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HomeMy WebLinkAboutG35-93 (3) Ordinance No. G35-93 AN ORDINANCE ESTABLISHING THE DEPARTMENT OF CODE ADMINISTRATION AND PRESERVATION BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS : Section 1 . That Chapter 2 .40 entitled "Fire Department" of the Elgin Municipal Code, 1976, as amended, be and is hereby further amended by deleting Sections 2 . 40 . 300 , 2 . 40 . 310, 2 . 40 . 320 , 2 .40 . 330 and 2 .40 . 340 under the Bureau of Inspection Services . Section 2 . That Title 2 entitled "Administration and Personnel" of the Elgin Municipal Code, 1976 , as amended, be and is hereby further amended by adding Chapter 2 . 65 entitled "Department of Code Administration and Preservation" to read as follows : Chapter 2 . 65 Department of Code Administration and Preservation. 2 . 65 . 010 Established. There is established an administrative department of the city government to be known as the department of code administration and preservation. This department shall consist of the director, deputy director, code enforcement supervisor, health officer, and such other officers and employees as may be provided by the city council and such equipment and supplies assigned to the operation thereof . 2 . 65 . 020 Director--Office established. There is established the office of director of code administration and preservation who shall be the supervising officer of said department who shall be known as the code enforcement official, and shall have charge of all property and employees thereof . The director shall be appointed by the city manager. 2 . 65 . 030 Director--Powers and duties . The director of code administration and preservation shall be responsible for all building activities including: A. The enforcement of all building, health and zoning codes and ordinances of the city relating to the health and safety and the maintenance and preservation of property as found in Title 9 and Title 16 of the Elgin Municipal Code. B. Assistance to boards and commissions . The code enforcement official shall advise and assist • the various boards and commissions of the city involved in or concerned with the amendment or enforcement of the health, building, housing, food service, sanitation and safety codes of the city including but not limited to the board of health, the building commission, the electrical committee and the plumbing committee. Section 3 . That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section 4 . That this ordinance shall be in full force and effect immediately after its passage in the manner provided by law. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: July 28, 1993 Passed: July 28, 1993 Omnibus Vote: Yeas 7 Nays 0 Recorded: July 29 , 1993 Published: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Elm n Agenda Item No . t:- „±„. July 6 , 1993 MEMORANDUM TO: Mayor and Members of City Council FROM: Larry Rice, City Manager SUBJECT: Department of Code Administration Reorganization PURPOSE: To reorganize the Bureau of Inspection Services into a new department to be called the DEPARTMENT OF CODE ADMINISTRATION. This reorganization will include several adjustments in staff titles and responsibilities . An organizational chart has also been included which will show the structure of the new department . BACKGROUND: In November 1992, the Bureau of Inspection Services was removed from the Fire Department and placed under the direction of the City Manager' s office. The Superintendent and Assistant Superintendent were assigned to the newly formed Fire Marshal ' s office. A search was initiated for a new director. In the interim, the department was supervised by the Plan Examiner and Housing Supervisor under the direction of the Assistant City Manager. On June 14 , 1993, H.C. Joel Webb started as the department ' s new Director. Along with the hiring of the new director, a number of changes are necessary to facilitate the reorganization of the department. These changes are detailed here. Position: Deputy Director Purpose: To request the reclassification of the job title for Emilio Miniscalco from Plan Examiner 48-B Step 4 , to Deputy Director 50-B Step 3 . r Background: Emilio currently performs duties and tasks required of the position. The title change will clarify Emilio' s role within the organization. Emilio will assume oversight of the Department in the absence of the Director. With this title, additional responsibilities as deemed necessary by the Director will be allocated to this position. Financial Impact: 1993-None Future- Addition of one step. Position: Code Enforcement Supervisor Purpose: To change the title of Supervisor of Housing Enforcement to Code Enforcement Supervisor and reposition it from 42 C to 46 B to accurately reflect the expanded duties and responsibilities . Background: With the reorganization of the Code Administration Department, the duties of this position have increased. Current duties include supervising the daily activities of the code enforcement staff, expanded responsibilities include development of the departments computer applications , court case preparation and supervision, coordinating activities which involve other departments and outside organizations, purchasing approval for budgetary supplies, and other management duties involving the overall supervision of the entire department. In recognition of these expanded duties , Mike Millikan, who is currently holding this position, was given a temporary increase in salary to compensate him for this work. This adjustment kept the position at 42 C and increased the salary above step 5 which is where he is currently. Financial Impact: 1993 - None. Mike ' s current salary is equal to 46 B step 4 . Next Year - one pay step. Position: Field Supervisor PURPOSE To consider changing the Field Supervisor position from S 34 (clerical technical) to 43 C (management) . 2 il BACKGROUND The position was created to produce a management buffer between the Housing Inspectors and the Housing Supervisor. The primary duty is the supervision of the Housing Inspector' s daily activities, training, follow up inspections, and special projects as assigned. The Field Supervisor assumes the Housing Supervisor' s duties when this officer is absent . The position requires interaction with City departmental management staff and outside special interest groups . Directing the activities of personnel within a department is clearly a function for management, not a peer of the bargaining unit members being supervised. FINANCIAL IMPACT There will be the elimination of overtime pay required by this position, $3632 YTD, with a $2 , 000 increase in base salary. Position: Plan Examiner (full-time) Purpose: To consider the reclassification of the current part-time Plan Examiner position to full time. This position would be placed in the clerical technical employee group. Salary range is currently being studied in relation to pay scale of current employees , and similar positions throughout the surrounding area. Background: Currently the Plan Examiner position exists as a management position. Removal of the plan examiner position as it currently exists, and expanding the position under clerical/technical, will enable the position to become specialized. This reclassification will assist in the streamlining, coordination and expertise required for plan review. The outcome will be a more thorough efficient plan review system. The current part-time position will remain in effect through the 1993 fiscal year. Financial Impact: 1993-None 1994-Anticipated Salary Range 35 S or 36 S. 3 RECOMMENDATIONS: 1 . The name of the Department be officially changed from the "Bureau of Inspection Services" , to the "Department of Code Administration" . 2 . The current position of Plan Examiner be changed to Deputy Director and moved from 48 B step 4 to 50 B step 3 . This change is needed to maintain a clear chain of command in the absence of the Director. 3 . The title and position of Supervisor of Housing Enforcement be changed from 42 C step 5 to Code Enforcement Supervisor at level 46 B step 4 to reflect expanded departmental responsibilities . 4 . The position of Field Supervisor be changed from 34 S step 6 (clerical technical group) to 43 C management step 3 which is reflective of the supervisory responsibilities this position carries . 5 . Expand the part-time plan examiner position to full-time in order to maintain an acceptable plan review level . / Larry Rice y Manager 4 DEPARTMENT OF CODE INISTRATION DIRECTOR WEBB CODE ENFORCEMENT DEPUTY DIRECTOR SUPERVISOR ----- -- NINISCALCO - - MILLIKAN HEALTH OFFICE FIELD SLABY SUPERVISOR _ - -- ROTHENBERGER SANITARIAN NEW PLAN EXAMINER PERMIT OFFICER PROPERTY SECRETARY BOHNER CONSTRUCTION T.B.A. PRIGGE MAINTENANCE CHAMBERLAIN INSPECTORS INSPECTORS (FULL TIME) (FULL TIME) OLSON ASSISTANT ANDERSON PARALEGAL SUMMER INTERNS PRESERVATIONIST SCHROEDER PERMIT OFFICER ARNESON SIERS P/T DOSCHER P/T ELECTRICAL JACKSON ESPINOSA DESMEDT T.B.A. GROH REUTER KNIGHT (PART TIME) MATTOCKS SCHOLL CLERICAL POOL (PART TIME) CLERICAL SWIMLEY KNAUTZ F/T HERTEL P/T PANZLOFF P/T JOHNSTON WEST P/T STILLINGER ---- DENOTES LINE OF SECONDARY SUPERVISION