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HomeMy WebLinkAbout2017 Minutes_Minutes_SPAC_2017-05-23 MINUTES Strategic Plan Advisory Commission Tuesday, May 23, 2017 6:00 p.m. to 8:00 p.m. City Hall, 2nd Floor Conference Room Commission members present: Bill Briska, Judy DiFulvio, Dustin Good, Steve Knight, Todd Martin, Jeanette Mihalec, Dan Miller, Sara Sabo, Dennis Verges Commission members absent: Armida Dominguez, Carolyn O’Neal Members of the public: Ben Glunz, DNA board member; Dave Segel, Sustainability Commission Staff: Rick Kozal, city manager ; Laura Valdez-Wilson, staff liaison; Barb Keselica, special events and community engagement manager A. Chairmain Briska called the meeting to order at 6:00 p.m. B. Roll call was read by staff liaison Laura Valdez-Wilson. C. Chairman Briska introduced guest Ben Glunz, DNA Board member and CEO of Anguleris Technologies. D. SPAC approved the meeting minutes from April with an 9-0 vote. Steve Knight moved to approve, with a 2nd from Dennis Verges. E. Staff liaison Valdez confirmed that the survey questions are being finalized with ETC, and are on schedule to be sent to residents in June. Results are expected mid-July. Valdez will send SPAC the final version of the survey once it’s approved. F. SPAC reviewed tentative dates for the strategic plan public input sessions. Dates, times and locations will be finalized once the survey report timeframe is confirmed. Tentative dates stand at July 30 (Downtown), August 3, 8, 12 (morning) and 14. Due to additional meetings, SPAC will cancel its June 27 meeting. G. Ben Glunz attended the SPAC meeting to provide information a nd answer questions about the upcoming PSA presentation to city council on June 14. a. Glunz explained that DNA has been going through a vision, mission and strategic planning process to guide the organization’s future direction. This reset will lead the organization’s immediate action items of 1.) requesting a renewal for the PSA with the city for a time of March 2017 – March 2018 2.) hiring a new executive director and 3 .) diversifying the board make up. b. The DNA board refreshed its strategic priorities to include: 1.) Economic Development 2.) Community Building and Collaboration 3 .) Perception and Promotion 4.) Beautification and Physical Environment. These will be presented to the city council on June 14, and included in the PSA. c. SPAC spent time discuss ing the need for performance measures to identify and communicate organizational goals and their related progress. Glunz explained that these will not be ready at the start of the PSA because the renewed vision and strategic direction still needs additional buy-in from stakeholder groups. Once the executive director is hired and the new vision is effectively communicated, DNA will discuss what goals to measure. d. SPAC supports the new direction of DNA and will provide a recommendation to city council in the form of a resolution. This resolution will also include the desire to have performance measures added before the end of the agreement in March 2018. City Manager Kozal will work with the subcommittee to finalize the resolution and prepare for the upcoming presentation. A member of the subcommittee will present at the 6/14 city council meeting at 6 p.m., and all members of SPAC are invited to attend. e. Draft resolution (voted 9-0 in support): The Strategic Plan Advisory Commission supports the renewal of the Purchase of Service Agreement with the Downtown Neighborhood Association from March 2017 through March 2018 based on the new mission statement and four strategic pillars of Economic Development, Commu nity Building and Collaboration, Perception and Promotion, and Beautification and Physical Enhancement. The Strategic Plan Advisory Commission also supports the addition of performance measurements after the revised goals and objectives are solidified by t he DNA during the first year of the organization’s new mission statement and strategic pillars. H. Dave Segel offered his support of the new PSA with DNA, noting that this could be a model for other communities for how to be collaborative and drive innovation. I. The meeting was adjourned at 7:32 p.m. by Dennis Verges, with a 2nd by Jeanette Mihalec.