HomeMy WebLinkAbout18-53 Resolution No. 18-53
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING
ENTERPRISES, INC. FOR ENGINEERING SERVICES IN CONNECTION WITH THE
LEAD SERVICE LINE REPLACEMENT(LSLR) PROGRAM IMPLEMENTATION PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with
Engineering Enterprises, Inc. for engineering services in connection with the Lead Service Line
Replacement (LSLR) Program Implementation Plan, a copy of which is attached hereto and made
a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: May 9, 2018
Adopted: May 9, 2018
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 9 day of May _, 20 18 , by
and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY") and ENGINEERING ENTERPRISES,INC., an Illinois Corporation (hereinafter referred
to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the LEAD SERVICE LINE REPLACEMENT (LSLR) PROGRAM
IMPLEMENTATION PLAN (hereinafter referred to as the PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Interim Water
Director of the CITY, herein after referred to as the "DIRECTOR".
B. The intent of the PROJECT is to develop an implementation plan for the
replacement of residential lead service lines throughout the City. The history,
ownership issues, funding options and hazards associated with partial lead service
line replacement will be researched. The background information and draft
implementation plan will be presented to the City Council to seek their policy
direction on the topic. The implementation plan will then be utilized to guide lead
service line replacement on future water distribution system capital improvement
projects.
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly
as a component of the Status Report described in C below.
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C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited
to, reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY
upon request of the DIRECTOR; provided, however, that the ENGINEER may retain
copies of such work product for its records. ENGINEER'S execution of this Agreement
shall constitute ENGINEER'S conveyance and assignment of all right, title and interest,
including but not limited to any copyright interest, by the ENGINEER to the CITY of all
such work product prepared by the ENGINEER pursuant to this Agreement. The CITY
shall have the right either on its own or through such other engineers as determined by the
CITY to utilize and/or amend such work product. Any such amendment to such work
product shall be at the sole risk of the CITY. Such work product is not intended or
represented to be suitable for reuse by the CITY on any extension to the PROJECT or on
any other project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER (Lump Sum Method)
A. The CITY shall reimburse the ENGINEER for the services under this Agreement a
lump sum of Forty Eight Thousand Three Hundred Ninety Two Dollars ($48,392),
regardless of actual Costs incurred by the ENGINEER unless substantial
modifications to the project are authorized in writing by the DIRECTOR.
Attachment C provides a summary of the level of effort and associated cost for the
scope of services for the project.
B. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
C. All costs and expenses incurred by the ENGINEER in connection with the services
under this Agreement are included within the total lump sum amounts provided for
in Section 4A above.
Payment Schedule
ESTIMATED ESTIMATED VALUE ESTIMATED INVOICE
DATE %COMPLETE OF WORK COMPLETE VALUE
6/15/2018 20% $ 9,678 $ 9,678
7/15/2018 20% $ 9,678 $ 19,356
8/15/2018 20% $ 9,678 $ 29,034
9/15/2018 20% $ 9,678 $ 38,712
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10/15/2018 I 20% I $ 9,678 I $ 48,392
Total 100% $ 48,392
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under Section 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and, unless terminated for cause or pursuant to Section 5, shall be deemed
concluded on the date the CITY determines that all of the ENGINEER's work under this
Agreement is completed. A determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter acquire with respect to any
term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days
after occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of
the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work
required under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
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administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any default, fails within fifteen (15) days after
notice thereof by the other party to comply with the conditions of the Agreement, the other
party may terminate this Agreement. Notwithstanding the foregoing, or anything else to
the contrary in this Agreement, with the sole exception of an action to recover the monies
the CITY has agreed to pay to the ENGINEER pursuant to Paragraph 4 hereof, no action
shall be commenced by the ENGINEER against the CITY for monetary damages.
ENGINEER hereby further waives any and all claims or rights to interest on money
claimed to be due pursuant to this Agreement, and waives any and all such rights to interest
which it claims it may otherwise be entitled pursuant to law, including, but not limited to,
the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the
Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one
year of the date the alleged cause of action arose or the same will be time-barred. The
provisions of this paragraph shall survive any expiration, completion and/or termination of
this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend
and hold harmless the CITY,its officers, employees, agents,boards and commissions from
and against any and all claims, suits, judgments, costs, attorneys fees, damages or other
relief, including but not limited to workers compensation claims,in any way resulting from
or arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out
of the performance of this Agreement. In the event of any action against the CITY, its
officers, employees, agents, boards or commissions, covered by the foregoing duty to
indemnify, defend and hold harmless such action shall be defended by legal counsel of the
CITY's choosing. The provisions of this paragraph shall survive any expiration and/or
termination of this Agreement.
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11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain
in effect, during the term of this Agreement, a policy of comprehensive general
liability insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the DIRECTOR.
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13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be
no discrimination against any employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, of the presence of any sensory, mental or
physical handicap, unless based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the following: employment advertising,
layoff or termination, rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory, mental or physical handicap. Any violation
of this provision shall be considered a violation of a material provision of this Agreement
and shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item,condition and other provision hereof to the same extent
that the ENGINEER would have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any proposed subcontractor shall
require the CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
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18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified, discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations
or warranties shall be binding upon the other party unless expressed in writing herein or in
a duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for the resolution of any disputes
or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court
of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
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24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human
Rights upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance
Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such
policy shall be provided to the City's Assistant City Manager prior to the entry into and
execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR
and to other participants which may affect cost or time of completion, shall be made or
confirmed in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
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28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Eric Weiss
Interim Water Director
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Jeffrey W. Freeman, P.E., CFM, LEED AP
Vice President
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and
understood that in connection with the performance of this Agreement that the ENGINEER
shall comply with all applicable Federal, State, City and other requirements of law,
including, but not limited to, any applicable requirements regarding prevailing wages,
minimum wage, workplace safety and legal status of employees. Without limiting the
foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all
ENGINEER'S employees and/or agents who will be providing products and/or services
with respect to this Agreement shall be legal residents of the United States. ENGINEER
shall also at its expense secure all permits and licenses, pay all charges and fees and give
all notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ENGINEER shall make available to the CITY the
ENGINEER'S relevant records at no cost to the CITY. ENGINEER shall pay any and all
costs associated with any such audit.
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IN WITNESS WHEREOF, the parties hereto have entered into and executed this Agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
Byqc?-eerr-6
y:
City Manager Name/Print: Jeffrey W. Freeman, P.E., CFM, LEED
AP
Title: Vice President
A -: :
Cityae(A
Clerk
F:\Legal Dept\Agreement\ENGINEERING AGREEMENT-FORM-01-23-1 2.docx
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ATTACHMENT A
SCOPE OF SERVICES
LEAD SERVICE LINE REPLACEMENT (LSLR) PROGRAM IMPLEMENTATION PLAN
City of Elgin, IL
The City of Elgin Water Works System currently includes a number of residential lead service
lines (LSL), which connect the City's water distribution system to residential properties within the
community. Due to the potential water quality concerns that the LSLs can create, the City
wishes to develop an implementation plan for their replacement. Therefore, the City is
contracting with the ENGINEER to develop said implementation plan. The main objectives of
the implementation plan are as follows:
♦ Identify the potential water quality issues the LSLs potentially cause
♦ Summarize the history of and current ownership considerations for LSLs within the City
♦ Research and summarize current and near future regulatory drivers for lead service line
replacement (LSLR)
♦ Research and summarize how other similar Illinois municipalities are approaching LSLR
♦ Collate private residence legal notifications/sign-offs being used by other municipalities for
their LSLR program
♦ Identify funding sources for LSLR and calculate the financial impact of alternative LSLR
funding approaches
♦ Develop draft LSLR program implementation plan
♦ Identify process and resource allocation changes needed to implement the LSLR program
♦ Conduct City Council presentation and obtain City Council policy direction for the LSLR
program implementation plan
♦ Summarize LSLR implementation plan within a Report
The proposed work items to meet the stated objectives are as follows:
PROJECT FACILITATION & MEETINGS:
0.1 Project Administration
0.2 Project Initiation, Progress Meeting with Utilities Department Staff and Progress
Meeting with City Manager's Office (3 Total Meetings)
BACKGROUND INFORMATION AND IMPLEMENTATION PLAN DEVELOPMENT:
1.1 Summarize Currently Identified LSLs Within City In Exhibit & Tabular Form
1.2 Research LSLR History & Hazards of Partial LSL Replacement
1.3 Define Current and Potential Future LSLR Regulations
1.4 Research and Summarize LSLR Programs Within A Maximum of Ten (10)
Similar Municipalities
1.5 Collate Private Residence Legal Notifications and Sign-offs
1.6 Define LSLR Construction Options
1.7 Define LSLR Funding Options (Grants/Loans, Private Contribution & Water
Rates)
1.8 Calculate LSLR Costs Based On Up To Three Alternative Funding Options
1.9 Review City's Near Future CIP and Identify Potential LSLR Needs Within CIP
1.10 Define Short and Long Term LSLR Implementation Plan
1.11 Develop Process Flow Map For LSLR Annual Program
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
Exhibit A— Scope of Services
Page 2 of 2
1.12 Define Process For Unplanned LSL Disruption Customer Notification and
Replacement
1.13 Define Resource Allocation For LSLR Program
REPORT & PRESENTATION:
2.1 Prepare Draft Presentation
2.2 Finalize Presentation
2.3 Conduct Presentation At City Council Meeting
2.4 Prepare Draft Report
2.5 City Draft Report Review
2.6 Finalize Report
Additional Services
The above scope summarizes the work items that will be completed for this contract. Additional
work items, including additional meetings beyond the meetings defined in the above scope,
shall be considered outside the scope of the agreement and will be billed in accordance with
EEI's current Standard Schedule of Charges. No such additional services shall be performed
unless authorized pursuant to a written amendment to this Agreement entered into and
executed by the parties.
ENGINEERING ENTERPRISES,INC. G\Public\Elgin\2018\EG1801 Lead Service Line Replacement Program Implementation Plan\PSA,EG1801 Attachment A-Scope Of ServicesA Doc
CONSULTING ENGINEERS
ENGINEERING ENTERPRISES, INC. 4/12/2018
CONSULTING ENGINEERS
Attachment B:
SCHEDULE
Lead Service Line Replacement (LSLR) Program Implementation Plan
CITY OF ELGIN, IL
WORK Year: 2018
ITEM Month: May June July August September October
NO. WORK ITEM Work Week Startin•: 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 3 10 17 24 1 8 15 22 29
PROJECT FACILITATION&MEETINGS
0.1 Project Administration
0.2 Pro.ect Initiation and Progress Meetin.s(3 Total Meetin.$)
BACKGROUND INFORMATION AND IMPLEMENTATION PLAN DEVELOPMENT
1.1 Summarize Currently Identified LSLs Within City In Exhibit&Tabular Form
1.2 Research LSLR History&Hazards of Partial LSL Replacement
1.3 Define Current and Potential Future LSLR Regulations
1.4 Research and Summarize LSLR Programs Within A Maximum of Ten(10)Similar Municipalities
1.5 Collate Private Residence Legal Notifications and Sign-offs ill
1.6 Define LSLR Construction Options
1.7 Define LSLR Funding Options(Grants/Loans,Private Contribution&Water Rates) - I%
1.8 Calculate LSLR Costs Based On Up To Three Alternative Funding Options _
1.9 Review City's Near Future CIP and Identify Potential LSLR Needs Within CIP
1.10 Define Short and Long Term LSLR Implementation Plan II
1.11 Develop Process Flow Map For LSLR Annual Program ■
1.12 Define Process For Unplanned LSL Disruption Customer Notification and Replacement ■
1.13 Define Resource Allocation For LSLR Program
REPORT&PRESENTATION
2.1 Prepare Draft Presentation
2.2 Finalize Presentation r
2.3 Conduct Presentation At City Council Meeting
2.4 Prepare Draft Report ,
2.5 City Draft Report Review
2.6 Finalize Report I
G-\Public\Elgin\2018\EG1801 Lead Service Line Replacement Program Implementation Plan\PSA\\EG1801 Attachment B-Schedule xSx S.iludule X18-4.12
Ism: Legend
Project Administration Work Item(s) Presentation&Report Development
Meetings City Review
Research&Analysis Work Items
ENGINEERING ENTERPRISES, INC. DATE: 4/12/2018
CONSULTING ENGINEERS ENTERED BY: JWF
Attachment C:
ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FOR PROFESSIONAL ENGINEERING SERVICES
Lead Service Line Replacement(LSLR)Program Implementation Plan
CITY OF ELGIN,IL
ENTITY: EEI WORK
SENIOR ITEM COST
WORK PROJECT ROLE: SENIOR PROJECT PROJECT PROJECT HOUR PER
ITEM PRINCIPAL MANAGER ENGINEER TECHNICIAN ADMIN. SUMM. ITEM
NO. WORK ITEM HOURLY RATE: $202 $191 $137 $125 $82
PROJECT FACILITATION&MEETINGS
0.1 Project Administration 2 6 8 $1,550
0.2 Project Initiation and Progress Meetings(3 Total Meetings) 12 18 12 1 43 $7,588
Project Facilitation&Meetings Subtotal: 14 24 di - 1 1
BACKGROUND INFORMATION AND IMPLEMENTATION PLAN DEVELOPMENT
1.1 Summarize Currently Identified LSLs Within City In Exhibit&Tabular Form 1 2 4 8 15 $2,132
1.2 Research LSLR History&Hazards of Partial LSL Replacement 1 2 6 9 $1,406
1.3 Define Current and Potential Future LSLR Regulations 1 2 6 9 $1,406
1.4 Research and Summarize LSLR Programs Within A Maximum of Ten(10)Similar Municipalitie 1 4 20 25 $3,706
1.5 Collate Private Residence Legal Notifications and Sign-offs 1 4 8 13 $2,062
1.6 Define LSLR Construction Options 1 4 8 13 $2,062
1.7 Define LSLR Funding Options(Grants/Loans,Private Contribution&Water Rates) 1 1 4 6 $941
1.8 Calculate LSLR Costs Based On Up To Three Alternative Funding Options 1 2 16 19 $2,776
1.9 Review City's Near Future CIP and Identify Potential LSLR Needs Within CIP 1 1 4 4 10 $1,441
1.10 Define Short and Long Term LSLR Implementation Plan 2 2 6 10 $1,608
1.11 Develop Process Flow Map For LSLR Annual Program 1 1 6 8 $1,215
1.12 Define Process For Unplanned LSL Disruption Customer Notification and Replacement 1 1 4 6 $941
1.13 Define Resource Allocation For LSLR Pr..ram 1 1 2 4 $6671
Mrr...—
REPORT&PRESENTATION
2.1 Prepare Draft Presentation 4 12 4 2 1 23 $3,980
2.2 Finalize Presentation 2 2 2 1 7 $1,185
2.3 Conduct Presentation At City Council Meeting 4 4 4 12 $2,120
2.4 Prepare Draft Report 2 4 40 4 1 51 $7,230
2.5 City Draft Report Review 2 2 4 $656
2.6 Finalize Re ort 1 2 6 2 11 $1,570
Report&P[spentation Subt• '7.. - 4
IPROJECT TOTAL:I 41 77 164 19 5 3061 $48,2421
Notes: DIRECT EXPENSES LABOR EXPENSES
LSL=Lead Service Line Mileage= $50 Engineering Expenses= $45,457
LSLR=Lead Service Line Replacement Printing= $100 Drafting Expenses= $2,375
Administrative Expenses= $410
DIRECT EXPENSES= $150 TOTAL LABOR EXPENSES= $48,242
TOTAL CONTRACT COSTS=I $48,3921