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HomeMy WebLinkAbout17-95 Resolution No. 17-95 RESOLUTION REGARDING 209 FRANKLIN BOULEVARD AND 277-279 N. SPRING STREET,THE AMENDMENT OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN, CDBG AND NSP1 FUNDING AND TRANSFER OF PROPERTY TO FACILITATE NEW RESIDENTIAL CONSTRUCTION AND REHABILITATION BY SPI:LLANE AND SONS INC WHEREAS, the City of Elgin ("City") owns property located at 209 Franklin Boulevard and 277-279 N. Spring Street, Elgin, Illinois ("Elgin Properties") and has previously demolished the residential structures located on the Elgin Properties; and WHEREAS, said acquisition and demolition was undertaken, in part, with Neighborhood Stabilizations Program ("NSP1") funds awarded to the City by the U.S. Department of Housing and Urban Development ("HUD") and it is necessary to complete the redevelopment of the Elgin Properties in a manner that complies with HUD guidelines in order to properly close out the City's NSPI award; and WHEREAS, Spillane and Sons, Inc. ("Developer") is proposing to acquire the adjacent single family rental property at 273 N. Spring Street for rehabilitation and resale in accordance with the HUD guidelines; and WHEREAS, in addition to the 273 N. Spring Street property, Developer is proposing to take ownership of the Elgin Properties to facilitate a comprehensive redevelopment of this highly visible corner within the Spring/Douglas Historic District resulting in one newly constructed single family home and one rehabilitated single family home, both to be sold to income-eligible homebuyers to serve as their principal residences ("Redevelopment Project"); and WHEREAS, the City is a member of the Kane-Elgin HOME Consortium, which has allocated $504,000.00 in HOME Investment Partnership financing to Developer for the Redevelopment Project; and WHEREAS, Developer has proposed to utilize CDBG funds in the amount of $74,786.61, and NSP1 funds in the amount of $42,780.89 for the construction and rehabilitation work associated with the Redevelopment Project; and WHEREAS, the proposed use of CDBG, NSP 1 and HOME funds meets HUD's guidelines, and will address the affordable housing goals discussed in the Kane-Elgin Consolidated Plan; and WHEREAS, it is necessary to amend the City of Elgin's Annual Action Plan for Program Year 2016 in order to include the proposed project in the Plan and reallocate said $74,786.61 in CDBG funds and $42,780.89 in NSP1 funds to it; and WHEREAS, it is necessary to enter into Developer Agreements in order to address the allocation of funding and agree to the terms of the property transfer and resulting Redevelopment Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: 1. That the City of Elgin Annual Action Plan for Program Year 2016 is hereby amended to include a new project titled "Spring-Franklin Redevelopment Project" which involves the transfer of property at 209 Franklin Boulevard and 277-279 N. Spring Street and the acquisition of 273 N. Spring Street, construction of a new single family home and rehabilitation of an existing single family home; and that CDBG funds in the amount of $74,786.61 and NSP1 funds in the amount of$42,780.89 are allocated to the new project. 2. That the attached Neighborhood Stabilization Program Development Agreement between the City of Elgin with Spillane and Sons, Inc. regarding the transfer of properties commonly known as and 209 Franklin Boulevard and 277-279 N. Spring Street, the allocation and terms of NSP I funds, and the new construction and sale of one single family home is hereby approved, and City Manager, Richard G. Kozal, and City Clerk, Kimberly A. Dewis, be and are hereby authorized and directed to execute such agreement. 3. That the attached Community Development Block Grant Program Development Agreement between the City of Elgin with Spillane and Sons, Inc. regarding the allocation and terms of CDBG funds, the rehabilitation and sale of the single family home at 273 N. Spring Street, and the construction and sale of a single family home on the 209 Franklin Boulevard/277-279 N. Spring Street site is hereby approved, and City Manager, Richard G. Kozal, and City Clerk, Kimberly A. Dewis, be and are hereby authorized and directed to execute such agreement. BE IT FURTHER RESOLVED that the Director of the Community Development Department is authorized to sign agreements, certifications, reports, and other documents required to complete the project described herein, and to comply with HUD requirements. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 28, 2017 Adopted: June 28, 2017 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk COMMUNITY DEVELOPMENT PROGRAM FUNDING AGREEMENT BETWEEN CITY OF ELGIN,ILLINOIS AND SPILLANE AND SONS,INC. THIS AGREEMENT,having effective date of June 28, 2017 is entered into by and between the City of Elgin,Illinois(herein called the"City"),and Spillane and Sons,Inc.(herein called the"Developer")which has the following Federal ID ff36-4304975. WHEREAS,the City applied for Community Development Block Grant(CDBG)funds in Federal Fiscal Year 2014 from the United States Government under Title I of the Housing and Community Development Act of 1974 (herein called the"Act"),Public Law 93-383;and WHEREAS,the Catalog of Federal Domestic Assistance(CFDA) Number for said funds is 14-218 and they were awarded by the U.S.Department of Housing and Urban Development(herein called"HUD")on June 1,2014, as Award Number B-14-MC-17-0011 for the City's 2014 Program Year;and WHEREAS,the City wishes to engage the Developer in the utilization of said funds,which shall not be used for Research and Development. NOW,THEREFORE,the parties agree to the following: 1. STATEMENT OF WORK A. Project Description,Tasks,Schedule,and Budget The Developer shall complete the project described in Exhibit A.Funds provided herein shall be used in the manner described in said exhibit,which includes a description of the project,the tasks to be performed by the Developer,a schedule for completing the tasks,and a project budget. B. Level of Accomplishment The Developer shall be responsible for completing the project identified herein and shall make all documentation associated with the completion of the project available for inspection by the City and representatives of HUD. C. Staffing The Developer will be responsible for all normal administrative services and expenses not funded under this Agreement but required in order to undertake the project identified herein. D. Performance Monitoring The City will monitor the performance of the Developer against goals and performance standards established herein.Substandard performance as determined by the City will constitute noncompliance with this Agreement.If action to correct such noncompliance is not taken by the Developer within the period of time specified by the City in its notification to the Developer,the City may initiate suspension or termination procedures. i IL TIME OF PERFORMANCE The work being performed by the Developer hereunder shall be completed according to the project schedule contained herein.This Agreement shall terminate 60 days after the project completion date.In accordance with the amendment procedures set forth in Paragraph VI,however,the term of this Agreement and the provisions herein may be extended to cover any additional time period during which the Developer is in control of funds provided herein,or other assets including program income. III. FUNDING In consideration of the project to be completed by the Developer hereunder,the City shall pay to the Developer up to$74,785.82 in CDBG funds received from HUD.Said funds shall be used for the payment of expenses eligible under the CDBG program and consistent with the project budget contained in Exhibit A. Payments are contingent upon the Developer's compliance with all applicable uniform administration requirements as set forth in 24 CFR570.502.The Developer agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. IV. NOTICES Communication and details concerning this Agreement shall be directed to the following individuals: CITY DEVELOPER Josh Beck,Assistant Director for Cam.Dev. Michael Spillane Kane County Office of Community Reinvestment Spillane&Sons, Inc. 719 South Batavia Avenue 253 Trudy Court Geneva IL 60134 Batavia, Illinois 60510 Phone:630-444.2960 Phone:630-688-4473 Email:beck losh @countyofkane_org Email:mickeyspillane@comcast.net V. GENERAL CONDITIONS A. General Compliance with Federal Regulations The Developer agrees to comply with all applicable tequirements of 24 CFR 570 concerning CDBG funds,all applicable portions of OMB's Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards,and all other federal requirements and policies issued pursuant to these regulations,including,but not limited to,those set forth in Sections Vill,IX and X of this Agreement. The Developer shall be responsible for complying with all applicable changes or additions to the requirements currently set forth in said regulations.The Developer agrees to comply with all other applicable federal,state and local laws and regulations governing the funds provided under this Agreement. B. Independent Contractor Nothing contained in this Agreement is intended to,or shall be construed in any manner,create or establish the relationship of employer/employee between the parties.The Developer shall,at all times, remain an independent contractor with respect to the services to be performed under this Agreement. The City shall be exempt from payment of all Unemployment Compensation,FICA,retirement,life and/or medical insurance and Worker's Compensation Insurance as the Developer is an independent contractor. 2 C Hold Harmless The Developer shall hold harmless,defend,and indemnify the City from any and all claims, actions,suits,charges and judgments whatsoever that arise out of Developer's performance or nonperformance of the services of subject matter called for in this Agreement. D. Workers'Compensation The Developer shall ensure that Workers'Compensation Insurance coverage is provided for all employees involved in the performance of this Agreement. E. Insurance& Bonding The Developer shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft,fraud and/or undue physical damage,and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the City.The Developer shall comply with the bonding and insurance requirements of OMB's Uniform Administrative Requirements, Cost Principles,and Audit Requirements for Federal Awards,Bonding and Insurance. F. Funding Disclosure The Developer shall credit the City and HUD for funding the project identified herein by including the following statement on any sign that may be erected at the project site,and in any promotional material that may be published in connection to the project:"Support for this project has been provided by the City of Elgin,through its Community Development Department,with federal funds from the U.S. Department of Housing and Urban Development." VI. AMENDMENTS The parties may amend this Agreement at any time provided that such amendments make specific reference to this Agreement,are executed in writing,and are signed by a duly authorized representative of both parties and approved by either party's government body to the extent required by state law,local charter or otherwise.In addition,the City may,in its sole discretion,amend this Agreement to conform to federal,state or local governmental guidelines,policies and available funding amounts.However,if any such amendments result in a change in the funding,the scope of services,or the scheduling of services to be undertaken as part of this Agreement such modifications will be incorporated only by written amendment signed by both parties. VII. SUSPENSION AND TERMINATION Either party may terminate this Agreement at any time by giving written notice to the other party at least thirty(30)days before the effective date of such termination.However,any partial termination of the work to be performed under this Agreement may only occur with the prior approval of the City.The City may also suspend or terminate this Agreement,in whole or in part,if the Developer materially fails to comply with any term of this Agreement,or with any of the rules,regulations or provisions referred to herein. In such event,the City may declare the Developer ineligible for any future participation in City contracts,in addition to other remedies as provided by law.In the event there is probable cause to believe the Developer is in noncompliance with any applicable rules or regulations,the City may suspend payment of the Agreement funds until such time as the Developer is found to be in compliance by the City or is otherwise adjudicated to be in compliance.In the event of any termination,all finished or unfinished documents,data,reports,maps,models,photographs or other materials prepared by the Developer under this Agreement shall,at the option of the City,become the property of the City. In the event of termination,the Developer shall be entitled to receive just and equitable compensation for any satisfactory work completed prior to the termination.The City shall be entitled to the repayment of any 3 payments made to the Developer over and above that to which it is entitled as just and equitable compensation for satisfactory work completed. VIII. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Developer agrees to comply with OMB's Uniform Administrative Requirements, Cost Principles,and Audit Requirements for Federal Awards and adhere to the accounting principles and procedures required therein,to utilize adequate internal controls,and to maintain necessary source documentation for all costs incurred. 2. Cost Principles The Developer shall administer the project in conformance with OMB's Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards,as applicable,for all costs incurred,whether charged on a direct or indirect basis. B. Documentation and Record Keeping 1. Records to Be Maintained The Developer shall maintain all records required by federal regulations as specified in 24 CFR 507.506,as they are pertinent to the activities to be funded under this Agreement.Such records shall include,but not be limited to: a. Records providing a full description of the activity undertaken; b. Records demonstrating that each activity undertaken benefits low to moderate income persons; C. Records required to determine the eligibility of activities; d. Records required to document the acquisition,improvements, use or disposition of any real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program to the extent applicable; f. Financial records as required by 24 CFR 570.502;and g. Other records necessary to document any required compliance with 24 CFR 570.600-570.612. 2. Retention The Developer shall retain all records pertinent to expenditures incurred under this Agreement for a period of five(5)years after the termination of all activities funded under this Agreement,or after the resolution of all federal audit findings,whichever occurs later.Records for non-expendable property acquired with funds under this Agreement shall be retained for five (5)years after final disposition of such property. Records for any displaced person must be kept for five(5)years after he/she has received final payment.Contact the City before disposing of any records related to this Agreement. 3. Disclosure The Developer understands that client information collected under this Agreement is private and the use or disclosure of such information,when not directly in connection with the 4 administration of the City's or the Developer's responsibilities with respect to services provided under this Agreement is prohibited without the written consent of the client involved and,in the case of a minor,that of a responsible parent/guardian,except to the extent such use or disclosure is required by applicable federal,state or local law. 4. Property Records The Developer shall maintain real property inventory records,which clearly identify any property purchased,improved or sold with project funds. 5. Close-Outs The Developer's obligation to the City shall not end until all close-out requirements are completed,as set forth in 24 CFR 92.507.Activities during this close-out period shall include,but not be limited to,making final payments,disposing of program assets(including the return of all unspent cash advances and program income balances to the City),and determining the custodianship of records. 6. Asset Reversion Upon expiration of this Agreement,the Developer shall transfer to the City all grant funds in its possession,and any accounts receivable of the project attributable to grant funds. At the time of project closeout,the City shall determine the appropriate disposition of any equipment purchased with funds provided herein.The City shall permit the Developer to retain title to such equipment,if the Developer assures the City that it intends to continue the project for a period of not less than five years following closeout. Any funds provided herein for the acquisition and/or improvement of property shall be secured by a mortgage instrument recorded on said property.If,prior to the release and satisfaction of said mortgage,the Developer disposes of or changes the use of such property,or is found to be in default of any term contained therein,the Developer shall reimburse the City according to the terms and conditions contained in said mortgage. 7. Audits The Developer shall comply with OMB's Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards,as applicable,and shall obtain,at its own expense,any required audit(s).Audits shall be performed by an independent auditor in accordance with generally accepted governmental auditing standards covering financial and compliance audits.Audits shall include,in addition to the financial statement(s)of the Developer, auditor's comments regarding the Developer's compliance and internal controls pertaining to the expenditure of grant funds.The Developer shall submit one certified copy of each required audit report to the City no later than six months following the close of the Developer's fiscal year for single audits;and not later than six months following project closeout for grant audits. 8. Records Inspections All of the Developer's records with respect to any matters covered by this Agreement shall be made available to the City,or its designees,or HUD,or its designees,at any time during normal business hours,as often as deemed necessary,in order to audit,examine,or make excerpts or transcripts of all relevant data.Any deficiencies noted in audit reports must be fully cleared by the Developer within thirty(30)days after receipt by the Developer. Failure by the 5 Developer to comply with the above requirements will constitute a violation of this Agreement and may result in the withholding of future payments.Specifically,all rights and remedies regarding performance reviews as set forth in 24 CFR 570.900—570.913 shall be available to the City and to HUD or their designees. C. Reporting and Payment Procedures 1, Payment Procedures In consideration of the work performed hereunder,the City will pay the Developer with CDBG funds available under this Agreement for eligible costs,consistent with the project budget contained herein(see Exhibit A),and based on requests submitted by the Developer on forms provided by the City.Such requests shall be accompanied by the appropriate receipts,invoices, canceled checks,and/or other documentation required by the City.The Developer may not request the disbursement of CDBG funds under this Agreement until the funds are needed for the payment of eligible CDBG costs.The amount of each request must be limited to the amount needed for such costs at the time the request is submitted to the City.Advance disbursements of CDBG funds are not permitted under this Agreement. The presentation of requests for the disbursement of CDBG funds on the part of the Developer shall constitute a warranty and representation by the Developer to the City that the amounts requested are elements of the project budget contained herein;that all such amounts are required for the payment of eligible costs that were actually incurred by the Developer;and that the Developer will use the amounts requested only for eligible purposes under this Agreement.Prior to any disbursement of CDBG funds by the City,it reserves the right to perform an independent review of any and all documentation and/or inspect the project site(s)to independently determine that such disbursement is justified. If the City is dissatisfied with the documentation submitted,or the status of the work performed hereunder,it may require the Developer to submit further documentation or perform additional work before it makes any further disbursements under this Agreement.The City reserves the right to reduce funds available under this Agreement for any costs incurred by the City on behalf of the Developer to complete the project to the City's satisfaction. Finally,the City shall not be required to make any disbursements of CDBG funds to the Developer it the City is not legally capable or permitted by law to make such disbursements. 2. Program Income Program income,as defined at 24 CFR 570.500(a),generated by activities carried out with CDBG funds made available under this Agreement,shall be remitted by the Developer to the City within 30 days of receipt by the Project Sponsor. 3. Indirect Costs If indirect administrative costs are charged,the Developer will develop an indirect cost allocation plan for determining the appropriate share of administrative costs and shall submit the plan to the City for approval prior to the City's payment of any such costs. 4. Performance Reports The Developer shall submit to the City performance reports for the duration of this Agreement.Said performance reports shall be in a form developed by the City and submitted according to the schedule prescribed by the City. 6 D. Procurement 1. Standards of Procurement The Developer shall be responsible for purchasing all goods and services necessary to complete the project identified herein.The Developer shall select all members of its development team,including contractors,subcontractors,suppliers,and those providing professional services,in accordance with the terms of this Agreement.Said goods and services do not need to be bid or procured competitively in accordance with OMB Cost Principles found at 2 CFR 200.The Developer shall,however,maintain records to demonstrate all costs are reasonable in accordance with Appendix A of 24 CFR 570"Guidelines and Objectives for Evaluating Project Costs and Financial Requirements IV." If the Developer does conduct competitive bidding,the following statement(s)shall be included the solicitation:"This contracting opportunity has been made possible,in part,by the City of Elgin,through its Community Development Department, with federal funds provided by the U.S.Department of Housing and Urban Development.Section 3 Businesses and Minority/Women-Owned Businesses are encouraged to bid on this project."If applicable,such statement shall be followed by the following:"Federal prevailing wage requirements apply to this contract." The Developer shall maintain an inventory record of any non-expendable personal property procured with grant funds.All program assets(unexpended program income,property, equipment,etc.)shall revert to the City upon termination of this Agreement in accordance with Section VIII.B.6.of this Agreement. 2. Travel The Developer shall obtain written approval from the City for any travel expenses charged to funds provided under this Agreement. 3. Relocation,Acquisition and Displacement The Developer agrees to comply with 24 CFR 570.606 and OMB's Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards relating to the acquisition and disposition of all real property utilizing grant funds and to any displacement of persons,businesses,non-profit organizations and farms occurring as a direct result of any acquisition of real property utilizing grant funds.The Developer further agrees to comply with any applicable ordinances,resolutions and/or policies concerning displacement of individuals from their residences. IX. PERSONNEL AND PARTICIPANT CONDITIONS A. Civil Rights 1. Compliance The Developer agrees to comply with all the requirements set forth in 24 CFR 570.600, including,but not limited to,compliance with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended,Section 109 of Title I of the Housing and Community Development Act of 1974,Executive Order 11063,and Executive Order 11246 as amended by Executive Order 12086.The Developer also agrees to comply with all applicable provisions of the Americans with Disabilities Act of 1990. 7 2. Nondiscrimination The Developer will not discriminate against any employee or applicant for employment because of race,color,creed,religion,ancestry,national origin,sex,disability or other handicap, age,marital status, or status with regard to public assistance. 3. Land Covenants This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L.88-352)and 24 CFR 570.With regard to the sale,lease,or other transfer of land acquired, cleared or improved with assistance provided under this Agreement,the Developer shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined,in the sale,lease or rental,or in the use or occupancy of such land,or in any improvements erected or to be erected thereon,providing that the City and the United States are beneficiaries of and entitled to enforce such covenants.The Developer,in undertaking its obligation to carry out the project assisted hereunder,agrees to take such measures as are necessary to enforce such covenant,and will not itself so discriminate. 4. Section 504 The Developer agrees to comply with any federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973,(29 U.S.C.706)which prohibits discrimination against the disabled in any federally assisted program.The City shall provide the Developer with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. B. Affirmative Action 1. Approved Plan The Developer agrees that it shall be committed to carrying out,pursuant to the City's specifications,an Affirmative Action Program in keeping with the principles as provided in Executive Order 11246 of September 24,1965,The City can provide affirmative action guidelines to the Developer to assist in the formulation of such a program. 2. W/MBE The Developer will use its best efforts to afford minority and women-owned business enterprises the maximum practicable opportunity to participate in the performance of this Agreement.As used in this Agreement,the term"Minority and female business enterprise" means a business at least fifty-one(51)percent owned and controlled by minority group members or women.For the purpose of this definition,"minority group members"are African- Americans,Spanish-speaking,Spanish surnamed or Spanish-heritage Americans,Asian- Americans,and American Indians.The Developer may rely on written representations by business enterprises in lieu of an independent investigation. 1 Access to Records The Developer shall furnish and cause each of its contractors and subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the City,HUD or its agent,or other authorized federal officials for purposes of investigation to ascertain compliance with the rules,regulations and provisions stated here. a 4. EEO/AA Statement The Developer will,in all solicitations or advertisement for employees placed by or on behalf of the Developer state that it is an Equal Opportunity or Affirmative Action employer. 5. Subcontract Provisions The Developer will include the provision of Section IX.A.(Civil Rights),and B. (Affirmative Action),of this Agreement in every subcontract or purchase order,specifically or by reference,so that such provisions will be binding upon each subcontractor or vendor. C. Employment and Contracting Provisions 1, Prohibited Activity The Developer is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities,sectarian or religious activities,lobbying, political patronage and nepotism activities. 2. Anti-Lobbying The Developer hereby certifies that: a. No federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment,or modification of any federal contract,grant,loan or cooperative agreement. b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Agreement,the Developer shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions. 3. OSHA Where employees are engaged in activities not covered under the Occupations Safety and Health Act of 1970,they shall not be required or permitted to work,be trained,or receive services in buildings or surroundings or under working conditions which are unsanitary, hazardous or dangerous to the participant's health or safety. 4. Right to Know Participants employed or trained for inherently dangerous occupations,i.e.,fire or police jobs,shall be assigned to work in accordance with reasonable safety practices. 9 S. Labor Standards The Developer agrees to comply with the requirements of the Secretary of Labor in accordance with Federal Labor Standards Provisions,the Davis-Bacon Act,as amended,the provisions of the Contract Work Hours and Safety Standards Act,the Copeland"Anti-Kickback" Act and all other applicable federal,state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement.The Developer understands that such requirements are not limited to the work for which funding under this Agreement is made available and agrees that all contractors engaged in contracts for construction,renovation or repair of any building or work funded under this Agreement,as well as work related in purpose,time and place to the work funded under this Agreement,shall comply with federal requirements pertaining to such contracts.The Developer shall cause,or require to be inserted,in all such contracts subject to such regulations,provisions meeting the requirements of this paragraph and shall maintain documentation which demonstrates compliance with hour and wage requirements.Such documentation shall be submitted to the City. 6. Section 3 The Developer shall comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968 which requires that,to the greatest extent feasible, employment and other economic opportunities generated by HUD financial assistance be directed to low-and very low-income persons,particularly those who are recipients of government assistance for housing,and to business concerns which provide economic opportunities to such persons. The Developer shall award contracts for work funded in whole or part under this Agreement to the lowest and/or best bidder in accordance with the provisions of Section 3, which allow qualifying business concerns to receive preference in the awarding of such contracts. The Developer may rely on written representations by business concerns in lieu of conducting independent investigations.The Developer agrees to include,monitor and enforce the following clause(referred to as the Section 3 Clause)in such contracts where the amount of assistance provided under this Agreement exceeds$100,000: SECTION 3 CLAUSE 1. The work to be performed under this Contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968,as amended, 12 U.S.C. 1701u (Section 3).The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3,shall,to the greatest extent feasible,be directed to low-and very low-income persons,particularly persons who are recipients of HUD assistance for housing. 2. The parties to this contract agree to comply with HUD's regulations in 24 CFR 135,which implement Section 3.As evidenced by their execution of this contract,the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. 3. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding,if any,a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause,and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice.The notice shall describe the Section 3 preference,shall set forth minimum number and job titles 10 subject to hire,availability of apprenticeship and training positions,the qualifications for each;and the name and location of the person(s)taking applications for each of the positions;and the anticipated date the work shall begin. 4. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR 135,and agrees to take appropriate action,as provided in an applicable provision of the subcontract in this Section 3 clause,upon a finding that the subcontractor is in violation of the regulations in 24 CFR 135.The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR 135. 5. The contractor will certify that any vacant employment positions,including training positions,that are filled(1)after the contractor is selected but before the contract is executed,and(2)with persons other than those to whom the regulations of 24 CFR 135 require employment opportunities to be directed,were not filled to circumvent the contractor's obligations under 24 CFR 135. 6. Noncompliance with HUD's regulations in 24 CFR 135 may result in sanctions, termination of this contract for default,and debarment or suspension from future HUD assisted contracts. 7. With respect to work performed in connection with Section 3 covered Indian housing assistance,Section 7(b)of the Indian Self-Determination and Education Assistance Act (25 U.S.C.450e)also applies to the work to be performed under this contract.Section 7(b)requires that to the greatest extent feasible(i)preference and opportunities for training and employment shall be given to Indians,and(ii)preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises.Parties to this contract that are subject to the provisions of Section 3 and Section 7(b)agree to comply with Section 3 to the maximum extent feasible,but not in derogation of compliance with Section 7(b). If the amount of HUD financial assistance provided under this and other Agreements with the City exceeds$200,000,the Developer has the responsibility to comply with Section 3 in its own operations,and ensure compliance in the operations of its contractors and subcontractors.This responsibility includes but may not necessarily be limited to measures listed at 24 CFR 135.32,"Responsibilities of the Recipient." D. Conduct 1. Assignability The Developer shall not assign or transfer any interest in this Agreement without the prior written consent of the City thereto,provided,however,that claims for money due or to become due to the Developer from the City under this Agreement may be assigned to a bank, trust company or other financial institution without such approval.Notice of any such assignment or transfer shall be furnished promptly to the City. 2. Hatch Act The Developer agrees that no funds provided,nor personnel employed,under this Agreement shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title VI of the United States Code. 3. Conflict of Interest The Developer agrees to abide by the provisions of 24 CFR 570.611 with respect to conflicts of interest.The Developer further agrees that,in the performance of this Agreement,no person having such a financial interest shall be employed or retained by the Developer.These conflict of interest provisions apply to any person who is an employee,agent,consultant,officer, or elected official or appointed official of the Developer or the City,or of any designated public agencies which are receiving funds under the CDBG program. 4. Subcontracts a. Approvals The Developer shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the written consent of the City prior to the execution of such subcontract. b. Monitoring The Developer will monitor all subcontracted services on a regular basis to assure compliance with the terms of this Agreement.Incidents of non-compliance shall be reported to the City and supported with documented evidence of follow-up actions taken to correct such areas of noncompliance. C. Content The Developer shall cause all of the provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. 5. Copyright If this Agreement results in any copyrightable materials,the City and/or grantor agency reserves the right to royalty-free,nonexclusive and irrevocable license to reproduce,publish or otherwise use and to authorize others to use the work for government purposes. 6. Religious Organization The Developer agrees that funds provided under this Agreement will not be utilized for religious activities,to promote religious interest,or for the benefit of a religious organization in accordance with federal regulations specified in 24 CFR 570.200(j). 7. Drug-Free Workplace The Developer shall comply with the Illinois Drug Free Workplace Act(30 ILCS 580/1,et seg.),and,if applicable,with the Federal Drug Free Workplace Act(41 U.S.C.Section 701,et se q.) 12 X. AFFORDABLE HOUSING PROVISIONS A. Lead-Based Paint The Developer agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.487/570.608 and 24 CFR Part 3S,Subpart B.Such regulations pertain to all CDBG-assisted housing and require that all owners,prospective owners,and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead- based paint.Such notification shall point out the hazards of lead-based paint and explain the symptoms,treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven.The notice should also point out that if lead-based paint is found on the property, abatement measures may be undertaken.The regulations further require that,depending on the amount of Federal funds applied to a property,paint testing,risk assessment,treatment and/or abatement may be conducted. B. Accessibility The Developer shall work with any household that includes a person with disabilities to provide accessibility modifications required under the policy of reasonable accommodations and reasonable modifications.All such modifications shall be considered to be eligible CDBG costs under this agreement. C Homeowners All homeowners assisted thru this agreement shall be eligible in accordance with the provisions of this section. 1. Eligible Homeowners Eligible homeowners must be determined to be income-eligible in compliance with the limit checked below. Moderate Income—less than 80%of Area Median Income ❑ Low Income—less than 50%of Area Median Income 2. Income Certification and Documentation Every homeowner shall be determined to be income eligible using the following form of income determination,according to the requirements listed at 24 CFR 570.3: ❑ Section 8 Part 5 Method ® IRS 1040A Method ❑ Census Long Form Method XI. ENVIRONMENTAL CONDITIONS The Developer shall cooperate with the City in its responsibilities pursuant to HUD's environmental review procedures,24 CFR 58,as amended,and shall permit the City or its designees to conduct site inspections and appropriate tests,examine applicable documents,and undertake such other activities as the City deems appropriate in order to fulfill its responsibilities in the implementation of the National Environmental Policy Act of 13 1969 and related acts.The City shall not make any payments contemplated under this Agreement until the environmental review process has been completed by the City in accordance with the 24 CFR 58,nor may any costs be incurred by the Developer until completion of the Environmental Review.The Developer will be notified by the City when costs may begin to be incurred through the issuance of a written Notice to Proceed. A. Air,Water&Environment The Developer agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. The Clean Air Act(42 U.S.C.,1857,et seg.); 2. The Federal Water Pollution Control Act as amended(33 U.S.C. 1251 et seq.)as amended; 3. Environmental Protection Agency(EPA)regulations pursuant to 40 CFR 50,as amended; 4. The National Environmental Policy Act of 1969;and S. HUD Environmental Review Procedures(24 CFR 58). B. Flood Disaster Protection To the extent applicable,the Developer agrees to comply with the requirements of the Flood Disaster Protection Act of 1973(42 U.S.C.4106)in regard to the sale,lease or other transfer of land acquired,cleared or improved under the terms of this Agreement. C. Lead-Based Paint The Developer agrees that any construction or rehabilitation of structures with assistance provided under this Agreement shall be subject to HUD lead-based paint regulations 24 CFR 35,et.al., dated September 15, 1999. D. Historic Preservation The Developer agrees to comply with the requirements set forth in the National Historic Preservation Act of 1966(16 U.S.C.470),as amended,and the procedures set forth in 36 CFR 800 et se insofar as they apply to the performance of this Agreement. X11 AGREEMENT IN MULTIPLE COUNTERPARTS The parties hereto agree that this Agreement may be executed in one or more counterparts,each of which shall,for all purposes,be deemed an original and all of such counterparts,taken together,shall constitute one and the same Agreement. 14 IN WITNESS WHEREOF,the parties have executed this Agreement as of the date first written above. For the City of Elgin: ignature Richard G.Kozal,City Manager Name and Title(Printed) Kimberly A wis,City Clerk Date:June 28,2017 For the Developer. Signature Michael Spillane, President _ Name and Title(Print d) ^� -- (�"'/",)Date If ---- - -- 15 CITY OF ELGIN COMMUNITY DEVELOPMENT PROGRAM Exhibit A: Project Description,Tasks, Schedule, and Budget Proiect Description The Developer,in collaboration and coordination with the City,shall acquire the necessary real estate, construct or rehabilitate two(2)single-family dwelling units with detached two-car garages on said real estate,and market/sell the improved real estate to two(2)income-eligible households to serve as their principal residences, per development plans on file with the City(herein called the"Project").The Project will be located on the properties commonly known as 209 Franklin Boulevard,Elgin,Illinois 60120,P.I.N.06-13-105-005,and 277-279 North Spring Steet,Elgin,Illinois 60120,P.I.N.06-13-105-001,which the City will convey under a separate agreement,and 273 North Spring Street,Elgin,Illinois 60120,P.I.N.06-13-105-002,which the Developer will acquire.Said Project shall be partially financed with CDBG funds provided herein and the Developer agrees to perform and/or cause to be performed all tasks described herein in accordance with the schedule contained herein. Tasks The Developer shall be responsible for all tasks required to complete the Project described herein, including,but not limited to the following: 1. Acquisition of real estate necessary to complete the Project described herein; 2. Preparation of the necessary plans and specifications for the construction/rehabilitation with the input and approval of the City,especially as it relates to matters involving interior and exterior design,accessibility modifications,and the incorporation of both"green"and"healthy homes" features where desirable and practicable; 3. Procurement of contractor services necessary to complete the rehabilitation or construction; 4. Supervision of work performed to ensure compliance with the provisions of this Agreement; 5. Inspection of work performed to ensure satisfactory completion of the Project; 6. Submission of copies of inspection reports,occupancy permits,and/or letters of compliance as evidence that the Project meets all applicable state and local requirements; 7. Marketing of the completed Project by,at a minimum,listing it in the multiple listing service and displaying accurate and current program brochures,posters,and/or other literature provided by the City at the project location;and 8. Keeping the Project in a well-maintained,clean,and attractive condition in order to attract the interest of prospective buyers. 277-279 North Spring Street and 209 Franklin Boulevard Proiect Schedule and Budget Proiect Schedule The Developer shall complete the project described herein according to the following schedule,which is subject to revision by and final approval of the City: Activity Timeframe to Complete Complete Architectural Plans July 31,2017 i Obtain Building Permit September 15,2017 _ Begin Construction_ October 1,2017 Complete Construction May 31,2018 I LPlace House on Market June 1,2018 16 Proiect Budpet Sources Amount ( City of Elgin CDBG Funds $18,037.11 City of Elgin Land Donation(Provided under a separate agreement.) $6,146.00 City of Elgin NSP funds(Provided under a separate agreement.) $42,7 Kane-Elgin HOME Funds(Provided under a separate agreement.) $252,000.00 Total Sources $318,964.00 Uses Amount Acquisition $6,146.00 Closing Costs $1,900.00 Survey $1,550.00 Architect&Engineering $2,250.00 Building Permits $2,600.10 Construction $281,715.00 Contingency $2,817.15 Developer Fee $14,085.75 , Carrying Costs I $3,900.00 Property Insurance $2,000.00 Total Uses $318,964.00 273 North Spring Street Proiect Schedule and Budget Project Schedule The Developer shall complete the project described herein according to the following schedule,which is subject to revision by and final approval of the City: Activity Timeframe to Complete Complete Architectural Plans July 15,2017 Obtain Building Permit August 15,2017 Begin Rehabilitation/Construction September 1,2017 — Complete Rehabilitation/Construction April 15,2018 Place House on Market May 1,2018 Project Budget Sources Amount I City of Elgin CDBG Funds $56,748.71 City of Elgin Land Donation(Provided under a separate agreement.) $3,781.00 Kane-Elgin HOME Funds(Provided under a separate agreement) $252,000.00 Total Sources $312,529.71 17 Uses Amount Acquisition $76,281.00 Closing Costs $2,600.00 Survey _ $1,550.00 Architect&Engineering $1,100.00 Building Permits $1,400.00 Construction $175,955.00 Contingency $1,759.55 Developer Fee $15,134.16 I Carrying Costs $3,900.00 Property Insurance $2,000.00 Relocation Costs $30,000.00 Lead Based inspections $850.00 Total Uses $312,529.71 ie