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HomeMy WebLinkAbout2006 Veterans Memorial Park Minutes :♦ • VETERANS MEMORIAL PARK COMMITTEE December 19, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order by Mr. Cook at 5:30 p.m. in the Pioneer Room of the Centre. B. Roll Call. Members Present: Jack Cook, Gene Banke, Jerry Deering, Art Richoz, Tom Sandor, Gordon Schnulle, Bob Shirley, Kim Toth and Wally Wetzel. Members Absent: Rich Dunne and Tom Schmidt Others Present: Elinor Richoz, Sally Rasmussen and Christoper Cundiff. C. Approval of Minutes. A motion was made by Gordon Schnulle to approve the October 18, 2006 minutes of the Veterans Memorial Park Committee and the motion was seconded by Gene Banke. However, before a final vote was taken, a new motion was made by Art Richoz recommending that the following phrase be removed from the October 18, 2006 minutes: Relocate the Infantry Badge plaque from City Hall plaza to the riverfront platform. and that the following sentence be amended as follows (in bold type): Replace the two field pieces in the riverfront platform with the Combat Infantryman Badge with its plaque and doughboy statue. This motion was seconded by Kim Toth and was passed by a unanimous vote. D. Veterans Calendar Update. Gordon Schnulle reported that he has already sold over$900 worth of calendars. He indicated that the calendars were available for distribution at the meeting. He indicated that he has been selling the calendars for $14.00 each and has had no objection from anyone he has sold them to as far as the price is concerned. He indicated that he has also received two $10.00 donations from people, without purchase of the calendar, and also was given an additional $6.00 donation from someone who did purchase the calendar. Mr. Schnulle indicated that everyone is responsible for trying to sell the calendars. r Mr. Schnulle indicated that Sandy Kolba, who works in the Community Development Department at the city hall, is the"point person"to pick up a supply of calendars to sell and to bring the proceeds from the sale of the calendars. Ms. Kolba has a sign-out sheet for the calendars and is keeping track of calendars out and proceeds in. Mr. Deering indicated that, now that we have set a definite price on the calendars of$14.00, he will make arrangements to have the calendars available to sell at the city hall. E. Update from Chris Cundiff. Mr. Cundiff indicated that he had some questions regarding the "Conflict/War Wall." He wondered whether there should be room left for future conflicts or statements from all Veterans past, present and future. He suggested that perhaps there should be small sections reserved for future conflicts. Ms. Toth agreed that, because of the way the world is, there definitely should be room for future conflicts. Mr. Banke wondered if the wall size should be increased and whether there should be an extra flag. Mr. Cundiff suggested a circular shape for the wall with a tablet reserved for each conflict. F. Committee Reports. Large Contributions: Mr. Sandor indicated that the committee will be meeting after the first of the year to lay out a program and start beating on doors. Merchandising: Mr. Schnulle indicated that he would like to use the logos he created on t-shirts and things such as that. The committee will get started after the first of the year and start talking about details as soon as possible. Mr. Wetzel had nothing to add in reference to merchandising but did say that he may have to resign from the committee due to his wife's illness. Mr. Sandor suggested that Mr. Wetzel stay on the committee because they need his expertise but to take as much time off as he needs. Mr. Wetzel indicated that he would let everyone know his decision as to whether or not he will continue to stay on the committee. Plaques and Bricks: Ms. Toth presented the Veterans Committee with minutes of the Plaques and Bricks Committee meeting held on December 9, 2006. Ms. Toth brought with her a sample of a brochure to sell the brick pavers for the Elgin Riverfront which she thought was very nice and a useful tool in designing the brochure for the sale of bricks at the Veterans Memorial Park. A decision regarding the design of the brochure would need to be made soon and it was rsuggested by Mr. Deering that Mr. Ray Moller, the Economic Development/Business Service Director for the City of Elgin, could answer some questions regarding the design and distribution of the brochure. Ms. Toth indicated that she would contact Mr. Moller and invite him to the Veterans Memorial Committee meeting. A question was raised as to whether a separate account should be set up for the Plaques and Bricks but it was agreed that the Veterans Memorial Committee account was all that was needed. It was recommended that a deadline should be set for the sale of the first set of bricks. Mr. Deering suggested that the sale of the bricks start after the construction of the park. The Committee would have all of 2007 and 2008 to sell bricks and plaques. The park is scheduled to open on Veterans Day of 2008. A discussion was had regarding how to distribute the brochures and how to the get word out. It was suggested that information be posted on the City of Elgin website,posted at the American Legion, VFW, etc., heard on WRMN, distributed at the city hall, sent to residences, etc. The price of the bricks was discussed. Initially, Ms. Toth thought that$50.00 was a good suggested price. After discussion, it was determined that the cost of the bricks should be closer to $100.00 considering all the expenses involved. Again, Mr. Moller should be able to shed some light on this area. There was a brief mention of whether the bricks should have levels, such as bronze or platinum. A short discussion was had regarding whether the bricks could be layered, rather than flat where people could walk on them. Apparently Carpentersville has their bricks stacked in some way. Ms. Toth said that she would continue to talk to the brick people to determine what the size of the bricks would be and how many lines would be available. The plan is that the bricks would be in a similar style to those at the Riverwalk. There was a question posed as to whether the bricks could show a bronze or purple heart and Ms. Toth indicated that the committee would check on that. It was mentioned that the Carpentersville residents who have purchased bricks have received a certificate of some kind. Ms. Toth indicated that the committee would look into that and see if it might be something we could offer. Ms. Toth indicated that she checked on the price of a plaque and that a 29"x 40- 1/2"plaque with 100 words would cost $1,813.00. G. 2007 Veterans Memorial Park Committee Schedule. The proposed 2007 Meeting Schedule was sent to all committee members for review in advance of the meeting. Mr. Cooke asked all members if they were agreeable to the schedule. Mr. Banke made a motion to accept the schedule as is and Mr. Schnulle seconded the motion. The vote was unanimous. There was some conversation as to whether or not the meetings should be scheduled at a different part of the day other than 5:30. After a short discussion, it was agreed that 5:30 was acceptable to everyone and will remain the meeting time. H. Other Business. Mr. Cundiff asked about what the Committee's future plans are for fundraising. He suggested that the Committee might be interested in a "Military Mystery," a reenactment of stories from World War II. Currently, it is being shown in schools but he thought that the Committee might be interested in putting on some shows for fundraising purposes. They have done hundreds of reenactments in front of thousands of spectators. He would be willing to get more information to us for future meetings if invited. Mr. Cook asked Mr. Cundiff to continue to meet with us at future meetings, specifically the next meeting on January 7, 2007. Mr. Cundiff indicated that he would be happy to continue coming to the meetings. Ms. Toth reiterated that she would also contact Mr. Moller to come to the next meeting in January. Mr. Cook asked Mr. Cundiff if he might have pictures available for discussion regarding the 3-D version. Mr. Cundiff said that he would absolutely check to see. Mr. Deering suggested that it would be nice if we had our logos made into posters. Mr. Sandor suggested that he could use those poster-sized logos for a presentation he will be making on January 2, 2007, at the Northeast Neighbors seminar but, in order to do that, the posters would have to be done by the first of the year. Mr. Sandor said that he would get the information necessary from Mr. Schnulle. Mr. Wetzel indicated that he thought that the Riverside Club would probably like to help our Committee out. He said that he would look into setting aside a night for a presentation at the Riverside Club. Mr. Sandor agreed that that would be a good idea. Mr. Sandor asked Mr. Deering if he had a timetable established yet for the construction of the park. Mr. Deering indicated that he has a staff member working on it and should have something put together by no later than the February meeting. r Ms. Toth asked Ms. Rasmussen about the City of Elgin website and wondered if there could be a link on the website directed to the Veterans Memorial Park Committee and/or park. Mr. Deering indicated that he would look into it. Mr. Cook thanked Ms. Rasmussen for coming to the meeting and for all of her past efforts as secretary of the Veterans Memorial Park Committee. He indicated to her that she was always welcome to come to the monthly meetings. Mr. Banke wished the entire committee a Merry Christmas and Happy New Year and greetings were exchanged amongst the members. I. Adjournment. The motion to adjourn was made by Mr. Banke and was seconded by Mr. Shirley. The motion was passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:15 p.m. R-spectfully Submitted, IKolba Recording Secretary Community Development Group r Date Approved: aliAs . , ,i 7 r VETERANS MEMORIAL PARK COMMITTEE October 18, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order at 5:32 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Rich Dunne, Art Richoz, Tom Sandor, Gordon Schnulle, Kim Toth and Gene Banke Members Absent: Tom Schmidt, Bob Shirley and Walter Wetzel Others Present: Elinor Richoz C. Approval of Minutes. Motion made by Mr. Richoz to approve the minutes of the Veterans Memorial Park Committee from September 20, 2006. The motion was seconded by Mr. Dunne. The motion passed unanimously. D. Veterans Memorial Park 1. Discussion of Winning Design with Mr. Christopher Cundiff. The Committee invited Mr. Cundiff to attend this meeting. He brought with him large poster boards of the park design. The Committee had a discussion on possible changes to the design. The following is a list of suggested changes: • Relocate the American flag from the center of the main platform to behind the branch flags • Make the center of the main platform an open area where a portable podium could be placed for ceremonies and special events • Install permanent electric for a microphone and speakers in the center of the main platform • Add the City of Elgin flag and State of Illinois flag to the area behind the branch flags • Add sponsor/donation plaques along the benches near the riverfront platform • Change the timeline platform from concrete to brick pavers • Place engraved brick pavers in the timeline platform area and along the main walkways • Replace the two field pieces in the riverfront platform with the Combat Infantryman badge with its plaque and doughboy statue • Add a dedication plaque to the entry arch with Mr. Christopher Cundiff's name and the date of dedication r • Add corporate sponsor plaques to the entry arch • Reduce the number of seating depending on the engineering of the site • Add a hard surface in the grassy area located just north of the timeline platform and east of the main platform for a firing squad to stand • Place statues throughout grass areas and along outer edges of the platforms • Seek professional advice about building materials that could be used to resist vandalism and graffiti Mr. Deering told Mr. Cundiff that an agreement is being prepared by the City of Elgin's Legal Department. Once the agreement is signed, the award money will be given to Mr. Cundiff. Mr. Cundiff was invited to attend the Veterans Day Ceremony at the American Legion in November. He was also invited to attend the next two Veteran Memorial Park Committee Meetings. He will be given the dates and be included in agenda mailings. 2. Veterans Logo Update. Ms. Rasmussen stated that the final versions of the logos were available on disc. She distributed discs to the members that wanted a copy. 3. Veterans Calendar Update. Ms. Rasmussen distributed three price quotes for the reproduction of the calendar. The quotes were based on 200 calendars. There was a discussion on the quotes and it was suggested that the amount of calendars be raised to 500 copies. Mr. Dunne made a motion to proceed with the printing of 500 calendars with the condition that the cost per calendar does not exceed $6.00. Mr. Sandor seconded the motion. The motion was unanimously approved. Ms. Rasmussen will take a copy of the calendar that Mr. Schnulle copied onto CD to the vendor of the lowest bid. She will report back at the next meeting. E. Fundraising/Budget. The fundraising subcommittee is getting ideas of items that they would like sell. Ms. Toth will be meeting with the brick subcommittee in the near future. Ms. Rasmussen will give Ms. Toth the Elgin River Front brochure which highlighted brick engraving. F. Other Business. Mr. Deering will look into the process of getting an engineering company for the actual construction of the park. G. Adjournment. The motion to adjourn was made by Mr. Banke. The motion was seconded by Toth. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:19 p.m. Respectfully Submitted, CgCtAlAtitAaid-124-- Sally asmussen O ijleak� 0. Recording Secretary Community Development Group Date Approved: /a/-/q-o Co VETERANS MEMORIAL PARK COMMITTEE August 16, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order at 5:30 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Rich Dunne, Art Richoz, Tom Sandor, Gordon Schnulle, Kim Toth, Gene Banke and Walter Wetzel Members Absent: Tom Schmidt and Robert Shirley Others Present: Elinor Richoz C. Discussion of Veterans Memorial Park Presentations. The Commission decided to have each member order the five final designs from 1 to 5 with 5 being best. The design with the highest score will be recommended to city council as the winning design and receive the $10,000 award. Mr. Schmidt was not able to attend this meeting but gave his scores to Mr. Schnulle in order to be included in the vote. The committee agreed that they liked aspects and features from all of the designs. They will, however, have to make minor changes to whichever design is selected. All thirteen designs will be retained for historic purposes. Each member gave his score. The Veterans Memorial Commission unanimously decided to recommend the design of Christopher Cundiff to the Elgin City Council as the winner of the Veterans Memorial Park Design Competition and to be awarded $10,000. All five finalists will be notified of the recommendation and be invited to attend the September 27th city council meeting to receive an official participation certificate. All members of the commission will be asked to attend that meeting as well. The members will meet at the next regularly scheduled meeting on September 20, 2006 to discuss minor changes to his plan. He will then be invited to attend the October meeting to discuss them. D. Fundraising/Budget. Mr. Schnulle showed a sample calendar that he made for a fundraising item. It was suggested that he use a picture of the winning design as the cover. All of the fundraising categories were confirmed with the volunteers assigned. Mr. Dunne volunteered to help with merchandising. ti Ms. Rasmussen will check on the status of the logo designs. The changes were given to the Concept Mill last month and we are waiting on a final version. She will notify the merchandising committee when the logos will be available to use. E. Other Business. None. F. Adjournment. The motion to adjourn was made by Mr. Banke. The motion was seconded by Mr. Wetzel. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:23 p.m. Respectfully Submitted, bSSAD 4261.1)/(YvkiWys,-- Sally Rasmussen Recording Secretary Community Development Group ""'* Date Approved: September 20, 2006 VETERANS MEMORIAL PARK COMMITTEE SPECIAL MEETING August 15, 2006 MINUTES A. Call to Order. The Special Meeting of the Veterans Memorial Park Committee was called to order at 6:00 p.m. in the East Conference Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Rich Dunne, Art Richoz, Tom Sandor, Gordon Schnulle, Kim Toth, Gene Banke and Walter Wetzel Members Absent: Tom Schmidt and Robert Shirley Others Present: Eleanor Richoz, Mary and Johnny Vargas, and Laura from Elgin Today C. Approval of Minutes. Motion made by Mr. Schnulle to approve the minutes of the Veterans Memorial Park Committee from the Special Meeting of July 18, 2006. The motion was seconded by Mr. Richoz. The motion passed unanimously. D. Veterans Memorial Park Presentations. There were five presentations that went before the Veterans Commission. Each presenter was given a 20 minute time limit. After each presentation the floor was opened up for questions. The following is a few sentences about each presentation. 6:00 pm—6:20 pm. Christopher Cundiff. Mr. Cundiff handed out additional materials with his presentation. He had large poster boards with 3-D images to display his idea for the park. He highlighted an arched entrance, stadium seating and a separate reflection area. He was open to possible changes in his design to accommodate more space for large gatherings. 6:25 pm—6:45 pm Carly Olsowski. Ms. Olsowski gave a PowerPoint presentation. She brought with her a model of the park made out of miscellaneous art supplies. She highlighted the national seal as the base of the park. She also pointed out the modern inclusion of a LED screen, a playground and solar lighting. 6:50 pm—7:10 pm Dave Powers. Mr. Powers referred to his original submitted drawing for his presentation. He highlighted the inclusion of a working replica cannon and careful selection of landscaping materials. Folding chairs would be brought in to accommodate large gatherings. He likens his design to a"church outside." 1 t 7:15 pm—7:35 pm Dominico D'Alessandro. Mr. D'Alessandro gave a PowerPoint presentation while reading from a script. He handed out additional materials that gave more detail to his design. He highlighted a grassed amphitheater, a pergola and an enclosed memorial chamber. 7:40 pm—8:00 pm Gary Fagan. Mr. Fagan used one poster board with an additional handout to present his design. He highlighted a stepped seating area and an interactive audio/visual display case. He pointed out a few areas that may be changed to accommodate larger ceremonies and the bike path. E. Other Business. None. F. Adjournment. The motion to adjourn was made by Mr. Sandor. The motion was seconded by Mr. Banke. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 8:06 p.m. Respectfully Submitted, Sd2kz5,0Axivad____, Sally Rasmussen Recording Secretary Community Development Group Date Approved: September 20, 2006 VETERANS MEMORIAL PARK COMMITTEE SPECIAL MEETING July 18, 2006 MINUTES A. Call to Order. The special meeting of the Veterans Memorial Park Committee was called to order at 4:05 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Rich Dunne, Art Richoz, Tom Sandor, Tom Schmidt, Gordon Schnulle, Kim Toth, Gene Banke and Walter Wetzel Members Absent: Robert Shirley Others Present: Eleanor Richoz C. Approval of Minutes. Motion made by Mr. Banke to approve the minutes of the Veterans Memorial Park Committee from June 27, 2006. The motion was seconded by Mr. Schnulle. The motion passed unanimously. D. Review Design Proposals. The Commission members brought his evaluation form for each proposal. The evaluation form assigned numerical values to specific criteria in the proposal. It was agreed upon to go around the room and each member would give his total score for the proposal from his evaluation form. The scores would then be added together and the five highest scoring proposals would be considered. The remaining eight proposals would be eliminated. Mr. Shirley was not present but he gave his scores to Ms. Toth prior to the meeting in order to be included. The following is the total score each design proposal received: Name of Designer Total Score Herb Weyers 68 Gerald Sorensen 160 Janet Lehman 159 Doug Tomsha 249 Richard Hayden of DKL 196 Joann Knaack 185 Khoxayo Family 159 Pat Hill/David Jurina 247 David Powers 255 Gary Fagan 303 Carly Olsowski 263 Christopher Cundiff 287 Domenico D'Alessandro 268 Mr. Schnulle made a motion to reduce the competition to the five design proposals with the highest scores and invite those designers in to give a 20 minute presentation before the Commission. Mr. Banke seconded the motion which passed unanimously. A special meeting will be held for the presentations. f A letter will be sent out to each participant from the Chairman thanking them for their participation in the design competition. Ms. Rasmussen will prepare a draft letter. She will also make arrangements for the presentations. After the special meeting for the presentations the Commission will meet at the next regularly scheduled meeting to discuss their recommendation for the winning design proposal. The Commission will then forward the five design proposals with the recommendation to the City Council for final selection. The winning design will be awarded$10,000. All the Commission members are encouraged to attend that City Council meeting. E. Appointment of Members to Fundraising Areas. Mr. Cook asked each member to volunteer in one of three areas for fundraising. Members may assist in other areas but would be primarily responsible for the one they have volunteered. Mr. Cook stated that he would be assisting all three of the areas. The following is a list of the area of fundraising each member volunteered (Mr. Shirley and Mr. Dunne were not present at this time): • Large Contributions-Tom Sandor, Jerry Deering and Gene Banke • Merchandising- Gordon Schnulle, Wally Wetzel and Tom Schmidt • Plaques & Bricks-Kim Toth and Art Richoz F. Veterans Logo. Ms. Rasmussen stated that the Concept Mill had submitted an invoice for $4,000 for the design of three Veterans Memorial Park logos. She also stated that any additional changes to the logos should be discussed. It was suggested to make the words "Elgin, Illinois" larger on all three logos. Possibly one font size smaller than the words "Memorial Park." It was also suggested that the service seals should be rearranged to the following order: Army, Navy, Marines, Coast Guard, Air Force and Merchant Marines. The service seals should be larger even if it means making the columns slightly smaller. It was unanimously agreed upon by the Commission members to go forward with the changes and to pay the invoice for the three logos. G. Interested Persons/Guests. None H. Other Business. It was unanimously agreed to hold a special meeting on Tuesday, August 15th for the design proposal presentations. The special meeting will be held from 6:00 p.m. to 8:00 p.m. at the Centre. The regular meeting on Wednesday, August 16th will be at its normal time of 5:30 p.m. I. Adjournment. The motion to adjourn was made by Mr. Schnulle. The motion was seconded by Mr. Banke. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 4:57 p.m. Respectfully Submitted, 00 Sally Rasmussen Recording Secretary Community Development Group Date Approved: August 15, 2006 VETERANS MEMORIAL PARK COMMITTEE May 17, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order at 5:31 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Rich Dunne, Art Richoz, Tom Sandor, Gordon Schnulle, Robert Shirley, Kim Toth, Gene Banke and Walter Wetzel Members Absent: Tom Schmidt Others Present: None C. Approval of Minutes. Motion made by Mr. Shirley to approve the minutes of the Veterans Memorial Park Committee from April 19, 2006. The motion was seconded by Mr. Banke. elk The motion passed unanimously. D. Veterans Memorial Park Discussion. See below. E. Veterans Memorial Logo. Ms. Rasmussen explained that the Concept Mill had put together sketches for potential logos for the Veterans Memorial Park. The logo would be used on fundraising memorabilia. Copies of the logos were attached to the agenda. Ms. Rasmussen went on to explain that the Concept Mill provided rough sketches for the Commission. The Commission is to eliminate the ones they do not like and give feedback on the ones they do. The Concept Mill will then take the comments and make a tighter, more refined logo. After another round of feedback they will provide a color version of the logo. The Commission may choose to go forward with refining a logo and purchase it for a quote of $1,500 or decide not to purchase a logo and pay the Concept Mill for hours spent creating the sketches. After discussion, the Commission determined there were sketches they liked and decided to go forward with suggesting modifications. They discussed the potential use for multiple logos. The Commission chose three sketches for the Concept Mill to modify. Mr. Wetzel made a motion to have the Concept Mill modify three sketches for further development. Mr. Banke seconded the motion. The motion was unanimously adopted. ..r F. Budget/Fundraising. Mr. Sandor suggested that fundraising be broken down into three categories: • Large Contributions- corporate donors, grants • Merchandising- T-shirts, mugs, memorabilia • Plaques & Bricks- engraving Each member is to decide by the next meeting which category of fundraising they would like to be assigned to. G. Interested Persons/Guests. None. H. Other Business. 4th of July Parade. Mr. Schnulle stated that he attended a 4th of July planning meeting hosted by DNA. He confirmed that the Veterans Commission will be the Grand Marshall of the parade. Mr. Schnulle was told that an 18-wheeler flatbed is available for the Commission to ride on. Some of the Commissioners thought that this transportation may be too large. A smaller vehicle with a banner would be better. After they ride through the parade as Grand Marshall, the Commission members will be taken to the reviewing stand for the remainder of the parade. Mr. Schnulle was asked by the parade committee to help get volunteers in other areas such as color guards, firing squad and veterans of current conflicts. The Commissioners discussed their involvement in the parade planning and decided to give the parade committee the names and numbers of appropriate persons or groups to contact. Mr. Schnulle will attend the next parade meeting on June 5th and report back. County Memorial Budget. Mr. Cook brought in a copy of the Kane County Veterans Memorial budget. He passed around the documents and stated that he thought Elgin could find better estimates. The budget will be copied and distributed to each member with the next agenda. June Meeting Date. The next regularly scheduled meeting in June will conflict with a Council Retreat. It was decided to change the date of the June meeting to Tuesday,June 27th at 5:30 p.m. This will allow more time for the review of the Design Submittals which are due June 15th I. Adjournment. The motion to adjourn was made by Mr. Schnulle and seconded by Mr. Banke. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:14.m. Respectfully Submitted, ( � rSa y Ras "rssen Recording Secretary Community Development Group Date Approved: June 27, 2006 VETERANS MEMORIAL PARK COMMITTEE April 19, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order at 5:30 p.m. in parking lot of the Gail Borden Library by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Rich Dunne, Art Richoz, Tom Sandor, Gordon Schnulle, Robert Shirley, Gene Banke and Walter Wetzel Members Absent: Jerry Deering, Tom Schmidt and Kim Toth Others Present: Design competition participants and interested neighborhood groups C. Approval of Minutes. Motion made by Mr. Banke to approve the minutes of the Veterans Memorial Park Committee from March 15, 2006. The motion was seconded by Mr. Wetzel. The motion passed unanimously. D. Walk the area of the Veterans Memorial Park with interested design competition participants. Mr. Sandor welcomed the design competition participants and the representatives from neighborhood groups. After a brief introduction, the group walked over to the Veterans Memorial Park Site located north of the Gail Borden Library. Mr. Sandor opened up the floor for questions that the participants may have relating to the Veterans Memorial site. Many questions were asked. Participants inquired about: location of the bike path, access to the riverfront, size of park, funding, events to be held at the Memorial, restrooms, future development of the surrounding land and parking. The participants were encouraged to explore the area on their own. Some participants asked additional questions to various Committee Members while others took pictures of the site from different angles. The interested participants were allowed to stay as long as they needed. E. Discussion of Budget/Fundraising. No new discussion. F. Other Business. G. Adjournment. The motion to adjourn was made by Mr. Banke The motion was seconded by Mr. Richoz. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:00 p.m. Respectfully Submitted, Sally Rasmussen Recording Secretary Community Development Group Date Approved: May 17, 2006 r r VETERANS MEMORIAL PARK COMMITTEE March 15, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order at 5:30 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Rich Dunne, Art Richoz, Tom Sandor, Tom Schmidt, Gordon Schnulle, Robert Shirley, Kim Toth, Gene Banke and Walter Wetzel Members Absent: Tom Schmidt and Bob Shirley Others Present: Eleanor Richoz Mr. Cook introduced and welcomed Mr. Rich Dunne as the new committee member representing the VFW. An updated list of members and contact information was distributed. r C. Approval of Minutes. Motion made by Mr. Schnulle to approve the minutes of the Veterans Memorial Park Committee from February 15, 2006. The motion was seconded by Ms. Toth. The motion passed unanimously. D. Discussion of Veterans Memorial Park. Mr. Deering stated that the city council accepted the design proposal as submitted and approved the $10,000 award. A press release was issued and the local newspapers have been notified. Ms. Rasmussen distributed the final Veterans Memorial Park Request for Design Competition Submittal. She stated that over 60 design packets were mailed out to local schools, design companies, and interest parties. Packets are available at the information desk at City Hall. There was a discussion on the potential need to take interested participants to the actual park location. It was suggested that an item on the agenda be added for Interested Persons. Then people could come before the committee to ask specific questions they may have as they try to design the park. An insert will be created that mentions meeting on the park site. There was a question regarding having included a water feature on the Design Competition list. This led into a brief discussion on the type of water features that have r been discussed at previous meetings. The water feature was left in the proposal but may be done separately by the committee. It was also mentioned that the Veterans Memorial Park is to be a memorial to honor the people that served in the armed forces. It is a Veterans Memorial not a War Memorial. The members should not loose site of the purpose of the park. E. Watch Video on Fundraising. Mr. Cook stated that he received the video from Bill Dreher who was on the Veteran's Memorial Committee for the Village of Hoffman Estates. The video showed sections of the memorial being put together and most of the dedication ceremony. It did not have any portion on fundraising. The video did show what a dedication ceremony looked like and helped to give the committee members ideas. The program for the Village of Hoffman Estates Veterans Memorial Dedication Ceremony was passed around. Copies will be made and distributed to all of the members. F. Budget/Fundraising. The Committee decided that they need to have a logo created for the Veterans Memorial Park. Mr. Deering suggested that a couple of design companies be contacted to help design a logo for the Committee. This logo will be printed on pins and other fundraising items. Ms. Rasmussen stated that she had a contact that would give the city a discount if they ordered their fundraising items through him. G. Other Business. Mr. Schnulle will look into the possibility of having a booth at the 4th of July parade. Mr. Dunne also mentioned that the city owns an antique fire truck that might be nice for the parade. H. Adjournment. The motion to adjourn was made by Mr. Banke The motion was seconded by Mr. Richoz. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:15 p.m. Respectfully Submitted, Ovanwit,,,._ Sa y Rasmussen Recording Secretary Community Development Group Date Approved: April 19, 2006 VETERANS MEMORIAL PARK COMMITTEE February 15, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order at 5:30 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Gene Banke, Jack Cook, Jerry Deering, Art Richoz, Tom Sandor, Gordon Schnulle, Robert Shirley and Kim Toth Members Absent: Charles Krabbe, Tom Schmidt and Walter Wetzel Others Present: Eleanor Richoz C. Approval of Minutes. Motion made by Mr. Banke to approve the minutes of the Veterans Memorial Park Committee from the Special Meeting of February 1, 2006. The motion was seconded by Mr. Shirley. The motion passed unanimously. D. Report Regarding Tax Exempt Status of Corporate Structure. Mr. Sandor stated that the Corporation Council determined that the committee qualifies as a tax exempt 501 C3 organization. An account will be set up by the City of Elgin in order to collect the fundraising. This will take approximately 90 days. E. Discussion of Veterans Memorial Park. Mr. Deering stated that revisions to the Request for Design Proposals had been made, including wording on the $10,000 prize. Copies of the new Draft Proposal were distributed along with a list of potential schools that the proposal will be mailed to. Mr. Sandor began discussion on changes to the timeline of the proposal. Mr. Deering thought that the final Request for Design Proposal should be taken to the Committee of the Whole for approval at the March 8, 2006 meeting. The Committee members decided to change the proposal package distribution date to March 15, 2006 and the submission of design proposals to June 15, 2006. There was also discussion on the list of schools and organizations that the Request for Design Proposal will be mailed to. It was suggested that professional design companies be included as well. Mr. Banke pointed out an error on page 4 of the proposal. The Veteran's Memorial Park will be situated on the west side of North Grove Avenue. The draft proposal states that it is on the east side. It was also pointed out that the aerial map following page 6 has the site located slightly south of the actual location. Mr. Deering will arrange to make all of the changes to the proposal as discussed. The final proposal will be taken before the Committee of the Whole on March 8, 2006. Ms. Eleanor Richoz suggested that the Committee might consider a plaque or map highlighting points of interest in Elgin at the Memorial. F. Budget/Fundraising. Mr. Schnulle began a discussion on the possibility of having a booth at the 4th of July Parade as a kick-off for fundraising. There were concerns about not having an actual design to show the public. It was felt that without a specific design or dollar amount, fundraising would not be successful. Specific fundraising items will be discussed at the next meeting. A short VHS movie on how to fundraise will be viewed at the next meeting. G. Other Business. 4th of July Grand Marshall. Mr. Schnulle stated that the members of the Veterans Memorial Park Committee were asked if they would like to be the Grand Marshall for Elgin's 4th of July Parade. After a brief discussion, there were no objections. Mr. Schnulle will report back with specific time, place and uniform for the event. VFW Representation. There was discussion on the attendance of Committee Member Charles Krabbe. There was concern that the VFW was not being fairly represented. A notice will be sent to Mr. Krabbe inquiring of his status as Committee Member. A new member will be appointed to represent the VFW if he is no longer available. Mr. Sandor will follow up with the City Clerk as to the official procedure for this. H. Adjournment. The motion to adjourn was made by Mr. Banke. The motion was seconded by Mr. Shirley. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 5:53 p.m. Respectfully Submitted, 3RAD, I •\MAAVKA--.J Sally Rasmussen Recording Secretary Community Development Date Approved: March 15, 2006 VETERANS MEMORIAL PARK COMMITTEE Special Meeting February 1, 2006 MINUTES A. Call to Order. The special meeting of the Veterans Memorial Park Committee was called to order at 5:30 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Art Richoz, Tom Sandor, Tom Schmidt, Gordon Schnulle, Robert Shirley, Gene Banke and Walter Wetzel Members Absent: Charles Krabbe, Kim Toth Others Present: Eleanor Richoz C. Approval of Minutes. Motion made by Mr. Banke to approve the minutes of the Veterans Memorial Park Committee from January 18, 2006. The motion was seconded by Mr. Sandor. The motion passed unanimously. (elk D. Discussion of Veterans Memorial Park Request for Design Proposals. Mr. Deering proposed the title be changed to Request for Design Competition Proposals and all agreed. The committee established the following timeframe schedule for the Request for Design Competition Proposals: • March 1St, 2006: The proposals will be sent out. • June 1st, 2006: The proposals are due back for review. • August 30th, 2006: The committee will announce a winner. The motion to accept the timeline dates was made by Mr. Shirley and seconded by Mr. Banke. The motion passed unanimously. Mr. Deering will include the committee's design requests in the proposal and have a final copy ready by the next meeting. The committee agreed that design elements such as: site plan; basic landscaping; and elevations should be required in the submitted proposals. Mr. Cooke distributed pictures brought by Cyndy Fowler of two other Veterans Memorial Parks located in Kirkland, IL, and Rice Lake, WI. depicting memorial displays. Several ideas regarding what might be included in the design were discussed. Mr. Schnulle noted that the Elgin Historical Society offered to give the committee bronze plaques in their possession that list Veteran's names from three past wars. Mr. Schmidt said that Carpenter's Park has plaques displayed at the entranceway to the park. Mr. Banke suggested that information on proper flag etiquette be displayed. Mr. Richoz 14a 11' stated that he feels it is important to have the CIB moved to the Veteran's Memorial Park and displayed there. Further, the committee agreed that the competition will be open to anyone who wishes to submit a design proposal. Mr. Deering stated that he will provide the committee with a list of art and design schools where the competition can be publicized. Mr. Sandor acknowledged that the competition can also be promoted via newspapers and radio. After all of the design proposals are received back, Mr. Sandor suggested that they be narrowed down to a few (such as three) by the committee. Then the submitter can give a presentation of their proposal to the committee in an "open forum" venue with the public and press invited to attend. The dollar amount of the winner was suggested to be $10,000. A motion was made by Mr. Wetzel to establish $10,000 as the prize amount given to the competition winner. The motion was seconded by Mr. Shirley. The motion passed unanimously. E. Budget/Fundraising. The committee discussed the possibility of selling engraved bricks as a means of fundraising, but agreed that ideas will be brought up at future meetings. Mr. Wetzel questioned whether fundraising and the committee will be considered not-for- profit. Mr. Deering and Mr. Sandor are both looking into tax exempt status regulations and will report back to the committee. F. Other Business. The issues of maintenance problems and upkeep of a fountain, if placed in the memorial park, were discussed. The committee agreed that their concentration and priority is on the memorial itself. Mr. Deering said that site plans for the surrounding area of the park have not yet been determined by the City. G. Adjournment. The motion to adjourn was made by Mr. Shirley. The motion was seconded by Mr. Banke. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:15 p.m. The next meeting is scheduled for February 15th, 2006 at 5:30 p.m. Respectfully Submitted, Cyndy Fowler Interim Recording Secretary Date Approved: February 15, 2006 VETERANS MEMORIAL PARK COMMITTEE to- • January 18, 2006 MINUTES A. Call to Order. The meeting of the Veterans Memorial Park Committee was called to order at 5:30 p.m. in the Pioneer Room of the Centre by Mr. Cook. B. Roll Call. Members Present: Jack Cook, Jerry Deering, Art Richoz, Tom Sandor, Gordon Schnulle, Kim Toth, Gene Banke, Robert Shirley, Walter Wetzel and Tom Schmidt Members Absent: Charles Krabbe Others Present: Eleanor Richoz David Kaptain C. Approval of Minutes. Motion made by Mr. Banke to approve the minutes of the Veterans Memorial Park Committee from October 19, 2005. The motion was seconded by Mr. Wetzel. The motion passed unanimously. D. Discussion of Veterans Memorial Park. At the request of Mr. Schnulle, David Kaptain was asked to present information to the committee regarding options that the committee might consider. Mr. Kaptain said that he is a 30 year employee at FRWRD and explained that if a fountain is installed at the site, an opportunity to enhance the river quality could be obtained in conjunction with other agencies. • Fountain Options: Mr. Kaptain approached several foundations to see if they would be open to funding environmental projects at the site. By installing sonar equipment in the river at the site, visitors could view fish through camera monitors—possibly at Gail Borden library. Mr. Kaptain distributed drawings of several types of fountains that could be constructed. • Environmental Issues: Mr. Kaptain explained that this area of the river has a large amount of silt and the installation of an aeration project could help in providing a solution as well as enhance vegetation in the area. Mr. Kaptain referenced similar projects successfully used in Chicago. • Funding: Mr. Kaptain said that several agencies he had approached were willing to provide funding of environmental projects that would be located near the Veterans Memorial Park site. He further explained that grants would be available to benefit the area at the memorial site, and the committee would have control over the Veterans Memorial Park project. Mr. Sandor questioned if by combining efforts with other agencies, would that affect the timetable established by the Veterans Memorial Park committee. Also, whether by constructing other venues at the site, would the solemnity of the Veterans Memorial be compromised? The committee discussed the possibility of participating in a joint effort for funding and Mr. Kaptain said that he will look into further information for the committee. E. Budget/Fundraising. Mr. Cook stated that he felt the next step is to find outside sources for funding and if grant money is to be used, an experienced grant writer should be utilized. Mr. Sandor stated that the city has staff to accomplish this, and said that it should be established what "vehicle" (i.e., City of Elgin) is to be used for fundraising purposes. William Cogley, Corporation Counsel, will be contacted to find out what constitutes a non-profit organization for tax exempt status. The committee agreed that the cost to construct the Veterans Memorial Park will need to be determined in order to set fundraising amounts. Jerry Deering distributed copies of a Request for Design Proposal for the committee to review and make changes, if necessary. Once a final version is agreed upon, it will be sent out for anyone who would like to participate in the design competition of the Veterans Memorial Park site. F. Other Business. In order to expedite the approval of the Design Proposal, it was agreed that the committee will meet in two weeks, rather than wait for the next monthly meeting. The next meeting will be held on Wednesday, February 1, 2006 at 5:30 p.m. G. Adjournment. The motion to adjourn was made by Mr. Cook. The motion was seconded by Mr. Wetzel. The motion passed unanimously. The meeting of the Veterans Memorial Park Committee was adjourned at 6:35 p.m. Respectfully submitted, Cyndy Fowler Interim Recording Secretary Date Approved: February 1, 2006 r