HomeMy WebLinkAbout16-132 Resolution No. 16-132
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
WITH CHICAGO OFFICE TECHNOLOGY GROUP, INC.
FOR MANAGED PRINT SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute an
Agreement on behalf of the City of Elgin with Chicago Office Technology Group, Inc. for
managed print services, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: November 2, 2016
Adopted: November 2, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
CITY OF ELGIN
AGREEMENT WITH CHICAGO OFFICE TECHNOLOGY GROUP,INC.
FOR MANAGED PRINT SERVICES
THIS AGREEMENT is hearby made and entered into this 2nd day of November
2016,by and between the CITY of Elgin, lllinois, a municipal corporation(hereinafter referred to
as the "CITY") and Chicago Office Technology Group, Inc., an Illinois corporation, (hereinafter
referred to as the"CONTRACTOR").
ARTICLE 1. DEFINITION. This "AGREEMENT" as used herein shall mean this Agreement
and all Schedules and attachments hereto,the Request for Proposals for RFP No. 16-036,including
all documents referenced therein ("RFP"), and the CONTRACTOR'S proposal response thereto
("Proposal"), which are incorporated herein by reference. The CONTRACTOR shall provide all
goods and/or services as required by this Agreement including, but not limited to, the RFP and
Proposal. In the event there is a conflict between this Agreement and the RFP or Proposal
documents, this Agreement shall supersede the RFP and Proposal documents.
ARTICLE 2.SERVICES . The CONTRACTOR shall provide the goods and services described
in this Agreement and the Scope of Work attached hereto and made part here of as Schedule 1.
This Agreement covers both the labor and materials for adjustments, repairs, and replacement of
parts necessitated by normal use of the printers listed on Schedule 2 of this Agreement("Services").
Services do not include the following: (a) repairs due to (i) misuse, neglect, or abuse (including,
without limitation, improper voltage or use of supplies that do not conform to the manufacturers'
specifications),(ii)use of options,accessories,products,supplies not provided by CONTRACTOR;
(iii) non-CONTRACTOR alterations, relocation, or service; (iv) loss or damage resulting from
accidents,fire,water,or theft;(b)maintenance requested outside CONTRACTOR's normal business
hours or this Agreement, (c) relocation, (d) software or connected hardware, (e) hard drive
replacement, (f)Thermal heads,process units, and fuser units for Facsimile Machines, (g)Thermal
Heads and MICR Toner for Laser Printers, and parts and labor for all non-laser printers. Scanner
coverage includes labor only and is billed annually. Zebra printers are service only. Replacement
parts may be new, reprocessed, or recovered. Supplies provided by CONTRACTOR are in
accordance with the copy volumes set forth in this Agreement and within the manufacturer's stated
yields and do not include staples or paper.Supplies are to be used exclusively for the Equipment and
remain CONTRACTOR property until consumed. CITY will return, or allow CONTRACTOR to
retrieve, any unused supplies at the termination/expiration of this Agreement. CITY is responsible
for the cost of excess supplies. CITY authorizes Equipment to be connected to automatic meter
reading software and/or device or, if CONTRACTOR otherwise requests, CITY will provide
CONTRACTOR with accurate meter readings for each item of Equipment when and by such means
as CONTRACTOR requests. If CITY does not permit CONTRACTOR to use automatic meter
reading software and/or devices, CONTRACTOR may charge a monthly fee for manually
performing meter reads. If CITY does not provide meter reads as required, CONTRACTOR may
estimate the reading and bill accordingly. CITY shall provide adequate space and electrical service
for the operation of the Equipment in accordance with UL and/or manufacturer's specifications.
Supplies will be via UPS Ground. All shipping methods, including,but not limited to,UPS Ground,
Overnight, and/or Messenger Service, will be billed to the CITY. Special processing fees may be
included for any method other than UPS Ground. Service provided outside CONTRACTOR's
normal business hours or for computer/network issues will be at CONTRACTOR's hourly rates in
effect at the time of Service. If, at any time during the Term of this Agreement, CITY upgrades,
modifies, or adds equipment, CITY shall promptly notify CONTRACTOR. CONTRACTOR
maintains the right to inspect any upgrades and modifications to Equipment and/or additional
equipment and, in its sole discretion, determine whether equipment is eligible for Service. If
approved,the Agreement will be amended to include such changes,including pricing modifications.
Unless otherwise agreed to in writing, CITY remains solely responsible for any and all CITY data
stored within the Equipment and the removal of such data upon removal of Equipment or termination
of this Agreement. CITY is required to notify the CONTRACTOR of any additional equipment at
CITY's site capable of using CONTRACTOR supplied toner. This will include any new equipment
or existing equipment not included in the original contract due to errors or omissions. In the event
such equipment is discovered, it will automatically be added to this agreement with the meter at the
time of discovery or be added at the current flat fee rate.
ARTICLE 3. DURATION. The CONTRACTOR shall commence the performance of this
contract on December 1', 2016. The initial term of this Agreement shall terminate on December
1', 2018. The CITY shall thereafter have the option to renew this Agreement twice, and each
renewal period shall be for a one-year term under the same terms and conditions, including, but
not limited to, price.
ARTICLE 4. PRICE. Unless stated otherwise herein, all prints will be billed per page monthly
with any overages or per print/copy charges calculated quarterly. The meter count at installation or,
in the case of owned printers, at assessment, will be used for start meters. CITY shall pay
CONTRACTOR the Minimum Monthly Payment and all other sums within thirty(30)days of date
when due and payable. The Minimum Monthly Payment entitles CITY to Services for a specific
number and type (i.e. black& white, color, scan) of Prints/Copies as identified in this Agreement
and will be billed in advance. In addition,CITY shall pay the Overage Rate for each Print/Copy that
exceeds the applicable number and type of Prints/Copies provided in the Minimum Monthly
Payment which amount shall be billed in arrears and is payable as indicated in this Agreement. A
Print/Copy is defined as standard 8.5"x11"copy(larger size copies may register two meter clicks).
No credit will be applied towards unused copies/prints. Pricing for this Agreement is set forth in
Schedule 3 attached hereto.
ARTICLE 5. TAXES. Payments are exclusive of all state and local sales, use, excise, privilege
and similar taxes not including any corporate or individual income taxes. Unless CITY provides
evidence of tax-exempt status, CITY will pay when due, either directly or to CONTRACTOR upon
demand,all such applicable taxes, fines and tax penalties relating to this Agreement that are now or
in the future assessed or levied.
ARTICLE 6. TERMINATION. Notwithstanding any other provision herein, the CITY may
terminate this Agreement at any time for convenience or any other reason or no reason upon thirty
(30) days prior written notice to CONTRACTOR without penalty. In the event this Agreement is
so terminated CONTRACTOR shall be paid for goods provided and/or services actually
performed, and reimbursable expenses actually incurred as may only be specifically provided for
herein prior to such termination, except that such payment and/or reimbursement shall not in any
event exceed the total amount set forth for the total contemplated payment provided for herein.
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Additionally, in the event this Agreement is so terminated, CONTRACTOR shall immediately
cease the expenditure of any funds paid to CONTRACTOR by the CITY and shall refund to the
CITY any unearned or unexpended funds for services not rendered.
The following shall constitute events of default by CONTRACTOR under this Agreement: (a)any
material misrepresentation made by the CONTRACTOR to the CITY, and (b) any failure by the
CONTRACTOR to perform any of its obligations under this Agreement including,but not limited
to, the following: (1)failure to commence performance of this Agreement at the time specified in
this Agreement due to a reason or circumstance within the CONTRACTOR'S reasonable control,
(ii) failure to perform this Agreement with sufficient personnel and equipment or with sufficient
material to ensure the completion of this Agreement within the specified time due to a reason or
circumstance within the CONTACTOR'S reasonable control, (iii) failure to perform this
Agreement in a manner reasonably satisfactory to the CITY, (iv) failure to promptly re-perform
within a reasonable time services that were rejected by the CITY as erroneous or unsatisfactory,
(v) failure to comply with a material term of this Agreement, including, but not limited to,
Affirmative Action requirements, and(vi) any other acts specifically and expressly stated in this
Agreement as constituting a basis for termination for cause.
Any of the following events or conditions shall constitute an Event of Default by CITY under this
Agreement: (a) failure to make payment when due of any indebtedness to CONTRACTOR or for
the Equipment, whether or not arising under this Agreement, without notice or demand by
CONTRACTOR;(b)breach by CITY of any obligation herein;or(c)if CITY ceases doing business
as a going concern. If CITY defaults, CONTRACTOR may: (1) require future Services, including
supplies to be paid in advance; (2) require CITY to immediately pay the amount of the remaining
unpaid balance of the Agreement;(3)terminate any and all agreements with CITY;and/or(4)pursue
any other remedy permitted at law or in equity. In the event of default,remaining payment amounts
due will be calculated using the average of the last six months' billing periods or the face value of
the Agreement, whichever is greater, multiplied by the remaining months of the Agreement. Any
delay or failure of either party hereto to enforce its rights under this Agreement does not prevent
such non-breaching party from enforcing any such right at a later time. All of the parties' rights and
remedies shall survive the termination of this Agreement.
ARTICLE 7. GOVERNING LAWS AND ORDINANCES. This CONTRACT is subject to
and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights arising out of or in connection with this Agreement shall be in the Circuit
Court of Kane County, Illinois.
ARTICLE 8. AFFIRMATIVE ACTION. The CONTRACTOR shall not discriminate against
any employee or applicant for employment because of race,color,religion,sex,sexual orientation,
ancestry, national origin,place of birth, age or physical handicap which would not interfere with
the efficient performance of the job in question. The CONTRACTOR will take affirmative action
to comply with the provisions of Elgin Municipal Code Section 3.12.100 and will require any
subcontractor to submit to the CITY a written commitment to comply with those provisions. The
CONTRACTOR will distribute copies of this commitment to all persons who participate in
recruitment,screening,referral and selection of job applicants and prospective subcontractors. The
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CONTRACTOR agrees that the provisions of Chapter 3.12 of the Elgin Municipal Code, 1976,
are hereby incorporated by reference, as if set out verbatim.
ARTICLE 9. ASSIGNABILITY., Neither party may assign, sell or transfer any interest in this
contract without prior written consent of the other party.
ARTICLE 10. AMENDMENTS., There shall be no modification of this Agreement, except in
writing and executed by both parties hereto.
ARTICLE 11. NOTICES. Any notice given under this Agreement shall be in writing and shall
be deemed to have been given when hand delivered or deposited in the U.S. mail, certified or
registered,return receipt requested,addressed,if to CONTRACTOR,at the address set forth above
to the attention of the project manager or undersigned representative, and if to the CITY, to the
attention of the CITY's Purchasing Director, 150 Dexter Court,Elgin, Illinois 60120, or to such
other address and/or authorized representatives as either party shall designate in writing to the
other in the manner herein provided.
ARTICLE 12. INDEMNIFICATION. To the fullest extent permitted by law, CONTRACTOR
agrees to and shall indemnify,defend and hold harmless the CITY, its officers,employees,boards
and commissions from and against any and all claims, suits, judgments, costs, attorney's fees,
damages or any and all other relief or liability for personal injury(including death)and/or property
damage arising out of or resulting from or through or alleged to arise out of any gross negligence
or willful misconduct of CONTRACTOR or CONTRACTOR'S officers, employees, agents or
subcontractors in the performance of this Agreement. The provisions of this paragraph shall
survive any expiration,completion and/or termination of this Agreement.
ARTICLE 13. PUBLICITY. The CONTRACTOR may not use, in any form or medium, the
name of the CITY of Elgin for public advertising unless prior written permission is granted by the
CITY.
ARTICLE 14. APPROPRIATIONS. The fiscal year of the CITY is the twelve (12) month
period ending December 31. The obligations of the CITY under any contract for any fiscal year
are subject to and contingent upon the appropriation of funds sufficient to discharge the obligations
which accrue in that fiscal year and authorization to spend such funds for the purposes of this
Agreement. If, for any fiscal year during the term of this Agreement, sufficient funds for the
discharge of the CITY'S obligations under this Agreement are not appropriated and authorized,
then this Agreement shall terminate as of the last day of the preceding fiscal year, or when such
appropriated and authorized funds are exhausted, whichever is later,without liability to the CITY
for damages,penalties or other charges on account of such termination.
ARTICLE 15. ENTIRE AGREEMENT. This Agreement embodies the whole agreement of
the parties. There have been no promises, terms, conditions or obligations other than those
contained herein, and this Agreement shall supersede all previous communications,
representations or agreements, whether verbal, implied or written,between the parties.
ARTICLE 16. EXECUTION. This Agreement may be executed in counterparts,each of which
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shall be an original and all of which shall constitute one and the same agreement. For the purposes
of executing this Agreement, any signed copy of this Agreement transmitted by fax machine or e-
mail shall be treated in all manners and respects as an original document. The signature of any
party on a copy of this Agreement transmitted by fax machine or e-mail shall be considered for
these purposes as an original signature and shall have the same legal effect as an original signature.
Any such faxed or e-mailed copy of this agreement shall be considered to have the same binding
legal effect as an original document. At the request of either party any fax or e-mail copy of this
agreement shall be re-executed by the parties in an original form. No party to this Agreement shall
raise the use of fax machine or e-mail as a defense to this Agreement and shall forever waive such
defense.
ARTICLE 1 7. COMPLIANCE WITH LAWS. Notwithstanding any other provisions of this
Agreement, it is expressly agreed and understood that in connection with the performance of this
Agreement, CONTRACTOR shall comply with all applicable federal, state, CITY and other
requirements of law, including, but not limited to, any applicable requirements regarding
prevailing wages, minimum wage, workplace safety and legal status of employees. Without
limiting the foregoing,CONTRACTOR hereby certifies,represents and warrants to the CITY that
all of CONTRACTOR'S employees and/or agents who will be providing products and/or services
with respect to this Agreement shall be legally authorized to work in the United States.
CONTRACTOR shall also,at its expense,secure all permits and licenses,pay all charges and fees,
and give all notices necessary and incident to the due and lawful prosecution of the work, and/or
the products and/or services to be provided for in this Agreement. The CITY shall have the right
to audit any records regarding necessary permits and licenses in the possession or control of
CONTRACTOR relating to the CITY to determine CONTRACTOR'S compliance with the
provisions of this section. In the event the CITY proceeds with such an audit, CONTRACTOR
shall make available to the CITY, CONTRACTOR'S relevant records at no cost to the CITY.
ARTICLE 18. WARRANTIES.
CONTRACTOR hereby warrants and represents that to the extent it may be applicable, it is
registered with the Illinois Secretary of State's Office or has been incorporated in the State of
Illinois; and such entity further hereby warrants and represents that it is in good standing in the
state of its incorporation or organization. CONTRACTOR further represents that the person
signing this Agreement certifies that he/she is authorized by the CONTRACTOR to commit the
CONTRACTOR contractually and has been authorized to execute this Agreement on its behalf.
CITY acknowledges that the Equipment covered by this Agreement was selected by CITY based
upon CITY's own judgment. EXCEPT AS EXPRESSLY STATED HEREIN, CONTRACTOR
MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, ORAL OR
WRITTEN, INCLUDING BUT NOT LIMITED TO THE WARRANTY OF
MERCHANTABILITY, WARRANTIES OF NON-INFRINGEMENT; OR WARRANTIES OF
FITNESS FOR A PARTICULAR PURPOSE, ALL OF WHICH ARE SPECIFICALLY AND
UNRESERVEDLY EXCLUDED. IN PARTICULAR, BUT WITHOUT LIMITATION, NO
WARRANTY IS GIVEN THAT EQUIPMENT IS SUITABLE FOR PARTICULAR PURPOSES
INTENDED BY CITY.
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ARTICLE 19. LIMITATION OF LIABILITY. In no event shall CONTRACTOR be liable for
any indirect, special, punitive, incidental or consequential damages (including loss profits) whether
based in contract, tort, or any other legal theory and irrespective of whether CONTRACTOR has
notice of the possibility of such damages.
ARTICLE 20. MISCELLANEOUS. (a) Jury Trial. THE PARTIES HERETO EXPRESSLY
WAIVE TRIAL BY JURY AS TO ALL ISSUES ARISING OUT OF OR RELATED TO THIS
AGREEMENT;(b)Severability. If any provision of this Agreement is deemed to be unenforceable,
illegal, void or invalid,the remaining provisions will remain in full force and effect; and (c) Force
Majeure. CONTRACTOR shall not be liable for delays or inability to service caused directly or
indirectly by strikes, accidents, climate conditions, parts availability, unsafe travel conditions, or
other reasons beyond CONTRACTOR control.
IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above
written.
CONTRACTOR: CITY OF ELGIN:
Chicago Office Technology Group, Inc.
By: Q r / � K.
, e/ /
'ichard G.Kozal,CITY Manager
Name/Print: /V Q ply l{ (r�j
Title: eedvtivt..4 1491 1
FEIN NO. 36-3206780
F:Uxgai DeptMAgreement\RFP Agr-Chicago Office Tech Gmup-9.29.16.docx
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SCHEDULE 1
SCOPE OF WORK
The following equipment and services are provided in response to the proposal submitted by the
CONTRACTOR to the CITY
Services and Requests Covered Under This Agreement
The following services shall be provided by the CONTRACTOR to the CITY:
1. Deployment and Maintenance of Digital Devices: This is all-inclusive of equipment,
maintenance,parts,travel,toner,and all consumable supplies except paper. CONTRACTOR shall
clean all printers overed under this agreement annually.
2. Manufacturer Preventative Maintenance: Preventative maintenance shall be performed at the
frequency prescribed by the manufacturer per copying/printing volumes or greater frequency as
needed,and per the terms of this agreement.
3. If a technician cannot satisfactorily repair a printer,CONTRACTOR shall provide a
replacement of the printer with a comparable model to the existing model agreement.
CONTRACTOR shall ensure that the replacement device connects to the network and prints with
existing drivers and controllers. This replacement device shall be provided at no additional cost.
4. CONTRACTOR will be CITY's exclusive source to encompass all service, supplies, and
systems and provide a dedicated service engineer and team during the term of this agreement.
5. During CONTRACTOR quarterly reviews,CONTRACTOR shall provide detailed reports
of equipment, technology and the service engineer performance. If any issues exist,
CONTRACTOR will address solutions including replacement of technology and service engineer.
6. Performance Based Assurance Guarantee. CONTRACTOR guarantees that the equipment
will perform to manufacturer specifications. CONTRACTOR will meet and exceed average
service response guarantees of 4-6 hours. Phone fixes will meet and exceed average service
response guarantees of 45 minutes to 2 hours.
7. CONTRACTOR shall open calls daily to assure completion.
8. If there are two consecutive calls within a week a Service Supervisor shall be notified.
9. If three calls occur within a month a Service Manager site visit will be provided to resolve
all issues.
10. These programs will he reviewed quarterly with CITY. If CONTRACTOR does not meet
these guidelines,CITY shall provide written notice to CONTRACTOR Sales Vice President,Tony
Benassi, and allow CONTRACTOR 45 days to rectify the problem. If issues cannot be rectified to
mutual satisfaction, CONTRACTOR will replace with a substantively similar system.
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** The Kyocera devices will be replaced with the following devices at no cost to the CITY of
Elgin:
Current Current Replacement Replacement MSRP
Make Model Make Model
Kyocera FS-3900 HP CPO 3015 $629
HP CPO $490
Kyocera P6021 CP3525N
HP CPO $490
Kyocera P6021n CP3525N
HP CPO $490
Kyocera P6130CDN CP3525N
Kyocera M2035 HP CPO 3015 $629
Kyocera FS-2020 HP CPO 3015 $629
Kyocera FS-3920 HP CPO 3015 $629
K ocera FS-4000 HP CPO 3015 $629
Total Value $4,615
*The cost associated to the usage of each devices will be included in the Cost Per Image cost as
set forth in Schedule 3.
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SCHEDULE 2
Replacement
Location t t ;'11-"tr a
�� A Model Note
CustService Brother HL-7050 series
HL-52500N
Code Permit Brother series
Police TUI Brother HL-5370DW series
Police Crime Color Laser
Analysis Dell 5110cn
PoliceJall HP Laserjet 4250
LaserJet P3010
DMS-ISP06 HP Series
CLJCP4520
Legal-Kaitlin HP Series
LaserJet 4050
PoliceAdminLaser HP Series
City Clerk HP LaserJet 3390
LaserJet 1320
Hemmens Stage HP series
Riverside Control LaserJet 4000
Room HP Series
LaserJet 4000
Slade HP Series
Police Evidence LaserJet P3455
Bench HP MFP
CentreAdventure Brother DCP-7065DN
Centre
Membership Brother MFC-9450CDN
Fire 4 Lieutenant
Office Brother MFC-8510
HL-4040CDN
PWAdminOffice Brother series
HL-5250DN
CentreFrontDsk Brother series
City Manager
Office Brother MFC-9450CDN
ITS Brother MFC-8480DN
Centre Preschool Brother MFC-J630W
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d{33 ���� t#CC£ 1 pment
�§}E Y � � Te�" N i5� f^ � &Sf Y e.L� A ����\M• lh{EL
Location i �'�` � t 10 e Not
Mike Leiman,
Park'snRec Brother MFC-9330
Hemmens Butch HL-4040CDN
Office Brother series
Police/ARC Brother MFC-8510DN
Police Brother HL-5250DNseries
HL-4040CDN
BluffCityColor Brother series
Police Traffic HL-5370DW
Supervisor Brother series
HRPrintFax Brother MFC-8460N
Police Lt Office Brother MFC-8710DN
Sports Complex Brother MFC-85100N
PWFIeetPrinter Brother MFC-8480DN
FireStation 5 Brother MFC-851OCDN
Dispatch Center Brother MFC 8950
Fire Dept Brother HL-2280DW
HL-4150CDN
PWMaiIRm Brother series
HL-4040CDN
PlanColor Brother series
Fire3Color Brother MFC-9460CDN
HL-5250DN
Police Brother series
FireStation 7 Brother MFC-8510DN
Fire 5 Office
Printer Fax Brother MFC-78600W
NC-6600h,
Firmware
Ver.1.06
(07.11.21),MID
Police Brother 84UA05
Riverside HL-5470CDN
Instrumentation Brother series
HL-53700W
SladeCrew Brother series
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° s 6t 1: Replacement
Location 5' ff Ma k od Note
Adjunction Dell 3333dn Laser MFP
5330dn Mono
PoliceRecords Dell Laser Printer
5330dn Mono
PoliceAdmin3 Dell Laser Printer
Dell B1265dnf
PoliceTraining Dell Laser MFP
B1265dnf
Police Dell Laser MFP
Dell 1130n
Mono Laser
PolicePatrol3 Dell Printer
Accounting HP Laserjet 4050
LaserJet 4050
Human Resources HP Series
CentreAdmin LaserJet 4100
North-parks/rec HP Series
LaserJet 1320
CentreFrontDsk3 HP series
LaserJet 1320
CentreFitnessDsk HP series
Lasejet Pro
Adjunction Wireless Printer HP P1102W
Code License HP LaserJet 2420
LaserJet 1320
CentreManager HP series
LaserJet 4100
Water Meter HP MFP
FirelCaptain HP LaserJet 1320 series
Centre Banquet LaserJet P2015
Office HP Series
BldmCityHall HP LaserJet 4250
LaserJet 2100
Fire1Radio HP Series
Hemmens Admin HP LaserJet 4100 Series
LaserJet 2100
Cemetery HP Series
LaserJet 4050
Purchase HP Series
Fire HP Officejet 6500 E709a
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k��Replacement YIP
Location Make Modes r ' Note
Wing Park
Clubhouse HP U P2015 series
PoliceFrontDesk HP Laserjet 4250
LaserJet 1320
Code Basement HP series
Color Laserjet
PoliceMJDCalor HP 4700
Police Admin HP CP4020
LaserJet P2015
PoliceEvidence HP Series
LaserJet 4000
Legal-Kelly HP Series
City Manager
Back HP LaserJet 1300n
IT HP U 4100
LaserJet 4000
FirelAdminOfr HP Series
City ManagerFront HP LaserJet P3005
LaserJet P2015
Fire3 HP Series
Airlite HP MFC-8510DN
LaserJet
Police HP P1505n
Fire 1 Fire
Prevention
Bureau HP LaserJet 2220
LaserJet
PolicePatrol7 HP P1505n
LaserJet
PolicePatrol9 HP P1505n
Finance Colleen LaserJet 1320
Ptr HP series
LaserJet
Police HP P1505n
LaserJet 1320
Legal3 HP series
Fire7RadioRoom HP LaserJet P2015 Series
MaintenanceColor Kyocera P6021 CPO HP CP 3525n
12
14#! 3 ns
Replacement
Location ;Make tYllloe ', Note
Fire6 Color Kyocera P6021n CPO HP CP 3525n
FireAdmin/Sandra
(installed) Kyocera P6130CDN CPO HP CP 3525n
Police Evidence
Bench Kyocera FS-3900 CPO HP 3015
Finance Kyocera FS-3920 CPO HP 3015
Communications
Dept/Police Kyocera FS-3900 CPO HP 3015
Legal 2 Kyocera M2035 CPO HP 3015
Police Kyocera FS-4000 CPO HP 3015
Parks n Rec Kyocera P6021 CPO HP CP 3525n
Police Social
Services Kyocera FS-2020 CPO HP 3015
FS-3900(NEW
Police Records Kyocera 2/20/16) CPO HP 3015
PoliceMid2 Kyocera FS-2020 CPO HP 3015
Communications
Dept/Police Lexmark MS811
Legal Lexmark T654
Police Lexmark T650
Police Lexmark T650
Police Panasonic OF-8000
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SCHEDULE 3
PRICING
CONTRACTOR shall provide maintenance at the following prices:
Usage/Rate Breakdown
N/A B&W Copies N/A Rate N/A Overage Rate
N/A Color Copies N/A Rate N/A Overage Rate
Usage B&W Prints .0085 Rate N/A Overage Rate
Usage Color Prints .085 Rate N/A Overage Rate
N/A B&W Flat Fee Units N/A Unit Rate
N/A CLR Flat Fee Units NJA Unit Rate
N/A Ink Jet Flat Fee Units N/A Unit Rate(Toner Only)
Items Induded (check all that apply)
Parts El Toner IN Other(Specified Below)
items Exduded and Soesial Terms
Labor Included. OEM and/or MICR toner is available at$.0102 BW/ $.102 Color per page. All covered printers must be
networked. Any printer that Is not networked will not be covered for supplies or service. Usage will be billed monthly In
Excel format. Rates locked for contract effective date of this Agreement. 3 and 4 year extension permitted at the CITY of
Elgin's option request.
COTG Diagnostic Apolicatiort
In the event COTG 360 Diagnostic Application is not installed or a COTG representative Is required to visit CITY ofik:e to obtain these meters,a
meter administration charge of$25.00 will be added to CrrY overage Invoice.
COTG 360 Diagnostic Application Installed? YES ® NO ❑
Meter requests for non-networked devices should be emailed to the contact below.For multiple devices and contacts please submit a
separate schedule A.
Meter Contact Name(Print Name): Phone Number: Email Address:
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