Loading...
HomeMy WebLinkAbout2000-2002 RAC Minutes Minutes Riverfront Action Committee August 6, 2002 Conference Room "A", City Hall 4 :00 p.m. Members Present: Jack Shales, Co-Chairman Marlena Shales Leo Nelson, Co-Chairman Bud Wilson Taffy Hoffer David Ziegler Members Absent: Bill Aguirre Harry Blizzard Floyd Brown Peggy Kirby Staff Members Present: Dave Frigo Meredith Marth Ray Moller I. Call to Order Jack Shales welcomed all present and called the meeting to order. II. Approval of Minutes The minutes from the April 10, 2002 Meeting wee approved as written. III. Introductions Ray introduced Meredith Marth to the committee members . Meredith works in the City Manager' s Office, and nay attend meetings in the future . IV. Presentation on Festival Park Development Phases Dave Frigo handed out the Festival Park C?nceptual Site Plan to the committee members for review and discussion. Included in the plan (which will be done in several phases) , are detailed drawings and descriptions of how the Festival Park site could be developed. Many features include : • Water Park • Open Green Spaces • Gateway • Custom Play Area • • Bike/Pedestrian Paths Constructed Shoreline • Outdoor Stage/Performance Arena rft Riverfront Action Committee Minutes August 6, 2002 Page 2 Phase one includes the development of a temporary parking lot on South Grove Avenue across from the Townhdme Development site, on- street parking along Prairie and Grove, Boat Ramp, Paver Promenade, River Terrace, Concrete Bike Path, Shade Structure, Pedestrian Lighting, and the preparation of the Petformance Stage site for future development . V. Festival Park Donation Opportunities Within the Festival Park development site, there are many features such as the Water Park, Promenades, Water Terraces, Overlooks, and more paver options such as different colors, sizes and designs that the committee could seek for funding opportunities . VI. Other Business The second order for paid pavers has ben sent in for engraving. Funding Update : As of August 6, 2002, the committee has sold: • 384 Pavers • 40 Benches • 48 Trees em. • 4 Light Poles A fund-raiser was held recently for the Firefighters Memorial . Jack will get an update from Kurt Balsis On how the event went, and give a report to the committee at the nekt meeting. ITW will make a donation to the Riverfront Project with payments in December of 2002 and 2003 . Plaques for the overlooks will go out to bid within the next week or two. Updates will be forthcoming. The committee members also discussed the need to redesign and update the funding brochure to include new items for purchase at the Festival Park site, and eliminate the items that are no longer for sale. Jack mentioned that the ArboronWalton Island is still available for purchase, and the committee members are also considering reducing the price for the Light Poles from $1, 000 to $500 . 00 each. These issues will need to be addressed before a new brochure is printed. Jack mentioned to the committee members to be aware of other committees soliciting funding for local projects such as the Library, Recreation Center and the Crisis Center. These projects may reduce or limit solicitation opportuities and funding amounts rdonated by the community for the Riverfront project . • Riverfront Action Committee Minutes August 6, 2002 Page 3 VII. Next Meeting Date The next Riverfront Action Committee meeLng will be on Tuesday, October 1, 2002 , 4 : 00 p.m. , Second Flooi Conference Room, North Tower, City Hall . VIII . Adiourn There being no further business, the meetiig adjourned at 5 : 00 p.m. Respectfully submitted, at or) Sharon Pepke Recording Secretary Approved: October 1 , 2002 . . rMinutes Riverfront Action Co+ittee May 8, 2002 4 : 00 p.m. Members Present: Jack Shales, Co-Chairman Leo Nelson, Co-Chairman Floyd Brown Taffy Hoffer Bud Wilson David Ziegler Members Absent: Bill Aguirre Harry Blizzard Marlene Shales Peggy Kirby Staff Members Present: 'Fend Folarin Barb Iverson rh Ray Moller Dave Frigo, Hitchcock Design Group I. Tour of Phase I Project Ray Moller took members from the Riverfront Action Committee on a tour of the Phase I Project for the Riverfront . Call to Order Jack Shales welcomed all present and called the meeting to order. III. Approval of minutes The minutes from the April 10 , 2002 meeting were approved as written. IV. Committee Members Funding Report Updates The following funding reports were give1 by the committee members : Jack Shales Jack mentioned that there are still a pouple of the larger items (arbor, pavilion, etc. ) left to sell . He suggested that a list be created naming the items and selling price in order for the committee members to have the correct information when approaching perspective companies on items that are still available for rIP donation. jack and Leo will try to contact someone at ComEd in order to discuss the possibility of a donatibn from the company. Any information will be given at the next Meeting. Riverfront Action Committee Minutes May 8, 2002 Page 2 To date, the committee has sold: • 42 Trees • 37 Benches (Sold Out) • 4 Light Posts • 326 Pavers (First Order) It was mentioned that after the dedication, the committee members may need to re-evaluate and consider lowering the pricing on the light posts in order to sell more . Bud Wilson Bud updated the committee on where the donation request from ITW stands . He explained that the ITW Board bylaws require a 5013c certificate before they can proceed witi the request . The City is processing the information needed for t e certificate and should have an answer soon. Other compani s may also require this certificate in order to consider a don tion. The next ITW board meeting will be in December, and Bud $id that he will approach them again for a donation request at th t time. Bud also said that he contacted Vicky Hess (Wing Family) , and they are interested in possibly donating for a collection of items . He will update the committee on any progre3s . Taffy Hoffer Taffy has contacted the Service Board and submitted a request for a donation. She should be hearing sloon, and will update the committee on any information at the next meeting. Dave Frigo By June 19t the engraved pavers will arrive and be ready for installation. The company that will be installing the pavers have estimated the cost to be $2 , 702 . 00 or approximately $7. 00 per paver. This additional cost will include the removal of existing blank pavers, the placing and fitting of the engraved pavers, and the process to be completed in one installation. The committee may want to consider investigating the service charge by other contractors to do this process for other project areas in the future. Other companies may not charge as much for the installation process . Marlene Shales 11 Marlene gave an update on the current rinances for the committee. Riverfront Action Committee Minutes May 8, 2002 Page 3 V. Discussion of Dedication The Dedication for the Riverfront Phase Project has been set for Sunday, June 9, 2002 , 2 : 00 p.m. , at the ?avilion on Walton Island. The program will include several speaker : and refreshments will be available. Leo, Taffy and City staff wi 1 work on the agenda, and City staff will assist with the invitat;ons and send out a press release prior to the event . VI. Discussion of Rotary Club Donati•n Dave Frigo has met with Craig Lamp from the Rotary Club regarding the color choice for the Rotary' s logo installation. The Rotary Club is still insisting on using the Blu- and Gold colored pavers, but Dave has suggested the use of the st.ndard dark and light brick paver pattern which would blend in with he rest of the riverfront project . By using the standard color pa ers, the contractor could guarantee the installation of the logo or the Rotary Club by the Phase I dedication on June 9, 2002 . Thr contractor would need to know now in order to start work on the project and complete the installation by the deadline for the dedication. Dave and Jack Shales will meet again with the Rotary representatives to discuss this matter and work out a solution. The committee members in attendance di-cussed the issue and have recommended that the standard pavers be used for the installation in order to be consistent throughout th- project . VII. Discussion of Recognition for St= te Re•resentatives The committee members discussed th= need to identify the contributions from the State Represent.tives for the Riverfront Project . Ray and Dave will work on mock-up plaques for the dedication with a list of names to in•lude the Forest Preserve, County Board, and the State Representati es. Once the underpass is complete, the original plaques will •e moved and permanently installed. VIII. Other Business Jack mentioned that the Courier News has expressed an interest in doing an article on the Firefighters Mem•rial Project . Kurt Balsis has also mentioned that he would like t• hold a fundraiser for the project in the near future . Floyd Brown suggested that the project needs more positive publicity and he may mention information on the air. The donations that are sent for the Firefighters Memorial project will be processed separatel through the Riverfront Account. Ray mentioned that there will be a dedication for the Flag Sculpture on Friday, June 14, 2002, on Walton Island at 2 : 00 p.m. Everyone is invited to attend. . . • fimk Riverfront Action Committee Minutes May 8 , 2002 Page 4 IX. Next Meeting Date The next Riverfront Action Committee meting will be on June 9, 2002 , 2 :00 p.m. , at the dedication of phase I of the Riverfront Project . X. Adjourn There being no further business, the meeting adjourned at 5 : 00 p.m. Respectfully submitted, Sharon Pepke Recording Secretary I Minutes Riverfront Project Management Team April 23, 2002 3 :00 p.m. Members Present: Mayor Ed Schock, Chairman Ken Moran, State Financial Lynne Corrao, Metra Leo Ne son, Chamber Olufemi. Folarin, City of Elgin Randy oberts, Grand Victoria Ed Kelly, Hastert Rep. John Steffen, Attorney Pat McAtee, Metra Stuart Wasilowski , Councilman Norma Meiss, DNA Members Absent: Jack Cook, Kane Co. Preserve Mike McCoy, Kane Co. Board Bruce Dahlquist, Architect Steve Rauschenberger, Senator Doug Hoeft, State Rep. Mike trump, Promac Patricia Reid Lindner, State Rep. Staff: Mark Biernacki, City of Elgin Scott Chesney, Vandewalle & Associates Barb Iverson, City of Elgin Ray Moller, City of Elgin Representatives from Hitchcock Design Grcup I. Call to Order Mayor Ed Schock welcomed all present and called the meeting to order. II. Approval of Minutes The minutes from the February 26, 2002 7eting were approved as written. III. Announcements The Mayor introduced and welcomed Randy Roberts, who will be representing the Grand Victoria Casino. David Briggs from Grindstone Produc ions is working on a documentary for the Elgin National Wat h Company, and might be video-taping portions of the next Riverfront PMT meeting. John Steffen mentioned that the Downtown Neighborhood Association (DNA) will be hosting a visit from an Illinois Main Street Resource Team which will examine information aboult the Elgin community and the local Main Street program. The DNA has scheduled Thursday, May 16th, from 3 : 30 - 4 : 00 p.m. to conduct interviews with the Project Management Team. If anyone is interested, please call the DNA office to confirm your participation. ) Riverfront Project Management Team Minutes April 23 , 2002 Page 2 There will be a Ribbon Cutting Ceremony fcr the Riverfront Phase I Project on Sunday, June 9th, 2 : 00 p.m. Everyone is welcome to attend. IV. Update on South Grove Residential Project The committee reviewed plans that wee distributed by Rick Hitchcock regarding the Master Plan Desigris for phase I of Festival Park. The grading work is in place for the townhome development, the design development is 90 percent compete and staff is working with the developer on flood plain issues . The plans also include detailed drawings on the promenade, overlooks, water terrace and boat ramp. Staff is working on the budget numbers, permits, and off-site storage areas . I Ray has held several meetings with the k y people involved in the project area in order to move forwar4 with the plans . Par Development is also in the process of do ng their marketing study and soil testing and boring is being don on site . V. Lawrence Avenue Residential Project Presentation The developers for the proposed Lawrence Avenue Residential project updated the committee members on changes that have been made to the original project plans . The developer his incorporated all staff recommendations . The developers have worked with City staff members on the shape of the building as well as many upgrades to the individual units . The building wi;11 now have a "I" shape rather than the proposed "U" shape, and 11411 include courtyards on either side. There will also be a closet for each unit that can be accessible for maintenance rather than haying to access inside each unit . Other changes include french door , a keyed security system on every floor and a first floor on grace garage with 72 parking c, spaces . The developers have hired good ontractors to develop the site, and are ready to pre-market the pl n now with approval from the committee . ) The Project Management Team gave the de. elopers approval and the recommendation to move forward with the roject . VI. Proposed Kimball Townhouse Development Presentation GLR Development made a presentation to the PMT committee for a proposed downtown development on Dou las and Kimball . The developers would like to break ground t1iis year in order to have the grand opening tie into the new Rec Center opening. The development would consist of 8 single family Townhomes : 3 bedroom, attached rear garage, 3 floors (1 , 850 squlare feet) of living space, with an average price of $216, 000 . Riverfront Project Management Team Minutes April 23 , 2002 Page 3 The project will also consist of all brickandlimestone buildings, additional parking on site for visitor.s, and an association agreement will be in place when the project is complete. The developers are looking for some incehtives from the City and there are some outstanding issues such as the property being located in the Historic District and the relocation of the existing sub-station. Scott mentioned that the development fits in with the Master Plan and Vision. The price point for the project is very good, and the time schedule is aggressive but manageable . A lot of other projects are coming out at the same time, but if they are successful this should spark other developer interests in the downtown area. The Project Management Team gave the developers a tentative recommendation to move forward with the p oject and to address all issues pertaining to the development . VII . NBD and North Kimball Site Presentations Mr. Alex Seith presented to the committ e members proposals from two developers for projects in the downtown area . A. NBD Site The project proposed consists 6f a high-rise/commercial building with an attached garage. The developer will need to acquire the NBD lot and the Promac and Chamber buildings . After further discussion, the Project Management Team agreed to move forward with the concept . B. North Kimball Gallager and Henry, developers who have been in the business for 55 years have proposed to do a massive development on the North Kimball site . The site would cover 20 acres, include 5 acres of park space, marina/boat launch site, 3-story townhomes, condo units and parking sites . The d velopers are open to suggestions/recommendations on the development plan from the Mayor, Council members and City Staff at this time . After further discussion, the Project Management Team recommended to approve the concept of the developmen]t plan and encouraged the developers to work with staff to move the project forward. . , Riverfront Project Management Team Minutes April 23 , 2002 Page 4 VIII . Master Schedule Update Scott suggested that at the next PMT meeing, the committee will need to discuss in detail certain item 6 and time-lines on the Master Schedule that have not been addresed for some time such as the South Grove Garage, Parking Issue 0 and Marketing in the Downtown. Specific items can then be assigned to PMT members to work on and then update as progress is made . Scott also updated the committee members on the Union Pacific rail line situation which has been put on the back burner. Usage and volume regarding the rail line may be changing significantly. Staff is participating in discussions and following the situation, and will update the committee as new infrmation is available . IX. Elgin Entrepreneurial Business Development Program Update Scott Chesney will meet with members of the Technology Action Team (TAT) in order to present and receive comments on the Elgin Entrepreneurial Business Development Pro ram. He will update the PMT committee on the progress at the nex meeting. X. Other Business None . XI. Next Meeting Date The next Riverfront PMT meeting is schediiled for Tuesday, May 21, 2002 , 3 : 00 p.m. , Downtown Neighborhood Association Office, 2 Douglas Avenue . XII. Adjourn There being no further business, the meeting adjourned at 4 : 55 p.m. Respectfully submitted, Sharon Pepkd Recording Secretary Approved: June 25 , 2002 ____ Minutes Riverfront Action Commfittee April 10, 2002 4 : 00 p.m. Members Present: Jack Shales, Co-Chairman Marlene Shales Leo Nelson, Co-Chairman Bid Wilson Bill Aguirre David Ziegler Harry Blizzard Members Absent: Floyd Brown Taffy Hoffer Peggy Kirby Staff Members Present: 'Fend Folarin Barb Iverson Ray Moller Dave Frigo, Hitchcock Design Group I . Call to Order Jack Shales welcomed all present and called the meeting to order. II . Approval of minutes The minutes from the February 6, 2002 meeting were approved as written. III . Committee Members Funding Report Updates The following funding reports were given Iply the committee members : Bud Wilson: He has submitted a request for donation to the ITW board. Their next meeting will be on May 7th, at whic1 time a decision will be given on this request . An update wilL be given at the next meeting. He has also contacted Vicki Hes (Wing Family) , and they may contribute something on behalf of th family. David Ziegler: Dropped off an information packet to Gay Hines . David has not heard anything yet . Leo Nelson The Hoffer Company may donate on behalf of their employees as a eft Christmas gift from the company. Leo will follow-up on this . The Chamber also included in their e-mail, iihformation on the funding brochure . They are getting a good response for requests for brochures and information. Riverfront Action Committee Minutes April 10, 2002 Page 2 Bill Aguirre The AM Rotary is interested in making a do' ation to the Riverfront . He is following up on an amount and will pdate the committee when he has more information. Ray Moller He has contacted Lee Gault on providing information for the Noon Rotary' s project . They are still work' ng on the color of the bricks, and Dave Frigo said that someone f om Hitchcock Design will touch base with them on the designs and .rawings . Elgin Academy has also sent out inform.:tion to parents of the school regarding the efforts of the Riverf' ont funding project, and the money that the school collects may g. toward the purchase of something for the riverfront in the future. Dave Frigo Dave suggested that a date be set soon to use as a cut-off for phase I donations that are coming in s. that the list for the engraving on the pavers can be sent to th- company, they can start the engraving process and have the bricks shipped and installed for the dedication. A question was raised as to why there ar_ no benches scheduled to be installed on the North end of the island. Dave mentioned that because of the possibility of flooding in the area, there could be damage done to items that are located th:re . Marlene Shales Marlene gave an update on the current fi ances for the committee. IV. Firefighters Memorial Kurt Balsis attended the meeting to upd:to the committee on his vision of how he would like the Memoria for the Firefighters to be. He is the son of an Elgin firefighter who lost his life near Walton Island while in the line of dut , several years ago. The memorial would honor the 2 firemen who lest their lives, and also to serve as a dedication to all fireman for the jobs that they do. He started with the idea of doing a plaq e, and after meeting with several individuals including the Firefithter Board that oversees the Foreign Fire Insurance Fund, the su.gestion for the memorial has changed. He has proposed that the emorial include a plaque (cast in bronze) , a story of the tragic event, pictures of the 2 fireman that lost their lives, along wit 2 bronze helmets mounted on pillars, which symbolize an element of safety for firemen. The memorial could be located near the boat launch by Walton Island where the firemen now do their safety training. , . rRiverfront Action Committee Minutes April 10, 2002 Page 3 The Fire Insurance Board has said that th y will donate $12, 000 . 00 to the project , and the City may al o participate somehow. Hitchcock Design Group and City staff will work on the design and cost estimates for this project . V. Other Business A tentative date of June 9, 2002 , 2 : 00 p. . , has been set for the dedication of phase I of the Riverfront Project . More information and discussion will be done at the next ineeting, after staff has confirmed this information. VI. Next Meeting Date The next Riverfront Action Committee meeting will be on Wednesday, May 8 , 2002 , 4 :00 p .m. , Second Floor Conference Room, North Tower, City Hall . VII. Adiourn There being no further business, the meeting adjourned at 5 : 05 p.m. em Respectfully submitted, .,,Mateir) is i _ Sharon Pepke Recording Secretary Approved: May 8 , 2002 rilin I I Minutes Riverfront Action Committee February 6, 2002 4 : 00 p.m. Members Present: Jack Shales, Co-Chairman Taffy Hoffer Leo Nelson, Co-Chairman Marlene Shales Bill Aguirre Bud Wilson Floyd Brown David Ziegler Members Absent: Harry Blizzard Peggy Kirby Staff Members Present: Ray Moller Dave Frigo, Hitchcock Design Group John Mast, Midwest Engraving I . Call to Order Jack Shales welcomed all present and called the meeting to order. II . Approval of minutes The minutes from the December 5, 2001 meeting were approved as written. III . Committee Members Funding Report Updates Ray mentioned that the Isaak Walton League is interested in donating to the Riverfront Project . No amount was given at this time . ITW/Shakeproof will have the funding request on their foundations agenda for their May meeting. Ray also handed out an updated donation list that the City has been keeping. A lot of interest and activity has been generated by the mailing of the brochure in the City' s water bill . IV. Discussion of Advertising on Radio Jack thanked Floyd for the Radio time that was given in order to get the word out on the funding efforts and the donation opportunities for the public to join in on. V. Discussion of Inscription Lines on Items For the larger donation items (benches, lampposts) a 8x8 paver with 6 lines and 13 characters on each Line will be used for identification. The trees that are located near the pathway will also be identified this way. The trees that are located elsewhere will need to be identified differently. Marlene will contact the people who have purchased these items previously and let them know that they can have a larger brick and inscription if they wish. . .. . , r Riverfront Action Committee Meeting February 6, 2002 Page 2 VI . Thank You Notes Update Marlene shared with the committee members the Thank You notes she had printed up at Kinkos . The committee will send these to people who donated money or purchased items for the Riverfront project . VII. Discussion of Display at Chamber Dinner The Chamber will be hosting their annual Chamber Dinner on February 19, 2002 , and the Riverfront project will be displayed along with funding brochures and information. Jack and Ray will be manning the table . Anyone who is interested in helping out, please let them know. VIII . Financial Report Update Marlene updated the committee on the inancial status of the Riverfront Action Committee . She gave a current balance and also an amount on how much the Committee has sent through 1-31-02 . IX. Paver Presentation John Mast from Midwest Engraving handed olit their brochure and did a presentation on the different types of engraving for the brick elk pavers that have been purchased by the pjiblic for the Riverfront project . Three different types of engraving processes could be used on the pavers : Laser, epoxy filled, and stained. Laser is not an option because that process can only be used on clay bricks, which we are not using, and the stained is not a good option either because it has been shown to not hold ilp well in this type of climate . The newer epoxy' s that are being used now are much better than the type used in the past and hold up better under extreme conditions . The company will guarantee their work against any defects, and replace the bricks if needed. The company could process a batch of bricks within a very short period of time, so that they could be ready for installatiom X. Next Meeting Date The next Riverfront Action Committee meeting will be on Wednesday, March 6, 2002 , 4 : 00 p .m. , Second Floor Conference Room, North Tower, City Hall . XI . Adjourn There being no further business, the meeting adjourned at 5 : 05 p.m. Respectfully submitted, r \,:914,,,, 14kp . Approved: 4/10/2002 Sharon Pepke Recording Secretary Minutes Riverfront Action Committee December 5th, 2001 4 :00 p.m. Members Present: Jack Shales, Co-Chairman Marlene Shales Leo Nelson, Co-Chairman Bud Wilson Harry Blizzard David Ziegler Taffy Hoffer Members Absent: Bill Aguirre Floyd Brown Peggy Kirby Staff Members Present: Ray Moller Becky Sletten I. Call to Order Jack Shales welcomed all present and called the meeting to order. II . Approval of minutes The minutes from the November 7th, 2001 meeting were approved as written. III. Discussion on item pricing (light pole) The pricing on the light poles was discussed. Since no light poles have been sold to date, the question was raised as to the cost being to high in order to sell them. The committee members decided to leave the price ($1, 000 each) as is, and change the amount in the future if the light poles are not selling. IV. Discussion of name tag identification The committee would like to see items such as benches, trees, light poles etc . , identified by a larger 8x8 brick that is engraved with the donor information and mounted near the item that was donated. Jack mentioned that the committee may want to investigate what type of bricks to use (granite, epoxy sealed, etc . ) in order for the bricks to hold up under many outside conditions . Jack said that the committee does not want to look at fixing or replacing a lot of bricks within a short period of time . Ray said that he will contact someone from Hitchcock Design Group to attend the next RAC meeting to discuss and provide information on the different types of bricks that are available . Riverfront Action Committee Meeting December 5, 2001 Page 2 V. Committee Members Funding Report Upd tes Bud Wilson ITW - The foundation meets sometime in D cember. A request was made for a donation to the Riverfront . There has been no commitment yet on a dollar amount , but the committee will get an update after the foundation meeting. Taffy Hoffer Spiess Family - They are now reviewing donation information. Will update at a future meeting. Mark Abate - Is willing to contribute, Ray will contact him. Elgin Jr. Service Board - Will meet with them and update at future meeting. Rotary Clubs - They are looking to donate $25 , 000 , but no commitment yet . Marlene Shales To date, these are the number of items sod: 17 Bricks 4 Benches 1 Tree 0 Lights Ray Moller Ray handed out a memo from Hitchcock Design Group regarding information on Custom Paverwork Inlays for Walton Island. The memo provides information on the costs associated with the installation of a Logo for the Rotary Club at the Naperville Riverwalk, and can be used as a cost guideline if similar work is to be done on Walton Island. The funding brochures are going to be sent to the printer for another 20 , 000 copies . The committee has decided to leave the pricing for the items as is . The amount can be changed at a later date, if they are not selling. Ray mentioned that there will be a present tion to the City Council on Wednesday, December 19th on Festiv I Park. Everyone was encourage to attend. VI . Next Meeting Date The next Riverfront Action Committee meet 'ng will be on Wednesday, January 16th, 2002 , 4 : 00 p .m. , Second Flocr Conference Room, North Tower, City Hall . - 4 Riverfront Action Committee Meeting December 5, 2001 Page 3 VII. Ad-burn There being no further business, the meeting adjourned at 5 : 00 p.m. Respectfully submitted, Ohaion A-TEP Sharon Pepke Recording Secretary Approved: February 6 , 2002 Minutes Riverfront Action Committee November rh, 2001 4 : 00 p.m. Members Present: Jack Shales, Co-Chairman Taffy Hoffer Leo Nelson, Co-Chairman Peggy Kirby Harry Blizzard Marlene Shales Members Absent: Bill Aguirre Floyd Brown Bud Wilson David Ziegler Staff Members Present: 'Femi Folarin Ray Moller Becky Sletten I. Call to Order Jack Shales welcomed all present and called the meeting to order. II. Approval of minutes The minutes from the October 17th, 2001 meeting were approved as written. III. Discussion of Statue Dedication/Evens on 11-11-01 Jack mentioned that M. I . C. Inc . , has done a great job with setting up the Pioneer Memorial Statue . Ray is working on getting temporary lighting installed, and the fece will be put back up after the dedication ceremony for protection. On the day of the dedication, M. I .C. will be giving tours of the riverfront projects that are underway and tables will be et up with riverfront brochures, folders and samples of bric s for people to view. Several RAC members have volunteered to h ndout funding brochures as well . IV. Discussion of Contributions - Recogn .tion Leo mentioned that the committee members needs to find a way to recognize the contributions to the riverront from Mr. Hoeft and Mr. Rauschenberger. Ray will verify the amounts that were donated, and Leo will talk with Mr. Hoeft and Mr. Rauschenberger. V. Review of Fund Raising Efforts Committee members gave updates on their cntacts for fund raising as follows : Riverfront Action Committee Minutes November 7t'', 2001 Page 2 Jack Shales Elgin Financial - $25, 000 . Bud Wilson Absent - No update . Taffy Hoffer Spiess Family - Father very ill - may reseond later. Jakle Family - Donation for bench. Mark Abate - Ray will contact him. Rotary Clubs - will be meeting later this onth with Mayor to speak to members . Ray Moller The City has received a donation from r. William Trentlage - former Commissioner of Water and Health, n the amount of $660 . 00 to add to the fundraising efforts . The Riverfront funding brochures will be going out with the water bills next week. There will be 1, 200 to 3 , 000 going out per water bill cycle . Marlene has also written a nice thankyou uo the first fundraising donor. Becky Sletten is working on statio ery for the committee to use, with the Riverfront Logo included on it . Leo has suggested that the committee ork on a listing that includes the names of who the committee 'embers have approached, potential donors to solicit and what ite, s have been sold. Ray also suggested that the brochures have a "sold" stamp on the items that are not available to sell . VI. Next Meeting Date The next Riverfront Action Committee meeting will be on Wednesday, December 5th, 2001, 4 : 00 p.m. , Second Floo Conference Room, North Tower, City Hall . VII . Ad-journ There being no further business, the meeting adjourned at 4 : 55p.m. Respectfully submitted, Approved: 12/5/01 r Sharon Pepke Recording Secretary Minutes Riverfront Action Comm ttee October 17, 2001 3 :00 p.m. Present: Jack Shales, Co-Chairman Taffy Hoffer Bud Wilson Marlene Shale. Bill Aguirre Peggy Kirby David Ziegler Staff Members Present: Femi Folarin Ray Moller Becky Sletten Members Absent: Harry Blizzard Leo Nelson Floyd Brown I. Call to Order Jack Shales welcomed all present and called the meeting to order. II. Approval of Minutes A motion was made and seconded to approv- the September 19, 2001 minutes . III. Tour of Phase I Projects Ray Moller conducted a very informative torr of Riverfront projects . Everyone thoroughly enjoyed seeing the progress and enjoyed the tour. IV. Discussion of Statue Dedication Ray Moller reported the dedication is plann-d for November 11 . There will be a pre-dedication ceremony for contributors in the Hemmens lobby. Refreshments will be served followi g dedications . Ray is working with MIC to take dedication attendees on a tour of the Riverfront . It was consensus of the me •ers that on the day of dedication to have Riverfront brochures .nd trifolds available to everyone attending. V. Review of Fund Raising Efforts Committee members gave updates on their co tacts for fund raising as follows : Jack Shales Elgin Financial - considering an entryway o Highland MIC & Brick layers - budgeted to build the •avilion Fire Department - waiting for contract to b- settled Seigles Foundation - received first $50, 000 Harry Meadows - committed for $50 , 000 A • RAC Minutes October 17, 2001 Page 2 Bud Wilson ITW - met with them last week and discussed donations from $25, 000 to $200, 000 . ITW representatives will make a recommendation to their foundation. At their December meeting, the foundation will act on the recommendation of a donation. Bud anticipates a good response . Taffy Hoffer. Spiess Family - talked with Mary Smith but her father is very ill . Mary has sent information to her father and will respond later. Mark Abate - anticipates $500 to $1000 . Jackles Family - considering a park bench bl. t may go higher Bill Aguirre Rotary Clubs (A.M) - in process of setting a date for Mayor to speak to the morning Rotary. Ray Moller On October 8, 2001, City Hall received the first $50 . 00 donation for a personalized paver in the name of police officer, 0. Rebenstorf . Committee members suggested ho get permission to print the first donation letter. Other Jack Shales and all the committee members thanked Peggy Kirby for a very nice job of printing the Riverfront trifolds . Everyone took some of the trifolds to begin distributing for donations. There was discussion to have thank you cares printed with the Elgin Riverfront logo on front . Ray will bring some samples of the plaques and pavers to the next meeting. VI . Next Meeting Date The next Riverfront Action Committee meeting will be held on Wednesday, November 7, 4 : 00 p.m. , Second Floor Conference Room, North Tower, City Hall . VII . Adjourn There being no further business, the meeting adjourned at 4 :20 p.m. Respectfully submitted, ov ,/ Donna Wendling Recording secretary APPROVED: November 7 , 2001 Minutes Riverfront Action Comm ttee September 19, 2001 3 :00 p.m. Present: Leo Nelson, Co-Chairman Taffy Hoffer Jack Shales, Co-Chairman Marlene Shales Bill Aguirre Floyd Brown Staff Members Present: Femi Folarin Ray Moller Becky Sletten Members Absent: Harry Blizzard Peggy Kirby Bud Wilson David Ziegler I. Call to Order Jack Shales welcomed all present and called he meeting to order. II . Approval of Minutes The minutes from the August 8 meeting were a.proved as written. III . Tour of Phase I Projects Due to inclement weather, the tour was postpo ed to the October meeting. Ray Moller reported that construction on the island including the pavilion will be done this year. IV. Review of Fund Raising Efforts Ray Moller distributed a fax from Schreiber Anderson which suggested to use engraved pavers and no metal plaques . The committee is to review the brochure to make sure all information is correct before sending to print . On the trifold, under Riverfront Benches, the word `metal ' should be removed and changed to read brick or pavers Before sending to print . There were discussions of type style and wor.ing to put on the pavers . Taffy Hoffer noted it is important the name on the pavers be clearly readable. Ray Moller will gather samples or the next meeting. Becky Sletten suggested the trifold flyer could be inserted into City Water bills which are mailed weekly. The tri old could be designed into the Spirit brochure saving some of the trifol.s for other mailings . The committee agreed to have 50, 000 trifolds prin ed by Peggy Kirby and also do mailings through the Water Department bil ing beginning immediately, and include the form designed into the S•irit for a January, 2002 mailing. Committee members also want to do personal mailings with the trifold form. Leo Nelson suggested to make the trifolds available at service clubs . Ray Moller suggested to make presentations at the Elgin Financial group meetings and distribute the rifold brochures . Ray Moller volunteered to be a contact per-on for groups that want a representative to make a presentation on Riv-rfront fund raising. Bill Aguirre suggested that a gift certificaue be prepared and given to those making contributions . The committee agreed that a certificate is a good idea. Another suggestion is to pre-ent a certificate of gift purchase through the Police and Fire Awards banquet . As a suggestion, the group could break into committees to speak at service clubs . Floyd Brown suggested to market Riverfund gift support through the newspapers and radio station as a Christmas/holiday campaign. Gift funds could also be marketed for birthday and anniv-rsary gifts and memorials . Floyd Brown and Bill Aguirre will take the lead on coordinating assignments for presentations to various ser ice clubs . The committee asked if Riverfront fundraising could be posted on websites at the City and Chamber. Becky Sletten will follow up on the inquiries on City' s website . Jack Shales will contact Firefighters Union or gift support . Leo Nelson stated the Pioneer Memorial stat to is scheduled to be here soon with a dedication in November. The statute should draw more attention to the Riverfront and could be helpful to promote more interest with the campaign for fund raising. Another suggestion is ask the DNA to put information in all the windows downtown regarding the campaign for the Riverfront . Leo noted Riverfront packets were sent to the Chamber Board today and Ray Moller will make a presentation to the board next Thursday. Following is updated information on the list .f contacts for fund raising for Riverfront items : Jack Shales State Financial - no funding offered Elgin Financial - meeting next week IHC - no funding offered MIC & Brick layers - propose to build pavilion Talked with Fire Chief John Henrici - will contact Union Plote - meeting set Verbic - meeting set Hitchcock Design Group Gilbane Burnidge (Charles) 2 Floyd Brown Woodruff & Edwards - Contacted buy Al not in good health Brady Family Service Clubs - Junior Service Board, Morning and Noon Rotary, Kiwanis - will be done through presentations Bud Wilson ITW Vickie Hiess - Wing Family Leo Nelson Roth Family - talked with Harry. Will set up meeting with Mayor to accompany on meeting with Gordon. Akeman Family Taffy Hoffer Mary Smith - Spiess Family - they have show interest, brochure was mailed to them. Service Board - would like to approach them when pamphlets are available . Also would like to have R.y to make presentation at their November meeting. Guy Eisenhuth - have not contacted yet Mark Abate - brochure mailed and probably will receive contribution Jackles Family - Taffy will work with Sharon Jackles First Community Bank - will work with Bill Hoffer Bill Aguirre Burnidge (Roger) Service clubs - will work with Floyd Brown to coordinate Suggestion list Corporations - Walmart, Target, Mejier - wil discuss in house and work with Becky for setting up information at corporations V. Next Meeting Date The next Riverfront Action Committee meeting will be held on Wednesday, October 17, 2001, Second Floor Conference Room, North Tower, City Hall, 3 : 00 p.m. There will be a walking tour of P ase I projects and return to the Conference Room for a meeting. VI . Adiourn There being no further business, the meeting adjourned at 4 : 00 p.m. Respectfully submitted, Donna Wendling Recording secretary Approved: October 17 , 2001 3 Minutes Riverfront Action Co ittee July 10th, 2001 Conference Room "A", Ci y Hall 4 : 00 p.m. Members Present: Leo Nelson, Co-Chair Peggy Kirby Jack Shales, Co-Chair Marlene Shales Harry Blizzard Bud W lson Floyd Brown Members Absent: Bill Aguirre Taffy Hoffer David Ziegler Staff Members Present : `Ferri Folarin Dawn Hagen Ray Moller I . Call to Order Jack Shales welcomed all present, and ca led the meeting to order. II . Approval of May 16th, 2001 minutes The minutes from the May 16', 2001 Meeting were approved as written. III. Discussion of Riverfront Pro 'ect element •ricin• Marlene handed out a article on Lowhe..d Dams, and the dangers associated with them. A posted sign wa ning of the dangers near the dam and also a memorial to the firefighters who lost their lives at the dam was suggested. Jack t ought there was a need to honor those that gave up their lives helping others and that maybe these suggestions could be tied into the overlook projects, and to possibly have local based community gro ps fund the projects. The list of Riverfront Project elements and the Phase I Features were discussed and reviewed, and dollar amounts were updated or added for the specific items to be solicited for sale to the public . Listed below are the individu. 1 items and the donation value that was agreed upon by the commi.tee members. Riverfront Action Committee Minutes July 10th, 2001 Page 2 Riverfront Pro ' ect Ca•ital Items ITEM QUANTITY COST Donation Value I . Brick Paving 51, 346 sq ft $564 , 806 $ 50 small ($11 . 00/sq ft) $100 large II . Benches 64 $ 64, 000 $ 500 each III . Bike Racks 31 $ 5, 000 (Not Assigned) IV. Overlooks Upper $150, 000 Lower Sold V. Perennials On hold Riverwalk $ 53 , 333 Walton Island $ 39, 947 V7: . Pedestrian Lights 64 $224 , 000 $ 1, 000 VII . Sculpture Planters 1 $ 18 , 000 $10, 000 VIII . Trees Orinamential 32 $ 5, 023 $250 each Shade/Evergreen 77 $ 34 , 484 $250 each PHASE I RIVERFRONT F' ATURES BID PRICES A. HEMMEN' S STAIRWAY - $131 , 739 .21 Not Awarded B. HEMMEN' S PLANTER/SEATWALL - $71, 042 . 38 $ 30, 000 C. NORTH ISLAND PAVILION - $164, 959 . 00 125, 000 D. ARBOR - $92, 170 . 33 50, 000 E. SOUTH ISLAND OVERLOOKS - $182 , 345 . 8' 25 , 000 each F. POST OFFICE FACADE TREATMENT - $18 , .42 . 00 Not Awarded G. RIVER WALK GATEWAY - $61, 417 . 55 - T! is item is being offered to Mr. Dan Westrope for $25, 000 . Riverfront Action Committee Minutes July 10', 2001 Page 3 Dawn Hagen suggested that she put a note about the upcoming sale for. the Riverfront items in the City' s n_wsletter. She said that she will list it in the October mailing. IV. Next Meeting Date The next Riverfront Action Committee eeting will be held on Wednesday, August 8th, 2001, Conference Room "A" Cit Hall at 4: 00 p.zn. V. Adjourn There being no further business, the meet 'ng adjourned at 5 : 10 p.m. Respectfully submitted, Sharon Pepke I1 Recording Secretary Approved: 8/8/01 x Minutes Riverfront Action Comm' ttee May 16th, 2001 Conference Room "A", Cit, Hall 4 : 00 p.m. Members Present: Leo Nelson, Co-Chair Taffy offer Jack Shales, Co-Chair Marlen: Shales Harry Blizzard Bud Wi son Floyd Brown David .iegler Members Absent: Bill Aguirre Peggy Kirby Staff Members Present: `Ferri Folarin Ray Moller I . Call to Order Jack welcomed all present, and called the meeting to order. II. Approval of April 17th, 2001 minutes The minutes from the April 17th, 2001 mseting were approved as written. III. Update on Phase I Project Ray updated the committee on where the Ri erfrant Phase I Project stands . Some projects went out for bid -or a second time due to the proposed amount coming in higher than 'as projected. A second bid opening for the dewatering/cofferdam site was conducted on May 15th, 2001 . M. I .C. Construction came in ith the lowest bid, but the proposed amount is still over budget . Hitchcock Design Group • is working on getting the project reviewei and adjust the figures for a recommendation. Staff would like to include the bids on he June 13th, 2001 City Council agenda, so that the companies can be awarded the projects and begin work. There may be different riverfront projects going on simultaneously and not just concentrated to the Phase I project . Plans are also being discussed for the Festival Park area the west bank along the Metra rail lines, and the design of th= shoreline and pathway between Kimball and Prairie Street . . Riverfront Action Committee Minutes May 16th, 2001 Page 2 IV. Review and discussion of Riverfront Marketing Materials Ray handed out copies of the final draft of the Riverfront Marketing Brochure that Dave Lantz has been working on, for the committee to review. Everyone agreed that the materials looked correct, and decided to move forward and order 2000 brochures to be printed, and used for marketing the various riverfront projects . The total cost for the brochures will be $2 , 785 . 75 . The committee also decided that the temporary packages were not needed at this time. V. Next Meeting Date The next Riverfront Action committee meeting will be held on Wednesday, June 20th, 2001, Conference Room "A", City Hall, at 4 : 00 VI. Adjourn There being no further business, the meeting adjourned at 4 : 40 p.m. Respectfully submitted, apb Sharon Pepke Recording Secretary Approved: July 10 , 2001 Minutes Riverfront Action Comm' ttee April 17th, 2001 Conference Room "A", Cit, Hall 4 : 00 p.m. Members Present: Jack Shales, Co-Chair Taffy Hoffer Bill Aguirre Marlene Sha es Harry Blizzard Bud Wilson Members Absent: Leo Nelson, Co-Chair Floyd Brown Peggy Kirby David Ziegler Staff Members Present: `Femi Folarin Dawn Hagen Ray Moller Guests: Dave Friggo - Hitchcock Design Group David Lantz - Schreiber/Anderson Associates I. Call to Order Marlene Shales called the meeting to orde . II . Approval of March 7th, 2001 minutes The minutes from the March 7th, 2001 mseting were approved as written. III . Update on Phase I Project Dave Friggo from Hitchcock Design Group pdated the committee on where Phase I of the Riverfront stands . ;:id packages went out on March 27th, 2001 . Only a few of the bids that were received were acceptable, so some of the bids were sen out again. Three bids are outstanding at this time . Dave said ' hat some of the reasons for the low turnout are : • Many contractors schedules are ull at this time . • Some bidders could not find boning that was required. • This is a complicated project f•r some contractors . Ray said that they will work through the challenges and move the project forward as planned. Groundbreakin', should be soon, and the dollar amounts for the project are forth oming. Dave mentioned that if the project gets underway in late ay or June, most of the flooding issues should be eliminated. Riverfront Action Committee Minutes April 17th, 2001 Page 2 The construction manager that was hired has been involved with the bid process and has been a great benefit, having a good working knowledge with similar projects . IV. Review and discussion of Riverfront Marketing Materials David Lantz handed out examples of the folder and temporary selling brochure that was requested by the committee . He discussed the changes that were made with the brochure packet, and the committee, along with Dave Friggo, reviewed which projects were to be included in the brochure, and which were to be eliminated. The committee also looked at the marketing folder that was printed up, and everyone agreed that it looked very nice, and could be used by the committee for selling the riverfront items as well as promoting the riverfront project . A suggestion was made that, along with the larger items to be sold, a page should be included that would list the smaller items (trees, lights, benches etc . . . ) to purchase . Graphics will need to be included as well . Dave asked the committee to review these materials, and any comments be directed to Ray as soon as possible . The different logo options were reviewed and discussed by the committee, with the simple version (wave of water over the logo, light and dark shades, blue and green colors) being the one chosen for the riverfront . The logo will be used in many aspects of the riverfront projects, and this logo will be very flexible with a classic design. Printing options were discussed for the brochure and folder. Dave will provide quotes for the costs to print these items, along with the cost for the quantity ordered. V. Next Meeting Date The next Riverfront Action Committee meeting will be held on Wednesday, May 16th, 2001, Conference Room "A", City Hall, at 4 : 00 p.m. VI. Adjourn There being no further business, the meetin• adjourned at 5 : 15 p.m. Respectfully submitted, I..0 tc)(1 Approved: May 16 , 2001 Sharon Pepke Recording Secretary • Minutes Riverfront Action ComMittee March 7th, 2001 2'd Floor Conference Room 4 : 00 p.m. Members Present: Leo Nelson, Co-Chair Taffy Hoffer Jack Shales, Co-Chair Marle4e Shales Bill Aguirre Bud Wilson Harry Blizzard David Ziegler Floyd Brown Members Absent: Peggy Kirby Staff Members Present: Dawn Hagen Dave Lawry Ray Moller Guests: David Lantz, Schreiber/Anderson Associates I. Call to Order Jack Shales called the meeting to order. II. Approval of February 14th and February 21' minutes The minutes from the February 14th and February 21meetings were approved as written. III . Mr. Lantz brought with him samples of the rogos and examples of the map and riverfront brochure that he has been working on. After some discussion, the committee decided on the logo with the curved pavers, wave of water over the logo, and using light and dark colors to contrast the design. The committee reviewed the detailed map of the riverfront area, and suggested some changes be made to it . The, color and design of the map looked very good, and the overall look represented the area in detail . Some references have been left out , such as the new Recreation Center, the new Gail Borden Library site, and the Metra Station, which will be added. The committee also suggested that the brochure be consistent throughout with either all pictures or all drawings, and not a mixture of both. Riverfront Action Committee Minutes March 7th 2001 Page 2 Mr. Lantz suggested that he update the changes to the brochure that the committee suggested, and get a mock-up back to the committee so that they will have materials to use when they visit Potential Contributors . The committee members requested the Project Elements Assigned List, and the Potential Riverfront Contribution list that Marlene has, for review and discussion at the next meeting. Staff will mail out copies of the lists to the committee members . IV. Next Meeting Date The next Riverfront Action Committee meeting will be held on Tuesday, April 17th, in Conference Room "A", at 4 : 00 p.m. V. Adjourn There being no further business, the meeting adjourned at 5 :05 p.m. Respectfully submitted, ham . Sharon Pepke' Recording Secretary Approved: April 17 , 2001 rMinutes Riverfront Action Committee Special Meeting Nots February 218t, 2001, 4 : 00 p.m. Conference Room "A' Members Present: Leo Nelson, Co-Chairman Jack Shales, Co-Chairman Peggy Alexander Floyd Brown Taffy Hoffer Marlene Shales David Ziegler Members Absent: William Aguirre Harry Blizzard Bud Wilson Staff Members Present: Dawn Hagen Ray Moller rGuests : David Lantz, Schreiber/Anderson Associates Jack Shales called the meeting to order an turned the presentation over to Mr. Lantz . Mr. Lantz introduced himself, and expained his role in the production of the Riverfront Brochure . The goal he set for the meeting was to establish parameters for poject logo, theme, style, format and budget to more effectively Guide preliminary design development . His role is to provide the committee with a cost effective package and designs for the brOchure . The committee discussed the different examples for the Riverfront Logo, and decided on a logo with dark and light color contrasts, and that shows the paver bricks on the bOttom portion of the logo. The committee looked at different pictures for the riverfront brochure . The committee decided on a panel fold out brochure that pictures the riverfront area in a map format , listing reference points, with detailed pictures or bubbles of information targeting the different areas, and a pocket for holding exchangeable promotional materials . The committee members decided rthat they want the brochure to tell a stry of the riverfront , and provide information on future projects . (1..' Riverfront Action Committee Special Meeting Minutes February 21', 2001 Page 2 Mr. Lantz also suggested the committe decide on a theme or language style for the brochure . The 1 nguage used can attract attention to certain projects along t e riverfront, and with distinct descriptions, the brochure will get people involved, and let them know why they will benefit if thy donate to the project . Key words are also a good tool to draw people in, and to sum up a certain project that they are trying to sell . He asked the committee to think about certain words or phrases they may want to use within the brochure . One of the examples given was "Bring the Riverfront and the Community together" . irhe committee agreed that they liked this phrase, and would like to see it used in the brochure . Mr. Lantz decided that he will meet back ,,/ith the Committee in two weeks to discuss and go over the brochure project . Next Meeting Date The next Riverfront Action Committee meeting will be on Wednesday, rMarch 7', 2001, at 4 : 00 p.m. at City Hall , 2nd Floor Conference Room, North Tower. Adiourn There being no further business, the meeting adjourned at 5 : 00 p.m. Respectfully submitted, Sharon Pepke Recording Secretary r rikMinutes Riverfront Action ComMittee February 14th, 2001 4 : 00 p.m. Members Present: Leo Nelson, Co-Chairman Jack Shales, Co-Chairman William Aguirre Floyd Brown Taffy Hoffer Peggy Kirby Marlene Shales Members Absent: Harry Blizzard Bud Wilson David Ziegler Staff Members Present: Femi Folarin Dawn Hagen Ray Moller Sean Stegall Guests : Scott Chesney, Vandewalle & Associates I . Call to Order Jack Shales called the meeting to order. Ray Moller introduced staff and guests present . II . Approval of January 10th, minutes The minutes from the January 10th, meeting were approved as written. III . Update on Phase I Riverfront Project Ray updated the committee on where the Phase I process of the Riverfront Project stands . Hitchcock Deign Group has finished the Drawings from Phase I, and staff ent out a Request for Qualification (RFQ) for a ConstructiOn Manager for Phase I . Interviews were held, and M. I .C. Construction was picked pending approval from the City Council . Ray said that the company has a good hands on experience in this field (4 work. The have worked on projects in Batavia and Dundee, as well as working with Hitchcock Design Group. Jack said that with this project, they need someone committed, as work will start soon. The Construction Manager will solicit bids and work with City staff on the project . Early Spring is the target date for the work to begin. Riverfront Action Committee Minutes February 14th, 2001 Page 2 IV. Discussion of Marketing Materials Mr. David Lantz was scheduled to do a presentation on the Materials for the Marketing Brochure, but the w. ather was not good for traveling from Madison, and he had to ca cel his appearance . Ray handed out some material that was provid d to him. The committee discussed the option of reviewing the mat rials or setting another date in which Mr. Lantz could do his pre- entation. The committee agreed that they would like to set another date for Mr. Lantz to give his presentation and discuss the brochure materials . A date of Wednesday, February 21 , 2001, at 4 : 00 p.m. was agreed upon . V. Other Ray mentioned that staff called the Secretary of States Office and the County Office to see if the By-Laws needed to be registered with them. Neither office said that this is required, and the committee decided not to register them, but to keep the original filed at City Hall . Ray will also look into the insurance information, and update the committee when he receives any news . emk Dawn asked the committee if they wanted 1-ler to do a press release regarding donors to the Riverfront Project . The committee decided to hold off on the press releases until the brochure is done and the project is farther along. Marlene is collecting names for a list of potential donors for committee members to solicit for donat ons . If anyone has any ideas, please let Jack or Marlene know. VI . Next Meeting Date A Special Riverfront Action Committee meeting will be held on Wednesday, February 21"-, 2001, at City Hall, Conference Room A, at 4 : 00 p.m. VII . Adjourn There being no further business, the meeting adjourned at 5 : 00 p.m. Respectfully submitted, a ' Sharon Pepke Recording Secretary eift Minutes Riverfront Action Cor9rnittee January 10 , 2001 4 : 00 p.m. Members Present: Leo Nelson, Co-Chairman Tack Shales, Co-Chairman Floyd Brown Taffy Hoffer ,:a_rlene Shales David Ziegler Members Absent: William Aguirre Harry Blizzard Peggy EKirby Bud Wilson Staff Members Present: Dawn Hagen Ray Moller I . Call to Order Jack welcomed everyone present, and called the meeting to order . Dawn Hagen, Communications Director for the City of Elgin, introduced herself to the committee members . II . Approval of December 6th minutes The minutes from the December 6'• meeting were approved. III . Adoption of modified By-Laws Ray updated the committee on where the process of the By-Laws stands . The revised By-Laws were discussed along with the changes that were proposed. The committee then voted to adopt the By-Laws with the proposed changes to be incoroorated. Ray said that he would make the changes to the By-Laws and process them as soon as possible . IV. Election of Officers The committee discussed suggestions for the positions of officers for the Riverfront Action Committee . Jack proposed the following: Chairman - Jack Shales ,Tice Cha' -man - Leo Nelson Treasurer - David Zeigler Secretary - Marlene Shales Riverfront Action Committee Minutes January 10=- , 2001 Pace 2 Also discussed were the terms of office for :he members and how long each :hem would serve . The fo_l 'wi wasproposed: 5 Year Terms 4 Year Tetius 3 Year Terms Lec H:els herr': B r'_' 1 P.: 11 Aca:.rre Jack Shames F ,,-,d Brown Peggy :<.irt;i Marlene Shales `raft Hofer David Sei c, er Dud 7ilson Both the officers positions ano the terms f office were approved by the members in attendance . V. Discussion of Committee Name The committee discussed if there is a need t: change the Riverfront Action Committee name . Ray suggested :ha the members keep the current name for now, and if :here is need to change the name in the future, the committee may do so :nen. VI . Discussion of Plan and Construct. on schedule for Phase I Riverfront Project Jack asked that the committee be update0 on where Phase I of the Riverfront Project stands . Ray said that staff will be meeting with Hitchcock Design Group next week t.cl re-.-__w the process on the projects, and that Phase I projects :4)i_l be going out to bid sometime in April . Ray will get a drat of the projects to the e next meeting, so -•,r1min the e by _., � u, that comments v�... be included t e project process . The committee also discussed ways in which to get information out to the public about their fund raising efforts . One suggestion is to list information in the City' s newsletter, (the Spirit) which is mailed cut to the public, and gather information and ideas for Dawn Hagen to promote through her position with :he City. VII . Other Business Insurance update - Rav said that he 3 (s. working on getting to committee an insurance agreement . Fe said that the insurance company needs to see a copy of the BylLaws which have now been finalized) and Ray will inform the committee with details as they are available . Ray also passed out samples o_ the stationary that was printed up for the committee to use . Some of the changes suggested were : • List officers names, then member_J names _. alphabetical order . • Title should be Riverfront Action Committee, LTD. Riverfront Action Committee :,linutes January 10 , 2001 Page 3 • List Not for Profit on bottom of stationary. • Ray said that the committee could use toe statonary now, and make changes in the future printing, with a new logo tying into the design of the brochure . VIII . Next Meeting Date The next Riverfront Action Committee meetihd will be on Wednesday, February 14 2011 , at City Hall, Conferlence Room A, at 4 : 00 p .m. IX. Adjourn There being no further business, the meeting adjourned at 5 : 00 p . m. Respectfully submitted, f 361C11 k_c Sharon Pepke Recording Secretary Approved: 2/14/2001 . —. . . Minutes Riverfront Action Comrriittee December 6th, 200d 4 : 00 p.m. Members Present: Leo Nelson, Co-Chairman Taffy Hoffer Jack Shales, Co-Chairman Marlene Shales Harry Blizzard Bud Wilson Floyd Brown David Ziegler Members Absent: William Aguirre Peggy Kirby Staff Members Present: Raymond Moller Joyce Parker I . Call to Order Jack welcomed all present, and called the meeting to order. II . Approval of August 30th, September 5t}1 & October 12th minutes The minutes from the previous meetings of August 30th, September 25th, and October 12th were approved. III . Review of Draft By-Laws The committee reviewed the By-Laws that were included in the packet, and Marlene handed out a copy of the By-Laws that she has drafted. Included in Marlene' s draft were some additions or changes to be considered. They are as follows : Article I . Name The name of the Corporation is Riverfront Action Committee, sometimes referred to as the Corporation. Article II . Seal The Corporation may or may not have a seal . Article IV. Members This Corporation shall have no members . All corporate actions shall be approved by the Board of Directors . Article V. Directors I The number of elected directors of th Corporation shall be at least nine ( 9) and not more than el ven ( 11) . Each elected Director shall hold office for a term o years not to exceed five (5) years such that the terms of no more than three elected directors shall expire in any one year. . - . . , Paragraph 4 . Annual Meeting The annual meeting of the Board of Directors shall be held in December of each year at such time and place as the Board of Directors may designate for the purpose of electing directors, 'budget projections, planing and other business . The committee discussed these proposals,j and concluded that the City' s legal council look at the additions to be incorporated into the By-Laws . Ray will get the updated Br-Laws to the committee by the next meeting date so they may be approved. Ray updated the committee on the Officers Liability Insurance . He said that the group cannot be covered un er the City' s insurance, and therefore will need to purchase insu ance from an agent . Ray is in the process of getting a quote from a local insurance agent, and will update the committee on the status . Joyce mentioned that the committee should get the insurance cdverage soon, and Ray said he will check into it . IV. Review of Phase I project elements or Marketing Brochure The committee members reviewed the handout from Hitchcock Design Group which showed the project elements for Phase I of the Riverfront Master Plan. Ray mentioned that Hitchcock Design Group is 75-80% done with the design of the projects, staff is reviewing them and they should go out to bid within the next couple of weeks with construction to begin in the Spring. The committee reviewed the list from the Project "A" Gift Items to be incorporated into the brochure . The items to be included are as follows : 1 . Overlooks 2 . Hemmens Plaza and Stairway 3 . Riverwalk Gateway 4 . Examples of items for the public to purchase (bricks, trees, lights, benches, etc . . . ) The committee discussed what they would like the brochure to look like and what purpose it is to serve . A suggestion was to have the brochure open like a folder which outlines the whole riverfront with inserts detailing each project area that could be added or deleted as projects are completed. V. Other Business Joyce Parker asked if a few of the committee members would give a small presentation at the next City Council meeting on December 13' regarding the Riverfront Action Commitee . Marlene Shales, Bud Wilson and David Ziegler agreed to do the presentation . Ray mentioned that staff is working on processing an order for stationery for the committees use, and Ishould be ready soon . , — Riverfront Action Committee December 6 , 2000 Page 3 "VI . Next Meeting Date The next Riverfront Action Committee meeting will be on Wednesday, January 10 , 2001, at City Hall, Conference Room A, at 4 : 00 p.m. VII . Adjourn There being no further business, the meeting adjourned at 5 : 15 p.m. Respectfully submitted, katcn Sharon Pepke Recording Secretary Approved: January 10 , 2001 . • .... Minutes Riverfront Action & Design Committee October 12th, 2000 3 : 00 p.m. Members Present: Action Committee Design Committee Leo Nelson, Co-Chairman Mayor Ed Schock, Chairman Jack Shales, Co-Chairman Stever Byers William Aguirre, Sundstrand John Duerr, Kane Co . Preserve Harry Blizzard J. Patrick McAtee, Metra Floyd Brown Monica Meyers, Parks & Rec Taffy Hoffer Ray Moller, City of Elgin Marlene Shales John Steffen, Attorney David Ziegler, Ace Hardware Members Absent: Peggy Kirby, Courier News Joyce Parker, City Manager Stuart Wasilowski, City Councilman E. C. (Bud) Wilson Guests : David Powers Rick Hitchcock, Hitchcock Design Group Dave Frigo, Hitchcock Design Group Presentation: Rick Hitchcock welcomed all present and thanked the committee members for their time. He updated the committee members on where the projects are to date . Also, the Design team at Hitchcock is in the process of reviewing materials and taking the concepts and fitting them into the projects so that they will be within budget when the project is presented to the City Council . Rick said that he would like the committee members to let him know if they have any further comments to add. He also said he would like confirmation from the Action Team and the Design Team as to the projects going in the right direction. Dave Frigo referred to the handouts of drawings and went through each of them in detail for the corrmitte members, what is proposed for Project I which includes Walton Isl nd, the Bike Trail, areas near the Post Office and Hemmens, and th Gateway and Entry Plazas . Some of the highlighted areas are : Ll- Drawing highlights a portion of Walton Island, Post Office and Highland Avenue entrances along the Riverfront, which shows added vegetation to enhance the shoreline, Riverwalk Gateways, Twin Island Overlooks, special brick paving and stone seat walls . . . Riverfront Action & Design Meeting Minutes October 12, 2000 Page 2 L2- Highlights of the South and center areas of Walton Island including areas behind Hemmens . Some of the details include stabilizing the level of the pond with a pump system, signage along the pond, metal arbor with benches, and a south entry plaza with detailed paving design. L3- This graphic shows Walton Island, -he existing Gail Borden Library site and Hemmens . Some of the hi ,hlights include the North island entry plaza with the granite sta inset (noted in graphic #7) , concrete ramp for canoe portage nd Fire Department use, overlook with seating, Hemmens entry .laza (graphic #6) , Flag Sculpture on North end of Walton Island, and the Island Pavilion (graphic #8 ) . L4- This drawing shows the Riverfront South of Kimball Street and North of the Library. Included in the drawing is the overlooks by the spillway, Pioneer Memorial Sculpture in stone seatwall planter, and the Kimball Street underpass . Bike path and pedestrian walkway done in brick pavers or concrete . Possibility of the spillway being lit at night for a spectacular look. 5- This graphic shows the Post Office Riverfront Facade with ivy covered walls and murals depicting a timeline theme . Also, two drawings of a Gateway Concept are shown in detail . 6- This drawing shows in detail the Hemmens Entry Plaza . 7- This drawing is a close up view of wh t the Island Entry Plazas will look like in detail . 8- This is an enlarged drawing of what the proposed Walton Island open air Pavilion will look like . The structure will be lit, and provide a sheltered area on the island. Dave also handed out a brochure that included detailed color photos of different types of pavers, and an example of a bike rack, benches, trash receptacle and lamps that could be used. Rick said that if there are any question or comments, please let him know soon, he will then complete the preliminary project package and present it to the City Council for approval . Discussion and Comments : The mayor said that he thought the whol package was spectacular, but if there were items to be cut becaus of budget, he thought the Post Office wall could be removed for iow, without effecting the project as a whole and then go back td developing the wall at a later date . . . _ Riverfront Action & Design Meeting Minutes October 12, 2000 Page 3 There was also discussion on the bike path and pedestrian walkway as to the use of brick pavers vs cement or asphalt . The design group has proposed the use of the brick pavers or cement on one or both of the pathways . The brick pavers are more expensive than the other two options, but using the pavers would enhance the look. Cement is a little cheaper, but the look is not as nice . The use of asphalt was also discussed, but not th preferred choice . There was a suggestion to use concrete on one path and the pavers on the other, to cut costs, but to make the app arance look nice . Both the committees would like to meet again with the Design Group to discuss the project . When a date has leen set, a notice will be sent out . There being no further business, the meeting adjourned at 5 : 10 p.m. Respectfully submitted, f/axCi i FL. Sharon Pepke Recording Secretary Approved: December 6 , 2000 . . Riverfront Action Coznnittee Naperville Tour Min tes September 25, 200 9 : 30 a.m. Members Present: Leo Nelson Jack Shales Harry Blizzard Taffy Hoffer Marlene Shales Staff Present: Ray Moller Sharon Pepke Representatives of Hitchcock Design Grout): Rick Hitchcock Dave Friggo Representatives of Naperville Riverwalk: Ed Channell Stephanie Pennick After arriving in Naperville at the of ices of Hitchcock Design Group, Rick Hitchcock gave a slide presentation on the background history of the Naperville Riverwalk. He explained that the Riverwalk development centered around a gift for the City' s 150' birthday. The best idea was to build a park along the riverbank. The master plan was developed in 1972 . All the property to be developed was owned by the City of NaperVille and the property was all under-utilized . Some of the riverfront property was used by the City for a storage yard and was very unsightly. Developers used concepts from another previous development (Centennial Beach) along the riverbank to incorporate into the new project . Local business people worked together to design and coordinate the project . Local companies and a financial commitment from the private sector and the City helped moved the project along. The project leaders involved everyone in the community by including all ages . The cost for the project was $1 . 2 million, with $200, 000 provided by the City of Naperville, and $800, 000 contributed by the private sector . I , • - Naperville Tour September 25, 2000 Page 2 Ed discussed how the foundation played a roll in the development and collection of funds . The foundation constructed a pricing menu and set a goal to raise $500, 000 by selling everything from bricks to benches and larger spaces such as a gazebo, bridge and a overlook. Getting the community involved in the project is very important, and there should be a wide price range set, for people to choose from. Ed also said that big businesses can bui d a riverwalk from their funding donations (such as the Jaycees' , Rotary Club, Kiwanis, local Garden Clubs, local Hospitals etc. . ) and that one large contribution can make a big statement . He suggested that the committee get high profile people of the community involved early. Stephanie said that by creating a foundation for the riverwalk, it has been a great help in organizing fundraising, keeping track of donations, and recognizing those people for their contribution . The foundation has kept things in order. Both Ed and Stephanie suggested that the committee get the publicity out early with brochures and signs and create a selling list with a wide range of prices for such small items as bricks up to the larger items such as the overlooks . Sell everything ! Also suggested to the committee (which Naperville is doing) is to have sections of the riverwalk be maintained by volunteers from the local community, such as children from the local schools and church groups . Also, a few plots may be donated to the local garden clubs for which they can plant and maintain. After the meeting, the committee toured the riverwalk, and got a close look at the work that was done, along with some examples of the plaques, bricks and other items that the community purchased and donated. There being no further business, the meeting adjourned at 1 : 30 p.m. Respectfully submitted, /„../ . i Sharon Pepke Recording Secretary Approved: December 6 , 2000 . --. Loni Mecum City Clerk Minutes Riverfront Action Committee August 30, 2000 4 : 00 p.m. Members Present: Leo Nelson Co-Chairman Peggy Kirby Jack Shales Co-Chairman Marlene Shales Floyd Brown E.C. Wilson Taffy Hoffer David Ziegler Members Absent: William Aguirre Harry Blizzard Staff Members Present: I Raymond Moller I . Call to Order Jack Shales called the meeting to order. II . Approval of August 2 , 2000 Minutes The minutes from the August 2meeting were approved. III . Update on Organizational Structure Ray has set up the Articles of Incorporation to be submitted, and the signature sheet was passed around fof the committee members to sign. Ray also passed out an example of he guidelines and by-laws from two other corporations as examples for the committee members to review. He will also look into setting up the budget for the committee, and get information about liability insurance as well . Any questions or comments should be directed to Ray. IV. Review of Marketing Proposal Two proposals were handed out, one from Schreiber/Anderson Associates and one from Hitchcock Design Group, that outlined proposals for the marketing brochure . Both firms have been involved with the Riverfront development from the beginning. The proposals listed in detail what each company process is and the fee associated with producing the brochure . Hitchcock Design Group proposed a fee of $9, 600, and Schreiber/Anderson proposed a fee of $12, 500 . Ray' s recommendation is for t e committee to go with the Schreiber/Anderson proposal . Floyd rown suggested that the committee form a plan for the brochure in some detail and then take the information to the Design Group to see how much the charge would be. David Zeigler also commented that the committee draw up a mock copy or general design, something that could be changed or added to in the future . Other suggestions were to have the brochure show the future overall pict re of the Riverfront with smaller inserts of the targeted area included, that could be changed or updated as needed. Riverfront Action Committee August 30, 2000 Page 2 . The committee decided to take a look at some examples and designs and to maybe create their own brochure, but would like to meet with the Design Group before making a decisio . All of the boards and art work from the Design Groups are avai able to the committee to incorporate into the projects if necessary. V. Selection of Date for Naperville To r Two dates were selected by the committe members for the tour to Naperville . The first choice is Monda , September 25th, and the second choice is Wednesday, September 0". The morning is the preferred time, and should only take approximately ;.I day. The committee members agreed that they would like to talk to representatives from Hitchcock Design Group before or on the day that they tour Naperville. Ray said he iould contact someone from Hitchcock Design Group to see if they ware available to meet with the committee members . VI . Other Business A question was raised as to how much tim the committee has before work begins on the first project . Ray said that the plans for the project will go out to bid around the first quarter of next year. Jack said that even though there is pleiity of time, the committee should still meet once a month. He would like to keep everyone informed of the progress of the projects, and keep the momentum going. The committee also discussed the assi4led values to the project elements from last meeting and agreed th t there needs to be a mid- price range for items . The committe decided that after the Naperville tour, they would discuss and update the list . The next Riverfront Action Committee meeting will be on Wednesday, October 11th, 2000, at City Hall, Conference Room A, at 4 : 00 p.m. VII . Adjourn There being no further business, the meeting adjourned at 4 : 50 p.m. Respectfultsubmitted, jha,ten 120,2_, Sharon Pepke Recording Secretary Approved: December 6 , 2000 I Minutes Riverfront Action Co ittee August 2 , 2000 4 : 00 p.m. Members Present: Leo Nelson Co-Chairman Taffy Hoffer Jack Shales Co-Chairman Marleie Shales William Aguirre E.C. 1ilson Harry Blizzard Members Absent: Floyd Brown Peggy Kirby David Ziegler Staff Members Present: Raymond Moller Guests : Mayor Ed Schock I . Call to Order Jack Shales called the meeting to order. II . Discussion of Committee Name The members discussed what the new comm' ttee name should be. Mr. Wilson said that the title should be descriptive of what the committee represents. The name should convey to the public, the actions and goals of the committee, and to raise awareness of the commitment that the committee has to ra sing funds and collecting private donations . Ideas of names and quotes were suggested and discussed, and after much thought, the agreed upon name for the committee is the Riverfront Action Comm ttee. A mission statement for the committee as also discussed. After much discussion and input, the group coicluded with the following for the Riverfront Action Committee: Mission Stateme t: To raise awareness and support ' n order to make Elgin' s Riverfront the active centerpiece of the community. Members concluded that the committee name and mission statement were appropriate, but that either cool• be changed or defined in the future. - ., Riverfront Action Committee August 2, 2000 Page 2 III . Update on Organizational Structure Ray Moller told the committee that he did not have an update from the Legal Department on the documents that are being created for the committee . He will check with the Legal Department to see where they are in the process of the doc4ments, and report to the committee members in the future. Ray suggested that there be a budget for the committee, and an amount should be set, so that the committee knows how much they will have to spend on future projects . There was also discussion of a brochure that the committee would create and distribute in the near future Listed in the brochure would be the committees mission statement detailed graphics of the 1. targeted areas, and a menu listing contribution options . Mr. Schock suggested the committee may wa t to take a field trip to the town of Naperville and see what th city has done with the downtown area by the riverwalk. A Saturday morning was suggested. The committee members will discuss a date and time and set it up in the near future . IV. Review of Project Elements & Assigned Values The list of Riverfront Project Capital Items was discussed and a dollar amount was given to specific items for which the committee thought would be an appropriate donation value. Listed below are the items and the donation prices that was agreed upon with the understanding that the price values could change . Item Cost Donation Value Brick Paving $564, 806 $50 prick (Ray to look into cost and size of bricks and footage) Benches $ 64, 000 $1, 500 each Bike Racks $ 5, 000 Hold off on pricing/selling I Dam Lighting $ 50, 000 Loca Electrical Company Cash Cont ibution Overlook Upper $125, 000 Lower $642, 000 $ 50, 000 Perennials Riverwalk $ 53, 333 Local Garden Club to sponsor? Walton Island $ 39, 947 (Need specific breakdown) Pedestrian Lights $224 , 000 $1, 00 each . , Riverfront Action Committee August 2, 2000 Page 3 Sculpture Planters $ 18, 000 On hold Trees Ornamental $ 5, 023 $500 each Shade/Evergreen 34, 484 $500 each (Ray to look into differences between the two tree types) I Water Taxi Deck $ 20, 000 Not discussed V. Discussion of 600 010 Donation G.a & A- -roach Straten Mr. Shales said that the Mayor has askep the committee to set a donation goal of $600, 000 . After the discussion of the project elements and the committee assigning va ues to all, Ray said he will put the numbers together to see where the committee stands . Mn. Shales stated that a strategy sesIsion is forthcoming and information will be discussed at the next meeting. VI . Other Business The next Riverfront Action Committee mee ing will be on Wednesday, August 30 , 2000, at City Hall, Confere ce Room A, at 4 : 00 p.m. VII . Adiourn There being no further business, the meeting adjourned at 6 : 40 p.m. Respectfully submitted, (\._ a Poiate, Sharon Pepke Recording Secretary I