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HomeMy WebLinkAbout2001 Riverfront Project Mgmt. Team Minutes Riverfront Project Management Team November 27th, 2001 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Ken Moran, State Financial Jack Cook, Kane Co . Preserve Leo Nelson, Chamber Lynne Corrao, Metra Joyce Parker, City of Elgin Bruce Dahlquist John Steffen, Attorney Ed Kelly, Hastert Rep . Mike Trump, Promac Norma Meiss, DNA Stuart Wasilowski, Councilman Members Absent: Pete Dominguez, Grand Victoria Doug Hoeft, State Rep. Patricia Reid Lindner, State Rep . Pat McAtee, Metra Mike McCoy, Kane Co. Board Steve Rauschenberger, Senator Staff: Mark Biernacki, City of Elgin Scott Chesney, Vandewalle & Associates 'Femi Folarin, City of Elgin Ray Moller, City of Elgin Becky Sletten, City of Elgin Sean Stegall , City of Elgin Representatives from Hitchcock Design Group I . Call to Order Mayor Ed Schock welcomed all present and called the meeting to order. II . Approval of Minutes The minutes from the September 25th meeting were approved as written. III . Announcements Ray mentioned that the Riverfront Action Committee (RAC) is actively handing out fund-raising brochures at local events in order for people to purchase items such as benches, bricks, trees and lamp posts . The brochures will also be sent out along with the City' s water bills to residents . , _- Project Management Team Minutes November 27, 2001 Page 2 IV. Festival Park Presentation Representatives from Hitchcock Design Group presented to the PMT committee a proposal for Festival Park and the West Bank Plan. A detailed plan was handed out which included drawings and proposed amounts for the area . Included in the Festival Park design area are : • Interactive Playground • Pavilion • Bike Path/Pedestrian Walkway • Washrooms/Storage Facility • Benches/Tables • Gateway • Parking on Prairie & Grove These additions and improvements will have a estimated total of $14 . 6 million. The Metra Westbank Plan includes : • Pedestrian Bridge (Concept) • Improvements from National Street North to Chicago Street . Total estimated costs for these improvements are $11 . 1 million. V. Kimball Underpass Presentation The Representatives from Hitchcock Design Group also handed out a proposed plan that details the improvements to the Kimball Street Gateway. Included in the drawings are plans for: • Downtown Gateway • Underpass Construction • Gateway Features • Landscape • Stairs Total estimated cost for these improvements are $4 . 6 million. VI. Riverfront Budget The 2002 City budget has not been adopted yet . Staff is working on changes for City Council approval . The final budget should be adopted by mid December, and Sean will provide the PMT with copies of the final budget when it is printed. The total amount budgeted for 2002 is $6 million with $6 to $7 million over the five year plan. The Mayor suggested that the PMT committee discuss these proposals and prioritize which projects will move forward and when. 1 Project Management Team Minutes November 27 , 2001 Page 3 VII . Other None. VIII. Next Meeting Date The next meeting is scheduled for Tuesday, January 22 , 2002 , 3 : 00 p.m. , the Discovery Studio, 2 Douglas Avenue . There is no meeting scheduled for December. IX. Adiourn There being no further business, the meeting adjourned at 4 : 30 p.m. Respectfully submitted, Ad/Dti Lam_ Sharon PepWe Recording Secretary Approved: 1/22/02 • . • Minutes Riverfront Project Management Team tow September 25, 2001 (Chamber office) 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Pat McAtee, Metra Jack Cook, Kane Co. Preserve Norma Meiss, DNA Lynne Corrao, Metra Ken Moran, State Financial Bruce Dahlquist, Architect Leo Nelson, Chamber Ed Kelly, Hastert Rep. John Steffen, Attorney Pat McAtee, Metra Mike Trump, Promac Stuart Wasilowski, Councilman Staff: Ray Moller, City of Elgin Scott Chesney, Vandewalle & Associates Absent: Pete Dominguez, Grand Victoria Doug Hoeft, State Rep . Patricia Reid Lindner, State Rep . Mike McCoy, Kane Co. Board Joyce Parker elp, Steve Rauschenberger, Senator I . Call to Order Mayor Ed Schock welcomed all present and called the meeting to order. II. Approval of minutes The minutes from the August 28th meeting were approved as written. III. Announcements John Steffen announced the studio is nearly finished and would be ready to host the next meeting at their studio location. IV. Update Crocker/South Grove Project Update on Crocker Ray Moller reported that Par Development has reviewed the development agreement and submitted comments to the City. City staff has received written comments related to the facade costs to retain the front facade of the Crocker Theater. Before large scale demolition can begin, a steel bracing structure must be erected behind the facade costing about $250, 000 ; select demolition to allow for the installation of the steel framework would cost $20 , 000 . To keep the r. facade, it would cost $370, 000 opposed to $100 , 000 to demolish the entire building. A memorandum with this information will be prepared for City Council in October . PMT Minutes September 25, 2001 Page 2 Ray noted the developers do not see a demand for retail space beyond the limited space planned for the street level of the condominium building at this time because of under utilized space to the north along Grove Avenue . Scott Chesney noted for the cost of preserving the facade, you could have 5, 000 square feet of retail for tenant improvements or use the $270, 000 to stimulate other kinds of retail businesses. Scott suggested in the development agreement , the City could retain ownership to some defined depth, run an easement for parking until the market justifies building retail . Discussions concluded the Crocker theater does not have a formal historic or architectural distinction. It isn' t listed on the national register or ever nominated on Illinois Historic Society so there is no record of official designation. Mayor Schock noted that in Chicago the Historical Preservation Commission is very divided and not everyone believes it is a good idea to put new buildings up behind a facade of an old structure . Bruce Dahlquist made a motion, and motion was seconded to remove the Crocker theater while preserving the architectural elements prominent in the facade so that its legacy be maintained and to memorialize the Crocker theater in some appropriate manner for future generations, such r as a feature that was done in Chicago for the stock exchange. The vote was unanimous . Mayor suggested to talk with the Heritage Commission for ideas of what to do with the facade after it ' s down and the elements are maintained. PMT could seek the commission' s guidance and input for opportunities to appropriately utilize facade elements . Update on South Grove Project During an informational meeting held for downtown businesses regarding parking issues, there were a few strong objectors to the parking deck on South Grove. At the direction of City Manager Ray was asked to review the Crocker site for an alternative location for a parking deck. Ray contacted Walker Parking to review the Crocker footprint (66 ' x 184 ' ) for parking site . Results are as follows : Parking on surface lot - 38 spaces; two sloping plates - 74 spaces, Six level deck - 120 spaces for $16-$18 , 000/space, Twelve level deck - 240 spaces for $25, 000/space . It was the consensus of PMT the City should proceed with the original planned parking deck on South Grove providing 535 spaces for $14- $15, 000/space . Ray noted funding for the parking deck is part of the budget process elm- going on now and decisions should be made by end of November or early December. PMT Minutes September 25, 2001 Page 3 Mayor Schock noted that any design or programming issues for downtown should come to the PMT as early as possible . The PMT was created by resolution by City Council with its purpose of knowing the development in the Center City and as indicated in the Master Plan is going to be different from other developments . The purpose of PMT is to bring all these affected parties and all players to the same table to fast track proposals . This approach appeals to developers rather than going through all the constituent bodies individually. The PMT makes recommendations to the City Council . Scott Chesney noted that any design modifications or programming issues for new projects for downtown that fit the Master Plan should be presented to PMT as it' s important to find ways to help developers get their projects built . As the development agreement goes forward, there are work sessions to address any necessary elements . Stuart Wasilowski noted the City Council has received PMT' s recommendation on the parking deck to be constructed on South Grove and that it is now in the budget decision process . A motion was made and seconded that the parking deck continue to be built on South Grove as originally planned. r V. Update North Kimball residential Ray Moller reported the Brownfield application to study the parcels is underway. Ray has been conversing with State IDA officials and also spoken to Gordon Roth, and his attorney. It is hoped to have an appraisal of the property by the end of October. City staff is still waiting on direction from the Governor' s office how to access $5 million. Staff has been working with Scott Chesney to frame the area with regard to the new TIF district that will be incorporated. New TIF district regulations requires that if you take out 10 or more residential units, many federal relocation requirements come into play. It is suggested to acquire no more than nine residential units . This area is a nice redevelopment location but it' s critical to get control of Elgin Salvage and get some of the environmental issues resolved. With the library going in and then this property, this will probably be the next project . The first public hearing was September 13 on the TIF district , well attended, non hostile . There are several more steps to go through, but Mayor Schock is confident TIF will be approved. Scott Chesney talked about the importance to have sufficient room within the TIF boundary to achieve economic objectives and not to leave the wrong thing out . There is much thought process for the boundary and elm. whether or not it should be a bigger phase project because of TIF laws or whether it can be done as a single unified project . In order for City to purchase properties as they come up for sale, funds for this option have been submitted for budget discussions . . . PMT Minutes September 25, 2001 Page 4 r For Riverfront related projects, Ray submitted budget requests for about $58 million for the next five years for downtown. Hopefully there will be other assistance to share in these costs . VI . Update NBD site City has received interest from Joe Elias and some others for development at this site. The City is pursuing general interests at this time . VII. Other Mayor Schock reviewed Speaker Hastert ' s visit to Elgin. During their meeting Speaker Hastert indicated he would work hard to help with some of the City' s projects . Speaker Hastert noted he likes what Elgin is doing, that Elgin has a good formula for success and indicated he is willing to help with some dollars . Mayor Schock asked for help on the Kimball underpass and Festival Park. Mayor followed the visit up with a letter and asked for future contacts . Some City staff are planning to visit Washington, D.C. in October or November to meet with Hastert' s staff to move these projects further toward access of federal funds . The Pioneer statute should be done by the end of October. The Riverfront Construction Manager told Ray the overlook area by Kimball r Street will be ready for the statute . Preliminary plans are to have a dedication on Veterans Day and Mayor encouraged everyone to attend the dedication. Mayor suggested everyone visit the site where all the construction is going on at the Riverfront . John Steffan noted there is a tour planned this Thursday, 5 : 15 p.m. leaving from the Harvest Market . Ray will also give a tour to anyone that is interested. Mayor noted the flag sculpture will be on the north end of Walton Island. Ray noted that M. I .C. is doing a good job with all the construction for the Riverfront . VIII. Next Meeting Date The next meeting is scheduled for Tuesday, October 23 , 2001, 3 : 00 p.m. , the Discovery Studio, 2 Douglas Avenue . Pat McAtee and Lynn Corrao will bring the Metra plans to the October meeting to show all the improvements on Metra' s projects at Big Timber and Chicago Street . IX. Adiourn There being no further business, the meeting adjourned at 4 : 10 p.m. Respectfully submitted, Donna Wendling es- Recording secretary Approved: November 27 , 2001 Minutes Riverfront Project Management Team July 24th, 2001 Promac Building 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Norma Meiss, DNA Jack Cook, Kane Co. Preserve Ken Moran, State Financial Lynn Corrao, Metra Leo Nelson, Chamber Pete Dominguez, Grand Victoria Joyce Parker, City Manager Doug Hoeft, State Rep. John Steffen, Attorney Ed Kelly, Hastert Rep. Mike Trump, Promac Pat McAtee, Metra Stuart Wasilowski, Councilman Members Absent: Bruce Dahlquist, Architect Patricia Reid Lindner, State Rep. Mike McCoy, Kane Co. Board Steve Rauschenberger, Senator Staff: Scott Chesney, Vandewale & Associates 'Femi Folarin, City of Elgin Dave Frigo, Hitchcock Design Group Ray Moller, City of Elgin I. Call to Order Mayor Ed Schock welcomed all present, and called the meeting to order. II. Approval of June 18th, 2001 meeting minutes The minutes from the June 18th meeting were approved as written. III. Announcements None . IV. Parking structure update a. site assembly issues Scott and Ray updated the committee on the design of the proposed parking structure, and issues that will need to be addressed in order to move forward with the project . Site D of the Walker Parking Study is preferred by the committee members, and drawings of the proposed site were discussed. Some land acquisition will be required. The project will include a 5 tier deck which will provide 535 parking spaces in the downtown area. The deck will be positioned in the center of the block, with the Senior Center left as is . Project Management Team Minutes July 24th, 2001 Page 2 The structure will cost approximately $8 Million to construct, and additional money will be needed to purchase property, with a total cost of approximately $10 Million. The facade on the parking structure could also be constructed to tie in and connect the surrounding buildings . The structure would provide additional parking, and may also open up the possibility of new sites for development in the near future . b. Timing and phasing The process needs to begin as soon as possible . With the project taking some time to complete . c. funding Staff and the PMT members need to look at funding sources for the project and fill in the necessary gaps in order to complete the project . The land acquisition may take a while to complete, with the design process being completed in approximately 6 months . Throughout the construction process, some issues may come up that may lengthen the time- frame . Of all the proposed sites that were discussed, this is the preferred site to start with. Staff will work up funding and schedule options, and will present the information to the committee at the next meeting. V. Crocker/S. Grove update a. council action The Elgin City Council has endorsed the Crocker/S . Grove project that Parr Development has proposed. The project is moving forward, and has been submitted to the Planning Commission for review of zoning issues . b. facade issue Ray is seeking information on keeping the facade of the Crocker Theater. He will update the committee at a future meeting. c . festival park schedule The survey work is being done on the Festival Park site, with the process moving along. The developers are hoping to move dirt by the Spring of 2002 . Project Management Team Minutes July 24th, 2001 Page 3 VI. N. Kimball Housing a. library update The Gail Borden Library has set a construction start date for 2002 , with the project being completed in 2003 . b. funding update None. c. Elgin Salvage & Supply next step City Staff and PMT members will need to talk with the Lobbyists on how to access funding in order to acquire the property. Ray is also talking to the Roth family, who own the property. The Brownfield grant and the Seigle/Public Works site process is moving forward. The Public Works Department is planning to move to their new facility in 2003 . If all goes well , there may be a possibility to wrap all the sites together into one project, with a longer range for completion. VII. NBD site a. potential projects A developer has contacted the Mayor for a proposed ten story building consisting of market rate condominiums, commercial sites on the ground floor and parking on the NBD site . The proposal may be presented to the PMT in the future . b. PMT Priorities Not discussed. VIII . Other The Elgin Symphony Orchestra has expressed an interest to meet with the PMT in order to discuss their 10-year plan. IX. Next Meeting Date The next Project Management Team meeting will be held on Tuesday, August 28th, 2001, at the Promac Building, 38 South Grove Avenue, at 3 : 00 p.m. • . . Project Management Team Minutes July 24', 2001 Page 4 X. Adiourn There being no further business, the meeting adjourned at 4 : 15 p.m. Respectfully submitted, Likatoo \____010)(42_, Sharon Pepke Recording Secretary • Minutes AO Riverfront Project Management Team June 18th, 2001 Special Meeting Grand Victoria Casino 3 :00 p.m. Members Present: Mayor Ed Schock, Chairman Ken Moran, State Financial Jack Cook, Kane Co . Preserve Leo Nelson, Chamber Lynn Corrao, Metra John Steffen, Attorney Pete Dominguez, Grand Victoria Mike Trump, Promac Ed Kelly, Hastert Rep. Stuart Wasilowski , Councilman Norma Meiss, DNA Members Absent: Doug Hoeft, State Rep Mike McCoy, Kane Co . Board Patricia Reid Lindner, State Rep Joyce Parker, City of Elgin Pat McAtee, Metra Steve Rauschenberger, Senator Staff : Mark Biernacki, City of Elgin Scott Chesney, Vandewalle & Associates eft ' Fend Folarin, City of Elgin Dave Frigo, Hitchcock Design Group Ray Moller, City of Elgin Representatives from Par Development, Inc . I . Call to Order Mayor Ed Schock welcomed all present, and called the meeting to order. II. Approval of May 22'd, 2001 meeting minutes The minutes from the May 22'd meeting were approved as written. III . Announcements The Mayor announced that Norma Miess, Executive Director of the Downtown Neighborhood Association will be joining the Project Management Team. IV. Discussion of South Grove Ave. Residential Development Project Materials Par Development, Inc . , made a presentation to the Project Management Team on their proposed development of the South Grove Avenue and Crocker sites . Each of the team members were introduced, and gave a brief description of their credentials . The developers discussed the plans and listed in detail what the options were for each site . - Project Management Team Minutes Special Meeting - June 18th, 2001 Page 2 Proposed for the South Grove Avenue site is 116 townhomes, and a mid-rise building consisting of 60 condominiums with retail opportunity along Grove Avenue for the Crocker site . Parking and open space is included in the development of both sites . The condominium project could potentially begin at the Crocker site in 2001 with the townhouse project built in phases starting in 2002 . The construction date is contingent on the resolution of a few issues . Scott mentioned that the proposed development project is a good solid proposal , very well thought out , and the plan fits into the Riverfront Master Plan Recommendations . A vote of the proposed plan was taken, with the Project Management Team recommending that the developers present the plan to the City Council at their next meeting on June 27th. V. Next Meeting Date The next Project Management Team meeting will be held on Tuesday, July 24th, 2001, at the Promac Building, 38 South Grove Avenue, 3 : 00 p.m. VI . Adjourn There being no further business, the meeting adjourned at 4 :35 p.m. Respectfully submitted, _ (14.4w) Sharon Pepke Recording Secretary Approved: July 24 , 2001 Minutes Riverfront Project Management Team May 22nd, 2001 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Ken Moran, State Financial Jack Cook, Kane Co. Preserve Leo Nelson, Chamber Ed Kelly, Hastert Rep. John Steffen, Attorney Pat McAtee, Metra Mike Trump, Promac Members Absent: Bruce Dahlquist, Architect Mike McCoy, Kane Co. Board Pete Domingues, Grand Victoria Joyce Parker, City of Elgin Doug Hoeft, State Rep Steve Rauschenberger, Senator Patricia Reid Lindner, State Rep. Stuart Wasilowski, Councilman Staff: Mark Biernacki, City of Elgin Scott Chesney, Vandewalle & Associates `Ferri Folarin, City of Elgin Tom Hanula, Walker Parking Consultants Ray Moller, City of Elgin I . Call to Order In the absence of Mayor Ed Schock, Ray Moller called the meeting to order. The Mayor joined the meeting at a later time, and resumed the roll of chairman. II. Approval of April 10th, 2001 Meeting Minutes The minutes from the April 20th meeting were approved as written. III. Announcements None . IV. Walker Parking Proposal Tom Hanula from Walker Consultants updated the committee members on the four parking sites and interim parking that are being considered for construction for additional parking. He identified each site, listing the additional parking spaces that would be provided, along with the pros and cons of each site, and the estimated costs involved with construction. Site "A" is a five level structure, is the closet site to the downtown area, and will provide 672 parking spaces . Site "B" is a five level structure, is the farthest from the downtown area, and will provide 610 parking spaces . Site "D" is a five level structure, has the perception of being the closet site to the downtown area (with the entrance on Grove Avenue) , and will provide 543 parking spaces . Project Management Team Minutes May 22nd, 2001 Page 2 Site "E" is a four level structure, is somewhat close to the downtown area, and will provide 181 parking spaces . Since proposed developments may be constructed on existing parking lots, interim parking solutions will need to be provided. This parking lot could provide approximately 280 additional parking spaces if needed. The committee members along with the Walker consultants have recommended sites "A" and "D" as the best alternatives for additional parking structures for the downtown area. The committee has asked that staff research all options for these two sites, and reevaluate and update the committee at the next meeting. V. South Grove/Crocker Site Development Update The development team met with representatives from Par Development and The Buckingham Company on April 25th, to interview the two developers on their proposals for the South Grove redevelopment site . The Buckingham Company has proposed all rental units for the site, and the developer will not change their proposal to fit within the Riverfront Master Plan guidelines . This proposal , while not meeting the City' s criteria at this time, will be held in reserve for future discussions as warranted. Par Development has proposed townhomes and condominiums for the site, which will also includes the Crocker Facade within the development design. Staff has requested more details and cost estimates from the development group, and will meet again with them to look at incentives and their new proposals . The Mayor has recommended to the committee to include the City Council members in the South Grove development site process, and at some point provide them with the development plans . VI. North Fox River Development Update City staff is in the process of applying for an Illinois EPA Brownfields Redevelopment Grant funding for environmental analysis and testing of the property North of Kimball street . The City has also hired an Environmental Consultant to research the plan and development of the three sites . VII. Festival Park Design and Engineering Schedule Festival Park and the South Grove Avenue development site is located in a flood plain, and City Staff has consulted with Hitchcock Design Group for Engineering work, Development and Design specifications and shoreline and pathway improvements in order to remove the two development sites from the legal flood plain and make them usable for development . Project Management Team Minutes May 22nd, 2001 Page 3 City Staff is also anticipating the use of the site in the future by the Grand Victoria for the different venues that they host throughout the year. Work is anticipated to begin on the site in the Spring of 2002 . VIII. PMT Administration No discussion. IX. Adjourn There being no further business, the meeting adjourned at 5 : 15 p.m. There has been a special meeting called for the Riverfront Project Management Team to be held on Monday, June 18th, 2001,at The Grand Victoria Casino, 250 South Grove Avenue, Fox River Banquet Room, at 3 :00 p.m. Respectfully submitted, Uktil Sharon Pepk Recording Secretary Approved: June 18 , 2001 Minutes Riverfront Project Management Team April 10th, 2001 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Ken Moran, State Financial Jack Cook, Kane Co. Preserve John Steffen, Attorney, DNA Lynne Corrao, Metra Mike Trump, Promac Bruce Dahlquist, Architect Stuart Wasilowski, Councilman Members Absent: Pete Dominguez, Grand Victoria Mike McCoy, Kane Co. Board Doug Hoeft, State Rep. Leo Nelson, Chamber Ed Kelly, Hastert Rep. Joyce Parker, City of Elgin Patricia Reid Lindner, State Rep. Steve Rauschenberger, Senator Pat McAtee, Metra Staff: Scott Chesney, Vandewalle & Associates Dave Friggo, Hitchcock Design Group `Ferri Folarin, City of Elgin Tom Hanula, Walker Parking Ray Moller, City of Elgin I. Call to Order In the absence of Mayor Ed Schock, Stuart Wasilowski called the meeting to order. The Mayor joined the meeting at a later time, and resumed the roll of chairman. II. Approval of February 27th, 2001 meeting minutes The minutes from the February 27th meeting were approved as written. III. Announcements None . IV. Reports & New Business a. South Grove developer proposals, evaluation and update A meeting has been set for April 25th to interview the two developers (PAR and Buckingham) that submitted proposals for the South Grove redevelopment site . Scott updated the committee on background information that he received on both companies . Staff talked to the Mayor and City Planners of Carnell Indiana. Buckingham received good reports on the work that was done. The projects were completed on time, and with no customer complaints . All the development sites were suburban projects . They included a partner in the development projects for additional funding resources, and no incentives were used. t Project Management Team Minutes April 10th, 2001 Page 2 Staff talked to City Planners from Woodstock, Algonquin and Huntley regarding work that PAR Development has done for their communities . The group was on time with project development, was very easy to work with and contact if needed. No incentives were used for the project developments . Scott mentioned that both companies have good reputations, and have done these kind of projects before . Staff will give both of the developers time to do their presentation in order to get more detailed information on their proposals for the site . b. Festival Park update Hitchcock Design Group will present to the City Council in the near future a proposal for the Festival Park site . The committee will receive updates on the project at future meetings . c. Environmental analysis update for City property North of Kimball The City is in the process of hiring a qualified environmental consultant who will assist with the preparation of the City' s grant application for Illinois EPA Brownfields Redevelopment Grant funding. The grant money could then be used for environmental analysis and testing of the property that contains the Public Works and scrap yards. The IEPA grant will be submitted to "IEPA" before the end of the fiscal year. d. Federal funding request update and follow through Scott mentioned that the committee and staff need to focus now on putting a program together to be submitted to the legislators to request available funds for the key projects in the Riverfront Master Plan. The committee will need to identify and highlight specific projects for the funding requests . We will also need to get the State Representatives involved, and provide the Congressman' s office with additional issues and information so that we can begin the process to qualify for 2003 funding. e. Kimball/Douglas Planning Area A analysis of the properties that would need to be acquired for the Kimball/Douglas development planning area, including each properties listed value and size, was handed out for discussion. Project Management Team Minutes April 10th, 2001 Page 3 Scott mentioned that the cost of site assembly would be very expensive and therefore, make the economics of redevelopment difficult . He suggested that a thank you letter be sent to the developer, explaining that we wish to decline the offer at this time, but to encourage the developer to continue to pursue other sites . f. Walker parking update Ray mentioned that some of the committee members are in the process of walking through the proposed parking sites to evaluate options and gather information on each site . Ray encouraged other committee members to walk the different sites to gain a better perspective and feel on the parking issues in each area. This will help in the final discussion process and selection of the parking areas . The goal is to provide ample parking in the proper areas for the downtown, and to have people feel comfortable to walk a short distance from where they park to their destination. The next Project Management Team meeting will be held on Tuesday, May 22nd, 2001, 3 : 00 p.m. , at the Promac Building, 38 S . Grove Avenue . V. Adjourn There being no further business, the meeting adjourned at 4 : 00 p.m. Respectfully submitted, Poptc, Sharon Pepke Recording Secretary 1 Minutes Riverfront Project Management Team February 27th, 2001 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Pat McAtee, Metra Jack Cook, Kane Co . Preserve Ken Moran, State Financial Lynn Corrao, Metra Leo Nelson, Chamber Pete Dominguez, Grand Victoria Joyce Parker, City of Elgin John Duerr, Kane Co . Preserve Mike Trump, Promac Ed Kelly, Hastert Rep . Stuart Wasilowski , Councilman Members Absent: Doug Hoeft, State Rep . Patricia Reid Lindner, State Rep. Mike McCoy, Kane Co. Board Steve Rauschenberger, Senator John Steffen, Attorney, DNA Staff: Mark Biernacki, City of Elgin Scott Chesney, Vandewalle & Associates 'Femi Folarin, City of Elgin Rick Hitchcock, Hitchcock Design Group Tom Hanula, Walker Parking Dave Lawry, City of Elgin Chris Manheim, Chamber Ray Moller, City of Elgin I . Call to Order Mayor Ed Schock welcomed all present and called the meeting to order. II . Approval of January 23 , 2001 Minutes The minutes from the January 23meetingwere approved as written. III . Announcements The Mayor announced that a new member would be joining the Project Management Team. His name is Bruce Dahlquist , and he is a Architect from the firm of Dahlquist and Lutzow in Elgin. IV. Reports & New Business a. Walker Parking Proposal Tom Hanula updated the committee on their findings from tow the parking study that their firm researched. They looked at future possible site areas as to their entrance and exits into the downtown. esw The different parking areas were discussed with the pros and cons to each site reviewed. Parking needs to be close to shops and the downtown to attract people to those areas . When the projects for the riverfront are underway, the City will need to provide additional parking that will compensate for the lost parking during construction, so areas will need to be looked at now for consideration. The committee has asked the consultant and City staff to study the sites and list the advantages and disadvantages of each. The parking issues should be looked at from a customer point of view, not from a convenience view. b. Festival Park Engineering Proposal A copy of a memo to the Mayor and City Council Members regarding Festival Park Engineering Services was discussed. The committee decided to have staff make revisions to the memo, and resubmit it to the Mayor and Council at a later date . Staff would like to have the project to developers by late fall . c. South Grove Residential RFP Responses City Staff has sent out 19 Request for Proposals (RFP) to 19 developers, and have received 3 offers to date. One proposal is from Buckingham Company of Indianapolis, which proposes 250-300 luxury Rental Units . The project will take 3 years to complete with some City Participation. The second proposal is from a local firm, Par Development, Inc . They are proposing 144 units, 1&2 bedroom, owner occupied Townhomes and Condominiums . The project build-out will take 2 . 75 years, with some City participation. The third proposal is from American Housing Partners . They are proposing a 3 story - 114 unit apartment structure, and 28 Townhomes that are for senior living. After reviewing the proposed projects, the committee decided to move forward with the Buckingham Company and Par Development proposals . The concept for the American Housing Partners proposal is supported by the PMT, although not for this site . The PMT directed staff and consultants to determine whether an alternate site may be considered by the developer. City staff will set up developer interviews with each of the companies, and report back to the committee at the next meeting . Project Management Team Minutes February 27th 2001 Page 3 d. Update on Phase I Civic/Cultural District Project City Staff sent out a Request for Qualification (RFQ) for Construction Manager for Phase I . Interviews were held, and M. I .C. Construction was picked pending approval from the City Council . The company has worked on projects in Batavia and Dundee, as well as working with Hitchcock Design Group. The construction manager will be responsible for soliciting bids an working with City Staff on the project . Early Spring is the target date for work to begin. V. Adjourn The March 27th, 2001 meeting has been rescheduled for Tuesday, April 10th, 2001, 3 : 00 p.m. , at the Promac Building. There being no further business, the meeting adjourned at 4 :50p.m. Respectfully submitted, r /'lGw 1,0, Sharon Pepke • Recording Secretary APPROVED: April 10 , 2001 r 1 Minutes Riverfront Project Management Team January 23rd, 2001 Members Present: Mayor Ed Schock, Chairman Chris Manheim, Chamber Jack Cook, Kane Co. Preserve Kevin Nelson, DNA Pete Dominguez, Grand Victoria Leo Nelson, Chamber John Duerr, Kane Co. Preserve Joyce Parker, City Manager Doug Hoeft, State Rep. John Steffen, Attorney Ed Kelly, Hastert Rep. Members Absent: Lynn Corrao, Metra Patricia Reid Lindner, State Rep. Pat McAtee, Metra Mike McCoy, Kane Co. Board Ken Moran, State Financial Bank Steve Rauschenberger, Senator Mike Trump, Promac Stuart Wasilowski, Councilman Staff Present: Mark Biernacki, City of Elgin Scott Chesney, Vandewalle & Associates Rick Hitchcock, Hitchcock Design Group Ray Moller, City of Elgin Sean Stegall, City of Elgin I . Call to Order Mayor Ed Schock welcomed all present and called the meeting to order. II . Approval of November 28th minutes The minutes from the November 28th meeting were approved as written. III . Announcements The Project Management Team 2001 meeting schedule was reviewed. After discussion, the schedule was approved as written. IV. Reports & New Business a. Metra/Pace/RTA Rtap meeting Scott updated the committee on the meeting with representatives from RTA, Metra, and Pace. They discussed the City' s current RTAP application, with Pace not wanting to commit to such a long-term project, and Metra suggested refining the application scope to shorten the timeline . After the meeting, the City agreed to amend the application to focus work on the west bank of the river along the Metra tracks to enhance pedestrian access and circulation for Metra and Pace . ' I Riverfront PMT Minutes January 23', 2001 Page 2 b. Intermodal Project Update The meeting with Metra was postponed, and there is no update . Scott said that he will try to get information into a timeline and update the committee at the next meeting. c. Walker Parking Letter Scott referred to the handout regarding the Walker Parking Study. He said that staff is looking for input from the committee on the needs of parking in the downtown area . Scott said that areas need to be addressed before any construction is to begin. Several areas were discussed, and some suggestions were to focus on certain parking sites, select 1 or 2 sites and start design work for those areas and include with the projects plans, and if parking will be deleted because of development in some areas, parking should be provided for somewhere else . The committee targeted the South side and ask that staff focus and analyze the strengths and weaknesses of these sites and report back to the committee at the next meeting. d. Union Pacific Report Scott mentioned that representatives from Union Pacific will be meeting on January 24th, 2001, for a work session to discuss the U. P. Line . Scott would like to include their plans in the project timeline. The City would like to meet with Union Pacific, and bring Metra into the discussions and develop a package that everyone can work with. Scott said that the process should get started soon. e. City Economic Development Guidelines/Center City TIF Policy The committee reviewed a copy of the City' s Economic Development Guidelines . Scott said that the purpose of the guidelines is to have a good foundation to follow when negotiating a deal . Some of the language in the document needs to be evaluated, and there is a need for a new policy for the Downtown Development . Scott suggested that staff update the original draft to fit the TIF Policy into the whole package. V. South Grove Residential Site a. RFP Status Scott updated the committee on the status for the Request for Proposal (RFP) . A draft for the RFP' s has been drafted and was reviewed by the committee members and now will be released for the development of the sites . b. New Development Interests None were mentioned . Riverfront PMT Minutes January 23', 2001 Page 3 VI . Crocker Site a. Status of Kresmery Proposal Ray said that he should be receiving a update from Mr. Kresmery on the proposal for the Crocker Site . He will update the committee at the next meeting on the progress of the site . b. New Developer Interests Ray handed out a concept drawing from a developer for the Crocker Site . The committee reviewed the drawings and the comments were very positive . Staff asked for authorization to meet with developers to evaluate and recommend a proposal to the PMT . Motion was approved. VII . North fox River Site a. Environmental Update Scott reported the results of the meeting that took place with Representatives of IEPA and Tom Bergamini, environmental consultant from BT2, to discuss the proposed redevelopment of potentially contaminated sites in Elgin. The sites are the Elgin Public Works Yard, the Elgin Salvage and Supply site, and the City Elgin Lumberyard site . Scott said that the meeting went very well, and suggested that the committee follow the development strategy outlined on page 3 of the handout . He said that he would like to see these sites under construction the same time as the Library site is . Scott said that the committee has one proposal from BT2, but he would like to get other proposals for the sites as well, and then come back to the committee with recommendations . Ray asked the committee for approval for Vandewalle and Associates to prepare a IEPA grant, and the motioned passed. Vandewalle and Associates will prepare the grant application. VIII . First Quarter 2001 Tasks Scott proposed to the committee members to look over the 2001 Project Timeline Schedule, and staff will update and amend the task list, and the responsibility list of the members, and have a revised copy at the next meeting for the committee to review. IX. Funding & Financing Scott updated the committee on the funding and financing. We need to know where the funding exists, when it is available, and how to access it . He said that he will bring models to the table at the next meeting for the committee members to discuss . X. Studio Update John Steffen updated the committee on the progress of the new studio space. Enclosed in the packet is a design layout of the space . Funding has been received and a permit for the space has been applied for. The space will provide a public viewing area for riverfront , Riverfront PMT Minutes January 23 , 2001 Page 4 drawings and maps, and should be ready within 60 days . The next Project Management Team meeting will be held on Tuesday, February 27th, 2001, at the Promac Building, 32 S . Grove Avenue, at 3 : 00 p.m. XI . Adjourn There being no further business, the meeting adjourned at 4 : 55 p.m. Respectfully submitted, 4 - Sharon Pepke Recording Secretary Approved: February 27 , 2001