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HomeMy WebLinkAboutG8-01 (2) �,�.. Ordinance No . G8-01 AN ORDINANCE AMENDING CHAPTER 2 . 31 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM" BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS : Section 1 . That Section 2 . 31 . 040 entitled "Administration" of the Elgin Municipal Code, 1976, as amended, be and is hereby further amended to read as follows : 2 . 31 . 040 ADMINISTRATION: The administration of the provisions of this Chapter is hereby assigned to the Director of Planning and Neighborhood Services (Director) or the Director' s designee . Applications for the Neighborhood Improvement Grant Program shall be made to the Department of Planning and Neighborhood Services which shall have the authority and responsibility for carrying out the provisions of this Chapter. The Director shall establish any reasonable rules and procedures not otherwise established by this Chapter that are deemed necessary for administration of the Neighborhood Improvement Grant Program. Any such rules and procedures shall be written and published in pamphlet form. Section 2 . That Section 2 . 31 . 050 entitled "Neighborhood Improvement Grant Program" of the Elgin Municipal Code, 1976, as amended, be and is hereby further amended to read as follows : 2 . 31 . 050 NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM: A. Eligible Activities : Each proposed activity or project shall demonstrate the benefit it will be conferring upon the neighborhood represented by the neighborhood group or organization applying for the grant and shall also take place within the boundaries of that neighborhood. When applicable, the following conditions shall also apply: 1 . Projects requiring physical improvements or additions to the neighborhood shall be located on publicly owned property. 2 . Projects or activities requiring services to be rendered shall be provided to all members of the public without charge . 3 All projects or activities shall be commenced within one calendar year of a grant award. Projects or activities shall be completed within a twenty-four (24) month period after date of award. A twelve (12) month extension may be requested after twenty (20) months from date of award. All extensions will be subject to City Council approval . 4 . Project or activity costs shall be not less than one thousand dollars ($1, 000 . 00) nor more than fifteen thousand dollars ($15, 000 . 00) . B. Eligible Participants : Eligible participants shall include any group or organization meeting each of the following requirements : 1 . The group' s or organization' s representation is confined to a specifically defined geographic area or "neighborhood" within the City. Groups or organizations with Citywide representation are ineligible . 2 . The group or organization must have established bylaws providing for the democratic election of officers and maintain minutes from each of its meetings . 3 . The group' s or organization' s meeting dates and times must be publicized within the geographic area of the City represented by the group or organization and the meetings must be open to the public . C. Grants : The selection of grant recipients and the amount of each grant shall be determined by the City Council . Grants will be awarded to eligible neighborhood groups or organizations in amounts of not less than one thousand dollars ($1, 000 . 00) nor more than fifteen thousand dollars ($15, 000 . 00) for each grant recipient . The number of grants awarded and the amount of each grant may vary depending upon the amount of funds allocated for the program, number of program applicants and the cost of each proposed project or activity. D. Matching Funds And Neighborhood Participation: Matching funds for proposed projects or activities are encouraged. Any such funds shall be deposited with the City for disbursement at the completion of the project or activity. A neighborhood group' s or organization' s contributions for labor, materials and maintenance shall be considered in the grant application. E . Grant Application And Award: The Director shall rk create a grant application consistent with this Chapter. The Director shall receive and process all grant applications for submission to the City Council and shall annually establish a final date on which applicants may submit applications for review. The Director shall also annually establish the award date for grant applications and an annual completion date for any awarded project or activity. F. Other Taxing Districts : Grants shall not be awarded for projects that will be constructed on properties owned by another taxing district, other than the City, or for programs affiliated with other taxing districts; unless said projects or programs have a physical, tangible, and visible benefit to the neighborhood in which they are located. G. Grant Recipient Selection: The City Council shall review and award each grant application on the basis of a one hundred (100) point rating system, with one hundred (100) points being the highest rating, using the following criteria: 1 . Quality And Scope Of The Proposed Project Or Activity: 0-10 points . The maximum number of points will be awarded to projects or activities demonstrating excellence in the design, planning and execution of the proposed project or activity. 2 . Level Of Neighborhood Participation And Support : 0-20 points . The maximum number of points will be awarded to projects or activities that form partnerships with other groups or organizations to complete joint projects or activities . 3 . Necessity Of The Project Or Activity: 0-20 points . The maximum number of points will be awarded to projects or activities addressing highly recognized needs within the neighborhood. 4 . Neighborhood Matching Contribution: 0-20 points . The maximum number of points will be awarded to projects or activities contributing fifty percent (50o) or greater of the total cost of the project in labor, materials or money. 5 . Integration With The City' s Master Plan: 0-10 points . The maximum number of points will be awarded to projects integrating with the City' s Master Plan. 6 . Maintenance Requirements : 0-15 points . The maximum number of points will be awarded to projects or activities requiring minimal maintenance . 7 . Tangibility and Permanence : 0-5 points . The maximum number of points will be awarded to projects or activities which are tangible, permanent, and visible to the surrounding neighborhood. Section 3 . That Section 2 . 31 . 060 entitled "Conditions" of the Elgin Municipal Code, 1976, as amended, be and is hereby further amended by adding Subsection F to read as follows : F. Consecutive Grants : Only one grant shall be awarded to any one individual group per program year. Section 4 . That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section S . That this ordinance shall be in full force and effect ten days after its passage and publication in the manner provided by law. Ed Schock, Mayor Presented: February 14, 2001 Passed: February 14, 2001 Omnibus Vote: Yeas : 7 Nays : 0 Recorded: February 14, 2001 Published: February 16, 2001 Attest : ,W` et'q-� Dolonna Mecum, City Clerk Ordinance No. G8-01 AN ORDINANCE AMENDING CHAPTER 2 . 31 OF THE ELGIN MUNICIPAL CODE, 1976 , AS AMENDED, ENTITLED "NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM" BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS : Section 1 . That Section 2 . 31 . 040 entitled "Administration" of the Elgin Municipal Code, 1976, as amended, be and is hereby further amended to read as follows : 2 . 31 . 040 ADMINISTRATION: The administration of the provisions of this Chapter is hereby assigned to the Director of Planning and Neighborhood Services (Director) or the Director ' s designee . Applications for the Neighborhood Improvement Grant Program shall be made to the Department of Planning and Neighborhood Services which shall have the authority and responsibility for carrying out the provisions of this Chapter. The Director shall establish any reasonable rules and procedures not otherwise established by this Chapter that are deemed necessary for administration of the Neighborhood Improvement Grant Program. Any such rules and procedures shall be written and published in pamphlet form. Section 2 . That Section 2 . 31 . 050 entitled "Neighborhood Improvement Grant Program" of the Elgin Municipal Code, 1976 , as amended, be and is hereby further amended to read as follows : 2 . 31 . 050 NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM: A. Eligible Activities : Each proposed activity or project shall demonstrate the benefit it will be conferring upon the neighborhood represented by the neighborhood group or organization applying for the grant and shall also take place within the boundaries of that neighborhood. When applicable, the following conditions shall also apply: 1 . Projects requiring physical improvements or additions to the neighborhood shall be located on publicly owned property. 2 . Projects or activities requiring services to be rendered shall be provided to all members of the public without charge . 3 All projects or activities shall be commenced within one calendar year of a grant award. Projects or activities shall be completed within a twenty-four (24) month period after date of award. A twelve (12) month extension may be requested after twenty (20) months from date of award. All extensions will be subject to City Council approval . 4 . Project or activity costs shall be not less than one thousand dollars ($1, 000 . 00) nor more than fifteen thousand dollars ($15 , 000 . 00) . B . Eligible Participants : Eligible participants shall include any group or organization meeting each of the following requirements : 1 . The group ' s or organization' s representation is confined to a specifically defined geographic area or "neighborhood" within the City. Groups or organizations with Citywide representation are ineligible . 2 . The group or organization must have established bylaws providing for the democratic election of officers and maintain minutes from each of its meetings . 3 . The group ' s or organization ' s meeting dates and times must be publicized within the geographic area of the City represented by the group or organization and the meetings must be open to the public . C. Grants : The selection of grant recipients and the amount of each grant shall be determined by the City Council . Grants will be awarded to eligible neighborhood groups or organizations in amounts of not less than one thousand dollars ($1 , 000 . 00) nor more than fifteen thousand dollars ($15 , 000 . 00) for each grant recipient . The number of grants awarded and the amount of each grant may vary depending upon the amount of funds allocated for the program, number of program applicants and the cost of each proposed project or activity. D. Matching Funds And Neighborhood Participation: Matching funds for proposed projects or activities are encouraged. Any such funds shall be deposited with the City for disbursement at the completion of the project or activity. A neighborhood group ' s or organization' s contributions for labor, materials and maintenance shall be considered in the grant application. E . Grant Application And Award: The Director shall create a grant application consistent with this Chapter. The Director shall receive and process all grant applications for submission to the City Council and shall annually establish a final date on which applicants may submit applications for review. The Director shall also annually establish the award date for grant applications and an annual completion date for any awarded project or activity. F. Other Taxing Districts : Grants shall not be awarded for projects that will be constructed on properties owned by another taxing district, other than the City, or for programs affiliated with other taxing districts; unless said projects or programs have a physical , tangible, and visible benefit to the neighborhood in which they are located. G. Grant Recipient Selection: The City Council shall review and award each grant application on the basis of a one hundred (100) point rating system, with one hundred (100) points being the highest rating, using the following criteria : 1 . Quality And Scope Of The Proposed Project Or Activity: 0-10 points . The maximum number of points will be awarded to projects or activities demonstrating excellence in the design, planning and execution of the proposed project or activity. 2 . Level Of Neighborhood Participation And Support : 0-20 points . The maximum number of points will be awarded to projects or activities that form partnerships with other groups or organizations to complete joint projects or activities . 3 . Necessity Of The Project Or Activity: 0-20 points . The maximum number of points will be awarded to projects or activities addressing highly recognized needs within the neighborhood. 4 . Neighborhood Matching Contribution: 0-20 points . The maximum number of points will be awarded to projects or activities contributing fifty percent (50%) or greater of the total cost of the project in labor, materials or money. 5 . Integration With The City' s Master Plan: 0-10 points . The maximum number of points will be awarded to projects integrating with the City' s Master Plan. 6 . Maintenance Requirements : 0-15 points . The maximum number of points will be awarded to projects or activities requiring minimal maintenance . 7 . Tangibility and Permanence : 0-5 points . The maximum number of points will be awarded to projects or activities which are tangible, permanent, and visible to the surrounding neighborhood. Section 3 . That Section 2 . 31 . 060 entitled "Conditions" of the Elgin Municipal Code, 1976 , as amended, be and is hereby further amended by adding Subsection F to read as follows : F. Consecutive Grants : Only one grant shall be awarded to any one individual group per program year . Section 4 . That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section 5 . That this ordinance shall be in full force and effect ten days after its passage and publication in the manner provided by law. s/ Ed Schock Ed Schock, Mayor Presented: February 14, 2001 Passed: February 14, 2001 Omnibus Vote: Yeas : 7 Nays : 0 Recorded: February 14 , 2001 Published: February 16, 2001 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk s:0 OF qc City of Elgin Agenda Item No. E , t), L , .1 January 12, 2001 G TO: Mayor and Member of the City Council N - NEIGHBORHOOD VITALITY FROM: Joyce A. Parker, City Manager SUBJECT: Neighborhood Improvement Grant 2001 - Ordinance Revision PURPOSE The purpose of this memorandum is to seek concurrence from the Mayor and Members of the City Council regarding the revision of Chapter 2 . 31 of the Elgin Municipal Code (Neighborhood Improvement Grant Program) . BACKGROUND This memorandum seeks to address issues raised during the implementation of the 2000 Neighborhood Improvement Grant Program. Issues raised by the Council were: 1) funded projects being constructed on property owned by other taxing districts, 2) bricks and mortar projects to be encouraged, and 3) desire to see one award per group per year. The following are the Ordinance sections being recommended for modification followed by a brief comment regarding the rationale: 2. 31 . 040 — Administration Department assignee should be changed from Department of Code Administration to Planning and Neighborhood Services to reflect recent Departmental changes . 2. 31 . 050, A. 3. — Project Completion Since the inception of the Neighborhood Improvement Grant Program, there have always been projects not completed within the requisite calendar year. Many factors, including the seasonal nature of some of the projects, have contributed to their non-timely completion. The City has always accommodated projects requiring more time . Therefore, in order to align the ordinance with present practice, said portion was modified to require project/activity commencement within one year of grant award and completed within thirty-six (36) months of grant award. Neighborhood Improvement Grant 2001-Ordinance Rivision January 12, 2001 Page 2 2. 31 . 050, B. 4. — Geographic Area The relevance of this section in the existing ordinance is uncertain for purposes of the Neighborhood Improvement Grant Program. Elgin presently has at least three geographical areas that are represented by more than one neighborhood group. The Northeast Neighborhood Association and Vecinos Unidos have overlapping geographical areas . Additionally, Southeast Elgin Neighbors and Neighbors of Southeast Elgin have overlapping areas . It is proposed that this section of the ordinance be deleted in that it may unnecessarily eliminate participation in the program by legitimate and long- standing Neighborhood groups . 2. 31 . 050, F. — Other Taxing Districts This modification seeks to address the potential use of the Neighborhood Improvement Grant Program by other taxing districts . Several projects in the past have directly impacted other taxing district property but have had little to fair improvement in their respective neighborhoods . Examples include, school marquis with nothing but the school' s name on it and school playgrounds not open to the neighborhood. This portion seeks to underscore improvements which benefit the actual neighborhood, not solely the immediate taxing district property. 2. 31 . 050, F. 7. — Grant Recipient Selection - Tangibility and Permanence This section was added to encourage brick and mortar projects . In reviewing the original intention of the Neighborhood Improvement Grant Program, bricks and mortar projects were very important, but not exclusively what the Neighborhood Improvement Program was intended for. Therefore, it is believed a modest 0-5 points is sufficient to encourage, but not require, brick and mortar projects . Please note the points for the "Quality and Scope" criteria [2 . 31 . 050 (F) (7 ) ] were adjusted downward by 5 points to accommodate this change. 2. 31 . 060, F. — Conditions - Consecutive Grants This section intends to express the council' s suggestion that only one grant be awarded to only one group per program year . (PK few Neighborhood Improvement Grant 2001-Ordinance Rivision January 12, 2001 Page 3 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Several Neighborhood Association presidents and some of their members were consulted as well as feedback received from various 2000 grantees . One neighborhood president expressed concerns over the apparent lack of objectivity in the recommendation process . Additionally, several grantees have solicited extensions for project completions and have suggested they be granted more time in the future (depending on the scope of their project/activity) . Lastly, at least one person questioned monies being given to School District U-46 when their tax monies already go to said body. rvit( FINANCIAL IMPACT None. *iiiipEGAL IMPACT An ordinance will need to be prepared by the Legal Department . rh ALTERNATIVES 1 . Approve the changes as identified in said attachment. 2 . Approve only one or several of the proposed modifications . 3 . Leave the ordinance, in tact, as written without any modifications, deletions, or additions . RECOMMENDATION It is recommended that the City Council proceed as identified in alternative number one above . Re .ectfully submitted, Jo4e AI Parker City Manager JAP/gf Attachment r