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HomeMy WebLinkAbout17-21 Resolution No. 17-21 RESOLUTION AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR TWO PART-TIME DOMESTIC VIOLENCE CASE MANAGERS (Interagency Agreement No. 215246) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, Debra Nawrocki, Chief Financial Officer, and Jeffrey Swoboda, Chief of Police, are hereby authorized and directed to execute an Interagency Agreement to accept a grant from the Illinois Criminal Justice Information Authority in the amount of$90,608 for two part-time domestic violence case managers, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that David J. Kaptain, Mayor, is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/David J. Kaptain David J. Kaptain, Mayor Presented: February 22, 2017 Adopted: February 22, 2017 Omnibus Vote: Yeas: 8 Nays: 0 Abstained: 1 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement 4215246 INTERAGENCY AGREEMENT Victims of Crime Act Victim Assistance Grant Program Federal Fiscal Year 2015 This interagency agreement is entered into by the Illinois Criminal Justice Information Authority, with its offices at 300 W. Adams, Suite 200, Chicago, Illinois 60606, hereinafter referred to as the "Authority", and, the City of Elgin on behalf of the Elgin Police Department, hereinafter referred to as the "Implementing Agency," with its principal offices at 150 Dexter Court, Elgin, Illinois 60120 -5527 for implementation of the law Enforcement & Prosecutor - Based Victim Assistance Services program. WHEREAS, Section 7(k) of the Illinois Criminal Justice Information Act (20 ILCS 3930/7(k)) establishes the Authority as the agency "to apply for, receive, establish priorities for, allocate, disburse and spend grants of funds that are made available... from the United States pursuant to the federal Crime Control Act of 1973, as amended, and similar federal legislation, and to enter into agreements with the United States government to further the purposes of this Act, or as may be required as a condition of obtaining federal funds;" and WHEREAS, pursuant to the Authority's rules entitled "Operating Procedures for the Administration of Federal Funds," (20 Illinois Administrative Code 1520 et seq.) the Authority awards federal funds received by the State of Illinois pursuant to the Victims of Crime Act and enters into interagency agreements with state agencies, units of local government, and not - for -profit organizations for the use of these federal funds; and WHEREAS, pursuant to the Victims of Crime Act, the Authority has been designated as the State agency responsible for administering this program; and WHEREAS, the Authority designated the Implementing Agency to receive funds for the purpose of implementing a program to address one of the named areas. NOW, THEREFORE, BE IT AGREED by and between the Illinois Criminal Justice Information Authority and the Implementing Agency as follows: SECTION 1. DEFINITIONS "Program ": means a planned, integrated approach to an identified problem which is characterized by clear goals, measurable objectives, the implementation of strategies to achieve those objectives and a mechanism for assessing the effectiveness of those strategies. SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED The period of performance of this agreement shall be from September 1, 2016 through August 31, 2017. Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit B, incurred during the period of performance, and the Implementing Agency performed in accordance with the terms and conditions of this agreement. The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement. SECTION 3. COMMENCEMENT OF PERFORMANCE If performance has not commenced within 60 days of the original starting date of this agreement, the Implementing ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 Agency agrees to report by letter to the Authority the steps taken to initiate the program, the reasons for the delay, and the expected starting date. If the program is not operational within 90 days of the starting date of this agreement, the Implementing Agency agrees to submit a second letter to the Authority explaining the implementation delay. The Authority may at its discretion either cancel this agreement or extend the implementation date of the program past the 90 -day period. If the program is interrupted for more than 30 days after commencement, due to loss of staff or any other reason, the Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps being taken to resume operation of the program. The Authority may, at its discretion, reduce the amount of federal funds awarded and/or terminate this agreement if the program is interrupted for more than 90 days. If this agreement is terminated due to this section, the Authority will only pay for those services rendered as of the date service delivery ceased. Any funds advanced to the Implementing Agency and not expended as of that date shall be repaid to the Authority upon notification by the Authority. SECTION 4. PAYMENT The maximum amount of federal funds under this agreement is $90,608.00 and is dependent on the expenditure of matching funds as described in this agreement and Exhibit B, and the performance of the Implementing Agency in accordance with the terms and conditions of this agreement. The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the program described in Exhibit A. Upon receipt of the fiscal and progress reports described in this agreement, quarterly payments will be made to the Implementing Agency. No payment will be made until all outstanding reports are received by the Authority, including outstanding reports from previously funded Authority programs. In addition, due to the unique requirements of the program being funded, the Implementing Agency may request that an advance payment be made during any quarter and must include supporting documentation with the request. Requests for advance payment are subject to review and approval. No payment will be made to an Implementing Agency unless and until the Implementing Agency is in full compliance with applicable state and federal laws and the terms and conditions of this agreement. The Implementing Agency must provide for the deposit of program funds, including federal and matching funds, into a bank account in the name of the Implementing Agency, either depositing such funds into an account separate from any of its other bank accounts or treating such funds as a separate line item per its budget and audited financial statements. Federal funds shall be immediately deposited into such bank account. SECTION 5. MATCH The Implementing Agency certifies that it (a) meets the requirements of this agreement and (b) has at least 20 percent of its support (including in -kind contributions) from sources other than federal funds for the program described in Exhibit A. Therefore one dollar in cash or in -kind match is required for each four dollars of federal funding received. Failure of the Implementing Agency to apply non - federal financial support to the program described in Exhibit A in the amount of at least 20 percent of such program's costs, shall result in a proportionate reduction in the amount of federal funds awarded under this agreement and may result in the return of funds already awarded. To meet this matching funds requirement, the Implementing Agency shall apply non - federal financial support to the program, as described in Exhibit B. SECTION 6. SUPPLANTING ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 The Implementing Agency certifies that grant funds made available under this agreement will not be used to supplant/replace State, local, or other funds that would otherwise be made available to the Implementing Agency for purposes related to this program. The Implementing Agency certifies that grant funds made available under this agreement will be used to supplement/increase existing funds for such purposes. SECTION 7. FUNDING ELIGIBILITY REQUIREMENTS Implementing Agency certifies that it, and its subcontractors, shall use VOCA and match funds for only allowable service, activity and administrative costs, as described in the Victims of Crime Act Crime Victim Assistance Program Final Rule, 28 C.F.R. Part 94, Sub - Recipient Allowable/Unallowable Costs. The Implementing Agency certifies that only those costs related to the delivery of direct services to victims of crime shall be paid pursuant to this agreement, in accordance with Exhibit B. In administering the program described in Exhibit A the Implementing Agency agrees that it: (a) Is a nonprofit organization or public agency that provides services to victims of crime; (b) Has a record of providing effective service to victims of crime and at least 20 percent of its financial support (including in -kind contributions) is from non - federal sources; or, if it has not yet demonstrated a record of providing services, it can demonstrate that 25 -50 percent of its financial support comes from non - federal sources; (c) Utilizes volunteers; (d) Promotes coordinated public and private efforts within the community served to aid crime victims; (e) Assists victims in seeking available crime victim compensation benefits; (t) Maintains statutorily required civil rights statistics on victims served by , national origin, sex, age, and disability, where such statistics are voluntarily provided by those receiving assistance, and permits reasonable access to its books, documents, papers, and records to determine whether the Implementing Agency is complying with applicable civil rights laws; this requirement is waived when the Implementing Agency is providing a service, such as telephone counseling, where soliciting the information may be inappropriate or offensive to the crime victim; (g) Provides services to victims of federal crimes on the same basis as victims of State and local crimes; (h) Provides services to crime victims, at no charge, through the program described in Exhibit A; and (i) Maintains confidentiality of client - counselor information, as required by State and federal law. Implementing Agency certifies that it, and its subcontractors, shall not use VOCA or match funds to pay for presentations given by VOCA or match funded personnel, unless the following conditions are adhered to. These presentations should serve as a means of reaching the project's target population either through outreach to individual crime victims or through agencies that typically have contact with the target population. • VOCA or match funded staff time, not to exceed an average of hours per month, may be used to provide public presentations to community groups and schools provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. • VOCA or match funded staff time, not to exceed an average of 10 hours per month, may be used to provide public presentations to criminal justice personnel and medical service providers provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. The Implementing Agency certifies that it, and its subcontractors, will comply the conditions of the Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2),42 U.S.C. 10603(a)(2) and (b)(1) and (2). SECTION 8. PROGRAM DESCRIPTION, BUDGET, EXHIBITS AND AMENDMENTS ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 3 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms and conditions of this agreement, the program described in the Program Description attached and incorporated as Exhibit A and the Budget attached and incorporated as Exhibit B. The documents appended are made a part of this agreement, as exhibits and amendments as the case may be. Any amendment to this agreement must be signed by the parties to be effective. The Implementing Agency shall perform the services subject to this agreement in accordance with all terms, conditions, and provisions set forth in such exhibits and amendments. SECTION 9. OBLIGATIONAL LIMITATION — AVAILABLITY OF APPROPRIATION This agreement is contingent upon and subject to the availability of funds. The Authority, at its sole option, may terminate or suspend this agreement, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20 -60), (2) the Governor decreases the Authority's funding by reserving some or all of the Authority's appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly; or (3) the Authority determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Implementing Entity will be notified in writing of the failure of appropriation or of a reduction or decrease. SECTION 10. FINANCIAL CAPABILITY The Authority may, in its discretion, require the Implementing Agency to provide documentation on its financial capability. This may include, but is not limited to, copies of the Implementing Agency's annual report, credit reports, delinquency status of Federal debt, and assurances on the adequacy of the Implementing Agency's accounting system and operations. The Implementing Agency must comply with federal and state financial management standards. SECTION 11. REPORTING AND EVALUATION REQUIREMENTS Unless another reporting schedule has been required or approved by the Authority, the Implementing Agency agrees to submit the following minimum data to the Authority on a quarterly basis, with quarters beginning at the start of the calendar year, within 15 days following the quarter covered by the report: a) Victim Statistics: Total number of victims and significant others served by program, type of crime, type of services provided, race, sex, age, national origin and disability, where such information is voluntarily furnished by those receiving services; and b) Staff Information: Number of hours and types of service contributed during the reporting period by paid and volunteer staff. The Implementing Agency agrees to submit the following information as required by the Authority: a) Changes that have been made in the program since receiving the federal funds that will benefit victims of crime; b) A short description of how the program has coordinated its activities with other service providers in the community; C) A short description of how the program has assisted crime victims in seeking available crime victim compensation benefits; d) Victim statistics, including the total number of victims served by criminal justice status (i.e. reporting/non- reporting, prosecution/non- prosecution); ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 C) Staff information, including the number of hours of training received by volunteers and paid staff; f) Program information and activities, including the number of hours of training presented, number of hours of public information and education programs presented; and g) Number of referrals to /from other agencies. Unless another reporting schedule has been required or approved by the Authority, the Implementing Agency is also required to submit quarterly fiscal reports and to file year -end program financial status reports. The Executive Director of the Authority will determine the content and form of these reports. The Implementing Agency agrees to report any additional information required by the Executive Director of the Authority. SECTION 12. MAINTENANCE AND INSPECTION OF RECORDS The Implementing Agency agrees to maintain records which document activity reported to the Authority pursuant to this agreement. Such records shall be accessible to the Authority for monitoring purposes no more than 10 days following a request that such records be produced by the Implementing Agency. Inability of the Implementing Agency to produce such records or failure to produce such records shall be cause for suspension or termination of this agreement. The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the expiration date of this agreement, or 3 years after closure of Implementing Agency's most recent audit report, whichever is later. The Implementing Agency shall maintain, for this 3 -year period, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds passing in conjunction with this agreement; the agreement and all records, books, paper, and documents related to the agreement shall be available for review and audit by the Auditor General, federal awarding agency personnel or its representatives, the Office of Chief Financial Officer or its representatives, the Authority, or any person duly authorized by the Authority; and the Implementing Agency agrees to cooperate fully with any audit conducted by the Auditor General, the federal awarding agency, the Authority or any person duly authorized by the Authority, and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books, records, and supporting documentation are not available to support their purported disbursement. If any litigation, claim, negotiation, audit, review or other action involving the records has been started before the expiration of the 3 -year period, the records must be retained until the completion of the action and resolution of all issues that arise from it or until the end of the regular 3 -year period, whichever is later. The Implementing Agency authorizes the Authority and Office for Victims of Crime (OVC) and /or the Office of the Chief Financial Officer (OCFO), and its representatives, access to and the right to examine all records, books, paper or documents related to this agreement. SECTION 13. CLOSEOUT REQUIREMENTS Within 30 days of the expiration date of this agreement or any approved extension thereof the following documents must be submitted by the Implementing Agency to the Authority: (a) final financial status report; (b) final progress reports; (c) property inventory report; (d) any refund of unexpended funds and (e) other documents required by the Authority. SECTION 14. INSPECTION AND AUDIT If required by revised Office of Management and Budget Circular A -133 "Audits of States, Local Governments, and Non -Profit Organizations," the Implementing Agency agrees to provide for an independent audit of its activities. Audits shall be made annually, unless A -133 allows the Implementing Agency to undergo biennial audits. Audits ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 shall be made in accordance with the Generally Accepted Government Auditing Standards (GAGAS), General Accounting Standards for Audit of Governmental Organizations, Programs, Activities and Functions, the Guidelines for Financial and Compliance Audits of Federally Assisted Programs, any compliance supplements approved by the Office of Management and Budget, and generally accepted auditing standards established by the American Institute of Certified Public Accountants. Copies of all audits must be submitted to the Authority no later than 9 months after the close of the Implementing Agency's audit period. Further, Implementing Agency understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and any other audits of Office of Justice Programs (OJP) grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. Known or suspected violations of any law encountered during audits, including fraud, theft, embezzlement, forgery, or other serious irregularities, must be immediately communicated to the Authority and appropriate federal, State, and local law enforcement officials. The Implementing Agency agrees to develop and maintain a record - keeping system to document all agreement related activities and expenditures. These records will act as the original source material for compilation of the data required in this agreement and all other program activity. The Authority , Illinois Auditor General and the Illinois Attorney General shall have access for purposes of monitoring, audit and examination to all relevant books, documents, papers, and records of the Implementing Agency, and to relevant books, documents, papers, and records of subcontractors. In addition, the Office of Victim of Crime and the Office of the Chief Financial Officer or their representatives shall have access to and right to examine all relevant books, documents, papers, and records of the Implementing Agency, and to relevant books, documents, papers and records of subcontractors. The Implementing Agency understands and agrees that the Authority or OJP may withhold award funds, or may impose other related requirements, if the Implementing Agency does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews. SECTION 15. PROCUREMENT REQUIREMENTS, REQUESTS FOR PROPOSALS All procurement transactions shall be conducted by the Implementing Agency in a manner to provide, to the maximum extent practical, open and free competition. The Implementing Agency must use procurement procedures that minimally adhere to all applicable laws, executive orders and federal guidelines. The Implementing Agency shall also adhere, and assure that its contractors and subcontractors adhere, to all applicable certification and disclosure requirements of the Illinois Procurement Code. The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable federal guidelines, and the following requirements. If the Implementing Agency's established procurement process is less competitive than the following requirements, the following more competitive requirements must be adhered to in lieu of the Implementing Agency's procurement process. • For procurements of $100,000 or less, the Implementing Agency must solicit quotes or bids from at least three sources. • For procurements over $100,000, the Implementing Agency must formally advertise the proposed procurement through an Invitation for Bids (IFB), or a Request for Proposals (RFP) process. All procurements over $100,000, that involve the use of federal or matching funds, must be submitted by the Implementing Agency to the Authority for review and written approval prior to their issuance. In addition, the Authority reserves the right to request that any RFP or IFB, regardless of its dollar amount, be submitted to the ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 Authority for review and approval prior to its issuance. In addition, the Implementing Agency shall notify and submit for approval to the Authority any other relevant procurement documents including but not limited to Request For Information (RFI). As required by the Authority, the Implementing Agency shall submit documentation regarding its procurement procedures and grant- funded purchases for Authority review and approval, to assure adherence to applicable federal guidelines. SECTION 16. SUBCONTRACTING The use of subcontractors for any work or professional services that involves the use of federal or matching funds is subject to Authority approval. Any work or professional services subcontracted for shall be specified by written contract and subject to all terms and conditions contained in this agreement. If the use of subcontractors is approved by the Authority, the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated. The Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and conditions of this agreement. The Authority shall not be responsible for the performance, acts or omissions of any subcontractor. Subcontracts over $100,000 that are funded with federal or matching funds must be submitted by the Implementing Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency. In addition, the Authority reserves the right to require that any subcontract funded with federal or matching funds, regardless of its dollar amount, be submitted to the Authority for review and approval prior to its effective date and execution by the Implementing Agency. As required by the Authority, the Implementing Agency shall submit documentation regarding contracts to be funded with federal or matching funds for Authority review and approval, to assure adherence to applicable federal guidelines. Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to assure performance under this agreement. SECTION 17. ASSIGNMENT The Implementing Agency shall make no assignment or transfer of this agreement, any subcontracts under this agreement or of any of the monies due hereunder without prior written approval of the Authority. In the event that the Authority approves such an assignment or transfer, the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing Agency is bound and obligated. SECTION 18. INDEPENDENT CONTRACTOR The Implementing Agency, in the performance of this agreement, shall act as an independent contractor and not as an agent or employee of the Authority. The Authority shall not be responsible for the performance, acts or omissions of the Implementing Agency. The Implementing Agency shall be liable, and agrees to be liable for, and shall indemnify, defend and hold the Authority harmless for all claims, suits, judgments and damages arising from the performance of this agreement, to the extent permitted by law. SECTION 19. MANAGEMENT AND DISPOSITION OF EQUIPMENT AND COMMODITIES Equipment and commodities acquired by the Implementing Agency with agreement funds shall be used for purposes ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 7 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 of the program described in Exhibit A only. The Implementing Agency shall retain the equipment and commodities acquired with agreement funds as long as they serve to accomplish program purposes, whether or not the program continues to be supported by federal funds. If the equipment or commodities originally purchased for the program are no longer capable of fulfilling the needs of the program and must be traded in or replaced or there is no longer a need for the equipment or commodities, the Implementing Agency shall request instructions from the Authority. The Authority may deny equipment and commodities costs or require that the Implementing Agency relinquish already purchased equipment and commodities to the Authority, if the Implementing Agency fails to employ an adequate property management system, governing the use, protection and management of such property. The Implementing Agency is responsible for replacing or repairing equipment and commodities that are willfully or negligently lost, stolen, damaged or destroyed. The Implementing Agency shall provide equivalent insurance coverage for equipment and commodities acquired with agreement funds as provided for other equipment and commodities owned by the Implementing Agency. Any loss, damage or theft of equipment and commodities shall be investigated and fully documented, and immediately reported to the Authority. If, for an item of equipment described in Exhibit B to be funded with either federal or matching funds, the Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement, the Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment. The Authority may, in its discretion: A. Reduce the amount of federal funding; B. Cancel this agreement; C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such equipment to other allowable, Authority approved costs; or D. Extend the period to purchase this equipment past the 90 -day period. Equipment purchased using federal or matching funds shall be year 2000 compliant and shall be able to process all time/date data after December 31, 1999. SECTION 20. CONFLICTS OF INTEREST The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code (30 II-CS 500) prohibiting conflicts of interest, and all applicable terns, conditions and provisions of the code are made a part of this agreement the same as though they were incorporated and included herein. No employee, officer or agent of the Implementing Agency shall participate in the selection, or in the award or administration of a contract supported by federal funds if a conflict of interest, real or apparent, would be involved. The Implementing Agency shall establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others. SECTION 21. IMPLEMENTING AGENCY COMPLIANCE The Implementing Agency agrees to comply with all applicable laws, regulations, and guidelines of the State of Illinois, the Federal Government and the Authority in the performance of this agreement, including but not limited to: The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part 200 Uniform Requirements "). The Victims of Crime Act; Office of Justice Programs, Office for Victims of Crime, Victims of Crime Act Victim Assistance Grant Final Program Guidelines (62 FR 19607, April 22, 1997); the Department of Justice ILLINOIS CRLWNALJUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 8 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 Grants Financial Guide as posted on the OJP website; and the Office of Justice Programs' Financial Guide (current edition). Office of Management and Budget Circulars A -21, A -87, A -102, A -110, A -122, and A -133, Executive Order 12372; Illinois Grant Funds Recovery Act (30 ILCS 705); Illinois Procurement Code (30 ILCS 500); State Comptroller Act (15 ILLS 405); Authority Federal Grant Financial Guidelines; and the rules of the Authority (20 III. Adm. Code 1520 et seq.). Provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 38, Equal Treatment for Faith -Based Organizations; Part 42, Non- Discrimination/Equal Employment Opportunity Policies and Procedures; Part 46, Protection of Human Subjects; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 66, Uniform administrative requirements for grants and cooperative agreements to State and local governments; Part 67, Governmentwide Debarment and Suspension (Nonprocurement); and Part 69, New Restrictions on Lobbying; Part 70, Uniform administrative requirements for grants and agreements (including subawards) with institutions of higher education, hospitals and other non - profit organizations; Part 83, Government - wide requirements for drug -free workplace (Grants). Section 8136 of the Department of Defense Appropriations Act of 1988 (P.L. 100 -463, effective October 1, 1988). - National Environmental Policy Act of 1969,42 U.S.C. pars. 4321 et seq. National Historic Preservation Act of 1966, 16 U.S.C. pars. 470 et seq. Flood Disaster Protection Act of 1973, 42 U.S.C. pars 4001 et seq. Clean Air Act of 1970,42 U.S.C. pars. 7401 et seq. Clean Water Act, 33 U.S.C. pars. 1368 et seq.; Executive Order 11738; and EPA regulations (40 CFR Part 15). Federal Water Pollution Control Act of 1948, as amended, 33 U.S.C. pars. 1251 et seq. Safe Drinking Water Act of 1974, 42 U.S.C. pars. 300f et seq. Endangered Species Act of 1973, 16 U.S.C. pars. 1531 et seq. Wild and Scenic Rivers Act of 1968, as amended, 16 U.S.C. pars. 1271 et seq. Historical and Archeological Data Preservation Act of 1960, as amended, 16 U.S.C. pars. 469 et seq. Coastal Zone Management Act of 1972,16 U.S.C. pars. 1451 et seq. Coastal Barrier Resources of 1982, 16 U.S.C. pars. 3501 et seq. Indian Self Determination Act, 25 U.S.C. par. 450f. Intergovernmental Cooperation Act of 1968, 42 U.S.C. 4201 et seq. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. pars. 4601 et seq. Hatch Political Activity Act of 1940, as amended, 5 U.S.C. pars. 1501 et seq. Animal Welfare Act of 1970, 7 U.S.C. pars. 2131 et seq. - Demonstration Cities and Metropolitan Development Act of 1966, 42 U.S.C. pars. 3301 et seq. Federal Fair Labor Standards Act of 1938, as amended, 29 U.S.C. pars. 201 et seq. SECTION 22. NATIONAL ENVIRONMENTAL POLICY ACT AND RELATED LEGISLATION The Implementing Agency understands that all OJP awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C. section 4321 et seq.) and other related Federal laws (including the National Historic Preservation Act), if applicable. The Implementing Agency agrees to assist OJP in carrying out its responsibilities under NEPA and related laws, if the Implementing Agency plans to use VOCA funds (directly or through subaward or contract) to undertake any activity that triggers these requirements, such as renovation or construction. (See 28 C.F.R. Part 61, App. D.) The Implementing Agency also agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 9 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 The Implementing Agency acknowledges that this section applies to new activities whether or not they are being specifically funded with federal grant or matching funds, in connection with the program. As long as the new activity is being conducted by the Implementing Agency, or any subgrantee, subcontractor, or any third party, and the new activity needs to be undertaken in order to use the federal grant or matching funds in connection with the program, the terms of this section must be met. None of the following activities will be conducted, directly or indirectly, by the Implementing Agency, any its contractors or sub - contractors, or a related third party action: • New construction. • Any renovation or remodeling of a property either (a) listed or eligible for listing on the National Register of Historic Places or (b) located within a 100 -year flood plain. • A renovation that will either (a) result in a change in its basic prior use, or (b) significantly change its size. • Research and technology whose anticipated and future application could be expected to have an effect on the environment. • Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. For existing and continuing programs or activities that will be funded with federal grant or matching funds through the Authority, upon request by the Authority as directed by OVC, the Implementing Agency shall cooperate with OVC in any preparation by OVC of a national or program environmental assessment of that funded program or activity. SECTION 23. NATIONAL HISTORIC PRESERVATION ACT COMPLIANCE CERTIFICATION If the Implementing Agency is considering renovation work that would alter or otherwise improve the exterior or interior of a structure that will be used to accommodate the grant program, the Implementing Agency certifies it shall assist the Authority and the Office of Victims of Crime (OVC) in complying with the National Historic Preservation Act (NHPA). The Implementing Agency must establish and maintain records to determine if the structure is 50 years or older. If any portion of the structure is 50 years or older, the Implementing Agency shall contact the Authority. The Implementing Agency shall provide the Authority with any information needed to comply with NHPA. This may include assisting the Authority and OVC in consulting with the State Historic Preservation Office and amending the proposed renovation to avoid any potential adverse impact to an historic structure. The Implementing Agency cannot begin the proposed renovation of a structure 50 years or older until the Implementing Agency receives written approval from the Authority. The Implementing Agency acknowledges that this section applies to proposed renovation work whether or not it is being specifically funded with federal grant or matching funds. As long as the proposed renovation is being conducted by the Implementing Agency or any third party to accommodate the use of the federal grant or matching funds, the Implementing Agency must assist the Authority and OVC in complying with the NHPA. If the records established and maintained by the Implementing Agency clearly document that the structure is less than 50 years old, the Implementing Agency must submit these documents to the Authority to receive approval for the proposed renovation being exempt from the NHPA. SECTION 24. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 10 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 Pursuant to 28 CFR Part 42 (Nondiscrimination; Equal Employment Opportunity; Policies and Procedures), except those recipients specifically exempted by 28 CFR Part 42.302(c), if the Implementing Agency has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your organization must complete and submit Section A of the Certification Form. If Implementing Agency is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, the Implementing Agency has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form, and return it to the Authority. If the Implementing Agency is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in developing a Utilization Report, please consult the OCR's website at http: / /www.ojp.usdoj.gov /about /ocr /ecop.htm. In addition, the Implementing Agency has to complete Section C of the Certification Form and return it to the Authority. The Implementing Agency acknowledges that failure to submit an acceptable EEO Plan, if required by this section, is a violation of this agreement and may result in suspension or termination of funding, until such time the Implementing Agency is in compliance. SECTION 25. NONDISCRIMINATION The Implementing Agency certifies that no person shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in connection with any activity funded under this agreement on the basis of actual or perceived race, color, age, religion, national origin, disability, or sex. The Implementing Agency agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human Rights Act. (775 II.CS 5). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI of the Civil Rights Act of 1964 and the Safe Streets Act, the Implementing Agency is required to take reasonable steps to ensure that LEP persons have meaningful access to programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. Faith -Based and Community Organizations that statutorily qualify as eligible applicants under OJP programs are invited and encouraged to apply for assistance awards and will be considered for awards on the same basis as any other eligible applicants and, if they receive assistance awards, will be treated on an equal basis with all other grantees in the administration of such awards. No eligible applicant will be discriminated against on the basis of its religious character or affiliation, religious name, or the religious composition of its board of directors or persons working in the organization. The Implementing Agency assures compliance with the following laws, and all associated rules and regulations: - Non - Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C.3789d(c); - Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d; - Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons (Federal Register, June 18, 2002, ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 11 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 Volume 67, Number 117, Page 4145541472); and Executive Order 13166 Limited English Proficiency Resource Document: Tips and Tools from the Field; Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; The Americans with Disabilities Act, 42 U.S.C. 12132 et seq.; Title IX of the Education Amendments of 1972, 20 U.S.C. 1681; The Age Discrimination Act of 1975,42 U.S.C. 6102; The Department of Justice Non - Discrimination Regulations, 28 CFR Part 42, subparts C, D, E, G; and I The Department of Justice regulations on disability discrimination, 28 CFR Part 35; The Department of Justice regulations on sex discrimination in education programs, 28 C.F.R. 54; The Illinois Human Rights Act, 775 ILCS 5; The Public Works Employment Discrimination Act, 775 ILCS 10; The Illinois Environmental Barriers Act, 410 ILCS 25. The Equal Treatment for Faith -Based Organizations, 28 C.F.R. Part 38. All applicable provisions, rules and regulations of these Acts are made a part of this agreement by reference as though set forth fully herein. In the event that a Federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, age, religion, national origin, disability, or sex against the Implementing Agency, or any subgrantee or contractor of the Implementing Agency, the Implementing Agency will forward a copy of the finding to the Authority. The Authority will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. SECTION 26. CONFIDENTIALITY OF INFORMATION The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with this program and all applicable federal guidelines and legislation. Such information shall be immune from legal process and shall not, without the consent of the person furnishing the information, be admitted as evidence or used for any purpose in any action, suit or other judicial, legislative or administrative proceeding. SECTION 27. DEBARMENT AND A DRUG -FREE WORKPLACE CERTIFICATION As required by the Authority, the Implementing Agency shall complete and submit the Certification Regarding A Drug -Free Workplace and shall certify that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local government as a result of a violation of Section 33E -3 or 33E4 of the Criminal Code of 1961, as amended. SECTION 28. LOBBYING CERTIFICATION Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with covered federal transactions, which include the awarding, making, entering into, extension, continuation, renewal, amendment, or modification, of federal grants or contracts. No funds under this grant may be used, either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. If receiving more than $100,000 pursuant to this agreement, Implementing Agency agrees to provide a Certification ILLINOIS CRLMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 12 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 Regarding Lobbying to the Authority and, if applicable, a Disclosure of Lobbying Activities form. If a subcontractor will receive more than $100,000 in federal funds pursuant to this agreement, Implementing Agency will provide to the Authority a Certification Regarding Lobbying and, if applicable, a Disclosure of Lobbying Activities form signed by the subcontractor. The Implementing Agency must provide these certifications and disclosures as required by the Authority. SECTION 29. INTERNATIONAL ANTI- BOYCOTT CERTIFICATION The Implementing Agency certifies that neither it nor any substantially -owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979; or the regulations of the U.S. Department of Commerce promulgated under that Act. SECTION 30. DRUG FREE WORKPLACE CERTIFICATION If the Implementing Agency has 25 or more employees and is receiving $5,000 or more under this agreement, the Implementing Agency certifies that it provides, and will continue to provide, a drug free workplace in accordance with the Drug Free Workplace Act (30 ILCS 580). The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but not more than five (5) years. For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership, or other entity with twenty -five (25) or more employees at the time of issuing the grant, or a department, division, or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State. The contractor /grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terns of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation, and employee assistance program; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 201 G Federal and State Grants Unit 13 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 rehabilitation program by, any employee who is so convicted, as required by section 580/5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. SECTION 31. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends to solicit for employment any of the Authority's employees during any part of the award funding process or during the term of any interagency agreement awarded. SECTION 32. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES The Implementing Agency shall complete and keep on file, as appropriate, the Immigration and Naturalization Service Employment Eligibility Form (I -9). This form shall be used by the Implementing Agency to verify that persons employed by the Implementing Agency are eligible to work in the United States. SECTION 33. DISPOSITION REPORTING CERTIFICATION The Implementing Agency certifies that it is in compliance with the reporting provisions of the Criminal Identification Act (20 ILCS 2630), when applicable, and agrees to cooperate with the Authority and other parties in the implementation of the State's Criminal Records Improvement Plan, developed by the Authority pursuant to federal law. SECTION 34. CRIMINAL INTELLIGENCE SYSTEM OPERATING POLICIES CERTIFICATION If the program described in Exhibit A is subject to requirements of the Criminal Intelligence System Operating Policies, 28 CFR Part 23, the Implementing Agency certifies to the Authority that the program shall conform with the operating policies set forth in 28 CFR Part 23.20 and meets funding criteria set forth in 28 CFR Part 23.30. If the program is subject to these requirements, the Implementing Agency shall cooperate with specialized monitoring and auditing of the program as may be required by 28 CFR Part 23.40(a), and shall comply with operating policies required by 28 CFR Part 23.40(b). SECTION 35. COPYRIGHTS, PATENTS If this agreement results in a copyright, the Authority and the Office for Victims of Crime reserve a royalty -free nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for government purposes, the work or the copyright to any work developed under this agreement and any rights of copyright to which a grantee, subgrantee or a contractor purchases ownership with grant support. If this agreement results in the production of patentable items, patent rights, processes, or inventions, the Implementing Agency shall immediately notify the Authority. The Authority will provide the Implementing Agency with further instruction on whether protection on the item will be sought and how the rights in the item will be allocated and administered in order to protect the public interest, in accordance with federal guidelines. SECTION 36. STATEMENTS, PRESS RELEASES, ETC. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal money, the Implementing Agency shall clearly state (1) ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 14 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 the percentage of the total cost of the program or project which will be financed with federal money, and (2) the dollar amount of federal funds for the project or program. SECTION 37. PUBLICATIONS The Implementing Agency shall submit to the Authority for review, a draft of any publication that will be issued by the Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or matching funds, no later than 60 days prior to its printing. For publications over 20 pages, the Authority will submit comments to the Implementing Agency no later than 30 days after receipt of the draft. If more than one such publication is submitted, the Authority reserves the right to extend the 30 -day review period. For publications of 20 pages or less, the Authority will submit comments to the Implementing Agency no later than 10 working days after receipt of the draft. If more than one such publication is submitted, the Authority reserves the right to extend the 10 -day review period. The Authority reserves the right to require the resubmission of any publication for additional review and comment, prior to its printing. The Implementing Agency shall submit to the Authority, copies, the number of which will be specified by the Authority, of the final publication no later than 20 days prior to release of the final publication. Exceptions to the above publication requirements may be granted upon prior Authority approval Any such publication shall contain the following statement: "This project was supported by Grant #2015 -VA -GX -0049, awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice, through the Illinois Criminal Justice Information Authority. Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice, or the Illinois Criminal Justice Information Authority." Publications subject to these requirements include any planned, written, visual or sound materials, including but not limited to, brochures, booklets, videos, posters, radio and television announcements, training fliers, interim or final reports, and conference and presentation materials, that are substantively based on the project and prepared by the Implementing Agency. These requirements are inapplicable to press releases, newsletters and issue analyses. SECTION 38. FEDERAL TAXPAYER IDENTIFICATION NUMBER Under penalties of perjury, the Implementing Agency certifies that the name, correct taxpayer identification number, and listed below are correct: Name: City of Elgin Taxpayer Identification Number: 36- 6005862 Social Security Number or Employer Identification Number (If you are an individual, enter your name and SSN as it appears on your Social Security Card. Ifcompleting this ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORFCY Updated June 10, 2016 Federal and State Grants Unit 15 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 certification for a sole proprietorship, enter the owner's name followed by the name of the business and the owner's SSNor EX.. For all other entities, enter the name ofthe entity as used to applyfor the entity's EIN and the EIN.) Legal Status (check one): Individual Sole Proprietorship Partnership/Legal Corporation Corporation providing or billing medical and/or healthcare services X Government Estate or Trust Non -profit Corporation/ Non -Tax Exempt Nonresident Alien Tax Exempt Pharmacy/Funeral Home/Cemetery (Corp.) Corporation NOT providing or billing medical and or healthcare services Pharmacy (non - corporate) Non - profit Corporation/ Tax Exempt Other(Suecifv) (Implementing Agency marking non - profit corporation/ tax exempt shall supply the Authority with a copy of their affirmation letter showing their 501(c)(3) status.) SECTION 39. FEDERAL GRANT INFORMATION By signing this agreement, the Implementing Agency acknowledges that it has been informed of the following information regarding the federal funds received under this agreement: • Federal Awarding Agency: Office of Justice Programs, Office for Victims of Crime • Catalog of Federal Domestic Assistance (CFDA) Number and Title: 16.575 Crime Victims Assistance • Grant Award Name and Number: Crime Victim Assistance Grant Program (2015 -VA -GX -0049) • Grant Award Year: Federal Fiscal Year 2015 SECTION 40. TRANSPARENCY ACT COMPLIANCE The Implementing Agency and Program Agency agree to comply with any and all requirements of 2 C.F.R. §33.200 that are imposed on recipients of federal funds by the Federal Funding Accountability and Transparency Act of 2006. The Implementing Agency and Program Agency agree to comply with the following: a) To acquire and use a DUNS (Data Universal Numbering System) number. The DUNS number shall be procured from Dun and Bradstreet, Inc online at wwwAunandbradstreet.com or by calling 1- 866- 705 -5711. Implementing Agency's DUNS Number:_ 010224772 b) To maintain a current registration in the System for Award Management (SAM) database. The Implementing Agency must update or renew their SAM registration at least once per year to maintain an active status. Information about registration procedures can be accessed at www.sam.gov. The Implementing Agency's SAM registration is valid until: 07/01/2017 c) Shall provide the Authority with their Commercial And Government Entity (CAGE) Code. The CAGE Code ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 16 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 request process is incorporated into the CCR registration. Implementing Agency's CAGE Code:_5CHL9 d) The Implementing Agency and Program Agency further agree that all agreements entered into with subgrantees or contractors, shall require compliance by the subgrantee or contractor with the Federal Funding Accountability and Transparency Act of 2006 and all requirements of 2 C.F.R. §33.200 including obtaining a DUNS number and maintaining registration with SAM. The acquisition of a DUNS number and registration with SAM database is not required of subgrantees and contractors who are individuals. e) The Implementing Agency shall provide the Authority with completed "Addendums to Agreements" for all subgrantees and subcontractors. Copies of blank Addendums to the Agreement are available from your grant monitor. SECTION 41. RENEGOTIATION, MODIFICATION, OR AMENDMENT OF THE INTERAGENCY AGREEMENT No alteration, variation, modification, termination, addition to or waiver of any provisions of this agreement shall be valid or binding unless in writing, and signed by the parties. For purposes of modification of this agreement which do not involve increases or decreases in funding, the signature of one representative of the Implementing Agency is sufficient. The parties agree to renegotiate, modify, or amend this agreement to ensure continued consistency with federal and State laws, and regulations. SECTION 42. INTEGRATION This document and the exhibits, amendments, and items incorporated by reference constitute the entire agreement between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous agreements and understandings of the parties, oral or written, which are not fully expressed herein. No alleged covenant, representation, or condition not expressed in this agreement shall affect or be effective to interpret, change or restrict the express provisions of this agreement. SECTION 43. SEVERABILITY If any term or provision of this agreement is held invalid, unenforceable, voidable or void, that tern or provision shall not affect the other terms or provisions of this agreement which can be given effect without the invalid tern or provision. SECTION 44. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT The Executive Director of the Authority may suspend or terminate performance of this agreement, in whole or in part, when an Implementing Agency fails to comply with any State or federal law or regulation or with the terms or conditions of this agreement. The Authority may take one or more of the following actions: • Temporarily withhold cash payments pending correction of the deficiency by the Implementing Agency • Disallow all or part of the cost of the activity or action not in compliance • Wholly or partly suspend or terminate the current agreement • Withhold further awards to the Implementing Agency • Pursue other legal remedies, as applicable. If the Authority terminates an agreement, the Authority will notify the Implementing Agency in writing of its decision, specify the reason, afford the Implementing Agency a reasonable time to terminate project operations, and request the Implementing Agency seek support from other sources. An agreement that is terminated pursuant to this section will be ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 17 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 subject to the same requirements regarding audit, recwrdkeeping, and submission of reports as an agreement that runs for the duration of the period of performance. Any appeals will be conducted in accordance with the Authority's Operating Procedures for the Administration of Federal Funds (20 II. Adm. Code 1520.60). SECTION 45. FAILURE TO FILE IN A TIMELY FASHION. In order to preclude the possibility of lapsing of funding, the Authority is requiring the timely filing of all required reports. Reports shall include but are not limited to, quarterly fiscal reports, quarterly progress reports and all reports included in the closeout materials. The quarterly fiscal and progress reports are due not more than 15 days after the end of the quarter unless another reporting schedule has been required or approved by the Authority. The final date for submission for all of the closeout material reports is 30 days after the end of the grant period. Failure to meet the reporting dates established for the particular reports shall result in the "freezing" of all funds. The frozen funds shall not be limited to a particular grant that is delinquent, but all grant funds that the Implementing Agency has with the Authority shall be frozen. Funds will be released following the completion of all the reporting requirements. SECTION 46. COURT APPOINTED SPECIAL ADVOCATES The Implementing Agency shall, on agreements that fund Court Appointed Special Advocates (CASA), ensure and provide documentation (i.e. time and attendance records) that any and all funds are utilized "solely" to benefit victims of crime. Therefore, VOCA funds shall be used to pay for only, that portion of the coordinator's time, which is devoted to supervision, training, etc. of those volunteers who provide direct services to child victims of physical and sexual abuse, criminal neglect and or abandonment. SECTION 47. REPORTING GRANT IRREGULARITIES The Implementing Agency shall promptly notify the Authority through their Grant Monitor when an allegation is made, or the Implementing Agency otherwise receives information, reasonably tending to show the possible existence of any irregularities or illegal acts in the administration of grant funds. The Authority, per its agency policy, shall determine the reasonableness of the allegation of the irregularities or illegal action and determine the appropriate course of action. Possible actions would include conducting an internal audit or other investigation or contacting the proper authorities. Illegal acts and irregularities shall include but are not limited to such matters as conflicts of interest, falsification of records or reports both data, fiscal and programmatic, and the misappropriation of funds or other assets. The Implementing Agency shall inform any subgrantee or contractor of the Authority's grant funds that the subgrantee or contractor is similarly obligated to report irregularities and the Implementing Agency shall provide a copy of the Authority' s policy to any subgrantee or contractor. A copy of the Authority's policy is available on the web at htto: / /www.ic4ia.state.il.us /public /. Failure to report known irregularities can result in suspension of the Interagency Agreement or other remedial action. In addition, if the implementing agency's auditor or other staff becomes aware of any possible illegal acts or other irregularities prompt notice shall be given to the Implementing Agency's director. The Implementing Agency, in turn, shall promptly notify the Authority as described above of the possible illegal acts or irregularities. If the possible misconduct involves the Implementing Agency's director, the Implementing Agency staff member shall provide prompt notice directly to the Authority. In addition, the Authority, if in its judgment there is a reasonable allegation of irregularity or illegal act, shall inform the Office of Justice Program's Office of the Comptroller, the Department of Justice's Office of Professional Responsibility and the Office of Inspector General, and state and local law enforcement agencies or prosecuting authorities, as appropriate, of any known violations of the law within their respective area ofjurisdiction. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 18 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 The reporting of any irregularities, illegal acts and the proposed or actual corrective action shall be reported to the Authority at: Illinois Criminal Justice Information Authority Attn: Grant Monitor 300 W. Adams Suite 200 Chicago, IL 60606 Phone: 312- 793-8550 SECTION 48. REPORTING POTENTIAL FRAUD, WASTE OR SIMILAR MISCONDUCT, The Implementing Agency shall promptly refer to the Authority, via their assigned Grant Monitor, and the Department of Justice Office of Inspector General (OIG) any credible evidence that a principal, employee, agent, contractor, subcontractor, or subgrantee has either (1) submitted a false claim for grant funds in violation of the False Claims Act or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. Potential fraud, waste, abuse or misconduct shall be reported to the Authority by mail at: Illinois Criminal Justice Information Authority Attn: Grant Monitor 300 W. Adams Suite 200 Chicago, IL 60606 Phone: 312- 793-8550 Potential fraud, waste, abuse or misconduct shall be reported to OIG by mail or e-mail at: Office of the Inspector General U.S. Department of Justice Investigation Division 950 Pennsylvania Ave, N.W. Room 4706 Washington. D.C. 20530 E -mail: oig.hotline@usdoj.gov Phone: 1- 800 -869 -4499 Fax: (202) 616 -9881 More information is available from the DOI OIG website at www.usdoj.gov /oig. SECTION 49. USE OF FUNDS Implementing Agency certifies that it, and its subcontractors, shall use federal and match, if applicable, funds for only allowable services, activities and costs, as described in Exhibit A. The Implementing Agency certifies that only those costs listed in Exhibit B shall be paid pursuant to this agreement. Implementing Agency understands the payment of funds shall be withheld until such certifications are received by the Authority. SECTION 50. PROHIBITED CONTRACTOR ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 19 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 The Implementing Agency understands and agrees that no funds will be contracted or sub - awarded, either directly or indirectly, to or in support of the Association of Community Organization for Reform Now (ACORN) or its subsidiaries without the express prior approval of the Authority. SECTION 51. TEXT - MESSAGING WHILE DRIVING The Authority encourages the Implementing Agency to adopt and enforce policies banning employees of the Implementing Agency or Program Agency and contractors or subcontractors from text messaging while driving any vehicle during the course of performing work funded by this agreement, and to establish safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. SECTION 52. VICTIM COMPENSATION AWARENESS The Implementing Agency shall certify that victims are notified of the VOCA Victims Compensation program administered through the Office of the Illinois Attorney General. Notification is defined as simply advertising the Victim Compensation program through posters or brochures publicly displayed in the agency's office or by verbally making the victim aware of the program. This notification requirement does not apply to crisis services. The Implementing Agency shall detail their method of notification in the Program Narrative/ Exhibit A. SECTION 53. DUPLICATION OF FUNDING The Implementing Agency agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this VOCA award, and those award funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this VOCA award, the Implementing Agency will promptly notify, in writing, the Authority. SECTION 54. HIGH -RISK GRANTEES Implementing agency agrees to comply with any additional requirements that may be imposed during the grant performance period if the Authority determines that Implementing Agency is a high -risk grantee pursuant to 28 C.F.R. parts 66, 70. SECTION 55. CONFERENCES AND TRAINING MATERIALS The Implementing Agency agrees that any training or training materials developed under this award shall adhere to the OJP Training Guiding Principles for Grantees and Subgramees available at www.ojp.usdoj.gov/fundinWojptraininguidingprinciples.htm. The Implementing Agency agrees to comply with all applicable laws, regulations, policies and guidance (which includes specific cost limits, prior approval, and reporting requirements) governing the use of federal funds for expense related to conferences, meetings, trainings, or other events, including the provision of food and beverages at such events, and the cost of attendance. SECTION 56. RELIGIOUS AND MORAL BELIEFS OF STUDENTS The Implementing Agency understands and agrees that grant funds may not be used to discriminate or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds, or of the parents or legal guardians of such students. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 20 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 SECTION 57. COMPUTER NETWORK The Implementing Agency understands and agrees that no award funds shall be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchange of pornography. Nothing in this section limits the use of funds for any Federal, State, tribal, or local law enforcement agency of any other entity carrying out criminal investigations, prosecution, or adjudication activities. SECTION 58. PROVIDING SERVICES TO LIMITED ENGLISH PROFICIENCY INDIVIDUALS Implementing Agency will, in accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964 42 U.S.C. § 2000d, take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency. SECTION 59. DEMOGRAPHIC DATA Implementing Agency agrees to collect and maintain information on race, sex, national origin, age, and disability of victims receiving assistance through this agreement, where such information is voluntarily furnished by the victim. SECTION 60. TIME KEEPING The Implementing Agency shall, in furtherance of its performance of all aspects of the program description and budget as set forth in Exhibit A and Exhibit B, maintain time keeping records for all grant- funded personnel as follows: I. Personnel who spend 100% of their time on the program — within thirty (30) days of the execution of this agreement, the Implementing Agency must provide the Authority documentation explaining the Implementing Agency's time keeping procedures. The time keeping procedures must be approved by the Authority. 2. Personnel who spend less than 100% of their time on the program — the Implementing Agency will maintain timesheets for these employees. The timesheets must: Reflect an after - the -fact distribution of the actual activity of each employee (not budgeted time); Account for the total activity for which each employee is compensated; I Be prepared monthly and coincide with one or more pay periods; and I Be signed by the employee and approved by a supervisory official having firsthand knowledge of the work performed. Within thirty (30) days of the execution of this agreement, the Implementing Agency must provide the Authority with a copy of the timesheet that will be used by personnel who spend less than 100% of their time on the program. The timesheet must be approved by the Authority. Signed timesheets shall be made available for inspection during site visits, and upon request as part of the Authority's monitoring and oversight responsibilities. SECTION 61. GRANT FUNDS RECOVERY AND INVOLUNTARY WITHHOLDINGS This interagency agreement is subject to the Illinois Grant Funds Recovery Act (30 ILCS 705/1 et. seq). The Implementing Agency certifies that it, and its sub - grantees and sub - contractors, are not presently subject to a grant funds recovery action under the Illinois Grant Funds Recovery Act (30 ILCS 705 /1 et. seq) or an Involuntary Withholding by the State of Illinois or any other state. The Implementing Agency also certifies that a grant recovery action by any grantor, or an Involuntary Withholding action by the State of Illinois or any other state has not been initiated against it, or any of its sub - grantees and/or sub - contractors, within the past five (5) years. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORFFY Updated June 10, 2016 Federal and State Grants Unit 21 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 The Implementing Agency shall notify the Authority if it or any of its sub - grantees and/or sub - contractors is currently the subject of a grant funds recovery action, has been the party to a grant funds recovery action in the past five (5) years, is currently subject to an Involuntary Withholding by the State of Illinois or by any other state, or has been subject to an Involuntary Withholding by the State of Illinois or by any other state within the past five (5) years. The Authority may terminate this agreement, at the Authority's sole discretion, if the Implementing Agency or any of its sub - grantees and/or sub - contractors is a party to a grant funds recovery action, has been a party to a grant funds recovery action within the past five (5) years, becomes a party to a grant funds recovery action, is subject to an Involuntary Withholding, has been the subject of an Involuntary Withholding within the past five (5) years, or becomes the subject of an Involuntary Withholding. SECTION 62. CRIMINAL CONVICTIONS The Implementing Agency certifies that its own and its sub - grantees' and its sub - contractors' board members, executive officers, directors, administrators, supervisors, managers, and financial officers and anyone holding such a position of authority have not been convicted of theft, fraud, or any other crime involving dishonesty within the past ten (10) years. The Implementing Agency shall notify the Authority if any of its own or any of its sub - grantees' and/or its sub- contractors' board members, executive officers, directors, administrators, supervisors, managers, or financial officers or anyone holding such a position of authority have been convicted of theft, fraud, or any other crime involving dishonesty within the past ten (10) years or become convicted of theft, fraud, or any other crime involving dishonesty. The Authority may terminate this agreement, at the Authority's sole discretion, if the Implementing Agency's or any of its sub - grantees' and /or its sub - contractors' board members, executive officers, directors, administrators, supervisors, managers, or financial officers or anyone holding such a position of authority have been convicted of theft, fraud, or other crime of dishonesty within the past ten (10) years or become convicted of theft, fraud, or any crime involving dishonesty. SECTION 63. RESTRICTIONS AND CERTIFICATIONS REGARDING NON - DISCLOSURE AGREEMENTS AND RELATED MATTERS The Implementing Agency and any entity that receives a contract or subcontract with any funds under this award, may not require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the Implementing Agency a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the Authority, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by the Authority. ILLINOIS CRIMINAL JUSTICE INFORMATION ALITHORIIY Updated June 10, 2016 Federal and State Grants Unit 22 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 2. If the Implementing Agency makes subawards or contracts under this award -- a. it represents that — (1) it has determined that no other entity that the Implementing Agency's application proposes may or will receive award funds (whether through a subaward, contract, or subcontract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. SECTION 64. INDIRECT COSTS If the Implementing Agency is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise the Authority in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC). SECTION 65. NON - PROFIT ORGANIZATIONS The Implementing Agency agrees, if it is a non - profit organization, to make their financial statements available online (either on the Authority's, its own, or another publicly available website). OVC will consider sub - recipient organizations that have Federal 501(c)(3) tax status as in compliance with this requirement, with no further action needed, to the extent that such organization files IRS Form 990 or similar tax document (e.g., 990 -EZ), as several sources already provide searchable online databases of such financial statements. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORFFY Updated June 10, 2016 federal and State Grants Unit 23 City of Elgin on behalf of the Elgin Police Department Law Enforcement & Prosecutor -Based Victim Assistance Services Agreement #215246 SECTION 66. ACCEPTANCE & CERTIFICATION The terms of this interagency agreement are hereby accepted, executed, and where applicable, certified and acknowledged, by the proper officers and officials of the parties hereto: John Maki Date Executive Director Illinois Criminal Justice Information Authority 1, David Kaptain, Mayor, under oath, do hereby certify and acknowledge that: (1) all of the information in the grant agreement 215246 is true and correct to best of my knowledge, information and belief, (2) the grant funds shall be used only for the purposes described in the grant agreement 215246 and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. I^ 02 -22 -2017 avid Kaftain Date Mayor City of Elgin 1, Debra Nawrocki, Chief Financial Officer, under oath, do hereby certify and acknowledge that: (1) all of the information in the grant agreement 215246 is true and correct to best of my knowledge, information and belief, (2) the grant funds shall be used only for the purposes described in the grant agreement 215246 and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. 02 -22 -2017 Debra Nawrocki Date Chief Financial Officer City of Elgin 1, Jeffrey Swoboda, Chief of Police, under oath, do hereby certify and acknowledge that: (1) all of the information in the grant agreement 215246 is true and correct to best of my knowledge, information and belief, (2) the grant funds shall be used only for the purposes described in the grant agreement 215246 and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. 02 -22 -2017 Jeffrey Swoboda Date Chief of Police Elgin Police Department ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated June 10, 2016 Federal and State Grants Unit 24 COVER PAGE PROGRAM TITLE: Law Enforcement Prosecuter Based Victim Assistance Services AGREEMENT NUMBER: 215246 PREVIOUS AGREEMENT NUMBER(S): 215046, 214046, 213828, 213046, 212046, 211046, 210046, 209046, 208046, 206046, 204546, 204046, 202046 ESTIMATED START DATE: September 1, 2016 SOURCES OF PROGRAM FUNDING: Funds: $ 90,608 Matching Funds: $ 22,652 Over- Matchin Funds: $ Total: $ 113,260 IMPLEMENTING AGENCY'S NAME: Elgin, City of ADDRESS (This address must be the physical address that is registered with SAM and include nine digit zip code): 150 Dexter Court Elgin, IL 60120 -5527 IMPLEMENTING AGENCY'S AUTHORIZED OFFICIAL: David Kaptain TITLE: Mayor, City of Elgin FEDERAL EMPLOYER IDENTIFICATION NUMBER: 36- 6005862 IMPLEMENTING AGENCY'S DUNS NUMBER: 010224772 IMPLEMENTING AGENCY'S SAM REGISTRATION EXPIRATION DATE: July 01, 2017 IMPLEMENTING AGENCY'S CAGE CODE: 5CHL9 IMPLEMENTING AGENCY'S FINANCIAL OFFICER: Debbie Nawrocki TITLE: Chief Financial Officer TELEPHONE: (847) 931 -5624 PROGRAM AGENCY'S NAME: Mark n/a if anything is the same as the Implementing Agency. Elgin Police Department PROGRAM AGENCY'S MAILING ADDRESS (If the same as above mark "N /A "): 151 Douglas Avenune Elgin, Illinois 60120 -5503 PROGRAM AGENCY'S AUTHORIZED OFFICIAL: Jeffrey Swoboda TITLE: Chief of Police PROGRAM AGENCY'S DUNS NUMBER: 928349711 PROGRAM AGENCY'S SAM REGISTRATION EXPIRATION DATE: March 8, 2017 PROGRAM AGENCY'S CAGE CODE: 3ZLT3 FISCAL CONTACT PERSON: Lace Roberts AGENCY: Elgin Police Department TITLE. et Analyst TELEPHONE: (847) 289 -2685 FAX: 847 289 -2750 E -MAIL: roberts laceyPcityofelgin.org PROGRAM CONTACT PERSON: Jo Ann Stin le TITLE: Victim Assistance Coordinator TELEPHONE: (847 ) 289 -2686 FAX: (847 ) 289 -2642 E -MAIL: stingleyj@,cityofelgin.org IMPLEMENTING AGENCY'S LEGISLATIVE DISTRICT (This must be based on the nine digit zip code registered with SAM. The district can be located by using this link.): Congressional District: 8 State Senate District: 22 State Representative District: 43 PRIMARY AREA OF PERFORMANCE (This should be either the Program Agency's office or the location where a majority of the grant activity takes place. A street address does not need to be provided, but please list city, state and nine digit zip code.: Elgin, Illinois 60120 -5503 PRIMARY AREA OF PERFORMANCE'S LEGISLATIVE DISTRICT (This must be based on the nine digit zip code listed above. The district can be located by using this link.): Congressional District: 8 State Senate District: 22 State Representative District: 43 Question 1) Are more than 80% of the Program Agency's revenue from the federal government?: No Question 2) Are the Program Agency's federal revenue more than $25,000,000 ?: No Question 3) Are the Program Agency's top five compensated officers' compensation not available through the Securities and Exchange Commission or the Internal Revenue Service ?: If the answer to all of the three above questions is yes, then please list the five highest compensated officers and their compensation. NAME COMPENSATION Last Updated February 6, 2015 VICTIMS OF CRIME ACT EXHIBIT A: PROGRAM NARRATIVE Standard Non- InfoNet Reporting L Description of organization 1. Program Agency Name: Elgin Police Department Mailing Address: 151 Douglas Ave. Telephone number: (847) 289 -2500 2. Please provide the following information for your VOCA program service area (attachments are acceptable). A. List the county(ies) or municipality(ies) served by your VOCA program. B. Federal Congressional District number(s) 8 C. State Senatorial District number(s) 22 D. State Representative District number(s) 43 These districts can be found by visiting the Illinois State Board of Elections website. Type of program agency (Check one) A. Criminal justice government* ® Law Enforcement ❑ Court ❑ Prosecution ❑ Corrections ❑ Probation ❑ Other (specify) _ B. Non - criminal justice government ❑ Social Services ❑ Mental Health ❑ Other (specify) C. Private: Non -profit ❑ Hospital ❑ Rape Crisis ❑ Religious Organization D. Other: Describe ❑ Hospital ❑ Public Housing ❑ Shelter ❑ Mental Health ❑ Other (specify): "If your agency is a governmental unit, such as law enforcement or prosecution, please provide a short description of how the activities described within this application have been coordinated with the victim service providers in the community served. Include letters of support from all agencies listed as part of the application. We work with several community agencies to provide comphrensive services to victims and their families. For victims who need emergency shelter, we refer them to the Elgin Community Crisis Center. Victims who need substance abuse treatment are referred to the Renz Addiction Treatment Center. Victims who need free legal services are referred to Prairie State Legal Services. Victims who need extensive mental health services are referred to the Ecker Center and Family Services Association. Victims are referred to other agencies for other needs as well, but these are the primary agencies. If your agency is not able to coordinate these activities with a victim service agency please explain why. of VOCA Revised 05/13 ❑ Start a new victim services project ® Expand or Enhance an existing project not funded by VOCA in a previous year. ❑ Continue a VOCA funded victim project Technology funded in a previous year 4. Crime Victim Assistance Funds Awarded: $90,608 Project Begin Date: 9/1/2016 Grant Number: 215246 Project End Date: 8/31/2017 5. These VOCA funds will primarily be used to: (check one) ❑ Expand services into a new geographic area ❑ Offer new types of services ® Serve additional victim populations ❑ Continue existing services to crime victims ❑ Other (specify) 6. For this victims' services program indicate the number of VOCA funded paid staff, full -time equivalent "* (FTE) •* FTE is the program full time equivalent total listed in Question 3a in the Summary of Program Section. 7. Volunteers used in any capacity throughout your agency should be counted and reported. Does your organization use volunteers? ® Yes — complete part A & B ❑ No — complete the volunteer waiver certification included in the continuation packet. A. How many Full -time Equivalent (FTE) volunteer staff are used by your agency as a whole, not just the VOCA funded program? 2.5 B. What activities do they perform? Agency -wide volunteers perform mostly clerical work. They work in the Training and Community Relations Units. These volunteers perform the following tasks: updating files and information regarding policies and procedures, and assisting in neighborhood watch and special event programs. The social work interns in the Victims Services Unit provide direct services such as case management, intake assessment, follow -up, and counseling to individuals in the community who may be involved with a police matter or who need general assistance. Most of these intents do not work in the Domestic Violence Program, but they may assist the Domestic Violence Case Manager when there is a backlog of victims to contact. 8. Identify the amount of the VOCA -Funds allocated to serve victims accordingly. ALL GENERAL CRIME $ OR Child Abuse (includes child sex abuse) $ Domestic violence $ 90,608 Sexual assault $ Underserved DUI /DWI crashes $ Survivors of homicide victims $ Assault and/or Battery S Adults molested as children $ Revised 05/13 Elder abuse Robbery Other violent crime (specify) Domestic Violence $ 90,608 TOTAL (should match question #4.) $ Revised 05113 9. Sub -grant Match (financial support from other sources for this program): Value of In Kind Match $ 22,652 Cash Match $ Total $ 113,260 10. Please provide the total amounts of funding allocated to All Victim Services based on your agency's current fiscal year budget: Other Federal funds (excluding these VOCA funds) $ VOCA funds (award amount) $ State $ Local $ Other $ ❑ This agency certifies that it receives over $500,000 in federal funds agency wide and it is required to have an A -133 Audit. 11. Identify the victims to be served through this VOCA- Funded project (include match funded activities) by checking the type of crime(s) At least one must be selected. ❑ Child Physical Abuse ❑ Adults molested as children ❑ Child Sexual Abuse ❑ Survivors of homicide victims ❑ DUI /DWI Crashes ❑ Robbery ® Domestic Violence ❑ Assault ❑ Adult Sexual Assault ❑ Other Violent Crimes (specify) ❑ Elder Abuse ❑ Other (Specify) 12. Check the services to be provided by this VOCA — funded project. Check all that apply ® Crisis Counseling ® Criminal Justice Support/Advocacy ® Follow Up Contact ❑ Emergency Financial Assistance ❑ Therapy ❑ Emergency Legal Advocacy ❑ Group Treatment X Assistance in Filling Compensation Claims* ❑ Crisis Hotline Counseling ® Personal Advocacy ❑ Shelter /Safe House ® Telephone Contacts (Information and Referral) ® Information and Referral (In person) ❑ Other (Specify) *Assistance in filling compensation claims is MANDATORY Revised 05/13 II. Summary of organization In this section, we are trying to gain a general sense of your organization's activities, NOT solely the program for which you are seeking VOCA funds. 1. Please provide a brief description of your entire organization, including details of different units and staffing. The Elgin Police Department has a total of 180 sworn officers and 92 civilian employees. It now consists of the following main units: -- Chief of Police and the Deputy Chief and adminstration assistants. They handle planning and research, budget, payroll, internal compliance and training. All the following units report to the Chief of Police. -- Operations, headed by the Operations Commander, consists of three patrol shifts, crisis negotiation, tactical response, and communications (dispatch). -- Investigations, headed by the Investigations Commander, handles both adult and juvenile crime investigations and includes gang and narcotic crimes. This unit also includes technical services, records and evidence, and social services (also known as Victims Services). -- Administration, headed by the Administrations Commander, provides administration support, adjudication, media relations, traffic and parking law enforcement, crossing guards, special events, court liaisons, jail, asset management, facility management, and the information desk. Elgin is centered along the banks of the Fox River, and is located approximately 38 miles northwest of Chicago. Community - oriented policing has been the Elgin Police Department's mode of operation for 20 years. Community- oriented policing involves a collaborative effort among police officers and citizens to lessen crime and to change conditions that contribute to social disorder. Community policing involves working with the public and private agencies, local businesses. schools, churches, and residents to improve the community and forge a lasting partnership between community members and the Police Department. The Social Services /Victims Assistance Services Unit was established 24 years ago as part of the community - oriented policing initiative. 2. Besides the services funded through this VOCA grant, what (if any) other victim services does your agency provide? Include examples of how these services are coordinated with the VOCA funded activities. The Victims Services Unit (also known as the Social Services Unit) was established in 1991 as an integral part of enhancing the community oriented policing concept. The mission of the unit is to provide another way for the community to interact with police to solve social problems that may develop into criminal behaviors and to help victims to recover from the impact of victimization. The Victims Assistance Coordinator's responsibilities are 1) to provide short-term individual and family counseling to crime victims, including direct victims and witnesses of violent crime, 2) work diligently with families and juveniles who are regularly in contact with the police to reduce their problematic behaviors, and 3) assist individuals and families making use of community resources and in navigating the judicial and school systems. The Victims Services Unit has strong partnerships with other social service agencies, the judicial system, churches, and schools to reduce criminal intent and activity by helping at -risk populations to meet their needs and resolve their conflicts in socially acceptable and legal ways. The Victims Assistance Coordinator is the only FTE of the unit. At any given time, there are between two and six graduate -level interns from local colleges reporting to the Victims Assistance Coordinator to assist in providing the unit's services. The interns are not paid for their services, but they are gaining the experience they need to complete their Masters program in social work or a related field. The Victims Assistance Coordinator supervises and directs these Revised 05/13 intems and works closely with their college supervisors to ensure the students achieve their goals while also successfully providing services to the individuals and families who seek help from the Victims Services Unit. Since the Coordinator oversees the VOCA funded DV Case Manager, who is a part time employee, she is aware of all of the DV victims and provides support and follow up as needed. 3. Please indicate the total number of staff dedicated to all victim services at your organization, not just this VOCA funded program. Type of staff Number of staff Number of staff providing direct service. 3 part-time case (Do not include managerial and support staff in this count). managers, two who work 20 hours per week each, and one who works stictly with the Spanish- speaking populatin for 10 hours per week. Number of managerial staff 1 FTE, partially used as VOCA match. Number of administrative support staff 0 4. Does this program make a special effort to target any un -served or underserved populations? ® Yes — check all un- served /underserved populations being targeted ❑ No — skip to Section III ❑ American Indian ❑ Asian ❑ Black or African American ❑ Elderly ® Hispanic or Latino ❑ Homeless or living in poverty ❑ Immigrants, refugees, or asylum seekers ❑ Other (specify): Revised 05/13 ❑ Lesbian, gay, bisexual, transgender ❑ People with disabilities ® Limited English proficiency ❑ Mental health issues ❑ Substance abuse issues ❑ Rural areas ❑ Children 111. Summary of Program This section will help us understand the program for which you are seeking VOCA funds. This must include all direct services to be provided to crime victims with VOCA and match funds. Do not include a description of activities that will not be funded with VOCA or match funds. 1. Description of program: Please provide a description of your VOCA funded program. Include information on any efforts to target underserved victim populations listed above that are served by this program, such as minority, elderly or disabled populations. The Domestic Violence (DV) program of the Victims Services Unit at the Elgin Police Department provides services to victims of domestic violence and their family members. DV victims come from every population -- female and male, young and elderly, all races and religions, wealthy and poor. The DV program is not limited to partner abuse. It also addresses family violence -- including violence between siblings, parents and their children, and roommates. In addition, the DV program provides services to children who witness violence in their homes. The primary DV program services include: Review all DV police reports Contact the victims cited on the reports via phone or letter to offer services, information, and referrals Assist victims who directly request help (with or without police reports) Provide referrals to other community resources, mostly for legal advocacy and assistance in obtaining orders of protection, emergency shelter, and finanical aid Provide crisis counseling to victims and their family members Provide personal advocacy Assist victims in safety planning When appropriate, head up support groups for victims who need this additional support The Domestic Violence (DV) Case Manager's primary goal is to contact as many victims as possible to offer information and services to help them and their children to be safe. To do this, the case manager makes as much use of other community resources as possible. For example, when victims wish to obtain help in resolving legal issues such as orders of protection, divorce, and custody of children, the DV Case Manager refers them to agencies who have specialized legal advocates. Victims in the Kane county area in Elgin are referred to the Community Crisis Center and Prairie State Legal Services for free legal assistance. Victims in the Cook County area in Elgin are referred to LifeSpan in Rolling Meadows for free legal assistance. However, the DV Case Manager will directly assist victims in obtaining orders of protection and provide criminal justice support when other agencies' legal advocates are not available within the critical timeframe. 2. Who oversees this program? Please include position titles and duties. (Do not include personal information.) Victims Assistance Coordinator; duties to the Domestic Violence Program include supervising the Domestic Violence Case Managers, submitting grant data reports and budget reports to grant monitors and to management of the Elgin Police Department and the City of Elgin, monitoring the budget, and providing direct services to victims of domestic violence as necessary, especially direct referrals to the case managers when victims call directly or are referred directly by the police officers. 3. Staff Revised 05/13 a. Report staff by title. Include employees who are part-time and /or only partially funded with this grant as well as program funded consultants /contractors. Include employees who are funded with any required grant match. Report all FTEs in decimals, not percentages and report in terms of total time at the aeencv and time spent on the mm ram Title of Staff Person Agency Full Time Equivalent* % time on VOCA funded program Program Full Time E uivalent ** Example: Advocate .50 100 .S Example: Counselor .75 50 .375 Domestic Violence Case Manager .50 100 .50 Domestic Violence Case Manager .50 100 .50 Bilingual Domestic Violence Case Manager .25 100 .25 Victim Assistance Coordinator 1 20 20 TOTAL(should equal #6 in Section I Description of Organization) N/A *Agency FFE is calculated by the number of total hours worked in a week divided by the average work week for your organization. ** Program FTE is calculated by Agency FTE times the time on the program. b. What are the primary qualifications (e.g. education, language skills etc.) of program — funded staff? The primary qualification for the Domestic Violence Case Manager position(s) is a Masters degree in social work or counseling. The primary qualification for the Bilingual Domestic Violence Case Manager is fluency in Spanish and English and a Bachelors degree in social work or a related field. The primary qualification for the Victims Assistance Coordinator position is a Masters degree in social work or related area. For more details of qualifications see the attached job descriptions as required for the next item (c.). c. Please attach an updated job description for each position including duties and qualifications. If this position is not 100% VOCA- funded, asterisk the duties that apply to this program on the job description. Victims Compensation Program As a condition of receiving VOCA funds the Office on Victims of Crime (OVC) mandates that programs receiving VOCA funds must notify* all victims of the VOCA Victims Compensation program administered through the Office of the Illinois Attorney General. 4. Please explain how your agency informs victims of the VOCA Victims' Compensation program. During the intial follow -up call or in- person meeting with every victim, the Domestic Violence Case Manager informs the victim of the VOCA Victims' Compensation program. Whenever a victim cannot be reached by phone or in- person meeting, the victim receives this information in a letter from the Domestic Violence Case Manager. Also, the Victims' Compensation program is advertised in the office in flyers and brochures. Whenever a victim is interested, the Domestic Violence Case Manager will download the Victims' Compensation application from the State's Attorney's website and assist the victim in filling it out. Revised 05/13 *Notification is defined as simply advertising the Victims' Compensation program through posters or brochures publicly visible in the agency's office. Other options include: providing information and referrals concerning the program and assistance with the application. IV. Statement of Problem This section will help us understand why your program is important to crime victims that come into contact with your agency as well as the community you serve. This section should document the problem(s) the organization continues to face and justify a need for continued funding. Use the table below to identify the crime(s) this program will target and provide three years Of county level data for your service area. If your program does not target a specific type of crime please include the three highest crime rates for the victims this Program serves for the jurisdiction your program serves. Data for Index offenses are available on the Illinois Criminal Justice Information Authority's (ICJ1A) website or the publication, Crime in Illinois, produced by the Illinois State Police (ISP). 2012 -2014 Type of crime: Type of crime: Type of crime: No index is available on ISP for these years 2012 1 2013 1 2014 2012 1 2013 1 2014 2012 2013 1 2014 it multiple counties are served by your VOCA funded program please list the counties served here, and accumulate the crime numbers above. 2. What is the problem(s) your VOCA funded program has identified through its contact with the victim population served that this Program addresses? (What do crime victims need that they would not get i f not for the services provided through this program ?) The following are five examples of victims served during the last grant period, the types of services that were provided, and the amount of time spent on each: 1.) Provided crisis counseling, personal advocacy, and legal advocacy to male victim and his 5- year -old daugher. Total hours spent on this case was about 40 hours. 2. Provided criminal justice and personal advocacy to a victim and. Assisted police in gathering information from the victim and her distraught mother to help police in finding and arresting the offender. Also provided several referrals for extra support to both the mother and the victim within their communities. Approximately 10 hours were spent on this case. 3. Provided crisis counseling, personal advocacy, and referrals to resources to a Laotian family whose 27- year -old son is chronically mentally ill and violent, a danger to the family and the public. Referrals were for resources who could speak Laotian to continue to help the family to have the 27- year -old son involuntarily committed to a residential mental health facility. About 8 hours were spent on this case. 4. Provided crisis counseling to a 19- year -old female victim who had been in a dispute with her sister. The 19- year -old was taking care of her much younger siblings because their father is too ill. The case manager worked with the family to find community resources to help the I9 -year- old with her siblings. About 5 hours were spent on this case. Revised 05/13 9 3. Use the space below to provide any anecdotal information based on the experiences of agency staff or other sources within your jurisdiction that may highlight the crime(s) and victims served through this program. Please do not use names or any other information that would identify a specific victim. Provided crisis counseling to two new female victims, one who is suffering from a mental illness as well, and one who has made plans to separate from and divorce her abusive husband. Provided assistance to Children's Home And Aid on behalf of a victim and her children. Responded to a police officer's request to reach out to a male victim, who refused services, stating the police officer had been very kind, and that was all he needed. This is noted as important feedback because it inidcates that the case managers' work with law enforcement to improve victim sensitivity is having positive outcomes in police response to victims. Provided couple's crisis counseling to prevent escalation from Domestic Disturbance to Domestic Battery. It should be noted that the female in the relationship had called the case manager directly for help because she remembered when this same case manager had helped her family when she was a young child. She is now 23 years old. She also reported that her family had been greatly helped several years ago by this case manager and are now doing much better in their lives as a result. Provided crisis counseling for a couple whose adult son has been violent with them. They stated their son is unemployed and addicted to drugs. They also stated the client had been diagnosed with mental illness, but he refuses to seek treatment. Informed the parents of their legal options, including getting an OP, evicting their son, and having their son involuntarily committed. Also provided referrals to community resources, including NA, NAMI, and the Renz Addiction Treatment Center. The parents stated they would think about their options and make a decision later about which one to pursue. They stated they were grateful for the help they were given, and stated they would not hesitate to call if they feel they need more support. Provided personal advocacy services to a victim, including transporting her and her family to a food pantry. Provided personal advocacy to a victim and her mother, including finding shelter for them. Their home had been condemned because they could not pay for the gas heat bill, and the gas has been turned off. Also attempted to get this victim and her family financial assistance to pay for the gas bill so they could return to their home.A former client from years ago called to seek help again, this time because she had returned to her husband and the abuse became more frequent and severe. The case manager referred her to Community Crisis Center for more intense and daily help and protection. The client stated she agreed this was her best option at this time and promised to follow through. Provided crisis counseling to a victim who stated she was unable to cope with her anger toward her children's father, who is her ex- husband and abuser. Also, the client reported anxiety over fears that her children may have been sexually abused by their father years ago. The client stated she had gone to police and had brought in old photographs she had discovered that she felt were evidence, but the police stated the photographs did not reveal any sexual activity. The client was given the state's attorney's contact information for her to seek their advice if she felt she still needed it. It should be noted that the children are older now and much more able to speak for themselves and defend themselves, but the client has not gotten consistent explanations from them about their time spent with their father. Crisis counseling with this client included anger management and learning coping strategies. Provided crisis counseling to a victim and her father who lives out of state and wants to bring the victim and her children to live with him. Assistance included researching the laws to ensure the mother had full custody and could take their children without breaking the law. Revised 05113 10 Worked with police who conducted a wellness check after the victim sent a disturbing email to the Domestic Violence Case Manager. Provided crisis counseling to a grandmother of a male juvenile victim of his parents who had brief counseling with the case manager about a year ago. The grandmother stated that she suspects her grandson is now addicted to drugs and wanted advice. She was referred to Renz Addiction Treatment Center in addition to offered more counseling here for her grandson. She has since made an appointment for her grandson here at EPD to begin in March. Explained probable cause for arrest to a victim who stated she was upset with police for not arresting the suspects of domestic battery, and referred the victim to the Sgt. on the case if she needed more information. Also referred her to the State's Attorney to press charges, explained how to get an OP, and helped her with safety planning. The victim was much calmer after we spoke and stated she appreciated the help. Provided crisis counseling to a woman who stated she regretted dropping her Order of Protection, but she stated she just cannot keep herself from staying away from the batterer. Referred her to the Community Crisis Center and recommended she stay there and get daily counseling to help her to resist the temptation to return to him. She stated she would follow through.Provided crisis counseling to a man who thought his child was being emotionally abused by his ex -wife, the child's mother. Also provided crisis counseling to his child. Provided crisis couple's and individual counseling to a couple reported by police has experiencing mutual combat. Provided crisis counseling to a woman who had been battered by her juvenile son. Also provided resources for substance abuse treatment for her son when he will be released from juvenile detention. Transported a victim to court Provided crisis counseling to two female victims currently separated and seeking a divorce. Provided information and resources to begin cost effective divorce proceedings and alternatives. Followed up with arson /DV victim and provided information on obtaining U- Visa.• Provided couple's and individual crisis counseling to a couple who had been emotionally and verbally abusive with each other. Both case managers and J. Stingley worked together on behalf of a female victim who was concerned her abusive ex- husband would be able to manipulate the courts into giving full custody of their daughter to her ex- husband. Advocated with the victim's lawyer, provided crisis counseling to the victim, and personal advocacy with the Community Crisis Center. Thus far, the outcome was positive, and the custody agreement was not changed. The mother has now requested counseling for her daughter. Provided crisis counseling to a male victim who also struggles with alcoholism. Also provided referrals to AA and the Renz Addiction Treatment Center. Provided crisis counseling and referrals to community resources to a female victim. Provided crisis counseling, working with an intern, to a mother and her child, the mother having been a victim of domestic violence. The intern will provide ongoing counseling for the child while the DV case manager will provide ongoing crisis counseling for the mother. Worked with police and DCFS to assist a family whose home had been condemned. The father had been a victim of stabbing by his wife, and he and his six children were homeless. Currently, DCFS has placed the family with the father's brother. Provided crisis counseling for a woman victim and her son. The victim had been abused by her parents since she was a child and then had several abusive partners in her adulthood. She had PTSD that had never been treated. Provided crisis counseling for a victim who reported being stalked by the ex- boyfriend who has abused her. Assisted the victim in safety planning including having an unpredictable schedule to make it more difficult for the stalker and living on and off with a friend. Also Revised 05/13 11 discussed keeping her protective dog with her at all times possible. Victim now reports her ex- boyfriend appears to be leaving her alone. Assisted female victim in coping with her child custody battles with her abusive ex- husband. Provided crisis counseling. Provided crisis counseling to a female victim and her 5- year -old son who has been expelled from preschool for his controlling and aggressive behavior toward the girls in his class. The mother reported that her son's teacher had informed her that her son had been so "creepy" toward a particular girl in class, trying to control her every move, the girl's parents had to remove her from the preschool. The mother stated the description of her son's behavior had matched exactly how his father had treated her and now his current wife. The mother stated she had broken up with the father shortly after their son was born, so he could not have witnessed this behavior with her. She stated he must have witnessed it with the father's current wife. The boy confirmed this during the first meeting. Work needs to be done to help the boy understand normal behavior toward girls. Provided referrals to a father for extra help with his violent 15- year -old son, including DCFS and Mooseheart. Father stated he was only interested in removing his son from his home; he was not interested in counseling. He stated he had already called Mooseheart, and they had agreed to take his son. Revised 05/13 12 y v U d O c N R O L � s CC 'C ,p a .D a Cj d U U V yN c m t p d N C O y CL U F - v itl ` a •+ O` O L � U CL d O c * o 'n U U � EZ c ❑ .° o y u e O N c h a 0 .- O H � N � U 7 CL ° � o O W 01 d 01 d CL d d 0! d d y tz �® E E a U o n..�2 U } 0 > o o °. pny Rl- > 3 d o d y c E 'C ❑_ co o v ° 3 E a H.°'c d C7❑ L � CC 'C ,p a �1H000O�NOO yN m a ` a U CL * EZ O L O N W N N N O N N N N N O W 01 d 01 d d d 0! d d U } d � V W d H 0 0 0 0 CO � O O co N N a u obi z E ar L � C fi4 E �n0000�000�uo°� d Za CL C y C w U A d 7 U .w. O cw c d ❑E � y CL Q 9 v w h'0 d U V1 C U p 'C .yU aci E `c° = o owwT cx y�J 7 ewC �' U U d m U C d U UO TFx� � E� _CL :� o o:Gr y ,`i 40- E E Utx.FC�Uv�...UGCtfz]dE... cos_ O G �s � U y g' 3 L 3 yam.+ J' _T � U F C � y d � O O L � y 7 � d C s � c O O t O C y 0 � E O G U U ai o E � � 3 O � A r-0 m E � y 3 � U � G a' v ti v rn c b P > U > ryry' U Q 7 r y � O � U c 0 � A .n M _ o 02 A v \ / {\ ))§() e ;2lj \ {/ )k &\ \� \/\ 7/7 §\ ) /k\= /E «f± @$@ »� =;sa® | 0 '; .e a E� ƒ/\ !§oa\ = /)k2 to » =()a )§ ®/ E2 \slag% \� \ \ \\ \ \ 00 0 E)7 @ =2 \ \ \\ \\ j\ /)\ \ \ §BgaEe 1. What were the successes of your program during the current performance period? Include any anecdotal information that may highlight the crime(s) and victims served through this program. Do not use names or other information that would identify a specific victim. All the victims who received counseling reported being able to leave their abusive relationships safely and permanently. All the victims who received telephone calls from case managers stated they were grateful for the call. Also, more male victims were served in addition to female victims. In addition, case managers worked effectively as a laison between police and victims, for example, helping victims to understand how police are constrained by the law and helping them to understand probable cause for arrest and ensuring police are aware of active orders of protection. 2. What barriers did you experience in implementing your program during the current performance period? How did you respond to them? Include any anecdotal information that may highlight the crime(s) and victims served through this program. Please do not use names or other information that would identify a specific victim or a particular person. There were some victims who spoke only Spanish, and therefore did not receive the full range of direct services that the Domestic Violence Case Managers provide. Instead, the case managers had to refer the Spanish - speaking -only population out to other agencies that could provide bilingual services. Some of these agencies had big waiting lists for bilingual counselors. This is the reason we are proposing to use the additional funding provided in this new grant period to hire on contract a Bilingual Domestic Violence Case Manager to provide the full range of services to the Spanish- speaking -only population on a part-time basis (10 hours per week). 3. Is there anything else you would like us to know based on your experiences with the current performance period? If so, please describe here. Nothing more to report Revised 05/13 VI. Program Implementation The problem statement describes the issue(s) to be addressed in the following year. This section will tell us how these ends are going to be accomplished by describing how the VOCA grant as well as match funded activities will be implemented in clear, logical detail and should explain how your program will achieve its goals and objectives and work to resolve the issues addressed. Please describe the specific activities each staff member (federal and match funded) under this program will provide to crime victims and explain how those activities benefit your target population. Domestic Violence Case Managers' Activities and Benefits to Victims: -- Review police reports on DV incidents and contact victims via phone or letter to offer information, services, and referrals. Victims will benefit from this service because they will learn that help is available to them at no cost to them, which is the first step in breaking their isolation and empoweres them with knowledge and hope that with help they can end the abuse in their lives. -- Provide crisis counseling, including safety planning, to victims and their family members. This service will help victims to think rationally about their options and make better, informed choices, which will help them to end the abuse in their lives. -- Provide personal advocacy. This will benefit victims who need extra support in removing the obstacles that are holding them back from leaving their abusive partners, including helping them to communicate with other agencies who serve victims, helping them to find resources for financial aid, transporting them to job interviews, etc. - -When legal advocates from other community agencies are not available, provide legal advocacy such as criminal justice support and assistance in obtaining orders of protection. This will help victims to navigate through a complex and impersonal legal system to obtain more support in ending the abuse in their lives. -- Attending events such as the National Night Out or Take the Night back to hand out information about the Domestic Violence Program and further out reach to victims. Since at least one out of 4 people are victims of domestic violence, per nationwide statistics, distributing information about our Domestic Violence program at these events is bound to reach more than a few victims who need help but who did not know help was available. -- Provide information on the Domestic Violence Program to police officers as needed to ensure police are aware of the Domestic Violence program and how we can work together to help victims. This will benefit victims in that police will be more sensitive to their needs and more proactive at referring them to our program to receive help. -- As requested by schools or any other organization in the community, provide information about our Domestic Violence Program to reach more silent victims. This will benefit victims in that they will know they have support and understanding in the community. The Bilingual Domestic Violence Case Manager will provide all the above services to Spanish- speaking -only victims. The Victim Assistance Coordinator will supervise the Domestic Violence Case Manager, and assist the Domestic Violence Case Managers in the activates listed above as needed, which will benefit the victims as stated above. 2. Explain how the issues or barriers to the implementation of the program that you listed above in Section V, question 2, will be addressed during the new program period? Revised 05/13 16 We are planning to hire a part-time bilingual Domestic Violence Case Manager on a contractual basis with the additional funds allotted for this grant period. 3. What training needs have you identified for the staff funded under this program? Case managers need to continue to pursue their required CEU work for renewal of their professional liscenure. This training, however, is funded by the Elgin Police Department. 4. How will you address those training needs? If unable to address those needs, please explain why. Case managers will attend professional seminars. 5. If VOCA funds were not available, has your organization developed a plan for the continuation of this program? Please explain. If VOCA funds were not available, the Domestic Violence Program would cease to exist unless another grant could be found to fund the program or unless the City of Elgin was in a better financial position to fund it. As of today, no other source of funding has been found. Revised 05/13 17 T 7 d t U _ A a� E 0 I T T a U U .y t ° o i y U c> r o ° m 3 c •p .- y N' y ' A E U A N > N > 0' p U W C L C C o20 `c a •. a L y O N C L � O o � m •� aci a v = •3 c rLj C U 0 y •y cd N U A aL U O � J (-• 0 F E u c a y � t0 2 a3 C 78 0 d U v e _a � N v •O � �y t � � aai y° y S N N N N N N N N N N y O O p h y m 0 0 O C C C N 'y U U U U U U 'd ° c > a r 0 U U >5r > g> >���•+>cca c2 fs E E a o E O E D E A E c E E E o c > > > t0 N t0 c tD to to t0 to to to to W e O .o tC °M c W c c c c c c c c 0 t°q 0 t°0 0 bOL 0 t°.➢ 0 0°A 0 t°p 0 C°.0 0 to 0 e e C [ O C O C O C O C O C O C O G O O O C O C O C O O O C w is L T c C y c CL y y C N C. Q p O A C> U N bq C 2 d D aGi t) Lo a C 7 d •O E. E U DO O 0 .� C p ,U > '� y •� .B 7 3 C s U O .0 >.E N d E .b R a E° N y m> a o a m 'y o a c E E c m yr N �•- o R o t° O Z C U W � y c q ;d c w° •° 0 o v 4 4 C b •o vo •°' y 'c v" L T E C C > > > > O > r tl > 0 0-0, s C C> 0 0 0 Y{ i{ 0 L 0 V 0 L o> L 'p o Y lE o L p 7 •J' p o i.. W xl V a. r- - 0. A a n. m Cl) � a o 0 EXHIBIT B: BUDGET IDENTIFICATION OF SOURCES OF FUNDING Implementing Agency CITYOF ELGIN Agreement tt 215246 SOURCE AMOUNT Federal Amount: VOCA FFY 2015 $90,608 Subtotal: $90,608 Match: $22,652 Subtotal: $22,652 Over !Match: $o Subtotal: So GRAND TOTAL $113,260 BI VA �.i Lu O } H Z d t 07 �l m C O O ^ O O O O C O F 9 F � O U E m M J O L w w Ir9 y y w W K 69 w K O I O O h C F 43 6 ri ri $pp O C •O C R G 0 C� L� E� U R 9_ S�J• �p 'V E pR R a + E • y � V1 f�`1 m i 'C U C P F •� - � r v� � G L-y r D O w$ 3 w w w w m w w w w 1 A N v '00 w w gY N � U u 3N a J r y U e e o e � ryry G O C Q c C O 3 r V. U 'I •n N v" OJ 7 O p� V C U Y e t � • a F � F E 4:. 0 0 0 Vi h oo C ] I $ �N N m c C vl m F I eu W i F < A i e 2 0 Y�0 00 _^ 5 R R C a C n R C $ Y c E L k: V Z Z v S L ^ F 9 F � O U E J O I O O h C F 43 6 $pp O •O C R G 0 C� L� E� U R 9_ S�J• �p 'V E pR R a + E 'C U C P F •� - � v� � G L-y r O w$ 3 c m y 1 A N v '00 p gY u 3N a J r 9 o e � ryry G O C Q c C O 3 r V. U 'I •n N v" q T .0 p� U e t E zi O O 1 0 O zi PS Lid CL U OJ fi O 0 3i f. zl fi O �_ V O U 7 i,�, 0 } �_ �J n Z cq -d D V 7 `L. 2 �L 4J U ✓, �� _t �_ - _� 7 :L � V _ _� ^ {% L � G L _ 'CCCJyyyj J '�G L G� v. iJ w 3 v 3 C c' '' c t T T J C C µ G z 'J =_ G N .- � ` _ _ r � - T '�' � G � .. y C 5 ^ V v O ` J .�4 rY OL � ,` � ,�4 i' L � G � G C � 2 �L 4J U ✓, ( \ ou ) } k \ \ ] ) )/} � /)\ � \ §} � k27 \ _ - ) - )» §« Gi } - 2, 223 = ]f 2~ { f I } ! \ \{\ ( / �c /[ 2 - )\)\ � 4� a \ \\)\ / \ { \ § j } � } \ _ [d \ ! } � ( \ - | ) � ; z ) )/} � /)\ � \ §} � k27 \ _ - ) - )» §« Gi } - 2, 223 = ]f 2~ { f I } ! \ \{\ ( / �c /[ 2 - )\)\ � 4� a \ \\)\ / \ { \ § j } � } \ N 11 h E c`n E z LJ L } F• U n z L Gi 0 E 4 e 'o n R C N, n c r z C �i O O O v0. aC 'J. C h r _ U 6 r F U 1. F — F Li = U F U 0 E 4 e 'o n FRINGE BENEFIT WORKSHEET Agreement# 215246 Use this sheet to calculate the fringe bern fts to be paid for project personnel. For each element of the benefit Package, indicate the rate as o percentage ofsalary or the dollar amount of the fat rate paid per employee. Use the TOTAL FRINGE BENEFITS amount from this urorkrheet as the fringe benefit dollar amount on the BUDGET under PERSONNEL SERVICES (cells G -13 and H13). RATED FRINGE BENEFITS Rate as % of Salary FLAT RATE FRINGE BENEFITS 7.650% UNEMPLOYMENT 0500% RETIREMENT /PENSION 12.310% WORKER'S COMP 0.0021 SION 0.000% PHOSPITALIZATION 0.000% y) 2.032% ge Rate 22.702% Total Salary Paid By Grant (Federal and March - Please use fgurefrom ce111 -12 in the Budget Detail) $56,170.00 TOTAL RATED FRINGF, BENEFITS 512,752 FLAT RATE FRINGE BENEFITS S per FTE HEALTH /MEDICAL INSURANCE $13,285.20 OTHER (SPECIFY) $308.00 Total Flat Rate Fringe $13,593.20 Numher of grant- funded FTE (full -time equivelent) positions receiving Flat Rate Fringe Benefets . (Please use figure from cell F -11 of Budget Detail)* 2.00 FLAT RATE. FRINGE BENEFITS TOTAL FRINGE BENEFITS: (Total rated+ Totalflat rate beneflis) 526,345 'PLEASE REFER TO YOUR RESPONSE IN EXHIBIT A, SECTION II, QUESTION ql. FRINGE BENEFIT WORKSHEET• A reement # 215246 Use this sheet to calculate the fringe benefits to be paid jor project personnel. For each element of the benefit package, indicate the rate as a percentage ojsalay or the dollar amount of the flat rate paid per employee. Use the TOTAL FRINGE BENEFITS amount %ram this worksheet as the fringe benefit dollar amount on the BUDGET under PERSONNEL SERVICES (cells G -13 and H13), RATED FRINGE BENEFITS Rate as';. of Salary FLAT RATE FRINGE BENEFITS 7.650% UNEMPLOYMENT 0.500% RETIREMENT /PENSION 12.310% WORKER'S COMP 0.0021 DENTALMSION 0.000% HOSPITALIZATION 0.000% Other (Spec {(v) 2,032% Total % Fringe Rate 22.702% Total Salary Paid By Grant (Federal and Match - Please use figure from cell l -12 in the Budget Detail) $22,652.00 TOTAL RATED FRINGE BENEFITS $5,142 FLAT RATE FRINGE BENEFITS S per FTE HEALTH(MEDICAL INSURANCE $0,00 OTHER (SPECIFY) $0.00 Total Flat Rate Fringe $0.00 Number of grant — funded FTE (full -time equivalent) positions receiving Flat Rate Fringe Benefets . (Please use figure from cell F -I I of Budget Detail)* 0.25 FLAT RATE FRINGE BENEFITS $0 TOTAL FRINGE BENEFITS: (Total rated + Total flat rate benefits) $5.142 *PLEASE REFER TO YOUR RESPONSE IN EXHIBIT A, SECTION II, QUESTION #1. Job Descriptions for VOCA Grant Continuation Domestic Violence Case Manager 000% funded by VOCA) The Domestic Violence Case Manager must have a Masters degree in social work, human services, or counseling, and should have at least one year of prior experience in providing social services or counseling services. The essential functions and tasks of this position follow: • Assist victims of domestic violence in obtaining orders of protection. • Assist victims with filing police reports and victim compensation claim forms. • Facilitate court advocacy services for victims of domestic violence. • Review domestic violence police reports and contact victims to offer services. • Provide safety planning services to victims of the domestic violence. • Provide crisis counseling services to victims of domestic violence and their families. • Refer domestic violence victims to various community agencies as needed. • Maintain detailed case files and documentation of services. • Conduct home visits to domestic violence victims in conjunction with police backup, if needed. • Transport domestic violence clients to court hearings. • Perform miscelleanous personal advocacy tasks for victims of domestic violences as needed. The Domestic Violence Case Manager reports to the Victim Assistant Coordinator and will work part -time for 20 hours per week. Bilingual Domestic Violence Case Manager 000% funded by VOCA) The Bilingual Domestic Violence Case Manager must be able to speak and write fluently in English and Spanish and must have a Bachelors degree in social work or related field and have some prior experience in providing counseling services. The Bilingual Domestic Violence Case Manager will perform the same functions and tasks as the Domestic Violence Case Managers (listed above), but strictly for the Spanish- speaking -only victims. The Bilingual Domestic Violence Case Manager reports to the Victim Assistant Coordinator and will work part-time for 10 hours per week, contracted for this grant period only. Victims Assistance Coordinator (10% funded by VOCA) The Victims Assistance Coordinator must have any combination of education end experience equivalent to graduation from an accredited college or university with a Master's degree in social work and considerable experience as a victim advocate. The essential functions and tasks of this position follow: • Planning and coordinating crisis intervention services for victims and families; responding to inquiries; reviewing incidents and reports; maintaining records and files. • Develops services and programs for at -risk youth; • Coordinates the services and staff of the victim assistance office, including the Domestic Violence Program; • Trains and supervises victim assistance staff; • Advises victims of case status and progress as needed; • Maintains contact with and provides support to victims and /or family members throughout the criminal justice process; • Refers victims to appropriate service support agency for assistance; • Initiates contact with victims and families; • Disseminates appropriate forms to victims; helps victims complete forms; • Provides short and long term counseling, follow -up, assessment and advocacy to families, adolescents and individuals; • Provides crisis intervention; • Participates on committees, task force and planning of community -based projects; • Serves as liaison with local social service agencies; • Communicates and coordinates work with law enforcement agencies, other agencies and service providers; • Develops, coordinates, implements and evaluates direct services to crime victims; • Develops and disseminates victim assistance information; • Educates criminal justice and law enforcement personnel regarding victim assistance; • Recruits, interviews, trains and supervises volunteer interns; • Makes presentations for rime watch, service and community groups to promote awareness of available programs; • Performs related tasks as required. INDEPENDENT AUDIT INFORMATION SHEET The Inspection and Audit section of your interagency agreement with the Illinois Criminal Justice Information Authority requires compliance with Office of Management and Budget revised Circular A -133. Audit requirements under revised Circular A -133 vary based on the level of federal funding an organization expends in a year: Non- Federal entities that expend 5750,000 or more in a year in Federal awards from all Federal sources combined (Le. DOJ, HUD, HHS, etc.) shall have a single or program - specific audit conducted for that year. Non - Federal entities that expend less than $750,000 a year in Federal awards from all Federal sources combined (i.e. DOJ, HUD, HHS, etc.) are exempt from Federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the Federal agency, pass- through entity, and General Accounting Office (GAO). Please provide the following information regarding your agency's compliance with Circular A -133 and return this form to the attention of your program monitor at the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 W. Adams, Suite 200 Chicago, IL 60606. If you have any questions, please call your grant specialist at (312) 793 -8550. AGENCY INFO%MATION The Implementing Agency is the state or local unit of government or not - for - profit agency accepting funds under the interagency agreement. The Program Agency is the organization responsible for performing the daily program activities. An organization can be both the Implementing Agency and the Program Agency. Audit requirements apply to the Implementing Agency. Implementing Agency: City of Elgin Implementing Agency's FEIN k: 36- 60005862 Agreement M: 215246 Program Agency: Elgin Police Department Program Title: Law Enforcement /Prosecutor -Based Victim Assistance Services Program Period of Performance: September 1 91116 - August 9017 CONTINUE ON BACK SIDE S:1ALU1Dotnestic Violence%VOCA 215246 for 2016- 2017W.udit info Sheet (4)filled.doc Effective 01115 AUDIT REQUIREMENTS (PLEASE CHECK APPROPRIATE BOX) ❑ The above implementing agency will expend less than $750,000 in Federal awards from all Federal sources combined during the fiscal year(s) covering the above program period and is exempt from audit requirements according to Circular A -133. ❑ The above implementing agency will expend $750,000 or more in Federal awards from all Federal sources combined during the fiscal year(s) covering the above program period and is required to have a single or program - specific audit according to Circular A -133. FISCAL YEAR INFORMATION Implementing Agency's fiscal year: �a�3/ YG4/ CFnd Dates covered by last independent audit: /A /3/ 115- Date last independent audit completed: d(rnt✓ 20 /(p Dates to be covered by next independent audit: 11/11& Expected completion date for next independent audit: 6)?rt l 2,017 Staff person who can answer questions regarding the Implementing Agency's independent audits: Name: Debbie Nawrocki Title: Chief Financial Officer Phone: (847) 931 -5624 CERTIFICATION I certify that this is `a �ttruue and accurate report. ` Prepared by:� &L&_X J' `" " Q (Authorized Fiscal Representative) Date: 14ell(/ Agency: City of Elgin Fax: (847) 931 -5622 SAALL\Domestic Violence\VOCA 215246 for 2016- 2017Wudit info Sheet (4)filled.doc Effective 0 1/ 15 FISCAL INFORMATION SHEET The following information is required to ensure that the Authority and its implementing agencies meet the financial and program reporting requirements of various federal grant programs. This information is required prior to the release of funds. The Implementing Agency is the state or local unit of government or not - for - profit agency accepting funds under the interagency agreement. The Program Agency is the organization responsible for performing the daily activities. An organization can be both the Implementing Agency and the Program Agency. Please return this form to the attention of your program monitor at the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 West Adams, Suite #200, Chicago, Illinois 60606. If you have any questions, please call your monitor at (312) 793 -8550. Implementing Agency: City of Implementing Agency's FEIN M: 36- 6005862 Program Agency: Elgin Police Department Program Title: Law Enforcement /Prosecutor -Based Victim Assistance 2. Agreement: [/:215246 Who will be responsible for preparing and submitting quarterly fiscal reports? Name: Lacev Roberts Title: Budget Analyst Agency: Elgin Police Department Address: 151 Douglas Ave. Phone: (847) 289 -2685 Fax (847) 289 -2750 Who will be responsible for preparing and submitting quarterly data /progress reports? Name: Lark Syrris & Vanessa Botti Title: Domestic Violence Case Man Agency: Elgin Police Department Address: 151 Douglas Ave. Phone: (847) 289 -2686 Fax: (847) 289 -2642 $ 1A[L\DomeS1ic ViolenceNOCA 215246 for 2016- 2017\Fical Info ticm Shcct06 I OFINALdoc 3. Will a separate fiscal account /fund be maintained for the program? Yes, this account will maintain: (Choose one) Federal funds only Both federal and local matching funds X No, but all program funds will be identified by a specific account or fund number and recorded within the general accounting records for the Agency. 4. Where should program fund disbursements be sent? Address: City of Elgin 151 Douglas Ave. Elgin, IL. 60120 ATTN: Finance Department 5. What organization is listed as holder of the bank account into which program funds will be deposited? CITY OF ELGIN Effective 05/03 SAAUADorn.gic ViolencelVOCA 215246 for 2016- 20171Fixal Inforrwtion Sheet 06 1 OFW AL-Am U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Govemment -wide Debarment and Suspension (Nonpro- curement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transacilon, grant, or cooperative agreement. 1. LOBBYING public (Federal, State, or bcaq transaction or contract under a As required by Section 1352, Title 31 of the U.S. Code, and public transaction: violation of Federal or State antitrust statutes implemented at 28 CFR Part 69, for persons entering into a or commission of embezzlement, theft, forgery, grant or cooperative agreement over $100,000. as defined at bribery, falsification or destruction of records, making false 28 CFR Part 69, the applicant certifies that: statements, or receiving stolen property; (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress. or an employee of a Member of Congress in con- nection with the making of any Federal grant. the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities: in accordance with its instructions; (c) The undersigned shall require that the language of this car. tification be Included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospeo- Tive participants in primary covered transactions, as defined at 28 CFR Part 67. Section 67.510— A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three -year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion vrith obtaining, attempting to obtain, or performing a (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1Hb) of this certification; and (d) Have not within a three -year period preceding this applies- lion had one or more public transactions (Federal, Slate, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F. for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition. (b) Establishing an on -going drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state -ment required by paragraph (a); (d) Notifying the employee in the statement required by para -graph (a) that, as a condition of employment under the grant, the employee will- (1) Abide by the terms of the statement: and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days Check E] if there are workplaces on file that are not indentified after receiving notice under subparagraph (d)(2) from an here. employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including Section 67, 630 of the regulations provides that a grantee that position title, to: Department of Justice. Office of is a State may elect to make one certification in each Federal Justice Programs. ATTN: Control Desk, 633 Indiana Avenue, fiscal year. A copy of which should be included with each ap- plication N.W.. Washington, D.C. 20531. Notice shall mckide the idler- for Department of Justice funding. States and State Ification numbers) of each affected grant; agencies may elect to use OJP Form 4061/7. (f) Taking one of the following actions, within 30 calendar Check if the State has elected to complete OJP Form 4061/7. days of receiving notice under subparagraph (d)(2). with respect to any employee who is so convicted— DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) (1) Taking appropriate personnel action against such an employee, up to and inducing termination. consistent with the As required by the Drug -Free Workplace Act of 1988, and requirements of the Rehabilitation Act of 1973, as amended; or implemented at 28 CFR Part 67, Subpart F. for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620- (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for A. As a condition of the grant. I certify that I will not engage such purposes by a Federal. State, or local health. law enforce- in the unlawful manufacture, distribution, dispensing, posses -sion, ment, or other appropriate agency: or use of a controlled substance in conducting any activity with the grant: and (g) Making a good faith effort to continue to maintain adrug- free workplace through implementation of paragraphs (a), (b), B. If convicted of a criminal drug offense resulting from a (c). (d), (e), and (1). violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days B. The grantee may insert in the space provided below the of the conviction, to: Department of Justice, Office of Justice site(s) for the performance of work done in connection with Programs. ATTN: Control Desk. 810 Seventh Street NW., the specific grant: Washington, DC 20531. Place of Performance (Street address, city, county, state, zip code) As the duly authorized representative of the applicant. I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: win Puke he=Aft r+ ms s Ark. wn � c�o1z0 - 5503 2. Application Number and /or Project Name 3. Grantee IRSNendor Number 21524(o taw �nforupvn ±� Prosewwj Rased v,c01m Ass1S4ar'Q. Sewa (>S 31(0. �0005s�z 4. Typed Name and Title of Authorized Representative (xg/L CUtfL MAN 2F SOla(LC(1 01(QCA_0` 5. Signature 6. Date 91S Gowrnmmt Pllnfna ONicea996- 406 03)14Mt4 CIVIL RIGHTS COMPLIANCE CERTIFICATION (Complete ENTIRE certification) Grant Program (circle applicable grant program): ARRA JAG. JABG, JAG, NCHIP, NFSIA, PREA, PSN, RSAT, VAWA, VAWA SASP, VOCA, Other (Specify) Gramee /Organization Name (hereafter referred to as the "Entity'): City of Elgin Address: 150 Dexter Court Elgin, IL. 60120 -5527 Contact Person: Gail Cohen Telephone tt: (847) 931 -5607 Fax p (847) 931 -5906 E -mail address: cohen_g@cityofelgin.org Grant Number /Contract Name: Law Enforcement &Prosecutor -Based Victim Assistance Services Certification Statement: 1, Gail Cohen [Responsible Official], certify to the following statements: • Entity is in compliance with all applicable local, state and federal civil rights laws, regulations and guidelines, including but not limited to those listed in the Interagency Agreement(s) /Contract(s) in effect for the grant(s) and contract(s) listed above. • No person shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in connection with any activity funded under this gmnt(s) /contract(s) on the basis of race. color, age, religion, national origin, disability, or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency (LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons (Federal Register, June 18, 2002, Volume 67, Number 117, Page 41455- 41472). (Additional information regarding LEP requirements may be found at: http:llwww .ojp.usdoj.gov /ocr /lep.htm) In addition, I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, age, religion, national origin, disability, or sex against the Entity, or any subgrantee or contractor of the Entity, the Entity will forward a copy of the finding to the Authority. The Authority will forward a copy of the finding to the Office for Civil Rights. Office of Justice Program. Check the following item(s) that avyly: Yl THE ENTITY, ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST3YEARS 0 THE ENTITY. ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 3 YEARS (You MUST attach a copy of all finding(s) made within the past 3 years that have not yet been submitted to the Authority) 0 All current findings have already been submitted to the Authority; no additional findings have been made and no additional findings are attached [Signature of CIVIL RIGHTS COMPLIANCE CERTIFICATION (Complete ENTIRE certification) Grant Program (circle applicable grant program): ARRA JAG, JABG, JAG, NCHIP, NFSIA, PREA, PSN, RSAT, VAWA, VAWA SASP, VOCA, Other (Specify) Grantee/Organization Name (hereafter referred to as the "Entity "); Address: 151 Douglas Ave. Elgin, IL. 60120 -5503 Contact Person: In Ann Stingley Telephone #: (847) 289- 2686 Fax # (847) 289 -2641 E -mail address: stingley_j@cityofelgin.org Grant Number /Contract Name: 215246 / Law Enforcement & Prosecutor —Based Victim Assistance Services Certilication Statement: [Responsible Official], certify to the following statements: • Entity is in compliance with all applicable local, state and federal civil rights laws, regulations and guidelines, including but not limited to those listed in the Interagency Agreement(s) /Contract(s) in effect for the grant(s) and contract(s) listed above. • No person shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in connection with any activity funded under this grant(s)/contract(s) on the basis of race, color, age, religion, national origin, disability, or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency (LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons (Federal Register, June 18, 2002, Volume 67, Number 117, Page 41455- 41472). (Additional information regarding LEP requirements may befound at. hftp:/ /www.ojp.usdoj.gov /ocr /lep.htm) In addition, l certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, age, religion, national origin, disability, or sex against the Entity, or any subgrantee or contractor of the Entity, the Entity will forward a copy of the finding to the Authority. The Authority will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. Check the following item(s) that apply: )4 THE ENTITY, ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST3YEARS ❑ T14E ENTITY, ITS SUBGRANTE-ES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 3 YEARS (You MUST attach a copy of all finding(s) made within the past 3 years that have not yet been submitted to the Authority) ❑ All current findings have already been submitted to the Authority; no additional findings have been made and no additional findings are attached U.S. DEPARTMENT OF JUSTICE I a OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the Instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, 'Government-wide Debarment and Suspension (Nonpro- curement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING public (Federal. State, or local) transacfion or contract under a As required by Section 1352, Title 31 of the U.S. Code, and public transaction; violation of Federal or State antitrust statutes implemented at 28 CFR Part 69, for persons entering into a or commission of embezzlement, theft, forgery, grant or cooperative agreement over $100,000, as defined at bribery, falsification or destruction of records, making false 28 CFR Part 69. the applicant certifies that: statements. or receiving stolen property: (a) No Federal appropriated funds have been paid or will be paid, by a on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in cen- nec6on with the making of any Federal grant. the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing a at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, -Disclosure of Lobbying Activities." in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all hers (including subgrants, contracts under grants and cooperative agreements. and subcontracts) and that all sub- recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- Tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three -year period preceding this applice- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal. State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three -year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default: and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67,615 and 67.620 - A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug -free awareness program to inform employees about- ( 1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be Imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state -ment required by paragraph (a); (d) Notifying the employee in the statement required by pars -graph (a) that, as a condition of employment under the grant, the employee will- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction: (e) Notifying the agency, in writing, within 10 calendar days Check ❑ if there are workplaces on file that are not indentified after receiving notice under subparagraph (d)(2) from an here. employee or otherwise receiving actual notice of such convic -don. Employers of convicted employees must provide notice, including Section 67, 630 of the regulations provides that a grantee that position title, to: Department of Justice. Office of is a State may elect to make one certification in each Federal Justice Programs, ATTN: Control Desk. 633 Indiana Avenue, fiscal year. A copy of which should be Induded with each ap- piication N.W., Washington, D.C. 20531. Notice shall include the iden- for Department of Justice funding. States and State Ification number(s) of each affected grant; agencies may elect to use OJP Form 406117. Check if the Slate has elected to complete OJP Form (f) Taking one or the following actions, within 30 calendar 4061/7. days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the As required by the Drug -Free Workplace Act of 1988, and requirements of the Rehabilitation Act of 1973, as amended; or implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620- (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for A. As a condition of the grant. I certify that I will not engage such purposes by a Federal. State, or local health, law enforce- in the unlawful manufacture, distribution, dispensing, posses -sion, ment, or other appropriate agency; or use of a controlled substance in conducting any activity with the grant: and (g) Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs (a), (b). B. If convicted of a criminal drug offense resulting from a (c), (d). (e), and (f). violation occurring during the conduct of any grant activity, I will report the conviction, in writing. within 10 calendar days B. The grantee may insert in the space provided below the of the conviction, to: Department of Justice, Office of Justice site(s) for the performance of work done in connection with Programs. ATTN: Control Desk, 810 Seventh Street NW., the specific grant: Washington, DC 20531. Place of Performance (Street address, city, county, state. zip code) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: 10� VCS MrA1�1W i5I 1SAk�10S Ave `c(�►�liIL (601 -5�3 2. Application Number and/or Project Name 3. Grantee IRS/Vendor Number 2i�zgb �n amur)4 If 1�-oseo &/ lCld11 s�ra�ed ikiim ASS-is- ante S&OCks 3Co (n005902- 4. Typed Name and Title of Authorized Representative F 1L A CUNT IJ NUMAa; r2E 10Ui2CO 0 12F(ru.'ti 5. Signature 6. Date 8 'U.a. OOVernrnent Pnnrin9Office: 1996- 45.03710014 CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C. not all three. Recipient's Name: Cily of Elgin I DUNS Number.010214772 Address: 150 Dexter Court Elgin, IL. 60120 - 5527 Grant Title: VOCA Grant Number: 215246 Award Amount: $90,608.00 Name and Title of Contact Person: Jo Ann Stin le ; Victim Assistance Coordinator Telephone Number: ( 847) 289- 2686 1 E -Mail Address: stingleyj @cityofelgin.org Section A— Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply: • Recipient has less than fifty employees. ❑ Recipient ism Indian tribe. o Recipient is a medical institution. • Recipient is a nonprofit organization. o Recipient ism educational institution. o Recipient is receiving m award less than $25,000. 1, [responsible official], certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 CTA § 42.302. 1 further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or Tvpe Name and Title Signature Date Section B— Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review If a recipient urgency has fifty or more employees and is receiving o single award or subaward of 525.000 or more, bra less than 5500,000. then the recipient agency does nor have io submit an EEOP to the OCR for review as long as it cerlilies the following (42 CFR. §42.305): 1. Gail Cohen [responsible official], certify that City of Elgin [recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty -four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: Human Resources Department, Citv Hall [organization], 150 Dexter Court Elgin, IL. 60120 -5527 [address]. Gail Cohen, HR Director Z J�/I ti/ ��C, Print o yPe a dme ant 1 me - mgnantre ate -- Section C— Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of 5500,000 or more, then the recipient agency must send an ESOP Utilization Report to the OCR for review. I, [responsible official], certify that [recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. Print or Type Name and Title Signature Date OMB Approval No. 1121 -0340 Expiration Date', 0513184 CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carejdly the Instructions (see below; and then complete Section,4 or Section B or Section C, not all three. Recipient's Name: Elgin Police Department DUNS Number.010224772 Address: 151 Douglas Ave., Elgin, IL. 60120 - 4219 Grant Title: VOCA I Grant Number: 215246 Award Amount: $90,608.00 Name and Title of Contact Person: Jo Ann Stin le Victim Assistance Coordinator Telephone Number: ( 847) 289- 2686 1 E -Mail Address: stingley_j @cityofelgin.org Section A— Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply: • Recipient has less than fifty employees. o Recipient is an Indian tribe. ❑Recipient is a medical institution. • Recipient is a nonprofit organization. o Recipient is an educational institution. ❑ Recipient is receiving an award less than $25,000. 1, [responsible official], certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302. 1 further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print ar Type Xame and Title Signature (rate Section B— Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review I /'a recipient agency has ffry or mare enip /ovees and is receiving a single award or submvard ofS15,000 or more, but less than S500,11INJ, theu the recipient agency does not have to submit an 2EOP to the (JCR jor review as long as it cer lifies the following (42 C.F.R. §42.305): 1, Jeffrey Swoboda [responsible official] certify that Elgin Police Department frecipienl], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty -four months, the proper authority has formulated and signed into effect the ESOP and, as required by applicable federal law, it is available for review by the public, employees.. the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs. U.S. Department of Justice. The ESOP is on file at the following office: Human Resources Department, City Hall [organization], 150 Dexter Court Elgin, IL. 60120 -5527 [address]. Jeffrey Swoboda, Chief of Police Print or 1.1peNante anl Title mme ate Section C— Declaration Stating that a . P Utilization Report Has Been Submitted to the Office for Civil Rights for Review It1a recipient agency has fifty or more emplovees and is receiving a single award or subaward of 5500, 000 or more, then the recipient agency must send an ESOP Utilization Report to the OCR for review. I, [responsible official] certify that [recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. Print or Ape A'ame and Tide Signature Date OMS Approval No. 1121 -0340 Expiration Dale: 05/31/14 Renz alcohol and substance abuse prevention and treatment programs, fully supports Addiction the Elgin Police Department's pursuit of the Illinois Criminal Justice Information Counseling Center www.RenzCenter.org ;8471 7474011 ADMINISTRATION One American Way Elgin, 11. M120 IR471 ;42 -154 5 IRd7) 6e7 -5581 OUTPATIENT OFFICES Two Amcnoin Way rig n. II 60120 (847) 742 -3545 Fan: 18471742 -1.559 TDD: (847) 742 -0242 August 5, 2016 To Whom It May Concern: Renz Addiction Counseling Center, a community-based non -profit providing 409 Mimi AK we, CIA alcohol and substance abuse prevention and treatment programs, fully supports St. Charles. a 60M the Elgin Police Department's pursuit of the Illinois Criminal Justice Information (6301 5L4 6886 Fax: (610) ;13 6892 Authority and the Victims of Crime Act (VOCA) grant. ;8471 7474011 We understand the Police Department provides quality services to victims of all 1535 awpmfy Parkway Streamwood, IL 60107 types of family violence, including partner abuse, sibling abuse, roommate abuse, (Gam 1117.f,145 extended family abuse and dating abuse. We believe that the Domestic Violence Fax: (610) 817 -71x4 Case Manager position is very important to the success of this program. YdssaAw Program Renz Center supports and encourages a continuation of grant funding in FY 16 Two Anwncan way for the Elgin Police Department. Elgin, n 601 ?0 (8471 741 1545 Fa.: Q147) 697 -5665 Please feel free to contact me if I can be of further assistance. 98��YRaJ.`CiJ�f9t One luny. Up). IL 60120 (8471 742 1545 ras: (847) 697 -2719 EMPLOYEE ASSISTANCE SERVICES J One AmMiLan Wary I Elgh, IL 60120 ;8471 7474011 1.,x:8471 697 -5583 Restoring hope & Recovering Lives ... For A Healthier, Safer Community Y%Y UniteO Way mo Director 06/05/2016 14:06 1- 630 - 232 -9402 STCHARLES PSLS PAGE 02/02 1024 WEST MAINSTREET Serving Kane, DeKalb, s , , VA4Zk � 1 ' Sr. CHARLES, IL 60174 and Kendall counties PHONE: 1. 630. 232 -941S i TOLL FREE: 1- 800.942-46121CUENTEj FM; 1-630-232-9402 KATHRYN 9ETTCHFR MANAGINGArrOANET STAFF ATTORNEYS AMARIS DANAS KATHLEEN L. FINN IlRANCY R. MUTENART ANNEFTE Vors To Whom It May Concern: SARAN MEGAN, DIRECTOR OFLIT16ATIUN KIN7AKHAN AMBER MOORE MARGARv WEIR,CN August 5, 2016 I am writing this letter In support of the Elgin Police Department's application for VOCA funding for its Domestic Violence Program. Prairie State Legal Services provides civil legal services to low income and elderly clients at no cost. In Kane County, we have a courthouse project at the Kane County Judicial Center at which we assist victims in their efforts to obtain protective orders. Part of the success of that project depends on the collaborations we have with other agencies and programs that provide non -legal services to domestic violence and sexual assault victims. One of the programs that provides important supportive services to victims is the Domestic Violence Program of the Elgin Police Department. We make referrals to that program and receive referrals from the program. The support victims recelve from the Domestic Violence Program greatly enhances victims' safety. Again, I very much support the Elgin Police Department's application for continued grant funding for the Domestic Violence Program, Sincerely, Kathryn McGowan Bettcher Managing Attorney KMcGB /mh OIF:fEF IN Rl ^_nylHG:cN, GALES "UFC, lOLI`.l, KOww..E. MCHEYRV, OTTAWL, F"nRIA, ST. CNFRLES. ROCK 11--0, RO;AFCRG, WA':REGAN RI, LY11V•TON III LSC, EN LIVE UNITED. 08/08/2016 20:06 8476951265 ECKER CENTER 3RD FLP. PAGE 01/01 Eeker Center for Mental Health August 9, 2016 To Whom It May Concern, 1845 Grandstand Place Elgin, Illinois 60123 -4983 This is a letter of support for the continuation of Victims of Crime Act (VOCA) grant funding to the Elgin Police Department for its Domestic Violence Program. This program is an important resource for all Elgin community residents who become victims of domestic violence. The program is a highly professional, accessible and well managed. Its domestic violence case managers provide crisis counseling, personal and legal advocacy, and referrals to other agencies in the community. The case managers review all police reports on domestic battery, domestic disputes, and violations of domestic violence and contact victims to offer services. For well over a decade, the VOCA grant has been the primary source of funding for the Domestic Violence Program. We strongly hope that VOCA will continue this valuable funding because it benefits not only service recipients but the entire community. Sincerely, Karen Beyer Executive Director F f'<'? ?f�i %4 i!(:1Z(? f �a l? LL �/S iO fj'.E'.CC Z'ery �'• VOICE: 847 -695 -0484 DEAF / HARD OF HEARING ILLINOIS RELAY CENTER, 800. 5260857 =AX' 847 -695. 1265 x: htlD:! /www.ackercenter.rxg wmr