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HomeMy WebLinkAboutG86-02 Ordinance No. G86-02 AN ORDINANCE AMENDING CHAPTER 2 . 31 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM" BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS : Section 1 . That Chapter 2 . 31 of the Elgin Municipal Code, 1976, as amended, entitled "Neighborhood Improvement Grant Program" be and is hereby amended to read as follows : Chapter 2 . 31 NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM 2 . 31 . 010 : TITLE : This program shall be entitled the City NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM. 2 . 31 . 020 : PURPOSE : The purpose of this Program is to provide financial assistance and incentives for neighborhood groups and organizations in the development and implementation of projects benefitting their respective neighborhoods . 2 . 31 . 030 : ESTABLISHMENT: There is hereby established a Neighborhood Improvement Grant Program for the City. Applications for program participation shall be processed in the order in which they are received. Grants for the program established may be made until funds budgeted for such uses are exhausted. 2 . 31 . 040 : ADMINISTRATION: The administration of the provisions of this Chapter is hereby assigned to the Director of Planning and Neighborhood Services (Director) or the Director ' s designee . Applications for the Neighborhood Improvement Grant Program shall be made to the Department of Planning and Neighborhood Services, which shall have the authority and responsibility for carrying out the provisions of this Chapter. The Director shall establish any reasonable rules and procedures not otherwise established by this Chapter and not in conflict with the provisions of this Chapter that are deemed necessary for administration of the Neighborhood Improvement Grant Program. Any such rules and procedures shall be written and published in pamphlet form. 2 . 31 . 050 : NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM: A. Fund Distribution: The money budgeted for the Neighborhood Improvement Grant Program shall be divided into three funds . The distribution of Neighborhood Improvement Grant monies to each fund will be determined by the Director of Planning and Neighborhood Services based on the following parameters : 1 . Small Project Fund B no less than 10% , no more than 15% of annual funding 2 . Large Project Fund B no less than 60%, no more than 70% of annual funding 3 . Neighborhood Planning Fund B no less than 20%, no more than 25% of annual funding If no qualifying grant requests are submitted for any of the three funds, the money allocated to that fund may be distributed to the other two funds as determined by the Director. B. Eligible Activities : Each proposed activity or project shall demonstrate the benefit it will be conferring upon the neighborhood represented by the neighborhood group or organization applying for the grant and shall also take place within the boundaries of that neighborhood. When applicable, the following conditions shall also apply: Small Project Fund 1 . Projects requiring physical improvements or additions to the neighborhood shall be located on publicly owned property. 2 . Projects or activities requiring services to be rendered shall be provided to all members of the public without charge . 3 . Residents of the neighborhood shall be active participants in the planning and implementation of the project . 4 . All projects or activities shall be completed within six months from the date of the execution of the grant agreement . For projects delayed by unforeseen or unanticipated circumstances outside of control of grantee, a 90 day extension may be requested after three months from the date of the award. All extensions are subject to the approval of the Director. 5 . Project or activity requests shall be no more than $1 , 000 . Large Project Fund 1 . Projects requiring physical improvements or additions to the neighborhood shall be located on publicly owned property. 2 . Projects or activities requiring services to be rendered shall be provided to all members of the public without charge . 3 . Residents of the neighborhood shall be active participants in the planning and implementation of the project . 4 . All projects or activities shall be completed within a twelve (12) month period from the date of the execution of the grant agreement . For projects delayed by unforeseen or unanticipated circumstances outside of control of grantee, a twelve (12) month extension may be requested after nine months from the date of the award . All extensions will be subject to the approval of the Director . 5 . Project or activity requests shall be not less than one thousand dollars ($1, 000) nor more than fifteen thousand dollars ($15, 000) . Neighborhood Planning Fund 1 . Neighborhood Plans shall be for qualifying neighborhoods, as determined by the Director, based on City of Elgin stress factor reports and related data . 2 . Neighborhood Plans shall be created by a committee made up of volunteers from a geographically defined neighborhood who shall be responsible to gather input from residents through open public meetings, door-to-door surveys or similar information gathering events . 3 . Neighborhood Plans must conform to the City of Elgin Comprehensive Plan. C. Eligible Participants : Eligible participants shall include any group or organization meeting each of the following requirements : 1 . Neighborhood-based organizations of residents or businesses registered with the City of Elgin Neighborhood Liaison Office . 2 . Ad-hoc group of residents who have formed a committee solely for the purpose of the specific project . The applicant group must be sponsored by a registered neighborhood-based organization. 3 . The group ' s or organization' s meeting dates and times must be publicized within the geographic area of the City represented by the group or organization and the meetings must be open to the public . D. Grant Application and Award: The selection of grant recipients and the amount of each grant shall be determined by the City Council . Grants will be awarded to eligible neighborhood groups or organizations The number of grants awarded and the amount of each grant may vary depending upon the amount of funds allocated for the program, number of program applicants and the cost of each proposed project or activity. Small Project Fund 1 . Applications shall be received by the director on a first come first serve basis throughout the program year. 2 . The director shall create a grant application and guidelines consistent with this chapter. 3 . The director shall process all grant applications and make all determinations of funding based on the fact that all minimum criteria for funding has been established by the applicant . 4 . Grants will be awarded for no greater than one thousand dollars ( $1, 000) . 5 . The number of grants awarded may vary depending upon the amount of funds allocated for the program, number of program applicants and the cost of each proposed project or activity. Large Project Fund 1 . A deadline for submission of grant applications shall be established annually by the director. 2 . The director shall create a grant application and guidelines consistent with this chapter. 3 . The director shall receive and process all grant applications for submission to the city council . The final selection of grant recipients and the amount of each grant shall be determined by the city council . 4 . Grants will be awarded in amounts no less than one thousand dollars ( $1 , 000) and no greater than fifteen thousand dollars ($15 . 000) . 5 . The number of grants awarded may vary depending upon the amount of funds allocated for the program, number of program applicants, and the cost of each proposed project or activity. Neighborhood Planning Fund 1 . Submission dates shall be established annually by the director. 2 . The director shall create a grant application and guidelines consistent with this chapter. 3 . The director shall process all grant applications and make all determination of funding based on the fact that all minimum criteria for funding has been established by the applicant . The final selection of grant recipients and the amount of each grant shall be determined by the city council . 4 . The number of grants awarded may vary depending upon the amount of funds allocated for the program, number of program applicants and the cost of each proposed project or activity. E . Matching Funds And Neighborhood Participation: 1 . For every dollar requested from the City, the applicant must provide at least a dollar of matching funds in the form of cash, donated professional services or materials, or volunteer labor . Of that match, at least 50% must be in volunteer labor. 2 . The amount and type of match must be appropriate to the needs of the proposed project as reasonably determined by the director. 3 . The applicant must be prepared to justify that each element of the match, in the amount proposed, is required to complete the proposed project . 4 . No matching funds can include monies from another City funded source . 5 . The value of all volunteer labor will be valued at a standard rate to be determined by the Director in accordance with the Consumer Price Index. 6 . Professional services are valued at the reasonable and customary retail value of the product or service . F . Grant Application And Award: The Director shall create a grant application consistent with this Chapter. The Director shall receive and process all grant applications for submission to the City Council and shall annually establish a final date on which applicants may submit applications for review. The Director shall also annually establish the award date for grant applications and an annual completion date for any awarded project or activity. G. Other Taxing Districts : Grants shall not be awarded for projects that will be constructed on properties owned by another taxing district, other than the City, or for programs affiliated with other taxing districts; unless said projects or programs have a physical, tangible, and visible benefit to the neighborhood in which they are located, and receive fifty percent of their matching funds from that taxing district . H. Grant Recipient Selection: Small and Large Project Funds : Each application will be reviewed on the basis of a one hundred (100) point rating system, with one hundred (100) points being the highest rating and fifty (50) points being the minimum threshold for consideration of eligibility using the following criteria : 1 . Community Benefit a. Project proposes a creative approach to a neighborhood need or enhancement (0 to 10 points) b. Project activities address a highly recognized need within the neighborhood. (0 to 15 points) 2 . Participation a . Project includes opportunities to involve neighbors in shaping and carrying out the project . ( 0 to 10 points) b. The project promotes opportunities to form partnerships with other groups or organizations to complete joint projects or activities . (0 to 15 points) 3 . Project Feasibility a. The proposal demonstrates excellence in design, planning, and execution of the proposed project or activity. (0 to 15 points) b. Budget reliably represents the projects expenses and revenue . (0 to 10 points) 4 . Municipal Compatibility a . Project integrates with the City=s Master Plan and is consistent with City policy and ordinances . (0 to 15 points) b. Project or activities requires minimal maintenance and city staff time . (0 to 10 points) Neighborhood Planning Fund applications will be reviewed for eligibility based on the following criteria : 1 . Stress Factor Rating Neighborhood rates highest on the City of Elgin Stress Factor Report (0-50 points) 2 . Citizen Involvement Demonstrate a solid core committee of residents, who have a reasonable understanding of the goals and objectives of Neighborhood Planning, and a commitment to completion of the project . (0-25 points) 3 . Consultants Proposal A professionally prepared proposal from one or more consultants outlining how they will engage and lead the residents to the completion of a Neighborhood Plan. (0-25 points) 2 . 31 . 060 : CONDITIONS : A. Agreement Required : Grant recipients shall be required to execute an agreement with the City (grant agreement) , including, but not limited to, the following requirements : 1 . Submission of quarterly progress reports detailing the progress being made on the project or activity and a final report on the completed project or activity outlining the goals achieved by the project or activity. 2 . The supervision, monitoring and performance of the work necessary to complete the project or activity. B. Director' s Authorization: The Director is authorized to execute the grant agreement on behalf of the City. C. Limitations : Grants authorized under this Chapter shall be limited to the reimbursement of actual expenses incurred for the project or activity described in the application and shall be limited to the amount approved at the time of the execution of the grant agreement . No grants shall be approved for expenses incurred prior to the execution of the grant agreement . The procurement of supply, service and construction contracts shall be made in accordance with Title 5 of this Code . D. Mandatory Grant Identification: The City of Elgin logo shall be used to identify the City as a grant provider on all structures, signs, promotional or printed materials associated with the project . E. Failure To Perform: Failure to perform the obligations of the grant agreement shall require the grant recipient to repay any grant monies received. F. Penalty For Misrepresentation: Any person, corporation or unincorporated association willfully making a false statement or misrepresentation in obtaining a grant under the provisions of this Chapter shall be subject to a fine of not less than one hundred (100) nor more than five hundred dollars ($500 . 00) and shall forfeit the right to future participation in any neighborhood improvement grant program authorized under this Code . Any such person, corporate or unincorporated association shall also repay any monies received pursuant to this Chapter. G. Consecutive Grants : Small Projects Fund a. Individual groups or applicants may receive funding during the program year if the following criteria are met : 1 . The same project shall not receive funding more than once . 2 . Funds are still available . 3 . Any prior small project fund project previously approved has been completed. Large Project Fund a. Only one grant shall be awarded to any one individual group per program year. Neighborhood Plan Fund a . Only one grant shall be awarded to any one individual group or neighborhood area per program year. Section 2 . That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section 3 . That this ordinance shall be in full force and effect ten days after its passage and publication in the manner provided by law. s/ Ed Schock Ed Schock, Mayor Presented: December 4 , 2002 Passed: December 4 , 2002 Omnibus Vote : Yeas : 7 Nays : 0 Recorded: December 5 , 2002 Published: December 6 , 2002 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk City of Elgin Agenda Item No. E itfg[ IP L 10 -4i November 15, 2002 N TO: Mayor and Members of the City Council NEIGHBORHOOD VITALITY FROM: Olufemi Folarin, Interim City Manager SUBJECT: Proposed Changes to the Neighborhood Improvement Grant Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information regarding the revision of Chapter 2 . 31 of the Municipal Code (Neighborhood Improvement Grant Program) . BACKGROUND The changes proposed to the Neighborhood Improvement Grant Program are based on research completed by staff this past year and input received from neighborhood organizations and experts in the field. The revised Ordinance and a set of Guidelines for applicants are attached for your reference. The items to be removed from the existing ordinance have been struck through and the proposed changes have been made in bold. The key changes that have been proposed are the three fund distribution categories, expansion of eligible participants, a required 50 percent match by applicants, and mandatory grant identification. The three fund distribution categories that have been proposed are: the Small Project Fund, the Large Project Fund, and the Neighborhood Planning Fund. The Small Project Fund is targeted for projects that cost less eik than $1, 000 and that can be completed within a six month period of time. The Small Project Fund will accept applicants (few Proposed Changes to the Neighborhood Improvement Grant Program November 15, 2002 Page 2 beginning at the first of the year and be given out on a first come first serve basis until funding runs out . Organizations will not be limited on the number of Small Project Fund grants for which they may apply. The only stipulations will be that they must complete any outstanding Small Project Fund project before applying for additional funding and that the same project shall not receive funding more than once. The Director shall process all grant applications and make all determinations of funding based on the fact that all minimum criteria for funding has been established by the applicant. The Large Project Fund is targeted for projects with a cost between $1, 000 and $15, 000 and that can be completed within one year. Organizations will be limited to receiving one grant from the Large Project Fund per program year. An additional stipulation has been added to the Guidelines which states that any project or activity that has received funding from the program in the past five years is ineligible. This stipulation was made to encourage organizations to find a wide range of creative solutions to the issues affecting their neighborhood areas and to insure that the Neighborhood Improvement Grant Program is not the primary funding base for annual projects and/or events. The Director shall receive and process all grant applications for submission to the City Council . The final selection of grant recipients and the amount of each grant shall be determined by the City Council . The Neighborhood Planning Fund is targeted for neighborhood areas that have been identified through quantitative research by city staff as eligible neighborhood planning areas. By allocating a portion of the Neighborhood Improvement Grant Program funding each year specifically for Neighborhood Planning, neighborhood groups will be enabled to begin the process of completing comprehensive plans targeted to meet their specific needs. An application process for the Neighborhood Planning Fund is currently being developed by staff . The Director shall receive and process all grant applications for submission to the City Council . The final selection of grant recipients and the amount of each grant shall be determined by the City Council . Proposed Changes to the Neighborhood Improvement Grant Program November 15, 2002 Page 3 The second key change in the ordinance is the expansion of the eligible participants. The eligible participants have been increased to include neighborhood-based organizations of residents registered with the City of Elgin Neighborhood Liaison Office and ad-hoc groups of residents sponsored by a registered group. This change was made to encourage a wider range of participants in the Grant Program. In addition, by registering with the Neighborhood Liaison Office, the City will be able to create a thorough database of neighborhood organizations and streamline the process of communication between the City and the neighborhoods. The third key change is the requirement of all applicants to provide a 50 percent match to any project request . In the past, matching funds have been requested from applicants but not required. It is the opinion of the staff that by requiring a 50 percent match, the City will be able to better leverage the dollars granted to complete larger projects. In addition, the matching funds can be generated by applicants in either the form of cash, donated professional services or materials, or volunteer labor. Of the required 50 percent match, at least 50 percent must be in volunteer labor. This final requirement is meant to engage the applicants to encourage greater community participation in completing the proposed projects . The final key change that has been proposed for the ordinance is the requirement of the Mandatory Grant Identification. This stipulation has been required in other grant programs such as those administered by the Elgin Area Convention and Visitors Bureau. By requiring that the City of Elgin logo be used to identify the City as a grant provider on all structures, signs, and/or promotional or printed materials associated with projects, the City will be able to better publicize and promote the improvements they are assisting with in the neighborhoods. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Elgin Community Network Board Members. rik Proposed Changes to the Neighborhood Improvement Grant Program November 15, 2002 Page 4 FINANCIAL IMPACT The Neighborhood Improvement Grant Program has been in existence since 1996 . All projects funded from 1996 to 1998 have been completed and closed out . The following funds remain for projects that are currently "in progress" : Year Budgeted Funds spent Remaining Funds for Left Over Amount to date "in progress" Funds* Projects 1999 $ 70, 004 $56, 064 . 88 $ 2, 090 . 77 $11, 848 .35 2000 $100, 000 $74, 046 .80 $13, 125 . 00 $12, 828.20 2001 $100, 000 $73, 478 .29 $25, 772 .58 $ 749.13 2002 $105, 000 $49, 636 .60 $53, 635, 90 $ 1, 727.50 * Left over funds have been re-budgeted as part of the 2003-2007 Financial Plan. r The 2003 proposed budget for the Neighborhood Improvement Grant Program is $125, 000. ‘JV91"EGAL IMPACT None. ALTERNATIVES 1 . Approve the changes made to the Neighborhood Improvement Grant Ordinance and the accompanying set of Guidelines 2 . Do not approve the changes made to the Neighborhood Improvement Grant Ordinance and maintain the same grant program for 2003 . rk rProposed Changes to the Neighborhood Improvement Grant Program November 15, 2002 Page 5 RECOMMENDATION It is recommended that the City Council approve the changes made to the Neighborhood Improvement Grant Ordinance and the accompanying set of Guidelines . Respectfully submitted, ‘N.J1110 .." Olufemi F 1 rin 4 Interi ty anager RH/sr Attachments CITY OF ELGIN NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM GUIDELINES I. INTRODUCTION II. ELIGIBLE PARTICIPANTS III. ELIGIBLE PROJECTS IV. INELIGIBLE PROJECTS V. APPLICATION PROCESS VI. REVIEW OF APPLICATIONS VII. AGREEMENTS VIII. GRANT PROJECT WORK IX. PAYMENT OF GRANT FUND X. OTHER REQUIREMENTS I. INTRODUCTION The City of Elgin established a Neighborhood Improvement Grant Program(NIGP) in 1996 to provide financial assistance and incentives for neighborhood groups and organizations in the development and implementation of projects benefiting their respective neighborhoods. II. ELIGIBLE PARTICIPANTS Eligible participants shall include any group or organization meeting each of the following requirements: 1. Neighborhood based organizations of residents registered with the City of Elgin Neighborhood Liaison office. 2. Ad-hoc group of residents who have formed a committee solely for the purpose of the specific project. The applicant group must be sponsored by a registered neighborhood-based organization. 3. Eligible applicants will have an open membership and must actively seek involvement from area residents and/or businesses. III. ELIGIBLE PROJECTS Any activity or projects that results in a product or event that provides a benefit to the neighborhood represented by the group or organization applying for the grant. When applicable, the following conditions shall also apply: 1. Projects requiring physical improvements or additions to the neighborhood shall be located on publicly owned property. 2. All projects must benefit and be free and open to the general public. 3. All projects must be compatible with adopted City plans and policies. 4. All projects should be visible from the public realm and accessible to the general public. I V. INELIGIBLE PROJECTS The following activities or projects are not eligible for funding: 1. Improvements identified as elements of an ongoing City service or replacement cycle or have budgetary authority in another agency's capital budget are generally not eligible. The goal of the NIGP is to provide an opportunity for improvements above and beyond City government's normal activities. 2. Projects constructed on properties owned by another taxing district,other than the City, or for programs affiliated with other taxing districts; unless said projects or programs have a physical, tangible, and visible benefit to the neighborhood in which they are located, and have received 50 percent of their matching funds from that taxing district. 3. Routine maintenance will not be funded. 4. On-going operating expenses, such as paying for staff or publishing a monthly newsletter, will not be funded. An exception will be made for first time start up newsletters or initial educational informational mailings. 5. Any project or activity that has received funding from the Neighborhood Improvement Grant Program in the past five (5) years. -2 - V. APPLICATION PROCESS An application form is attached for your use. The following process will be followed for the 2003 NIGP. �. Fill out application form: Applicants will complete an application form and attach supporting documentation as necessary. It is recommended that you contact the Program Coordinator to schedule a pre-application meeting to discuss the proposed project. While this is not required, the meeting may help provide assistance and answer questions regarding the application form, supporting documentation, and type of project proposed. 2. Attach supporting documentation: • Detailed budget. • Detailed work plan. • Two detailed cost estimates for any capital improvement project. If you plan to complete the project on your own, please submit a cost estimate for materials proposed to be used. (Note: Funding will be reimbursed only for material costs if you complete the project on your own.) • Drawings with dimensions and specifications for projects involving extensive construction together with material and manufacturers specifications of items to be purchased. Drawings include a Plat of Survey, plans, elevations and " construction details. t ■ Samples of brochures, newsletter, and any other printed material to be distributed as part of the project or activity. • Photos of the site, if applicable. VI. REVIEW OF APPLICATION PROCESS On receipt of the application forms by the submission deadline, the proposed projects or activities will be evaluated by a committee comprised of an Elgin Community Network Board Member, the City's Neighborhood Liaison, and the City staff administering the NIGP. Recommendations for funding will then be submitted to the City Council for final approval. - 3 - """ Review will be carried out based on the following criteria(Note: based on 100 point rating system,with 100 points being the highest rating and 50 points being the minimum threshold for consideration of eligibility): 1. Community Benefit a. Project proposes a creative approach to a neighborhood need or enhancement(0 to 10 points) b. Project activities address a highly recognized need within the neighborhood(0 to 15 points) 2. Participation a. Project includes opportunities to involve neighbors in shaping and carrying out the project(0 to 10 points) b. The project promotes opportunities to form partnerships with other groups or organizations to complete joint projects or activities(0 to 15 points) 3. Project Feasibility a. The proposal demonstrates excellence in design,planning,and execution of the proposed project or activity(0 to 15 points) b. Budget reliably represents the projects expenses and revenue (0 to 10 points) 4. Municipal Compatibility a. Project integrates with the City's Master Plan and is consistent with City policy and ordinances(0 to 15 points) b. Project or activities require minimal maintenance and staff time(0 to 10 points) VII. AGREEMENTS The selected participants of the grant program shall be required to execute a grant agreement with the.City of Elgin to complete the proposed grant project. Agreements will be undertaken between the City of Elgin and the neighborhood organization and/or applicant. VIII. GRANT PROJECT WORK 1. Projects requiringphysical improvements or additions to the neighborhood must be located on publicly owned property. All projects involving physical improvements or additions must be approved by the City's Director of Code Administration and Development Services and by the City's Engineer. Any such projects requiring physical improvements or additions shall be constructed and maintained by the Applicant in compliance with all federal, state or local laws, rules, ordinances or resolutions. Maintenance of such physical improvements or additions shall be at the sole expense of Applicant. -4 - 2. Progress reports will be mailed out to grant recipients on a quarterly basis to track the progress of the project and to identify any potential timing problems before they arise. 3. A final report will be REQUIRED on all funded projects. Keep track of the attendance at your event or activity to compare it with previous years' to examine the impact the NIGP funding and to examine the value of the grant to the organization's ongoing efforts to improve their neighborhood area and the City of Elgin. Pictures of the final project or event shall be submitted with the report. IX. PAYMENT OF GRANT FUNDS Payment of grant funds will be made once the grant project is completed... Payments will only be processed after submission of proper proof of payment to the contractors and/or vendors. No reimbursement shall be made for work initiated or completed prior to the execution of the Grant Agreement. 1. Submitting Receipts: Grant recipients shall present paid receipts or copies of paid receipts that shall be limited to the reimbursement of actual expenses incurred for the project or activity described in the grant application and shall be limited to the amount approved at the time of the execution of the grant agreement. 2. Partial Payments will be allowed during the course of the grant project if the work activities relate to discrete, separate items and the recipient's financial ability to participate in the program is dependent upon partial payments throughout. 3. Direct Billing: The City of Elgin has established several accounts with area businesses and/or vendors. Grant recipients are encouraged to contact the program coordinator to determine if an account has been established with the business and/or vendor they are receiving goods and materials from. 4. Purchase Orders from new vendors may also be submitted for direct reimbursement. Grant recipients should contact the program coordinator to verify all the information required from the City's Purchasing Department. Note: The City of Elgin is a tax exempt organization and will not reimburse Grant Recipients for sales tax. X. OTHER REQUIREMENTS All promotional pieces which receive any funding through this grant program must include the following mandatory grant identification statement: "Funding provided in part through the City of Elgin's Neighborhood Improvement Grant Program." i. Print Promotional Projects: The mandatory grant identification statement MUST appear at the bottom of ALL PRINTED MATERIALS. In a brochure - 5 - rh or multiple page promotional piece,the mandatory grant identification statement is to appear once on the final page/panel of copy. 2. Non-Print Promotional Projects: The mandatory grant identification statement must be included in your radio advertisement script. In television advertising, the mandatory grant identification statement must be included in either the visual presentation or the verbal script, or both. 3. All projects involving physical improvements or additions: Permanent signage and/or structures are required to incorporate the seal of the City of Elgin and accompanying text"City of Elgin" in a single visible location. Applicants selected to receive funding involving physical improvements or additions are responsible for making arrangements with the program coordinator to pick up the camera-ready logo. r rbk - 6 -