HomeMy WebLinkAbout16-131 Resolution No. 16-131
RESOLUTION
AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION
SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND RATIFYING
THE EXECUTION OF A GRANT AGREEMENT
(Agreement No. AP-17-0089)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
the City of Elgin,Illinois hereby accepts the Illinois Department of Transportation Sustained Traffic
Enforcement Program(STEP)grant in the amount of$98,509 for occupant protection and impaired
driving enforcement.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that it hereby ratifies and approves the execution of a grant agreement by Richard G.
Kozal,City Manager,with the Illinois Department of Transportation regarding the Sustained Traffic
Enforcement Program (STEP), a copy of which is attached hereto and made a part hereof by
reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: November 2, 2016
Adopted: November 2, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
Agreement No. AP-17-0089
GRANT AGREEMENT
EIVED .
'REC
OCT 6 2016 BETWEEN
Safety ProgrV115STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION
& Engineering AND
ELGIN POLICE DEPARTMENT
The Illinois Department of Transportation (Grantor),with its principal office at
2300 South Dirksen Parkway, Springfield, Illinois 62764,
and Elgin Police Department (Grantee),with its principal office at
150 Dexter Ct. Elgin, Illinois 60120,
and payment address(if different than principal office)at N/A
hereby enter into this Grant Agreement(Agreement). Grantor and Grantee are collectively referred to
herein as"Parties"or individually as a"Party."
PART ONE—THE UNIFORM TERMS
RECITALS
WHEREAS, it is the intent of the Parties to perform consistent with all Exhibits and attachments hereto
and pursuant to the duties and responsibilities imposed by Grantor under the laws of the State of Illinois
and in accordance with the terms, conditions and provisions hereof.
NOW,THEREFORE, in consideration of the foregoing and the mutual agreements contained herein,
and for other good and valuable consideration, the value, receipt and sufficiency of which are
acknowledged,the Parties hereto agree as follows:
ARTICLE I
AWARD AND GRANTEE SPECIFIC INFORMATION AND CERTIFICATION
1.1 DUNS Number:SAM Registration; Nature of Entity. Under penalties of perjury,Grantee
certifies that 010224772 is Grantee's correct DUNS number, that 36-6005862
is Grantee's correct FEIN or Social Security Number,and that Grantee has an active State registration
and SAM registration(if federal funds). Grantee is doing business as a(check):
❑ Individual ❑ Nonresident Alien
❑ Sole Proprietorship ❑ Pharmacy/Funeral Home/Cemetery Corp.
❑ Partnership ❑ Tax Exempt
❑ Corporation (includes Not For Profit) ❑ Limited Liability Company(select
❑ Medical Corporation applicable tax classification)
® Governmental Unit ❑ D= disregarded entity
❑ Estate or Trust ❑ C= corporation
❑ Pharmacy-Non Corporate ❑ P=partnership
1.2 Amount of Agreement. Grant Funds(check one) ® shall not exceed ❑ are estimated
to be $98,509.00, of which $98,509.00, are federal funds. Grantee agrees
to accept Grantor's payment as specified in the Exhibits and attachments incorporated herein as part of
this agreement.
State of Illinois
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Agreement No. AP-17-0089
1.3 Identification Numbers. If applicable,the Federal Award Identification Number(FAIN)is
18X92040201L16, the Federal awarding agency is NHTSA,
and the Federal Award date 11/19/2015. If applicable,the Catalog of Federal Domestic
Assistance(CFDA)Name is State and Community Highway Safety and Number is
20.600. The Catalog of State Financial Assistance(CSFA)Number is 494-10-0343.
1.4 Term.This Agreement shall be effective on 10/01/16 and shall expire on 09130/17
unless terminated pursuant to this Agreement.
1.5 Certification. Grantee certifies under oath that(1)all representations made in this Agreement
are true and correct and (2)all Grant Funds awarded pursuant to this Agreement shall be used only for
the purpose(s)described herein. Grantee acknowledges that the Award is made solely upon this
certification and that any false statements, misrepresentations,or material omissions shall be the basis
for immediate termination of this Agreement and repayment of all Grant Funds.
1.6 Signatures. In witness whereof,the Parties hereto have caused this Agreement to be
executed by their duly authorized representatives.
Illinois Department of Transportation Elgin Police Department
By: 2 By:
/�/ G
Signature of Secretary,IDOT Signature of Authorized Represe tive
Date: Q— `"�— �p Date: C
Printed Name: Randall S. Blankenhorn Printed Name: Saaa-S#egeH- R Z('
E-mail: st y-gli_¢ nituQfalnfn nr�
s—�
By: LAI���� A
Director, Office of Program Development \1
Date: 10— )-1 -1
Printed Name: Priscilla A.Tobias, P.E.
By: tl 4
B : /A By.
Signature of CKief Counsel,[DOT OR Signature of Director,Program Development
Date: Date:
10-7-tG
Printed Name: William M. Barnes Printed Name: Priscilla A. Tobias, PE
By: ��/b( By:
Signature of Director.Finance and Administration Signature of
Date: Date:
Printed Name: Jeff Heck Printed Name:
State of Illinois
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Agreement No. AP-17-0089
ARTICLE II
REQUIRED REPRESENTATIONS
2.1 Standing and Authority. Grantee warrants that:
(a) Grantee is duly organized,validly existing and in good standing under the laws of
the State in which it was incorporated or organized.
(b) Grantee has the requisite power and authority to execute and deliver this
Agreement and all documents to be executed by it in connection with this Agreement,to perform
its obligations hereunder and to consummate the transactions contemplated hereby.
(c) If Grantee is organized under the laws of another jurisdiction, Grantee warrants
that it is also duly qualified to do business in Illinois and is in good standing with the Illinois
Secretary of State.
(d) The execution and delivery of this Agreement, and the other documents to be
executed by Grantee in connection with this Agreement, and the performance by Grantee of its
obligations hereunder have been duly authorized by all necessary entity action.
(e) This Agreement and all other documents related to this Agreement, including the
Uniform Grant Application,the Exhibits and attachments to which Grantee is a party constitute
the legal,valid and binding obligations of Grantee enforceable against Grantee in accordance
with their respective terms.
2.2 Compliance with Internal Revenue Code. Grantee certifies that it does and will comply with all
provisions of the Federal Internal Revenue Code(26 USC 1),the Illinois Revenue Act(35 ILCS 5), and all
rules promulgated thereunder, including withholding provisions and timely deposits of employee taxes
and unemployment insurance taxes.
2.3 Compliance with Federal Funding Accountability and Transparency Act of 2006. Grantee
certifies that it does and will comply with the reporting requirements of the Federal Funding Accountability
and Transparency Act of 2006(P.L. 109-282)(FFATA)with respect to Federal Awards greater than or
equal to$25,000. A FFATA sub-award report must be filed by the end of the month following the month
in which the award was made.
2.4 Compliance with Uniform Grant Rules(2 CFR Part 200). Grantee certifies that it shall adhere
to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements,which
are published in Title 2, Part 200 of the Code of Federal Regulations, and are incorporated herein by
reference. See 44 III. Admin. Code 7000.30(b)(1)(A).
2.5 Compliance with Registration Requirements. Grantee and its sub-grantees shall: (i)be
registered with the Federal SAM if seeking an Award that is partially or fully paid by Federal funds, and
registered with the State equivalent of SAM; (ii) be in good standing with the Illinois Secretary of State;
and (iii)have a valid DUNS number. It is Grantee's responsibility to remain current with these
registrations and requirements. If Grantee's status with regard to any of these requirements change,or
the certifications made in and information provided in the Uniform Grant Application changes, Grantee
must notify the Grantor in accordance with ARTICLE XVIII.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 201713 28 16
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Agreement No. AP-17-0089
ARTICLE III
DEFINITIONS
3.1 Definitions. Capitalized words and phrases used in this Agreement have the fcllowing
meanings:
"2 CFR Part 200"means the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards published in Title 2, Part 200 of the Code of Federal Regulations.
"Agreement"or"Grant Agreement" has the same meaning as in 44 III. Admin. Code 7000.20.
"Allocable Costs"means costs allocable to a particular cost objective if the goods or services
involved are chargeable or assignable to such cost objective in accordance with relative benefits received
or other equitable relationship. Costs allocable to a specific Program may not be shifted to other
Programs in order to meet deficiencies caused by overruns or other fund considerations, to avoid
restrictions imposed by law or by the terms of this Agreement, or for other reasons of convenience.
"Allowable Costs"has the same meaning as in 44 lll. Admin. Code 7000.20.
"Award" has the same meaning as in 44 III.Admin. Code 7000.20.
"Budget" has the same meaning as in 44 III.Admin. Code 7000.20.
"CFDA"or"Catalog of Federal Domestic Assistance"has the same meaning as in 44 III.Admin.
Code 7000.20.
"Close-out Report"means a report from the Grantee allowing the Grantor to determine whether all
applicable administrative actions and required work have been completed, and therefore closeout actions
can commence.
"Conflict of Interest" has the same meaning as in 44 Ill.Admin. Code 7000.20.
"Consolidated Financial Report"means a financial information presentation in which the assets,
equity, liabilities, and operating accounts of an entity and its subsidiaries are combined (after eliminating
all inter-entity transactions)and shown as belonging to a single reporting entity.
"Cost Allocation Plan"has the same meaning as in 44 III.Admin. Code 7000.20.
"CSFA"or"Catalog of State Financial Assistance" has the same meaning as in 44 III.Admin. Code
7000.20.
"Direct Costs"has the same meaning as in 44 III. Admin. Code 7000.20.
"Disallowed Costs"has the same meaning as in 44 III. Admin. Code 7000.20.
"DUNS Number"means a unique nine digit identification number provided by Dun&Bradstreet for
each physical location of Grantee's organization. Assignment of a DUNS Number is mandatory for all
organizations seeking an Award from the State of Illinois.
"FAIN"means the Federal Award Identification Number.
"FFATA"or"Federal Funding Accountability and Transparency Act"has the same meaning as in 31
USC 6101; P.L. 110-252.
State of IHinois
GRANT AGREEMENT FISCAL YEAR 2017 13 28 16
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Agreement No. AP-17-0089
"Fixed-Rate"has the same meaning as in 44 111. Admin. Code 7000.20. "Fixed-Rate"is in contrast to
fee-for-service, 44 III.Admin. Code 7000.20.
"GAAP"or"Generally Accepted Accounting Principles"has the same meaning as in 44 III.Admin.
Code 7000.20.
"Grant Funds" has the same meaning as in 30 ILCS 705.
"Indirect Costs" has the same meaning as in 44 III.Admin. Code 7000.20.
"Indirect Cost Rate"means a device for determining in a reasonable manner the proportion of
indirect costs each Program should bear. It is a ratio(expressed as a percentage)of the Indirect Costs to
a Direct Cost base. If reimbursement of Indirect Costs is allowable under an Award, Grantor will not
reimburse those Indirect Costs unless Grantee has established an Indirect Cost Rate covering the
applicable activities and period of time, unless Indirect Costs are reimbursed at a fixed rate.
"Indirect Cost Rate Proposal" has the same meaning as in 44 III. Admin. Code 7000.20.
"Net Revenue"means an entity's total revenue less its operating expenses, interest paid,
depreciation, and taxes. "Net Revenue"is synonymous with"Profit.'
"Nonprofit Organization" has the same meaning as in 44 III. Admin. Code 7000.20.
"Notice of Award" has the same meaning as in 44 111.Admin, Code 7000.20.
"OMB"has the same meaning as in 44 III. Admin. Code 7000.20.
"Prior Approval"has the same meaning as in 44 Ill. Admin. Code 7000.20.
"Profit"means an entity's total revenue less its operating expenses, interest paid, depreciation, and
taxes. "Profit"is synonymous with"Net Revenue."
"Program"means the services to be provided pursuant to this Agreement.
"Program Costs"means all Allowable Costs incurred by Grantee and the value of the contributions
made by third parties in accomplishing the objectives of the Award during the Term of this Agreement.
"Program Income"has the same meaning as in 44 III. Admin. Code 7000.20.
"Related Parties"has the meaning set forth in Financial Accounting Standards Board (FASB)
Accounting Standards Codification(ASC)850-10-20.
"SAM"means the federal System for Award Management(SAM);which is the Federal repository into
which an entity must provide information required for the conduct of business as a recipient. 2 CFR 25
Appendix A(1)(C)(1).
"State"means the State of Illinois.
"Term"has the meaning set forth in Paragraph 1.4.
"Unallowable Costs"has the same meaning as in 44 III.Admin. Code 7000.20.
Stale of Illinois
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Agreement No. AP-17.0089
ARTICLE IV
PAYMENT
4.1 Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon
and subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in
whole or in part, without penalty or further payment being required, if(i)sufficient funds for this Agreement
have not been appropriated or otherwise made available to the Grantor by the State or the Federal
funding source, (ii)the Governor or Grantor reserves funds, or(iii)the Governor or Grantor determines
that funds will not or may not be available for payment. Grantor shall provide notice, in writing,to Grantee
of any such funding failure and its election to terminate or suspend this Agreement as soon as
practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the
written notice unless otherwise indicated.
4.2 Illinois Grant Funds Recovery Act. Any Grant Funds remaining at the end of the
Agreement period which are not expended or legally obligated by Grantee shall be returned to Grantor
within forty-five(45)days after the expiration of this Agreement in accordance with the Grant Funds
Recovery Act(30 ILCS 705/1 of seq.). In the event of a conflict between the Grant Funds Recovery Act
and the Grant Accountability and Transparency Act,the provisions of the Grant Accountability and
Transparency Act shall control. 30 ILCS 708/80.
4.3 Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO
or PART THREE, Federal funds received under this Agreement shall be managed in accordance with the
Cash Management Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable Federal
laws or regulations.
4.4 Payments to Third Parties. Grantee agrees to hold harmless Grantor when Grantor acts
in good faith to redirect all or a portion of any Grantee payment to a third party. Grantor will be deemed to
have acted in good faith if it is in possession of information that indicates Grantee authorized Grantor to
intercept or redirect payments to a third party or when so ordered by a court of competent jurisdiction.
4.5 Modifications to Estimated Amount. If the Agreement amount is established on an
estimated basis, then it may be increased by mutual agreement at any time during the Term. Grantor
may decrease the estimated amount of this Agreement at any time during the Term if(i)Grantor believes
Grantee will not use the funds during the Term, (ii)Grantor believes Grantee has used funds in a manner
that was not authorized by this Agreement, (iii)sufficient funds for this Agreement have not been
appropriated or otherwise made available to the Grantor by the State or the Federal funding source, (iv)
the Governor or Grantor reserves funds, or(v)the Governor or Grantor determines that funds will or may
not be available for payment. Grantee will be notified, in writing, of any adjustment of the estimated
amount of this Agreement. In the event of such reduction, services provided by Grantee under Exhibit A
may be reduced accordingly. Grantee shall be paid for work satisfactorily performed prior to the date of
the notice regarding adjustment. 2 CFR 200.308.
4.6 1 nterest.
(a) All interest earned on Grant Funds held by a Grantee shall become part of the
Grant Funds when earned and be treated accordingly for all purposes, unless otherwise provided
in PART TWO or PART THREE. 30 ILCS 705/10.
(b) Grant Funds shall be placed in an insured account, whenever possible, that
bears interest, unless exempted under 2 CFR Part 200.305(b)(8). All interest earned shall be
considered Grant Funds and are subject to the same restrictions, unless there is an applicable
Federal program rule that takes precedence.
State d Illinois
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Agreement No. AP-17.0089
(c) A Grantee who is required to reimburse Grant Funds pursuant to an action
brought under the Grant Funds Recovery Act, and who enters into a deferred payment plan for
the purpose of satisfying a past due debt, shall be required to pay interest on such debt as
required by Section 10.2 of the Illinois State Collection Act of 1986, 30 ILCS 210; See a/so 30
ILCS 705/10.
4.7 Timely Billing Required. Grantee must submit any payment request to Grantor within
thirty(30)days of the end of the quarter, unless another billing schedule is specified in PART TWO or
PART THREE. Failure to submit such payment request timely will render the amounts billed an
unallowable cost which Grantor cannot reimburse. In the event that Grantee is unable,for good cause, to
submit its payment request timely, Grantee shall timely notify Grantor and may request an extension of
time to submit the payment request. Grantor's approval of Grantee's request for an extension shall not be
unreasonably withheld.
4.8 Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee
must contain the following certification by an official authorized to legally bind the Grantee:
By signing this report[or payment request), 1 certify to the best of my
knowledge and belief that the report[or payment request]is true,
complete, and accurate,and the expenditures, disbursements and cash
receipts are for the purposes and objectives set forth in the terms and
conditions of the Federal or State award. I am aware that any false,
fictitious, or fraudulent information, or the omission of any material fact,
may subject me to criminal,civil or administrative penalties for fraud,
false statements,false claims or otherwise. (U.S. Code Title 18, Section
1001 and Title 31, Sections 3729-3730 and 3801-3812).
ARTICLE V
SCOPE OF GRANT ACTIVITIES/PURPOSE OF GRANT
5.1 Scope of Grant Activities/Purpose of Grant. Grantee will conduct the Grant Activities or
provide the services as described in the Exhibits and attachments, including Exhibit A(Project
Description)and Exhibit B(Deliverables), incorporated herein and in accordance with all terms and
conditions set forth herein and all applicable administrative rules. in addition,the State's Notice of Award
is incorporated herein as an attachment. All Grantor-specific provisions and programmatic reporting
required under this Agreement are described in PART TWO(The Grantor-Specific Terms). All Project-
specific provisions and reporting required under this Agreement are described in PART THREE.
5.2 Scope Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Scope
revision is necessary for one or more of the reasons enumerated in 2 CFR 200.308. All requests for
Scope revisions that require Grantor approval shall be signed by Grantee's authorized representative and
submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will
not be reimbursed if expended before Grantor gives written approval. See 2 CFR 200.308.
5.3 Speck Conditions. if applicable, specific conditions required after a risk assessment will
be included in Exhibit H. Grantee shall adhere to the specific conditions listed therein.
State of 111nois
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Agreement No. AP-17-0089
ARTICLE VI
BUDGET
6.1. Budget. The Budget is a schedule of anticipated grant expenditures that is approved by
Grantor for carrying out the purposes of the Award. When Grantee or third parties support a portion of
expenses associated with the Award, the Budget includes the non-Federal as well as the Federal share
(and State share if applicable)of grant expenses. The Budget submitted by Grantee at application will be
final and is incorporated herein as an attachment. However,a revised Budget is incorporated if submitted
to Grantor and thereafter approved.
6.2. Budget Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Budget
revision is necessary for one or more of the reasons enumerated in 2 CFR 200.308. All requests for
Budget revisions that require Grantor approval shall be signed by Grantee's authorized representative
and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and
All not be reimbursed if expended before Grantor gives written approval. 2 CFR 200.308.
6.3. Discretionary Line Item Transfers. Unless prohibited from doing so in 2 CFR 200.308,
transfers between approved line items may be made without Grantor's approval only if the total amount
transferred does not exceed the allowable variance of the greater of either(i)ten percent(10%)of the
Budget line item or(ii)one thousand dollars($1,000)of the Budget line item. Discretionary line item
transfers may not result in an increase to the Budget.
6.4. Non-discretionary Line Item Transfers. Total line item transfers exceeding the allowable
variance of the greater of either(i)ten percent(10%)of the Budget line item or(ii)one thousand dollars
($1,000)of the Budget line item require Grantor approval as set forth in Paragraph 6.2.
6.5. Notification. Within thirty(30)calendar days from the date of receipt of the request for
Budget revisions, Grantor will review the request and notify Grantee whether the Budget revision has
been approved, denied,or the date upon which a decision will be reached.
ARTICLE VII
ALLOWABLE COSTS
7.1. Allowability of Costs: Cost Allocation Methods. The allowability of costs and cost
allocation methods for work performed under this Agreement shall be determined in accordance with 2
CFR 200 Subpart E and Appendices III, IV,and V.
7.2. Indirect Cost Rate Submission.
(a) This Paragraph 7.2 applies only to:
(i) A Grantee who charges, or expects to charge, any Indirect Costs; and
(ii) A Grantee who is allowed to charge Indirect Costs under federal or state
statutes, state administrative rules, and agency or program rules, regulations and
policies.
(b) A Grantee must submit an Indirect Cost Rate Proposal in accordance with
federal regulations for approval no later than three months after the effective date of the Award, in
a format prescribed by Grantor.
(c) A Grantee who has a current, applicable rate negotiated by a cognizant Federal
agency shall provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the
Federal government. Grantor will accept that Indirect Cost Rate, up to any statutory, rule-based
or programmatic limit.
State of Illinois
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Agreement No. AP-97-0089
7.3. Transfer of Costs. Cost transfers between Grants,whether as a means to compensate
for cost overruns or for other reasons, are unallowable.See 2 CFR 200.451.
7.4. Higher Education Cost Principles. The Federal cost principles that apply to public and
private institutions of higher education are set forth in 2 CFR Part 200 Subpart E and Appendix 111.
7.5. Nonprofit Organizations Cost Principles. The Federal cost principles that apply to
Nonprofit Organizations that are not institutions of higher education are set forth in 2 CFR Part 200
Subpart E, unless exempt under 2 CFR 200 Appendix VIII.
7.6. Government Cost Principles. The Federal cost principles that apply to State,local and
Federally-recognized Indian tribal governments are set forth in 2 CFR Part 200 Subpart E,Appendix V,
and Appendix VII.
7.7. Commercial Organization Cost Principles. The Federal cost principles and procedures
for cost analysis and the determination, negotiation and allowance of costs that apply to commercial
organizations are set forth in 48 CFR Part 31.
7.8. Financial Management Standards. The financial management systems of Grantee must
meet the following standards:
(a) Accounting System. Grantee organizations must have an accounting system
that provides accurate,current, and complete disclosure of all financial transactions related to
each State-and Federally funded Program. Accounting records must contain information
pertaining to State and Federal pass-through awards, authorizations, obligations, unobligated
balances, assets, outlays,and income. These records must be maintained on a current basis
and balanced at least quarterly. Cash contributions to the Program from third parties must be
accounted for in the general ledger with other Grant Funds. Third party in-kind(non-cash)
contributions are not required to be recorded in the general ledger, but must be under accounting
control, possibly through the use of a memorandum ledger. See 2 CFR 200.302.
(b) Source Documentation. Accounting records must be supported by such source
documentation as canceled checks, bank statements, invoices, paid bills, donor letters,time and
attendance records, activity reports,travel reports, contractual and consultant agreements, and
subaward documentation. All supporting documentation should be clearly identified with the
Award and general ledger accounts which are to be charged or credited.
(i) The documentation standards for salary charges to grants are prescribed
by 2 CFR 200.430, and in the cost principles applicable to the entity's organization
(Paragraphs 7.4 through 7.7).
(ii) If records do not meet the standards in 2 CFR 200.430,then Grantor
may notify Grantee in PART TWO, PART THREE or Exhibit H of the requirement to
submit Personnel activity reports. See 2 CFR 200.430(i)(8). Personnel activity reports
shall account on an after-the-fact basis for one hundred percent(100%)of the
employee's actual time, separately indicating the time spent on the grant, other grants or
projects,vacation or sick leave,and administrative time, if applicable. The reports must
be signed by the employee, approved by the appropriate official, and coincide with a pay
period. These time records should be used to record the distribution of salary costs to
the appropriate accounts no less frequently than quarterly.
State of Illinois
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(iii) Formal agreements with independent contractors, such as consultants,
must include a description of the services to be performed, the period of performance,the
fee and method of payment,an itemization of travel and other costs which are
chargeable to the agreement, and the signatures of both the contractor and an
appropriate official of Grantee.
(iv) If third party in-kind (non-cash)contributions are used for Grant
purposes, the valuation of these contributions must be supported with adequate
documentation.
(c) Internal Control. Effective control and accountability must be maintained for all
cash, real and personal property, and other assets. Grantee must adequately safeguard all such
property and must provide assurance that it is used solely for authorized purposes. Grantee must
also have systems in place that provide reasonable assurance that the information is accurate,
allowable, and compliant with the terms and conditions of this Agreement.
(d) Budget Control. Records of expenditures must be maintained for each Award
by the cost categories of the approved Budget(including indirect costs that are charged to the
Award), and actual expenditures are to be compared with Budgeted amounts at least quarterly.
(e) Cash Management. Requests for advance payment shall be limited to
Grantee's immediate cash needs. Grantee must have written procedures to minimize the time
elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds
on hand. 2 CFR 200.305.
7.9 Federal Requirements. All Grants, whether funded in whole or in part with either Federal
or State funds, are subject to Federal requirements and regulations, including but not limited to 2 CFR
Part 200, 44 III. Admin. Code 7000.30(b)and the Financial Management Standards in Paragraph 7.9.
7.10 Profits. It is not permitted for any person or entity to earn a Profit from an Award. See,
e.g., 2 CFR 200.400(g); see also 30 ILCS 708/60(a)(7).
7.11 Management of Program Income. Grantee is encouraged to earn income to defray
program costs where appropriate, subject to 2 CFR 200.307.
ARTICLE VIII
REQUIRED CERTIFICATIONS
8.1 Certifications. Grantee, its officers, and directors shall be responsible for compliance with
the enumerated certifications to the extent that the certifications apply to Grantee.
(a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting
to bribe an officer or employee of the State of Illinois, nor made an admission of guilt of such
conduct which is a matter of record(30 ILCS 500/50-5).
(b) Bid Rigging. Grantee certifies that it has not been barred from contracting with
a unit of State or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the
Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively).
(c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred
from receiving an Award because Grantee, or its affiliate(s), is/are delinquent in the payment of
any debt to the State, unless Grantee, or its affiliate(s), has/have entered into a deferred payment
plan to pay off the debt, and Grantee acknowledges Grantor may declare the Agreement void if
the certification is false(30 ILCS 500 150-11).
State of Illinois
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Agreement No. AP-17.0089
(d) Educational Loan. Grantee certifies that it is not barred from receiving State
agreements as a result of default on an educational loan(5 ILCS 385/1 et seq.).
(e) International Boycott. Grantee certifies that neither it nor any substantially
owned affiliated company is participating or shall participate in an international boycott in violation
of the provision of the U.S. Export Administration Act of 1979(50 USC Appendix 2401 et seq. or
the regulations of the U.S. Department of Commerce promulgated under that Act(15 CFR Parts
730 through 774).
(f) Dues and Fees. Grantee certifies that it is not prohibited from receiving an
Award because it pays dues or fees on behalf of its employees or agents, or subsidizes or
otherwise reimburses them for payment of their dues or fees to any dub which unlawfully
discriminates(775 ILCS 25/1 et seq.).
(g) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children
Act of 2001 in that it prohibits smoking in any portion of its facility used for the provision of health,
day care, early childhood development services, education or library services to children under
the age of eighteen(18),which services are supported by Federal or State government
assistance(except such portions of the facilities which are used for inpatient substance abuse
treatment)(20 USC 7181-7184).
(h) Drug-Free Work Place. If Grantee is not an individual, Grantee certifies it wIl
provide a drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If
Grantee is an individual and this Agreement is valued at more than$5,000, Grantee certifies it
shall not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a
controlled substance during the performance of the Agreement. 30 ILCS 580/4. Grantee further
certifies that it is in compliance with the government-wide requirements for a drug free workplace
as set forth in 41 USC 8102.
(i) Motor Voter Law. Grantee certifies that it is in full compliance with the terms
and provisions of the National Voter Registration Act of 1993(52 USC 20501 et seq.).
(j) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance
with all applicable standards,order or regulations issued pursuant to the Clean Air Act(42 USC
§7401 et seq.)and the Federal Water Pollution Control Act, as amended(33 USC §1251 et seq.).
(k) Debarment. Grantee certifies that it is not debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any
Federal department or agency (45 CFR Part 76), or by the State(See 30 ILCS 708/25(6)(G)).
(1) Non-procurement Debarment and Suspension. Grantee certifies that it is in
compliance with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C.
(m) Grant for the Construction of Fixed Works. Grantee certifies that all
Programs for the construction of fixed works which are financed in whole or in part with funds
provided by this Agreement shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et
seq.)unless the provisions of that Act exempt its application. In the construction of the Program,
Grantee shall comply with the requirements of the Prevailing Wage Act including, but not limited
to, inserting into all contracts for such construction a stipulation to the effect that not less than the
prevailing rate of wages as applicable to the Program shall be paid to all laborers, workers, and
mechanics performing work under the Award and requiring all bonds of contractors to include a
provision as will guarantee the faithful performance of such prevailing wage clause as provided
by contract.
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(n) Health Insurance Portability and Accountability Act. Grantee certifies that it
is in compliance with the Health Insurance Portability and Accountability Act of 1996(HIPAA),
Public Law No. 104-191, 45 CFR Parts 160, 162 and 164, and the Social Security Act, 42 USC
13204-2 through 1320d-7, in that it may not use or disclose protected health information other
than as permitted or required by law and agrees to use appropriate safeguards to prevent use or
disclosure of the protected health information. Grantee shall maintain,for a minimum of six(6)
years, all protected health information.
(o) Criminal Convictions. Grantee certifies that neither it nor any officer, director,
partner or other managerial agent of Grantee has been convicted of a felony under the Sarbanes-
Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at
least five(5)years have passed since the date of the conviction. Grantee further certifies that it is
not barred from receiving an Award under 30 ILCS 500/50-10.5, and acknowledges that Grantor
shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5).
(p) Forced Labor Act. Grantee certifies that it complies with the State Prohibition of
Goods from Forced Labor Act, and certifies that no foreign-made equipment, materials, or
supplies furnished to the State under this Agreement have been or will be produced in whole or in
part by forced labor, convict labor, or indentured labor under penal sanction (30 ILCS 583).
(q) Illinois Use Tax. Grantee certifies in accordance with 30 ILCS 500/50-12 that it
is not barred from receiving an Award under this Paragraph. Grantee acknowledges that this
Agreement may be declared void if this certification is false.
(r) Environmental Protection Act Violations. Grantee certifies in accordance with
30 ILCS 500/50-14 that it is not barred from receiving an Award under this Paragraph. Grantee
acknowledges that this Agreement may be declared void if this certification is false.
(s) Goods from Child Labor Act. Grantee certifies that no foreign-made
equipment, materials, or supplies furnished to the State under this Agreement have been
produced in whole or in part by the labor of any child under the age of twelve(12)(30 ILCS 584).
(t) Federal Funding Accountability and Transparency Act of 2006. Grantee
certifies that it is in compliance with the terms and requirements of 31 USC 6101.
ARTICLE IX
CRIMINAL DISCLOSURE
91. Mandatory Criminal Disclosures. Grantee shall continue to disclose to Grantor all
violations of criminal law involving fraud, bribery or gratuity violations potentially affecting this Award. See
30 ILCS 708/40. Additionally, if Grantee receives over$10 million in total Grant Funds,funded by either
State or Federal funds, during the period of this Award, Grantee must maintain the currency of information
reported to SAM regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and
Appendix II of 2 CFR Part 200, and 30 ILCS 708140.
ARTICLE X
UNLAWFUL DISCRIMINATION
101. Compliance with Nondiscrimination Laws. Grantee, its employees and subcontractors
under subcontract made pursuant to this Agreement,shall comply with all applicable provisions of State
and Federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal
employment opportunity including, but not limited to,the following laws and regulations and all
subsequent amendments thereto:
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(a) The Illinois Human Rights Act(775 ILCS 5/1-101 et seq.), including,without
limitation,44 Ill.Admin. Code Part 750,which is incorporated herein;
(b) The Public Works Employment Discrimination Act(775 ILCS 10/1 et seq.);
(c) The United States Civil Rights Act of 1964(as amended)(42 USC 2000a-and
2000h-6). (See also guidelines to Federal Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons
[Federal Register: February 18,2002(Volume 67, Number 13, Pages 2671-2685)]);
(d) Section 504 of the Rehabilitation Act of 1973(29 USC 794);
(e) The Americans with Disabilities Act of 1990(42 USC 12101 et seq.);and
(f) The Age Discrimination Act(42 USC 6101 et seq.).
ARTICLE XI
LOBBYING
11.1 Improper Influence. Grantee certifies that no Grant Funds have been paid or will be paid
by or on behalf of Grantee to any person for influencing or attempting to influence an officer or employee
of any government agency,a member of Congress or Illinois General Assembly, an officer or employee of
Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General
Assembly in connection with the awarding of any agreement,the making of any grant,the making of any
loan,the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment
or modification of any agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally,
Grantee certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment(31
USC 1352),if applicable.
11.2 Federal Form LLL. If any funds, other than Federally-appropriated funds, were paid or
will be paid to any person for influencing or attempting to influence any of the above persons in
connection with this Agreement, the undersigned must also complete and submit Federal Form LLL,
Disclosure of Lobbying Activities Form, in accordance with its instructions.
11.3 Lobbving Costs. Grantee certifies that it is in compliance with the restrictions on lobbying
set forth in 2 CFR Part 200.450. For any Indirect Costs associated with this Agreement, total lobbying
costs shall be separately identified in the Program Budget, and thereafter treated as other Unallowable
Costs.
11.4 Procurement Lobbying. Grantee warrants and certifies that it and,to the best of its
knowledge, its sub-grantees have complied and will comply with Executive Order No. 1 (2007)(EO 1-
2007). EO 1-2007 generally prohibits Grantees and subcontractors from hiring the then-serving
Governor's family members to lobby procurement activities of the State, or any other unit of government
in Illinois including local governments, if that procurement may result in a contract valued at over$25,000.
This prohibition also applies to hiring for that same purpose any former State employee who had
procurement authority at any time during the one-year period preceding the procurement lobbying activity.
11.5 Subawards. Grantee must include the language of this ARTICLE XI in the award
documents for any subawards made pursuant to this Award at all tiers. All sub-awardees are also subject
to certification and disclosure. Pursuant to Appendix II(I)to 2 CFR Part 200, Grantee shall forward all
disclosures by contractors regarding this certification to Grantor.
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11.6 Certification. This certification is a material representation of fact upon which reliance
was placed to enter into this transaction and is a prerequisite for this transaction, pursuant to 31 USC
1352. Any person who fails to file the required certifications shall be subject to a civil penalty of not less
than$10,000, and not more than $100,000,for each such failure.
ARTICLE XII
MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING
12.1 Records Retention. Grantee shall maintain for three(3)years from the date of
submission of the final expenditure report, adequate books, all financial records and, supporting
documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2
CFR 200.333, unless a different retention period is specified in 2 CFR 200.333. If any litigation,claim or
audit is started before the expiration of the retention period, the records must be retained until all
litigation, claims or audit exceptions involving the records have been resolved and final action taken.
12.2 Accessibility of Records. Grantee, in compliance with 2 CFR 200.336, shall make books,
records, related papers, supporting documentation and personnel relevant to this Agreement available to
authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General, any Executive
Inspector General,the Grantor's Inspector General, Federal authorities, any person identified in 2 CFR
200.336, and any other person as may be authorized by Grantor(including auditors), by the State of
Illinois or by Federal statute. Grantee shall cooperate fully in any such audit.
12.3 Failure to Maintain Books and Records. Failure to maintain books, records and
supporting documentation, as described in this ARTICLE Xil, shall establish a presumption in favor of the
State for the recovery of any funds paid by the State under this Agreement for which adequate books,
records and supporting documentation are not available to support disbursement.
12.4 Monitorina and Access to Information. Grantee must monitor its activities to assure
compliance with applicable State and Federal requirements and to assure its performance expectations
are being achieved. Grantor shall monitor the activities of Grantee to assure compliance with all
requirements and performance expectations of the award. Grantee shall timely submit all financial and
performance reports, and shall supply, upon Grantor's request, documents and information relevant to the
Award. Grantor may make site visits as warranted by program needs. See 2 CFR 200.328 and 200.331.
Additional monitoring requirements may be in PART TWO or PART THREE.
ARTICLE XIII
FINANCIAL REPORTING REQUIREMENTS
13.1 Required Periodic Financial Reports. Grantee agrees to submit financial reports as
requested and in the format required by Grantor. Grantee shall file quarterly reports with Grantor
describing the expenditure(s)of the funds related thereto, unless more frequent reporting is required by
the Grantee pursuant to specific award conditions. 2 CFR 200.207. The first of such reports shall cover
the first three months after the Award begins. Quarterly reports must be submitted no later than 30
calendar days following the three month period covered by the report. Additional information regarding
required financial reports may be set forth in Exhibit H. Failure to submit the required financial reports
may cause a delay or suspension of funding. 30 ILCS 70511 et seq.; 2 CFR 207(b)(3)and 200.327.
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13.2 Close-out Reports.
(a) Grantee shall submit a Close-out Report within 60 calendar days following the
end of the period of performance for this Agreement. In the event that this Agreement is
terminated prior to the end of the Term, Grantee shall submit a Close-out Report within 60
calendar days of such termination. The format of this Close-out Report shall follow a format
prescribed by Grantor. 2 CFR 200.343.
(b) If an audit or review of Grantee occurs and results in adjustments after Grantee
submits a Close-out Report, Grantee will submit a new Close-out Report based on audit
adjustments, and immediately submit a refund to Grantor, if applicable. 2 CFR 200.344,
13.3 Annual Financial Reports.
(a) This Paragraph 13.3 applies to all Grantees, unless exempted by PART TWO or
PART THREE.
(b) Grantees shall submit Annual Financial Reports within 180 days after the
Grantee's fiscal year ending on or after June 30. This deadline may be extended at the discretion
of the Grantor.
(c) The Annual Financial Report must cover the same period the Audited Financial
Statements cover. If no Audited Financial Statements are required, however,then the Annual
Financial Report must cover the same period as the Grantee's tax return.
(d) Annual Financial Reports must include an in relation to opinion from the report
issuer on the Cost and Revenue schedules included in the Annual Financial Report.
(e) Annual Financial Reports shall follow a format prescribed by Grantor.
13.4 Effect of Failure to Comply. Failure to comply with reporting requirements shall result in
the withholding of funds,the return of improper payments or Unallowable Costs, will be considered a
material breach of this Agreement and may be the basis to recover Grant Funds. Grantee's failure to
comply with this ARTICLE XIII, ARTICLE XIV, OR ARTICLE XV shall be considered prima facie evidence
of a breach and may be admitted as such,without further proof, into evidence in an administrative
proceeding before Grantor, or in any other legal proceeding.
ARTICLE XIV
PERFORMANCE REPORTING REQUIREMENTS
14.1 Required Periodic Performance Reports. Grantee agrees to submit Performance
Reports as requested and in the format required by Grantor. Performance Measures listed in Exhibit E
must be reported quarterly, unless otherwise specified in PART TWO or PART THREE. Unless so
specified,the first of such reports shall cover the first three months after the Award begins. If Grantee is
not required to report performance quarterly, then Grantee must submit a Performance Report at least
annually. In unusual circumstances where more frequent reporting is necessary some Grantees may be
required to submit monthly Performance Reports; in such cases, Grantor shall notify Grantee of same in
PART TWO or PART THREE. Pursuant to 2 CFR 200.328, periodic Performance Reports shall be
submitted no later than 30 calendar days following the period covered by the report. For certain
construction-related Awards, such reports may be exempted as identified in PART TWO or PART
THREE. 2 CFR 200.328. Failure to submit such required Performance Reports may cause a delay or
suspension of funding. 30 ILCS 705/1 et seq.
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14.2 Close-out Performance Reports. Grantee agrees to submit a Close-out Performance
Report, in the format required by Grantor,within 60 calendar days following the end of the period of
performance. See 2 CFR 200.343.
14.3 Content of Performance Reports. Pursuant to 2 CFR 200.328(b)(2)all Performance
Reports must include Program qualitative and quantitative information, including a comparison of actual
accomplishments to the objectives of the award established for the period;where the accomplishments
can be quantified,a computation of the cost if required; performance trend data and analysis if required;
and reasons why established goals were not met, if appropriate. Appendices may be used to include
additional supportive documentation. Additional content and format guidelines for the Performance
Reports will be determined by Grantor contingent on the Award's statutory, regulatory and administrative
requirements, and are included in PART TWO or PART THREE of this Agreement.
14.4 Performance Standards. Grantee shall perform in accordance with the Performance
Standards set forth in Exhibit F. See 2 CFR 200.301 and 200.210.
ARTICLE XV
AUDIT REQUIREMENTS
15.1 Audits. Grantee shall be subject to the audit requirements contained in the Single Audit
Act Amendments of 1996(31 USC 7501-7507)and Subpart F of 2 CFR Part 200,and the audit rules set
forth by the Governor's Office of Management and Budget. See 30 ILCS 708/65(c).
15.2 Single and Program-Specific Audits. If Grantee expends$750,000 or more in Federal
Awards(direct federal and federal pass-through awards combined)during its fiscal year, it must have a
single audit or program-speck audit conducted for that year as required in 2 CFR 200.501 and other
applicable sections of Subpart F. The audit and reporting package(including data collection form)must
be completed as described in 2 CFR 200.512(single audit)or 2 CFR 200.507(Program-speck audit).
The audit(and package)must be submitted to Grantor either within(i)30 calendar days after receipt of
the auditor's report(s)or(ii)nine months after the end of the audit period, whichever is earlier.
15.3 Financial Statement Audit. If Grantee expends less than $750,000 in Federal Awards
during its fiscal year and is not subject to the audit requirements in 15.2, but receives between$300,000
and $499,999 in Federal and State Awards combined, Grantee must have a financial statement audit
conducted in accordance with Generally Accepted Auditing Standards(GAAS); if Grantee expends
between$500,000 and $749,999 in Federal and State awards combined, Grantee must have a financial
statement audit conducted in accordance with Generally Accepted Government Auditing Standards
(GAGAS). Grantee shall submit these financial statement audit reports to Grantor either within(i) 30
calendar days after receipt of the auditors report(s)or(ii) 180 calendar days after the end of the audit
period, whichever is earlier.
15.4 For Profit Entities. A For-Profit entity that expends$750,000 or more in Federal Awards
(direct federal and federal pass-through awards combined)during its fiscal year is required to have a
Program-specific audit conducted in accordance with 2 CFR 200.507. The Program-specific audit must
be completed and the reporting required by 2 CFR 200.507 must be submitted to Grantor either within(i)
30 calendar days after receipt of the auditor's report(s)or(ii)nine months after the end of the audit period,
whichever is earlier. A For-Profit entity that expends less than$750,000 in Federal Awards during its
fiscal year, but receives between$300,000 and $499,999 in Federal and State Awards combined must
have a financial statement audit conducted in accordance with Generally Accepted Auditing Standards
(GARS);a For-Profit entity that expends between $500,000 and $749,999 in Federal and State awards
combined must have a financial statement audit conducted in accordance with Generally Accepted
Government Auditing Standards(GAGAS). The For-Profit entity shall submit these financial statement
audit reports to Grantor either within(i)30 calendar days after receipt of the auditor's report(s)or(ii) 180
calendar days after the end of the audit period, whichever is earlier.
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15.5 Performance of Audits. For those organizations required to submit an independent audit
report, the audit is to be conducted by a Certified Public Accountant or Certified Public Accounting Firm
licensed in the State of Illinois. For audits required to be performed subject to Generally Accepted
Government Auditing Standards, Grantee shall request and maintain on file a copy of the auditor's most
recent peer review report and acceptance letter.
ARTICLE XVI
TERMINATION; SUSPENSION
16.1 Termination.
(a) This Agreement may be terminated, in whole or in part, by either Party for any or
no reason upon thirty(30)days' prior written notice to the other Party. If terminated by the
Grantee, Grantee must include the reasons for such termination,the effective date, and, in the
case of a partial termination, the portion to be terminated. If Grantor determines in the case of a
partial termination that the reduced or modified portion of the Award will not accomplish the
purposes for which the Award was made, Grantor may terminate the Agreement in its entirety. 2
CFR 200.339(a)(4).
(b) This Agreement may be terminated, in whole or in part, by Grantor without
advance notice:
(i) Pursuant to a funding failure under Paragraph 4.1;
(ii) If Grantee fails to comply with the terms and conditions of this or any
Award, application or proposal, including any applicable rules or regulations, or has made
a false representation in connection with the receipt of this or any Grant;
(iii) For cause, which may render the Grantee ineligible for consideration for
future grants from the Grantor or other State agencies; or
(iv) If Grantee breaches this Agreement and either(1)fails to cure such
breach within 15 calendar days'written notice thereof,or(2)if such cure would require
longer than 15 calendar days and the Grantee has failed to commence such cure within
15 calendar days'written notice thereof. In the event that Grantor terminates this
Agreement as a result of the breach of the Agreement by Grantee, Grantee shall be paid
for work satisfactorily performed prior to the date of termination.
16.2 Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a
funding failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or
any Award. If suspension is due to Grantee's failure to comply, Grantor may withhold further payment
and prohibit Grantee from incurring additional obligations pending corrective action by Grantee or a
decision to terminate this Agreement by Grantor. Grantor may determine to allow necessary and proper
costs that Grantee could not reasonably avoid during the period of suspension.
16.3 Objection. If Grantor suspends or terminates this Agreement, in whole or in part,for
cause, Grantee may avail itself of any opportunities to object and challenge such suspension or
termination in accordance with any applicable written processes and procedures. 2 CFR 200.341.
16.4 Effects of Suspension and Termination.
(a) Grantor may credit Grantee for expenditures incurred in the performance of
authorized services under this Agreement prior to the effective date of a suspension or
termination.
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(b) Grantee shall not incur any costs or obligations that require the use of these
Grant Funds after the effective date of a suspension or termination, and shall cancel as many
outstanding obligations as possible.
(c) Costs to Grantee resulting from obligations incurred by Grantee during a
suspension or after termination of the Agreement are not allowable unless:
(i) Grantor expressly authorizes them in the notice of suspension or
termination; and
(ii) The costs result from obligations properly incurred before the effective
date of suspension or termination,are not in anticipation of the suspension or
termination, and the costs would be allowable if the Agreement was not suspended or
terminated. 2 CFR 200.342.
16.5 Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part,
the Parties shall comply with all close-out and post-termination requirements of this Agreement. 2 CFR
200.339(c).
ARTICLE XVII
SUBCONTRACTS/SUB-GRANTS
17.1 Sub-recipients/Delegation. Grantee may not subcontract nor sub-grant any portion of this
Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for
Prior Approval is satisfied if the subcontractor or sub-grantee has been identified in the Uniform Grant
Application, such as, without limitation, a Project Description, and Grantor has approved.
17.2 Application of Terms. Grantee shall advise any sub-grantee of funds awarded through
this Agreement of the requirements imposed on them by Federal and State laws and regulations, and the
provisions of this Agreement.
ARTICLE XVIII
NOTICE OF CHANGE
18.1 Notice of Change. Grantee shall notify the Grantor if there is a change in Grantee's legal
status, Federal employer identification number(FEIN), DUNS number, SAM registration or the state
equivalent registration status, Related Parties, senior management, or address. See 30 ILCS 708/60(a).
If the change is anticipated, Grantee shall give thirty(30)days' prior written notice to Grantor. If the
change is unanticipated, Grantee shall give notice as soon as practicable thereafter. Grantor reserves
the right to take any and all appropriate action as a result of such change(s).
18.2 Failure to Provide Notification. Grantee shall hold harmless Grantor for any acts or
omissions of Grantor resulting from Grantee's failure to notify Grantor of these changes.
18.3 Notice of Impact. Grantee shall immediately notify Grantor of any event that may have a
material impact on Grantee's ability to perform this Agreement.
18.4 Circumstances Affecting Performance: Notice. In the event Grantee becomes a party to
any litigation, investigation or transaction that may reasonably be considered to have a material impact on
Grantee's ability to perform under this Agreement, Grantee shall notify Grantor, in writing, within five(5)
calendar days of determining such litigation or transaction may reasonably be considered to have a
material impact on the Grantee's ability to perform under this Agreement.
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18.5 Effect of Failure to Provide Notice. Failure to provide the notice described in Paragraph
18.4 shall be grounds for immediate termination of this Agreement and any costs incurred after notice
should have been given shall be disallowed.
ARTICLE XIX
REORGANIZATION AND BOARD MEMBERSHIP
19.1 Effect of Reorganization. Grantee acknowledges that this Agreement is made by and
between Grantor and Grantee, as Grantee is currently organized and constituted. No promise or
undertaking made hereunder is an assurance that Grantor agrees to continue this Agreement, or any
license related thereto, should Grantee reorganize or otherwise substantially change the character of its
corporate structure, business structure or governance structure. Grantee agrees that it will give Grantor
prior notice of any such action and will provide any and all reasonable documentation necessary for
Grantor to review the proposed transaction including financial records and corporate and shareholder
minutes of any corporation which may be involved. Failure to comply with this ARTICLE XIX shall
constitute a material breach of this Agreement.
ARTICLE XX
AGREEMENTS WITH OTHER STATE AGENCIES
20.1 Agreement Disclosure. Grantee shall fully disclose, in Exhibit G, all contracts and other
agreements to which it is a party or it anticipates entering into within one month after the effective date of
this Award with any other State agency. For each contract or agreement, Grantee shall indicate:
(a) The name of the State agency;
(b) The number of the contract(s)or other agreement(s);
(c) The estimated amount of the contract(s)or other agreement(s);
(d) The term of the contract(s)or other agreement(s); and
(e) The nature or purpose of the contract(s)or other agreement(s).
If Grantee has multiple Agreements with Grantor for the same fiscal year, Grantee only needs to
supplement its previously submitted Exhibit G.
20.2 Copies upon Request. Grantee shall,upon request by Grantor, provide Grantor with
copies of contracts or other agreements to which Grantee is a party with any other State agency.
ARTICLE XXI
CONFLICT OF INTEREST
21.1 Required Disclosures. Grantee must immediately disclose in writing any potential or
actual Conflict of Interest to the Grantor. 2 CFR 200.112 and 44 III. Admin. Code 7000.40(bx3).
21.2 Prohibited Payments. Grantee agrees that payments made by Grantor under this
Agreement will not be used to compensate, directly or indirectly,any person: (1)currently holding an
elective office in this State including, but not limited to, a seat in the General Assembly,or(2)employed
by an office or agency of the State of Illinois whose annual compensation is in excess of sixty percent
(60%)of the Governor's annual salary, or$106,447.20(30 ILCS 500150-13).
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21.3 Request for Exemption. Grantee may request written approval from Grantor for an
exemption from Paragraph 21.2. Grantee acknowledges that Grantor is under no obligation to provide
such exemption and that Grantor may, if an exemption is granted, grant such exemption subject to such
additional terms and conditions as Grantor may require.
ARTICLE XXII
EQUIPMENT OR PROPERTY
22.1 Transfer of Eauipment. Grantor shall have the right to require that Grantee transfer to
Grantor any equipment, including title thereto, purchased in whole with Grantor funds, if Grantor
determines that Grantee has not met the conditions of 2 CFR 200.439(a). Grantor shall notify Grantee in
writing should Grantor require the transfer of such equipment. Upon such notification by Grantor, and
upon receipt or delivery of such equipment by Grantor,Grantee will be deemed to have transferred the
equipment to Grantor as if Grantee had executed a bill of sale therefor.
22.2 Prohibition against Disposition/Encumbrance. The Grantee is prohibited from, and may
not sell,transfer, encumber(other than original financing)or otherwise dispose of said equipment,
material,or real property during the Grant Term without Prior Approval of Grantor. Any real property
acquired using Grant Funds must comply with the requirements of 2 CFR 200.311.
22.3 Equipment and Procurement. Grantee must comply with the uniform standards set forth
in 2 CFR 200.310-200.316 governing the management and disposition of property which cost was
supported by Grant Funds. Any waiver from such compliance must be granted by either the President's
Office of Management and Budget,the Governor's Office of Management and Budget,or both, depending
on the source of the Grant Funds used. Additionally,Grantee must comply with the standards set forth in
2 CFR 200.317-200.326 for use in establishing procedures for the procurement of supplies and other
expendable property, equipment, real property and other services with Grant Funds. These standards
are furnished to ensure that such materials and services are obtained in an effective manner and in
compliance with the provisions of applicable Federal and State statutes and executive orders.
ARTICLE XXIII
PROMOTIONAL MATERIALS; PRIOR NOTIFICATION
23.1 Publications,Announcements. etc. Use of Grant Funds for promotions is subject to the
prohibitions for advertising or public relations costs in 2 CFR 200.421(e). In the event that Grantor funds
are used in whole or in part to produce any written publications, announcements, reports,flyers,
brochures or other written materials, Grantee agrees to include in these publications, announcements,
reports,flyers, brochures and all other such material,the phrase"Funding provided in whole or in part by
the[Grantor)." Exceptions to this requirement must be requested, in writing,from Grantor and will be
considered authorized only upon written notice thereof to Grantee.
23.2 Prior Notification/Release of information. Grantee agrees to notify Grantor ten (10)days
prior to issuing public announcements or press releases concerning work performed pursuant to this
Agreement, or funded in whole or in part by this Agreement, and to cooperate with Grantor in joint or
coordinated releases of information.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2017/3 26 16
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Agreement No. AP-17-0089
ARTICLE XXIV
INSURANCE
24.1 Purchase and Maintenance of Insurance. Grantee shall maintain in full force and effect
during the Term of this Agreement casualty and bodily injury insurance, as well as insurance sufficient to
cover the replacement cost of any and all real or personal property, or both, purchased or, otherwise
acquired, or improved in whole or in part,with funds disbursed pursuant to this Agreement. 2 CFR
200.310. Additional insurance requirements may be detailed in PART TWO or PART THREE.
24.2 Claims. If a claim is submitted for real or personal property, or both, purchased in whole
with funds from this Agreement and such claim results in the recovery of money, such money recovered
shall be surrendered to Grantor.
ARTICLE XXV
LAWSUITS AND INDEMNIFICATION
25.1 Independent Contractor. Grantee is an independent contractor under this Agreement
and neither Grantee nor any employee or agent of Grantee is an employee of Grantor and do not acquire
any employment rights with Grantor or the State of Illinois by virtue of this Agreement.Grantee will
provide the agreed services and achieve the specified results free from the direction or control of Grantor
as to the means and methods of performance. Grantee will be required to provide its own equipment and
supplies necessary to conduct its business; provided, however,that in the event,for its convenience or
otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee's use of such
equipment or supplies provided by Grantor pursuant to this Agreement shall be strictly limited to official
Grantor or State of Illinois business and not for any other purpose, including any personal benefit or gain.
25.2 Indemnification. To the extent permitted by law, Grantee agrees to hold harmless
Grantor against any and all liability, loss, damage, cost or expenses, including attorneys'fees, arising
from the intentional torts, negligence or breach of contract of Grantee,with the exception of acts
performed in conformance with an explicit, written directive of Grantor. Indemnification by Grantor will be
governed by the State Employee Indemnification Act(5 ILCS 350/1 et seq.)as interpreted by the Illinois
Attorney General. Grantor makes no representation that Grantee, an independent contractor, will qualify
or be eligible for indemnification under said Act.
ARTICLE XXVI
MISCELLANEOUS
26.1 Gift San. Grantee is prohibited from giving gifts to State employees pursuant to the State
Officials and Employees Ethics Act(5 ILCS 430/10-10)and Executive Order 15-09.
26.2 Access to Internet. Grantee must have Internet access. Internet access may be either
dial-up or high-speed. Grantee must maintain, at a minimum, one business e-mail address that will be
the primary receiving point for all e-mail correspondence from Grantor. Grantee may list additional e-mail
addresses at any time during the Term of this Agreement. The additional addresses may be for a specific
department or division of Grantee or for specific employees of Grantee. Grantee must notify Grantor of
any e-mail address changes within five(5) business days from the effective date of the change.
26.3 Exhibits and Attachments. Exhibits A through H, PART TWO, PART THREE, if
applicable, and all other exhibits and attachments hereto are incorporated herein in their entirety.
26.4 Assignment Prohibited. Grantee acknowledges that this Agreement may not be sold,
assigned, or transferred in any manner by Grantee,to include an assignment of Grantee's rights to
receive payment hereunder, and that any actual or attempted sale, assignment, or transfer by Grantee
without the Prior Approval of Grantor in writing shall render this Agreement null,void and of no further
effect.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2017 13 28 16
Page 21 of 36
Agreement No. AP-17-0089
26.5 Amendments. This Agreement may be modified or amended at any time during its Term by
mutual consent of the Parties,expressed in writing and signed by the Parties.
26.6 Severability. If any provision of this Agreement is declared invalid, its other provisions
shall not be affected thereby.
26.7 No Waiver, No failure of Grantor to assert any right or remedy hereunder will act as a
waiver of its right to assert such right or remedy at a later time or constitute a course of business upon
which Grantee may rely for the purpose of denial of such a right or remedy to Grantor.
26.8 Applicable Law. Claims_ This Agreement and all subsequent amendments thereto,if any,
shall be governed and construed in accordance with the laws of the State of Illinois. Any claim against
Grantor arising out of this Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS
505/1 et seq. Grantor does not waive sovereign immunity by entering into this Agreement.
26.9 Compliance with Law. This Agreement and Grantee's obligations and services
hereunder are hereby made and must be performed in compliance with all applicable Federal and State
laws, including,without limitation, Federal regulations, State administrative rules, including 44111. Admin.
Code 7000, and any and all license requirements or professional certification provisions.
26.10 Compliance with Confidentiality Laws. If applicable, Grantee shall comply with applicable
State and Federal statutes, Federal regulations and Grantor administrative rules regarding confidential
records or other information obtained by Grantee concerning persons served under this Agreement. The
records and information shall be protected by Grantee from unauthorized disclosure.
26.11 Compliance with Freedom of Information Act. Upon request, Grantee shall make
available to Grantor all documents in its possession that Grantor deems necessary to comply with
requests made under the Freedom of Information Act. (5 ILCS 140/7(2)).
26.12 Precedence. In the event there is a conflict between this Agreement and any of the
exhibits or attachments hereto, this Agreement shall control. In the event there is a conflict between
PART ONE and PART TWO or PART THREE of this Agreement, PART ONE shall control. In the event
there is a conflict between PART TWO and PART THREE of this Agreement, PART TWO shall control. In
the event there is a conflict between this Agreement and relevant statute(s)or Administrative Rule(s),the
relevant statute(s)or rule(s)shall control.
26.13 Headings. Article and other headings contained in this Agreement are for reference
purposes only and are not intended to define or limit the scope, extent or intent of this Agreement or any
provision hereof.
26.14 Entire Agreement. Grantee and Grantor acknowledge that this Agreement constitutes
the entire agreement between them and that no promises, terms, or conditions not recited, incorporated
or referenced herein, including prior agreements or oral discussions, shall be binding upon either Grantee
or Grantor.
26.15 Counterparts. This Agreement may be executed in one or more counterparts, each of
which shall be considered to be one and the same agreement, binding on all Parties hereto,
notwithstanding that all Parties are not signatories to the same counterpart. Duplicated signatures,
signatures transmitted via facsimile, or signatures contained in a Portable Document Format(PDF)
document shall be deemed original for all purposes.
State of IAinois
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Agreement No. AP-17-0089
26.16 Attorney FFees and Costs. If Grantor prevails in any proceeding to enforce the terms of
this Agreement,including any administrative hearing pursuant to the Grant Funds Recovery Act or the
Grant Accountability and Transparency Act, the Grantor has the right to recover reasonable attorneys'
fees, costs and expenses associated with such proceedings.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
State of Illinois
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Page 23 of 36
Agreement No. AP-17-0089
EXHIBIT A
PROJECT DESCRIPTION
These funds will allow the agency to conduct special enforcement for impaired driving mobilizations
and/or occupant protection mobilizations during six or more of the following campaigns: 1. Halloween
Campaign, 2. Thanksgiving Campaign, 3. Christmas/New Year's Campaign, 4. Super Bowl Campaign, 5.
St. Patrick's Day Campaign, 6. Memorial Day Campaign, 7. Independence Day Campaign, 8. Labor Day
Campaign, 9.Additional Enforcement and 10. el-AP Enforcement.
State of Illinois
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Page 24 of 36
Agreement No. AP-17-0089
EXHIBIT B
DELIVERABLES OR MILESTONES
STEP ENFORCEMENT REQUIREMENTS:
• Participation in the following campaigns is mandatory: Thanksgiving,
Christmas/New Year's, St. Patrick's Day, Memorial Day, Independence Day and
Labor Day. Each campaign has a primary message (news release, Radio/TV
advertisement)of either Impaired Driving or Seat Belt. Both types of
enforcement are vital to each campaign, and primary enforcement emphasis is
determined by the patrol your department is undertaking.
• Thanksgiving (Seat Belts) • Halloween (optional)(Impaired
Driving)
• Christmas/New Year's(Impaired • Super Bowl (optional)(Impaired
Driving) Driving)
• St. Patrick's Da (Impaired Driving) • Additional Enforcement(optional)
• Memorial Da Seat Belts
• Independence Da (Impaired Drivi
• Labor Da (Impaired Driving)
• All impaired driving patrols must have a primary emphasis on increased enforcement of
impaired driving and secondary enforcement emphasis on speed, occupant protection
and distracted driving laws. All occupant protection patrols must have a primary
emphasis on increased enforcement of occupant restraint laws and secondary
enforcement emphasis on impaired driving laws, speed and distracted driving laws.
Each enforcement campaign, whether holiday or additional patrols must follow a four-
step schedule that consists of the following:
Steps Activity
1 Begin pre-enforcement activities. Examples: letters to editors, local
newspapers, TV interviews, media event, community education, etc.
Begin campaign activities. Conduct the enforcement campaign for a
2 minimum of specified overtime hours. Patrols must be spread out over the
enforcement campaign period during the times of high crash incidence (i.e.,
weekends, holidays from 9:00 pm —6:00 am).
3 Begin Post-enforcement media releases to highlight campaign
effectiveness. Examples: number of citations written, hours patrolled,etc.
Obtain and collect data from campaign. Report this information on the
4 appropriate form. The forms are due for collection on the date listed for the
specific campaign on the attached calendar(page 11). For additional
campaigns the report is due by the 1 Oth day following the enforcement.
• At the beginning of the grant enforcement campaign, information outlining all phases of
the program shall be given to police department personnel, news media, and court
(prosecutors and judges)personnel.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2017 13 28 16
Page 25 of 36
Agreement No. AP-17.0089
• Daily instructions shall be given at roll call outlining program goals.
• Local agencies shall utilize only Illinois Law Enforcement Training and Standards Board
(ILETSB)certified police officers or deputies for the overtime enforcement. Personnel
must also be trained in DUI enforcement techniques and standard field sobriety tests.
• All officers conducting grant-funded, alcohol-related enforcement patrols must be trained
in the Standardized Field Sobriety Test(SFST). Approved training in this area consists
of the 24-hour National Highway Traffic Safety Administration (NHTSA), DWI Detection
and Standardized Field Sobriety Testing Course or other NHTSA/Illinois Law
Enforcement Training & Standards Board (ILETSB)-approved refresher course. To
satisfy this requirement, officers must complete an ILETSB-accredited academy; a 24-
hour SFST course or a SFST refresher course every four years from the date of their
last completed certified training. These courses must be taught by certified SFST
instructors. Note.A department may provide in-house training for its own officers
conducted by officers from the same department, provided the trainer is a certified SFST
instructor. Officers may also attend training at an agency other than their own provided
the training is conducted by a certified instructor. In these situations, a class roster
showing all officers who completed the training must be sent to the /LETSB. Upon
request, departments must be able to produce verification of compliance with this
requirement.
• Provide overtime traffic enforcement for the specified hours spread throughout the
enforcement period with an emphasis on impaired driving and occupant restraint taws.
• Officers are permitted and encouraged to issue multiple citations to drivers who have
committed multiple violations such as: 1. DUI; 2. Other alcohol-related offenses; 3.
Failure to wear seat belt; 4. Speeding; 5. Illegal use of electronic device.
• The agency must be prepared to participate in Public Hearings and promotional events
at the request of IDOT.
• Cost records and accounts pertaining to the work covered by this agreement shall be
kept available for inspection for a period of three (3)years following the date of final
payment. Copies of such records shall be made available, upon request, to IDOT
representatives.
• Complete all IDOT required forms and submit in a timely manner.
• All Occupant Protection enforcement requires a minimum of 50 percent of the
patrol hours conducted between 9:00 pm and 6:00 am.
• ALL impaired driving patrol hours (RSC's and Saturation Patrols) must occur
between 9:00 pm and 6:00 am.
• If the department received funding for additional weekend impaired driving
saturation patrols, schedules for those shall be provided to the assigned Law
Enforcement Liaison (LEL) as soon as possible.
Additional weekend impaired driving saturation patrols must occur
between 9:00 pm and 6:00 am. All additional patrols must take place
on a weekend (Friday 9:00 pm—Monday 6:00 am) unless prior
approval is received by the assigned Law Enforcement Liaison (LEL).
• STEP enforcement must be accompanied by an earned media effort
(explained in the section on the previous page).
• Detailed Campaign Dates are listed on the FFY 2017 STEP Enforcement Campaign
Dates Calendar.
State of Illinois
GRANT AGREEMENT FISCAL_YEAR 201713 28 16
Page 26 of 36
Agreement No. AP-17-0089
eLAP ENFORCEMENT REQUIREMENTS:
• eLAP agencies may only utilize eLAP funds to provide up to time and one-half(1 '/Z)
overtime pay to hire back officers to work RSC details.
• Agencies may conduct RSC details on their own or with other agencies as long as the
enforcement takes place only within the specified counties (listed below).
• eLAP agencies must have personnel trained in areas relating to the needs of the
enforcement such as crash investigation, DUI enforcement, BAC testing, standard field
sobriety testing, and other traffic matters. The agency must also have a selective
enforcement policy and procedure regarding staffing with appropriate supervision.
• Local agencies shall utilize only Illinois Law Enforcement Training and Standards Board
(ILETSB)certified police officers or deputies for the overtime enforcement. Personnel
must also be trained in DUI enforcement techniques and standard field sobriety tests.
• All officers conducting grant funded, alcohol-related enforcement patrols must be trained
in the Standardized Field Sobriety Test(SFST). Approved training in this area consists
of the 24-hour National Highway Traffic Safety Administration (NHTSA), DWI Detection
and Standardized Field Sobriety Testing Course or other NHTSA/Illinois Law
Enforcement Training & Standards Board (ILETSB)-approved refresher course. To
satisfy this requirement, officers must complete an ILETSB-accredited academy; a 24-
hour SFST course or an SFST refresher course every four years from the date of their
last completed certified training. These courses must be taught by certified SFST
instructors. Note:A department may provide in-house training for its own officers
conducted by officers from the same department, provided the trainer is a certified SFST
instructor. Officers may also attend training at an agency other than their own provided
the training is conducted by a certified instructor. In these situations, a class roster
showing all officers who completed the training must be sent to the ILETSB, Upon
request, departments must be able to produce verification of compliance with this
requirement.
• Accurate and timely data reporting is required. Enforcement results will be reported to
IDOT via form TS 205 no later than the 1 U day following the month in which RSC
enforcement was conducted.
• RSCs may only be conducted within these counties: Cook, DuPage,Will, McHenry,
Lake, Kane, Kendall, Grundy, Kankakee,Winnebago, Rock Island, Peoria,Tazewell,
Champaign, Adams, Sangamon, Madison, St. Clair, Jackson, Vermilion, Macon,
McLean, Kendall, LaSalle, DeKalb and Williamson.
• All enforcement efforts must be accompanied by an extensive earned media effort,
including utilization of social media, highly publicizing the results of each enforcement
detail.
• Enforcement must take place on specified weekends, between Friday at 9:00 pm and
Monday at 6:00 am.
• Agencies may conduct up to two (2) RSCs during each weekend (identified on the
attached calendar).
• RSC enforcement must be conducted during a minimum of 5 up to a maximum of 37
weekends during the grant year.
• RSC details must be a minimum of two (2)hours but no longer than five (5) hours in
duration.
State of Illinois
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Page 27 of 36
Agreement No. AP-17-0089
EXHIBIT C
PAYMENT
Grantee shall receive $98,509.00 under this Agreement.
Enter specific terms of payment here:
See Grant Addendum 1 for specific campaign information.
State of Illinois
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Page 28 of 36
Agreement No. AP-17-0089
EXHIBIT D
CONTACT INFORMATION
CONTACT FOR NOTIFICATION:
Unless specified elsewhere, all notices required or desired to be sent by either Party shall be sent to the
persons listed below.
GRANTOR CONTACT
Name: Scott Kristiansen
Title: Law Enforcement Liaison
Address: 2300 South Dirksen Parkway, Springfield, Illinois 62764
Phone: 8471456-2293
TTY#:
Fax#:
E-mail Address: kristiansenscott @aol.com
GRANTEE CONTACT
Name: Kevin Senne
Title: Sergeant/Traffic Unit
Address: 151 Douglas Avenue, Elgin, Illinois 60120
Phone: 847-289-2661
TTY#:
Fax#:
E-mail Address: senne_k @cityofelgin.org
Additional Information:
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2017/3 28 16
Page 29 of 36
Agreement No. AP-17.0089
EXHIBIT E
PERFORMANCE MEASURES
STEP REPORTING:
A TS 205, STEP Mobilization Data Collection Form, must be submitted to IDOT after each
enforcement campaign. The report is due by the date listed for the specific campaign on the attached
current year calendar, and shall consist of:
• Completed TS 205 form for all campaigns.
• Copies of public information and education campaign materials, media releases, articles,
etc.,that were published.
REIMBURSEMENT:
Highway Safety Projects are funded on a reimbursement basis. The law enforcement agency
pays the cost for program operation using local funds. The agency then submits, after each enforcement
campaign, a TS 500 form, Highway Safety Project Claim for Reimbursement. This form is available on
IDOT's website at htto://www.idot.illinois.gov/home/resources/Forms-Folder/t. Procedures for completing
the claim for reimbursement are also available on the website. Any expenditure made prior to the
agreement approval date is the responsibility of the local agency.
Claims for Reimbursement will not be processed until required reports have been submitted
including quarterly reporting as required by 30 ILCS 705/4(b)(2)(as applicable). Failure to submit the
final claim and report by the November 15s due date will significantly delay payment as it may need to be
processed through the Illinois Court of Claims.
ENFORCEMENT INCENTIVE PROGRAM:
FFY 2017 enforcement grantees will automatically be enrolled in the Holiday Mobilizations
Enforcement Incentive Productivity Program(this is separate from the Memorial Day incentive productivity
program). This program makes agencies eligible for valuable enforcement equipment drawings held after
the following major holiday enforcement mobilizations: Thanksgiving, Christmas/New Year's, Memorial
Day, Independence Day, and Labor Day,
Requirements of the incentive program are simple: Conduct alcohol and/or seat belt enforcement
during specked holiday timeframes AND return your completed TS 110 form to IDOT by the specified
date. Failure to complete and submit the reporting form by the specified time means your agency will
NOT be eligible for the drawings.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 201713 28 16
Page 30 of 36
Agreement No. AP-17-0089
EXHIBIT F
PERFORMANCE STANDARDS
STEP ENFORCEMENT PERFORMANCE OBJECTIVES:
Occupant Protection Impaired Driving
• A minimum of one(1)motorist • A minimum of one(1)motorist contact
contact(_citations only)for every 60 (citations only)for every 60 minutes of
minutes of patrol. patrol.
• Thirty(30)percent of all citations A minimum of one DUI arrest for every
must be for occupant protection fifteen(15)hours of actual patrol.
violations. A DU( processing rate of no more than
• One(1)percent of all citations must two(2)hours per arrest.
be for violations of the Child
Passenger Protection Act.
• One(1)percent of all citations must
be for backseat occupants.
Enforcement performance objectives assist with meeting the program goals.
EVALUATION:
IDOT law enforcement liaisons will conduct on-site visits to observe project activities and
progress toward completion of stated goals, as well as to provide assistance as needed.
Failure to maintain operation of the project at the level agreed upon in the approved
Highway Safety Project Agreement may result in the termination of funding.
REVISIONS:
• No revisions and/or alterations to the approved Highway Safety Project are to
be made in the Agreement or Enforcement Plan of Activity without prior
approval by IDOT.
• Any revision must be requested in writing as stated in the "Agreement
Conditions and Certifications". Typical reasons for a request for revision could
be a revised patrol schedule, timetable, operational change or a budget revision.
Justification must be furnished at the time of the request.
• The Project Director should not implement the alteration until an e-mail from the
IDOT is received.
eLAP ENFORCEMENT PERFORMANCE OBJECTIVES:
• A minimum of one (1) motorist contact(citations only)for every 90 minutes of the RSC
detail.
• A minimum of one DUI arrest for every 15 hours of the RSC detail.
• A DUI processing rate of no more than two (2) hours.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2017 13 28 16
Page 31 of 36
Agreement No. AP-17-0089
eLAP OTHER REQUIREMENTS:
• At the beginning of the grant year, information outlining all phases of the program shall
be given to police department personnel, news media, and court (prosecutors and
judges) personnel.
• IDOT will provide materials to assist the local agency in preparing public information
campaigns, media releases and social media marketing.
• The applicant agency must be prepared to participate in news conferences and other
promotional events at the request of [DOT.
• Costs eligible for reimbursement are personal services and equipment, if approved.
• Complete all IDOT required forms and submit in a timely manner.
State of Illinois
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Page 32 of 36
Agreement No. AP-17-0089
EXHIBIT G
STATE AGENCY CONTRACTS
For each contract or other agreement to which Grantee is a party with any other State agency,state:
1. The name of the State agency: E I cl , 4L e< k
2. The number of the contract(s)or other agreement(s):
3. The estimated amount of the contract(s)or other agreement(s): 4 V 'S 0 1 . 0 0
4. The term of the contract(s)or other agreement(s): 4 p 0% 1 b — Ck 130 t"�
5. The nature or purpose of the contract(s)or other agreement(s):
LL 1 roa etc. En o�c t
�Xtch� ► 0l1 O J
State of Illinois
GRANT AGREEMENT FISCAL YEAR 201713 2a 16
Page 33 of 36
Agreement No. AP-17-0089
EXHIBIT H
SPECIFIC CONDITIONS
NIA
State of Illinois
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Page 34 of 36
Agreement No. AP-17-0089
PART TWO—THE GRANTOR-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE, the Grantor has the following additional
requirements for its Grantee:
N/A
[See Paragraphs 4.3, 4.6,4.7, 5.1, 7.8, 12.4, 13.3(a), 14.1, 14.3, and 24.1 for information that may be
required in this PART TWO.]
State of I inois
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Page 35 of 36
Agreement No. AP-17-0089
PART THREE—THE PROJECT-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE and the Grantor-Specific Terms in PART TWO,the
Grantor has the following additional requirements for this Project:
N/A
[See Paragraphs 4.3, 4.6,4.7, 5.1,7.8, 12.4, 14.1, 14.3, and 24.1 for information that may be required in
this PART THREE.)
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2017/3 28 16
Page 36 of 36
STATE OF ILLINOIS UNIFORM GRANT BUDGET TEMPLATE AGENCY IL Department of Transportation
Organization Name: Elgin Police Department DUNS#: 010224772 NOFO#: 17-0402-1
CSFA Number: 494-10-0343 CSFA Description: Stale and Community Highway Safety Fiscal Years): Fl•Y17
ll applicants must co►nplele section A and provide a break-down by the applicable budget calegorles shown Ai lines /-17. Eligible applicants requesting ftniding for only one year should complete
the colui►ut under"Year l." Eligible applicants requesting funding far milli year grams should complete all applicable columns. Please read tilt instructions before comptefiytg form.
SECTION A —STATE OF ILLINOIS FUNDS
Revenues Year Year 2 Year 3 TOTAL
(a).State of Illinois Grant Amount Requested •: o• t+1 S - $ - $ 93,509.00
BUDGET SUMMARY STATE OF ILLINOIS FUNDS
Budget Expenditure Categories Year 1 Year 2 Year 3 TOTAL
OMIT Uniform Guidance Federat Awards Reference 2 CFR 200
11. Personnel(Salaries&Wages) 100.430 $ 93,509.00 $ - $ - $ 98,509.00
2. Fringe Benefits 200.431 $ $ - $
3.Travel 200.474 $ - $ - $ - $ -
Equipment 200.439 $ - $ $ $
5. Supplies 200.94 $ - $ $ $
6.Contractual Services(200.318) &Subawards(100.92) $ -
7.Consultant(Professional Services) 200.459 $ $ - $ $
8.Construction $ - $ $ $
9.Occupancy(Rent&U(ilities) 200.465 $ $ - $ $
10.Research&Development(R&D) 100.87 $ - $ - $ $
11.Telecommunications $ $ $ $
12.Training&Education 200.472 $ $ - $ $
13. Direct Administrative costs 100.413 $
14.Miscellaneous Costs $ $ $ $
15.A.Grain'Exclusive Line Mein(.$) $ $ $ $
B.Grant Exclusive Line/tein(s) $ - $ $ $
16.Total Direct Costs(lines 1-15) 200.413 $ - $ - $ - $
17. Indirect Costs*(see below) 200.414 $ - $ - $ - $
Rate: % Base:
18.Total Costs State Grant Funds (lines 16 and 17) ': 1. 1/ $ - $ - $ 9
Page 1 of 23
SECTION - A (continued) Indirect Cost Rate Information
if your organization is requesting reimbursement for indirect costs on line 17 of the Budget Summary,please select one of the following options.
Our Organization receives direct Federal funding and currently has a Negotiated Indirect Cost Rate Agreement(NICRA)with our Federal Cognizant Agency. A copy of this
1) ri agreement will be provided to the State of Illinois' Indirect Cost Unit for review and documentation before reimbursemcat is allowed.This NICRA will be accepted by all
State of Illinois Agencies up to any statutory,rule-based or programmatic restrictions or limitations.
NOTE.(If this option is selected,please provide basic Negotiated Indirect Cost Rate Agreement information in area designated beloss)
Your Organization may not have a Federally Negotiated Indirect Cost Rate Agreement.Therefore,in order for your Organization to be reimbursed for indirect Costs from the
State of Illinois,your Organization must either:
A. Negotiate an Indirect Cost Rate with the State of Illinois' Indirect Cost Unit with guidance from your State Cognizant Agency on an annual basis.
B. Elect to use the de minimis rate of 10% moditled total direct cost(MTDC)which may lie used indefinitely on State of Illinois Awards.
C. Use a Restricted Rate designated by programmatic or statutory policy.(See Natice of running Opportunity for Restricted Rate Programs)
Our Organization currently has a Negotiated Indirect Cost Rate Agreement with the State of Illinois that will be accepted by all State of Illinois Agencies up to any
2a) statutory,rule-based or programmatic restrictions or limitations.Our Organization is required to submit a new Indirect Cost Rate Proposal to the Indirect Cost Unit within
six(6)months after the close of each fiscal year(2 CFR 200 Appendix IV(C)(2)(c).
NOTE:(if this option is selected,please provide basic Indirect Cost Rate information in area designates/below)
Our Organization currently does not have a Negotiated Indirect Cost Rate Agreement with the State of Illinois.Our Organization will submit our initial Indirect Cost Rate
2b) Proposal(ICRP)immediately after our Organization is advised that the State award will be made and,in no event,later than three(3)months after the effective date of the
State award(2 CFR 200 Appendix IV(C)(2)(b). The initial ICRP will be sent to the State of Illinois' indirect Cos(Unit.
NOTE:(Check with your State of Illinois Agency for information regarding reimbursement of indirect costs while your proposal is being negotiated)
3
❑ Our Organization has never received a Negotiated Indirect Cost Rate Agreement from either the Federal government or the State of Illinois and elects to charge the de
minimis rate of 10%modified total direct cost(MTDC)which may be used indefinitely on State of Illinois awards(2 CFR 200.414(c)(4)(f)&(200.68).
NOTE:(Your Organization must be eligible,see 2 CrR 200.414(f),and submit documentation on the calculation of MTDC within your Hudget Narrative
under Indirect Costs)
For Restricted Rate Programs(check one)--Our Organization is using a restricted indirect cost rate that:
4) D Is included as a"Special indirect Cost Rate"in our NICRA(2 CFR 200Appendix IV(5) Or;
Complies with other statutory policies(please specify):
The Restricted Indirect Cost Rate is %
5) X No reimbursement of indirect Cost is being requested.(Please consult vour program ojice regarding possible match requirements)
Period Covered by the NICRA: From: To: ____(tam/dd/yyyy)
Basic Negotiated Indirect Cost Rate Agreement Approving Federal/State agency(please specify)
Information if Option(i)or(2a)is selected The Indirect Cost Rate is % The Distribution Base is:
Page 2 of 23
STATE OF ILLINOIS UNIFORM GRANT BUDGET TEMPLATE, AGENCY: It, Department of Transportation
Organization Name: Elgin Police Department DUNS#: 010224772 NOFO#: 17-0402-1
CSFA Number: 494-10-0343 CSFA Descri tion:State&Community High Safety Fiscal Yenr(s) : FFY17
!f you are required to provide or volunteer to provide cost-sharing, matching fiuids, other frrr+ding ur contributions to the project, these should be shown for each applicable brrrlget category on ling
1-17 o Section A Please read all instructions before compledygform.
OF ILLINOIS
Program Revenues Year 1 Year 2 Year 3 TOTAL,
Grantee Match Requirement %(Igenrr to popwatc)
(b).-Cash $ $ $ $ -
(c).-Non-cash $ $ $ $
(d).Other Funding&Contributions $ $ - $ $
NON-STATE Funds Total $ - $ - $ _
BUDGET SUMMARY NON-STATE OF ILLINOIS FUNDS
Budget xpen iture Categories Year 1 Year 2 Year 3 TOTAL
OMB Uni onn Guidance Federal�hmrds Reference 2 CFR 200
1. Personnel(Salaries&Wages) 200.430 $ $
2. Fringe Benefits 200.431 $ - $ - $
3.Travel 200.474 $ - $ _ $
4. Equipment 200.439 $ - $ - $
5.Supplies 200.94 $ -
6.Contractual Services(200.318)&Subawards(200.92) $ _ $ $
7.Consultant(Professional Services) 200.459
8.Construction $
9.Occupancy(Rent&Utilities) 200.465 $ - $ $
10. Research&Development(R&D) 200.87 $ - $ $
11.Telecommunications $ $ $
12.Training&Education 200.472 $
13. Direct Administrative costs 200.413 $ _ $ - $
14. Miscellaneous Costs $ $ $
1S.A. Granf Ceclusive Line Ilent(s)
B. Grant E.rctttsive Line Items) $ $ $
16.Total Direct Costs(lines I-15) 200.413
17. Indirect Costs 200.414 $ - $ - $
Rate: % Base:
18.Total Costs NON-STATE Funds (lines 16 and 17) $ ' $ - $
Page 3 of 23
CERTIFICATION STATE OF ILLINOIS AGENCY: IL Department of Ti-ausportatiou
UNIFORM GRANT BUDGET TEMPLATE
Organization Name:Elgin Police Department DUNS#: 010224772 NO.FO#: 17-0402-1
CSFA Number:494-10-0343 CSFA Description: State&Community llighaay Safety Fiscnl Year(s) : FFY17
(2 CFR 100.415)
`By signing this report, 1 certify to the best of my knowledge and belief that the report is true, complete, and accurate and that any false, fictitious,or fraudulent information
or the omission of any material fact,could result in (lie immediate termination of my grant award(s).
Institution! ganization Ins(itut�rganization t
Signature Signature
�ebcd, N(U) RN 1<0 -Z VIA
Name of Official Name of Official
Title Title
Chief Financial Officer(or equivalent) Executive Director(or equivalent)
i0lyl1�d16 a a - LS- t1.
Date of Execution Date of Execution
Note: The State awarding agency may change required signers based oil the grantee's organizational structtu•e. Tile required
signers must have the authority to enter into contractual agreements on behalf of the organization.
Page 4 of 23
FFATA Data Collection Form(if needed by agency)
Under FFATA,all subrecipients who receive$25,000 or snore must provide the following information for federal reporting. Please fill out the following form accurately and completely.
4-digit extension if applicable
Subrecipient DUNS: O 1 d a
Subrecipient Parent Company DUNS:
Subrecipient Name:
Ek 411a Pak 1.C-C- sltw�rncnt
Subrecipient DBA Name:
Subrecipient Address: (1 S k
City: Istate.. j, Zip: GO of 1-3.. CO i 11-ilCo;7gressional District: fo 14/
SubrecipfElint Principal Place of Performance: [
City: I= ' Statc.- TL - Zi : d O ('01 3. 00111 lCongressional District:
Contract Number(if known):^P_}l.Oe lb Award Amount:$ S 5 09 VO Project Period: 10/01/16 From:To: q 3a n
State of Illinois Awarding Agency and Project Detail Description:
- 5 -r�-1ki.ela;S z —r�„s ar6�*O� — �, , � Ac� EArtf^N+.%� P� 4 Csr
Under certain circumstances,sub recipient must provide names and total compensation of its top 5 highly compensated officials. lease answer the following two questions and
follow the instructions:
Ql. In your business or organization's previous fiscal year,did your business or organization(including parent organization,all branches and all affiliates worldwide)receive(1) 800K or inorc
of your annual gross revenues in U.S. federal contracts, subcontracts, loans,grants, subgrants and/or cooperative agreements and(2)$25,000,000 or more in annual gross revenue from U.S.
federal contracts,subcontracts,loans,grants,subgrants and/or cooperative agreements?
Yes Ifycs,must answer Q2 below
No If no you are not required to provide data.
Q2. Does the public have access to information about the compensation of the senior executives in your business or organization (including parent organization,all branches,and all affiliates
worldwide) through periodic reports tiled under section 13(a)or 15(d)of the Security Exchange Act of 1934(5 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue code of 1986
(i.e.,on IRS Form 990)?
Yes
No ifno,you must provide the data. Please(ill out the rest ofthis form.
Please provide names and total compensation of the top rive officials:
Name: Amount.
Name: Amount:
Name: Amount:
Name: Amount:
Name: Amount:
Page 5 of 23
Section C - Budget Worksheet & Narrative
1).Personnel(Salaries&Waees)(2 CER 200.430)--List each position by title and name of employee, if available. Show the annual salary rate and the percentage of
time to be devoted to the project and length of time working on the project.Compensation paid for employees engaged in grant activities must be consistent with that paid
for similar work within the applicant organization. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and
objectives in the narrative space provided below. Also,provide a justification and description of each position(including vacant positions).Relate each position
specifically to program objectives. Personnel cannot exceed 100%of their time on all active projects.
Computation
Name Position "lo Basis Cost
Salary or Wage of Time Length of time
(YrAlo./Ur.)
$
Officers working hire-back campaigns. See Grant Addendum 1 for breakout of campaigns. $ 98,509.00
State Total $ 98,509.00
NON-State Total $
Personnel Narrative (State):
State Total $ 98,509.00
Personnel Narrative(Non-State) i.e. "Match"or"Other Funding"
NON-State Total $ -
Total Personnel $ 96,509.00
Page 6 of 23
Section C - Budget Worksheet & Narrative
2).Frinee Benefits(2 CFR 200.431)--Fringe benefits should be based on actual lunowii costs or an established formula. Fringe benefits are for the personnel listed in
category(1)direct salaries and wages,and only for the percentage of time devoted to the project. Provide the fringe benefit rate used and a clear description of how the
computation of fringe benefits was done.Provide both the annual (for multiyear awards)and total. If a fringe benefit rate is not used,show how the fringe benefits were
computed for each position.The budget justification should be reflected in the budget description. Elements that comprise fringe benefits should be indicated.
Name Position Computation Cost
Base Rate
State Total $ -
$ -
NON-State Total $ -
Fringe Benefits Narrative(State):
State Total $
Fringe Benefits Narrative(Non-State) i.e. "Match"or"Other Funding"
NON-State Total $
Total Fringe Benefits $
Page 7 of 23
Section C - Budget Worksheet & Narrative
3). Travel(1 CFR 200.474)--Travel should include: origin and destination,estimated costs and type of transportation, number of travelers, related lodging and per diem
costs,brief description of the travel involved, its purpose, and explanation of how the proposed travel is necessary for successful completion of the project. In training
projects,travel and meals for trainees should be listed separately. Show the number of trainees and unit cost involved. Identify the location of travel,if known;or if
unknown, indicate"location to he determined." Indicate source of Travel Policies applied,Applicant or State of Illinois Travel Regulations. NOTE: Dollars requested in
the travel category should be for staff travel only. Travel for consultants should be shown in the consultant category along with the consultant's fee.Travel for training
participants,advisory committees, review vane(%and etc..should be itemized the same way as indicated above and placed in the"Miscellaneous"category.
Purpose of Travel Location Computation Cost
Items Cost Rate Basis Quantity N of Trips
State Total $ -
NON-State Total $ -
Travel Narrative(State):
State Total $
Travel Narrative(Non-State) i.e. "Match" or"Other Funding"
NON-State Total $ -
Total Travel $
Page 8 of 23
Section C - Budget Worksheet & Narrative ,
4).Equipment(2 CFR 200.439)--Provide justification for the use of each item and relate them to specific program objectives. Provide both the annual (for multiyear
awards)and total for equipment.Equipment is defined as an article of tangible personal property that has a useful life of more than one year and a per-unit acquisition cost
which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes,or$5,000. An applicant organization may
classify equipment at a lower dollar value but cannot classify it higher than$5,000_(Note; Organization's own capitalization policy for classification of equipment can be
used). Applicants should analyze the cost benefits of purchasing versus leasing equipment,especially high cost items and those subject to rapid technical advances. Rented
or leased equipment costs should be listed in the"Contractual"category. Explain how the equipment is necessary for the success of the project. Attach a narrative
describing the procurement method to be used.
Compudation Cost
Item
Quantity Cost
State Total $
r $ -
NON-State Total $
Equipment Narrative (State):
State Total $
Equipment Narrative(Non-State)i.e. "Match" or"Other Funding"
NON-State Total $
Total Equipment $
Page 9 of 23
1 i 1 • ' f i . •
r r r
r r
1 1 r r
� i Y� ♦ yJ-l i t f,�dat� b 73 l ( I(. �t M f I
h<a 4Ji';y'l/4i-x "a Ta3f y�' tH > t yt 'i, lxl �Lr b.4x'"
� �l''1.
t - r w} In r(I r� tr r S t crt4 fyS } `3 } ah rSl
t'�
S y 5 f S 5 y�ti
��
�is
i i 'i p i z i f ` M1 L{ y r ✓"�- >FI t : {1 j n}yy'C
�� ��v.t�'�to Mt"t° l��
n (kt(!� o"s�v ika v�Etf t tY Sr
r I r t�<t the e � i�l rt'�,�Si�f=�j t�1 '�4^ytt� • .
f� t a; A )C. I { ^f 5���)a�I r t i• A���t vt 1 y h r � t� ar
Ii f t y y5'
Sy 71 •�t� - z O ,t :J�W } i a+ tid tKri
;t��l
1 •
Section C - Budget Worksheet & Narrative
6).Contractual Services(2 CFR 200.318) &Subawards(200.92) —Provide a description of the product or service to be procured by contract and an estimate of the cost.
Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole contracts in excess of$150,000
(See 2 CFR 200.88). NOTE : this budget category may include sttbnwards. Provide separate budgets for each subaward or contract, regardless of tlic dollar value and
indicate the basis for the cost estimates in the narrative. Describe products or services to be obtained and indicate the applicability or necessity of each to the project.
Please also note the differences henneen suhmpard,contract,and contractor(vendor):
1)Subaward(200.92)means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal/State award,including a portion
of the scope of work or objectives. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal/State program.
2)Contract(200.22)means a legal instrument by which a non-Federal entity purchases property or services needed to carry out the project or program under a Federal
award.The term as used in this part does not include a legal instrument,even if the non-Federal entity considers it a contract,when the substance of the transaction meets
the definition of Federal award or subaward.
3)"Vendor"or"Contractor" is generally a dealer,distributor or other seller that provides supplies, expendable materials,or data processing services in support of the
nrninrf nrfivifinc
Name of Organization Contract or Subaward Description of Activities Cost
State Total $ -
$ -
NON-State Total $ -
Contractual Services Narrative (State):
State Total $
Contractual Services Narrative(Non-State) i.e. "Match" or"Other Funding"
NON-State Total $ -
Total Contractual Services $ -
Page 11 of 23
Section C - Budget Worksheet & Narrative
7).Consultant Services and Expenses(2 CFR 200.459)--Consultant Services(Fees): For each consultant enter the name, if known,service to be provided,hourly or daily
fee(8-hour day),and estimated time on the project. Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees
(i.e.,travel,meals, lodging,etc.) Consultant-- Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisitions Policy is used.
Consultant Services(Fees) Service Provided Computation Cost
Fee Basis Quantity
S -
S -
Slate Total S -
Consultant Expenses Location Computation Cost
Items Cost Rate Basis Quantity 0 of Trips
r State Total $ -
NON-State Total $ -
Consultant Narrative(State):
State Total $
Consultant Narrative(Non-State) i.e. "Match"or"Other Funding"
NON-State Total $ -
Total Consultant $ -
Page 12 of 23
Section C - Budget Worksheet & Narrative
8). Construction-- Provide a description of(lie construction project and an estimate of the costs. As a rule,construction costs are not allowable unless with prior written
approval. In some cases,minor repairs or renovations may be allowable. Consult with the program office before budgeting funds in this category. Estimated construction
costs must be supported by documentation including drawings and estimates, formal bids,etc. As with all other costs, follow the specific requirements of the program,the
terms and conditions of the award,and applicable regulations.
Purpose Description of Work Cost
EXAMPLES
Consult with Program Office before budgeting Construction costs. $ -
State Total $ -
x
NON-State Total $ -
Construction Narrative(State):
State Total $ -
Construction Narrative (Non-State) i.e. "Match"or"Other Funding"
NON-State Total $
Total Construction $ -
Page 13 of 23
Section C - Budget Worksheet & Narrative
9).Occupancy-Rent and Utilities(2 CFR 200.465)-- List items and descriptions by major type and(lie basis of the computation. Explain how rental and utility expenses
are allocated for distribution as an expense to the program/service. For example,provide the square footage and (lie cost per square foot rent and utility,and provide a
monthly rental and utility cost and how many months to rent. NOTE:This budgetary line item is to be used for direct program rent and utilities,all other indirect or
administrative occupancy costs should be listed in the indirect expense section of the Budget worksheet and narrative. Maintenance and repair costs may be included here if
directly allocated to program.
Description Computation Cost
uantit Basis Cost Len th of time
State Total $ -
NON-State Total $ -
Occupancy Narrative(State):
State Total $
Occupancy Narrative (Non-State) i.e. "Match"or"Other Funding"
NON-State Total $
Total Occupancy $ -
Page 14 of 23
Section C - Budget Worksheet & Narrative
10).Research&Development(R&D) (2 CFR 200.87)-- Definition: All research activities,both basic and applied,and all development activities that are performed by
non-Federal entities directed toward the production of useful materials,devices,systems,or methods, including design and development of prototypes and processes.
Provide a description of the research and development project and an estimate of the costs.NOTE:Consult with (lie program office before budgeting funds in this category.
Purpose Description of Work Cost
State Total $ -
NON-State Total $ -
R &D Narrative (State):
State Total $ -
R &D Narrative(Non-State) i.e. "Match" or"Other Funding"
NON-State Total $
Total R & D $ -
Page 15 of 23
Section C - Budget Worksheet & Narrative
11).Telecommunications -- List items and descriptions by major type and the basis of the computation. Explain how telecommunication expenses are allocated for
distribution as an expense to the program/service. NOTE: This budgetary line item is to be used for direct program telecommunications,all other indirect or administrative
telecommunication costs should be listed in the indirect expense section of the Budget worksheet and narrative.
Description Computation Cost
Quantity Basis Cost Length of time
State Total $ -
lr $ -
NON-State Total $ -
r.
Telecommunications Narrative(State):
State Total $ -
Telecommunications Narrative(Non-State) i.e. "Match"or"Other Funding"
NON-State Total $
Total Telecommunications $ -
Page 16 of 23
Section C - Budget Worksheet & Narrative
12).Training and Education(2 CFR 200.472) --Describe the training and education cost associated with employee development. Include rental space for training(if
required),training materials,speaker fees,substitute teacher fees,and any other applicable expenses related to the training. When training materials(pamphlets,notebooks,
videos,and other various handouts)are ordered for specific training activities,these items should be itemized below.
Description Computation Cost
Quantity Basis Cost Length of time
State Total $
NON-State Total $
Training& Education Narrative(State):
State Total $
Training & Education Narrative(Non-State) i.e. "Match" or"Other Funding"
NON-State Total $
Total Training & Education $ -
Page 17 of 23
Section C - Budget Worksheet & Narrative
13). Direct Administrative Costs-(2 CFR 200.413 (c) The salaries of administrative and clerical staff should normally be treated as indirect(F&A)costs. Direct charging
of these costs may be appropriate only if all of the following conditions are met: (1)Administrative or clerical services are integral to a project or activity;(2) Individuals
involved can be specifically identified with the project or activity; (3)Such costs are explicitly included in the budget or have[lie prior written approval of the State awarding
agency
and(4)The costs are not also recovered as indirect costs.
Computation
Name Position Cost
Salary or Wage Basis(Yr.No.ntr.) %of Time Length of time
State Total $ -
i,
NON-State Total $ -
Direct Administrative Narrative (State):
State Total $
Direct Administrative Narrative (Non-State) i.e. "Match"or"Other Funding"
NON-State Total $
Total Direct Administrative Costs $ -
18 Page 18 of 23
Section C - Budget Worksheet & Narrative
14).Other or Miscellaneous Costs--This category contains items not included in the previous categories. List items by type of material or nature of expense,break
down costs by quantity and cost per unit if applicable,state the necessity of other costs for successful completion of the project and exclude unallowable costs(eg.
Printing, Memberships&subscriptions, recruiting costs, c(c.)
Description Computation Cost
Quantity Basis Cost Length of time
State Total $ -
NON-State Total $ -
Other Costs Narrative(State):
State Total $
Other Cost Narrative(Non-State) i.e. "Match"or"Other Funding"
NON-State Total $
Total Other Costs $
Page 19 of 23
Section C - Budget Worksheet & Narrative
15).GRANT EXCLUSIVE LINE ITEM: Costs directly related to the service or activity of the program that is an integral line item for budgetary purposes.To use this
budgetary line item,an applicant must have Program approval. (Please cite reference per statute for unique costs directly related to the service or activity of the program).
Description Computation Cost
Quantity Basis Cost Length of time
$ -
$ -
State Total $ -
NON-State Total $ -
GRANT EXCLUSIVE LINE ITEM Narrative(State):
State Total $
GRANT EXCLUSIVE LINE ITEM Narrative(Non-State)i.e. "Match"or"Other Funding"
NON-State Total $
Total GRANT EXCLUSIVE LINE ITEM $ -
Page 20 of 23
Section C - Budyet Worksheet & Narrative
16).Indirect Cost(2 CFR 200.414) --Provide the most recent indirect cost rate agreement information with the itemized budget.The applicable indirect cost rates)
negotiated by the organization with the cognizant negotiating agency must be used in computing indirect costs(F&A)for a program budget.The amount for indirect costs
should be calculated by applying the current negotiated indirect cost rates)to the approved base(s). After the amount of indirect costs is determined for the program,a
breakdown of the indirect costs should be provided in the budget worksheet and narrative below.
Computation
Description
Cost
Base Rate
State Total $ -
NON-State Total $ -
Indirect Cost Narrative(State):
State Total $
Indirect Cost Narrative (Non-State) i.e. "Match" or"Other Funding"
NON-State Total $
Total Indirect Costs $ -
Page 21 of 23
Section C - Budget Worksheet & Narrative
Budget Narrative Summary--When you have completed the budget worksheet, transfer the totals for each category to the spaces below to the uniform template provided
(SECTION A&B). Verify(lie total costs and the total project costs. Indicate the amount of State requested funds and the amount of non-State funds that will support the
yroiect.
Budget Category Stale Non-State Total
1. Personnel $ 98,509.00 $ - $ 98,509.00
2. Fringe Benefits $ - $ - $ -
3.Travel $ - $ - $ -
4. Equipment $ - $ - $ -
5. Supplies $ - $ - $ -
6.Contractual Services $ - $ - $ -
7. Consultant(Professional Services) $ - $ - $ -
8. Construction $ - $ - $ -
9. Occupancy(Rent&Utilities) $ - $ - $ -
10. Research & Development(R&D) $ - $ - $ -
11.Telecommunications $ - $ - $ -
12.Training & Education $ - $ - $ -
13. Direct Administrative Costs $ - $ - $ -
14. Other or Misc. Costs $ - $ - $ -
15. GRANT EXCLUSIVE LINE ITEM $ - $ - $ -
16. Indirect Costs $ - $ - $ -
State Request $ 98,509.00
Non-State Amount $ -
TOTAL PROJECT COSTS $ 98,509.00
Page 22 of 23
STATE OF ILLINOIS ,
Agency Approval UNIFORM GRANT BUDGET TEMPLATE AGENCY: Illinois Department of Transportation
Organization Name: Elgin Police Department DUNS#: 010224772 NOFO#: 17-0402-1
CSFA Number: 494-10-0343 CSFA Description: State&Comm.Highway Safety Fiscal Wails) : FFY17
Final Budget Amount Approved Program Approval Signature Date Fiscal&Administrative Approval Date
Si nQnature
Bud eg t Revision An rp oved Program Approval Signature Fiscal&Administrative Approval-c Date Date
Signature
§2&2 Revision of budget Arid proeratn plans
(e)The Federal/State awarding agency may,at its option,restrict the transfer of fiords among direct cost categories or programs,functions and activities for Federal/State awards in which the
Federal/State share of the project exceeds the Simplified Acquisition Threshold and the cutnulative amount of such transfers exceeds or is expected to exceed 10 percent or$1,000 per detail tine
item,whichever is greater of the total budget as last approved by the Federal/State awarding agency.The Federal/State awarding agency cannot permit a transfer that would cause any
Federal/State appropriation to be used for purposes other than those consistent with the appropriation.
Grant Addendum 1 .
111nois Department Grantee Name: Elgin Police Department
of Tram-pWation Project Number: AP-17-0089
Personnel(Salaries &Wages) Budget Occupant Protection Impaired Driving
Enforcement Enforcement
Halloween Campaign(Optional) $0.00 $1,320.00
Thanksgiving Campaign(Mandatory) $5,280.00 $4,290.00
Christmas/New Year's Campaign(Mandatory) $1,056.00 $4,290.00
Super Bowl Campaign(Optional) $0.00 $1,320.00
St. Patrick's Day Campaign(Mandatory) $0.00 $1,320.00
Memorial Day Campaign (Mandatory) $10,032.00 $4,290.00
Independence Day Campaign(Mandatory) $7,392.00 $4,290.00
Labor Day Campaign(Mandatory) i $10,032.00 $4,290.00
Additional Enforcement(Optional) N/A $19,800.00
eLAP Enforcement(Optional) N/A $17,820.00
Subtotal Personal Services $33,792.00 $63,030.00
Equipment(eLAP only) $1,687.00
Must be directly related to the operation of Roadside Safety Checks
Total All Funds $98,509.00
Campaign Breakdown
• 1 .
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ $0.00
Nighttime SBEZ SO.00
Nighttime Saturation Patrols $0,00
TOTAL 50.00
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC $000
Joint/Agency RSC $0.00
Joint/1SP RSC $O W
Saturation Patrols 4 5 1 20 $66.00 $1,320.00
TOTAL $1,320.00
Thanksgiving Campaign (November 14—28(6 am), 2016)
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ 6 2 3 36 566.00 $2,376.00
Nighttime SBEZ 6 2 2 24 $66.00 $1,584.00
Nighttime Saturation Patrols 5 2 2 20 $66.00 $1,320.00
TOTAL $5,280.00
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC 9 5 1 45 $66.00 $2,970.00
Joint/Agency RSC $0.00
Joint/ISP RSC $0.00
Saturation Patrols 4 5 1 20 $66.00 $1,320.OD
TOTAL $4,290.00
Page 1 of 6 Addendum 1
Christmas/New Year's Campaign (December 16, 2016 . 1
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ $0.00
Nighttime SBEZ $0.00
Nighttime Saturation Patrols 4 2 2 16 $66.00 51,056.00
TOTAL $1,056.00
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC 9 5 1 45 $66.00 $2,970.00
Joint/Agency RSC $0.00
Joint/ISP RSC $0.00
Saturation Patrols 4 5 1 20 $66.00 51,320.00
TOTAL $4.290.00
Super Bowl Campaign -b -• . 1
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ $0.00
Nighttime SBEZ $0.00
Nighttime Saturation Patrols $0.00
TOTAL 50.00
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC S0.00
Joint/Agency RSC $0.00
Joint/ISP RSC $0.00
Saturation Patrols 4 5 1 20 $66.00 $1,320.00
TOTAL $1,320.00
St. Patrick's Day Campaign 1 s 1
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ $0.00
Nighttime SBEZ $0.00
Nighttime Saturation Patrols $0.00
TOTAL $0.00
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC 50.00
Joint/Agency RSC $0,00
Joint/ISP RSC $0.00
Saturation Patrols 4 5 1 20 $66.00 $1,320.00
TOTAL $1,320.00
Page 2 of 6 Addendum 1
Memorial Day Campaign 1 1
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ 6 2 6 72 S66.00 54,752.00
Nighttime SBEZ 6 2 4 48 $66.00 53,168.00
Nighttime Saturation Patrols 4 2 4 32 566.00 S2,112.00
TOTAL 510,032.00
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC 9 5 1 45 S66.00 $2,970.00
Joint/Agency RSC $0.00
Joint/ISP RSC SO.00
Saturation Patrols 4 5 1 20 566.00 51,320.00
TOTAL $4,290.00
Independence Day Campaign (June 26-July 9(6 am), 2017)
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ 6 2 4 48 566.00 $3,168.00
Nighttime SBEZ 6 2 2 24 $66.00 $1,584.00
Nighttime Saturation Patrols 5 2 4 40 566.00 $2,640.00
TOTAL $7,392.00
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC 9 5 1 45 $66.00 $2.970.00
Joint/Agency RSC SO.DO
Joint/ISP RSC $0.00
Saturation Patrols 4 5 1 20 $66.00 $1,320.00
TOTAL $4,290.00
Labor Day Campaign •ust 21 -September 1
Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Daytime SBEZ 6 2 6 72 $66.00 $4,752.00
Nighttime SBEZ 6 2 4 48 $66.00 53,168.00
Nighttime Saturation Patrols 4 2 4 32 566.00 $2,112.00
TOTAL 510,032.40
impalred Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Stand Alone RSC 9 5 1 45 566.00 $2.970.00
Joint/Agency RSC $0.00
Joint/ISP RSC $0.00
Saturation Patrols 4 5 1 20 $66.00 $1,320.00
TOTAL 54,290.00
Page 3 of 6 Addendum 1
:Additional Enforcement is limited to nighttime saturation patrols on the weekends that are identified in the calendar
below.
Additional Enforcement
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Saturation Patrols 2 5 30 300 $66.40 $19,800.00
TOTAL $19,800.00
*The eLAP enforcement is limited to Friday 9:00 pm through Monday 6:00 am during the weekends that are identified in
the calendar below.
eLAP Enforcement
Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget
Roadside Safety Checks 9 3 10 270 $66.00 $17,820.00
TOTAL $17,820.00
Additional 1 eLAP Enforcement Calendar
f . '.:;October2016 µ. Noverptier2016 December. Di6 ]a`puary° 037
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13 :11 12 13 E-3 15 16 17 15 19 ff 13 14 15 16 17 �17 18 19
18 19 20 = 20 21 22 23 24 25 26 18 19 20 21 22 23 24 24 25 26
25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 31
3031
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5 6 7 8 9 , 7 8 9 K 4 5 6 JjK Iff,N 9 10 11
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Iffff 28 28 29 30 ffff.25 26 27 U, 28 29 30 31
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_ _.��_; { u 201 . (f � W AUaust3?0 i ..5 ber
)une2017 tslber2017
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6 7 8 Iff Iff- 2 3 4 5 6 7 8 EM, 8 9 10 oil 3 4 5 6 7
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20 21 22 HIM 18 19 20 S 22 23 24 25 26 Miff 19 20 21 IME
27 28 29 30 Iff,ff 25 26 27 ffff- 27 28 29 30 31 Miff 26 27 28
ER-
Page 4 of 6 Addendum 1
i
Equipment
'Equipment purchases must be directly related to the operation of Roadside Safety Checks.
Item Estimated Cost
100 Traffic Cone 28" Heavy w/6"&4" Reflexite Collars and stenciling at $1,687.00
$16.87 each
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL $1,687.00
Page 5 of 6 Addendum 1
1
_ x -F EirtnrGernent -.35
�atesy f
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fx..#' v E. ..F r "4•
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Potential 1
Paid Kickoff Post Grant Data Equipment
Campaign Advertising Press Enforcement Enforcement Collection Incentive
Campaign Release Media Release Form Due Program
Dates Form Due
October 24- October 28- November 2-5 November 16, No Incentive
Halloween No 28, 2016 November 2 (6 2016 2016 Program
i a.m.), 2016
i
November November 14- November 29- December 12, December 5,
Thanksgiving Yes 14-212016 28 (6 a.m.), December 2, 2016 2016
2016 2016
Christmas& New Yes December 20 December 16,2016-January 2 January 2-6, January 17, ; January 9,
Year's 12-21, 2016 0 a-m.), 2017 2017 2017 2017
c. 2017r `r •.,y r
s
Super Bowl No February 1- February 3-6(6 February 6-8, February 20, No Incentive
3, 2017 a.m.),2017 2017 2017 Program
St. Patrick's Day No March 13- March 17-20(6 March 20-24, No Incentive
16, 2017 a.m.),2017 2017 April 3, 2017 Program
Memorial Day Yes May 15-25, May 15-30 (6 May 30-June 2,
2017 a.m.), 2017 2017 June 5, 2017 June 5, 2017
Independence Day Yes June 20-30, June 26-July 9, July 10-14,
2017 2017 2017 July 24, 2017 July 17, 2017
Labor Day Holida Yes g September 5-8, September 18, September
y August 21- August 21 —
30, 2017 September 5(6 2017 2017 12 2017
a.m.),2017
Additional
Impaired Driving Submit to
p g LEL in Submit to LEL Submit to LEL Within 14 days
and/or Occupant No advance for in advance for in advance for of completion No Incentive
Protection Patrols approval approval of enforcement Program
(Optional) approval
Page 6 of 6 Addendum 1