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HomeMy WebLinkAbout2016 Sustainability Commission Minutes & Agendas Sustainability Commission 2016 Meeting Schedule 2nd Tuesday of each month at 6:15 p.m. City Hall, 2nd Floor South Conference Room January 12 February 9 March 8 April 12 May 10 June 14 July 12 August 9 September 13 October 11 November 8 December 13 ELGIN Sustainabittty Commission Agenda •Tuesday,January 12, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Communications Welcome newly appointed Commissioner Scott Hajek E. Discussion Items F. Old Business 1. Solar ordinance Continued discussion on potential modifications to the City of Elgin's current solar ordinance. 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. G. Commissioner comments/announcements Liaison to announce change to Kane County Recycling events Designation of commissioner to call City of Geneseo regarding their grants and solar panel installations ECC Sustainability event for 2016 Backyard Chickens Pilot Program presentation at Wednesday's Council meeting H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions -- regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. illi ELGIN Sustainability Commission Minutes •Tuesday,January 12,2016 • 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Chairperson Knoerr and Commissioners Aageson, Hajek, Hernandez,Jacobs, Keare, Masterson, and Segel are all present. D. Approval of previous meeting's minutes The November 2015 meeting minutes were approved. E. Communications Welcome newly appointed Commissioner Scott Hajek F. Discussion Items Chairperson Knoerr stated that she will read a section of Roberts Rules of Order at the beginning of each meeting for the next few months to help serve as a refresher.Today, she read Part 1- How business is conducted. G. Old Business 1. Solar ordinance Continued discussion on potential modifications to the City of Elgin's current solar ordinance. Commissioner Jacobs updated the commission that the federal tax rebates have been extended for installation of solar in residential and commercial facilities for another 4 years.The rebate will be for 30%until 2020, after which it will go down to 20%and then another year following, to 10%. The State of Illinois is still without a budget, and thus has no ability to provide any rebates. Commissioner Masterson said at the Wanxiang open house, ComEd suggested a smart grid would come to Elgin prior to 2018, potentially in 2016. Commissioner Jacobs mentioned that the first residential solar permit has been issued in Elgin. He stopped by the Community Development office and asked the cost of a permit, and was told it depends, but typically is$140-150. People have the option of selling power back to ComEd. If one does not sell kilowatts back to ComEd, it is necessary to have a converter and storage unit, which would cost an additional $6,000-7,000. Liaison inquired as to the residential permit holder's total cost for solar. Commissioner Jacobs informed that the resident installed 15 panels with an initial investment was$17,800 total. She received a $5336 tax incentive, $5000 solar equipment incentive, leaving$7,300 as the cumulative total.The Code Department informed Commissioner Jacobs that solar panels' estimated weight is 64 pounds per square foot. He has found in research panels to weigh closer to 4 pounds each. Commissioner Jacob's goal throughout the solar ordinance whole process is to generate more panels being installed within the city of Elgin. He fears those with old homes trying to get solar could lead to more roadblocks. It's important to learn more about newly built homes, with good structural integrity, and the potential to r make the permit process easier on those homeowners. Commissioner Jacob's other concern is how we reach out to homeowners.There is a "residential owners guide to permits" in the Community Development Department that could and should include solar. The commission could create and distribute a flyer new home builders to tell them about solar, and what the steps are, how much it will cost, how much they could save. Developers and project manager could speak with the Code Department and have them look at building plans and find out the weight limits of the trust on the home prior to residential homeowner interest. Commissioner Keare said ECC's lab has a solar panel, and 2-4 pounds per square foot is the average weight.When installing new panels on an older roof, one must consider push points. Commissioner Aageson suggested we need to solidify what questions we want to ask Sarosh, of the Community Development Department. She suggested we bring in a few experts to discuss the ordiance, like an engineer that installs solar. Gary suggested Brent from Wanxiang or Chet from Freedom Field would be two options. She suggested Commissioner Jacobs come up with five points of interest. Commissioner Keare spoke to Andy Urbach from ECC, and he would be happy to join a discussion too. Chairperson Knoerr said we need a copy of Geneseo's ordinance, which Wanxiang suggested has been very successful.The ultimate goal is to create a brochure to market solar installation. Melissa said our research and questions should be sent out in advance to guests being brought into the conversation. Commissioner Hajek suggested having an architect would be a better person to invite relative to discussion on weight limits. He suggested talking to Raoul Johnston in building and finding out what the current restrictions are in the building code to allow for installation. Chairperson Knoerr said Judson has a very advanced architectural program with a sustainable component and she will make some phone calls or reach out to Aaron for contacts there. Bruce Dalquist is an architect which may be a logical person to reach out to, and Commissioner Segel will call him. Ideally,we want to have this prepared for the February meeting. Commissioner Hajek suggested that Sarosh would not need to come to our meeting if we can come up with the recommended changes with these folks. Commissioner Jacobs agreed to write up changes in a manner that shows changes directly on the ordinance. He will then send it to the liaison to distribute to the commission any additions/revisions. After that, it can be sent to suggested experts. Commissioner Hajek agreed to discuss the issues with Sarosh and Raoul in Community Development. Liaison agreed to find the Geneseo ordinance to distribute to the commission. Commissioner Hernandez mentioned looking into grants opportunities with the Solar Foundation. Chairperson Knoerr suggested asking the experts for ideas on getting schools or Habitat for Humanity to be interested in solar. 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. Commissioner Masterson mentioned an idea of installing solar panels on the Gail Borden Public Library Rakow Branch building. It's already a Gold LEED building. Commissioner Hajek mentioned that we need to get a copy of the building plans to determine the feasibility of such a project. If it was designed for LEED, there could be potential for land use around the building,too. Based on the design, panels would only be visible on the residential side, and not from the road. Commissioner Masterson motioned the commission further explore a partnership with Gail Borden Public Library district to help them install solar on their Rakow branch building.All were in favor. The following are necessary to move forward: Liaison contact the Grand Victoria Foundation to see if match funding still exists& if Rachel can attend our next meting;Then the Commission will contact library board to see if there's interest and then conduct a feasibility study. Liaison will send commissioners the Partner for Places FAQs for reference. Commissioner Segel noted that 30%of the decision for the Partners for Places grant is based on the STAR [ Community program. H. Commissioner comments/announcements Liaison to announce change to Kane County Recycling events Designation of commissioner to call City of Geneseo regarding their grants and solar panel installations ECC Sustainability event for 2016 Liaison will find a person of contact for the event and ask for an event budget and detailed plan to distribute to commission prior to February meeting. Backyard Chickens Pilot Program presentation at Wednesday's Council meeting Liaison announced that Senior Management Analyst,Aaron Cosentino, will be presenting a report at Wednesday's(tomorrow's) Committee of the Whole meeting at 6 p.m. in the City Council Chambers of City Hall. Liaison will send out a copy of the presentation to all commissioners after it has been presented to council. Commissioner Masterson announced his findings on the Solar Star Foundation and suggested we can help out local schools. The next Sustainability Honor Roll presentation is this April.Thus, the Commission would be best to vote in February, so that award can be ordered in time. Liaison will send out the Honor Roll nomination template,as well as all previous nominee write-ups to all commissioners for consideration at the February meeting. Commissioners can bring any new nominations then. I. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Ili , r ELGIN Sustainability Commission Agenda •Tuesday, February 9, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Communications 1. Roberts Rules of Order Review(section reviewed by Chairperson Laura Knoerr) E. Discussion Items 1. Conservation Foundation rain barrel partnership program Review program and partnership support 2. Earth Day at Hawthorne Hill Nature Center event sponsorship Review event plan and budget and consider sponsorship proposal 3. ECC Sustainability Green Faire event sponsorship Review event plan and budget and consider sponsorship proposal 4. Sustainability Honor Roll Review any new nominations as well as previous nominations and cast votes for April 2016 honoree 5. 2016 National Mayor's Challenge for Conservation Consideration of national challenge& writing city statement of support 6. ComEd grant opportunities Consider applying for both/either of ComEd's Green Region or Powering Safe Communities grants F. Old Business 1. Solar ordinance Continued discussion on potential modifications to the City of Elgin's current solar ordinance. 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. G. Commissioner comments/announcements H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend - this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ELGIN Sustainability Commission Minutes •Tuesday, February 9, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr and Commissioners Frazier, Masterson, Hernandez, Segel and Hajek present. C. Approval of previous meeting's minutes January 2016 minutes were approved. D. Communications 1. Roberts Rules of Order Review(section reviewed by Chairperson Laura Knoerr) Chairperson Knoerr read through the section of Roberts Rules regarding obtaining the floor. E. Discussion Items 1. Conservation Foundation rain barrel partnership program Review program and partnership support The commission considered having rain barrels pre-ordered and then picked up at the Earth Day Celebration or at ECC's event. To promote sustainability issues, the commission could look to purchasing several extras.That idea was tabled for another time. Commissioner Frazier motioned to invest the $250 to support the rain barrel program.The motion passed. Commissioner Masterson asked for photos. Liaison will request educational materials to distribute to commissioners and the public. 2. Earth Day at Hawthorne Hill Nature Center event sponsorship Review event plan and budget and consider sponsorship proposal City Naturalist Maura Neuffer presented the event sponsorship proposal for the 2016 Earth Day Celebration at Hawthorne Hill Nature Center, requesting$1000 in sponsorship funds. A motion was passed to support the event to the full sponsorship request. 3. ECC Sustainability Green Faire event sponsorship Review event plan and budget and consider sponsorship proposal Present from ECC were Katherine Sawyer, Executive Director of Institutional Advancement and Foundation, Ileo Lott, the new dean of sustainability, business and career technologies, as well as Glenn Earl, Professor of Entrepreneurship.They presented their event sponosorship proposal. Maker Faire includes Sustainability Pitch Competition, Co-curicular event, ECC Shark Tank, Student Robotics Club, ECC Wellness Club—students from graphic design, HVAC, and they explained how sustainability related to all areas of academics. Last year's event drew around 800 attendees and over 30 vendors, costing ECC roughly$10,000.They have created sponsorship levels, and requested the Sustainability Commission be the single, premier sponsor, providing $5,000 in funding. The group provided a budget and revenue model for the event set to take place on Wednesday, April 20, reception 8 am, event 9:45/10-3 pm. Hours are not set in stone yet —they will need to scale to the size of the event based on the support they receive. Commissioner Segel will attend some planning meetings. Commissioner Hajek suggested they push for more media attention to reach a bigger crowd. A motion was passed to sponsor the event as the premier sponsor. 4. Sustainability Honor Roll Review any new nominations as well as previous nominations and cast votes for April 2016 honoree A motion was passed to forego normal voting procedures and present the award to Multifilm,who has been runner up the last two awards. Liaison will contact Multifilm regarding honor and write a press release for the award. 5. 2016 National Mayor's Challenge for Conservation Consideration of national challenge& writing city statement of support Commissioner Masterson motioned to support, and the motion passed. Liaison will get to work on the next steps.The item will be placed on Old Business on the March agenda to remind us of upcoming challenge and offer outreach opportunities. ComEd grant opportunities Consider applying for both/either of ComEd's Green Region or Powering Safe Communities grants Motion was passed to share this information with other City staff to see if there's a need. F. Old Business 1. Solar ordinance Continued discussion on potential modifications to the City of Elgin's current solar ordinance. Based on discussions with city's community development staff, the ordinance is "a living, breathing document," and they will be open to amending it. Commissioner Jacob's suggestion to have different levels of permits would be a good option. Older homes do not have the structural roof integrity that newer homes do.There is some flexibility. Two of Commissioner Jacobs' recommendations would not be part of the ordinance modification: establishing a fund to refund part of the cost, and publicizing the availability.Those are separate activities outside of the amendment. Amending the ordinance would to apply differently to having two different ages of homes (anything before said date needs engineering, and anything after said date does not need engineering). Commissioner Masterson found Xaniang's solar panels way 2.33 lbs per square foot, and the hardware would way about less than that per square foot, all together less than 5 lbs per square foot (their normal size was 4x8). He also mentioned there is nothing regarding leasing solar in the ordinance. The commission intends to continue the discussion. Commissioner Masterson would like to ask someone to speak to • us about the leasing aspect. Liaison will reach out to the resident who has solar on her home, and see if she would be willing to be a liaison to U-46 for solar efforts. 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. This item was tabled, as the discussion's development is pending support from Grand Victoria Foundation. G. Commissioner comments/announcements Commissioner Masterson will try to arrange a tour of Multifilm, possibly on the Wednesday or Friday of Earth Day week when commissioners may already be taking off work to participate in those sponsored events. H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. C C ELGIN Sustainability Commission Agenda •Tuesday, March 8, 2016 • 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Communications 1. Roberts Rules of Order Review(section reviewed by Chairperson Laura Knoerr) E. Discussion Items 1. Micro Pig Discussion Presentation from Elgin resident, Dominick Monica F. Old Business 1. Solar ordinance Continued discussion on potential modifications to the City of Elgin's current solar ordinance. 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. 3. Conservation Foundation rain barrel partnership program Discussion of logistics,pickup event, etc. 4. Review program and partnership support2016 National Mayor's Challenge for Conservation Discussion of outreach efforts G. Commissioner comments/announcements H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r III ► ELGIN Sustainability Commission Minutespar•Tuesday, March 8, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr absent—appointed Commissioner Masterson to chair for tonight's meeting. C. Approval of previous meeting's minutes February 2016 minutes were approved. D. Communications 1. Roberts Rules of Order Review(section reviewed by Chairperson Laura Knoerr) Tabled due to length of agenda &absence of chairperson. E. Discussion Items 1. Micro Pig Discussion Presentation from Elgin resident, Dominick Mollica Elgin resident, Dominick Mollica provided the commission with a description of micro pigs, including the 14 breeds of varying sizes that fall into the category.The Julianna breed is the focus of his presentation. He provided a comparison between other size/types of pigs, as well as reasons for having them as pets and potential disadvantages. He went on to discuss current zoning ordinances,Title 17 Zoning and Elgin Municipal Code Ordinance No. G9-10, suggesting the code is outdated, as pet pigs were not even around until 1985. The ordinance was created at a time when there were just farm pigs, which weigh up to 800 pounds. Commissioners then had the opportunity to asked questions. Commissioner Aagesen asked what other cities allow micro pigs. Dominick said no cities in Illinois specifically allow micro pigs, but some might have a conditional use added in. In South Elgin, having a micro pig does not violate any ordinance, and it's a rather grey area in Carpentersville, but neither having ordinances specific to the animal. When asked about vet care, the closest vet to Elgin is in Wheeling,with the next closest being three hours away. Commissioner Masterson asked about breeding in city limits? Mr. Mollica suggested that restrictions could be placed in such an ordinance. Commissioner Frazier asked what he was looking for specifically and Mr. Mollica said a conditional use, or permit similar to backyard chickens. Commissioner Frazier suggested his strongest footing would be conditional use situation, but that falls into zoning. Regarding the city's strategic areas and the Sustainability Master Plan goals, the commission would not be able to support the efforts. Commissioner Aagesen explained her situation with backyard chickens and that the HOAs have control over that, regardless if an ordinance is passed. Commissioner Masterson suggested this situation is different than chickens because those are in the backyard, and they produce eggs. They support sustainability with both local food supplies and education as valid arguments. Commissioner Aagesen suggested approaching the zoning commission would be best since the issues seem to involve the zoning ordinances. F. Old Business 1. Solar ordinance Continued discussion on potential modifications to the City of Elgin's current solar ordinance. The commission continued discussion on amendments to the solar ordinance.There is much desire to promote the ordinance, and solar availability to residents and local businesses. Promotional materials can provide information on tax incentives (those currently available) as well as the steps taken to get a permit and install, and also promote the idea of leasing solar panels. Commissioner Hajek suggested changes to the ordinance would fall into historic building, older and new homes. Historic home may not be able to have solar panels due to their historic nature, and older homes may depend on the records that are available. If there are no plans or records available, a structural engineer would need to be hired to ensure stability of the roof. Newer homes should have the records and not require the former. Discussions with Sarosh Saher in planning also pointed out that the concern is not so much the weight of the solar panels, but the effects of wind and when the wind pulls up on the panel. Perhaps the ordinance just needs a slight modification saying, "if the city determines that you need a architect/engineer based on your home's age and records, then you must." Otherwise,the approval process is much simpler.This stipulation could be based on the date, but not spelled out in the ordinance. Commissioner Jacobs would like it more specified. e"'' Commissioner Masterson inquired if the ordinance needs include anything in regards to leasing. It was determined that is not the city's responsibility, and there would be a buying agreement if house was sold with leased panels installed. Therefore,there it is not necessary to include anything about leasing on the city's ordinance. 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. The commission would like to install solar panels on the southern end of the Centre of Elgin building, close to the parking deck/skyway.This was considered the best option as it's a community facility and we cutting energy costs would be very helpful. Backup options would be the Police Department, Eastside Recreation Center, or Public Works.The commission would like to find out electrical bills for each building, Commissioner Frazier agreed to find bills in finance. Regarding other building options, public works would have enough room to store extra panels for educational purposes,for example the Public Works Open House. If on Police Department, it would need to be on the southern end. A proposal would need to hold a huge educational component, how the solar serves as a educational point for visitors and residents at a community facility. It would also save money, be an example to the community, promote solar options, reduce the city's carbon footprint, and enhance the quality of life. Some information is still needed to move forward like the feasibility of the roof. Commissioners need to research how much it would cost based on scale (3 panels vs. 6 vs. 9), if the roof is structurally sound and how it would be connected. Commissioner Hajek will speak with building. Commissioner Keare will look into connectivity. Commissioner Masterson will ask Wanxiang to recommend engineers. The commission passed a motion to move forward selecting the Centre as the ideal location to install solar panels if awarded the grant. Liaison will resend Partners for Places website documents to the commissioners. • 3. Conservation Foundation rain barrel partnership program Discussion of logistics,pickup event, etc. Commission suggested we try to have the pickup event during Hawthorne Hill's native plant sale.The commission wants to offer$10 off rain barrels, when purchaser provides an Elgin address,whether its delivery or pickup,for the first 100 residents (incorporated or unincorporated). Conservation Foundation can then invoice the City. Liaison will see if the Conservation Foundation can create a button on payment website for$10 off with Elgin address. She will also follow up with Wild Ones of Northern Kane County regarding rain barrel sales at the plant sale. 4. 20016 National Mayor's Challenge for Conservation Discussion of outreach efforts Liaison will send marketing materials to commission, pledge information and write a press release. G. Commissioner comments/announcements Commissioners will send a Multifilm tour date preference Commissioner Masterson and he will • arrange with Multifilm. H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — . this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r r ELGIN Sustainability Commission Agenda •Tuesday,April 12, 2016 • 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Communications 1. Sustainability Honor Roll Mayor Kaptain presents award to Multifilm Packaging Corporation E. Discussion Items 1. Fox Valley Sustainability Network Liaison& commissioners Hajek and Segel to report on launch meeting and discuss option to sponsor network 2. Enviroscapes Discuss opportunity to contribute to purchase of an enviroscape model to be used at city and city-sponsored events 3. Recycling Magnets Discuss opportunity to purchase or contribute to purchase of recycling magnets to be mailed to residents F. Old Business 1. Solar ordinance Continued discussion on suggested amendments to the City of Elgin's current solar ordinance. 2. Partners for Places grant proposal Continued discussion on project idea,requirements, and timeline. G. Commissioner comments/announcements Sustainability Expo-April 20 Earth Day Celebration-April 22 Friends of the Fox River Cleanup Day-April 23 H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions - regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ELGIN Sustalnobility commission Minutes •Tuesday,April 12, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes Chairperson Knoerr, Commissioners Aagesen, Hajek, Hernandez,Jacobs, Keare, Masterson, and Segel present. D. Communications 1. Sustainability Honor Roll Mayor Kaptain presents award to Multifilm Packaging Corporation Mayor Kaptain explained the achievements of Multifilm and the honor it is to have an Elgin business make so many efforts in sustainability. Mayor Kaptain then presented Dave Rohrschneider, plant manager and one of the owners, with the award. Mr. Rohrschneider elk explain the company's involvement in sustainability and the return on investment it has provided the business. E. Discussion Items 1. Fox Valley Sustainability Network Liaison& commissioners Hajek and Segel to report on launch meeting and discuss option to sponsor network Commissioner Hajek and the liaison briefed the commission on the Fox Valley Sustainability Network launch meeting, as well as the opportunity for sponsorship and commission involvement.The group plans to host meetings every other month. Commissioners showed interest and asked to be included in invites via email. Each commissioner hopes to attend one meeting in the next year, and continue conversations related to collaboration and support. 2. Enviroscapes Discuss opportunity to contribute to purchase of an enviroscape model to be used at city and city-sponsored events The liaison informed the commission that the city's contracted stormwater management company, Baxter&Woodman, is willing to put$500 of their contract fee towards the purchase of an enviroscape model.The commission discussed the different model options available. Commissioner Keare motioned to purchase the Watershed/Nonpoint source model,with the commission paying the balance, less the $500 allocated from Baxter& Woodman.The motion was passed. 3. Recycling Magnets Discuss opportunity to purchase or contribute to purchase of recycling magnets to be mailed to residents The commission requested the liaison find out the percentage of customers/residents that receive their water bill online in comparison to by mail.The commission wishes to find out more details on glass recycling.The commission would like to partner with Waste Management a magnet & hand out to be given to residents that continue to receive with cart hangers for contaminated recycling.The commission passed a motion to table the discussion until the May meeting,when the discussion can happen with Waste Management. The liaison will look into cost breakdown. F. Old Business 1. Solar ordinance Continued discussion on suggested amendments to the City of Elgin's current solar ordinance. The commission reviewed content of flyers created by Commissioner Jacobs for solar promotion. Commissioner Hajek suggested having realtors hand out flyers to older homes, but a different version of the flyer. Liaison will follow up with staff regarding suggested ordinance modifications. Liaison will also touch base with resident Paige Fitton to see how the Solar Social went. 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. The previous idea to install solar panels on the Centre has been dissolved due to gathered information.The Centre would need a new roof in order to install solar. In addition, flat roofs are not ideal due to pull of wind on panels. Other ideas were suggested. A small geothermal system would be a feasible option for Hawthorne Hill Nature Center. Commissioner Hernandez suggested the commission pursue a pilot program where households donate organic waste to a group,for example Elgin Community Garden Network,for use in gardens. It was suggested that Kane County in partnership with the University of Illinois connection, sells compost bins, and it might be worth looking into. The commission will continue to explore ideas. G. Commissioner comments/announcements Sustainability Expo-April20 Commissioners agreed to attend the event and volunteer at the commission's table at various times throughout the day Earth Day Celebration-April 22 Friends of the Fox River Cleanup Day-April 23 H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r i p: ELGIN Sustainability Commission Agenda • Tuesday, May 10, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Discussion Items 1. Community Gardens discussion Patsy Hirsh, volunteer at Advocate Sherman Hospital, will discuss community gardening at Sherman& open the discussion for opportunities to expand community gardening in the city 2. Debrief recently sponsored events Discuss&provide feedback on ECC and Earth Day events 3. Kane County Food Hub Feasibility Study Commissioner Aageson will provide the commission with information on this local study E. Old Business 1. Solar ordinance Liaision will provide an update on staffs review suggested Solar Ordinance amendments, and allow for additional feedback on marketing ideas 2. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. F. Commissioner comments/announcements Fox Valley Sustainability Network—June 8, 3-5 p.m.forum at Two Brothers Roundhouse in Aurora G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ELGIN Sustatnablllty Commission Minutes •Tuesday, May 10,2016• 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr and Commissioners Aagesen, Frazier,Jacobs, Keare, Masterson and Segel present. C. Approval of previous meeting's minutes April 2016 minutes were approved. D. Discussion Items 1. Community Gardens discussion Patsy Hirsh, volunteer at Advocate Sherman Hospital, will discuss community gardening at Sherman&open the discussion for opportunities to expand community gardening in r the city Patsy provided the commission with a presentation on the community gardens at Sherman hospital and expressed her desire for community gardening to expand in Elgin. Commissioner Masterson inquired as to the necessary items needed to garden in raised beds on old industrial,or"brown" sites. Patsy suggested it is complicated, but perhaps possible with some sort of barrier.The group would need to do some research. She suggested it's crucial to have a core group "bought in" and invested in making it work.She also suggested the city do a survey to look for interest.Throughout research, Sherman volunteers found raised beds were preferred to tilled areas, mostly to avoid weed issues. It may be worthwhile to develop a "starter" package to set groups up for success—what is needed to start and to sustain it.There are gardening and seed grants, usually available in the fall. Liaison will share Patsy's email address and phone number. Patsy suggested that another great resource is the "Idea garden" in St Charles, where all the Master Gardener interns work.The Extension Office is a huge resource as well. 2. Debrief recently sponsored events Discuss&provide feedback on ECC and Earth Day events Commissioner Segel went to ECC's debriefing of the Sustainability Expo. He reported that the problem mentioned was that they worked with a short time frame.They also suggested the date was conflicting. Commissioners that were present felt the event was poorly attended, especially by students.Those students that attended, or worked, the event did not know what to do, and they did not appear to be running the event, unlike the previous year. Ultimately, it was not well organized. Commissioner Keare felt it was a good networking event, but really only met people that were representing other tables. The commission agreed students need to be more involved in the event. Commissioner Frazier inquired about the process of sponsored events and whether they required to s report back to us. She suggested better event plans need to provided much earlier on,as well as proof that there is a marketing plan in place. Liaison will ask them to attend next r meeting,as well as councilmember to address concerns. Liaison will see if there is a post- event scoring sheet used for city-sponsored events or if that is something to be considered. Commissioners requested to see ECC's accounting reports for the event.We need groups to provide accountability. Commissioner Jacobs motioned any future expenditure be accompanied by an accountability, evaluation, and report of spending and that any sponsorships should require a city agreement with reimbursements on paid receipts, as well as a follow-up evaluation and report on spending at meeting following the event passed.The motion was passed.The commission suggested that ECC plan and present next year's event much earlier, like January when students return for the semester.The commission was unsure of who was in charge and running the event. It should be a college wide project, not just the sustainability classes. Liaison will reach out to the organizers and try to get them to the next meeting to discuss the event. Earth Day was successful. Keep the ballons tied up, so kids can't bring them outside. 3. Kane County Food Hub Feasibility Study Commissioner Aagesen will provide the commission with information on this local study Commissioner Aagesen discussed the food hub, as a local food distribution center idea that's about two years out from being reality.The county is looking to create a food hub to connect groups and communities. Where a local farmer may have a certification in processing food,they could bring their items to the hub to be processed, packaged and sold. Farmers would get paid from the hub. It allows them to reach a much larger market than a CSA or Farmer's Market, and at a much larger scale.The hub would have all safety certifications. At this point,they are looking primarily at produce. Commissioner Aagesen suggested we should keep this item on the radar and see what they come up with.The research and conversations have all been overwhelmingly positive. E. Old Business 1. Solar ordinance Liaision will provide an update on staff's review suggested Solar Ordinance amendments, and allow for additional feedback on marketing ideas Liaison shared feedback from city planners regarding suggested modifications.They modifications are not feasible, as response suggested that regardless of the home's age, the city requires engineer or architect to reassure roof can support the panels and mounting is adequate. Liaison will send email from city planner and attachments.The commission motioned to table this item. 2. Partners for Places grant proposal Continued discussion on project idea,requirements, and timeline. Commissioner Knoerr asked for a report on all the projects funded by the commission, and organizations that have asked for grants.Some that came to mind include rain gardens and water retention,gardens off of Shales. butterfly garden in NENA, Friends of the Fox, and Mighty Acorns.She suggested we find success stories and look for other grants to help fund good ideas. F. Commissioner comments/announcements Fox Valley Sustainability Network—June 8,3-5 p.m.forum at Two Brothers Roundhouse in r Aurora Liaison announced two events: NENA Bufferfly Gala and Green Building Forum. G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations In order to allow them to observe and/or participate in this meeting,or who have questions - regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r Li ELGIN Sustainability Commission Agenda •Tuesday,June 14, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Discussion Items 1. Waste Management presentation Waste Management public sector representatives will update the commission on recent pilot recycling programs and outcomes, as well as plans to expand programs. 2. Solar presentation Elgin resident, Paige Fitton, will provide the commission with a presentation and discussion. 3. Debrief recently sponsored events Discuss&provide feedback on ECC event with Professor Glenn Earl 4. ComEd's proposed demand charges policy discussion Discuss S81585 and its potential effects on homeowners and the solar industry E. Old Business 1. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. 2. Community Gardens Continued discussion on ideas&logistics into expanding options in Elgin. F. Commissioner comments/announcements Fox Valley Sustainability Network—Liaison & Commissioner Segel will recap the June 8 meeting. G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r di a ELGIN Sustainability Commission Minutes •Tuesday,June 14, 2016 • 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr and Commissioners Aagesen, Frazier, Hajek, Keare, Masterson and Segel present. Commissioner Jacobs resigned prior to the June meeting. C. Approval of previous meeting's minutes May 2016 minutes were approved. D. Discussion Items 1. Waste Management presentation Waste Management public sector representatives will update the commission on recent pilot recycling programs and outcomes, as well as plans to expand programs. Waste Management representatives Vaughn and Sheila provided the commission a presentation on the recent recycling pilot program in Elgin. They covered the program's background, Phase 1, Phase 2 and the next steps. Commissioner Aagesen inquired if they had any information on contamination rates in cities that have banned plastic bags. They did not have that information. 2. Solar presentation Elgin resident, Paige Fitton, will provide the commission with a presentation and discussion. Paige Fitton provided the commission with a presentation related to energy savings and solar. She discussed options residents have like having a Nicor energy audit. She also discussed the Nest thermostat and how it can save energy by changing heating/cooling settings when you are away from the home. She then discussed solar. While it would be nice to have off-grid solar, it involves a battery, which is currently very expensive. It was pretty easy to have on the grid solar. She discussed how solar panels have dramatically fallen is price in the last 5 years and the payback can be 5-8 years. In addition Home Owners Associations cannot deny residents. There is also a Federal tax incentive available to pay for 30%of cost, including the cost of the panels, mounting and installation. Pat Curran, a builder in the West Point Gardens neighborhood, is supportive of solar and will be offering solar packages on new homes being built. Perhaps the commission can reach out to new builders and developers to suggest similar packages. Paige recommends that the Sustainability Commission send a letter to Home Owners Associations informing them of the state statute that they cannot deny residents solar, so they are informed when a resident inquires. She suggested we ask Illinois Solar Energy Association (ISEA)for a draft letter. Paige recognized Elgin's diverse housing stock and the reasons for the structural engineer requirement, even though it can be an extra expense. Regarding installation and the current ordinance, she was curious if there could be more accommodations in the setbacks on the roof. The current setbacks,she assumed, were for firefighter purposes. However, she would have liked use more space on the roof for additional solar panels. She went to the Illinois Solar Energy Association(ISEA) website, checked their certifications and recommended installers and then sent inquiries to those companies. She picked three companies based on reviews and asked for proposals. They all conducted site visits and ask for her energy account number and then explained the process. Paige found ComEd to be a big barrier in the process. The solar installer applies for an interconnection agreement. ComEd can't say no,since its part of state legislation. Interconnection agreement and net metering agreement are required. 3. Debrief recently sponsored events Discuss&provide feedback on ECC event with Professor Glenn Earl Professor Earl provided materials regarding the event debriefing they had at ECC, and suggested they will begin planning the event much earlier this year. He suggested positioning this as co-curriucular event instead of extra credit and getting more students involved earlier in the process. 4. ComEd's proposed demand charges policy discussion Discuss 581585 and its potential effects on homeowners and the solar industry ComEd is trying to push the state to have demand charges, but ComEd has not said what the charges are. Some believe ComEd are trying to get a bail out for its nuclear plants. The proposals have been very vague and suggest getting rid of net metering. The commission is concerned as it could hurt the solar industry if net metering were abolished or tampered with. Federal government is supporting renewable energy by offering incentives, and the state should as well. The ISEA website shows a response to ComEd's letter from April and highlight the problems in red. elk E. Old Business 1. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. The commission will continue this discussion at the July meeting. 2. Community Gardens Continued discussion on ideas&logistics into expanding options in Elgin. The commission will continue this discussion at the July meeting. F. Commissioner comments/announcements Fox Valley Sustainability Network—Liaison& Commissioner Segel will recap the June 8 meeting. G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ELGIN Sustainability Commission Agenda •Tuesday,July 12, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Discussion Items E. Old Business 1. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. 2. Community Gardens Continued discussion on ideas&logistics into expanding options in Elgin. 3. ComEd's proposed demand charges policy discussion Discuss additional information on 581585 and potential for drafting a letter stating the commission's position on the issue. 4. Sustainability Honor Roll Review any new nominations. Discuss advertising nominations. Commission to vote for next awardee at the August meeting. F. Commissioner comments/announcements Liaison will provide an update on rain barrel sales G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ELGIN Sustalnabtltty Commission Minutes •Tuesday,July 12, 2016 • 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr and Commissioners Frazier, Hajek, Hernandez, Keare, Masterson and Segel present. C. Approval of previous meeting's minutes June minutes were approved. D. Discussion Items No new discussion items. E. Old Business 1. Partners for Places grant proposal Continued discussion on project idea, requirements, and timeline. The commission will combine this discussion item with the Old Business Item 2:Community Gardens. 2. Community Gardens Continued discussion on ideas&logistics into expanding options in Elgin. Community members present to join conversation include Bob and Anne Bedard of the Elgin Community Garden Network(ECGN)Board, Pat Hirsh of Advocate Sherman Hospital and the Master Gardeners Kane County Extension Office,John Bordsen Chair of ECGN Board. In addition, resident and U-46 teacher, Paige Fitton was in attendance. Mr. Bedard inquired if Elgin was a registered Sustainability Community with USDN. He stated there are 142 in the U.S. and it seems to be a favorable standing for grant recipients. He also mentioned the Partners for Places grant website suggests it be presented that our gardens target diversity and help with economic hardship. Community gardens could also address childhood obesity. Water source, soil remediation, and management are the main issues to look at with each plot of land considered. Mr. Bedard and his colleagues have identified 4-5 sites that target the parameters of this grant. The programs Advocate Sherman has available could help make this project very successful. Collaboration amongst different entities in the community is key. The group has identified already that the project would involve neighborhoods, the city, hospital(s), the extension office, and community networks. There's a one-year grant of which provides$35,000-70,000 of funding, or a two-year grant of$50,000-100,000, where the timeframe refers to when all funds must be spent. Mr. Bordsen said that ECGN has received many inquiries from people and groups in the community so there is definitely interest. In addition, education is a large part of the ECGN's mission. Commissioner Segel suggested we develop a working group to develop the plan and proposal. The sites ECGN has in mind include(1)the vacant lot near Food for Greater Elgin, (2)AID Elgin land, (3)Kiwanis Club of Elgin, and the Eastside Recreation Center(ERC).Another site option is Printpack Illinois Inc., located near McLean Blvd. and Big Timber Rd. In recent years, ECGN purchased power tools for Abbott school students to build garden boxes. It's possible that they would be interested in doing this again since they no longer have shop class. This collaboration could be incorporated into the grant, teaching students skills, which they may not otherwise receive, as the class was removed with budget cuts in recent years. The group noted that Presence St.Joseph Hospital is starting gardens this year, with 41 beds.Adovcate Sherman has ongoing classes that are free, and the community can attend them to learn about gardening. The extension office is very open to growing new projects, especially when it comes to neighborhoods in need. The major costs for such a project will come from the building supplies for the boxes, any remediation to the ground, and administrative costs(website, design work, signs, education). The group noted a few other considerations. It may be worthwhile to have a couple rain barrels at the ERC.At the Sherman gardens, some garden boxes are made of wood, and others are from composite. These two options should be considered. The group must also consider other enhancements and features like benches,picnic tables, butterfly gardens, native plants, storage(shed or box),fence, compost bins, signage, and interpretive signs.A plan must be developed to move forward with this project idea. One nice part of the sites selected is that they cover all areas of Elgin. Liaison will look into the USDN certification. The entire group will go through grant information in detail and visit sites recommended. At the August 2016 commission meeting, the group can begin building out the costs. In addition, the group will look at the criteria matrix and map out how to meet each requirement at the September meeting. Liaison will email meeting minutes to ECGN members in addition to commission. 3. ComEd's proposed demand charges policy discussion Discuss additional information on SB1585 and potential for drafting a letter stating the commission's position on the issue. Commissioner will discuss letter and position with legal. If permitted, she will mail to Illinois Senators Noland, Oberweis, McConnaughay, and Syverson. 4. Sustainability Honor Roll Review any new nominations. Discuss advertising nominations. Commission to vote for next awardee at the August meeting. Chairperson Knoerr will submit a nomination via the online form at cityofelgin.org/greenaward. Liaison will post to social media that nominations are encouraged by the public. F. Commissioner comments/announcements Liaison will provide an update on rain barrel sales Liaison updated the commission that 15 rain barrels have been purchased through the program. The commission passed a motion to purchase a rain barrel to keep on hand for educational/demonstration purposes. G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. i# ELGIN Sustainnbiiity Commission Agenda •Tuesday,August 9, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Discussion Items 1. SunPeak Solar will present it's solar feasibility study for select city owned buildings 2. Mighty Acorns budget 2016-2017 School Year E. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin& meeting grant requirements. 2. ComEd's proposed demand charges policy discussion Liaison will update commission on letter 3. Sustainability Honor Roll Review nominations and vote for October awardee F. Commissioner comments/announcements Liaison will provide an update on rain barrel sales Commissioner Masterson will announce 2016 Northern Illinois Renewable Energy Summit G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. s III r ..„,.............. ELGIN Sustainability Commission Minutes •Tuesday,August 9, 2016 • 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr and Commissioners Aagesen, Frazier, Hajek, Hernandez, Masterson, and Segel are present. Commission passed a motion to alter agenda, and allow JoAnn Armenta, president of Shared Harvest Foundation,to introduce herself and share some quick information. She mentioned how Elgin was deemed the most obese city in Illinois.She suggested that having a grocery store in walking distance from neighborhoods and in the downtown area could be very beneficial to the area, and to help curb this statistic.The store would be open to all, not just members. She is looking to form partnerships with the Sustainability Commission and other community groups that have the same vision. She wishes to retrofit a van or bus into a mobile food truck that sells r subsidized produce to neighborhoods.The foundation just became a 501c3 non-profit,with a focus on education.JoAnn left contact information with the group. C. Approval of previous meeting's minutes July 2016 minutes were approved. D. Discussion Items 1. SunPeak Solar will present it's solar feasibility study for select city owned buildings Matt Bellehumeur,Sales Director for SunPeak Solar, discussed that they are interested in putting together a Power Purchase Agreement (PPA),which allows a non-profit to take advantage of tax incentives when getting solar, without paying money upfront for installation and equipment.The company is interested in setting up a PPA with the City of Elgin,to provide solar on some city owned facilities.Through discussion with the liaison, the group is looking at the feasibility of installing solar the Riverside Water Treatment Plant, at 375 W. River Road in Elgin.The idea is to purchase the power at a fixed cost for 20 years.Saving could be nearly$16,000 in year one with the locked rate at .071 versus the current.084.This would cover 15%of all the energy at the site. Over the entire 20 years,the site could acquire about$650,000 in energy savings, plus the environmental benefits that come with it.Tax equity investors put up the lump sum, and get their payback within 6 years. Investment groups provide the maintenance, monitor, and insure the equipment.As they own it,they basically would be selling us the energy. We get r immediate and stable energy costs. PPA can be set up with different rates. Some numbers are variables. Commissioner Frazier mentioned concern over the security risk of having people out at a facility that could impact resident's safety, like a water treatment facility. The commission passed a motion to have liaison get input from Water Director Kyla Jacobsen on issues such as water safety, and how it aligns with critical responder responsibilities she has at a facility of that magnitude, or if she has other suggestions of locations that would be successful, such as the ERC or the Slade Water Treatment Plant. 2. Mighty Acorns budget 2016-2017 School Year The Commission passed a motion to support the proposed budget and fund it the same as last year.The commission requested the Mighty Acorns provide a presentation and year- end report. E. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin&meeting grant requirements. John Bordsen, Bob Bedard and Mary Roberti were all present from the Elgin Community Garden Network. In addition, residents Paige Fitton and June Franz were present.The group discussed the timeline for the Partners for Places grant.The Request For Proposal (RFP)goes out in December,with a due date in January. Grants would then be awarded in April or May. It would be wise to apply for the 2-year grant,given we could not receive the money until the beginning of a gardening season, and it'd be difficult to put all the funding to use in one year.The intent over the last month was to approach the groups at the five potential sites and confirm interest, prior to performing a cost analysis. Bob and his team visited all the sites, and found they are all ADA compliant.The following describes each site: • Kiwanis Park-This park is owned by the City and there is parking, which is helpful. There is, however, no water source. Bob talked to Kyla and there is a water main close, and it would cost about$5,000 to bring a feeder line off of it.This park could have a tiered garden,so the perimeter would still ADA compliant. A solar panel could run a timer for a water box.This is good site for the grant as we are using different areas of sustainability. It's also right next to Section A housing.This would be a highly visible project, as it's located near Villa and National. We could put native plants along the back retaining wall improve aesthetics. Interpretive signs would be added for education as well. • ERC-This site will be undergoing a new park renovation soon. Raised boxes and then a teaching area off the walkway would be appropriate.There would be a canopy over the teaching area.They could make the food available to the members that come. • AID-AID was not interested in anything being built on their Bowes property, but they have 13 acres adjacent to the DMV on Route 31. North of the house on the property,there is a lot of land that ties into the sidewalks.The group has an unfunded mandate to go out and show they are engaged with the community. With the state's budget impasse,they haven't been able to accomplish as much. They were thrilled about the proposal.They want a teaching area in the middle, and possibly some benches.The rest would be built out around it.This entire project would be handicapped accessible, with all raised beds.There's no limit to the size of this garden area and it could produce an enormous amount of food.This site hits a lot of the criteria for the grant.AID assists 18-90-year-olds. • Food for Greater Elgin-The ECGN group is looking to visit Garfield Conservatory in Chicago,to help get ideas for this location. Norm and Michelle would be working on this.They also want a center area for teaching.The people that use their facility would have access to the garden. Master Gardeners from the Extension Office can teach classes at this site. Each section of this would involve urban farming.They would love fruit trees on this site,too. • Print Pack-Since this is considered a hazardous materials site, no volunteers or teaching would be available.The company would build everything, maintain and water it.They would let Food for Greater Elgin come in weekly and collect anything that's harvested.They would need a landscape architect draw up plans, and that's basically all the work needed on our end. In regards to the grant score sheet,the second bullet point gives points if the project is a multi-issue plan endorsed by mayor or city manger. It's important to incorporate parts of the Sustainability Action Plan in writing the grant proposal. Mary noted that typically when we talk about gardens, we are talking about a season.This project plan doesn't provide for any type of harvest in the winter months. More work is being done with hydroponic growing,to provide fresh vegetables year-round. She hopes to visit places doing this in Aurora and see what options there might be for Elgin.John is working on the infrastructure plans. Resident June Franz was also present. She introduced herself and described her passion for helping feed people. She suggested getting homeless people involved in this project would help to give them a sense of purpose and encourage healthy eating. She wants to get involved and eventually get her own plot of land to help feed the homeless. Next steps:The group needs to find a grant writer to collaborate with other organization grant writers. Liaison will contact Grand Victoria Foundation. Liaison will continue efforts to get a USDN membership, have liaison send out STAR Community information. 2. ComEd's proposed demand charges policy discussion Liaison will update commission on letter 3. Sustainability Honor Roll Review nominations and vote for October awardee F. Commissioner comments/announcements Liaison will provide an update on rain barrel sales As of August 4, 33 subsidized rain barrels have been sold through the program, marking one-third of the commission's 100 subsidized rain barrel goal. Commissioner Masterson will announce 2016 Northern Illinois Renewable Energy Summit Liaison reminded that the commission has two free entries this year, as a refund was not available last year for the two spots we had purchased. Gary plans to drive and has room for others wishing to carpool. Liaison will provide another reminder of this event at the September meeting. Commission Frazier announced a Bring Your Own Bag campaign put on by other groups. This is something the commission can help promote year-round. G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions - regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ' ELGIN Sustainability Commission Agenda •Tuesday,September 13, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Discussion Items 1. Mighty Acorns 2015-2016 School Year Wrap-up 2. Simple Recycling Discuss Simple Recycling program for free curbside pickup of clothing,shoes, toys, etc. E. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin& meeting grant requirements. F. Commissioner comments/announcements Liaison will provide an update on rain barrel sales Liaison will provide update to solar initiative 2016 Northern Illinois Renewable Energy Summit reminder G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions --- regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ELGIN Sustainability Commission Minutes •Tuesday,September 13, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr and Commissioners Aagesen, Hajek, Hernandez, Keare, Masterson and Segel present. C. Approval of previous meeting's minutes August 2016 meeting minutes were approved. D. Discussion Items 1. Mighty Acorns 2015-2016 School Year Wrap-up Maura Neuffer, City of Elgin Naturalist, presented a wrap-up report for the past school year of Mighty Acorn programming. Mighty Acorns now has six classes of 3-6th graders at Hillcrest Elementary School in Elgin. The stewardship component is what is unique to this environmental program. The classes take three field trips to Hawthorne Hill Nature Center on top of all the in-class sessions. The goal is to create environmentally literate students who also enjoy time outside in nature. Hillcrest Elementary is the perfect partner for this program, as the students can walk over to the nature center through the park. The principal is interested in expanding the program to more 3rd grade teachers. 2. Simple Recycling Discuss Simple Recycling program for free curbside pickup of clothing, shoes, toys, etc. Liaison will send all supporting materials to the commission. Liasion checked with Waste Management and they were supportive of such a program. The commission would want collections tracked to see how much is getting picked up; it would be an interesting statistic. Commissioner Segel motioned to pursue this program to completion and move forward to City Council. E. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin& meeting grant requirements. Liaison will email STAR Technical manual via WeTransfer to the commission. Commissioner Hajek suggested the cost may not be worth the amount of staff time needed as it requires a lot of detailed research to become a certified community. The certification is based on self-reported information that requires a lot of calculations. It would take a big, dedicated group of people to accomplish this with lots of time and research. Liaison spoke with a representative of the Urban Sustainability Directors Network (USDN) and it sounded hopeful she could be a member.The basic membership costs $400 a year, which would need to come from the Sustainability Commission's budget. It also requires liaison participation in several discussions, which could be useful in bringing ideas and strategies to the commission. Commissioner Segel made a motion to approve USDN membership fees. A second motion was made to put STAR Communities on the January 2017 agenda to revisit the idea once we know the status of Community Gardens and if there is time to move forward. F. Commissioner comments/announcements Liaison will provide an update on rain barrel sales The program has sol 43 rain barrels total, 39 of which have been to Elgin residents. Liaison will provide update to solar initiative Liaison will put together a RFP for solar projects with a Purchase of Power Agreement (PPA) so interested companies can provide options. 2016 Northern Illinois Renewable Energy Summit reminder Waste at City Events The commission discussed opportunities to reduce waste at events, particularly sorting options, so that waste could be separated into a trash, compost and recycling. For this to be successful, many volunteers would be required to stand by bins and make sure the right items are getting placed in the right place.The commission would like to reach out to local high school green organizations and ask them to involved and volunteer. It would be best to try this out in the spring at the Fox Trot. Liasion to look for Pumpkin composting info and send out to all G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ELGIN Sustainability Commission Agenda •Tuesday,October 11, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Communications 1. Sustainability Honor Roll Mayor Kaptain presents award to Friends of the Fox River E. Discussion Items 1. Shared Harvest letter of support Evaluate Shared Harvest Food Co-op funding and suggested support F. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin& meeting grant requirements. G. Commissioner comments/announcements Liaison will provide an update on rain barrel sales Liaison will provide update to solar initiative H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r • ELGIN Sustainability Commission Minutes • Tuesday, October 11, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Chairperson Knoerr and Commissioners Hajek, Hernandez, Masterson, Segel present. C. Approval of previous meeting's minutes D. Communications 1. Sustainability Honor Roll Mayor Kaptain presents award to Friends of the Fox River E. Discussion Items 1. Shared Harvest letter of support Evaluate Shared Harvest Food Co-op funding and suggested support Thomas Lesiewicz of Shared Harvest was present to answer any questions. He explained the group has several banks lined up willing to support this investment, but for the economic model to work,they need city support for the build out part of the project. Banks can assist after build out is completed. Shared Harvest wishes for the community to be more vocal, and that means more groups on board. Liaison explained it would not be within our duties to suggest where the funds come from (like TIF). The commission could, however, write a letter support to city council describing the coop as a good investment of city funds. Chairperson Knoerr volunteered to draft the letter. Funding must be lined up by the end of this year. Without said funding, all efforts and contracts must be renegotiated. Shared Harvest plans to go to City Council in November for the final ask. Commissioner Segel motioned for the commission to communicate a positive message in support of Shared Harvest Food Coop and encourage them to provide a sufficient amount of funding that identifies that the city is truly supporting the build out of this community project. The motion passed. Liaison will send Tom the DCEO grants Gary found. r F. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin& meeting grant elk requirements. The RFP for Partners for Places goes out in December, so USDN membership timing is perfect.The liaison will need to become a member in November. Patsy Hirsh went to Wisconsin and found a property that has the same type of project that the group is proposing for AID. She went to a Master Gardener conference and toured an aquaponics system that was solar powered and had a greenhouse. It's gravity-fed system had tilapia tanks up high, and water flows down and feeds crops, and they are able to harvest every day all year round. Water is recycled; waste product from tilapia provides nutrients to grow the plants. They have a grading system for nutrient content in food created in these processes. This project produces a level 6, meaning its extremely high in nutrients. Building edifices costs $5000. The company Bob Bedard found will take 55% of profits off the cost as they want to help with such a project in Elgin. They ensure all is ADA compliant inside and outside with a 3D mapping system. Meat handling could be done in the building on the AID property. It meets the needs for the mandate to provide work for AID clients.The system Patsy Hirsh saw provides fresh vegetables to local restaurants, schools, coops, and grocery stores. For the footprint, it grows 5x the amount of produce as a regular growing season. The architect understands the grant process and would provide drawings prior to receiving any grant funds. Liaison explained her concerns about needing an RFP for such work. Liaison needs to confirm the grey area with legal, whether or not grant funds given to city for community project needs to work through the normal purchasing process. Bob Bedard also knows an artictect LeAnn, who can help with the build out drawings the '"" Food for Greater Elgin property. She is a minority local business. She needs to provide us with real costs to associate with this program. Kiawannis Park would require about $5000 for the water pipe, and rest of the build out is simple. Commissioner Segel wants to know how we can get more people from the community involved, other than just the group that would be there working. He wants to incorporate a bigger education component for students. Food for Greater Elgin site is intended to be a teaching site for urban farming. Patsy Hirsh said many schools like Elgin High School don't have appropriate places to teach such things. It would be nice to have smaller scale aquaponics at their schools in the future. Bob Bedard said these teaching gardens could provide a location for people to learn about it before they try to build their own garden. Grant should be written in away to allow for plenty of funds, and if there are funds unused for building the gardens initially outlined in the plans, they could be used for educational signage at the locations. With training people to eat healthy,the group could also get ECC's culinary department involved to provide recipes. Liaison will forward Illinois State grants to Bob Bedard to see if there are any backup option for some of these sites. G. Commissioner comments/announcements Liaison will provide an update on rain barrel sales No sales since last meeting—liaison will not boost posts/spend for marketing as the weather is changing. She continue marketing efforts for rain barrels again in the spring. Liaison will provide update to solar initiative Liaison will be researching other communities who have put out RFPs for projects and develop an appropriate RFP. Gary&Laura talked about Northern Illinois Renewable Energy Summit and Expo The Sustainability Commission received an award for education and outreach, as being a model for municipalities. Commissioners will present the award to the Mayor and City Council at a future council meeting. H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r i aEL1N Sustainability Commission Agenda • Monday, November 7,2016• 6:15 PM Robert Gilliam Municipal Complex,City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Discussion Items 1. Elgin Green Groups 350 letter of support Evaluate need for a carbon fee to address climate change and suggested support 2. 2017 budget and meeting date approval Review 2017 proposed budget and meeting dates E. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin&meeting grant requirements. F. Commissioner comments/announcements Liaison will provide an update on Pumpkin Composting Event G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ELGIN Sustalnablitty Commission Minutes • Monday, November 7, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Prior to this meeting, Commissioner Frazier resigned and Commissioner Fitton was appointed by City Council. Chairperson Knoerr and Commissioners Aagesen, Fitton, Hajek, Hernandez, Keare, and Segel present. C. Approval of previous meeting's minutes October 2016 meeting minutes were approved. D. Discussion Items 1. Elgin Green Groups 350 letter of support Evaluate need for a carbon fee to address climate change and suggested support Sandy Kaptain is the chair of the Elgin Green Groups.The discussion item was named incorrectly as the letter of support is a request from the Citizens Climate Lobby (CCL) organization, which Mrs. Kaptain is also a member of. Deni Mathews, chair for Citizens Climate Lobby was also present. The CCL organization has been around for 7 years. Every June, the group goes to Congress to lobby for passing a carbon fee and dividend. The group has a very sharp focus on working to get legislative action toward a carbon fee. CCL calls it a carbon "fee," because the money collected would be given back to citizens. Coal, oil and gas sources would pay a rate, starting at$15 per ton. 100% of the money collected from such a fee would be returned to all American families, but it has not been determined how it would be returned (check, income tax rebate, etc). Climate change is escalating, and the models have been refined as it is happening faster than expected. Elgin committed to sustainability when it developed the Sustainability Action Plan, adopted in 2011. Several sections in the summary and the Alternative Energy section (Goal 1: to encourage energy conservation by citizens and businesses) are addressed with this legislative support. It also fits the Economic Development section's Goal 1. Mrs. Kaptain suggested a carbon fee dividend would help the lower and middle class people the most. The only ones that would pay out of pocket are a wealthier group who use much more energy than others. Citizens Climate Lobby is working with four US House Representatives. Some studies show that if we could pass a carbon fee and dividend program, it could resolve a 50% reduction in greenhouse gas emissions by 2030. Support from citizens, churches, organizations will help improve the chances of moving this legislation forward. CCL is asking the Sustainability Commission to sign a letter of support. Chairperson Knoerr suggested she was concerned about how it could impact the economy. She suggested the issue is when gas prices go up, so do groceries or other things, and that can impact a lot of people.There are two letters- One is for carbon fee and dividend,the other is for climate action. There are two ways the letter can be used by the organization. All letters will be used with the member of congress in the district. The second, if desired, can be used for other purposes, which might be on a list of supporters that's public to a broader audience. Kaptain and Mathews explained that the support from business and community leaders makes a bigger impression on legislators. The letter requested would come directly from the Sustainability Commission. The commission will continue the discussion and have something ready, if decided, in January. Kaptain will send the liaison the letters digitally and she will disburse them to the commission. Commissioner Aagesen motioned to include the discussion item on the December agenda and continue discussion once commissioners have time do to some personal research. The motion passed. 2. 2017 budget and meeting date approval Review 2017 proposed budget and meeting dates The 2017 proposed budget and meeting dates were approved. E. Old Business 1. Partners for Places grant proposal &Community Gardens Continued discussion on community gardens projects in Elgin& meeting grant requirements. Bob Bedard updated the commission that two proposals (AID and Food for Greater Elgin) are still in the works. Partners for Places website just released their funding cycle dates. The RFP will be relaeased on December 5 with application due January 30. There's a Q&A round coming up as well. Bob Langlois, who also serves on Food for Greater Elgin board, was present. They met with AID executives, and found out they were proposing to sell the Route 31 site. After a discussion,AID executives were very excited about this possibility and they agreed to hold off on any action to the property until they hear back if we receive C the grant. One stumbling block is that AID does not want to take on increased fiduciary responsibility or increased employee work.They were concerned over a revenue stream and that it could jeopardize them as a non-profit, that would need to be run by someone else. Bob Langlois has been an Elgin resident for 36 years. His job was to introduce technology to Africa. His company was approached 18 months ago by a government in Kenya, and wanted to take advantage of agricultural technologies in one of their counties. They researched with U of I on power side and Iowa State on agricultural side. With technology advances, it is now commercially viable to create rural collectives with aquaponics. In such systems, fish are grown in large tanks and their waste creates nitrogen that is fed to vegetables.This creates a closed loop system, using 90% less water than conventional agriculture. An 80x80 foot greenhouse can produce 66,000 heads of lettuce per year. Aquaponic and solar are much more viable, and the combination gives you a sustainable year-round agriculture with a harvest that is predictable. It has a multiplier effect as well in that it produces employment for the meat and vegetables. There is a system in Chicago and it may be worthwhile to tour. That system's fish are processed in Oak Park. Commissioners Aagesen, Hajek and Segel agreed to go through the Sustainability Action Plan and pull out ways that this project supports it. Zoning and health department considerations would need to be addressed in the business model. F. Commissioner comments/announcements Liaison will provide an update on Pumpkin Composting Event lP. G. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend ----- this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ELGIN Sustainability Commission Agenda •Tuesday, December 13, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) C. Approval of previous meeting's minutes D. Communications 1. Welcome new commissioner Liaison will introduce Commissioner Jorge Alvarez E. Discussion Items Cl. Vehicle Fleet discussion Discuss City's vehicle fleet and sustainable options and criteria for new purchases 2. Co-sponsorship of documentary films showing"Bikes vs. Car"with Elgin Community Network and Elgin Bicycle and Pedestrian Advisory Committee No cost to co-sponsorship F. Old Business 1. Partners for Places grant proposal & Community Gardens Continued discussion on community gardens projects in Elgin &meeting grant requirements. 2. Elgin Green Groups 350 letter of support Discuss any additional information found in commission research in letter of support for a carbon fee to address climate change and whether or not to move forward with letter G. Commissioner comments/announcements 1. Sustainability Action Plan Update 5-year update on plan progress and current initiatives H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. C iii ► r ELGIN Sustainability Commission Minutes •Tuesday, December 13, 2016 • 6:15 PM Robert Gilliam Municipal Complex, City Hall Second Floor South Conference Room 150 Dexter Ct., Elgin, IL 60120 A. Call to order(chairperson) B. Roll Call (staff liaison) Commissioners Alvarez, Fitton, Hajek, Hernandez, Keare, and Segel present. C. Approval of previous meeting's minutes November 2016 meeting minutes were approved. D. Communications 1. Welcome new commissioner Liaison will introduce Commissioner Jorge Alvarez Commissioner Alvarez just began his new position with the City of Elgin as a building inspector. He has over 15 years of experience as a carpenter, went to school for HVAC, and also does home renovations outside of work with the city. He is looking to convert an old 1970s house he owns into a zero-energy home. E. Discussion Items 1. Vehicle Fleet discussion Discuss City's vehicle fleet and sustainable options and criteria for new purchases The liaison explained the current "green"fleet stock and an analyst's persepctive on purchasing such vehicles. There can be extra maintenance and not enough cost savings to make it worthwhile. It might be feasible to recommend all-electric vehicles for new purchases if the vehicle(s) were to use by staff that drive around frequently, like code officers. While hybrid vehicles require additional maintenance, and all-electric may require less. Liaison will look into what type of infrastructure would be needed for maintenance of such vehicles. Regarding notes from the analyst at public works, lisiaon would inquire if the "Ford focus cost 40% less than a green vehicle" statement included the fuel costs associated with each vehicle. 2. Co-sponsorship of documentary films showing"Bikes vs. Car"with Elgin Community Network and Elgin Bicycle and Pedestrian Advisory Committee No cost to co-sponsorship The documentary film will be shown on Tuesday, January 17 at the Gail Borden Public (lb' Library,from 6:30-8:30 p.m. The commission passed a motion to sponsor the event and help promote it. F. Old Business 1. Partners for Places grant proposal &Community Gardens t Continued discussion on community gardens projects in Elgin& meeting grant requirements. rk Liaison updated commission that she had set up a meeting with various stakeholder groups to discuss this project in more detail. She would report back at the January meeting, but it was likely the group would not be able to apply for a grant until the next round in the summer of 2017. 2. Elgin Green Groups 350 letter of support Discuss any additional information found in commission research in letter of support for a carbon fee to address climate change and whether or not to move forward with letter Commissioner Fitton suggested the commissioners watch an episode of"Years of Living Dangerously," available on Amazon Prime, which talks about a carbon fee. A different episode, set to air on Wednesday, December 21, will be about the Waukegan coal plant. Commissioner Hajek suggested the need for an economical perspective on the issue, and that there is not enough information to support a letter right now. A letter of support for the climate change, however, would be worthwhile. The commission agreed to try and watch the episode Commissioner Fitton mentioned to get a better idea. A motion was passed to pursue a letter of support for climate change action. It is supportive of the mission of the sustainability plan, only on a larger scale. The chairperson, on behalf of commission, will sign the letter. G. Commissioner comments/announcements 1. Sustainability Action Plan Update 5-year update on plan progress and current initiatives The liaison provided the commission with a draft of the 5-year Sustainabilty Action Plan progress report and requested all read it, and find anything that might be missing or should be changed. In addition, when reviewing objectives listed as "Not Started,"think of which might be worth taking on in 2017. In addition, if it's listed as "Not Started," should it be reconsidered or is it realistic. For example, Commissioner Alvarez suggested we look into the educational signage along the river. Commissioner Hajek suggested that new castings that say, "Drains to River" are actually already required for new developments, so that would technically be "In Progress."These insights will be important to updating the draft into a final version. The update will be provided to City Council via presentation at an early 2017 City Council meeting. H. Adjourn The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990.Individuals with disabilities who plan to attend — this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions — regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r