HomeMy WebLinkAboutComplete 2020 Sustainability Agendas & Minutes ilL
ELGIN
Sustatnabittty Commission •
Agenda •Tuesday,January 14, 2020 • 6:00 p.m.
Edward Schock Centre of Elgin
West Conference Room
100 Symphony Way, Elgin,IL 60120
A. Call to order(chairperson)
B. Roll Call(staff liaison)
• C. ‘(6:00-6:05)Approval of previous meeting's minutes
•
D. (6:05-6:08)Other persons present
E. (6:08-6:15)Working Groups and Task-Related updates
F. (6:15-6:45) Future Search Presentation
Rise'Jones presentation on Future Search Conference
G. Discussion Items •
1. (7:00-7:05)Nominate and Elect Commission Treasurer
Determine treasurer for 2020 term
2. (7:05-7:10)Nominate and Elect Commission Chair
Determine chair for June 2020 transition
3. (7:10-7:15)Commission Planning Documents
4. (7:20-7:25)2019 Annual Report Planning
5. (7:25-7:30)Annual Planning Meeting
Determine annual planning meeting date and rough topics for agenda
H. Old Business
1. (7:30-7:45)Ordinance changes
Review survey results for ordinance changes and vote on changes
2. (7:45-7:50)2020 Budget Updates
Hear 2020 budget update from staff liaison regarding council budget approval
3. (7:50-7:55) FCC Grant Proposal Update
Update from staff liaison following city council discussion on grant proposal
I. Commissioner comments/announcements
J. Adjourn •
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend
— this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions --
regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616
promptly to allow the City of Elgin to make reasonable accommodations for those persons.
ELIN
bk
SustatnabUity Cainmiss.ioan'
Minutes •Tuesday,January 14,2020. 6:00 p.m.
The Edward Schock Centre of Elgin
West Conference Room
100 Symphony Way, Elgin, IL 60120
A. Call to order(chairperson)
B. Roll Call(staff liaison)
Chairperson Aagesen,Treasurer Miko,Commissioners Anderson,Armstrong, Kroiss, Biss, Kenney,
McMullen, Flaherty and Student-Rep Kessuvan.
C. Other persons present
Robin Migalla-Racing to Zero
D. Working Groups and other Task Related Updates
Mobility and Transportation-Commissioner Armstrong is working with Dave Walden on Streets policy.
Kane Co. is moving ahead with Bike Share program from Algonquin to Montgomery.The timeline is an
aggressive leading up to June deadline.City is unsure about joining program due to cost but have signed
MOU.
Strong Town-Commissioner Armstrong is working with Chuck Mahron personal assistant to get a date
confirmed in April.
Solar Work Group-Commissioner Anderson is working with 2 teams 1.Solar for All-work force
development;2. Energy Sage-marketing and promoting. Working on marketing strategies.All
commissioners were invited to the Jan. 16th Solar work group meeting to engage in a feedback session
with Christen Sundquist from Heritage Commission about solar projects and historic homes.
Earth Month Committee-Scholarship/Vendor booth letters and contact spreadsheet is being finalized.
Mailing should be complete in 2 weeks. Logo is done, Facebook calendar needs to be developed and
banner done.
Green Expo Committee-Met with Amy Spooner,staff and commissioner Kroiss on rental usage for the
expo to get a rental quote. Request for additional vendor suggestions from commissioners to add to the
contact list.
Waste Work Group-Discussion on Simple Recycling contract renewal. City makes 1 cent per pound and
saves about 51,000Ibs from landfill. 6am pick-up. Discussion on missed pick-ups. McMullen and Anderson
has experienced missed pick-ups and bags not being delivered.Aagesen recommends more marketing of
program to residents based upon Facebook comments.Anderson feels company is not meeting its
promises,there is a spike in missed collections. Commissioner Flaherty agrees that quality of service is
evaporating as time has gone by. Commissioner Miko recommends having a textile waste drop-off site in
Elgin like E. Dundee and Batavia.Staff will look into customer survey on Simple Recycling to get results
back before making a recommendation on continuing with vendor RFP.
E. Future Search Presentation
Rise'Jones presented on Future Search Conference she attended in December to assist the Commission in
facilitating a new action plan. Important strategies in forming our Action Planning Committee: 1. Bring
different stakeholders together&build common ground; 2. Everyone has a story to tell and people are
self-managed;3.The planning conference should be at least 3 days in length. Criteria to key stakeholders
is important to remember when selecting and that they should be community-based. Consensus is not
forced nor is getting a group agreement.Should consider not having more than 2 Sustainability
Commissioners to avoid OMA violations. Commissioner Anderson attended same conference and was
impressed with how the group conflict is handled.Commissioner Miko commented that the length
required could be problematic. He also felt that we need to give enough time to form an invite list for the
planning committee.Chairperson Aagesen informed that a decision doesn't need to make tonight but we
do need to commit to building an invite list. Staff will email the list of criteria when building the invite list.
Commissioner Anderson was going to email Future Search strategies to others. Commissioner Kenney
suggest we consider the power dynamics of the group so no one feels intimidated.
F. Discussion Items
1. Nominate and Elect.Commission Treasurer
Chairperson Aagesen nominated Commissioner Kenney. McMullen motioned for Kenney, Kroiss
second motion,motion approved unanimously.
2.. Nominate and Elect Commission Chair
Chairperson Aagesen nominated Commissioner Armstrong because of his strong community
involvement. Kroiss motioned for Armstrong, Miko seconded,motion approved unanimously.
3. Commission Planning Documents .
Commissioner Armstrong will bring to next meeting a planning template.
4. 2019 Annual Report Planning
Chairperson Aagesen requested that all Work Groups need to send her their 2019
accomplishments and events.They are.necessary to create the Commission's annual report
presentation to City Council.
5. Annual Planning Meeting
Discussion on if we need to meet and when best time.2019 was in January.Should special meeting
be about Future Search and Grant Program?Commissioner Miko commented that brainstorming
for ideas was at meeting.Special Meeting was planned for Saturday, March 7th,9am-Noon at
Hawthorne Hill.
G. Old Business
1. Ordinance changes.
Ordinance spreadsheet provided by Commissioner Kenney was reviewed by commission.
Ordinance amendments additions,editing and deletions will be given to Kim Dewis for her review.
Any ordinance changes are approved by City Council. Commissioner Anderson commented we
don't have way to measure commission successes. Hard to report to council if we are not provided
the data from waste management. Our ordinances can keep the commission accountable.
Important new ordinance additions 1.Written annual report;2. Mandate an age requirement to
create age diversity on commission,certain number of commissioners under age 30;3. Budget
policies and principles;4.Appointment of a treasurer;5.Addition of a City Council member liaison
to commission.Suggestions of annual review of OMA,resource packet,code of conduct, and
conflict of interest.Commissioner Miko suggested that this should be included in our yearly special
meeting.Commissioner Anderson thinks it should be reviewed annually.Staff will meet with City
Clerk on recommended amendments.
2. 2020 Budget Updates .
City Council approved funding Sustainability Commission$24,000 for 2020.
3. FCC Grant Proposal Update
The FCC Grant recommendation is on City Council Committee of the Whole on January 22nd at
6pm.
H. Commissioner comments/announcements '.
Fox Valley Sustainability Network Solar Forum on Jan.31St at The Centre of Elgin at 9am.
I. Adjourn
Commissioner Anderson motioned to adjourn,Commissioner Miko second; motion approved.
•
1II. ►•
ELGIN
S.ustainabillty Commission
Solar Workgroup
Agenda •Thursday,January 16, 2020•9:00-10:30 a.m.
West Conference Room •The Edward Schock Centre of Elgin
100 Symphony Way, Elgin, IL 60120
A. Welcome& Introduction of new individuals
B. Other persons present
This is an opportunity for community members, who aren't members of the work group, to speak for
two minutes on topics related to this work group's charge.
C. Action item: Review, revise/approve September& November 2019 meeting minutes
D. Discussion item: Proposed changes to Elgin's Historic District& Landmark Guidelines (30-minutes)
Christen Sundquist, City Preservation Planner, will present minor changes to the Historic District&
Landmark Guidelines being considered by the Elgin Heritage Commission. The changes focus on making
it easier for the installation of solar panels on historic structures. The commission is looking for
input/feedback.
E. Discussion: Participating in 2020 Elgin Earth Month (15-minutes)
The workgroup will discuss what activities, programs and events it wants to undertake to promote solar
during 2020 Elgin Earth Month.
F. Team breakout sessions(30-minutes)
The following two project teams were created in November and meet during this allocated time at the
monthly workgroup meeting.
• EnergySage
• Solar For All (including El Community Outreach and Workforce Development strategies)
G. Discussion item:Team report backs, next steps and Basecamp usage (15-minutes)
H. Announcements
I. Adjourn
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend this meeting and
who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the
meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make
reasonable accommodations for those persons.
•
EL IN
• .Sustatnabttity Commission
Agenda •Tuesday, February 11,2020. 6:00 p.m.
Edward Schock Centre of Elgin
West Conference Room
100 Symphony Way, Elgin, IL 60120
A. Call to order(chairperson)
B. Roll Call (staff liaison)
C. Approval of previous meeting's minutes
D. Other Persons Present
•
E. Turf Quality Consideration Presentation
1. (6:05-6:08)Greg Hulke,Parks and Facilities Superintendent,Inform Commission on turf mgt.
practices
F. (6:08-6:15)Working Groups and Task-Related updates
G. Discussion Items
1. (6:15-6:30)Simple Recycling
i. Review survey results and 311 comments and consider possible county drop off location -
options
ii. Make possible recommendations to city staff with regard to contract renewal
2. (6:30-6:45)Commission Planning Documents
i. Review and possibly adopt revised individual engagement commitment forms from
chair-elect
3. (6:45-7:00)Ordinance Changes
i. Review staff consolidation of ordinance change recommendations and make
recommendations to staff from previous meeting
4. (7:00-7:15)Budget update and reallocation of funding if necessary
i. Hear FCC grant update
ii. Reallocation of funding(including declined ECC Grant funding)to Earth Month activities
5. (7:15-7:30)Grant program recommendation
i. Review suggested grant program recommendations from chair-elect and staff based on
existing grant program outlines
H. Old Business
1. (7:30-7:45)Special Meeting in March
i. Give update on agenda(Earth Month 2020!) •
•
I. Commissioner comments/announcements
J. Adjourn
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend
— this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions —
regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-
5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
EL IN
Sustatnabillty Commission.
Minutes •Tuesday, February 11, 2020. 6:00 p.m.
Edward Schock Centre of Elgin
West Conference Room
100 Symphony Way,Elgin, IL 60120
A. Call to order(chairperson)
B. Roll Call(staff liaison)Chairperson Aagesen,Commissioners Anderson,Armstrong, Biss, Kenney, Flaherty
present. -
C. Approval of previous meeting's minutes-Commission Armstrong motioned to approve minutes pending
corrections are made.
D. Other Persons Present-Viviene M. Bailey with Fox Valley Citizens wanted to know how the commission gets
funding. Robin Migalla-Elgin Green Group would like to see commission post in the Gail Borden Library
newsletter.Angele T.,John T.Zawada. Paul Berland from Extinct Rebellion Group asked for the Commission to
make a recommendation to City Council for their support on a Climate Emergency Declaration resolution.
Sighting the City of Chicago resolution that was just passed.
E. Turf Quality Consideration Presentation-
Chairperson Aagesen motioned to table the turf quality presentation to the next Green Infrastructure Work ,
Group meeting on March 4th.Second by Commissioner Armstrong, motion passed 5 Ayes to 1 no.Chairperson
Aagesen read a personal statement(insert)
"Dear commissioners, I want to be completely transparent as to why I am not participating in the presentation from Greg
Hulke this evening. I'd also like to state that I would like this statement to be attached in its entirety to the minutes for this
meeting.
Over the last few years,as your leader,I have advocated this commission's increased involvement and oversight in the plans,
initiatives,and general business of this city. We are an advisory commission. What we do is driven by our guiding documents
like our plan -much of which is inextricably linked to the day-to-day workings of our city, things like service contracts and
established practices like land management.For example;we simply cannot address our goal of alternative energy use in its
entirety if our recommendation is not considered or even asked for when our city purchases municipal fleet vehicles. Our
involvement from step one is critical.
Therefore, I have continually requested a proverbial seat at the table, to gain access to the process by which decisions are
ultimately made for our citizens. Much of what happens,happens without our knowledge or participation. On June 17th of
this year,I sat in a meeting with Jan and Molly and(among other things)reiterated the need for such involvement and even
inquired as to how we can add ourselves to this process,to avoid the pitfalls of last-minute and hurried consideration,or even
worse,no consideration at all.
However,here we are again. Tonight's presentation is representative of a pattern that I would like to stop,and 1 would like it
to stop for the benefit of our commission and citizens on their behalf. This pattern includes three parts:hasty additions of
presentations or discussions to our agenda,little toCno opportunity to review any material,supporting documents,or outside
research and consultations in advance,and an impending discussion or decision by city council(the LED lightbulb consideration
is a great example). I know that many of you were unhappy or even furious with the way in which our waste contract was
renewed without the commission's recommendation.Keep that in mind.
Tonight's agenda item came to be known by all of us less than 72 hours ago(1). There is a singular,two-page memo(2),and
of course,a presentation to city council tomorrow with the intention to ultimately discuss the purchase of chemicals(3).Now,
I know Gregg welcomed feedback Qnd questions in the email coming from Jan, so it will be argued that point two isn't valid,
however what was provided simply does not rise to the level of legitimate consideration from all of us.Many of us have likely
spent more time and deliberation deciding on dinner than we have with this information. The expediency by which we have
been asked to participate is concerning and it should concern all of you. You should ask yourself: if I were a citizen of this
community, would l want decisions made like this or discussions had like this?Is this a robust and inclusive conversation of
not only ourselves but our volunteers on work groups,the community at large,and even other experts and municipalities?Is
this fair?
All of this leads me to believe that this is another instance in which we're being presented with information prior to council
meetings to "run it by sustainability"as has happened before. THAT is a problem.If that isn't the case and I'm wrong,then I
don't see why it can't go another month to allow more time to a.)Have staff meet with the entirety of the work group so that
they can provide some more robust and specialized thoughts.to the commission, b.)Hear council's response, questions, and
discussion on this tomorrow that may inform ours with suggestions like community surveys and c.)Allow more time for things
like public feedback and consideration of best practices in other municipalities.
I agree that"receiving input as it relates to the commission 's goals "from Gregg 's memo is important-to me that sounds
like a recommendation that should be provided before it is presented to the council. I don't believe that our informal
conversation around this presentation tonight, whatever that might be,can rise to the level of"solutions or option s"and in
fact it can't,since it hasn't been given a discussion option on our agenda.
I respectfully retain my position that a better process would include more time for consideration from (at a minimum)our
work group, citizens,and other relevant parties.If alternative treatments are what this presentation is seeking from council
(which is what is stated in the agenda packet),then I would hope that at some point our recommendation might be considered.
As that cannot happen tonight,.then I am voting to table this presentation to next month or refuse to engage in this
presentation altogether.
If we wish for Elgin 's sustainability efforts to be considered with the same legitimacy as those of other leaders in the field like
Oak Park, then we must start acting like leaders and demand a seat at that table from day one and stop allowing for this
pattern to continue. i don't wish to be adversarial;I only wish to be collaborative and responsible stewards of the precious
time and energy that we have.If you feel as I do,I invite you to do the same."
Commission recommends that city staff need to improve efforts to give more advance notice, research and
discussion to commission. Discussion at the work groups level to hear presentations first which allows for more
community members to join in the discussion and be part of the process and possible recommendation.Green
Infrastructure Work group will schedule meeting with Greg to hear presentation.
F. Working Groups and Task-Related updates
Solar work group teams:Solar for All team focusing on workforce initiatives and EnergSage is building awareness
use of online marketing. Elgin Earth Month: Marketing is big push now with posters, press releases,social media
etc.Vendor booth commitments and leads are still being pursued.Strong Towns ticket sales is live on
Eventbrite. 50/50 activities and final calendar of events is available on Basecamp and at
http://www.conceptmill.com/earthmonth/.Waste work group is working to re-connect with Woodstock rep.
Green Expo vendor tracking is on Basecamp for reviewing and website'is up and live. Checking into Food Truck
at car show.IL Food Scrape Coalition is interested in presenting at expo.Trans. & Mobility work group is working
with city staff on a complete street policy.
G. Discussion Items
1. Simple Recycling
Commissioner Anderson motioned to recommend the renewal of the Simple Recycling contract;Second
by Commissioner Biss, motioned passed unanimously.Commission recommends to city staff to include
with renewal increase in customer service, marketing of service and meet with contractor to review the
negative comments.
2. Commission Planning Documents
Discussion of adopting new committee member responsibilities document by chair-elect and replacing
the individual engagement plan.Conflict of Interest need to be reviewed,shouldn't current focus areas
be updated,sharing of areas of interest,and action plan link might need to be condensed.
Commissioner Anderson motioned to replace existing IEP with new Committee Member Responsibilities.
but the motion was withdrawn and tabled to the next meeting to allow for more time to review
document.
3. Ordinance Changes
Staff submitted the consolidation of ordinance change recommendations by commission and sent it to
Kim Dewis,City Clerk. It is being reviewed by our legal update and Kim can give an update at March mtg.
•
4. Budget update and reallocation of funding if necessary
- FCC Grant proposal was not approved by City Council but Council recommended that Sustainability
Commission work to develop and put in place a grant program application process.Once the grant
program is in place FCC can apply again through the new program. Commissioner Andersen expressed
feels the City owes the church an apology for how long the process took and that the City does not take
into consideration the low income EJ communities in community outreach. It is unfortunate that Solar
Work group will be not be focusing on programs for these communities but on workforce development.
5.. Grant program recommendation
Chair-elect Armstrong pulled together ECN grant application program information and existing grant
program and past outlines from Sustainability Commission.Anderson motioned to create a Ad Hoc'Task
Force to work on putting together a framework and for commission approval in April. Motion second by
Chair Aagesen,motion passed unanimously.Commission Armstrong, Kenney,Aagesen and Staff will
work on the task force.
H. Old Business .
Special Meeting.on March 7,from 9am-Noon •
Budget allocations,funding requests and Earth Month committee members.
I. . Commissioner comments/announcements
Future Search Planning Committee document needs everyone to add names for recruitment. Please visit Dave
Segal, he's in Assisted Living now and was a founding member of the commission.
J. Adjourn
Chair Aagesen motioned to adjourn,Commissioner Biss second,motion passed.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend this
— meeting and who require certain accommodations in order to allow them to observe and/or participate In this meeting,or who have questions regarding —
the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow
the City of Elgin to make reasonable accommodations for those persons.
ELGIN
Si+stainability Cammisstan
AGENDA
GREEN INFRASTRUCTURE WORK GROUP
WEDNESDAY, FEBRUARY 19, 2020,6:00 p.m.
EDWARD SHOCK CENTRE OF ELGIN
ADMINISTRATION CONFERENCE ROOM
100 SYMPHONY WAY, ELGIN, IL 60120
A. Call to Order.
B. Other Persons Present.
C. Discussion Items:
• City Pesticide Application Contract
• City Mowing Contract
• City Tree Trimming Contract
• City Tree Planting Program
• Outreach and Education
D. Invitation to Join Green Infrastructure Work Group
E. Other Business.
F. Announcements.
G. Adjourn.
Next Meeting:Wednesday, March 4, 2020, 6:00 p.m., Location TBD
•
ll a
i
ELGIN
Sustainability Commission
Solar Workgroup
Agenda •Thursday, February 20,2020 • 2:00-3:30 p.m.
East Conference Room •The Edward Schock Centre of Elgin
100 Symphony Way, Elgin, IL 60120
A. Welcome & Introduction of new individuals
B. Other persons present
This is an opportunity for community members, who aren't members of the work group, to speak for
two minutes on topics related to this work group's charge.
C. Action item: Review, revise/approve January 2020 meeting minutes
D. Discussion item: Feedback from solar installers on permit process & requirements (30-minutes)
Feedback from solar installers on their experiences with the City of Elgin's solar permitting systems and
requirements. Following this feedback, the workgroup will discuss potential next steps.
E. Discussion item:Workgroup participation in Elgin Earth Month programming (5-minutes)
Follow-up on January discussion about pursuing participation in Elgin Earth Month programming to
help promote solar and public education. This discussion will focus on a collaborative program
opportunity with First Congregational Church on Sunday,April 19, 2020 to promote/support a panel
discussion on solar following the cord cutting ceremony for its rooftop solar project.
F. Action item: Funding request from Sustainability Commission for Elgin Green Expo booth (5-minutes)
Discuss the workgroup's bandwidth to staff an exhibitor's table at the April 4th Elgin Green Expo and
request funding from the Sustainability Commission if the decision is made to move forward.
G. Team breakout sessions(30-minutes)
The following two project teams were created in November and meet during this allocated time at the
monthly workgroup meeting.
• EnergySage
• Solar For AII'(including EJ Community Outreach and Workforce Development strategies)
H. Discussion item:Team report backs (20-minutes)
I. Announcements
J. Adjourn
,City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend this meeting and
o require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the
.,.eting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make
reasonable accommodations for those persons.
•
'�'r�rr.is`.<•:s.,
E LG1N
Sristainability Commission.
AGENDA
GREEN INFRASTRUCTURE WORK GROUP
WEDNESDAY, MARCH 4, 2020, 6:00 p.m.
EDWARD SHOCK CENTRE OF ELGIN
EAST CONFERENCE ROOM
100 SYMPHONY WAY, ELGIN, IL 60120
A. Call to Order.
B. Other Persons Present.
C. Discussion Items:
• Approval of Minutes from February 19, 2020 Green Infrastructure Meeting
• Green Infrastructure Workgroup Mission and Regular Meeting Times
• Recommendations for Greg Hulke/ Parks and Facilities Contracts:
■ City Pesticide Application Contract;
■ City Mowing Contract;
■ City Tree Trimming Contract; and
• City Tree Planting Program
• Outreach and Education
• Discussion of Questions for the Upcoming Green Infrastructure Podcast
•
D. Invitation to Join Green Infrastructure Work Group
E. Other Business.
F. Announcements.
G. Adjourn.
Next Meeting:TBD
NOTICE OF SPECIAL SUSTAINABILITY COMMISSION MEETING
Notice is hereby given that the Elgin Sustainability Commission will conduct a Special Meeting on
Saturday, March 7 beginning at 9:00 a.m.,at Hawthorne Hill Nature Center, located at 28 Brookside Dr.,
Elgin,Illinois 60123.
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED: 3/4/2020
Kimberly Dewis,Elgin City Clerk
E N
Sustatnabtlity Commission
Special Commission Meeting
Agenda • Saturday, March 7 • 9:00 a.m.
Hawthorne Hill Nature Center
28 Brookside Dr., Elgin, IL 60120
A. Welcome &Objectives of the Special Meeting(chairperson)
B. Discussion Items
1. Earth Month
2. Budget
i. Bike Share with Koloni Funding Request
ii. Wild Ones Funding Request
C. Future Search- submit final committee person recommendations
D. Adjourn (chairperson)
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals
— with disabilities who plan to attend this meeting and who require certain accommodations in order to allow —
them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the
meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-
5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
J
EL IN
..Sustatnabaty•Commission
Agenda •Tuesday, March 10, 2020 • 6:00 p.m..
Edward Schock Centre of Elgin
West Conference Room
100 Symphony Way, Elgin, IL 60120
•
A. Call to order(chairperson)
B. Roll Call(staff liaison)
C. Approval of previous meeting's minutes •
•
D. Other persons present
E. Presentation
1. Kim Dewis
i. City Clerk to provide review of OMA guidelines and best practices
F. Work Group Updates
G. Discussion Items
1. Ordinance Changes
i. Hear updates from city clerk related to commission's proposed ordinance changes
, 2. Climate Emergency Declaration
i. Presentation from EGG350 member Paul Berland on proposed Climate Emergency
Resolution
ii. Consider resolution recommendation for Elgin
3. Turf Management Pesticide Reduction
i. Draft of proposed plan.from Gree n Infrastructure Work Group
4: CS2 Program Subscription Options
i. Review recommendations from solar work group and determine subscription options
5. Solar Panel Code Updates
i. Update from solar work group on changes to solar panel code
6. Future Search Committee
i. Review list of potential committee members and determine final members
7. Committee Member Responsibilities
• i. Review documents created by incoming chair Tom Armstrong
H. Commissioner comments/announcements
I. Adjourn
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend
— this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions —
regarding the accessibility of the,meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616
promptly to allow the City of Elgin to make reasonable accommodations for those persons.
ELGIN
Sustalnablllty Cotnnilssion
Sustainability Commission Meeting Minutes
Tuesday, March 10,2020. 6:00 p.m.
Edward Schock Centre of Elgin
West Conference Room
100 Symphony Way, Elgin, IL 60120
A. Call to order: 6:00pm -
B. Roll Call:Commissioners Anderson,Armstrong, Kroiss, Biss,Kenney, McMullen, Flaherty.Chairperson
Aagesen and Councilwoman Carol Raushenberger.
C. Approval of last meeting minutes:Commissioner Armstrong motion to table Feb. Meeting Minutes for
approval at April commission meeting;seconded by Chairperson Aagesen.
D. Other persons present: Kathleen Hamill,Teece Bowman,Cheryl and Chris Brumbaugh-Cayford,John
Zawada,Mary Shesgreens-Fox Valley Citizens for Peace/Justice,Susan Swing, Nancy Voross,Angela
Talbert, Berland-Elgin Green Group 350,Mary Harlos,Julia Havius,and Kerry Berland.
E. Presentation
1. Kim Dewis, Elgin City Clerk provided brief review of OMA guidelines and best practices. Stressed
agendas needed to be posted 48 hrs. In advance and location must be accessible to public and
agenda posted on door. Event planning is okay as long as you are not discussing
commission/council business.Clarified that only City Council members could attend council
meetings electronically attended if approved in advance. OMA states you must have a physical
presence to obtain a quorum.Commissioner Anderson suggested that it would be nice if
commissions had regular review of OMA guidelines.Chairperson Aagesen asked if City Clerk could
look into possible concerns we could have when it comes to using project mgt.software such as
Basecamp when event planning.
F. Work Group Update
1. Green Infrastructure Work Group Commissioner Armstrong reported on finalizing the turf mgt.
pesticide reduction plan recommendation,an Eagle Scout badge program to promote the City's
tree bank program.They plan on working with Greg Hulke and Northwest Neighborhood Assoc.
on the tree bank promotion. Reported on the approval of the Bike Share Sponsorship of$3000 for
2020.Commissioner Anderson mentioned that the commission passed a policy that we wouldn't
fund a project for more than 1 year.
2. Waste Work Group Chairperson Aageson reported that they are working on a date on Plastic Bag
Ban with council.They met with city staff and have planned for waste management forums for
Green Expo,farmer's market date, public works day and another date later in the year.
3. Solar Work Group Commissioner Anderson reported next meeting is on April 9th and he will give
more updates during their discussion items.
4. Earth Month (Green Expo)Commissioner Anderson reported that Facebook posts, podcasts and
any social media sharing is appreciated and will increase outreach. Molly Gillespie is working on
Strong Town poster and we will need to get them distributed.
5. Water Work Group Commissioner McMullen reported she is now working with this work group.
6. GIS Work Group Commissioner Kroiss reported that they will probably need legal review and
approval to be able to list resident information publicly on with GIS mapping.
G. Discussion Items
1. Ordinance Changes
a.Kim Dewis reported that the commission's proposed ordinance changes are still being
reviewed and nothing has been submitted for approval to council.
2. Climate Emergency Declaration
a.Paul Berland,Elgin Resident and EGG350 member gave a statement to Commission
proposing a Climate Emergency Resolution be adopted by the City of Elgin. Paul Berland's
Statement:I am here because the time has come for the City of Elgin to recognize that its people,
along with our entire species,face.a climate crisis of existential proportions.It is time for our city
to join other municipalities worldwide,including Chicago,New York,Boston,Berkeley,Austin,
Hoboken,and one thousand four hundred and fifty-two other governmental bodies in twenty-
eight countries,and pass a resolution declaring a Climate Emergency. In 2016,the leader of the
Paris Accord,Christiana Figueres summarized the plight of humanity as follows:"The decade we
have just started is the Most Consequential decade humanity has ever faced. If we are not able to
cut our current global greenhouse-gas emissions by 50%over the next 10 years,we will be poised
to enter into a world of constant burning and flooding,mass migrations due to extensive droughts,
heat or land loss leading to the abandonment of uninhabitable areas,and political turmoil as
people fight for food,water,and land. "At the current level of emissions,that is the world we are
headed for:If,on the other hand,we set our minds and determination to the necessary
transformation,reducing our global greenhouse gases by half over the next TEN YEARS,we would
have actually co-created a path toward a very different world:a reforested planet with
regenerated agriculture,clear and efficient transport,enjoyable cities,clean air and ubiquitous
cheap energy for everyone."As Ms.Figueres makes clear,we do not exaggerate the degree of the
danger we face when we use the term"existential threat."The very livability of the Only planet we
have is at stake.We ALL have a moral imperative to do whatever we can to protect our children
and grandchildren,as well as ourselves,from the suffering that will be caused by unchecked
human-induced climate change.We strongly urge this commission to recommend that the Elgin
City Council pass our proposed Resolution Declaring a Climate Emergency and Mobilization to
Restore a Safe Climate.We recognize that,by doing so,we place you commissioners in a difficult
position,as you must respond by saying either yes or no to our request that you label the situation
an emergency.Perhaps you are not yet 100%convinced personally that the danger is as immediate
as we say.We ask you to imagine explaining a decision to refuse our request in a few years,to the
Children who are Now Being Born on our Endangered Planet.What if today's decision imperils
their survival tomorrow?Clearly,you,like everyone in this room,have a moral imperative to err on
the side of safety.A decision to recommend this resolution will not be made in error.The science is
indisputable,with over 11,000 scientists declaring that this an emergency,and the result of years
of research by the UN-backed Intergovernmental Panel on Climate Change,we know that
humanity faces an existential threat and is Swiftly Running out of Time in which to combat it.The
City of Elgin must recognize the emergency proportions of the danger presented by the climate
crisis and upgrade its efforts to combat that danger to the emergency level.For all these reasons,I
ask this commission to recommend passage of our proposed resolution.Once this resolution is put
into effect,then the city can operate in a More Coordinated Way to implement the changes
needed.When the governments operate in a state of denial,no effective action can take place.
Once the seriousness of the climate crisis begins to permeate into the people's consciousness,then
there will be more will to effect change,whereas if this problem is not acknowledged by our )
leaders,then it will always be pushed aside by both people and the government by what is seen as
more pragmatic goals,but are actually very short-sighted and not clearly thinking about what lies
in the future.If such a Climate Emergency Resolution were to pass,I would hope that we could
have regular public meetings to bring new ideas of policies to enact under this resolution to
continually advance towards our goals.Just a few examples of policies that could be enacted if
such a resolution were to be adopted by the city of Elgin:--banning of plastic bags;--mandating the
placement of recycling bins where ever there is also a garbage can in businesses;--purchasing
renewable energy as whole municipalities/organizations;I hope that the Elgin Sustainability
Commission will now deliberate on this matter and recognize the importance to recommended
Elgin Climate Emergency Resolution be passed swiftly that I present to you today.The following
persons present also stood up in support of such resolutions: Kathleen Hamill, Mary Shesgreens,
Cheryl Brumbaugh-Cayford,Angela Talbert and Susan Swing:All these person(s)stated that the
resolution is not enough and the City needs to be leading the way and playing a bigger role in
choosing our environment over profits.
b.Commission discussion on Climate Emergency resolution. Chairperson Aagesen made
statement that the purpose of the commission is to operate in a coordinated way to
effect change and policy in matters of Sustainability as it pertains to City operations.An,
example.is banning plastic bag use.Commissioner Flaherty stated he felt there should be
a measurable action in this resolution.Commissioner Armstrong mentioned that there is
no benchmarks for climate change in the Sustainability Action Plan and that would need
to be added.Commissioner Kenney requested that a new work group that would focus on
climate change initiatives would need to be formed,Commissioner Anderson agreed.
Commissioner Anderson stated that a lot of communities are not addressing Climate
Change, making concrete strategies, reducing CO2. Elgin needs to be a leader on
Sustainability but it can't just come from the commission. Chairperson pointed out that
the commission needs residents and concerned citizens to act,attend council meetings,
support funding of sustainable practices,attend commission meetings,join a work
groups.All this will help to encourage more sustainable practices at city government
level.Commissioner Kenney stated that their needs to be science behind the climate
change action plans.Councilwoman Rauschenberger commented on how a resolution
approval by city council would require it to be placed on the council agenda and each
councilperson would vote on it in order for it to pass and be approved. Carol would like
the City to have someone dedicated to Sustainability full-time and every department
should have,sustainable goals.She feels the City should act now on this climate change
and we need the community to voice their support to all councilpersons.Commissioner
Kroiss commented that sustainable jobs should be a focus and an investment by the city.
Councilwoman Raushenberger said she would work with the Commission and get the
recommendation on the council agenda for April 8 or 22. It would take two council
meetings for passage.
c:Commissioner Anderson motioned to recommend to City Council to adopt the Climate
Emergency Declaration Resolution and for the Sustainability Commission to create a
separate work group focusing on climate change with climate change action plans.
Commissioner Armstrong seconded motion. Motions was approved by vote of 8-0.
3. Turf Management Pesticide Reduction
a. The Turf Management Pesticide reduction draft was reviewed by the Green
Infrastructure Work Group at their last work group meeting.Greg Hulke,Supt.of Parks
and Facilities and Councilwoman Carol Rauschenberger attended meeting.Creation of a
resident survey was discussed to ask residents on what parks they would want to reduce
pesticide use and identify additional park and right of way areas that could be zero
pesticide areas. Discussed need to have more resident feedback on what they will
tolerate in weeds.Councilwoman Raushenberger commented that it was a very positive
meeting with respect between work group and staff,it is a great step forward.
Chairperson Aagesen what if any measurable benchmarks are you putting in the
recommendation. Commissioner Flaherty commented that there should already be
numbers due to the documented reduction from 5 to 3 sprayings per year and it should
be integrated into the contract. Councilwoman Raushenberger asked if Greg could report
back to commission on what reductions he implemented each year.
b.Commissioner McMullen motioned to approve the turf management pesticide reduction
plan. Chairperson Aagesen amended motion by adding staff give commission a yearly
update of treatment and reduction to work group. Commissioner Kroiss second motion.
Motion approved vote of 8-0.
4. CS2 Program Subscription Options -
a.Commissioner Anderson gave a review of the Solar Work Group CS2 recommendations to
staff on the CS2 Solar subscription options: Community Solar Subscriptions can reduce
total electricity costs for subscribers.There were two subscription options to consider for
Option#1 was a 20 yr., no cancellation fee, 10%discount of Corn-Ed rates;Option#2 is a
30 yr.,cancellation fee (if no replacement found),30%discount of Corn-Ed rates.Work
group recommended to city staff to pursue option#2.
5. Solar Panel Code Update
a.Commissioner Anderson reported changes to the City's solar panel code.The work group
met with Mark Mylott,Community Development Dir., Matt Falco, Development Mgr.and
several solar installers.Those solar installers approached the solar work group about the
city's restrictive setback restriction codes where deterring residents from getting the
most efficient solar panel installation. It was discovered a discrepancy within the World
Building Codes vs.World Fire Codes.City staff changed the code in the areas of setback
requirements and it should lead to more installations allowing for more solar panels on
resident roofs.
6. Future Search Committee
a.Chairperson Aagesen discussed how we will be participating in an exercise after the
meeting of creating a list of potential Future Search committee members.Commissioner
Anderson gave an overview of the Sustainability Action Plan and that it is 10yr.And many
of the goals have been achieved. It was explained that Future Search is a planning model
that the commission has decided to follow to establish anew action plan for the
commission and community.The exercise will be to identify who to ask to serve on the
planning committee. Identify who on the list each person could recruit for the committee.
The planning committee will then help to recruit attendees to the conference and who
will have a role to play in creating new action plan initiatives.
7. Committee Member Responsibilities
a.Please review draft document created by incoming chairperson Tom Armstrong. Please
give feedback to Armstrong on how you feel about the responsibilities.Would like to get
it approved at the next meeting.
H. Commissioner comments/announcements
1. Chairperson Aageson'announced that Commissioner Bryan Miko had sent an email resigning from
the commission due to new work responsibilities.
I. Adjourn:8:20pm
a. Motion to adjourn Commissioner Armstrong,seconded by Commissioner Kroiss.Approved 8-0
Notification of Meeting Cancellation
Sustainability Commission
Meeting date of April 14, 2020
The Sustainability Commission regularly scheduled meeting of Tuesday,April 14, 2020, has been
canceled.
Consistent with the Governor's Stay at Home Order timeline, Elgin's current facility closures and
class, program and event cancellations are extended through at least April 30.
Our next meeting date is to be determined.
Meetings are normally held on second Tuesday of the month at 6:00 p.m., and are held at the
Edward Schock Centre of Elgin West Conference Room, located on the first floor, 100 Symphony
Way, Elgin, IL, 60120.
Should you have any questions regarding the posting of this cancellation notice, please contact the
staff liaison Jan Monell at 847-531-7012.
f
Notification of Meeting Cancellation Sustainability
Commission Meeting date of May 12, 2020
The Sustainability Commission regularly scheduled meeting of Tuesday,
May 12, 2020, has been canceled.
Consistent with the Governor's Stay at Home Order timeline, Elgin's
current facility closures and class, program and event cancellations are
extended through at least May 31st.
Our next meeting date is to be determined.
Meetings are normally held on second Tuesday of the month at 6:00
p.m., and are held at the Edward Schock Centre of.Elgin West
Conference Room, located on the first floor, 100 Symphony Way, Elgin,
IL, 60120.
Should you have any questions regarding the posting of this cancellation
notice, please contact the staff liaison Jan Monell at 847-531-7012.
Notification of Meeting Cancellation Notice
SUSTAINABILITY COMMISSION
Meeting date of June 9, 2020
The Sustainability Commission regularly scheduled meeting of Tuesday,June 9, 2020, has been
canceled.
Our next meeting date is to be determined.
Meetings are normally held on second Tuesday of the month at 6:00 p.m.,and are held at The
Edward Schock Centre of Elgin located in West Conference Room, 100 Symphony Way, Elgin, IL,
60120.
Should you have any questions regarding the posting of this cancellation notice, please contact the
staff liaison Jan Monell at 847-531-7012.
( yREijty9gS
Df•
•LG I N
Sustainabtlity Commission
Solar Workgroup
Agenda •Thursday,June 25, 2020 . 1:00-2:00 pm
Meeting location is KCT Credit Union 111 S. Hawthorne Street, Elgin, IL 60123
Max of 10 participants so please RSVP to Mike Lee at 847-741-3344 by close of business on Wednesday,June 24, 2020
Face masks are required
A. Welcome& Introduction of new individuals
B. Roll Call
C. Other persons present
This is an opportunity for community members, who aren't members of the work group, to speak for
two minutes on topics related to this work group's•charge.
D. Action item:Approval of February& March meeting notes
Meeting notes reviewed/revised prior to meeting with approval sought at this meeting.
E. Action item: KCT Credit Union Solar Loan Program
KCT Credit Union is developing a solar loan program that can be spotlighted via the city's EnergySage
online solar marketplace site. Mike Lee will review program specifics and answer questions. Workgroup
members will be asked if they are comfortable asking the Sustainability Commission to recommend the
city sponsor this program with an in-kind sponsorship that includes use of the city logo on promotion
materials, hyperlinks from:cityofelgin.org/solar back to the program webpage, and spotlighting the
program on the city's- EnergySage landing page.
F. Discussion item: Staffing a solar information table at Summer Farmers Market
The Sustainability Commission secured a silver level sponsorship for the Solar Workgroup at 10 of this
summer's farmers markets in downtown Elgin. Discussions will focus on choosing dates, developing
collateral materials, and most importantly figuring out volunteerism.
G. Announcements
H. Adjourn
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend this meeting and
who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the
meeting or-the facilities,are requested to contact KCT President/CEO Mike Lee,at 847-741-3344 to allow the the credit union to make reasonable accommodations
those persons.
NOTICE OF SUSTAINABILITY COMMISSION MEETING
Notice is herebygiven that the Elgin Sustainabi lity Commission will conduct a Commission Meeting on
Tuesday,June 30, 2020 at 6:00pm at Robert Gilliam Municipal Complex,City Council Chambers,Second
Floor,150 Dexter Court,Elgin,IL 60120
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED: 6/18/2020
E N
Sustainabitity Commission
Commission Meeting:
Agenda •Tuesday,June 30 •6:00p.m.
Robert Gilliam Municipal Complex,City Hall
Second Floor City Council Chambers
150 Dexter Court, Elgin, IL 60120
A. Call to order(chairperson)
B. Roll Call(staff liaison)
C. Approval of February 11,2020 and March 10,2020 meeting's minutes
D. Other persons present
E. Discussion Items
1. Adoption of new commission bylaw that was amended and approved by City
Council allowing electronic attendance at meetings. Elgin Municipal Code Section
3.03.130, as amended,.entitled"Meetings;General Provisions"be and is hereby
amended by adding a new thereto,entitled "Electronic Attendance at Meetings."
2. Formation of new Climate Change work group.
3. Review of Grant Program of application and scoring criteria.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
— Individuals with disabilities who plan to attend this meeting and who require certain accommodations in —
order to allow them to observe and/or participate in this meeting, or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at(847)931-6076,or
TTy/TDD (847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those
persons.
ELGIN
Sustalnabilityi Commission
Commission Meeting Minutes
Tuesday,June 30 • 6:00p.m.
Robert Gilliam Municipal Complex, City Hall
Second Floor City Council Chambers
150 Dexter Court, Elgin, IL 60120
A. Call to order: 6:03pm
B. Roll Call: Chairperson Armstrong, Councilwoman Rauschenberger, Commissioners Kroiss,
Kenney, Flaherty, and Biss.
C. Action Item:Approval of February 11, 2020 and March 10, 2020 meeting's minutes.
Commissioner Biss motioned to approve February and Commissioner Kenney seconded,,
motion passed 5-0. Commissioner Biss motioned to approve the March Meeting-Minutes
and Commissioner Kenney seconded, Commissioner Kroiss abstained and motion passed
4-0.
D. Other persons present: Robin Migalla Liaison from Elgin Green Group 350, Angela �.
Talbert, Vicki Wilson, Paul Berland.
i. Paul Berland made a public comment on how he feels the ESC, City
Council, City Staff are still not taking climate change emergency seriously
enough. Some
E. Discussion Items •
1. Adoption of electronic attendance ordinance bylaw that was amended and
approved by City Council allowing electronic attendance at meetings. Elgin
Municipal Code Section 3.03.130.
i. Chairperson Armstrong reviewed the electronic attendance ordinance
would allow up to 2 commissioners to attend electronically as long as we
had a physical quorum at meetings. Commissioner Flaherty asked what a
quorum was and how many it would be. Liaison explain it would be 50%
plus 1 and currently we have only 6 commissioners so the quorum would
be 4: Commissioner Flaherty wanted to know what the definition of
electronic attendance. Staff explained it meant by telephone,video, or
internet connection and with a 24hour notification before meeting to the
Liaison or Chairperson.
ii. Commissioner Biss motioned to adopt the electronic attendance ordinance
for Elgin Sustainability Commission. Commissioner seconded motion and
motion was approved 5-0.
2. Formation of new Climate Change work group.
i. Chairperson Armstrong explained the formation of a new Climate Change
work group. A sign-up sheet was created by both him and staff for
individuals who are interested in serving on the work group. Chair
Armstrong explained that we would need a Commissioner to lead this
work group and is there a commissioner here would want to serve as the
work group lead. Commissioner Flaherty asked persons present if there
was anyone present who wanted to serve on the work group and is it a
sub-group, starting from scratch. Staff explained that this work group is
coming about due to the recent recommendation of ESC and City Council
in adopting the Climate Emergency Resolution. This sub-committee or
work group would focus on climate change measures, initiatives, develop
actions and recommendations needed to restore a safe climate. Initiatives
'include education of residents, city staff on climate science and begin to
lower emissions, and restore ecosystems. Chair Armstong explained the
work,group would make recommendations to commission and then the
commission would vote to approve those recommendations for council. He
expressed that all work groups will need to revisit who will be leading the
work group. Robin Migalla asked commission who is going to chair Solar
and Waste now that those commissioners have resigned. Commissioner
Biss commented that he is still serving on both work groups, so there is still
a commissioner serving on those groups. Commissioner Flaherty
commented that he felt that this Climate Change work group is redundant
and that all the current work groups have initiatives that effect or involve
climate change. Chairperson Armstrong thought it was ok to have overlap
among the work groups.This new work group will need to have short- and
long-term goals. Councilwoman Rauschenberger suggested that all the
City's Dept. Directors should be asked to give an overview of what they
have done and or are proposing to do in the way of projects or policies
that are assisting in combating climate change. Commissioner Biss and
Kenney don't feel it needs to be a commissioner who leads a work group.
Chairperson Armstrong said it is a good starting point for the new work
group to review what the City has done with their HVAC systems, possible
fleet replacement plans, and new building energy codes. Commissioner
Kroiss said he would take on leading the Climate Change Work group and
Chair Armstrong said he would assist. Staff will work with both to review
volunteer interest forms.
3. Review of Grant Program of application and scoring criteria.
i. Chairperson Armstrong explained the history behind why the Commission
is putting a grant program in place. He presented the commission with a
draft examples scoring system and application. If the commission desires
to provide funding to an outside organization and or individual- outside of
a sponsorship or partnership -then it would be best practice to establish a
grant program. A grant program would allow the commission to align on
goals, outcomes, evaluation, measurement, impact and reporting. From a
transparency and inclusive lens, an established program would be able to
be promoted as a complete tool that would allow anyone who fits the
criterion to apply to receive funding. Also,the program's standard
agreements and related materials would go through a legal review one
time, and then the program would be able to run itself after (meaning,
each agreement would not need to go to legal). Commissioner Biss likes
the point system that was in Chairperson's grant draft application.
Chairperson Armstrong would like to have further discussion at the next
meeting in July.
F. Announcements.
1. Staff asked about Farmers Market application for Solar Work Group. Erik Anderson
had inquired about whether we it had been sent in or not. Staff felt 10 Fridays
would probably be difficult due to limited volunteer commitment required.
Suggested if Commission was still interested to consider the Bronze level at 5
Fridays. Maybe another work group could take a Friday or two: Councilwoman
Rauschenberger suggested we could use it to take provide herbicide spraying map
and survey the residents as to what parks they would like to see the reduction in
spraying to take place.
2. Commissioner Flaherty spoke of working with the Wild Ones to help them with
their Native Garden@ Itome project in the way of providing signage and assistance.
He feels they are providing a very important need in helping and educating the
residents on reducing herbicide use and promoting native landscapes. Both staff
and Councilwoman Rauschenberger agreed to help out. Chairperson Armstrong
commented that it would be something that the Green Infrastructure group could
assist with as well.
G. Adjourn: 6:38pm
1. Commissioner Kroiss motioned to adjourn and Commissioner seconded motion.
Motion passed 5-0.
Notification of Sustainability Commission Meeting Location Change.
Notice is hereby given that the Elgin Sustainability Commission will conduct a
Commission Meeting on Tuesday, July 14, 2020 at 6:00pm at Hemmens Cultural
Center, Exhibition Hall, 45 Symphony Way, Elgin, IL 60120
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED: 07/10/2020
ELGIN
Sustatnablitty Commisslon
Meeting Agenda
Tuesday, July 14, 2020 6:00 p.m.
Hemmens Cultural Center, Lower Exhibition Hall
45 Symphony Way, Elgin, IL 60120
1. Call to Order
2. Roll Call
3. Recognize Persons Present
4. Approval of Minutes
• June 30, 2020 Minutes
5. Treasurer's Report
• July 2020 Treasurer's Report
6. Reports - Programs/Activities/Initiatives
• Working Group Reports
9 • Sustainability Grant Program
• Future Search
7. Other Business
• Budget Discussion/Set Date for Budget Retreat
8. Adjournment
Next Regular Meeting:.August 11, 2020
•
iF
Teri Allison
From: Janice Monell
Sent: Wednesday, May 12, 2021 9:54 AM
To: Teri Allison
Subject: RE:Sustainability Commission Information
Attachments: 12.11.18 Agenda.pdf;August 6, 2020 Special Budget Notice and Meeting Agenda.docx
Hi Teri,
I have attached the agenda's for the two meetings. here wasn't a quorum for the July 14th meeting and that is why we
Cdidn't have any official meeting minutes to report.
Thanks,
Jan Monell
Staff Liaison to Elgin Sustainability Commission
Community Recreation Supervisor
Elgin Parks and Recreation
847-531-7012
From:Teri Allison
Sent:Wednesday, May 12, 2021 9:02 AM
To:Janice Monell<Monell_J@cityofelgin.org>
Subject:Sustainability Commission Information
Good morning,Jan
I am currently working on scanning agendas and minutes in the City Clerk's office, and we are missing some items from
the Sustainability Commission. I do not have access to Box,so I am hoping you can send me the items I am missing. I did
check the city website but they are not there.
The Agenda from 12-11-18
Minutes from 7-14-20
Agenda from 8-6-20
Thanks for your help.
Teri Allison
1
NOTICE OF SPECIAL SUSTAINABILITY COMMISSION MEETING
Notice is hereby given that the Elgin Sustainability Commission will conduct a special meeting on
Thursday,August 6, 2020 beginning at 5:15pm., at Hawthorne Hill Nature Center, 28 Brookside Drive,Elgin, IL.
The purpose of this meeting is to discuss matters set forth on the agenda below.
E E IN
Sustatnablllty Commisslon
Agenda •Thursday,August 6,2020
Hawthorne Hill Nature Center
28 Brookside Drive, Elgin, IL 60123
A. Call to order(chairperson)
B. Roll Call (staff liaison)
C. 2020 Budget Discussion Items
1. 2019 Rollover Fund Allocations
2. Refund of Vendor Fees from 2019 Green Expo
3. Return Donation to Elgin Community Network for Cancelled Strong Towns
4. 2020 Sustainability Awards Dinner Status
5. Farmers Market Bronze Sponsorship
6. Future Search
D. 2021 Budget Funding Priorities
1. Grant Program
2. Work Group Initiatives
3. Green Expo
4. Future Search
5. Basecamp Subscription
6. Fox Valley Sustainability Network Sponsorship
E. Adjourn
..........
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend
this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions
regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-
5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
•
E LGIN
Sustalnabllity Commission
Meeting Minutes •Thursday,August 6, 2020
Hawthorne Hill Nature Center
28 Brookside Drive, Elgin, IL 60123
A. Call to order: 5:31pm
B. Roll Call: Councilperson Rauschenberger, Chairperson Armstrong, Commissioners Biss, Flaherty,
McMullen, Kroiss.
C. 2020 Budget Discussion Items
1. 2019 Rollover Fund Allocations:Chairperson Armstrong explained our 2020 budget and opened
the discussion on what to earmark the 2019 Rollover fund totaling$ 9,410. Councilwoman
Rauschenberger expressed the importance of using the funds toward hiring a staff person or
consultant who could conduct a baseline of City's Energy Usage/carbon emissions and
sustainability efforts. Chair Armstrong thought the amount was not enough to hire a consultant
and suggested a marketing handout. Commissioner Kroiss thought the commission could make a
• donation of$3000 to the Koloni Bike Share Program to purchase more bikes.The current program
began and only has 10 bikes for the whole city.A city the size of Elgin should have a inventory of at
least 50 bikes. Commissioner McMullen liked the idea as well as Chair Armstrong and also
suggested purchasing cargo carrying bikes for residents to be able to,purchase groceries.
Commissioner Flaherty felt more data was needed before approving another donation to DNA for
more bikes. He feels we should diversify use of the fund by giving funds to Northern Kane Co.Wild
Ones for their Natives in your Yard program.The group has expressed need for signage and
support for the program.The Commission could provide funding for native seed packets to
promote the program. Commissioner Biss expressed that the funding could go toward removing of
the plastic webbing along the Fox River that traps ducklings and wildlife. It could also go toward
the Commission purchasing milkweed and pollinator seed mix to distribute. Commission Flaherty
suggested we use the funds to promote a Facebook survey to residents asking them where the City
could build more native beds in our parks such as Foundry Park,Trout Park and other corridors.
Commissioner McMullen suggested we take some of the funds and provide more public education
opportunities. Chair Armstrong will be contacting Kane Co.Wild Ones and Greg Hulke to attend a
Green Infrastructure Work Group and create a budget to include native plantings. 2019 Rollover
Funding Ideas discussed were 1. Hiring staff/consultant for city energy usage report,2. Donation to
Wild Ones for Native Yard program, 3. Educational Opportunities,4.Green Infrastructure budget.
2. Refund of Vendor Fees from 2019 Green Expo:Chairperson Armstrong recommended we refund
Green Expo vendor fees from the cancelled event. It is not likely we will be having a large event
such as Green Expo next year. Commissioner Kroiss motioned to approve the refunding of all
vendor fees paid to the commission for the 2020 Green Expo. Commissioner Biss seconded it,
motion passed.
3. Return Donation to Elgin Community Network for Cancelled Strong Towns:Chairperson
Armstrong recommended we refund the donation that was given to us from the ECN for use
towards speaker fees for Strong Towns for the Green Expo.Strong Towns was cancelled due to
COVID-19. Chair Armstrong commented that the ECN is receiving grant requests and they could
use those funds to assist grant applications. Commissioner Kroiss motioned to approve the
refunding of all vendor fees paid to the commission for the 2020 Green Expo. Commissioner Biss
seconded it, motion passed.
4. 2020 Sustainability Awards Dinner Status:Commissioner McMullen said the event would not be
held in person like before and that we could consider a virtual award show.We could run a live
feed on our Facebook page. It could be used as a educational tool. Chair Armstrong suggested we
could still have awards given out at a Council meeting.Commissioner Flaherty commented that
nominations could be submitted online.Chairperson Armstrong asked to table the discussion to
the Tuesday Commission Meeting.
5. Farmers Market Bronze Sponsorship: Commissioner McMullen motioned to approve the$500
Bronze level sponsorship for the Elgin Farmers Market for work groups to promote sustainability
efforts at 5 Fridays. Commissioner Kroiss seconded the motioned, motion passed. Chris Manhiem
from the Solar Work Group commented that the Solar Work Group will not work Farmers Market
unless they can get a solar installer to attend.
6. Future Search: Chairperson Armstrong expressed the need have a meeting with Rise'Jones and
discuss the likelihood of conducting Future Search in this fall with the social distancing restrictions.
Commissioner McMullen feels we do need to update the Sustainability Commission Action Plan.
Conducting it in the Future Search manner will be difficult. McMullen feels it might have to be
conducted in a Zoom format or in small groups. Chair Armstrong suggested we use the CARP from
the City of Evanston as a framework to develop our action plan. Commissioner Flaherty asked if .
staff could come and talk to the commission. Chair Armstrong is going to call Kumar Jenson from
Evanston on what steps they took in developing their plan.
D. 2021 Budget Funding Priorities
1. Grant Program:Chairperson Armstrong commented that the grant program could be setup with
applicants maximum grants being$1000-$1500 each.
2. Work Group Initiatives:
3. Green Expo:
4. Future Search: Look into discussing virtual options with Rise'Jones before committing funds.
5. Basecamp Subscription: Commissioner Biss feels it's still a good tool to keep for the volunteers on
our work groups. Chair Armstrong commented that couldn't we just use the existing Box software.
Kendra Kroiss commented that is was a very useful tool during Green Expo planning.
6. Fox Valley Sustainability Network Sponsorship: Discussion to renew sponsorship at the same level
for 2021.
E. Adjourn:7:17pm
1. Commissioner Kroiss motioned to adjourn meeting,Commissioner Biss second motion passed.
Notice is hereby given that the Elgin Sustainability Commission will conduct a
Commission Meeting on Tuesday, August 11, 2020 at 6:00pm at Hemmens Cultural
Center, Exhibition Hall, 45 Symphony Way, Elgin, IL 60120
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED: 08/07/2020
ELGIN
Sustalnablltty Commission
Meeting Agenda
Tuesday, August 11, 2020 6:00 p.m.
Hemmens Cultural Center, Lower Exhibition Hall
45 Symphony Way, Elgin, IL 60120
1. Call to Order.
2. Roll Call
3. Recognize Persons Present
4. Approval of Minutes
• June 30, 2020 Minutes
• August 6, 2020 Minutes
5. Discussion Item
• Aaron Cosentino- Private Property Stormwater Assistance Program
6. Budget Report
• 2020
• 2021 Draft
7. Reports - Programs/Activities/Initiatives
• Working Group Reports
• Budget
• Sustainability Grant Program
• Sustainability Awards
8. Other Business
• Farmers Market
9. Announcements
10. Adjournment
Next Regular Meeting: Sept. 8, 2020
•
PL
Meeting Minutes
Tuesday,August 11, 2020 6:00 p.m.
Hemmens Cultural Center, Lower Exhibition Hall
45 Symphony Way, Elgin, IL 60120
A. Call to Order: 6:20pm
B. Recognize Persons Present: Robin Migalla and Director of Neighborhood Services
Aaron Cosentino.
C. Roll Call: Chairperson Armstrong, Councilwoman Raschenberger, Commissioners Biss,
Kroiss, Flaherty, Kenney.
D. Approval of Minutes
1. Due to late start waiting for a quorum to be present, approval of minutes were not
approved to instead hear presentation from Aaron Cosentino.
E. Presentation
1. Aaron Cosentino, Director of Neighborhood Services gave a presentation on a proposed
Private Property Stormwater Assistance Program. Consentino informed Commission
that the City has been tracking flooding on private property through code cases. He has
been tracking them over time and there is a increase of flooding over time in the streets,
and private property. Overtime a homeowner changes the property grade that led to
grade and flooding. Homeowners then come to the City and seek assistance for help
with the flooding. Because the City is limited into installing on private property, the City
wants to be involved into a partnership with homeowners to resolve the flooding
problem. Fixing flooding can be a costly fix and can deter homeowners from proper •
drainage. This would be a city program 50% of total cost of work up to $3,000 for private
installation and $5,000 max. for contractor installation of drainage of stormwater off of. •
personal property. The plans would need to be submitted to Engineering Dept. For
approval, City would inspect work and permits would need to be required. Resident
would provide proof of payment of project to City in order to receive the assistance.
Criteria for the program would be documentation of standing water for at least 72 hours
after a rain event and proof of property damage due to standing water. Projects that
would be funded include rain gardens, dry well, drain tile, re-grading, sump pumps. The
City has allocated $40,000 in 2020 with Riverboat funds to provide financial assistance
to homeowners who are experiencing flooding on private property. The hope is that this
program could continue each year with more funds available. Commissioner Biss
commented on how problematic it is for homeowners to fix drainage issues alone. The
only solution might be to excavate the whole property to allow it to go to the aquafer.
Climate change has affected the amount of 100 yr. rain events are more frequent. It
really needs to start with the land developers and following a topographic map and then
we just send it to the streets. Chairperson Armstrong added that developers mound
each lot to have swells in between each house. Each property is unique and not one
solution fits all. There are multiple things such as design standards, run-off, Illinois
farming practices, and increased water vapor content due to rising temp. contributing to
the monsoon rain events we now see• Commissioner Biss asked if City has a large scale
stormwater plan?Answer is no. Chair Armstrong commented that Kane Co. has a
stormwater ordinance that it applies city-wide. Stormwater management hasn't been on part
of a City's plan. Biss gave a recommendation that the city should have a long term
stormwater plan. Commissioner Flaherty thinks it is a good idea but the smaller amount
•money should make more of a impact with smaller amounts by decreasing matching
amounts for such as french drains, dry wells, and rain gardens. He is biased toward native
gardens and rain garden. He likes to keep water on the property and thinks it is more
attainable. Cosentino asked if there is a water table map on how far down water table is in
areas? Commissioner Biss thinks its important to replenish our local aquafers by planning
these draining projects using those maps and charting it out. Commissioner Kroiss thinks this
program is a good solution it will help to bridge the gap with homeowners. Commissioner
Flaherty and Biss suggested consider promoting sustainable solutions such as native plants,
dry wells and rain gardens for more reimbursement with the program. It would promote
biodiversity and the commission could really promote it. Chair Armstrong thinks we should
reach out to Kane Co. Stormwater and Kane/Dupage Water Reclamation District for a map of
what parts of town have history of flooding. Staff will send out map to commissioners, gather
more data and meet with Green Infrastructure Work Group to come up with a
recommendation before year end.
F. Budget Report
A. 2020
1. Summary of 2020, rollover fund amount and escrow fund. Review of discussion
has to how allocate escrow and rollover amount.
B. 2021 Draft
1. Proposed fund of$24,000 with an unallocated amount of$1750 for 2021.
Councilwoman Rauschenberger suggested rolling unallocated amount into a
line item called Education/Training.,This would activity bring in speaker or
education purposes. Commissioner Kroiss motioned to approve the 2021 draft
budget, second by Biss motioned unanimously passed.
G. Reports - Programs/Activities/Initiatives
1. Working Group Reports
1. Waste-No report
2. Green Infrastructure-Chair Armstrong will reach out for meeting on stormwater
program and Tyler Creek Watershed.
3. Climate,Action- Mtg. On Aug. 18th
4. Asset Mapping-Commissioner Kroiss trying to gather data and how to use it
within the legal aspect
2. Sustainability Grant Program
1. Commissioner Kroiss comments on scoring maximum be 31 points with 20
being required recommended to qualify for grant. Councilwoman
Rauschenberger asked if grant will be first come, first serve or rolling basis.
The grant program will be a first come, first serve.
3. Sustainability Awards-Commissioner McMullen'absent.
H. Other Business
1. Farmers Market sign up for dates for Fridays Aug. 21st through Sept. 18th. Staff will set-up
a calendar, rain barrel raffle and pesticide survey. Commissioner Flaherty wants to
provide native seed packets.
I. Announcements
1. Commission has 4 board members vacancies and invites are going out to applicants to
attend a board meeting.
2. Climate Action Work Group meeting is Aug. 18th
3. Best wishes to Commissioner Kenney who has taken a new job in Chicago and due to
residency requirements has had to resign from the board.
• r
J. Adjournment: Commissioner.Kroiss motioned adjourn, seconded by Biss passed,
adjourned at 8:00pm
Notice is hereby given that the Elgin Sustainability Commission will conduct a Commission Meeting on
Tuesday,September 8,2020 at 6:00pm at Edward Schock Centre of Elgin,West Conference Room,100
Symphony Way, Elgin,IL 60120
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED:09/02/2020
E.LGIN
Sustalnabllity Commisslon
Meeting Agenda
Tuesday,September 8,2020 6:00 p.m.
Edward Schock Centre of Elgin,West Conference Room
100 Symphony Way,Elgin,IL 60120
1. Call to Order
2. Recognize Persons Present
3. Approval of Minutes
• June 30, 2020 Minutes
• August 6, 2020 Minutes
• August 11, 2020 Minutes
4. Budget Report
• 2020
• Confirm Expenditures out of$9,000 and Fund
5. Reports-Programs/Activities/Initiatives
• Working Group
• KCT Solar Loan Program
• Sustainability Awards
6. Other Business
• Farmers Market
• Future Search
7. Announcements
8. Adjournment
Next Regular Meeting: October 13, 2020
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting, or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at(847)931-6076, •
or TTY/TDD (847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
•
ELGIN
SusialnobllICy Commisslon
Meeting Minutes
Tuesday,September 8,2020 6:00 p.m.
Edward Schock Centre of Elgin,West Conference Room
100 Symphony Way, Elgin, IL 60120
1. Call to Order: 6:14pm
2. Roll Call:Chairperson Armstrong, Commissioners Kroiss, Biss, McMullen.
•
3. Recognize Persons Present: Curt Mette, Jordan Hill, Angela Talbert, Paul Berland,
Dan Wagner, Robin Migalla,John Kokoris, Nancy Lamia, Sandy Kaptain, Debb Perez.
4. Approval of Minutes-Commissioner Kroiss motioned to approve all 3 meeting
minutes. Commissioner Biss second motion, motion unanimously approved.
• June 30, 2020 Minutes
• August 6, 2020 Minutes
• August 11, 2020 Minutes
5. Budget Report
• 2020-Commission reviewed budget rollover account to confirm expenditures out
of the account. Chair Armstrong recounted that at the last meeting the Commission
suggested providing a sponsorship to Northern Kane Co.Wild Ones, sponsorship to
Koloni Bikeshare, and to a Demonstration Native Garden Project. Commissioner
•
McMullen commented that the demonstration garden project, if not at Foundry Park,
needs to be in a visible location.She reviewed the amounts for each sponsorship:
$3,000 to Bikeshare, $3,500 to the Wild Ones Start in your Yard program, and $2900 for
the garden project.Staff commented that Wild Ones will need to make a presentation
detailing how the sponsorship will be used in the Start in your Yard program, and DNA
will need to detail how the sponsorship will be used in the Bikeshare program.Staff also
noted that the Green Infrastructure work group will need to meet with Greg Hulke to
introduce the demonstration garden project. Commissione Kroiss motioned to approve
sponsorships to Bikeshare for$3,000,Wild Ones for$3,500 and Land Management For
$2,900 for a demonstration garden.The motion was seconded by McMullen and passed
unanimously.
6. Reports- Programs/Activities/Initiatives
• Work Group Reports-
Waste-Commissioner Biss reported that the work group is still discussing
recommending the Plastic Bag Ban and educating the community on contamination in
recycling.A big factor is removal of stickers from recycling. Elgin's contamination rate is at
16%.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting, or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD (847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
Green Infrastructure-Will be creating a meeting soon.
Climate Action-Had first work group meeting on Aug. 18 and proposed sending out
a climate change message to all residents through the water bill, library newsletter, direct
mailing, and Facebook messaging.A message was drafted but is too long to fit on the water
• bill and needs to me edited. Group wants to meet more frequently and informally to
highlight priorities that concern climate crisis, increase change and provide education. Paul •
Berland feels group should meet frequently to setup better communications. He expressed
his frustration and concern on not getting the climate change message statement out on •
water bill yet and brought up commission should do a direct mail postcard to all Elgin
residents. Staff gave costs of a direct mail to 41,000 Elgin Households estimated at$16,000
postage alone not counting costs of printing would bring cost to$20,000 requiring council
approval. Commissioner McMullen stressed we would do a better job getting the'message
out and engaging the community using multiple platforms. It would be counter-productive
and not sustainable to be mailing out postcards when we have free social media platforms
to use. Chairperson Armstrong stated that we first need,to get the message edited down to
the fit the various platforms and that we first need to develop a landing page on the City's
website that is visible and gives education. We would direct residents in the message to the •
landing page for direction on what they can do. Comment was given that we need to
promote the climate resolution on the City's website. Sandy Kaptain commented that we
should create a catchy icon for the page so that we use it in all marketing.We should also
have a dedicated section on website just for climate change issues. Commissioner Biss
commented that ending bad behavior in people's habits will be the most difficult.
Water-Need to begin recruiting volunteers again.
• KCTCU Solar Loan Program-Commissioner Biss motioned that the Commission approve
recommending the KCTU Solar Loan program. Kroiss seconded motioned passed. Staff
will tell Communication Director and KCTU.
• Sustainability Awards-Commissioner McMullen has someone she believes might be able
to help us with planning out the awards.She suggested moving the awards to next April
and tying it in with Earth Month, McMullen will suggest award categories at the next
Commission meeting on October 13tn
7. Other Business
• Future Search-Staff reported that Rise'Jones is willing to come and discuss with
Commission how we can do Future Search in a virtual manner. She just did this with
another group already using Zoom.
8. Announcements-Fox River Clean-Up Day on Sept. 19th.Robin Migalla mentioned Kane •
County's Energy Environment Committee is holding meetings on their 5 yr.Waste
Management plan. She suggests people read it and give comments on it.
9. Adjournment-Motioned to adjourn by Kroiss at 7:26pm.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
• Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting, or who have questions regarding the
• accessibility of the meeting or the facilities, are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD(847).931-5616 promptly to'allow the City of Elgin to make reasonable accommodations for
those persons.
•
Notice is hereby given that the Green Infrastructure Work Group of the Elgin
Sustainability Commission will conduct a Meeting on Tuesday, October 6, 2020
at 6:00pm in the West Conference Room, The Edward Schock Centre of Elgin,
100 Symphony Way,Elgin, IL 60120
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED: .10/02/2020 "
L
ELG1N
Sustalnabtlity Commiss(on
Green Infrastructure Work Group
Meeting Agenda
Tuesday, October 6, 2020 6:00 p.m.
West Conference Room, Edward Schock Centre of Elgin
100 Symphony Way, Elgin, IL 60120
1. Call to Order
2. Recognize Persons Present
3. Private Property Stormwater Assistance Program (Cosentino)
4. Midwest Grows Green/Lords Park
5. Start in Your Yard (NKCWO)
6. Demonstration Native Plant/Pollinator Garden
7. Set Regular Meeting Schedule
8. Adjournment
Next Regular Meeting: TBD
Notice is hereby given that the Elgin Sustainability Commission will conduct a,Commission Meeting on
Tuesday,October 13,2020 at 6:00pm at the Edward Schock Centre of Elgin,Heritage Ballroom,100
Symphony Way, Elgin, IL 60120
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED:10/07/2020
ELGIN
Sustalnabillty Comminxlan
Meeting Agenda
Tuesday,October 13,2020,6:00 p.m.
Edward Schock Centre of Elgin, Heritage Ballroom
100 Symphony Way, Elgin, IL 60120
1. Call to Order
2. Recognize Persons Present
3. Approval of Minutes
• September 8, 2020 Minutes
4. Reports- Programs/Activities/Initiatives
• Work Group Reports
o Climate Action
o Green Infrastructure
o Water
o Waste
o Solar
o Transportation & Mobility
5. Other Business
• Future Search
6. Announcements
• Start in Your Yard w/Doug Tallamy, October 22, 7:00 p.m.,
LINK: https://attend.gailbordeninfo/eveht/4594088
7. Adjournment
Next Regular Meeting: November 10, 2020
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting,or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at(847)931-6076,
or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
Ji r
ELGIN
- Sustalnability Commission
Meeting Minutes
Tuesday,October 13,2020 6:00 p.m.
Edward Schock Centre of Elgin,Heritage Ballroom
100 Symphony Way,Elgin,IL 60120
1. Call to Order:6:08pm
2. Roll Call:Chairperson Armstrong, Commissioners Biss, Flaherty, Kroiss, McMullen: Council
Liaison Rauschenberger
3. Recognize Persons Present: Paul Berland, Cheryl Brumbaugh-Cayford,Jennifer
Jarland—Kane County Recycling Coordinator, Robin Migalla,Jean Muntz, and Susan
Swing.
4. Approval of Minutes: Commissioner Kroiss made a motion to approve the minutes
of the September 8, 2020 meeting. Commissioner Biss seconded the motion which
was approved unanimously.
5. Reports- Programs/Activities/Initiatives:
• Work Group Reports:
Climate Action—The Work Group is developing a web-based landing page and
messaging to educate the public on the climate emergency and the need to act
quickly to mitigate the release of greenhouse gases (GHGs) into the
atmosphere.The group will recommend actions that government, business,
institutions, and individuals can take (and need to take)to address the climate
emergency and mitigate global warming.A lengthy discussion centered around
the need to access multiple media outlets to distribute and connect people to
the information. -
Green Infrastructure—City staff is working with Midwest Grows Green to
development a low impact turf maintenance program for areas in Lords Park.
Recommendations will include a reduction or elimination of pesticide use, and
education resources in support of the program.
City staff and the Northern Kane County Chapter of Wild Ones are discussing
partnering on solutions to mitigating ponding of stormwater on private property
in areas scattered about the city. Staff is proposing a grant program to assist
private property owners in stormwater related problems.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to•allow them to observe and/or participate in this meeting,or who have questions regarding the
accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
The Work Group and the Northern Kane County Chapter of Wild Ones will
discuss potential locations to establish demonstration pollinator gardens with
City staff. One possible location might be the former library property along the
Fox River Trail, near Hemmens and The Centre.
Asset Mapping—The Work Group is continuing with efforts to map community
assets.
Water—The Work Group is working with City staff and the Northern Kane
County Chapter of Wild Ones on the stormwater mitigation initiatives described
above under the Green Infrastructure Work Group activities.
Friends of the Fox River presented a proposal to remove the Kimball Street dam.
Grant funding to study the impact, benefits and cost of dam removal could be
available with City Council support.
Waste—The Work Group is continuing its research on programs which could
result in a ban on single use plastic bags or a use fee.
Robin Migalla presented two videos addressing the plastic waste problem
impacting global waters and potable water supplies. Also discussed was an IEPA
initiative to test water supplies in every Illinois community for fluorinated
pollutants known as PFAs. PFAs are used in many products and are now linked
to a variety of health risks. Migalla requested that the Commission present this
information to the City Council.
Comments on the draft Kane County 2020 Solid.Waste Management and
Resource Recovery Plan are due by October 26, 2020. Kane County is looking for
any public comment pertinent to the recommendations for actions proposed in the
plan,from input on community impacts to ideas for minimizing waste and maximizing
diversion from landfills.
Solar—Planit Green and Seven Generations Ahead will be sponsoring a webinar
showcasing a community solar project under development near Rockford. For
customers wanting to access solar energy, but not able to install on their
property, a subscription to a community solar project offers access to "green"
energy.
Transportation & Mobility—The City has released a request for proposals
seeking a design consultant to undertake Phase II Engineering and Construction
Engineering to complete Bike Route 4. The bike route will link the Fox River Trail
with destinations and neighborhoods in the southwest sector of Elgin and areas
west to Bowes Creek Subdivision.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting,or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
6. Other Business:
• Rise'Jones will attend the November meeting via Zoom to discuss with the Commission
how we can facilitate Future Search in a virtual manner:She has experience facilitating
this with another group using Zoom.
• The Commissioners had a discussion regarding on-line conversations related to activities
of the Commission and work groups,and compliance with the Open Meetings Act.
7. Announcements:
• Start in Your Yard w/Doug Tallamy, October 22 at 7:00pm.
LINK: https://attend.gailbordeninfo/event/4594088
• NENA will host an event at Anne/Douglas Park to unveil some new sculptural
elements in the butterfly/pollinator garden.The event is scheduled for Sunday,
October 18 at 2:00pm.
8. Adjournment:The meeting adjourned at 7:50pm.
NEXT REGULAR MEETING: November 10, 2020
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting,or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
Notice is hereby given that the Climate Action Work Group of the Elgin
Sustainability Commission will conduct a Meeting on Tuesday, October
20, 2020 at 6:00pm in the West Conference Room of the Edward Schock
Centre of Elgin, 100 Symphony Way, Elgin, IL 60120
The purpose of this meeting is to discuss matters set forth on the agenda•
below. DATED: 10/16/2020
ill ►
ELGIN
Sustalnublllty cammis.Ian
Climate Action Work Group
Meeting Agenda
Tuesday, October 20, 2020 6:00 p.m.
West Conference Room, Edward Schock Centre of Elgin
100 Symphony Way, Elgin, IL 60120
1. Call to Order
2. Recognize Persons Present
3. Climate Action
• Forwarding Recommendations to Sustainability Commission
• Resource List
• Multi-Media Outreach
• Creating Web-Based Landing Page
4. Adjournment
Next Regular Meeting: Tuesday, November 17,'2020
•
Notice is hereby given that the Elgin Sustainability Commission will conduct a Commission Meeting on
Tuesday,November 10,2020 at 6:00pm at the Edward Schock Centre of Elgin, Heritage Ballroom,100
Symphony Way,Elgin,IL 60120.
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED:11/04/2020
ELGIN
Sustuinabitity Commission
Meeting Agenda
Tuesday,November 10,2020,6:00 p.m.
Edward Schock Centre of Elgin,West Conference Room
100 Symphony Way,Elgin,IL 60120 '
1. Call to Order
2. Recognize Persons Present -
3. Approval of Minutes
•. October 13, 2020 Minutes
4. Future Search Virtual Discussion(6:10pm)
Join Zoom Meeting
https://us04web.zoom.us/j/77976215563?pwd=SUMvV1dBVIpnWHdRc3JpQnRhWHBjUTO9
Meeting ID:779 7621 5563, Passcode:9pjQxm
5. Reports-Programs/Activities/Initiatives
• • Work Group Reports
o Climate Action
o Green Infrastructure
o Asset Mapping
o Water
o Waste
o Solar •
o Transportation,& Mobility
6. Other Business
7. Announcements
8. Adjournment
Next Regular Meeting: December 8, 2020
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting,or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
ELGIN
suetalnability Commlesion
Meeting Minutes
Tuesday,November 10,2020,6:00 p.m.
Edward Schock Centre of Elgin,
100 Symphony Way,Elgin,IL 60120
1. Call to Order: 6:01pm
2. Recognize Persons Present: Chair Tom Armstrong, Liaison Jan Monell,
Commissioners McMullen, Flaherty, Kroiss, Sandy Kaptain, Robin Migalla, Bill Koehl,
Susan Swing, Dekovia Livingston,Jean Munz, Paul Berland,Angela Talbert, Rise'
Jones.
3. Meeting Minutes: Comm. Deb McMullen motioned to approve October 13, 2020,Chris
Flaherty seconded motion. Motion passed unanimously.
4. Future Search Virtual Discussion: Rise'Jones described how she took the principles and
approach of Future Search virtually with Elgin Group Ministries.The process went better with
4 focus groups to condense the focus and simplify the effort. Persons serving need to be
identified, elected and recruited should be community stakeholders i.e. businesses,school
district, nfp groups. Rise'stressed the goal is to build community advocates vs. adversaries.
Comm. McMullen commented that messaging needs to be interlinked w/each work group
and action plan and we need to build message/education on outreach opportunities.Chair
Armstrong suggested that development of climate action plan, benchmarking, and landing
page should be the focus.Councilwoman Rauschenberger want to have the small groups
focus on branding,communication messaging. Chair Armstrong wants the commitment of
zero CO2 emissions and it's important to have focus groups have knowledgeable and experts
in environmental sciences. Flaherty commented that the climate plan needs to be completed
and then build momentum off of that.Sandy Kaptain commented that simplify the plans to
start by signing onto green energy by 2023,energy efficiency such as solar,and don't wait for
government to make the changes vs. individuals.The baseline report is needed for a stepping
off point for the Commission to proceed in creating focus groups for Future Search. Comm.
Who the Commission chooses to select needs to make a commitment and passion for it. No
decisions were made but further discussions on baseline inventory reports and choosing
comm. Stakeholders.
5. Work Group Reports-Programs/Activities/Initiatives
a. Climate Action-Paul Berland stressed the urgency to address the climate change
and to get a letter out to all residents on City Letterhead addressing the situation
immediately. He doesn't want to wait for web landing page or water bill message
to be completed. Chair Armstrong discussed that the web link landing page and
beta site is important to have ready prior to sending out letters, water bill
message etc. so residents have a place to go for more information. He asked
Commission to review the climate change letter message and the water bill
message. Comm. Kroiss motioned to approve the letter message, Comm.
Flaherty seconded, motion unanimously approved. Comm. Flaherty motioned to
approve the water bill message, Comm. Seconded, motion passed unanimously.
b. Green Infrastructure-Request that WONK complete online financial funding
request detailing what projects/programs WONK will be using funds. Commission
will need to formally approve request before funds can be distributed. Comm.
Flaherty plans on contacting Greg Hulke on the placement of pollinator habitats
along Fox River Trail near Hemmens on Rt. 31 or other suitable sites. Soil samples
were taken at Lords Park. State of IL has new Milkweed Planting Project.
1. Asset Mapping-Working on GIS mapping together.
2. Water-Encourage Commissioners to read the web link report on water quality
from the EPA. Kane Co. and U-46 are collaborating on storm water swales and
flooding issues.
3. Waste- Hope commissioners found time to watch YouTube videos on plastic
waste problem. Comm. Biss will be planning a meeting soon.
4. Solar- No report
5. Transportation & Mobility-Bike route 4 phase II and phase Ill
6. Other Business:
Comm. McMullen discussed U-46 how they are focusing on Sustainability by having
stakeholders such as Adm.Teachers,students, and alumni be involved in the process. It has
been a long endeavor but it is something the ESC could look as a model.Areas of focus indoor
air quality, improving operational efficiencies so there is direct increase in cognitive
improvements.
Comm. Flaherty encouraged all the commission members to contact your
councilperson and mayor to express your support for a full-time Sustainability Officer
The City Council meeting on November 11, 2020 at 5pm will be discussing 2021
Budget and 3 yr. Financial Plan. Send your public comments to Mayor in support of
Sustainability Officer by Noon on November 11th.
Commission will need to approve 2021 meeting schedule at December meeting.
Councilwomen Rauschenberger commented that the Commission should work on a
report that could be sent to Council to update them on what the Commission has
been working on the past year. Chair Armstrong said a possible summary of what the
commission has done could be reviewed in front of Council.
7. Announcements: Bikeshare program for Elgin is currently on hold while Koloni works out issues
with GPS tracking of unreturned bikes. No new purchasing of bikes at this time until the
matter is resolved.
8. Adjournment:Comm. Kroiss motioned to adjourn at 7:42pm, Comm. Flaherty seconded.
•
'Jotice is hereby given that the Elgin Sustainability Commission will conduct a Commission Meeting on Tuesday, December 8,2020 at
i:00pm in person and virtually on Zoom.
The purpose of this meeting is to discuss matters set forth on the agenda below.
DATED: 12/02/2020
JL
ELGIN
sultolntblllfy comml$,tofl.
Meeting Agenda •
Tuesday, December 8, 2020, 6:00 p.m.
Edward Schock Centre of Elgin,West Conference Room
100 Symphony Way, Elgin, IL 60123
Virtual Meeting on Zoom
Meeting ID:$30 2167 0317,Passcode:903433
1. Call to Order
2. Recognize Persons Present
3. Approval of Minutes
• November 10, 2020 Minutes
4. Funding Requests
• Start in Your Yard—Northern Kane County Wild Ones
• In-Stream Class Equipment—Friends of the Fox River
5. Work Group Reports
• Climate Action
• Green Infrastructure
• Asset Mapping
• Water
• Waste
• Solar
• Transportation & Mobility
6. Other Business
• 2021 Meeting Schedule
• Special Meeting Dates—Planning Retreat, Budget Retreat
• Grant Program—Submission Cut-off Date
7. Announcements
8. Adjournment
Next Regular Meeting: January 12, 2021
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or•participate in this meeting, or who have questions regarding the
accessibility of the meeting or the facilities, are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons. '
Sustainability Commission
Meeting Minutes
Tuesday, December 8, 2020.
Edward Schock Centre of Elgin,West Conference Room
100 Symphony Way, Elgin, IL 60123
1. Call to Order: 6:05pm
2. Persons Present: Chair Armstrong, Liaison Monell, Commissioners Biss, McMullen, Flaherty, Sandy
Kaptain, Angela Talbert, Mary Alice Masonik,Jean Muntz, Erik Anderson, Susan Swing, Gary Swick,
Robin Migalla, Carol Rauschenberger, Cheryl Brumbaugh, Kevin Zaldivar, Nancy Lamia,Tia
Aagesen.
3. Approval of Minutes: Commissioner Biss motioned to approve November 10, 2020 Meeting Minutes.
Seconded by Commissioner McMullen. Minutes approved.
4. Funding Requests
• Start in Your Yard—Northern Kane County Wild Ones-Jean Muntz explained their funding request and
informed Commission what the funding request is being used to pay for:website developer, plant
vouchers for native plant packages, and yard signage.They have run a good publicity campaign
partnering with the library and police department.They had an October video on Doug Talamy, utilized
police connections in the neighborhoods with newsletter,scheduled for a January/February reading
event at Gail Borden Library and has been involved with virtual presentations through U-46.
Commissioner McMullen motioned to approve NKWO funding request for$3500, Commissioner
Flaherty seconded motion, motion passed unanimously.
• In-Stream Water Quality Monitoring Equipment—Friends of the Fox River-Gary Swick from FOFR
explained that the funding would purchase metered and upgrade the water monitoring equipment they
use for science based experiential educational program by upgrading the in-stream equipment for
classes and by securing 24 additional calf boots for younger students, and a multi parameter photometer
and pH meter to measure the chemical characteristics of streams. Commissioner McMullen commented
how important it is to have age appropriate boots for the kids. Chair Armstrong asked how many
students you reach now. FOFR reaches 1200 students, 3 trips a year per school and they are booked
solid every year. Commissioner Flaherty motioned to approve funding request of$1944.Commissioner
Biss seconded motion, motion passed unanimously.
5. Work Group Reports
• Climate Action- Chair Armstrong informed Commission that landing page was being developed
with Molly Gillespie's help and on target to have it go live before Gail Borden Library
newsletter release. Commission will have a full page in that newsletter scheduled for release
December 12th. Water bill message is being edited to fit on bill and hopefully will be out in
water bills beginning January 10th
• Green Infrastructure-Armstrong and Flaherty discussing locations of other demo garden in
Elgin. Flaherty has been working with eastside residents on garden. Commissioner Flaherty has
developed concept plan for pollinator gardens on raised beds and need to sit down with Greg
Hulke to develop it on Channing Garden site.
• Asset Mapping
• Water-Commissioner McMullen working partnering County on technological side, with NKWO,
Soil and Water Conservation Dist., and U-46 on rain gardens. Focusing student efforts on
existing near west rain gardens already there working on educational piece with storm water
and water conservation issues.
• Waste-Working on a preliminary report in Basecamp to record work group efforts and
comment.
• Solar-Erik Anderson reported that returning back into Elgin from Door Co. and trying to gauge
what the work group has been doing. No one on the work group wants to stand-up to be Work
group is in need of a chair and wanted to know if the Commission had any ideas on that and
what the work group should be focused on. Chair Armstrong commented that the
Commissions focus is to develop climate action plans and solar is an important part of it due to
the focus in reduction in greenhouse gases.
• Transportation & Mobility-Committee reviewed phase 2 engineering plans for Bike Route 4 at
the City. It is a route that has a lot of connections, Baxter Woodman is the firm who was
recommended to take on the project and will then go to city council for approval.The route is
long from Grolich Park to Rt. 31, ECC, to Bowes Creek out west.
6. Other Business
• 2021 Meeting Schedule-Discussion of Commission schedule on second Tuesdays of the month and the
insertion of establishing a planning meeting and a budget retreat meeting. Commissioner McMullen
commented that it is important that we get planning established because we are missing out on •
opportunities to get our message out to the public. Discussion on Saturday dates for the special meeting
dates. Commissioner Flaherty motioned to approve second Tuesday of the month for Commission
meetings in 2021 and to add special mtg. dates for planning and budget on Feb. 20th and July 24th.
Commissioner Biss seconded motion, approved unanimously.
• Special Meeting Dates—Planning Retreat, Budget Retreat
• Grant Program—Grant Application Submission Cut-off Date is confirmed as October 31, 2021. Discussion
on keeping the grant application submission date be October.31sf of the calendar year. Commission
confirmed that date was to stay October'31st.
7. Announcements-Councilwoman Rauschenberger informed Commission that a full-time Sustainability
Coordinator position and Greenhouse Gas Inventory is part of the 2021 Budget for approval on December
23rd City Council meeting. It was debated at last Council meeting how it was a partisan issue but she
provided statistics on the issue.She hoped Commissioners were watching the Council meetings to see the
discussion. Commissioner Flaherty commented that he thought it was good these items got discussed.
Commissioner McMullen stressed that it is even more evident that the Commission needs to plan our public
message better. Chair Armstrong that it is important the City recognize that this is now part of the National
agenda. Cheryl Brumbaugh commented that it is important to write to City Council in support of these
budget additions. Flaherty and Armstrong agreed and recommended that you can email it, contact 311 with
a comment or address support to City Clerk or Mayor.
Commissioner McMullen provided info. on National Biodiversity Teach-In.Scheduled for Feb. 1, 2021 and
runs 5 days on Fridays.There was over 100,000 participants in 2020, please share info.
Commissioner Flaherty provided information that there are Clean Energy Grants available for Elgin schools
for K-12 for environmental education. He will send a link.
8. Adjournment: Commissioner McMullen motion to adjourn at 7:03pm, motion seconded by Commissioner
Biss.
it