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Home My WebLink About15-135 Unsigned by IDOT Resolution No. 15-135 RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY PROJECT GRANT AWARD FOR THE SUSTAINED TRAFFIC ENFORCEMENT PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the City of Elgin,Illinois hereby accepts the Illinois Department of Transportation Highway Safety Project grant in the amount of$100,668 for the Sustained Traffic Enforcement Program, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Sean R. Stegall,City Manager,is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/David J. Kaptain David J. Kaptain, Mayor Presented: October 14, 2015 Adopted: October 14, 2015 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk Highway Safety Project Agreement, Illinois Department Conditions and Certifications of Transportation Sustained Traffic Enforcement Program (STEP) 1A. Grantee: Elgin Police Department 2A. Project Title: FFY 2016 STEP Grant 1B. Address: 150 Dexter Court 2B. Project Number: 2C. PSP Task Number: Elgin, Illinois 60120 AP-16-0113 16-19-06& 16-13-07 2D.CFDA Number: 2E.Project Amount: 1C. County: Kane 20.616 $100,668.00 1D. FEIN: 36-6005862 3. Grant Period: 10/01/2015 through 09/30/2016 1E. Vendor#: 057613 1 F. Fund Type: 405b &405d 4. DUNS: 010224772 1G. ® Federal Required Signatures By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions set forth and any Appendices thereto. 5A. GRANTEE Project Director: 5B. GRANTEE Authorizing Representative: Name: Kevin Senne Name: Sean Stegall Title: Sergeant/Traffic Unit Title: City Manager Address: 151 Douglas Avenue Address: 150 Dexter Court Elgin, Illinois 60120 Elgin, Illinois 60120 Phone: 847-289-2661 Phone: 847-931-5614 E-mail: senne_k @cityofelgin.org E-mail: stegall_s @cityofelgin.org / 10-14-15 Signature Date Signature � a Date / �/� i . '/ /William M. Barnes, Chief Couns el Date (Approved as to form) By: Jared Thornley, Director Date Jeff Heck, CFO, Director Date Division of Traffic Safety Finance&Administration By: Randall S. Blankenhorn, Secretary Date Department of Transportation By: Print Name Print Title Printed 10/5/2015 Page 1 of 24 TS 08 STEP(Rev.07/06/15) 6. Personal Services Budget Occupant Protection Impaired Driving Enforcement Enforcement Halloween Campaign (Optional) $0.00 $1,280.00 Thanksgiving Campaign (Mandatory) $5,120.00 $4,160.00 Christmas/New Year's Campaign (Mandatory) $1,024.00 $4,160.00 Super Bowl Campaign (Optional) $0.00 $1,280.00 St. Patrick's Day Campaign (Mandatory) $0.00 $1,280.00 Memorial Day Campaign (Mandatory) $10,240.00 $4,160.00 Independence Day Campaign (Mandatory) $8,960.00 $4,160.00 Labor Day Campaign (Mandatory) $8,704.00 $4,160.00 Additional Enforcement(Optional) N/A $19,200.00 eLAP Enforcement(Optional) N/A $17,280.00 Subtotal Personal Services $34,048.00 $61,120.00 Equipment(eLAP only) $5,500.00 (Must be directly related to the operation of Roadside Safety Checks) Total All Funds $100,668.00 Campaign Breakdown Halloween Campaign (October 30 - November 1, 2015) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Daytime SBEZ $0.00 Nighttime SBEZ $0.00 Nighttime Saturation Patrols $0.00 TOTAL $0.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC $0.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $1,280.00 Thanksgiving Campaign (November 16 - 29, 2015) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Daytime SBEZ 6 2 3 36 $64.00 $2,304.00 Nighttime SBEZ 6 2 2 24 $64.00 $1,536.00 Nighttime Saturation 5 2 2 20 $64.00 $1,280.00 Patrols TOTAL $5,120.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC 9 5 1 45 $64.00 $2,880.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $4,160.00 Printed 10/5/2015 Page 2 of 24 TS 08 STEP(Rev.07/06/15) Christmas/New Year's Campaign (December 18, 2015 - January 3, 2016) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Daytime SBEZ $0.00 Nighttime SBEZ $0.00 Nighttime Saturation 4 2 2 16 $64.00 $1,024.00 Patrols TOTAL $1,024.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC 9 5 1 45 $64.00 $2,880.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $4,160.00 Super Bowl Campaign (February 5 - February 7, 2016) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Daytime SBEZ $0.00 Nighttime SBEZ $0.00 Nighttime Saturation Patrols $0.00 TOTAL $0.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC $0.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $1,280.00 St. Patrick's Day Campaign (March 15 - 20, 2016) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Budget udget CaMpaign Daytime SBEZ $0.00 Nighttime SBEZ $0.00 Nighttime Saturation $0.00 Patrols TOTAL $0.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC $0.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $1,280.00 Printed 10/5/2015 Page 3 of 24 TS 08 STEP(Rev.07/06/15) Memorial Day Campaign (May 16 - 30, 2016) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Daytime SBEZ 6 2 6 72 $64.00 $4,608.00 Nighttime SBEZ 6 2 4 48 $64.00 $3,072.00 Nighttime Saturation 5 2 4 40 $64.00 $2,560.00 Patrols TOTAL $10,240.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC 9 5 1 45 $64.00 $2,880.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $4,160.00 Independence Day Campaign (June 20 -July 5, 2016) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Ca paign Budget Daytime SBEZ 6 2 6 72 $64.00 $4,608.00 Nighttime SBEZ 6 2 4 48 $64.00 $3,072.00 Nighttime Saturation 5 2 2 20 $64.00 $1,280.00 Patrols TOTAL $8,960.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC 9 5 1 45 $64.00 $2,880.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $4,160.00 Labor Day Campaign (August 22 - September 6, 2016) Occupant Protection #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Daytime SBEZ 6 2 4 48 $64.00 $3,072.00 Nighttime SBEZ 6 2 4 48 $64.00 $3,072.00 Nighttime Saturation Patrols 5 2 4 40 $64.00 $2,560.00 TOTAL $8,704.00 Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Stand Alone RSC 9 5 1 45 $64.00 $2,880.00 Joint/Agency RSC $0.00 Joint/ISP RSC $0.00 Saturation Patrols 4 5 1 20 $64.00 $1,280.00 TOTAL $4,160.00 Printed 10/5/2015 Page 4 of 24 TS 08 STEP(Rev.07/06/15) *Additional Enforcement is limited to nighttime saturation patrols on the weekends that are identified in the calendar below. Additional Enforcement Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Saturation Patrols 2 5 30 300 $64.00 $19,200.00 TOTAL $19,200.00 *The eLAP enforcement is limited to Friday 9:00 pm through Monday 6:00 am during the weekends that are identified in the calendar below. eLAP Enforcement Impaired Driving #of officers #of hours #of details Total Hours Overtime Rate Total Campaign Budget Roadside Safety Checks 9 3 10 270 $64.00 $17,280.00 TOTAL $17,280.00 Additional/eLAP Enforcement Calendar actebOf 200, €...*k #. '"5 Dec Cher 2015. 3414010141.16z,., S M T W T F S S M T W T FS S M T W T F S SMTWT T W T F S II 1IR 1 2 3 4 5 m 1 2 3 g 1 2 MiMi 6 7 8 ME MR 10 11 12 MiMi MiMi 8 9 101111111 3 4 5 6 7 Mii ME 13 14 15 Mim MiMi 17 18 19 20 21 NE 15 16 17 18 19 Mil 12 13 14 Mil N MI 20212211 22 23 24 25 26 27 28 20 21 22 23 24 25 26 Ell 192021MIN MMi2728293031 2930 27 28 29 30 31 Ell 262728U February 204 MAMA 2016 ' Aprlf 2016 May zw S M T W T F S S M T W T FS S M T W T F S S M T W T F S Mi 2 3 4 5 6 1 2 3 ME MiMi 1 2 3 4 5 Min 7 8 9 10 111111 ME 8 9 10 MiMi 5 6 7 MiMi MiMi 10 11 12 um E.16 17 18 MIN ME 15 16 17 18 19 NM121314MiMi M®17 18 19 20 21 • 2 3 2 4 2 5 U 1 1 20 21 22 23 24 MI • 1 9 2 0 2 1 Mi Mi 22 23 24 25 26 27 28 Mi Mi um 29 30 31 MN 26 27 28 MIN 29 30 31 Nine Oi6-„ 3 Uify 2OArr. August 2016 Serettmther.2016 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 211.1 1 2 112 3 4 511 1 2 3 11111 7 8 9 11E 3 4 5 6 7 En • 9 10 11111. 4 5 6 7 8 ail •R141516Mimi ma 121314Eli 111111 161718mil MiMi131415�� MiMi 21 22 23 24 25 NE 19 20 21 MiMi Mill 23 24 25 26 27 mil 20 21 22 26 27 28 29 30 Mi Mi 26 27 28 Mi Mi 28 29 30 31 • 2 7 2 8 2 9 Is Mi Printed 10/5/2015 Page 5 of 24 TS 08 STEP(Rev.07/06/15) Equipment *Equipment purchases must be directly related to the operation of Roadside Safety Checks. Item Estimated Cost 10 portable speed bumps 10ft with ultimate guard option, $550.00 each $5,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $5,500.00 Printed 10/5/2015 Page 6 of 24 TS 08 STEP(Rev.07/06/15) ' t „' 4 r,_ -t. ' -'�, Y xY r : V i =s e � , r „ _ � . .. _� . A ,.. .. Pte , �, y . n f��:: t . .d _ . r o ,', Potential Equipment Paid Press Post Grant Data Kickoff Incentive Campaign Advertising Release Enforcement Enforcement Collection program Form Campaign Dates Media Release Form Due Due October 27-30, October 30- November 2-4, November 16, No Incentive Halloween No 2015 November 1, 2015 2015 Program 2015 November 20- November 16- November 16- December 14, December 7, Thanksgiving Yes 25,2015 29, 2015 December 3, 2015 2015 2015 December 18, Christmas& December 16- January 4-8, January 18, January 11, New Year's Yes 24,2015 2015-January 3, 2016 2016 2016 2016 _ y y f' ; "*:' c arxrz�';; r p. .z r;' .:w� -m. -t l N a.s, "g' a S � +f `i� -� S,- � z. �t�' r Fin s # Super Bowl No February 1-5, February 5-7. February 8-10, February 22, No Incentive 2016 2016 2016 2016 Program St. Patrick's No March 14-15, March 15-20, March 18-23, No Incentive Day 2016 2016 2016 March 28,2016 Program Memorial Day Yes May 16-26, May 16-30, May 31-June 2, y 2016 2016 2016 June 7,2016 June 14,2016 Independence Yes June 20-30, June 20-July 5, July 5-8,2016 July 19,2016 July 12,2016 Day 2016 2016 Labor Day August 22- August 22- y September 6-8, September 20, September 13, Yes September 1, September 6, Holiday 2016 2016 2016 2016 2016 Additional Impaired Driving and/or Submit to LEL Submit to LEL Submit to LEL in Within 14 days No Incentive Occupant No in advance for in advance for advance for of completion of Program Protection approval approval approval enforcement Patrols (Optional) Printed 10/5/2015 Page 7 of 24 TS 08 STEP(Rev.07/06/15) 7. Highway Safety Project Agreement, Conditions and Certifications The following certifications, assurances, general conditions of approval and procedural guidelines constitute a part of the Highway Safety Project Agreement. Signatories of the Highway Safety Project Agreement Conditions and Certifications agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute, administrative rule, regulation or other publication referred to in this agreement may not contain the complete language. The official published text, which is incorporated herein by reference, shall be the controlling authority for this agreement. State of Illinois Certifications, Assurances and Conditions of Approval A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT") between the Applicant Agency ("GRANTEE")and the Illinois Department of Transportation ("DEPARTMENT") shall be governed in all respects by the laws of the State of Illinois. B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions, conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing, before work is started, to become effective and part of the AGREEMENT. No oral understanding or agreement shall be binding upon either party. C. Procurement Procedures. All procurement transactions for Contractual Services, Commodities and Equipment shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also meet the following minimum procedural requirements. 1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GRANTEE concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the DEPARTMENT. Procurement of Goods or Services— Federal Funds. For purchases of products or services with any Federal funds that cost more than $3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at$100,000.00)the GRANTEE shall obtain price or rate quotations from an adequate number(at least three)of qualified sources. Procurement of products or services with any Federal funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at $100,000.00)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE, the procedures of the DEPARTMENT will be used, provided that the procurement procedures conform to the provisions in Condition H.10 below. The GRANTEE may only procure products or services from one source with any Federal funds if: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes such a procedure; or, (3)the DEPARTMENT determines competition is inadequate after solicitation from a number of sources. Procurement of Goods or Services—State Funds. For purchases of products or services with any State of Illinois funds that cost more than $20,000.00, ($10,000.00 for professional and artistic services) but less than the small purchase amount set by the Illinois Procurement Code Rules, (currently set at$50,000.00 and $20,000.00 for professional and artistic services)the GRANTEE shall obtain price or rate quotations from an adequate number(at least three)of qualified sources. Procurement of products or services with any State of Illinois funds in excess of the small purchase amount(currently set at$50,000.00 for goods and services and $20,000.00 for professional and artistic services)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE, the procedures of the DEPARTMENT will be used. The GRANTEE may only procure products or services from one source with any State of Illinois funds if: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes such a procedure; or, (3)the DEPARTMENT determines competition is inadequate after solicitation from a number of sources. 2. The GRANTEE shall include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement. 3. Employment of DEPARTMENT Personnel. GRANTEE will not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement. Printed 10/5/2015 Page 8 of 24 TS 08 STEP(Rev.07/06/15) 4. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These records shall include, but are not necessarily limited to: information pertinent to rationale for the method of procurement, selection of contract type, contractor selection or rejection and basis for the cost or price. 5. No DEPARTMENT employee shall participate in the procurement of products or services if a conflict of interest, real or apparent, would be involved. No employee shall solicit or accept anything of monetary value from bidders or suppliers. D. Cost Principles. The cost principles of this Agreement are governed by the cost principles found in 2 CFR Part 200 Subpart E, and Appendices III, IV, and VII to 2 CFR Part 200, for Institutions of Higher Education, Non-Profit Organizations, and States and Local Government and Indian Tribe, respectively; and all costs included in this Agreement are allowable under 2 CFR Part 200 Subpart E, and Appendices III, IV, and VII to 2 CFR Part 200, for Institutions of Higher Education, Non-Profit Organizations, and States and Local Government and Indian Tribe, respectively, as appropriate. E. Requirements for Consultant Contracts and Subcontracts. After a consultant and/or subcontractor is selected in accordance with all requirements of this AGREEMENT including the Sections titled Procurement Procedures and Cost Principles, as detailed herein, the consultant contract or subcontract shall be submitted to the DEPARTMENT for approval prior to execution. The GRANTEE and consultant and/or subcontractor are subject to all conditions and certifications of this AGREEMENT and 2 CFR Part 200 and its Appendices, as appropriate. F. Travel Out of State. All out of state travel requires specific approval from the DEPARTMENT on a case by case basis. To allow adequate time for approval, out of state travel must be submitted for approval at least 30 days prior to the planned trip. G. Method of Payment. Funds shall not be advanced to the GRANTEE but rather reimbursed for actual expenditures upon submission of proper supportive documentation. Copies of the original source records which evidence all expenditures shall be submitted with claims for reimbursement of costs. Only those costs incurred within the approved project period and budget are eligible for reimbursement. 1. Because the DEPARTMENT is responsible for obtaining federal reimbursement for project expenditures, it is necessary that the DEPARTMENT monitor all procedures and documents which will be used to claim and support project related expenditures. Original documentation to verify the amounts, uses and recipients of all disbursements of funds shall be retained in accordance with 2 CFR Part 200 and its Appendices and shall be available for audit at any time during the project and retention period. 2. Proper supportive documentation required for costs incurred is described in the guidelines entitled, "Procedures for Submittal of Claims for Reimbursement", incorporated herein by reference and which shall be furnished by the DEPARTMENT to the GRANTEE. A copy of this document is also available on the Department's website. 3. Claims for reimbursement shall be in accordance with the rates established in the Project Budget established in this AGREEMENT and shall be submitted on a monthly or quarterly basis. All claims shall be signed by both the Project Director and the GRANTEE'S Authorizing Representative. The final claim for reimbursement must be received by the DEPARTMENT by November 1st or within 30 days following the expiration of the grant, whichever is earlier, to receive payment. Failure by GRANTEE to present such invoices prior to said date may require GRANTEE to seek payment of such invoices through the Illinois Court of Claims and the Illinois General Assembly. No payments will be made for services performed prior to the effective date of this Agreement. 4. Claims for reimbursement by the GRANTEE to the DEPARTMENT pursuant to this AGREEMENT shall be sent to your assigned Department contact. H. Allocation of Grant Funds. 1. The GRANTEE may spend only those funds which are eligible for reimbursement by the DEPARTMENT. This grant authorizes the GRANTEE to request reimbursement for no more than the limits established by the Proposed Project Budget. Printed 10/5/2015 Page 9 of 24 TS 08 STEP(Rev.07/06/15) 2. Prior approval from the DEPARTMENT is required for all fund transfers between cost categories of the Proposed Project Budget. The GRANTEE must submit a written request to the DEPARTMENT detailing the amount of transfer, the cost categories from and to which the transfer is to be made, and the rationale for the transfer. 3. This Grant is contingent upon and subject to the availability of funds. The DEPARTMENT, at its sole option, may terminate or suspend this contract/grant, in whole or in part, without penalty or further payment being required if(1)the Governor decreases the Department's funding by reserving some or all of the Department's appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly; or(2)the Department determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Grantee will be notified in writing of the failure or appropriation or of a reduction or decrease. I. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the AGREEMENT shall be effective unless the following conditions are met. 1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for the agreement. 2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30)days written notice. 3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may result in termination of the AGREEMENT or such remedy as appropriate. Upon termination, the GRANTEE will be paid for work satisfactorily completed prior to the date of termination. J. Project Monitoring. 1. GRANTEE shall consult with and keep the DEPARTMENT fully informed as to the progress of all matters covered by this Grant. 2. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have significant impact on grant activity or accomplishment. Dependent on the Department's needs to accurately and timely report project milestones, a supplemental approval of less frequent reporting may be considered by the Department. 3. The GRANTEE agrees to attend progress meetings upon request of the DEPARTMENT to provide information and discuss the accomplishments and expectations of the Highway Safety Project. 4. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement. The Department's representative shall have access to GRANTEE'S work and applicable records whenever it is in preparation or progress, and GRANTEE shall provide for such access and inspection. 5. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project or as stipulated in this AGREEMENT. 6. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations. K. Prior Approval of Media and Ownership of Data and Creative Material. 1. All articles, publications, news releases, exhibits, video, audio materials, reports and all other work products produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for approval prior to development and shall become and remain the property of the DEPARTMENT. 2. All articles, publications, news releases, exhibits, video or audio materials prepared by the GRANTEE shall use the DEPARTMENT'S logo and shall identify the DEPARTMENT as the funding source by including the statement: "This project is funded by the Illinois Department of Transportation, Division of Traffic Safety". Printed 10/5/2015 Page 10 of 24 TS 08 STEP(Rev.07/06/15) 3. The DEPARTMENT reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for State or Federal government purposes: (a)the copyright in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (b)any rights of copyright to which a GRANTEE, subgrantee, or a contractor purchases ownership with grant support. 4. TDD. All printed, visual and auditory materials, which contain a phone number, must also contain a TDD number. The Ameritech relay number(800)526-0844 (TDD only) may be used to fulfill this requirement. 5. Closed Captioning. All public service announcements funded, in whole or in part, through this Federal highway safety program must be closed-captioned for the hearing impaired. 6. GRANTEE will invite members of the DEPARTMENT to attend media events. 7. GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events. L. Equal Employment Opportunities—Affirmative Action Sexual Harassment—Illinois Human Rights Act. GRANTEE complies with the Illinois Department of Human Rights Act and rules applicable to public GRANTS, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies (775 ILCS 5/2-105). M. Safety Belt Use Requirements. 1. The GRANTEE shall have in place or establish a department safety belt use policy that assures the safety of all personnel by requiring every person, regardless of seating position, to wear at all times a properly adjusted seat belt in all vehicles owned, leased or rented by the department. This also applies to the operation of privately owned or other vehicles if used on-duty. 2. Due to the police exemption it is insufficient to simply state; "...In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12-603.1)" 3. A copy of the seat belt policy shall be provided to the DEPARTMENT and also retained locally in the project file and available for review. N. Indemnification. Unless prohibited by State law, the GRANTEE agrees to hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents,from any and all losses, expenses, damages (including loss of use), suits, demands and claims arising out of any work or services performed by the GRANTEE and/or the GRANTEE'S employees, officials, agents, contractors and subcontractors in connection with this Agreement and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GRANTEE and/or the GRANTEE'S employees, officials, agents, contractors and subcontractors, and shall pay all damages,judgments, costs, expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith. GRANTEE shall defend, indemnify and hold the DEPARTMENT harmless against a third-party action, suit or proceeding ("Claim") against the DEPARTMENT to the extent such Claim is based upon an allegation that a Product, as of its delivery date under this Agreement, infringes a valid United States patent or copyright or misappropriates a third party's trade secret. O. Illinois Grant Funds Recovery Act. Grant Funds are available for expenditure or obligation by the GRANTEE for the period of time set out in block 3, page 1, of this agreement. All funds remaining at the end of the grant agreement or at the expiration of the period of time grant funds are available for expenditures or obligation by the GRANTEE must be returned to the State within 45 days. Any grant funds which have been misspent or are being improperly held are subject to recovery in accordance with the"Illinois Grant Funds Recovery Act". (30 ILCS 705). The Grantee shall maintain, for a minimum of three years after the completion of the period of time set forth in the Agreement, all books, records and supporting documents related to the program, project or use for which grant funds were provided which shall be made available for review and audit by the Department, the Auditor General, or the Attorney General. The Grantee agrees to cooperate fully with any audit conducted by the Department,the Auditor General or the Attorney General and to provide full access to all relevant material. Failure to maintain books, records and supporting documents required by this Section shall establish a presumption in favor of the State of Illinois for the recovery of any funds paid by the State under the grant for which the books, records and supporting documents are not available. For any grant in excess of$25,000.00, GRANTEE shall file quarterly reports, specifying at a minimum, the progress of the program, project, or use and the expenditure of the grant funds related thereto. Each report shall Printed 10/5/2015 Page 11 of 24 TS 08 STEP(Rev.07/06/15) be due and must be received by the DEPARTMENT no later than 30 days after the end of the quarter for which the report is made and shall be filed via the DEPARTMENT's internet site at dot.tsrenorts(c�illinois.gov. Failure to file or late filing of said reports may result in the delay, suspension or withholding of grant funds. The DEPARTMENT, at its sole option, may terminate or suspend this contract/grant, in whole or in part, without penalty or further payment being required if(1)the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, suspends the authority to make this grant and does not lift the suspension, or if funds needed are insufficient for any reason, (2)the Governor decreases the DEPARTMENT'S funding by reserving some or all of the DEPARTMENT'S appropriation(s) pursuant to power delegated to the Governor by the General Assembly; (3)authority for this grant is suspended by the General Assembly; or(4)the DEPARTMENT determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Grantee will be notified in writing of the failure of appropriation or of a reduction or decrease. Any grant funds and any grant program administered by a grantor agency subject to this Act are indefinitely suspended on July 1, 2016, and on July 1st of every 5th year thereafter, unless the General Assembly, by law, authorizes that grantor agency to make grants or lifts the suspension of the authorization of that grantor agency to make grants. In the case of a suspension of the authorization of a grantor agency to make grants, the authority of that grantor agency to make grants is suspended until the suspension is explicitly lifted by law by the General Assembly, even if an appropriation has been made for the explicit purpose of such grants. This suspension of grant making authority supersedes any other law or rule to the contrary. GRANTEE, by signature of its authorized representative on page one of this Grant Agreement, certifies under oath that all information in this Grant Agreement is true and correct to the best of the GRANTEE's knowledge, information and belief; that the funds shall be used only for the purposes described in this Grant Agreement; and that the award of grant funds is conditioned upon such certification. P. Educational Loan Default Act. The GRANTEE certifies that he/she is not in default on an education loan as provided in the Educational Loan Default Act. (5 ILCS 385/0.01 et seq.) Q. Property and Equipment. 1. The GRANTEE must obtain the DEPARTMENT's written approval prior to purchasing any equipment with funds acquired under this AGREEMENT. The GRANTEE acknowledges that the DEPARTMENT is under no obligation to approve, and the DEPARTMENT may, if it approves, subject that approval to additional terms and conditions as the DEPARTMENT may require. 2. The GRANTEE shall maintain and inventory all property and equipment purchased under this AGREEMENT. The requirements relative to equipment inventory, use and disposition are detailed in the publication "Property Management Standards"furnished upon request by the DEPARTMENT. 3. The property and equipment purchased under this grant must be utilized by the GRANTEE for the sole purpose of furthering the safety project as defined in the project description for its entire useful life. 4. The DEPARTMENT and National Highway Traffic Safety Administration (NHTSA) retain title interest in all property and equipment purchased under this grant. In the event that the GRANTEE fails or refuses to comply with the provisions or terminates this AGREEMENT, the DEPARTMENT, at its discretion, may take either of the following actions: (a) Require the GRANTEE to purchase the property or equipment at fair market value or other mutually agreed upon amount; or(b) require the GRANTEE to transfer the property or equipment and title, if any, to the DEPARTMENT, or to another party, as directed by the DEPARTMENT. 5. Nonexpendable property, defined as property having an acquisition cost of$5,000.00 or more with a life expectancy of more than one year is subject to periodic inspection by the DEPARTMENT. Non-expendable property purchased under this AGREEMENT shall not be sold, traded, or disposed of in any manner without the express written permission of the DEPARTMENT. 6. "Equipment" includes any tangible or intangible product, having a useful life of two years or more, an acquisition cost of at least$100, and used solely in GOVERNMENTAL BODY's performance under this Agreement. Printed 10/5/2015 Page 12 of 24 TS 08 STEP(Rev.07/06/15) R. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an admission of bribery. Further, the GRANTEE certifies that he/she is not barred from contracting as a penalty for Interference with Public Contracting under Section 720 ILCS 5/33-e-1, et seq. S. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill, effort, and responsibility, and which are performed under similar working conditions subject to exceptions under Section 820 ILCS 112 as implemented by 56 III. Admin. Code Part 320. T. Debt Certification. GRANTEE and its affiliates are not delinquent in the payment of any debt to the State(or if delinquent has entered into a deferred payment plan to pay the debt), and GRANTEE and its affiliates acknowledge the DEPARTMENT may declare the contract void if this certification is false(30 ILCS 500/50-11)or if GRANTEE or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off the debt. (30 ILCS 500/50-60.) U. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the Traffic Stop Statistical Study, the GRANTEE certifies their compliance with all requirements in accordance with 625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT. V. Confidentiality Clause. Any documents, data, records, or other information given to or prepared by GRANTEE pursuant to this Agreement shall not be made available to any individual or organization without prior written approval by the DEPARTMENT. All information secured by GRANTEE from the DEPARTMENT in connection with the performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such information is approved in writing by the DEPARTMENT. The provisions of this Section shall not apply to the extent disclosure is required by law. W. Ownership of Documents. All documents, data and records produced by GRANTEE in carrying out GRANTEE'S obligations and services hereunder, without limitation and whether preliminary or final, shall become and remain the property of the DEPARTMENT and GRANTEE. The DEPARTMENT shall have the right to use all such documents, data and records without restriction or limitation and without additional compensation to GRANTEE. All documents, data and records utilized in performing research shall be available for examination by the DEPARTMENT upon request. Upon completion of the services hereunder or at the termination of this Agreement, all such documents, data and records shall, at the option of the DEPARTMENT, be appropriately arranged, indexed and delivered to the DEPARTMENT by GRANTEE. X. Audits. The records and supportive documentation for all completed projects are subject to an on-site audit by the Illinois Department of Transportation, Bureau of Budget and Fiscal Management's Audits Section. The DEPARTMENT reserves the right to inspect and review, during normal working hours, the work papers of the independent auditor in support of their audit report. Y. Records. The GRANTEE shall maintain, for a minimum of three years after the completion of the grant, adequate books, records and supporting documents related to the grant which shall be made available for review and audit by the Department, Auditor General or Attorney General; and the GRANTEE agrees to cooperate fully with any audit conducted by the Department, Auditor General or Attorney General and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the grant for which adequate books, records and supporting documentation are not available to support their purported disbursement. Z. Work Product. The DEPARTMENT's or a designated representative shall have access to the GRANTEE'S work and applicable records whenever it is in preparation or progress, and the GRANTEE shall provide for such access and inspection. Interim reports shall be submitted at key milestones of the project. A final report shall be submitted before or at the time of the final invoice. M. International Boycott. The GOVERNMENTAL BODY certifies that neither GOVERNMENTAL BODY nor any substantially owned affiliate is participating or shall participate in an international boycott in violation of the U.S. Printed 10/5/2015 Page 13 of 24 TS 08 STEP(Rev.07/06/15) Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This applies to contracts that exceed $10,000 (30 ILCS 582). BB. Forced Labor. The GOVERNMENTAL BODY certifies it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to the DEPARTMENT under this Agreement have been or will be produced in whole or in part by forced labor, or indentured labor under penal sanction (30 ILCS 583). CC. Reporting. For any grant in excess of$25,000, GRANTEE shall file quarterly reports, specifying at a minimum, the progress of the program, project, or use and the expenditure of the grant funds related thereto. Each report shall be due and must be received by the DEPARTMENT no later than 30 days after the end of the quarter for which the report is made and shall be filed as instructed by the Department. Failure to file or late filing of said reports may result in the delay, suspension or withholding of grant funds. DD.Prohibition on Use of Grant Funds for Prohibited Political Activities. (a) For the purposes of this Section, "prohibited political activity" means: (1) Preparing for, organizing, or participating in any political meeting, political rally, political demonstration, or other political event. (2) Soliciting contributions, including but not limited to the purchase of, selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting, or other political event. (3) Soliciting, planning the solicitation of, or preparing any document or report regarding anything of value intended as a campaign contribution. (4) Planning, conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question. (5) Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question. (6) Assisting at the polls on Election Day on behalf of any political organization or candidate for elective office or for or against any referendum question. (7) Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls. (8) Initiating for circulation, preparing, circulating, reviewing, or filing any petition on behalf of a candidate for elective office or for or against any referendum question. (9) Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for elective office. (10)Preparing or reviewing responses to candidate questionnaires in connection with a campaign for elective office or on behalf of a political organization for political purposes. (11)Distributing, preparing for distribution, or mailing campaign literature, campaign signs, or other campaign material on behalf of any candidate for elective office or for or against any referendum question. (12)Campaigning for any elective office or for or against any referendum question. (13)Managing or working on a campaign for elective office or for or against any referendum question. (14)Serving as a delegate, alternate, or proxy to a political party convention. (15)Participating in any recount or challenge to the outcome of any election, except to the extent that under subsection (d)of Section 6 of Article IV of the Illinois Constitution each house of the General Assembly shall judge the elections, returns, and qualifications of its members. (b)GRANTEES and employees of GRANTEES shall not knowingly use grant funds, or goods or services purchased with grant funds, to engage, either directly or indirectly, in a prohibited political activity. (c)GRANTEES and employees of GRANTEES shall not be knowingly compensated from grant funds for time spent engaging in a prohibited political activity. (d)Nothing in this Section shall prohibit any 501(c)(3)or 501(c)(4)organization receiving a grant from the State from engaging in any Federally permissible activity regarding advocacy, indirect and direct lobbying, and Printed 10/5/2015 Page 14 of 24 TS 08 STEP(Rev.07/06/15) political activity, provided that the specific funds acquired by a grant from the State shall not be knowingly used for those activities that are permitted by Federal law but prohibited by this Section. (e)A GRANTEE that knowingly violates this Section is guilty of a business offense and is subject to a fine of up to$5,000. 8. Federal Certifications,Assurances and Conditions of Approval The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal statutes, regulations, executive orders, National Highway Traffic Safety Administration (NHTSA)guidelines, Federal Transit Administration (FTA) Circulars, Office of Management and Budget(OMB)Circulars and other federal requirements as referenced in the NHTSA Highway Safety Grant Management Manual available at: http://www.nhtsa.dot.gov/nhtsa/whatsup/tea21/GrantMan/HTML/00_Manl_Contents1_01.html This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this grant is listed on the signature page of this agreement. Further information can be found at: http://www.cfda.gov/ GRANTEE is required to register with the System for Award Management(SAM), which is a web-enabled government- wide application that collects, validates, stores and disseminates business information about the Federal government's trading partners in support of the contract award, grants, and the electronic payment processes. If the GRANTEE does not have a DUNS number, the GRANTEE must register at https://sam.qov. As a subrecipient of Federal funds equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf and http://edocket.access.gpo.gov/2010/pdf/2010-22706.pdf . The GRANTEE recognizes that federal laws, regulations, policies, and administrative practices may be modified from time to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal requirements will apply to the project. A. BUY AMERICA Provisions. The GRANTEE will comply with the provisions of the Buy America Provisions (23 USC 313)which contains the following requirements. Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest; that such materials are not reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. B. Disadvantaged Business Enterprises Program Participation Assurance. In accordance with 49 CFR 26.13, as amended, the GRANTEE assures that it shall not discriminate on the basis of race, color, national origin, or sex in the implementation of the project. The GRANTEE further assures it shall take all necessary and reasonable steps as set forth in 49 CFR Part 26 as amended, to ensure nondiscrimination in the award and administration of all third party contracts and subagreements. Implementation of the Disadvantaged Business Enterprise(DBE) program is a legal obligation of the DEPARTMENT, and failure by the GRANTEE to carry out the applicable requirements of 49 CFR Part 26 as amended and any requirements of the DEPARTMENT'S DBE program shall be treated as a material breach of this AGREEMENT which may result in the termination of this AGREEMENT or such other remedy as the DEPARTMENT deems appropriate. C. Document Retention and Access. The GRANTEE certifies that it will comply with the retention and access requirements for records established by 49 CFR Part 18, Subpart A, Section 18.42. The required records and documentation relating to the grant and/or contract shall be retained for a minimum of three years after the starting date of the retention period as defined in Section 18.42. The DEPARTMENT or their authorized representative shall have the right of access to any books, documents, papers, or other records of grantees, subgrantees, contractors and subcontractors which are pertinent to the grant and/or contract, in order to make audits, examinations, excerpts and transcripts. The right of access is not limited by the required retention period and shall last as long as the records are retained. D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment acquired using federal funds is maintained according to the provisions of OMB Circular A-102 Grants and Printed 10/5/2015 Page 15 of 24 TS 08 STEP(Rev.07/06/15) Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, whichever is applicable. E. Certification Regarding Lobbying—Certification for Contracts, Grants, Loans and Cooperative Agreements. 1. As required by 31 U.S.C. 1352 and U.S. DOT regulations, "New Restrictions on Lobbying,"specifically 49 CFR 20.110: a.The lobbying restrictions of this Certification apply to GRANTEE/SUBGRANTEE requests: (i) For$100,000 or more in Federal funding for a Grant or Cooperative Agreement, and (ii) For$150,000 or more in Federal funding for a Loan, Line of Credit, Loan Guarantee, or Loan Insurance, and b.This Certification applies to the lobbying activities of: (1) GRANTEE, (2) Its Principals, and its Subrecipients at the first tier, 2. GRANTEE'S authorized representative certifies to the best of its knowledge and belief that for each agreement for Federal assistance exceeding $100,000: a. No Federal appropriated funds have been or will be paid by your Applicant, or on its behalf, to any person to influence or attempt to influence: (i) An officer or employee of any Federal agency regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, or (ii) A Member of Congress, an employee of a member of Congress, or an officer or employee of Congress regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, b. GRANTEE/SUBGRANTEE will submit a complete OMB Standard Form LLL(Rev. 7-97), "Disclosure of Lobbying Activities," consistent with its instructions, if any funds other than Federal appropriated funds have been or will be paid to any person to influence or attempt to influence: (i) An officer or employee of any Federal agency regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, or (ii) A Member of Congress, an employee of a member of Congress, or an officer or employee of Congress regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, and, c. It will include the language of this Certification in the award documents for all subawards at all tiers, including, but not limited to: (i) Third party contracts, (ii) Sub-contracts, (iii) Sub-agreements, and (iv) Other third party agreements under a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, 3. GRANTEE/SUBGRANTEE understands that: a. This Certification is a material representation of fact that the Federal Government relies on, and b. It must submit this Certification before the Federal Government may award funding for a transaction covered by 31 U.S.C. 1352, including a: Printed 10/5/2015 Page 16 of 24 TS 08 STEP(Rev.07/06/15) (i) Federal Grant or Cooperative Agreement, or (ii) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, and 4. GRANTEE/SUBGRANTEE also understands that any person who does not file a required Certification will incur a civil penalty of not less than $10,000 and not more than$100,000 for each such failure. F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions as contained in 49 CFR Part 29, including Appendices A and B as amended. GRANTEE certifies that to the best of its knowledge and belief, GRANTEE and GRANTEE'S principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency. 2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public(federal, state or local)transaction or contract under a public transaction, violation of federal or state anti-trust statutes or commission of embezzlement, theft,forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any of the offenses enumerated in subsection (1)above. 4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions (federal, state or local)terminated for cause or default. The inability of a prospective GRANTEE to certify to the certification in this section will not necessarily result in denial of participation in this AGREEMENT. The prospective GRANTEE shall submit an explanation of why it cannot provide the certification in this section. This certification is a material representation of fact upon which reliance was placed when the Department determined whether to enter into this transaction. If it is later determined that GRANTEE knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the Department may terminate this Agreement for cause. The GRANTEE shall provide immediate written notice to the Department if at any time the GRANTEE learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms"covered transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and "voluntarily excluded", as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. The GRANTEE agrees that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized, in writing, by the Department. The GRANTEE agrees that it will include the clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction", provided by the Department, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. The GRANTEE may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless GRANTEE knows the certification is erroneous. GRANTEE may decide the method and frequency by which it determines the eligibility of its principals. Each GRANTEE may, but is not required to, check the Nonprocurement List. If a GRANTEE knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from participation, in addition to other remedies available to the federal government, the DEPARTMENT may terminate this AGREEMENT for cause or default. Nothing contained in this section shall be construed to require establishment of a system of records in order to render in good faith the certification required by this section. The knowledge and information of a GRANTEE is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. G. Drug Free Workplace Act of 1988—Certification for Drug-Free Workplace. The GRANTEE certifies that it will comply with 49 CFR 32 Subpart B to provide a drug-free workplace by: Printed 10/5/2015 Page 17 of 24 TS 08 STEP(Rev.07/06/15) 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the GRANTEE'S workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establish a drug-free awareness program to inform employee about the dangers of drug abuse, the GRANTEE'S policy of maintaining a drug-free workplace, available employee assistance programs and penalties for violating the policy. 3. Abiding by the notification provisions regarding any criminal drug statute convictions for a violation occurring in the workplace. H. Audit Requirements. The GRANTEE certifies that it will comply with the requirements of 2 CFR Part 200, Subpart F, which sets forth standards for obtaining consistency and uniformity for the audit of non-Federal entities expending Federal awards. In particular, Section 200.501 requires the following: 1. Audit required. A non-Federal entity that expends$750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single or program-specific audit conducted for that year. 2. Single audit. A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted except when it elects to have a program-specific audit. 3. Program-specific audit election When an auditee expends Federal awards under only one Federal program (excluding R&D)and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program- specific audit. A program-specific audit may not be elected for R&D unless all of the Federal awards expended were received from the same Federal agency, or the same Federal agency and the same pass- through entity, and that Federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program-specific audit. 4. Exemption when Federal awards expended are less than $750,000. A non-Federal entity that expends less than $750,000 during the non-Federal entity's fiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in §200.503 Relation to other audit requirements, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office(GAO). 5. Except for the provisions for biennial audits provided in paragraphs (a)and (b), audits required by this part must be performed annually. Any biennial audit must cover both years within the biennial period. a) A state, local government, or Indian tribe that is required by constitution or statute, in effect on January 1, 1987, to undergo its audits less frequently than annually, is permitted to undergo its audits pursuant to this part biennially. This requirement must still be in effect for the biennial period. b) Any nonprofit organization that had biennial audits for all biennial periods ending between July 1, 1992, and January 1, 1995, is permitted to undergo its audits pursuant to this part biennially. 6. The audit must be completed; the data collection form described in Appendix X to Part 200 and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. 7. Reporting package. The reporting package must include the following: a) Financial statements and schedule of expenditures of Federal awards discussed in §200.510 Financial statements, paragraphs (a)and (b), respectively; b) Summary schedule of prior audit findings discussed in §200.511 Audit findings follow-up, paragraph(b); c) Auditor's report(s)discussed in §200.515 Audit reporting; and d) Corrective action plan discussed in §200.511 Audit findings follow-up, Paragraph (c). e) One copy of the audit report shall also be sent to: Bureau of Census, Single Audit Clearing House, 1201 East 10th Street, Jefferson, IN 47132. Printed 10/5/2015 Page 18 of 24 TS 08 STEP(Rev.07/06/15) I. Davis-Bacon Act Certification. To the extent applicable, the GRANTEE will comply with the Davis-Bacon Act, as amended, 40 U.S.C. 3141 et seq., the Copeland "Anti-Kickback"Act, as amended, 18 U.S.C. 874, and the Contract Work Hours and Safety Standards Act, as amended, 40 U.S.C. 3701 et seq., regarding labor standards for federally assisted sub agreements. J. Certifications and Assurances Required by the U.S. Office of Management and Budget(OMB) (SF-424B and SF-424D). As required by OMB, the GRANTEE certifies that it: 1. Has the legal authority and the institutional, managerial, and financial capability(including funds sufficient to pay the non-federal share of project cost)to ensure proper planning, management, and completion of the project; 2. Will give the U.S. Secretary of Transportation, the Comptroller General of the United States, and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives; 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain; 4. Will initiate and complete the work within the applicable project time periods; 5. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE hereby assures to observe and comply with all provisions of Federal and State Constitutions, statutes and implementing regulations pertaining to non-discrimination and equal employment opportunity during the period in which federal assistance is extended to the project, or the project property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits, or as long as the GRANTEE retains ownership or possession of the project property, whichever is longer. These assurances of nondiscrimination include but are not limited to: • Title VI of the Civil Rights Act of 1964. (42 U.S.C. 2000d et seq. as amended). Prohibition against exclusion from participation in, denial of benefits of, and discrimination under federally assisted programs on ground of race, color, or national origin. Implemented by 49 CFR Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964. • Non-Discrimination in Employment and Business Opportunities. (49 U.S.C. 5332 as amended). A person may not be excluded from participating in, denied a benefit of, or discriminated against under, a project, program, or activity receiving financial assistance under this chapter because of race, color, creed, national origin, sex, or age. If a person does not comply with the nondiscrimination provision within a reasonable time after receiving notice the DEPARTMENT can withhold further financial assistance, refer the matter to the Attorney General and proceed under Title VI. This section is in addition to Title VI. • Title IX of the Educational Amendments of 1972. (20 U.S.C. 1681 et seq. as amended). No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance. Implemented by 49 CFR Part 25, Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance. • Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. (29 U.S.C. 794 as amended). No otherwise qualified individual with a disability in the United States, as defined in Section 705(20)of this title, shall, solely by reason of his or her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Implemented by 49 CFR Part 27, Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance. • Age Discrimination Act of 1975. (42 U.S.C. 6101-6107 as amended). No person in the United States shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity receiving federal financial assistance. • The Drug Abuse, Prevention, Treatment and Rehabilitation Treatment Act, (21 U.S.C. 1101 et seq., as amended). Relating to nondiscrimination on the basis of drug abuse and treatment. Printed 10/5/2015 Page 19 of 24 TS 08 STEP(Rev.07/06/15) • Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970. [(P.L. 91-616); 42 CFR 4541 et seq. as amended)]. Relating to nondiscrimination on the basis of alcohol abuse. • The Public Health Service Act of 1912. (42 U.S.C. 290dd-2, as amended). Relating to nondiscrimination on the basis of substance abuse and the confidentiality of records. • Title VIII of the Civil Rights Act of 1968. (42 U.S.C. 3601 et seq. as amended). Relating to nondiscrimination in the sale, rental or financing of housing. • Executive Order No. 13559, 75 Fed. Reg. 71319(Nov. 17, 2010), §2(d), which prohibits organizations (that receive Federal assistance under social service programs)from discriminating against beneficiaries or prospective beneficiaries of social service programs on the basis of religion or religious belief. • Each project will be conducted, property acquisitions will be undertaken, and project facilities will be operated in accordance with all applicable requirements of 49 U.S.C. 5332 and 49 CFR Part 21, and understand that this assurance extends to its entire facility and to facilities operated in connection with the project. • It will promptly take the necessary actions to effectuate this assurance, including notifying the public that complaints of discrimination in the provision of transportation-related services or benefits may be filled with U.S. DOT. Upon request by U.S. DOT, the GRANTEE assures that it will submit the required information pertaining to its compliance with these requirements. • It will include in each subagreement, property transfer agreement, third party contract, third party subcontract, or participation agreement adequate provisions to extend the requirements of 49 U.S.C. 5332 and 49 CFR Part 21 to other parties involved therein including any subrecipient, transferee, third party contractor, third party subcontractor at any level, successor in interest, or any other participant in the project. • Should it transfer real property, structures, or improvements financed with federal assistance to another party, any deeds and instruments recording the transfer of that property shall contain a covenant running with the land assuring nondiscrimination for the period during which the property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits. • The United States has a right to seek judicial enforcement with regard to any matter arising under the Act, regulations, and this assurance. • It will make any changes in its 49 U.S.C. 5332 and Title VI implementing procedures as U.S. DOT may request. • Any other nondiscrimination statute(s)that may apply to the project. 6. Will comply with all federal environmental standards applicable to the project, including but not limited to: • Institution of environmental quality control measures under the National Environmental Policy Act of 1969 and Executive Order 11514; • Notification of violating facilities pursuant to Executive Order 11738; • Protection of wetlands pursuant to Executive Order 11990; • Evaluation of flood hazards in floodplains in accordance with Executive Order 11988; • Assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972, 16 U.S.C. 1451 et seq.; • Conformity of federal Actions to State (Clean Air) Implementation Plans under Section 176(c)of the Clean Air Act of 1955, as amended, 42 U.S.C. 7401 et seq.; • Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended; • Protection of endangered species under the Endangered Species Act of 1973, as amended; • The Wild and Scenic Rivers Act of 1968, 16 U.S.C. 1271 et. seq., which relates to protecting components or potential components of the national wild scenic rivers system. 7. Will comply with all other federal statutes applicable to the project, including but not limited to: • As provided by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (Uniform Relocation Act), 42 U.S.C. 4601 et seq., and 49 U.S.C. 5323(b), regardless of whether Federal funding has been provided for any of the real property acquired for Project purposes, GRANTEE: a. Will provide for fair and equitable treatment of any displaced persons, or any persons whose property is acquired as a result of Federally-funded programs, Printed 10/5/2015 Page 20 of 24 TS 08 STEP(Rev.07/06/15) b. Has the necessary legal authority under State and local laws and regulations to comply with: 1. The Uniform Relocation Act. 42 U.S.C. 4601 et seq., as specified by 42 U.S.C. 4630 and 4655, and 2. U.S. DOT regulations, "Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally Assisted Programs," 49 CFR part 24, specifically 49 CFR 24.4, and c) Has complied with or will comply with the Uniform Relocation Act and implementing U.S.DOT regulations because: (i) As required by 49 CFR Part 24, it will adequately inform each affected person of the benefits, policies, and procedures provided for in 49 CFR Part 24, (ii) As required by 42 U.S.C. 4622, 4623, and 4624, and 49 CFR part 24, if an FTA-funded Project results in displacement, it will provide fair and reasonable relocation payments and assistance to: 1. Displaced families or individuals, and 2. Displaced corporations, associations, or partnerships, (iii) As provided by 42 U.S.C. 4625 and 49 CFR part 24, it will provide relocation assistance programs offering the services described in the U.S. DOT regulations to such: 1. Displaced families and individuals, and 2. Displaced corporations, associations, or partnerships, (iv) As required by 42 U.S.C. 4625(c)(3), within a reasonable time before displacement, it will make available comparable replacement dwellings to families and individuals, (v) As required by 49 CFR Part 24, it will: 1. Carry out the relocation process to provide displaced persons with uniform and consistent services, and 2. Make available replacement housing in the same range of choices with respect to such housing to all displaced persons regardless of race, color, religion, or national origin, (vi) As required by 49 CFR Part 24, it will be guided by the real property acquisition policies of 42 U.S.C. 4651 and 4652, (vii) As required by 42 U.S.C. 4653 and 4654, it will pay or reimburse property owners for their necessary expenses as specified in 42 U.S.C. 4653 and 4654, understanding that FTA will provide Federal funding for its eligible costs for providing payments for those expenses, as required by 42 U.S.C. 4631, (viii) As required, it will execute the necessary implementing amendments to FTA-funded third party contracts and subagreements, (ix) As required, it will execute, furnish, and be bound by such additional documents as FTA may determine necessary to effectuate or implement these assurances, (x) As required, it will incorporate these assurances by reference into and make them a part of any third party contract or subagreement, or any amendments thereto, relating to any FTA-funded Project involving relocation or land acquisition, and (xi) As required, it will provide in any affected document that these relocation and land acquisition provisions must supersede any conflicting provisions; • The Hatch Act, 5 U.S.C. 1501 — 1508, 7324—7326, which limits the political activities of State and local agencies and their officers and employees whose primary employment activities are financed in whole or part with Federal funds, including a Federal Loan, Grant Agreement, or Cooperative Agreement, and; 49 U.S.C. 5323(1)(2)and 23 U.S.C. 142(g), which provide an exception from Hatch Act restrictions for a nonsupervisory employee of a public transportation system (or of any other agency or entity performing related functions) receiving FTA funding appropriated or made available for 49 U.S.C. chapter 53 and 23 U.S.C. 142(a)(2)to whom the Hatch Act does not otherwise apply, • The Flood Disaster Protection Act of 1973, which requires the purchase of flood insurance in certain instances; Printed 10/5/2015 Page 21 of 24 TS 08 STEP(Rev.07/06/15) • Section 106 of the National Historic Preservation Act of 1966, as amended, 16 U.S.C. 470, which requires Federal agencies to review the effect of their undertakings on historic properties; • Executive Order 11593, which relates to identification and protection of historic properties; • The Archaeological and Historic Preservation Act of 1974, 16 U.S.C. 469a-1 et seq.; • The Laboratory Animal Welfare Act of 1966, as amended, 7 U.S.C. 2131 et seq., which relates to the care, handling, and treatment of warm-blooded animals held for research, teaching, or other activities supported by a Federal award of assistance; • The Lead-Based Paint Poisoning Prevention Act, 42 U.S.C. 4801 et seq., which relates to prohibiting the use of lead-based paint in construction or rehabilitation of residence structures; • The Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations"; and • Use of parks, recreation areas, wildlife and waterfowl refuges, and historic sites pursuant to 23 C.F.R. Part 774 (Section 4(f) requirements); and • GRANTEE will, to the extent applicable, comply with the protections for human subjects involved in research, development, and related activities supported by Federal funding of: 1. The National Research Act, as amended, 42 U.S.C. 289 et seq., and 2. U.S. DOT regulations, "Protection of Human Subjects,"49 CFR Part 11. K. Energy Conservation. To the extent applicable, the GRANTEE and its third party contractors at all tiers shall comply with mandatory standards and policies relating to energy efficiency that are contained in applicable state energy conservation plans issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. Section 6321 et seq. L. Clean Water. For all contracts and subcontracts exceeding $100,000.00, the GRANTEE agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Water Pollution Control Act, 33 U.S.C. Section 1251 et seq. M. Clean Air. For all contracts and subcontracts exceeding $100,000.00, the GRANTEE agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act, 42 U.S.C. 7401 et seq. N. Eligibility For Employment In The United States. The GRANTEE shall complete and keep on file, as appropriate, Immigration and Naturalization Service Employment Eligibility Forms(1-9). These forms shall be used by the GRANTEE to verify that persons employed by the GRANTEE are eligible to work in the United States. O. False Or Fraudulent Statements Or Claims. The GRANTEE acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, or certification to the DEPARTMENT in connection with this AGREEMENT, the DEPARTMENT reserves the right to impose on the GRANTEE the penalties of 18 U.S.C. Section 1001, 49 U.S.C. Section 5307, 31 U.S.C. Section 3801, and 49 CFR Part 31, as the DEPARTMENT may deem appropriate. GRANTEE agrees to include this clause in all state and federal assisted contracts and subcontracts. P. Changed Conditions Affecting Performance. The GRANTEE shall immediately notify the DEPARTMENT of any change in conditions or local law, or of any other event which may significantly affect its ability to perform the Project in accordance with the provisions of this Agreement. Q. Third Party Disputes Or Breaches. The GRANTEE agrees to pursue all legal rights available to it in the enforcement or defense of any third party contract, and U.S. DOT and the DEPARTMENT reserve the right to concur in any compromise or settlement of any third party contract claim involving the GRANTEE. The GRANTEE will notify U.S. DOT and the DEPARTMENT of any current or prospective major dispute pertaining to any third party contract. If the GRANTEE seeks to name the DEPARTMENT as a party to the litigation, the GRANTEE agrees to inform both U.S. DOT and the DEPARTMENT before doing so. The DEPARTMENT retains a right to a proportionate share of any proceeds derived from any third party recovery. Unless permitted otherwise by the DEPARTMENT, the GRANTEE will credit the Project Account with any liquidated damages recovered. Nothing herein is intended to nor shall it waive U.S. DOT's, FTA's or the DEPARTMENT's immunity to suit. Printed 10/5/2015 Page 22 of 24 TS 08 STEP(Rev.07/06/15) R. Fly America. GRANTEE will comply with 49 U.S.C. §40118, 4 CFR§52 and U.S. GAO Guidelines B-138942, 1981 U.S. Comp. Gen. LEXIS 2166, March 31, 1981, regarding costs of international air transportation by U.S. Flag air carriers. S. Non-Waiver. The GRANTEE agrees that in no event shall any action or inaction on behalf of or by the DEPARTMENT, including the making by the DEPARTMENT of any payment under this Agreement, constitute or be construed as a waiver by the DEPARTMENT of any breach by the GRANTEE of any terms of this Agreement or any default on the part of the GRANTEE which may then exist; and any action, including the making of a payment by the DEPARTMENT, while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the DEPARTMENT in respect to such breach or default. The remedies available to the DEPARTMENT under this Agreement are cumulative and not exclusive. The waiver or exercise of any remedy shall not be construed as a waiver of any other remedy available hereunder or under general principles of law or equity. T. Preference For Recycled Products. To the extent applicable, the GRANTEE agrees to give preference to the purchase of recycled products for use in this AGREEMENT pursuant to the various U.S. Environmental Protection Agency (EPA) guidelines, "Comprehensive Procurement Guidelines for Products Containing Recovered Materials,"40 CFR Part 247, which implements Section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. §6962. U. Cargo Preference. Use of United States Flag Vessels. The GRANTEE agrees to comply with 46 U.S.C. §55305 and 46 CFR Part 381 and to insert the substance of those regulations in all applicable subcontracts issued pursuant to this Agreement, to the extent those regulations apply to this AGREEMENT. V. Performance Measurement. The GRANTEE must relate financial data of this AGREEMENT to its performance accomplishments. Further, the GRANTEE must also provide cost information or a budget in Part 6 above to demonstrate cost effective practices pursuant to 2 CFR Part 200.30. All of the requirements listed in Section 8, Federal Certifications, Assurances and Conditions of Approval apply to this federally funded project. The GRANTEE agrees to include these requirements in each contract and subcontract financed in whole or in part with federal assistance. Printed 10/5/2015 Page 23 of 24 TS 08 STEP(Rev.07/06/15) 9. Federal Taxpayer Identification Number. I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien). Company Name: Elgin Police Department Taxpayer Identification Number: 36-6005862 Social Security Number or Employer Identification Number (If you are an individual, enter your name and SSN as it appears on your Social Security Card. If completing this certification for a sole proprietorship, enter the owner's name followed by the name of the business and the owner's SSN or EIN. For all other entities, enter the name of the entity as used to apply for the entity's EIN and the EIN.) Legal Status (check one): ❑ Individual ® Governmental ❑ Sole Proprietorship ❑ Nonresident alien ❑ Partnership/Legal Corporation ❑ Estate or Trust ❑ Tax-exempt ❑ Pharmacy(non-corporate) ❑ Corporation providing or billing medical ❑ Pharmacy/Funeral Home/Cemetery(Corp.) and/or health care services ❑ Corporation NOT providing or billing ❑ Limited Liability Company(select medical and/or health care services applicable tax classification) D=disregarded entity C=corporation ❑ Other P=partnership Printed 10/5/2015 Page 24 of 24 TS 08 STEP(Rev.07/06/15) 10. Certification Regarding Lobbying (49 CFR Part 20) [Not Applicable to This Agreement] OR 10. Certification Regarding Lobbying (49 CFR Part 20) Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding$100,000) The undersigned [Contractor]certifies, to the best of his or her knowledge and belief, that: (1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by"Government wide Guidance for New Restrictions on Lobbying,"61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2)herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995(P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)] (3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31. U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any Person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.] The Contractor, Elgin Police Department, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. 1 October 14, 2015 (Signature of Contractor's Authorized 0 ial) (Date) Printed Name and Title of Contractor's Authorized Official: Sean R. Stegall City Manager (Name) (Title) Printed 10/5/2015 Page 1 of 4 TS 08 STEP(Rev.07/06/1; 11. Agreement Award Notification REQUIRED FOR ALL PROJECTS Does this project receive Federal funds? ® Yes ❑ No Amount of Federal funds: $100,668.00 Federal Project Number: AP-16-0113 CFDA Number*: 20.616 DUNS Number: 010224772 *For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement. ANNUAL CERTIFICATION FOR SINGLE AUDIT COMPLIANCE NOTICE • This certification applies ONLY to governmental agencies, local units of government and non-profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If 2 CFR Part 200, Subpart F, Audit Requirements applies to your organization, submit the certification or a copy of your single audit to the department at the end of your fiscal year for any fiscal year in which you expended any Federal funds related to this contract. NOTE: ANNUAL COMPLIANCE WITH THIS REQUIREMENT IS MANDATORY FOR EVERY YEAR IN WHICH FEDERAL FUNDS ARE EXPENDED FOR THIS PROJECT BY ANY STATES, LOCAL GOVERNMENTS OR NONPROFIT ORGANIZATIONS. FAILURE TO COMPLY WITH THE ANNUAL CERTIFICATION TO THE DEPARTMENT WILL RESULT IN THE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS. In accordance with 2 CFR Part 200, Subpart F, Audit Requirements, such non-Federal entities that expend $750,000 or more in Federal awards in a year are required to have a single audit performed. The DEPARTMENT is required by Federal law to obtain and review the single audit of all entities that had any Federally participating funds pass through it, irrespective of the amount provided by the DEPARTMENT. It is the responsibility of the agencies expending Federal funds to comply with the requirements of 2 CFR Part 200 and determine whether they are required to have a single audit performed. In order to comply with this requirement, your agency must provide the following information to the department on an annual basis for every year in which you expended funds for costs associated with this project: 1. If your agency expended $750,000 or more in Federal awards from all sources, including other agencies, in a year, you are required to have a single audit performed in accordance with 2 CFR Part 200 and submit a copy of the report to the department within the earlier of 30 days after completion of the single audit or no more than nine months after the end of your fiscal year end. 2. If your agency did not expend less than $750,000 in Federal awards from all sources, including other agencies, in any fiscal year for which you expended funds for project costs, and were not required to conduct a single audit, you must complete and return the certification statement. 3. If your agency receives multiple awards from the DEPARTMENT, only one annual submittal of this information is required. Printed 10/5/2015 Page 2 of 4 TS 08 STEP(Rev.07/06/15) Please submit a copy of your single audit or the Single Audit Not Required Certification to: Illinois Department of Transportation Audit Coordination Section, Room 303 2300 South Dirksen Parkway Springfield, IL 62764 The single audit must be comprised of four parts. You have the option of including the four parts in one report or a combination of reports. The four parts are commonly known as: 1. Comprehensive Annual Financial Report(Financial Statements). 2. Schedule of Expenditures of Federal Awards and Independent Auditor's Report thereon. 3. Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and other matters based on an Audit of Financial Statements performed in accordance with Government Auditing Standards. 4. Independent Auditor's Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in accordance with 2 CFR Part 200. NOTICE • This certification applies ONLY to governmental agencies, local units of government and non-profit agencies expending Federal funds for this project. It does not apply to for-profit public or private entities. • If 2 CFR Part 200, Subpart F, Audit Requirements applies to your organization, submit the certification or a copy of your single audit to the department at the end of your fiscal for any fiscal year in which you expended any Federal funds related to this contract. Printed 10/5/2015 Page 3 of 4 TS 08 STEP(Rev.07/06/15) Single Audit Not Required I certify that expended less than $750,000 in federal awards in our fiscal year and was not required to have a single audit conducted. Signature Title Subrecipient Contact Information Subrecipient: Contact Person: Title: Address: Phone No. Fax No. Fiscal Year End: Email address: For information about IDOTs collection and use of confidential information review the department's Identity Protection Policy. Printed 10/5/2015 Page 4 of 4 TS 08 STEP(Rev.07/06//15)