 175
` ntart Moves Aerage- 2,1 (once a week)
Total for the month-97
't)►nlruters ( iarires Average-. 29 dai )
Total for month 618
Intro. to Computers Fall Program-Slar(s in Novc►nher
(Ms. Rita Martin Instucter)-
Jinr Estes. Computers Average 17(once a month)
Total for month 68
( 'hoir Rehearsal Average Attendance-22 (once a \\cek)3 weeks
Total for month 88
Arts&Crafts Average Attendance 31 daily
l otal for month 673
( iarneroont Average Attendance 43
( Open Rec.) • Total for month 918 (2 I days)1 lours 2-711rn
Cooking Class No classes this month( will resume soon)
I lalloween Pat iv Total 68
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Program Reports-Jan.-Dec. 1999
November 1999
I lomcwork Asst. A%crage 32 Daily (12 children making honor roll
congradulation)
Total for month 591
Smart Moves (Special Events)Average-20 (once a week)
Total for the month-80(Food Basket Collected for Community)
Computers Games Avcragc-36 daily
Total for month 643 •
Intro. to Computers Avcragc 15 (meet once a week)
Total for month 60
Jim Estes. Computers Average 23(oncc a month)'I'ucsdays
Total for month 101
Choir Rehearsal Avcragc Attendance-30(once a week)3 weeks
Total for month 122
Arts&Crafts Special Event-Average Attendance-Window Wonderland- 38 daily
Total for month 692
Gamcroom Avcragc Attendance 49 daily
( Open Rec.) Total for month 885 (18 days)!lours 2-7pm
Cooking Class No classes this month(will resume soon)
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Program Reports -Jan.-Dec. 1999
December 1999
Homework Asst.
Smart Moves
Computer Games
•intro. to Computers
Jim Estes. Computers
Choir Rehearsal
Arts&Crafts
Gameroom •
( Open Rec.)
Cooking Class •
Torch club-Coat.Drive •
Meeting once a week to Date Total for month 38