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HomeMy WebLinkAbout1999-2001 Technology Action Team Minutes Technology Action Team Meeting Minutes August 8th, 2001 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Tom Keating, Judson Ruth Munson, Co-Chair Chris Manheim, Chamber Tom Armstrong, COE Norma Meiss, DNA Frank Averill, Judson Tom Nelson, United Way Jim Burns, COE Betsy O' Connell, GBPL Kurt Claussner, MBC, Inc. Joe Ragan, Sprint Jim Ege, U-46 Dale Smith Jayne Ertel, HR Priorities Dr. Wes Stephens `Femi Folarin Dave Strahl, Ameritech Kathleen Fredricks, Chamber Bob Strama, Verticle Tech J.J. Ghiotti, Chamber Dave Vogel, MVP Computing John Hampton, A-Tech Rusty Winchel, BBD3 1. Welcome/Introductions Keith welcomed all present, and everyone introduced themselves . 2 . Approval of the July 11th meeting The minutes from the July 11th, 2001 meeting were approved as written. 3 . Event Reminders • Judson Tom Keating from Judson College handed out a flyer pertaining to the Judson College Speakers Series . The next program will be on Tuesday, August 14th, 6 : 00 - 7 : 15 p.m. , at the College. Mr. Donald G. Soderquist, Retired Sr. Vice Chairman, Walmart will be the speaker. Everyone is welcome to attend. • ECC/SBC - Digital Eves The Business Conference Center at Elgin Community College will be hosting the monthly meeting of Digital Eve Chicago on Thursday, August 16th, 6 : 00 - 8 : 00 p.m. , the Business Conference Center at ECC. Everyone is welcome. • Tech Breakfast/Fair/Seminars The Tech Breakfast is scheduled for September 26th Keith asked that committee members put the date on their calendars, and spread the word about the event . • Update Keith handed out articles relating to the success and New Economy Growth Strategy in the City of Chicago. Technology Action Team Minutes August 8th 2001 47) Page 2 The articles mention that in the future, technology careers will be more plentiful and better paying than other jobs, and many of the new technology jobs will be located in the Chicago area . People are noticing the technology and job growth within the area. 4. Proposed Consulting Study City of Elgin - Keith is working on updating the draft plan, to include everyone' s comments, with the final draft being presented to the City Council within a few weeks . Kane County/Elgin Chamber - Kathleen Fredricks of the Elgin Chamber is working on this study. County officials have met with the committee members, and are reviewing the draft . The goal is to connect both City and County studies into one plan, to outline the goals, and to avoid repeating the efforts . 5. Dale Smith - Professional Management Network Mr. Dale Smith of Professional Management Network gave a presentation to the committee members on the Southland Telecommunications Assessment and Plan. The Southland area is 47) experiencing a growing need for telecommunications and other technical services. The needs are being modestly served today, but the expected growth in the region over the coming years will easily outpace the current supply. The group collected data to assess the technology needs of local businesses and the community. The group found the Southland area lagging behind in technical services compared to other suburban areas. The Southland community does not have the technical infrastructure assembled, with a lack of co-location facilities and metro fiber loops. By creating an organization to develop the aggregation of demand and delivery of managed services, and building a fiber-enabled Network Co-location Center to be a focal point and connection hub for businesses, the Southland area could then attract large concentrations of businesses to the area and create a more competitive environment . Several other strategies have been outlined in the plan, with an initial investment of approximately $7 million and could be completed in 12 months . 6 . Tech Breakfast Update The Tech Breakfast has been set for September 26th, 2001, at Elgin Community College, with registration starting at 7 : 30 a.m. The meeting is open to Chamber members, TAT and the public . Keith said that the committee is working on finalizing the schedule and sponsors, and any ideas or comments should be directed to Keith. emk Technology Action Team Minutes August 8th, 2001 Page 3 7 . Agenda for Next Meeting - September 5th Keith referred to a handout on a study that was done on what a City needs to provide, in order for it to be considered a good place to start a tech company. The study polled 50 top executives from Fortune 1000 firms on the most important criteria for locating a technology-related business . Keith referred to some of the key factors, and suggested that the committee may want to consider how to incorporated those into the City' s goals for the future. Keith mentioned that the committee will need to review, reorganize and redefine the goals for next year at an upcoming meeting. 8. New Business/Updates • Ruth is working on a project to raise awareness in Springfield about the issues important to Elgin. The meeting will take place on a Wednesday evening, sometime in February or March of 2002 . If anyone has questions or would like more information, please contact Jim Burns . • Website - Not up as of this date. • SDI Study - No update. • Comprehensive Plan - No update. • Ambulance Video - Jim Burns said that the project should be up and running by September. • Judson - The college is looking into the possibility of letting the community have access to their video conference center in the near future. • Next Meeting Date The next meeting of the Technology Action Team will be held on Wednesday, September 5th, 2001, at the Elgin Police Station, First Floor Community Room, 8 :00 a.m. There being no further business, the meeting adjourned at 9 : 00 a.m. Respectfully submitted, Sharon Pepke Recording Secretary Approved: September 5 , 2001 Minutes Technology Action Team '' July 11th, 2001 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Bill Kelty, Sherman Ruth Munson, Co-Chair Jeff Massey, COE Barb Bartosch, Sherman Betsy O' Connell , GBPL Kurt Claussman Bill Ratzburg, U-46 Jim Ege, U-46 Frank Salvatini `Ferri Folarin, COE Jana Sebastian, Lynch Terry Gajewski, Chamber Sean Stegall, COE Kathleen Fredricks, Chamber Dave Strahl, Ameritech J.J. Ghiotti, Chamber David Vogel , MVP Computing Rich Hirschberg, Co-Op Lisa Yost Tom Keating, Judson Representatives from SDI 1. Introductions Keith welcomed all present, and everyone introduced themselves . 2 . Minutes There were no minutes from the June meeting to be approved. low 3 . Updates a. Telecom Bill Dave Strahl updated the committee on the telecom bill . A new law was passed concerning high speed access, with service providers to follow new rules and regulations . Dave said that Ameritech is somewhat pleased with the overall bill, but some items will need to be more defined. Dave also mentioned a new bill (Tauzen-Dingell) being debated in Congress, which will require carriers to provide high speed access . They will vote on the bill in July, but the bill may have a rough road in the Senate . He wanted the committee members to be aware of this, and asked that they consider where Elgin will fit in with the new laws . b. ECC/Boys & Girls Club The tech club is looking for volunteers to help and teach kids the basic knowledge of computers and technology. They are focusing on kids learning how to use computers and updating them on the technology that is available . 4 . Good Morning Elgin J.J. and Keith updated the committee on where the process is with the next Good Morning Elgin project . They have set a tentative date in September, with the location to be determined. The committee is working on getting speakers, marketing the event, and volunteers . There is also a need for more sponsors to get involved with the event . Some of the proposed topics to be discussed is raising awareness and teach survivor preparedness for new technology. If anyone is interested in volunteering for the event, please let Terri at the Chamber know. Technology Action Team Minutes July 11th 2001 t Page 2 5 . Consultant a. COE & Chamber/County Keith handed out a draft outline for the study of a Technology Infrastructure consultant for the City of Elgin and Kane County. He asked that the committee members review the document, and any comments, questions, or changes be directed to him. He will update the committee at future meetings, and hopes to have a final draft in 4 weeks . 6 . COE Study The City of Elgin has hired a company called SDI and they are in the process of interviewing City Departments and Community Groups to collect input in order to assist the City with design plans and information for the City' s web page, suggestions on making jobs easier, and how to help employee' s work with the public online . Keith suggested that the group look at tying all the community group sites together to make it easier for the public to access the different sites and make it more user friendly. The group will collect the data and report the findings to the City in order to detail a design system that the City can use . 7 . New Business f'' Tom Keating from Judson College said that they will be hosting another Speaker Series on August 14th. The speaker for the nights meeting is a retired vice-chairman from Walmart . The program starts at 6 : 00 p.m. in the Eagle Lounge at Judson College . Also, starting this fall, Judson will offer degree programs and independent classes online. Sean mentioned that the City will be meeting with representatives from a company called Wide Open West who is considering a buy-out of Americast . He will update the committee at a future meeting. 8. Next Meeting The next meeting of the Technology Action Team will be held on Wednesday, August 8th, 2001, at the Elgin Police Station, First Floor Community Room, 8: 00 a.m. There being no further business, the meeting adjourned at 9 : 05 a.m. Respectfull submitted, %i/la,tori Sharon Pepke Recording Secretary e Approved: 8/8/01 Minutes Technology Action Team April 11th, 2001 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Jeff Massey, COE Ruth Munson, Co-Chair Tom Nelson, United Way Barbara Bartosch, Sherman Betsy O' Connell, GBPL Jim Burns, COE Anthony Star, Co-op Jim Ege, U-46 Sean Stegall, COE Jim Estes, Boys & Girls Club Dave Strahl, Ameritech Bill Kelty, Sherman 1. Introductions Keith welcomed all present, and everyone present introduced themselves . 2 . Approval of Minutes The minutes from the March 13", 2001 meeting were approved as written. 3 . Energy Coop Update Anthony Starr from the Energy Co-op updated the committee members on what the Co-op is working on. The group is focusing on local businesses and customers to supply information on upgrades that customers can do to their homes as far as lighting and air conditioning in order to reduce the energy load in the peak summer months. They are also talking to local businesses about load management programs, and working on commercial lighting rebate programs . They are releasing information about numbers that customers can call to sign up for the program to be ready for the upcoming summer months . Keith also suggested that the Co-op may want to put some information in the City' s newsletter or include it with the water bills in order to reach many of the City' s residents . 4 . Round Table a. Outline for discussion Keith handed out a draft of the Mayor' s Round Table II for discussion. Keith and Ruth have been working on an agenda for the next Mayor' s Round Table, and have outlined goals for the project . Some of the items discussed were : • Target Market • Participants • Sponsors • Location Technology Action Team Minutes April 11th, 2001 Page 2 b. Target Dates Dates that have been mentioned for the next Mayor' s Round Table are July or August of 2001 . Keith asked the committee members to look over the draft, and any questions or comments that they may have, be addressed to either Ruth or himself . 5 . Infrastructure a. DSL Keith mentioned that with the restructuring of many high tech companies, and the effects of the economy hitting a lot of the start up companies, many service providers are going under. Many of the companies grew too big too fast, and many are highly in debt, borrowing a lot of money just to start the business . Legislation is being produced to force providers to give customers a 30 day notice before discontinuing their service . Dave Strahl handed out a memo on a project that Ameritech is working on called "Project Pronto" . The project is a build- out of infrastructure to expand the reach of Digital Subscriber Lines (DSL) to Ameritech' s customer base . He is asking for support from local communities as the Illinois State House of Representatives and the Senate are currently debating a rewrite of the current Telecommunications Law that was written in 1985, and voting on the issues in May. Dave mentioned that if anyone is interested in meeting with representatives from Ameritech to discuss these issues, to let him know, and he will arrange a meeting. b. Work with Chamber The Infrastructure Committee together with the Chamber, held their first meeting last month, and are working on issues related to technology. If anyone is interested in attending the meetings, please let Tom Nelson know. c. Planning Meeting and TAT Input The City is rewriting the Comprehensive Plan, and the Planning Committee is holding meetings to gather input and would like the TAT Committee to identify questions that will be addressed, and possibly include a technology chapter within the plan. d. Peaker Plant Recommendation A memo was handed out for review regarding the endorsement from the TAT committee for a Peaker Plant in Elgin. Keith mentioned that the proposed Peaker Plant does not solve all the local energy needs, and that the committee should also look at other alternative solutions . Technology Action Team Minutes April 11t'', 2001 Page 3 Also mentioned in combination to the Peaker Plant proposal, was a suggestion to look at Micro generators to support the energy peak loads within the City. Both of these ideas would take the load off the system in the peak energy use times . Keith said that a statement regarding these issues may need to go before the City Council, before the committee could commit to an endorsement . Another updated version will be forthcoming. 6 . TAT/Chamber Technology Council Keith said that there is a group of local technology businesses just starting out, and he would like to see if they would be interested in joining with committee members from the Technology group and members of the Chamber Technology Council within 6-8 months, to carry on the long term goals that were developed by the Technology Action Team. He also suggested that members of the TAT team and Chamber help the group to get organized, to stay focused and keep them going in the right direction. A future joint event was also suggested, for the two groups to work on together. 7 . PC clearing house A new venture is starting up, and the goal of the PC Club is to rebuild donated computers and pass them on to needy families once they complete the project program. The group needs help from the community and local computer groups in the form of volunteers, to load and unload computer equipment . The group will be meeting on Wednesdays, from 7 : 00-9 : 00 p.m. Let Keith know if you are interested in being a volunteer. 8 . Digital Divide Task Force Update No update was given. 9 . Courier Article Series Keith mentioned that the Courier News is doing an Article Series, and suggested that the committee may want to have tech based articles listed in order to extend information to the public on technology in Elgin. Any volunteers interested, please see Keith. 10 . New Business a. NIPC Session If anyone is interested in joining a workshop session, let Keith know. The sessions are about 3 Hours, and he is interested in feedback if anyone attends . b. Digital Divide Session The Digital Divide will be holding a workshop on April 26th, 2001 . The session will last approximately 5-6 hours . If interested, please see Ellie MacKinney for mor information. Technology Action Team Minutes April 11th, 2001 Page 4 c. ECC E-Commerce Seminar cancellation The ECC E-Commerce Seminar has been cancelled. d. Other Barb Bartosch from Sherman Hospital mentioned that the ambulance video is ready to go, they are waiting final approval . They are hoping for a early June date to launch and give a press release to coincide with the event . Jim Burns mentioned that Ricochet is up and running, and that the company may promote themselves to a DSL provider. Announcements and information should be coming soon. 11. Next Meeting The next scheduled meeting for the Technology Action Team will be held on Wednesday, May 9th, 2001, at 8 : 00 a.m. , at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 9 :20 a.m. Respectfully submitted, Sharon Pepke Recording Secretary Minutes Technology Action Team May 9th, 2001 8 :00 a.m. Members Present: Keith Rauschenberger, Co-Chair Jeff Massey, COE Ruth Munson, Co-Chair Tay Moller, COE Tom Armstrong, COE Tom Nelson, United Way Barbara Bartosch, Sherman Betsy O' Connell, GBPL Jim Ege, U-46 Sean Stegall , COE Bill Kelty, Sherman Dave Strahl, Ameritech Stacy Hofert, ECC Dave Vogel, MVP Computing Craig Larson, Senator' s Office Guests Present: Kurt Cluster, Modern Business Computing Representatives from Ameritech Representatives from e-Tropolis 1. Introductions Keith welcomed all present and called the meeting to order. Everyone present introduced themselves . 2 . Approval of April 11th, 2001 Minutes The minutes from the April 11th, 2001 meeting were approved as written. 3 . Committee Updates Ruth - A new company, Vertical Technologies is moving into Kurt Kresmery' s building in the downtown area. They are currently located in Schaumburg. The company specializes in web based enterprise business solutions . The company is also consolidating their infrastructure operations from San Jose, California and Atlanta Georgia which specialize in custom business applications and web hosting. They are requesting funding assistance under the e-elgin incentives program. Jeff - The City is looking to hire a good, digital basic access database programmer to help rewrite database systems . Betsy - The Elgin area website has been updated and has a new look. Sean - The City has received a draft agreement from Peter' s, to be granted a franchise in which to lay fiberoptic cable throughout the City. Technology Action Team Minutes May 9th, 2001 Page 2 Keith - Chamber/Tech Council - On May 3rd, the Chamber and Tech Council met together to merge the efforts of both groups into one . There has been discussion about a joint venture to coordinate a Good Morning Elgin event to be held in September, 2001 . The event may include a high profile speaker with workshops to follow. The Chamber group would also like to work with members of the digital divide task force, and have been making progress on the e-elgin branding idea. Members from the Chamber group will attend the next TAT meeting, and update the group on projects that they are working on. Mayor' s Roundtable - no update . Courier News Tech Articles - The first article will appear in the last Sunday of each month. More volunteers are needed to provide articles about technology in Elgin or a technology based topic that Elginites should know about . The deadline is mid month, for a month end publication. Kane County Economic Development Briefing - The Kane County Economic Development Advisory Board will be holding a meeting on Tuesday, May 15, 2001 in Geneva. Anyone who is interested may attend. On May 24th, 2001, the Southland Mayors and Managers group will be doing a presentation on the results of a study about telecommunication and infrastructure . Anyone who is interested in attending, please let Keith know. 4 . Ameritech Update Dave Strahl , Gordie Fletcher and Mark Mini from Ameritech updated the committee on the status of Project Pronto, the telecommunications rewrite and answered questions that the committee members had. Dave Strahl said that the Telecommunications rewrite is in the legislative process, with the bill being overhauled in order for the General Assembly to vote on it . He wanted to thank everyone for their letters and support . He said that the Telecommunications Act is a very important issue, and will have an effect on everyone . Gordie Fletcher updated the committee on what Ameritech is currently providing to their customers as far as DSL service, what they will be providing in the future, and what is included in Project Pronto, should the legislation pass. Technology Action Team Minutes May 9t'', 2001 Page 3 Under current conditions, Ameritech provides DSL service from the Central Office out to 12 , 000 feet, but beyond that a different carrier will need to provide the service . Some areas will require updating of fiber and electronics in order to continue to have quality DSL service . Most of the downtown area is covered for DSL, but the potential is there to provide all of Elgin with DSL service . Ameritech' s plan extends to 2003 , with many issues to be addressed within that time frame . Ameritech' s region covers five states, with the City of Elgin being in the top 100 communities to be included in the first phase of a multi-phase project . Dave said that Ameritech is interested in partnering with the City of Elgin to provide the best technology service possible . Keith said that the TAT committee as well as the City of Elgin would like more, better, faster service and good rates from providers, and the offer is open to all competitors . 5. e-Tropolis Presentation Representatives from a consulting firm called e-Tropolis gave a presentation to the committee members on how the Elgin community could plan for the future in the telecommunications and energy markets and deliver services locally through our community. Evanston was the first model for the concept, and the program has expanded into other communities . The program includes three steps : Feasibility Study and Data Gathering, Programming and Model Development and Partner Selections and Plan Completion. The first step in the concept process is to do a Feasibility Study and Data Gathering of the community. The study will identify addressable markets, define potential partners, identify strategies to secure customers, define resources needed and prepare the City to be knowledgeable decision makers . After the first step is completed, the committee can decide to move forward with the next step in the process or not . We need to determine if Elgin is ready for this concept . There is a low risk of investment with the first phase, and Keith would like feedback from the committee on whether to go forward with the plan or not . Technology Action Team Minutes May 9th, 2001 Page 4 6 . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Wednesday, June 13th, 2001, at 8 : 00 a.m. , at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 9 : 55 a.m. Respectfully submitted, ,J11Cu.Gr1 '4)6 _ Sharon Pepke Recording Secretary Approved: June 13 , 2001 Minutes Technology Action Team March 13th, 2001 8 : 00 a.m. Members Present: Barbara Bartosch - Sherman Ellie MacKinney - U-46 Jim Burns - COE Ray Moller - COE `Ferri Folarin - COE Tom Nelson - United Way Bill Kelty - Sherman Dave Strahl - Ameritech Guests: Lon Herman - ECC Polly Nash - ECC David Vogel - MVP Computing Stuart Wasilowski - ECC 1. Introductions Jim Burns welcomed all present, and everyone introduced themselves . 2 . Approval of Minutes The minutes from the February 14th, 2001 meeting were approved as written. 3 . Committee Reports Tom Nelson, Infrastructure Committee - The committee has been busy working with the Chamber on making Elgin more acceptable as a high tech community. Jim Burns, Branding - The branding program is moving forward. The committee is looking at late Spring for the first plaque presentation. The committee is interested in hiring a local vendor to make the plaques . They are looking for a street sign effect . If anyone has any ideas, please let Jim Burns know. Barb Bartosch, Public Safety - The ambulance video program went to the City Council and has received tentative approval , but they are waiting for final approval from the Department of Commerce and Community Affairs . They have done a few trial runs, and everyone was very surprised and impressed with the quality of the picture feed. More updates will be forthcoming. Jim Burns, City updates - The project to wire the City is moving along. Ricochet will be bringing their project to the City by the end of Spring. Gail Borden Library Update - The Library will be having another Class for patrons "Computer Tutor Clinic" , and they are looking for volunteers for this event . If anyone is interested, please give Betsy O' Connell a call at the Library. Dave Strahl , Image Committee - The Image Committee is working on Branding and Marketing Elgin. They are also working on hiring a marketing firm and raising funds for future projects . 4 . Video Presentation Ellie MacKinney showed a portion of a video titled Web of Support . The video highlighted what research has been done to bridge the gap with families, schools, and communities in the digital divide . Through the research, they found that parent involvement played a crucial role, and that reinforcement should start at home . They also found that access to technology within the communities to be somewhat limited. Ellie mentioned that the City will be including a technology survey in the water bill that is mailed out to the citizens of Elgin, both in English and Spanish. From the survey, the committee is hoping to get information from the community on technology issues that effect them directly. Once the information has been processed, the committee can make a recommendation. Ellie also mentioned that the Metropolitan Planning Council will be having an event on April 26th, 2001 . Ellie will have the registration forms if anyone is interested in attending, please let her know. The cost is $50 . 00 . eft 5 . Elgin Community College Programs Polly Nash from Elgin Community College discussed with the committee what the College is offering for patrons starting in the fall . They are offering many different levels of credit courses in the Computer and Information Sciences area . They offer Computer Technical Support Certificates or Microcomputer Specialist Degrees . Registration for the summer and fall classes begins April 26th, 2001, at the main campus . For more information on these classes, call Instructor Scott Keiler at (847) 214-7902 . Stuart Wasilowski who is also from Elgin Community College, gave the committee a brochure on non-credit, basic and on-line courses that the College is offering. These courses will help to enhance or upgrade a persons jobs skills as well as career advancement . They offer full, part-time, day or evening classes, and financial aid is also available . For information on these programs, contact Paul Hummel at (847) 214-7815 . 6 . Telecommunications Act Dave Strahl mentioned to the committee that the Telecommunications Act will be expiring in June 2001 . The issues that this act addresses will effect everyone in Illinois . Attached is a copy of this document, and Jim Burns has asked that everyone review it, as this item will be discussed at the next meeting. eft Technology Action Team Minutes March 13th 2001 Page 3 7 . Next Meeting Date The next scheduled meeting for the Technology Action Team will be held on Wednesday, April 11th, 2001, at 8 : 00 a.m. , at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 9 : 00 a.m. Respectfully submitted, lAL,41a,Liyi r Ce Sharon Pepke Recording Secretary APPROVED: 4/11/2001 r • towMinutes Technology Action Team February 14th, 2001 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Ellie MacKinney, U-46 Ruth Munson, Co-Chair Chris Manheim, Chamber Tom Armstrong, COE Jeff Massey, COE Jim Burns, COE Ray Moller, COE Jim Ege, Boys & Girls Club Tom Nelson, United Way Jim Estes, Boys & Girls Club Betsy O' Connell , GBPL Gilbert Felicano, COE Brant Scheidecker, COE Femi Folarin, COE Sean Stegall , COE Bill Kelty, Sherman Guests: Representatives of the Community Energy Cooperative 1. Introductions Keith welcomed all present, and everyone introduced themselves . 2 . Approval of Minutes The minutes from the January 10th, 2001 meeting were approved as written. 3 . Successes Keith mentioned that the website is now up and running as of today. The Action Plan and the Incentive Program is listed on the website . Keith suggested that the members take a look at the website at www.e-elgin. com. 4 . ECC No representatives were present to update the committee. Keith mentioned that the College is expanding their Technology offerings but the challenge is to attract teachers and instructors for those classes . 5. COMDEX Ruth mentioned the next upcoming tech show which will be held April 2nd _ 5th This is the largest trade show, and the goal for the tech committee is to market Elgin and the midwest area, and let people know what we are doing as far as technology. Ruth also mentioned that they would like to have the second Mayor' s Roundtable at this time as well . There will be a lot of press coverage, and this would be a good time to have the event . The Chamber is also working on these projects, and Ruth said that if anyone is interested in volunteering, to let her know. Technology Action Team Minutes February 14th, 2001 Page 2 6 . Service Group - PC Rebuilds Keith would like to see if some members of the committee could recruit local service groups to refurbish computers and return them back to the community. It would benifit the community to have the equipment recycled and used again instead of businesses discarding it . 7 . Updates a. Website The Elgin Website is up and running as of today. Check out the site at www. e-elgin.com. b. Chamber Tech Council Chris Manheim updated the committee on what the Tech Council is doing. The sub-committees have been divided into groups, and the committees are working on funding assistance . Chris also mentioned the Manufacturing Showcase which will take place on March Sth - 8th at McCormick Place in Chicago. The Chamber is also working on a project to develop CD/DVD Business Cards . He asked that if anyone has any ideas or knows of a local vendor that would provide information, please let him know. The Branding concept is slow going, but they are moving forward with the project . c . Comprehensive Plan Tom Armstrong said that the committee is working on updating the Comprehensive Plan, and would like to involve the Technology Committee input within the Plan. d. Digital Divide Task Force Ellie updated the committee on what the Digital Divide Task Force has been doing. They are moving forward with the sub- committee, and are narrowing and targeting ideas within the group . She also found information on the internet, and would provide it if anyone is interested. 8. CNT - Electric Cooperative The Center for Neighborhood Technology (CNT) is a 23 year-old Chicago non-profit organization that develops enterprises that promote environmental sustainability and community economic ea. development . The Community Energy Cooperative (CEC) is a new venture of CNT. Robert Lieberman, Kathy Tholin, and Anthony Star did a presentation for the committee on the Community Energy Cooperative . Technology Action Team Minutes February 14th, 2001 Page 3 The CEC provides its members with affordable access to new technologies that can reduce energy use and lower energy costs . The changes will reduce peak demand in the summer months, saving money for members . ComEd will pay the Cooperative for energy saved, and the savings will be returned to the members in the form of more affordable technology and contributions to community development projects. The Co-op has a three year agreement with ComEd, and they are beginning to target communities to reshape the load and demand on energy consumption, improve the electrical systems and reduce the costs to consumers . Demand for electricity is increasing in individual homes and businesses, and across the region. But the system that supplies the power has not always been able to keep up. The state of California demonstrates what might come in the future : Skyrocketing Power Costs and an imbalance of Supply and Demand. We as a community can reduce demand by purchasing energy efficient appliances, lighting, and redesigning buildings . rift The CNT and ComEd identified Elgin as a place where growth and reliability present challenges to the existing system. Making communities more energy efficient benefits the utility as well as the consumers . Membership in the Cooperative is open to any electricity consumer in the Cooperative' s targeted service areas-residents, businesses, and organizations . Members have access to the programs and services offered by the Cooperative . The benefits in joining the co-op include : • Lower Energy Bills • Better Access to Energy-Efficient Technology • Improved Reliability • Cleaner Environment • Community Economic Development The CEC has its sights on the future . The Cooperative' s programs will prepare individuals and communities to benefit from the deregulation of the electric utilities, rather than suffer from higher energy prices as has happened elsewhere . The CEC has set March 2001 to launch the program to the public . Between March and June 2001, they will begin to recruit business customers for load management . Between April and July 2001 , they will start the summer residential program. If anyone is interested in the program you may contact either Robert Lieberman at 773-278-4800 , or Kathy Tholin at 773-486-7600 ext . 130 for more information. Technology Action Team Minutes February 14th, 2001 Page 4 • New Business No report given. • Next Meeting The next scheduled meeting for the Technology Action Team will be held on Tuesday, March 13`h, 2001, at 8 : 00 a.m. , at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 9 : 35 a.m. Respectfully submitted, i 1(k(Vl Sharon Pepke Recording Secretary r Approved: March 13 , 2001 Minutes Technology Action Team January 10`h, 2001 8 : 00 a.m. Members Present: Keith Rauschenberuer, Cc-Chair '1 - NacKin_ney, U-46 Ruth Munson, Co-Chair Chris NIanheim, Chamber Tom Armstrong, COE Jeff Massey, COE Steve Ee!lows, Quasar Ray Moller, COB J. J. Ghiott i , Charmer Tom Nelson, United Kay Dawn Hagen, COE Betsy O' Connell, 0520 Keith Jenkins, Judson Javier Placencia, ECC Tom Kallay, Nicor Sean Stegall, COB Tom Keating, Judson. Dave Strahl, Ameritech 1 . Introductions Keith welcomed all to the meeting, and everyone introduced themselves . 2 . Approval of Minutes The minutes from the December 13-x, 2001 meeting were approved . 3 . Successes No update given . 4 . CNT-Electric Cooperative Keith handed out a memo on the Community Energy Cooperative (CNT) . The CNT is a new membership organization that enables communities to control their energy use and costs and to benefit from changes in energy technology and regulations . The Cooperative was launched in June 2000 with support from Commonwealth Edison for an initial three-year start up period. The short term goals of the group are Reliability, Quality, Conservation, and Peak load management . Some of the reasons Elgin should be interested in the program are : • Improve quality & reliability • Infrastructure issues • prepare for deregulation • cost savings through load management Keith said that this is a great program and opportunity, and this would benefit the consumers and make the community more energy efficient in the future . Technology Action Team Minutes January 10 , 2001 Page 2 5 . Chamber of Commerce a . Tech Council J. J. updated the comm-i --e on what the tech council is doing . The four sub-committees consist of 25 members and willbemeeting on January 11' , 2001 . They are trying to work with local firms and comm -� s to find ways to attract businesses to the City . 6 . Digital Divide Task Force ; a handed out a copy of a survey that :he task force has drawn up in order to Cather information from local businesses on the availability of computer use that may be available for public access . The information gathered will provide to the committee an idea of what computer services are available in the community, as well as times, locations, and what type of software is being used. Ellie asked the committee to look over the survey, and if they had any questions or comments, she welcomes the input . 7 . ECC - SBDC Javier Placencia from. SCC' s Small Business Development Center updated the committee members on what the Center has to offer the community as well as local businesses . The center provides information to help small businesses seek financing and resources, to help in the process of starting and growing their business . The center also provides training programs and workshops as well as assisting individuals and small businesses with research programs . Javier also handed out a brochure on an e-comference circuit that is being held at the College of DuPage, on March 6, 2001 . If anyone is interested in attending the program, please let Javier know . 8 . COE Comprehensive Planning Tom Armstrong from the City of Elgin' s planning department updated the committee on what the City is doing with the Comprehensive Plan . The citizens committee is in the process of getting organized, and the City planners are reviewing and working from a 1983 Plan . In the 1983 plan, they mentioned the need to watch energy consumption, and the possibility of running out . Keith said that the same situation exists today. Within the new plan, the committee wants to develop general goals and policies relating to issues now and in the future . Tom invited the members from the Technology group to attend future Comprehensive Planning meetings, to give their input and specific recommendations on technology. Technology Action Team Minutes January 10, 2001 Page 3 9 . Mayor' s Round Table #2 Keith said that he is working on the details of the Mayor' s Roundtable and will update the committee_ee on his progress . 10 . Other Proposed Economic Develoome_.t Fund. Keith is working on a draft for the Development Fund. The idea can be done by the City or an organization to use as a marketing tool to focus on Agin. Keith welcomes any comments from committee members . • Video 1Ambulance - Next Stec? No update was given . • City Council Update . Keith said that he will be giving the City Council about a 10 minute update to inform them on the progress of the Technology Action Committee and the direction that they are going. • Chamber/DNA. - Market Program. Chris Manheim of the Chamber met with Kevin Nelson of the DNA to help market the downtown in order to attract businesses to the area . • 1-Street Tech Guide . Keith handed out information on a Directory named I- Street which is a list and directory for news and networking for the new economy. He encouraged everyone to contact them to get listed in the guide . • Other Events . Besty O' Connell mentioned that the Library is going to give the computer training classes another try on Tuesday March 20=x , from 6 : 00 p .m. to 9 : 00 p .m. This time the program will be titled Computer Tutor Clinic . They thought the new name is more friendly and open and that the public may have felt intimidated with the other name (Speak to a geek) . Tom Keating mentioned that Judson will be hosting their speaker series with the first meeting on February 21', 2001, at Judson College, and everyone is welcome . Technology Action Team Minutes January 10, 2001 Page 4 Cave Strahl also mentioned that 4n_ Challenge 21 Image enhancement committee ._s c :1_ng resources together, and getting the communityfocused on image of E ' c n and what the City of4gin has done to ' prove itself .. They would like to see _f they could _ "=t ,_ -.. , e named an All American City. This title would be great honor to the City, as the orocess to being named an All ll American City is a long one . The title demonstrates how a City faces challenges, demonstrates grass roots, and can go through tough times and reconstruct itself . 11 . New Business Jeff Massey suggested that the committee may want to do a survey in the near future on the need for City-wide fiber optics . The survey make give the committee some insight on what the public desires, if there is a need within the community, and are they willing to pay for it . 12 . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Wednesday, February 14th, 2001, at 8 : 00 a .m. , at the Elgin Police Department, First Floor Community ?tom, Law Enforcement Building ;Across from City Hall ) . There being no further business, the meeting adjourned at 9 : 00 a . m. Respectfully s omitted, Sharon Pepke Recording Secretary Approved: 2/14/2001 Minutes Technology Action Team December 13 , 2000 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Ellie MacKinney, U-46 Ruth Munson, Co-Chair Chris Manheim, Chamber Barbara Bartosch, Sherman Jeff Massey, COE Jim Burns, EPD Ray Moller, COE Jim Ege, U-46 Kevin Nelson, DNA J. J. Ghiotti, Chamber Tom Nelson, United Way Tom Keating, Judson Betsy O' Connell, GBPL Bill Kelty, Sherman Dave Strahl, Ameritech 1 . Introductions Keith welcomed all to the meeting, and everyone introduced themselves . 2 . Approve Minutes The minutes from the November 7' meeting were approved. 3 . Successes a. Crains Keith said that Crains is running an article about tech suburbs, and Elgin and Evanston will be featured. He said that they are interested in what Elgin is doing, and that the article should run in a couple of weeks . 4 . Chamber of Commerce a. Tech Council The Elgin Chamber has formed a Tech Council within the • last couple of weeks . The council consist of different sub-committees to coordinate different projects . There are 15-20 people on the council representing local groups to better promote technology within the communities . Four sub-committees have been formed so far . They are : Branding, e-elgin Initiative, Education, Infrastructure and Funding . Branding and Funding will be the main focus of the group to start . Keith said that the Technology Committee would like to start moving tasks to other organizations, and this would be a good place to start . The next meeting of the Tech Council will be on January 11`x, 2001 , at 11 : 30 a .m. at the Chambers. office . Technology Action Team Minutes December 13', 2000 Page 2 5 . Digital Divide Task Force Ellie updated the committee on what the Digital Divide Task Force has been doing . They have met twice as a subcommittee, and have set up a mission statement as follows : 1 . Review and evaluate existing efforts to provide community-wide access to computers, computer training and the Internet . 2 . Make recommendation to better coordinate, fund, target and/or expand efforts . The committee will be developing a list of existing institutions and organizations that currently offer computer access and computer training services . They plan to do a phone survey asking a core set of questions to evaluate the existing technological infrastructure of each organization. She asked that if the committee members would like to add any organizations that they thought should be included, to contact Ellie at work ( 888-5000 x5310) or by fax (888-5073 ) . They plan to have complete recommendations to be presented to the Tech Team by May 1, 2001 . They will also focus on developing three areas of emphasis in order to make recommendations to the Tech Committee and they are : 1 . Look at existing technological infrastructures . 2 . Look at community and technology plan development . 3 . Look at community user needs and interests . If anyone has any questions or comments regarding the work planned for the committee, please contact Ellie . 6 . ECC a. SBDC - Illinois Coalition/Venture Funding Keith said that he and Jim McConoughey have met to see how to create more funding opportunities for local tech companies . He said that they should work with the Chamber to look at existing funding that may be available . b . Menu of help & financing options Keith mentioned that they are working on a menu of funding in which a company can use to apply for additional funding from other sources and not just have the application process stop at the first funding source . He suggested that the menu be completed by April . Technology Action Team Minutes December 13= , 2000 Page 3 7 . DNA (& Chamber) a. Market Program Kevin Nelson and John Steffen have met to produce a single image and marketing plan . Their next meeting is scheduled for January 4= 2001 at the Chamber . Terry Gajewski, from the Chamber is working on linking the websites together, and could tie the websites into the marketing program. 8 . COE Comprehensive Planning Tom Nelson updated the committee on what the City is doing with the comprehensive plan. He said that City staff and planners have been involved with gathering information that will outline a plan for the next 20 years . They have set up public meetings to get input from the local citizens and business owners about issues concerning their neighborhoods . The committee stressed that technology information should be included in the comprehensive plan and that an invite should go out to City staff and the planners to meet with representatives from the Technology Action Team. Keith said that the TAT team need to be aggressive in promoting technology in the community. He has set a timeframe of 60-90 days to organize and plan . If anyone has any suggestions or information, let Keith know. • 9 . Future Events a. Mayor' s Round Table #2 Keith mentioned that the next Mayor' s Round Table will be scheduled for February or March 2001 . Ruth said that we would like to use boundaries from ECC and District U-46 for the invite area . We want to include Cities close to us that were not included in the first meeting . Ruth said that we need to make these neighboring Cities feel included in decisions that Elgin is making, not just act as a lone municipality. We need to work together for the benefit all of us . b. ECC/COD e-commerce Conference - April Keith mentioned that the e-commerce Conference is set for early April 2001, but a date has not been set yet . Local businesses and school will participate, with 4 different colleges to host . Chris said that the Chamber may be interested in Co-sponsoring this event . Keith said that he would update the committee as he receives information. c. Local Grid Keith referred to the handout attached to the agenda . The Center for Neighborhood Technology (CNT) has established The Community Energy Cooperative to reduce energy demand in targeted communities . Technology Action Team Minutes December 13-x, 2000 Page 4 This is the first initiative of its kind designed to help improve reliability by changing behavior and energy-use patterns in communities . The immediate goals of the Co- op are to lower customers costs, reduce energy waste and pollution, earn money for community development initiatives, and improve energy reliability. The Co-op will target pilot communities in the six-county Chicago metropolitan region where energy demand is growing and could eventually exceed the current capacity to supply it . The Co-op will launch its first pilot neighborhood program in Pilsen later this summer . Scott Bernstein, founder and president of CNT said " By collaborating with communities and providing strong incentives to work together on short term goals, the Co- op will generate revenue to invest in community development and new technologies ." By reducing their demand, members participating in the Co-op' s programs could save money on their energy bills . d. Video/Ambulance - Next Step? Jim Burns updated the committee on the Ambulance project . He said that the contract should be signed soon, and that they are set to go sometime in early January. e. Other Events Ruth mentioned that the e-elgin incentives and a third grant for a local business will be on this agenda ( December 13') for approval from the City Council . Betsy mentioned that the Library' s " Speak to a Geek" did not go very well the first time, but the Library may change or rename the meeting to encourage more people to attend. 10 . New Business There was some discussion about fiber optics, and how soon it would be available to everyone . Dave Strahl, from Ameritech, mentioned that the fiber optics would be available throughout the City by October of 2001 . 11 . Next Meeting The next scheduled meeting .for the Technology Action Team will be held on Wednesday, January 10t'', 2001, at 8 : 00 a .m. , at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . Technology Action Team Minutes December 13', 2000 Page 5 There being no further business, the meeting adjourned at 9 : 15 a .m. Respectfully submitted, VUR, Sharon Pepke Recording Secretary Approved: January 20 , 2001 Minutes Technology Action Team November 7th, 2000 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Bill Kelty, Sherman Ruth Munson, Co-Chair Ray Moller, COE Barbara Bartosch, Sherman Kevin Nelson, DNA Jim Ege, U-46 Leo Nelson, Chamber Keith Jenkins, Judson Tom Nelson, United Way Tom Kallay, Nicor Betsy O' Connell, GBPL Tom Keating, Judson Introductions Keith welcomed all present, and everyone introduced themselves . Minutes The minutes from the October 11', meeting were approved. Successes A local business called Toga World, was considering a move to Rockford, but decided to stay in Elgin and has located their business in the Promac building on Grove Avenue . They recently employ 10 people, but see their employee base reaching as many as 75-100 people within a couple of years . Caring Merchants, another business located on Davis Road is looking to move in the downtown area soon. Chris Manheim of the Chamber is also working with another company to locate in the downtown area . Tech Showcase The Technology Showcase that was held at Navy Pier in October was a great success . The goal was to get information out on the location of Elgin as a regional tech center, and to put Elgin on the technology map for future business . Keith thought that our booth at the show was better than some main businesses . He said that we should do more events to keep up the high profile for the City. Technology :Action Team Minutes November 7=', 2000 Page 2 Digital Divide Task Force Keith handed out a draft of the Digital Divide Task Force, and told the committee members to review the document, and if they have any questions or comments, to forward them to Ellie MacKinney who will be leading this group . The Digital Divide is listed as part of the Action Plan, and the group will be meeting to critique the mission and plan, and report back to the Technology Team on their findings . Webmasters Task Force Keith also handed out a draft of the Webmaster Task Force . Terry Gajewski of the Chamber and Cindy Rauschenberger will lead this group . They will also be reviewing their mission and plan, and Keith has also asked that the committee members look over the draft and any comments be directed to either Terry or Cindy. One of the goals for the group will be to organize and link local sites for easier reference for the general public to use . Chamber of Commerce Leo Nelson mentioned that the Chamber is hosting a Tech organization meeting later today. The Chamber would also like to meet with local tech firms from Elgin in the near future . Keith suggested moving some of the tech activities out to local companies and firms and have them organize and host the events . Leo met with representatives from Motorola recently and said that they expressed interest in getting involved with the community. He also mentioned that the Chamber would like to host an open house soon to meet with new businesses and introduce them to what Elgin has to offer . Keith mentioned that Chris Manheim of the Chamber wrote a great article that was in the Chamber' s newsletter. He encouraged members of the Technology Team to get in contact with the Chamber if they have any information they would like to have circulated. The Chamber' s newsletter is a great tool for businesses to get information out to the community. ECC Councilman Stuart Wasilowski met with Shane Mandell of the Illinois Coalition to see if they could set up a process for the next step in creating a virtual incubator for financial resources to help small companies . Stuart will be in charge of this effort . COE Ray is working with Toga World to set up an agreement with incentives, in which the City could help with some type of funding, and if the company is successful in the future, they will give a percentage back to the City. Technology ,Action Team Minutes November 7'', 2000 Page 3 He said that the City needs to be open to the needs of businesses and to provide funding assistance and space for these companies to be competitive in such a diverse market . Action Plan Keith said that he is waiting for a response from ECC and the Boys and Girls Club, but that the Action Plan should be finalized sometime in December . Future Events/Projects • Gail Borden - Speak to a Geek Betsy O' Connell mentioned their new program which will be held on Saturday, November 11', from 1-5 p.m. at the Library . She needs volunteers, and anyone who is interested, please contact her . • Mayor' s Round Table #2 Keith said that this meeting would be a follow-up to the first session. This meeting would be smaller in attendance, with local officials from neighboring towns invited. Ruth said that a topic for discussion may be about joint purchasing between the towns, and Scott Goldstein will facilitate the meeting. A target date of sometime in February, 2001 was discussed. • ECC/COE - e-commerce Conference ECC and the College of DuPage will host a e-commerce Conference that will take place sometime in late March of 2001 . More information will be forthcoming. • Video/Ambulance Bill Kelty and Barb Bartosch updated the committee on where the process is for the live video feed from an ambulance . Bill said that they have received the funding for the project, and that they are waiting for the legal work to be processed. This will be the first time this technology will be put to the test . Bill explained that Boykin and Associates have made a camera to fit in an ambulance which will feed live video from an accident scene directly to the hospital . He said that they are ready to go, and this may set the standard for hospitals to use updated technology in which to improve public safety services . • Other Events Tom Keating mentioned that they have scheduled two speakers for their Judson Speakers Series . One of the speakers is a Vice- Chairman of Walmart, and the other is a former Vice-President of AT &T. He will update the committee on when the dates and times have been set . Technology-Action Team Minutes November 7=- , 2000 Page 4 • Fiber Optics Ameritech and Quasar are moving forward with their quest to provide the City with fiber optics . Keith has been in contact with both companies, and will update the committee in the future . • Evaluate Incentives Keith mentioned that the Infrastructure Committee will review and come back to the TAT committee with recommendations . Ray also mentioned that incentive packages for two companies have been approved (Rule 29 & Market Group Media) . New Business None . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Wednesday, December 13th, 2000 , at 8 : 00 a .m. , at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 8 : 50 a .m. Respectfully submitted, lata-) gpVC - Sharon Pepke Recording Secretary Approved: December 13 , 2000 Minutes Technology Action Team September 13 , 2000 8 : 00 a.m. Members Present: Keith Rauschenberger Co-chair Jeff Massey - COE Ruth Munson Co-chair Kevin Nelson - DNA Jim Burns - EPD Tom Nelson - United Way Tom Keating - Judson Betsy O' Connell - GBPL Bill Kelty - Sherman Clay Pearson - COE Chris Manheim - Chamber Guests : David Strahl - Ameritech Jim Rode - Quasar Matt Hayden - Quasar Steve Fellows - Quasar 1 . Introductions/New Members Keith welcomed all present, and introduced guests and new members . 2 . Approval of Minutes The minutes from the August 15meeting were approved. 3 . Successes The live video feed from an ambulance from Sherman Hospital is moving along . Should be released in a week or two . The funding for the project is coming together, and an announcement will be made at the Mayor' s Roundtable meeting on September 19 Keith handed out t-shirts from a local company - T-Shirts . com. The company is looking to move, and has already been contacted by the City of Rockford to relocate their business there . Keith would like for the company to stay in Elgin, and has suggested a few places in town for the company to check out . Representatives from Quasar telecommunications gave a brief summary of what their company offers . Quasar is a company that specializes in underground fiber optics . They operate in 14 states, and their goal is to help bring fiber optics to local municipalities and spread the fiber optics throughout the city. 4 . Tech Week Keith mentioned that the brochure for tech week were going out in the mail and the press was being notified. r Technology Action Team Minutes September 13' , 2000 Page 2 He encouraged the committee members to tell friends and co-workers about the events throughout the week. Also, some volunteers are still needed in a few spots . Keith also mentioned that we need to keep in mind all of the sponsors that hosted and funded each event, and to thank them as well . 5 . Plaque Program Status Clay updated the committee on the status of the Plaque Program. Jim Burns has been working with Clay, and they hope to have a presentation or information on the program at the next happy hour event (Wednesday, September 20=" ) . 6 . Website Status Keith said that he and his wife have been working on the website. There should be basic information, and they would like to link it to other local sites, (such as the Library) for easy access for the general public . The target date to launch the site is set for mid- October . 7 . Action Plan Status The final draft of the Action Plan is about 95% complete as of this date . Clay and staff are working on final changes, and Keith said that he would distribute a finished copy on e-groups as well . Within a year or two, Keith suggested that the committee take a look at the plan to see what progress has been made, and to evaluate or eliminate information as needed. The plan is to have it finished and ready by the next TAT meeting to review and focus on the projects in the plan. 8 . Infrastructure Committee Report Tom Nelson gave an update on what the Infrastructure Committee has been doing. They met recently to go over the comprehensive plan, and would like to meet with the City soon to discuss future possibilities . 9 . October 17/18 Tech Show Case Keith mentioned the upcoming Tech Show Case on October 17= & 18' in Chicago (Navy Pier) . Chris Manheim from the Chamber said that he would organize this through the Chamber, because they have done exhibits like this in the past . He would need for someone to organize a volunteer group to man a booth at the event and provide information to display as well . Keith said that this would be a good opportunity for the TAT committee members to meet and mingle with other regional tech firms . The event is free to attend. Technology Action Team Minutes September 13'', 2000 Page 3 10 . Volunteer to Join Chamber Recruiting Committee Keith mentioned that there is a need for a volunteer to join the Chamber Recruiting Commmittee . He suggested that the person could be someone local, that would have guidance and leadership for the position . If anyone has any thoughts or ideas, please let Keith know. 11 . New Business Keith mentioned that the brochures for technology and education week will be available at City Hall or through Clay Pearson. Also mentioned was the firm Consul-tech, that is providing the wireless connection at Hemmens for the Technology Workshop on Tuesday, September 19" . Keith also mentioned that this was Clay Pearson' s last TAT meeting. We want to wish Clay good luck in the future, and thank him for all the hard work and support he has given to the Technology Team. We will miss him greatly ! 12 . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Wednesday, October 11', 2000, at 8 : 00 a .m. at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 9 : 0a .m. Respectfully submitted, 1 _ ) Sharon Pepke Recording Secretary Approved: October 11 , 2000 Minutes Technology Action Team October 11 , 2000 8 : 00 a.m. Members Present: Keith Rauschenberger - Co-Chair Bill Kelty - Sherman Ruth Munson - Co-Chair Jeff Massey - COE Barbara Bartosch - Sherman Leo Nelson - Chamber Jim Burns - EPD Tom Nelson - United Way Jim Ege - U-46 Betsy O' Connell - GBPL Scott Janco - Sherman 1 . Introductions Keith welcomed all in attendance, and members introduced themselves . 2 . Approval of Minutes The minutes from the September 13' meeting were approved. 3 . Technology Showcase Keith mentioned that the Elgin Tech Week was a success with only a few glitches . He said that there was good coverage in the newspapers and the feedback was very positive . Jim Ege said that the speaker for District U-46 (Jamie McKenzie) was great, and that the District plans to have him speak again in January. Keith handed out brochures and tickets for the Technology Showcase which will be held on October 17=h & 18= at Navy Pier in Chicago . Everyone is invited and Keith encouraged members to get the word out and invite others as well . He said that this is going to be an annual event, and that the sponsors would like to see the first event be a huge success . 4 . TAT Activities Keith mentioned that he would like to see a broader participation within the community for the upcoming events in planning as well as attendance . A. Action Plan Keith mentioned that the final draft of the Action Plan is complete . If there are any final comments or changes, please let Keith know as soon as possible . Technology Action Team Minutes October 11= 2000 Page 2 B. Plaque Program Keith and Jim Burns are working on finalizing the last part of the program. Keith would like to get a couple of buildings plagued soon, and anyone interested in becoming involved and guiding the program, please let Keith or Jim know. Jim also said that the Crown Plaza mentioned interest in the program, and everyone agreed that it could be a great example to the community if they were included in the program. C . Website Keith updated the committee on the website . He said that there is a signed contract now in place, and they are working on imputing programs to the site . Keith said that the website will be simple in design with links to other local sites such as the City' s and Library' s . The website should be up by mid December. D. 2-3 Events Keith suggested that the TAT group look to next year to plan a few events and to incorporate other outside organizations in the group. Among the events that were mentioned were another Mayor' s Roundtable (the first one was very successful) , Teachers Workshop - help sponsor and invite parents, evaluate local websites on the ease and understanding of their use (make it simple to use) , and maybe another summit or Happy Hour . Betsy said that the Library is holding a ` Speak to a Geek" session on November 11` . The meeting will involve spending time one-on-one with a computer expert to answer questions and to familiarize people with the computer itself. She said that this is a trial run, and if all goes well, they may extend the program in the future . E . Infrastructure Keith mentioned that the Kentucky firm Quasar has a proposal to the City for fiber optics, and is ready to go if approved. They will do a postcard mailing in the community and measure the demand for fiber optics . Keith said that the committee and the City should look at all companies and their options, and evaluate the incentives of each before making a decision. F. Community Website Keith said that committee members (Terri & Cindy) are working on it, and would like to see it completed soon. Technology Action Team Minutes October ll 2000 Page 3 G. Digital Divide Study Ellie MacKinney is working with committee members to take a look at what is offered in our community as far as funding, and what other communities are offering. Keith said that the communities should research and report their recommendations, and pull things together to work toward a common goal . H. Virtual Incubator Keith and the Chamber are working on this project . Keith said that companies are approaching him, and there is a need to gather information and talk together . Any information or questions you may have, please see Keith or Chris Manheim. I . Broader Participation Keith said that there is a need for the community to get involved in technology projects and if committee members could get the word out, the participation attendance will greatly increase, and we may have more resources to tap into for funding when the need arises . 5 . New Business Jim Burns reported that the grant was received for the public safety committee . It should be up and running by the end of the year. Also, the Elgin Police and Fire Departments will be going wireless soon, and Jim also reported that the Elgin Police Department now has two concept cars in their fleet . 6 . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Tuesday, November 7th, 2000 , at 8 : 00 a .m. , at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 8 : 45 a .m. Respectfully submitted, ;! //CI-Con d Geri Sharon Pepke Recording Secretary Approved: November 7 , 2000 Minutes Technology Action Team August 15 , 2000 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Chris Manheim - Chamber Ruth Munson, Co-Chair Jeff Massey - COE Jim Burns - EPD Betsy O' Connell - GBPL Tom Kallay - Nicor Clay Pearson - COE Tom Keating - Judson Ray Moller - COE Bill Keity - Sherman Hosp. Guests : Phyllis H. Gregory - Logical Network Services Michael Meilahn - Applied Communications A. Introductions/New Members Keith welcomed all, guests and new members introduced themselves . B. Approval of Minutes The minutes from the July 12= meeting were approved. C. Topics 1 . The following topics were discussed for the e-elgin Technology and Education Week which will be held the week of September 18' : Judson College Hosts the Elgin Rotary Club : ( 9-18 at noon) Featured speaker will discuss how technology is used in education at Judson College, followed by a tour of the new facilities after lunch. Mayor' s Technology Round Table : ( 9-19 at 7 : 30 a.m. ECC) Featured speakers include Sen. Steven Rauschenberger, discussing Internet Taxation and Scott Goldstein, speaking on how to develop a regional technology infrastructure . Noon Kiwanis Club: ( 9-19 at noon, Elliots) Featured speaker, Jamie McKenzie, consultant for School District U- 46, speaking on technology in the Classroom. Gail Borden Library Technology Tour : ( 9-19 & 9-21 at 3p .m. ) Join the library staff for a tour of its computer lab and high tech resources . Technology Action Team Minutes August 15 , 2000 Page 2 U-46 Teacher' s Technology Workshop: ( 9-19 at 6 : 00 & 9-20 at 3 : 30 ) Featuring Jamie McKenzie speaking on technology in the classroom. e-Elgin Hiah Tech Happy Hour : ( 9-20, 5-7 p.m. at 38 S . Grove Ave . ) Sponsored by Promac and Amcore Bank. Elgin Chamber of Commerce Brown Bag Lunch : ( 9-21 at noon) Featuring Sentinel Technologies providing a two part workshop on e- commerce and network security. Elgin Dental Study Club: ( 9-22 at noon, Elliots Restaurant) Featured speaker will discuss technology in the dental suite . Volunteers are needed in some areas . If you would like to volunteer your services and time, please contact Keith. 2 . Action Plan Keith ask the committee to look over the Tech Action Plan that was handed out at the last meeting. If there are any corrections or additions, please let Keith know by the end of August . 3 . Oct 17/18 Tech Showcase in Chicago at Navy Pier Keith handed out information on the Illinois Technology Showcase that will be held on Oct 17= & 18' in Chicago . Illinois business, government and education leaders will interact with IT manufacturers and solutions providers from around the world to address the opportunities technology will continue to provide to our region. Keith asked if anyone was interested in going and representing Elgin at the event, to please let him know. 4 . Website Keith' s wife is working on the website and hopes to have it up and running by September. 5 . Plaque Status Clay is working to finalize the framework for the first plaques to be handed out . Because of Clay' s departure, we will need someone to work with him and take over the responsibilities when Clay leaves . Please let Keith know if you are interested in this position. 6 . Digital Divide Study_ Keith mentioned that the Education and Workforce committee needs to take a look at the four organizations (Gail Borden Library, the Rec Center, the Pilot School (McKinley) , and the Boys & Girls Club) to get input, look at future ideas and put the information all together regarding the community computer center, and report back to the committee . Technology Action Team Minutes August 15' , 2000 Page 3 7 . Qwest Opportunity Qwest is an large company that deals in fiber-optics . A representative of the company approached Keith and Ruth to see how they could provide Elgin businesses with fiber-optics . Keith said that this could be an exciting opportunity for the City. 8 . Quasar Opportunity_ Quasar is a company from Kentucky that also deals in fiber-optics . They are providing the City of St . Charles with fiber-optics at this time, and would like to expand the service to the City of Elgin. 9 . Pilot School The main function of the Pilot School is to provide classroom support for children, parents and teachers and to provide instruction on digital diversity within the classroom as well as in the community. The process target date is set for this January, 2001 . The project coordinators are still looking for funding. Apple computers are providing some hardware for the project . Ruth said that this will be an example of the newest technology for the oldest school in Elgin. The perfect scenario would be to provide each child with notebook computers that would be portable and easy for children to take back and forth to school . Ruth said that McKinley school has many children of families that are in the low income bracket . This project would bring technology to families who would not have it or could not afford it . If the program does well, Ruth suggested to expand it to other schools in the future . D . New Business Keith mentioned to the committee of a new opportunity from a business located in Elgin. The name of the company is T-shirts . com, and the are located at 35 N. State Street . They are a local shop which produces t-shirts and such. Keith said that they are going to put in an order for shirts with the e-elgin logo on them. If anyone is interested in ordering a shirt, contact Keith as soon as possible . D . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Wednesday, September 13 , at 8 : 00 a .m. at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 9 : 00 a .m. Respectfully submitted, Sharon Pepke Recording Secretary Minutes Technology Action Team July 12 , 2000 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Jeff Massey Ruth Munson, Co-Chair Ray Moller Jim Burns Kevin Nelson Jim Ege Tom Nelson Tom Kallay Betsy O' Connell Chris Manheim Guests : Barbara B . - Sherman Hospital Matt Hockey - MPower Communications Chuck Keenan - Daily Herald Bill Kelty - Sherman Hospital Pete Kippes - Sentinel Technologies Keith welcomed all present and introduced the guests and new members . 1 . Approval of Minutes The minutes from the May 24meeting were approved. Matt Hockey from MPower Communications introduced himself to the committee and explained what his company provides as far as services to the community. Mpower Communications provides DSL service to small to medium businesses within a 3 mile radius of the downtown. They also offer voice over DSL to boost the speed for business . The fees range in price with an average installation cost of $134 . 00 and $99 . 00 a month for service . As of now, the company only offers their services to businesses, and not residential . 2 . Sept 19/20 U-46 Event Jim Ege announced that U-46 is sponsoring a keynote speaker (Jime McKenzie) to kick off a technology workshop for kids and teachers in the district . The speaker will be in town for two days, at Bartlett High School and Hemmens, both for a half day each. Keith mentioned that maybe this would be a good opportunity for the TAT committee to tie in with the speaker and create an Elgin Tech Day. Some of the activities that were mentioned to go along with the speaker were : another Happy Hour, Opening of the Leath Building, Tech exhibitions, Mayors Round Table, Regional CSPP Conference, Release Action Plan, and Award the First Tech Plaques . Technology Action Team Minutes July 12, 2000 Page 2 Keith said that maybe the City, Chamber or the Library could promote this somehow. Any questions or comments, please give Jim Ege a call . 3 . Draft Tech Action Plan Keith handed out to all the committee members a copy of the Tech Action Plan. He said that in formatting the plan, he modeled it after what the City of Chicago is doing. He said that he would like to release it to the community in about 2-3 months . The document could be used as a measurement tool for the committee, to see what has been accomplished and what still needs to be done . In order to reach that deadline, he asked that the committee members review the document and any changes, additions or comments be directed back to him. 4 . Marketing Committee Keith said that his wife is working on the website and should have something by August . The Branding program is moving along . 5 . e-elgin@egroups . com Jim Burns commented on the site for TAT members . He encouraged everyone to log on and give it a try. There is a lot of information being posted, and is a good location to get information from the Tech Committee . Some members commented that they have tried to log on to the site, and have had some problems getting connected. Jim said that if you are having a problem, e-mail him at dcburns@cityofelain. orq and he will get you on. 6 . Chamber - TAT role Chris Manheim commented on the Chamber, the Economic Development Commission and the Challenge 21 program. He would like to see the TAT committee and the Chamber coordinate programs in order to have funding available when needed. 7 . Mayors Roundtable and CSPP Ruth Munson said that the Mayors Roundtable could be held sometime in the fall, with the suggestion of tying the meeting in with the speaker at the U-46 function, a good possibility. The key to the meeting is getting Mr . Hastert to attend. The issue that is scheduled to be discussed is the Internet Sales Tax. Ruth will update the committee on the progress of this issue . Technology Action Team Minutes July 12, 2000 Page 3 8 . Pilot School Jim Ege updated the committee on the Pilot School project . Along with McKinley school, Larsen Middle School and the Boys and Girls Club are also being considered. The first step of training the teachers will take place this fall when the teachers are back to school and in the classrooms . 9 . Infrastructure Committee Tom Nelson reported on what the Infrastructure Committee has been working on . They will be meeting and working with a consultant and the Utilities Companies for guidance and direction with technology related information. They are also working on the website . 10 . Public Safety Committee Jim Burns reported on the Safety Committee . They are working with Sherman Hospital on the ambulance video and it is going well . Sprint PC has acknowledged an interest in providing the police department with palm pilots for license plate checking . This would be done on a trial basis to see how well it works . The committee is also taking a tour of Motorola for information on wireless marketing. 11 . Policy Committee Ruth reported that she could not get appointed to the Comprehensive Planning Advisory Council and thought it would be a good idea if a technology member would be interested in applying for a position on the committee . There are two positions available, and if anyone is interested, please let Ruth know, and she will get information to you . 12 . Resource Committee No Report . 13 . New Business Chris Manheim mentioned that he may have an opportunity for members of the TAT committee . He is a past board member of the Mid America Economic Development Council, and a co-chairman on the conference committee, and there is a National Competitive Conference being held in Chicago, in December of this year . They do not have an agenda as of yet, but some of the topics that might be covered will be in the technology area . He thought this might be a good time to address the issue, and see if anyone would be interested in attending . Keith said he will explore any possibilities, and get back to the committee at a future meeting. Technology Action Team Minutes July 12, 2000 Page 4 14 . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Tuesday, August 15= , at 8 : 00 a .m. at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 8 : 55 a .m. Respectfully submitted, c,1 L-LQ Sharon Pepke Recording Secretary Approved: August 15 , 2000 Minutes Technology Action Team May 24 , 2000 8:00 a.m. Members Present: Keith Rauschenberger, Co-Chair Tom Nelson Ruth Munson, Co-Chair Betsy O' Connell Jim Burns Clay Pearson Ellie MacKinney Warren Redmon Ray Moller Guests : Earl DeFrates - NCC Network Scott Goldstein John Karnatz Keith welcomed everyone present and introduced the guests and new members. 1 . Approval of Minutes The minutes from the April 19`h meeting were approved. 2 . E-ELGIN@EGROUPS.COM Keith mentioned that the group has a new site in which to try. The e-groups can be used to broadcast notices and post bulletins for the TAT group. Keith encouraged everyone to sign on and try the new site . Feedback would be helpful, so let Keith know. 3 . Guests: John Karnatz Scott Goldstein John Karnatz from IT Services commented on the good job that the TAT committee has done and encouraged the group to stay on the path that they are taking . He said that IT Services is a business that advises management groups on new technology, how to focus on growing a business and to move quickly in a fast paced industry. IT Services did a survey and found that companies are doing very well in the technology area, and that the tech companies are generally clustered in groups all over. He said the area of Elgin could be a very attractive place to draw new businesses. All of the aspects do not need to be in place in order to advertise and bring the new businesses in. Technology Action Team Minutes May 24 , 2000 Page 2 Some ideas to consider when trying to attract businesses to the area are softer benefits, guidance and partnerships from larger corporations, continuing education and training, shared support services and community support . Elgin is not alone in trying to promote the City as a high tech center. Evanston, DePaul University, Downtown Chicago and Naperville are all doing the same in their areas to a certain degree. The TAT committee needs to promote to new and potential businesses, the possibilities that Elgin has to offer and harvest those opportunities . Scott Goldstein from Metro Planning Council also commented on the Technology Teams efforts to attract new business to Elgin. He said that his company has done surveys in the downtown Chicago area and that a lot of companies are moving out of the City and into the surrounding suburbs . He said that the basic rules of economics have not changed, but the way the information is communicated has. One idea is to focus on the critical issue areas and set up joint workshops with local communities to address those issues . 4 . Committee Reports Marketing: The invites have gone out and the date is set for the High Tech Happy Hour (May 31St) . It will be held at Kurt Kresmery' s building and Prairie Rock will provide the food and drink. The branding issue was also mentioned by Clay. The committee would like to get the logo on buildings and firms in the downtown area, and the Shales family and owners of the Leath Building have each shown interest . The committee would like to collect the criteria, draft an idea and get it out by mid- June. Clay also mentioned the Website . He said that the committee is working on the information and hopes to have something on the web within 60 days . Infrastructure: The Infrastructure committee met with the utilities companies and Tom Nelson said the big issue is uninterrupted power and the utilities suggested back up grids for the Center City. Ameritech suggested pooling resources to create a DSL marketing plan and create a reason to offer low priced DSL to customers . The committee also would like to provide reference material through the internet for groups and City interest as well as provide support for other groups and get more firms connected up. Technology Action Team Minutes May 24, 2000 Page 3 Education/Workforce: Ellie MacKinney reported that McKinley school has been proposed by 0-46 as the pilot project for a high tech school, and the project is moving forward. The committee is still working on some issues such as the Community Technology Center and will continue to update the committee on the progress . Public Safety: Jim Burns said that the internet phone has been hooked up with the 2 local hospitals, and will see how well it works . The committee is also going to meet with Metrocom and Motorola, both of which have expressed an interest. Jim Burns will follow up and report back to the committee . Policy: Ruth commented on the Mayor' s Round Table. The date will be set for sometime in the summer with Mayor Schock as host . There has been an issue with trying to get Mr. Hastert booked for the program. On the agenda for the meeting is the sales tax issue, as well as a tax debate with the panel members, and other issues may be discussed as well . Resources : Mr . Bob Carlile of the Elgin Chamber of Commerce has expressed an interest to get involved with the Technology Committee and the director of ECC small business has services available as well . 5. Technology Action Plan Keith would like to get a rough draft together of information to use as a communication tool to get feedback from the committee and the community as well . We need to identify what is going on in our community now, find the holes and fill them in. Please direct any suggestions or comments that you may have to Keith as soon as possible . 6. Potential Future Events Keith mentioned the future events coming up which are : High Tech Happy Hour - 5/31 Leath Building - New Modern tech building Market Path Presentation - attract regional firms to Elgin Illinois Coalition - Fall Conference ECC - SBDC - Fall Technology Conference Judson Speaker Series - June 15 Keep these events in mind, and if you have any questions or comments, please relay them to Keith. Technology Action Team Minutes May 24, 2000 Page 4 7 . New Business Keith suggested that the TAT committee may want to start looking at incentives to offer businesses that want to locate beyond the downtown area . 8 . Next Meeting The next scheduled meeting for the Technology Action Team will be held on Wednesday, July 12th, at 8 : 00 a.m. at the Elgin Police Department, First Floor Community Room, Law Enforcement Building (Across from City Hall) . There being no further business, the meeting adjourned at 9 : 00 a.m. Respectfully submitted, 0()tax() . Sharon Pepke Recording Secretary Approved: July 12 , 2000 Minutes Technology Action Team March 15th, 2000 8 :00 a.m. Members Present: Keith Rauschenberger, Co-Chair Jim McConoughey Ruth Munson, Co-Chair Ray Moller Jim Burns Robin Narum Jim Ege Tom Nelson Gilbert Feliciano Betsy O' Connell Tom Kallay Clay Pearson Representatives from Judson College 1. Introductions/New Members Keith welcomed all who were present and introduced the representatives from Judson College. 2 . Approve Minutes Minutes from the February 16th meeting were approved. 3 . Judson College Three representatives from Judson College updated the committee on what the College is doing in the technology field. One representative, Mr. Todd Erickson said that the College is focusing on management in a leadership role and to produce a capable workforce that will benefit all businesses . They are targeting certain areas, trying to fill the gaps by upgrading and maintaining a more refined business technology workforce. Judson College would like to form a partnership with local schools and Colleges to tie in all levels of learning to benefit the community. Tom Kinney, also from Judson College, gave a presentation on what the College has to offer people who are in management positions. They offer 5 different courses to help people understand, organize and to gain an advantage in business technology. They have top executives from big companies bring real world experience to the classroom for people to learn from. 4 . Recent Events Policymakers Summit Keith said that there has been a lot of feedback and good responses to the Summit . Clay mentioned that Keith' s presentation is included with the February Minutes and is a good reference point . DSL Tour Members from the Technology Team took a tour through the Ameritech facility to see what the utility company has to offer both businesses and the public in general as far as new technology(including DSL) , and how to get wired for faster service. Technology Action Team Minutes March 15, 2000 Page 2 Keith mentioned that it was a good learning experience, and Ameritech is moving forward at a very fast pace . Clay is going to see if he can get representatives from the utilities to come to the neighborhood group meetings and update them on new technology as well . 5 . Utility Summit Keith, Ruth, the Mayor and a few people from the City Manager' s office are going to meet with the utility companies at Mr. Rauschenberger' s office on March 16th, to discuss what options are available to downtown businesses . They will brief us on their findings at the next meeting. 6 . Developers Summit The Developers Summit is set for Tuesday, March 213` at 7 :15 a .m. at Elgin Community College . Ruth said that there is about 75 people that have registered so far. Ruth also handed out an agenda for the mornings meeting. 7 . Committee Reports Infrastructure Keith suggested that the Technology Committee get updated information from all the committees and keep the communication between both groups open so that a good foundation can be formed. Marketing and Branding Clay updated the committee on the marketing and Branding of the e- elgin logo. City staff is developing a framework to use, and the draft for the incentives will be presented to the City Council next week. 8 . Committee Structure With the new Committees being formed, Keith suggested that the Technology members identify and recruit any additional members, along with reviewing original goals and pursuing new ones . Once that is accomplished, the committees should report back to the Technology members about the agenda that they have created, showing both the long and short term goals . 9 . High Tech Happy Hour Keith would like to set a date in April if possible, to host a High Tech Happy Hour in Elgin. We could have it at a local establishment and invite technology companies to come and mingle . If you have any ideas or suggestion, please let Keith know. 10 . New Business Clay mentioned the briefing of the Illinois Coalition which will be on March 23rd, from 2 :00 p.m. to 6 :30 p.m. in Chicago. The cost is $25 . 00 and you can go online to register at www. ilate .com or call Clay for more information. Technology Action Team Minutes March 15, 2000 Page 3 11. Next Meeting The next Technology Action Team meeting will be on Wednesday, April 19th, 2000, at City Hall, 2nd floor conference room, North Tower at 8 : 00 a.m. There being no further business, the meeting adjourned at 9 :00 a.m. Respectfully submitted, L ) , Jlthon Sharon Pepke Recording Secretary Approved: April 12 , 2000 • o�u eft Minutes Technology Action Team March 15th, 2000 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Jim McConoughey Ruth Munson, Co-Chair Ray Moller Jim Burns Robin Narum Jim Ege Tom Nelson Gilbert Feliciano Betsy O ' Connell Tom Kallay Clay Pearson Representatives from Judson College 1 . Introductions/New Members Keith welcomed all who were present and introduced the representatives from Judson College . 2 . Approve Minutes Minutes from the February 16th meeting were approved. 3 . Judson College Three representatives from Judson College updated the committee on what the College is doing in the technology field. One representative, Mr. Todd Erickson said that the College is focusing on management in a leadership role and to produce a capable workforce that will benefit all businesses . They are targeting certain areas, trying to fill the gaps by upgrading and maintaining a more refined business technology workforce . Judson College would like to form a partnership with local schools and Colleges to tie in all levels of learning to benefit the community. Tom Kinney, also from Judson College, gave a presentation on what the College has to offer people who are in management positions . They offer 5 different courses to help people understand, organize and to gain an advantage in business technology. They have top executives from big companies bring real world experience to the classroom for people to learn from. 4 . Recent Events Policymakers Summit Keith said that there has been a lot of feedback and good responses to the Summit . Clay mentioned that Keith' s presentation is included with the February Minutes and is a good reference point . DSL Tour Members from the Technology Team took a tour through the Ameritech facility to see what the utility company has to offer both businesses and the public in general as far as new technology (including DSL) , and how to get wired for faster service. Technology Action Team Minutes March 15 , 2000 Page 2 Keith mentioned that it was a good learning experience, and Ameritech is moving forward at a very fast pace . Clay is going to see if he can get representatives from the utilities to come to the neighborhood group meetings and update them on new technology as well . 5 . Utility Summit Keith, Ruth, the Mayor and a few people from the City Manager' s office are going to meet with the utility companies at Mr. Rauschenberger ' s office on March 16:-, to discuss what options are available to downtown businesses . They will brief us on their findings at the next meeting. 6 . Developers Summit The Developers Summit is set for Tuesday, March 21s` at 7 : 15 a.m. at Elgin Community College . Ruth said that there is about 75 people that have registered so far. Ruth also handed out an agenda for the mornings meeting. 7 . Committee Reports Infrastructure Keith suggested that the Technology Committee get updated information from all the committees and keep the communication between both groups open so that a good foundation can be formed. Marketing and Branding Clay updated the committee on the marketing and Branding of the e- elgin logo . City staff is developing a framework to use, and the draft for the incentives will be presented to the City Council next week. 8 . Committee Structure With the new Committees being formed, Keith suggested that the Technology members identify and recruit any additional members, along with reviewing original goals and pursuing new ones . Once that is accomplished, the committees should report back to the Technology members about the agenda that they have created, showing both the long and short term goals . 9 . High Tech Happy Hour Keith would like to set a date in April if possible, to host a High Tech Happy Hour in Elgin. We could have it at a local establishment and invite technology companies to come and mingle . If you have any ideas or suggestion, please let Keith know. 10 . New Business Clay mentioned the briefing of the Illinois Coalition which will be on March 23rd, from 2 : 00 p.m. to 6 : 30 p.m. in Chicago . The cost is $25 . 00 and you can go online to register at www. ilate . com or call Clay for more information. Technology Action Team Minutes March 15, 2000 Page 3 11 . Next Meeting The next Technology Action Team meeting will be on Wednesday, April 19`r , 2000 , at City Hall , 2' floor conference room, North Tower at 8 : 00 a .m. There being no further business, the meeting adjourned at 9 : 00 a.m. Respectfully submitted, Sharon Pepket Approved: 4/19/00 Recording Secretary eik r r Minutes Technology Action Team February 16th, 2000 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Jeff Masey Ruth Munson, Co-Chair Jim McConoughey Jim Burns Ray Moller Jim Ege Tom Nelson Jim Estes Betsy O ' Connell Jami Hutson Clay Pearson Tim Kallay Warren Redmon Craig Larsen John Steffen Ellie MacKinney Mick Zawislak Chris Manheim Introductions/New Members Keith welcomed all who were present . New members introduced themselves . 1 . Approve Minutes Minutes from the January 19th, 2000 meeting were approved. 2 . Policy makers Summit Keith and Ruth are in the process of putting together a presentation for the February 23rd meeting with the City Council . Keith encouraged everyone to attend, and said this would be a good opportunity for the Technology Team to promote its cause . 3 . DSL Tour Keith is getting together about 12 people to tour the Ameritech building on Monday, February 21St, to update the members on what Ameritech has to offer to the City and the citizens of Elgin as far as new technology. The Technology team will be able to get a first hand look at the day to day operations at Ameritech and a better understanding of what Ameritech can offer new businesses that are starting up in Elgin. 4 . U-46 Guest and discuss of Action Plan eft' Jim Ege told the committee members about District U-46 and how technology-ready the schools are. About 5 years ago, they started to wire the schools . /�► Technology Action Team Minutes February 16th, 2000 Page 2 Since then they have seen big changes and they are starting to get the teachers involved and bring the staff up to par. The Universities are behind with having to reteach the teachers and the incoming new teachers are not tech ready at all . The goal is to have them online within 4 to 5 years . Within the district there are schools with the southern part not even wired yet . Growth of the district is a factor also compared to what the schools have budgeted. To update the school district and accomplish their goals, the district is creating school mentors who will be involved with the teachers and students to bring them online . Also training will include videos and interaction between teachers and students . The district would also like to start a "Virtual High School" that would be totally wired and updated to use as a example for others to follow. The goal is to impact a lot of people and districts for the good of the schools . Also, trying to keep up with technology and not fall behind is a challenge . As far as the process of beginning to get wired and technology ready, the district is far ahead, and other districts are now just e.4 coming online . Tom Nelson spoke of the goals for the United Way effort . He said that they would like to gain full access to the Internet for every agency, get state funds for growth and increase productivity. Also the committee was updated by Jim Estes on the Boys and Girls Club and what their plans are . They are working with a small budget, but they have had help from First Card with the business donating their old computers . This year they have set a goal to have more adult education programs available . Betsy O' Connell described how the Gail Borden Library also has been updating their computer center with more computers available to the public . They are in the process of building up their Web page to make people aware of what the Library has to offer. 5 . Committee Structure Ruth Munson handed out a list of Technology Action Team Committees which is broken down into different groups in order to organize volunteers from different organizations to take part in the group. Each committee will be assigned tasks, and the committees will meet and report their progress at the TAT meetings . Anyone interested in signing on to a committee can contact Ruth. 6 . Updates Ruth handed out information about an incentive program where downtown property owners can qualify for funding for technology infrastructure improvements . Technology Action Team Minutes February 16th, 2000 Page 3 Companies that are relocating to downtown Elgin and existing companies that are growing and looking to remain in the downtown Elgin area are eligible for rebates on the costs associated with moving internal Internet infrastructure and installation fees associated with moving DSL and T-1 service . Businesses also are eligible for a refund annually when they promote e-elgin in their ads . Ruth also mentioned the market plan for the new e-elgin logo. The technology committee would like to see it plastered all over the city to announce that Elgin is technology ready. Also, if the businesses in the downtown area would agree to use it on their letterhead and advertising, this would be another way to market the logo and the branding concept . The Developers Summit is set for Tuesday, March 21st, at 7 : 30 a.m - 9 : 30 a.m. , at the Seigle Auditorium at Elgin Community College . Breakfast will be served. The Mayor will give the welcome, and the speaker will be Stephen Auditore from Devine InterVentures . You can call 741-5660 to R. S.V. P. or register online at www.e- elgin. com. The Utility Summit is set for Thursday, March 16th, probably at Senator Rauschenberger ' s office on South State Street . The technology team members would like to get input from the local utilities on what is available to businesses in the downtown area. The technology team would also like to update the utilities of where Elgin is at the present time, and to put Elgin as their top priority. According to Ruth, the website for technology information is in the process of being launched and should be up and running before March 23rd 7 . Other Topics New Business - Vjungle . com. The committee has been discussing ways to find a server that we could all use in order to get information to everyone and an easier way for the group to communicate. This web site was mentioned and everyone is urged to use it and see if this will serve a purpose for the committee . Any feedback is welcomed at the next meeting. There being no further business, the meeting adjourned at 9 : 15 a.m. The next Technology Action Team meeting will be on Wednesday, March 15th, 2000, at City Hall, 2h'i. floor conference room, North Tower at emk 8 : 00 a.m. Respectfully submitted, Technology Action Team Minutes February 16th 2000 Page 4 Sharon Pepke Recording Secretary Approved: March 15, 2000 r Minutes Technology Action Team January 19, 2000 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Jeff Massey Ruth Munson, Co-Chair Jim McConoughey Terry Gajewski Kevin Nelson Ellie MacKinney Clay Pearson 1 . Meeting Minutes Changes made to last meeting minutes and then approved. 2 . Developer' s Sununit/Incentive Program Plans were discussed about the developer ' s summit and how the meeting will attract businesses and to develop the downtown area. Some of the suggestions were to define a base level and go from there . We need to define the life span of the existing technologies and Elgin' s current competitive advantage . How long will it take and how much to make available new technologies? The need to move quickly is very critical . Clay suggested the team members talk to developers of other cities and people in Elgin to see what they have done . Some of the cities that have developed technology plans are Peoria, Evanston and Chicago. If we talk to the developers that have already gone through the process we can get a good idea on the pros and cons of the various incentive options . We could also have local developers advertise Elgin as a tech center and use our logo in their ads to attract new business and provide an incentive to become e- commerce ready. Incentives at this point center around back-up generators and power supplies, wiring, etc . 3 . Policy Maker Roundtable Ruth suggested the team have a informal sit down meeting to put together the technology policies . Then at the next February 23rd meeting, outline the program for the year and the goals that need to be reached. The target is to keep the technology team and the goals in high profile . 4 . Logo, Branding and Marketing Campaign The key to a successful marketing campaign is to attract new business and developers to the downtown area. By using a logo and branding it into a marketing technique, you would be able to reach a wide variety of businesses . Technology Action Team Minutes January 19th, 2000 Page 2 Ruth handed out an example of the logo that has been drawn up for the technology committee to use . Jim explained that by using the logo and "branding it" or introducing the logo to the community, would present an image and when people see the logo, they will understand the representation of it . Also, when a business is awarded the logo in the form of a plaque or sign to place in their business, they will need to keep up the quality or loose the "sign" and the good reputation. We can also give certification to developers to follow and maintain standards . In addition to developers and firms, residential neighborhoods could become E-Elgin certified by achieving some level of "connectedness" . Again maintaining the standard and the possibility of losing the brand are important . 5 . Illinois Coalition Keith talked about the Illinois Coalition and said it was a good resource for the technology team to tap into. He suggested that we take advantage of the money that the state has available for grants and funding. The team should also take note of the City of Chicago, which may be a good resource of information and also tie into other cities as well . Keith also suggested that the team may want to check out "High tech happy hour" which is a great opportunity to connect with others and to advertise as well . Happy hour is a informal get together usually after hours to socialize with other companies and to advertise as well . 6 . Devine InterVentures Keith talked about getting a speaker, plug into the network and form an incubator, all out of the Illinois Coalition. The Coalition would be able to provide consultants to form a tech center at multi levels . 7 . Website Keith and Jim commented on the website for the technology team. They suggested that we have it up and running as soon as possible . The Chicago website is a good place to start to get ideas for the Elgin site . In the website the team could provide comments and questions for the general public . The webpage could also tie into U-46 and have information about the tech center and the riverfront . Any feedback from the committee, please give to Keith or Jim. 8 . Site Visit Jeff Massey commented on the fact that he has not been able to connect with anyone at Ameritech to do an onsite visit . Technology Action Team Minutes January 19th, 2000 Page 3 It has been very hard to pinpoint the contact person that is in charge of this . If anyone has any suggestions, please let Jeff know. 9 . Infrastructure Chris Manheim is working on this . A basic survey was suggested to get a feeling of what is out there and what businesses want . 10 . Community Technology Center Ruth suggested that the team may want to think about creating a tech center soon. The idea is to bring access to people who don' t have it, and easy for them to access. The library and the school district would be a good place to coordinate with the center. The demand for a center would depend on the needs of the community. The center could be a place to train and prepare kids and adults before they go out into the workforce . The center could also be a good resource for teachers and the schools as well . U-46 is starting with one school as a "model school" for advanced wiring and "connectedness" . There are grants available to fund tech centers, and the need for technicians is growing. 11 . Other Adobe: Everyone agrees that the Adobe has been hard to access . Maybe the team would like to try something else . Some other suggestions were My Family or Groupwise. Any suggestions or comments, let the committee know. We need to get something to work so the communication doesn' t get lost . Water Meters: Clay handed out a memo in regards to the City' s water meters and the affect that they have had on the connection speeds over the phone lines . He said the old existing meters do affect the speed of the connections and there could be problems in some of the households that have them. Clay suggested that the City could do a mailer to the residents and if they have a problem, they could contact the City. The tech team could also post a notice on the web page or do a press release. Clay reminded everyone that we want to inform the public without alarming them. 11. New Business & Next Meeting em. Jeff Massey said that the MIS department is building a new training center in the lower level of City Hall . Technology Action Team Minutes January 19th, 2000 Page 4 The Technology team may want to access this center at some time in the future . There being no further business, the meeting adjourned at 8 : 55 a.m. The next Technology Action Team meeting will be on February 16th, 2000 at City Hall, on the 2nd floor conference room at 8 : 00 a.m. Respectfully submitted, �IIa2o.,—) Li,nrQ Sharon Pepke Recording Secretary Minutes Technology Action Team December 29, 1999 8 : 00 a.m. Members Present: Keith Rauschenberger, Co-Chair Ray Moller Ruth Munson, Co-Chair Joyce Parker Craig Larsen Clay Pearson Chris Manheim Rob Stackowiak Jeff Massey John Steffen Members Absent: Jim McConoughey Staff Members Present: Mark Biernacki Guests: Tom Nelson Steve Munson eft' Roger Smithberg I. Welcome and Introductions Mr. Rauschenberger welcomed everyone present and ask that they introduce themselves . II . Successes Keith reviewed the twenty-two questions to assess community electronic commerce readiness and articles that were attached. They illustrate what developers are doing to attract technology to communities. He went over the goals that the team has identified, and the need to focus on the three month goals within the eighteen month time frame . III . Public Relations Clay Pearson updated the members on the current websites with a handout . He noted that the websites should appeal to all people and that both web pages (City and TAT) should have a similar look and feel . He suggested that the city' s web page be a starting point for people to get information from and expand from there to other community resources . If there are any questions or suggestions, Clay would like feedback. rft Technology Action Team Minutes December 29, 1999 Page 2 Regarding the Tech book, any questions or comments may be given to Keith or you may e-mail him. The committee members are talking about getting together to take a Tech Tour of other communities tech centers . This would be a good photo opportunity and a good chance to look and get ideas . Ruth Munson reported that she is working on a logo that will be used to give awareness to the tech center. As soon as one is chosen the committee will be notified. III. Resources Keith suggested that the speaker for the seminar might be Andrew "Flip" Filipowski who is the chairman and founder of Divine InterVentures and has been a key figure in the effort to make Chicago a hub of Internet commerce. He would have the resources for a support site, which then would allow Elgin to attract capital and businesses to our City. IV. Policv Keith mentioned that his brother, Senator Steve Rauschenberger would be a good resource to connecting the State of Illinois to the City of Elgin. Ruth Munson said that the City Council has accepted the Technology concept very well . V. Infrastructure Jeff Massey reported on the city' s capacity to link up companies throughout the city on one big network to provide communication services . The goal would be for highspeed-low cost networking with the fastest, cleanest data. Jeff said the next boom would be in highspeed wireless and the city should prepare for it by planning ahead. Mark Biernacki touched on the Far West Plan, the update of the comprehensive plan and the connection the Technology Team would have . Any questions or comments, please call him. VI. Education/Workforce Development Keith and Ruth touched on the Developers Breakfast and the information that has been collected so far. Ideas suggested were to have a speaker give brief examples of ways to introduce Elgin to developers, attract their business and to help sell Elgin as a major technology center. Technology Action Team Minutes December 29, 1999 Page 3 VII . New Business Steve and Keith talked about setting up a Bulletin Board instead of e-mailing everyone with current information. The Bulletin Board would be easy to access general information, and it would notify you if something new has been posted. VIII. Adjournment There being no further business, the meeting adjourned at 9 :40 a.m. The next Technology Action Team meeting will be on January 19`h, 2000 at City Hall, in the Finance Conference Room at 8 : 00 a.m. Respectfully submitted, Sharon Pepk Recording Secretary