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HomeMy WebLinkAbout2000 Riverfront Project Mgmt. Team Minutes Riverfront Project Management Team November 28th, 2000 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Kevin Nelson, DNA Jack Cook, Kane Co . Forest Preserve Leo Nelson, Chamber Lynn Corrao, Metre. Joyce Parker, City Manager Ed. Kelly, Hastert Rep . John Steffen, Attorney Pat McAtee, Metra Mike Trump, Promac Ken Moran, State Financial Stuart Wasilowski, Councilman Members Absent: Pete Dominguez, Grand Victoria Doug Hoeft, State Rep. Patricia Reid Lindner, State Rep . Mike McCoy, Kane County Board Steve Rauschenberger, Senator Staff: Mark Biernacki, City of Elgin Scott Chesney, Vandewalle & Associates Rick Hitchcock, Hitchcock Design Group Ray Moller, City of Elgin Sean Stegall, City of Elgin I . Call to Order Mayor Shock welcomed all present and called the meeting to order . II . Approval of October 11th Minutes The minutes from the October 11meeting were approved. III . Announcements None . IV. Current Proiects Review: a. South Grove housing Scott Chesney referred to the handout of the draft proposal for the redevelopment area of South Grove Avenue . The draft proposal includes plans for 150-175 owner occupied, market-rate residential housing . The developer will also include proposed parking plans for this site as well . The project site is located at the corner of Prairie and South Grove Avenue, across from the future Festival Park site . He asked that the committee members review the draft, give their input and approval so that the proposal can go forward. He would like to get the site ready to go to developers by mid January 2001 . After discussion of the project, the committee members approved the plans, and Mayor Schock recommended that the proposal go to the City Council for review and final approval . • Riverfront PMT Minutes November 28 , 2000 Page 2 b . TIF Policy A copy of the TIF Guidelines and Requirements were reviewed. The TIS policy establishes uniform criteria to which all developers must conform and which will be available to all developers at their reguest . The policy also establishes guidelines and gives leverage to the PMT when dealing with developers . After discussion, the committee decided that City Staff should discuss and refine the policy, and return the document to the PMT committee in January for approval and adoption . If anyone has any comments, please forward them to Ray Moller . c . Crocker mixed use proposal Scott mentioned that there is a proposal on the table for the development of the Crocker Theatre . The proposal is for upper level residential and street level, store front office space . Staff has recommended to the developer the use of the lot South of the Crocker and incorporate its use in the design plans as well . The developer is very positive with the proposed design changes and staff will track and report back to the PMT committee on any further developments . d. North Kimball mixed use site Scott suggested that the PMT take a look at this site, and make a decision soon regarding a major development proposal that has been submitted, which consists mainly of residential uses . More environmental studies need to be done on the properties, and boundaries need to be set . This is a long- term project, but the process needs to be started now . Scott suggested that the project be discussed, and recommendations for the site be decided on within the first quarter of 2001 . V. First Quarter 2001 tasks : a. Master calendar review Scott reviewed the task list from, the Master Calendar . He discussed each line, highlighting the purpose, timeframe, and who is involved in each project process . Pat McAtee also updated the committee on the progress of the development of the new intermodal facility. He suggested that a meeting be set sometime in January with staff, Pace and the RTA to start the discussion process, with a need to move at a slow pace because of spending costs . He would like to start a proposal process in 6-8 months, and be ready to proceed in 12-18 months . b. Tasks and assignments Scott reviewed the tasks and assignments from the Master Calendar . Each task shows a timeline, who is involved in the process, and the percentage • of completion . Riverfront PMT Minutes November 28 , 2000 Page 3 Some tasks are administrative issues, and staff will monitor the progress . The timelines will be updated for the PMT regularly to show the progress . If anyone has comments or questions , please contact Scott or Rev. VI . Funding and Financing a. Proposal from Pollak A proposal from Michael Pollak was discussed. Mr . Pollak proposed to assist the City in securing state grant funds for redevelopment sites north of Kimball Street . He also proposed to " assist the City in developing and carrying out an action plan designed to market and sell the north riverfront project" to the market and legislature . Scott suggested that these proposals duplicate the activities already in motion by the City and the PMT . He suggested that the PMT may use this firm sometime in the near future for a specific purpose . The Mayor will explore this further, and update the committee . b. Congressional and legislative updates Scott suggested that a date be set sometime in January to meet with State Legislators and staff on funding as well as researching the cycles in which to apply for funding . VII . PMT administration a. Studio update John Steffen updated the committee on the new studio for the riverfront consultants in the Tower Building . He said that the final design is on the table, and that they are moving forward with the plans . The space should be open sometime in January 2001 . b . Organizational diagram Scott reviewed the diagram of how the .PMT fits into the overall picture, and how the PMT is to work with other groups to give direction and overview of projects within the different committees, as well as City staff and the City Council . The next Project Management Team meeting will be held on Tuesday, January 23, 2001, at the Promac Building, 32 S . Grove Avenue, at 3 : 00 p.m. VIII . Adjourn There being no further business, the meeting adjourned at 5 : 15 p.m. Respectfully, submitted, Approved: 1/23/2001 Sharon Pepke Recording Secretary Minutes Riverfront Project Management Team October 11th, 2000 3 : 00 p.m. Members Present: Mayor Ed Schock, Chairman Kevin Nelson, DNA Pete Dominguez, Grand Victoria Leo Nelson, Chamber John Duerr, Kane Co . Forest Preserve Joyce Parker, City Manager Doug Hoeft, State Rep . John Steffen, Attorney Ed Kelly, Hastert Rep. Mike Trump, Promac Patricia Reid Lindner, State Rep . Stuart Wasilowski, City Ken Moran, State Financial Councilman Members Absent: Pat McAtee, Metra Mike McCoy, Kane County Board Steve Rauschenberger, Senator Staff: Ray Moller, City of Elgin Scott Chesney, Vandewalle & Associates Rich Hitchcock, Hitchcock Design Group I . Call to Order Mayor Schock welcomed all present, and thanked the committee members for their time . II . Introductions and Orientation Everyone present introduced themselves . The Mayor gave a brief overview and update on the Riverfront project to familiarize those committee members who have not been involved with the process . III . Priority Projects Review • Scott referred to the Master Plan, and a copy will be forthcoming . Everyone was chosen to serve on the Project Management Team because they represent a key figure in the local community. Scott briefly went through the Master Plan and gave an overview of the process leading up to the meeting and an update on where the projects stand to date . He highlighted the core areas along the riverfront, Kimball Street, the residential and commercial sites to the North and South, and the use of the Waterfront . He said that the core of the downtown should be concentrated with businesses, and the surrounding areas filled in with residential . He listed the projects that the Riverfront Steering Committee have identified, such as the Civic Campus, Metra/Pace Facility, Chicago/Highland Avenues, Freight Line Relocation, Festival Park, Walton Island and the Riverfront Parking Deck. Project Management Team Minutes October ll , 2000 Page 2 Some of the projects listed are short term, and others will have a longer time-frame . IV. Activities to Date: a. Riverfront Pilot Project Rick Hitchcock explained to the committee members the two pilot projects that were chosen as a starting point (Civic Campus and Festival Park) and the status of each project to date . With the first project, the City will break ground early next spring and finish sometime next year if everything goes as planned . The total cost is around $4 . 5 million . Many of the projects are moving along, some at a quicker pace than others . b. Elias Proposal The Elias proposal is an unsolicited developer interest from Mr . Joe Elias and a company named Ronco for a proposed housing study on the North end of the Riverfront near the MeadoWs site and City salvage yards . c . Diggins Proposal The Diggins Proposal is another unsolicited developer interest from Mr . Pat Diggins who has proposed to develop market rate townhomes on the South end of the City near Festival Park. d. RTAP Project The RTA is looking into doing a study on the feasability of a Metra/Pace Station along with the cost estimates for building such a structure . After the information has been gathered, we will then be able to request funding for this project from different agencies . V. Opportunities Included in the back of the Master Plan document is a list of project tasks with the progress listed for each and the approximate time frame for completion . Scott reviewed the groups listed, with a summary of each task. He asked that the committee members read through the documents, focus on the target issues and see where they might be able to fill in the blank areas, individually as well as within groups . VI . Discussion and Direction After review of the Master Plan document, Scott asked if there were any questions or comments . Leo Nelson asked what the purpose of the Project Management Team is . Scott said that the Project Management Team (PMT) was created by the City Council as a recommending body to the City Council for the Riverfront Projects . Project Management Team Minutes October ll , 2000 Page 3 Any feedback and information from other committees or developers will be processed through the PMT, and general over site and guidance of the projects is necessary to make sure that opportunities and funding do not slip through the proper channels . Also, when opportunities arise, the PMT will be able to direct them to the appropriate committee or group . VII . Other Business Scott mentioned that the Tower Building in downtown Elgin will have space available soon, and the Riverfront developers will occupy an office with small meeting rooms and a conference room. It will also serve as a location for all the information being processed about the Riverfront projects which can be displayed for the public, and staff will also be available to answer questions . The committee discussed when would be a convenient time to meet for the Project Management Team. A tentative date was targeted (the 4'. week of every month) and the committee members are to get back to Ray Moller as to when and what time will work for their schedules . A notice will go out when the next meeting date has been decided. VIII . Adjourn There being no further business, the meeting adjourned at 4 : 50 p. m. Respectfully submitted, r_ ri ;7.tax Sharon Pepke Recording Secretary Approved: November 28 , 2000