HomeMy WebLinkAbout2018 Police Pension Fund Agendas & Minutes L, $
ELGIN POLICE PENSION FUND
151 Douglas Ave
Elgin, IL 60120
MEETING NOTICE
January 3, 2018
The ELGIN POLICE PENSION FUND, Board of Trustees will be holding a regular
quarterly meeting on Wednesday, January 17, 2018 at 12:30 p.m. The meeting will be
held at the Elgin Law Enforcement Facility at 151 Douglas Ave. Elgin, Illinois in the
North Lobby Community Room.
Agenda:
Call to Order:
Minutes of the October 18, 2017.
(" Treasurer's Report:
a. 4th Quarter 2017 Executive Summary.
b. Update on JP Morgan and MVT.
c. Bill Yocius of Mitchell, Vaught and Taylor(MVT) presentation.
d. Marquette Annual Disclosure — Public Act 100-0542.
e. Asset Allocation Study.
f. Fixed Income Investment Manager Search.
Expenses: In pension packet.
Deaths: (1) Sgt. Norm P. Landwehr#29 passed away on November 6, 2017. His wife
Barbara J. Landwehr has made application for a Spouse's Pension Benefit.
Retirements: (3) Sgt. William F. Wood #200 retired on August 15, 2017. He has made
application to receive a pension benefit.
Sgt. Todd A. Ramljak #305 retired on December 15, 2017. He has made
application to receive his pension benefit.
Ofc. Mark A. Piazza #160 retired on January 6, 2018. He has made
application to receive his pension benefit.
r- Disabilities: (0)
Terminations: (0)
Resignations: (2) Ofc. Justin Gist #425 resigned on November 24, 2017. He has not asked
for a refund at this time.
Ofc. Joseph Guikema #421 resigned on December. 29, 2017. He has not
asked for a refund at this time.
Refunds: (0)
New Hires: (1) Ofc. Matthew A. Miracle #433 was hired on November 6, 2017 as a
Probationary Police Officer. He has made application to be accepted into the Elgin Police
Pension Fund as a TIER II member.
Portability: (0)
Military Service Buy Back 40 ILCS 5/3-110(b-5): (0)
Miscellaneous:
a. Pete Almeida Et. al.
b. 3% COLA increases for qualified retirees.
c. Correspondences from Marquette regarding Discretionary Committee money
transfers and rebalancing dated 11-03-2017, 12-01-2017 and 12-26-2017.
d. Letter from Mitchell Vaught and Taylor regarding annual fee of 24 basis points.
e. Letter to Ofc. Free reference Lakemoor portability.
1. Letter to the active members about the Rules and Regulations dissemination.
g. Correspondence from Collins and Radja about new attorney to the firm.
h. Should the Board release any Executive Session Minutes?
1. Brian Lawrence the unofficial in house historian asked to get copies of the old
pension minutes book from 1909-1949. It also contains Executive Session
Minutes.
i. Yearly affidavits update.
j. Notice to members to update their pension information/files.
k. 2018 quarterly meeting dates.
1. Miscellaneous correspondences.
1. Kayne Anderson quarterly reports.
2. Lauterbach and Amen monthly reports.
Public Comments:
Executive Session:
Adjournment:
Sincerely,
/1)-<'
Thomas J. Quigley
Clerk
- The Minutes of the Quarterly Meeting of the Elgin Police Pension Fund, Board of Trustees, January 18,
2018. Present at the meeting was President James Roscher,Vice President Robert Christ,and Secretary
Daniel Glasby,Asst. Secretary Bob O'Connor, Trustee/Treasurer CFO Debra Nawrocki, Attorney Cary
Collins, and Clerk Thomas Quigley.
Absent:
Guests: Mike Piotrowski of Marquette Associates, Bill Yocius of Mitchell Vaught and Taylor and
Officer Daniel McNanna.
The meeting was call to order at 12:37p.m. by President Roscher.
Minutes of October 18, 2017 meeting were approved, motion made by Christ, seconded by O'Connor.
Motion approved.
Treasurer's Report:
{1) Mike Piotrowski presented the Preliminary 2017 4th Q Executive Summary. Over all for the 4th Q
the Fund was up 3.60%(Net of Fees)beating the benchmark of 3.20%. YTD,the Fund is up
15.20%,beating the benchmark of 13.00%. This is above the Actuarial Rate of Return of 7.0%
YTD. The Fund has an ending market value of$118,171,367.00. The Annualized performance of
the Fund over 10 years is 6.60 %(Net of Fees)below the actuarial rate of return of 7.60%. This 10
year average is improving year over year. The Fund continues to be very well diversified. The Fund
received$4,131,900.65 from investments for the 4th Q.
The upcoming actuarial valuation report should show a pretty good increase in the funded liabilities
after the returns from 2017 are calculated. Marquette did a search for Fixed Income Intermediate
Government/Credit Managers. This will be discussed further down the minutes after MVT gives
their report. This is why there is excess cash at this time. No sense putting it into managers that may
not be managing the funds after this meeting. The cash will be used to bring the Fixed Income
Composite up to the Investment Policy levels after the results of the search and decisions are made
by the Board.
January 2018 has been a good start to the New Year. The market overall is up approximately 4.00%
YTD.
(2) Fixed Income is up overall YTD 1.30% (Net of Fees)outperforming the benchmark of 1.10%. YTD
shows MVT was up 0.90%which is below its benchmark of 1.10%. YTD shows JP Morgan was up
1.60%which is below its benchmark of 2.10%.
(3) U.S. Equities as a whole were up 24.40%YTD,beating their benchmark of 21.00%. Kayne
Anderson Rudnick YTD is up 35.50%(Net of Fees)outperforming the benchmark of 14.60%.
Vanguard Instl. Index Fund matched their benchmark with 21.80%YTD. Vanguard Mid-Caps Index
Fund matched their benchmark of 19.30%YTD.
(4) International Stocks Composite was up YTD adding 28.40%,outperforming their benchmark of
27.20%. Dodge&Cox was up 23.90%which underperformed their benchmark of 27.20%and
EuroPacific was up 31.20%which was above their benchmark of 27.20%YTD. DFA at 28.00%was
below their benchmark of 31.00%. Harding Loevner EM Fund returned 5.70%for the quarter,
which was below their benchmark of 7.40%.
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. (5) Principal U. S. Property is up 7.90%YTD net of fees outperforming the benchmark of 4.70%.
r(6) PIMCO is up 14.00%net of fees for the YTD outperforming the benchmark of 1.90%.
(7) Marquette Associates provided the Board with an Asset Allocation Study. It is located in Exhibit II
of the Executive Summary. The study is designed to either reaffirm that where the Fund is now in
asset allocation is where it should be or cause the Fund to look at a change if it is not where it should
be. Marquette feels that the Board should reduce their stake in U.S. Equities. They feel that the
Fund should increase their stakes in Non U.S. Equities,Real Estate and GTAA.
Marquette feels that there is more upward movement possible in Europe and other emerging markets
which are less expensive than the current U.S. Equity Market. They feel their model shows that the
Fund can get the same returns with less volatility and risk as interest rates rise here. They also
suggest that the Fund go to one bench mark for Fixed Income Managers,BBgBarc US Govt/Credit
Int TR.
Marquette is recommending that the Board move to the Portfolio D model in Exhibit II of the
Executive Summary. The Board discussed this matter and Christ made a motion to accept the
recommendation to move the Fund into the Portfolio D model.
Glasby seconded the motion. A Roll-Call vote was done resulting in 5-yes and 0-no votes. Motion
approved.
Model D is the following percentages:
Fixed 35%.
U.S. Equity 32.5%. US Large-Cap 20.0%, US Mid-Cap 6.25%,US Small Cap 6.25%.
rNon U.S. Equity 17.5%. Broad Non US Equity 7.5%,Non US Small Cap 5.0%, Emerging 5.0%.
Global Tactical Asset Allocation 5.0%.
Real Estate—Core 10.0%
(8) Bill Yocius of MVT spoke on their performance. Their duration benchmark is still low to the target
Portfolio is at 3.42 while Target is 3.84. Primarily since the Federal Reserve has indicated that they
plan on raising interest rates 3 times in 2018. The total fund performance for the 4th Q was a-.38%.
The expansion in the US economy is the 3'd longest in history as of this date. MVT plans on
increasing Corporate Bonds and decreasing Government Bonds since the bench mark is likely to
change. Bill Yocius asked if the Board would like him to stay for the search results,or should he
leave. President Roscher said it would be up to him and that this was an open meeting and the Board
would not ask him to leave. Mr.Yocius left on his own accord so that the Board could speak freely.
(9) Marquette completed a Fixed Income Intermediate Search with the following results in the Executive
Summary Exhibit III. Six companies were looked: BMO Global Asset Management,C.S. McKee,
JPMorgan Asset Management, McDonnell Investment Management,Mesirow Financial Investment
Management and Mitchell, Vaught and Taylor. Marquette feels that with a fund our size,two
managers would be best. The two should complement each other and not necessarily be the same
type of company. All managers are close to the same level of fees that they bill. However,whoever
gets the funds will be asked to reduce them more or tier their fees if they currently do not do that.
They savings will be slight to the overall value,however there still will be a savings on fees if the
managers change. Currently MVT is .24%and JPMorgan is .26%.
Page 2
The six are divided up by the way they invest the funds, either liberal or conservative investments.
BMO,McDonnell and Mesirow are more liberal. More invested in Corporate Bonds. McKee,
JPMorgan and MVT are more conservative and MVT is even more conservative than what they
stated in the information they provided to the Board in this Exhibit based on their past performance.
The Board was directed to pages 7-8 in the exhibit for performance comparisons. Mike stated that he
saw MVT 2016 rate of returns Gross of Fees and could not match them up with the actual rate of
returns the fund has seen. So he contacted MVT to verify the numbers were in fact the figures they
wanted to use and correct. MVT confirmed that this was the information they wanted to provide to
the Fund.
Several members of the Board commented on the rate of returns for 2016 at 3.1% and 2014 at 3.0%.
Our Fund came nowhere close to getting those returns from MVT. The members commented where
did the money from those returns go? It sure did not come to this Fund. Attorney Collins confirmed
with Mike that Marquette did speak with MVT to confirm these numbers,because they were off
from what this fund has experienced. Mike said they did indeed speak to MVT to confirm the
returns and figures. On page 16 at the bottom under Portfolio Characteristics,Modified Duration
column. MVT shows a 4.5 compared to the other 5 and the benchmark Barclays Int Govt/Credit.
This duration level shows that MVT is more conservative than what they are showing in their
presentation.
All of these managers are in compliance with the Illinois Police Pension Code requirements as of
2011. All are GIPS compliant also. Mike says he favors BMO and McKee. They tend to
complement each other.
Roscher said he agreed with BMO and McKee.
Christ stated that MVT is running itself out of business and that it was probably a good thing to let
C JPMorgan go as well to start fresh since they have had problems over the past 2 years.
Nawrocki stated MVT needed to go as well as JPMorgan. Time to make a change. She likes BMO
and C.S. McKee.
Hopefully with going with these two that the fire department pension fund already is with now, a
lower fee schedule can be agreed upon to lower fees.
Christ made a motion to terminate the current 2 Fixed Income Managers: Mitchell,Vaught and
Taylor and JPMorgan Asset Management. Nawrocki seconded the motion. The motion was
approved by a Roll Call vote 5-yes and 0-no. Motion approved.
Christ made a motion to hire BMO Global Asset Management and C.S. McKee as Fixed Income
Managers. He added that the dollar amount that each manager get should be close to equal
proportions of the funds allocated to Fixed Income. This was seconded by Glasby. A Roll Call vote
was taken to approve this motion. 5-yes and 0-no. Motion approved.
The Investment Policy Guidelines should not have to be changed except the addendum portion. But
Marquette will look at the Investment Policy Guidelines to make sure it is in order before it goes to
the 2 new managers. C.S. McKee and BMO will be told to look it over to ensure they know what is
in the policy and will be compliant with it.
Marquette sent out their Annual Disclosure to the Fund. It is a new mandate by the State,Public Act
100-0542,this will come out yearly as required by Law. It has to deal with searches and hiring of
companies owned by women, minorities, disabled and dollars that are sent to those firms to manage.
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• A motion to accept Treasurers Report was made by Christ, seconded by Nawrocki. This motion was
approved by a roll call vote 5-yes and 0-no.
Expenses: The following expenses were approved as submitted on a motion by Christ,seconded by
Glasby. Motion approved by roll call vote 5 -yes and 0-no.
Cary Collins Admin Services—October 2017 $2,820.00
Scanning—October 2017 $132.00
Admin Services—December 2017 $2,820.00
Inv#7193 Retainer Jan—March 2018 $1,250.00
Kayne Anderson Fees 3rd Q 2017 $22,290.61
Lauterbach&Amen Inv#24317 Services Fees-September 2017 $1,050.00
24806 Service Fees—October 2017 $1,050.00
25686 Service Fees—November 2017 $1,050.00
Marquette Associates Inv# 1712538 Consulting Fees Dec. 1, 2017—Feb, 28,2018 $12,500.00
Mitchell,Vaught&Taylor Fees 4th Q 2017 $7,494.00
Thomas Quigley Postage Reimbursement $29.40
There was a motion to approve all trades and transactions of monies since last meeting up to this meeting
as reported. Motion made by Christ, seconded by Glasby. Motion approved by roll call vote 5-yes and
0-no. This is subject to approval by CFO Nawrocki.
The Board approved the monthly pension check payouts as noted above.
Deaths: (1) Sgt.Norman P. Landwehr#29 passed away on November 6,2017. His wife Barbara J
App‘Landwehr made application to the Fund for a surviving spouse pension benefit. A motion was made by
K. Christ to terminate Norman P. Landwehr's pension, seconded by O'Connor. Motion approved by a roll
call vote 5—Yes and 0—No. A motion was made by Christ to approve the surviving spouse benefit,
seconded by O'Connor. Motion approved by roll call vote 5 —yes and 0—No. Mrs. Landwehr will
receive the following pension benefit with no future COLA increases. She will receive a benefit in the
amount of$78,507.72 per year, which is$6,542.31 monthly. For November 2017 she will get a prorated
amount of$5,233.85.
Retirements: (3)Sgt.William F. Wood#200 retired on August 15, 2017. He will turn 50 on December
13, 2017. Sgt. Wood's total creditable service time is 25 years. His pension benefit will be 62.5%of his
total pensionable salary of$120,759.41. This total salary includes base salary of$112,094.91 annually,
ten holiday days at($418.07)per day equals$4,180.70 and a 4%longevity pay of his base salary
$4,483.80. This comes to $75,474.60 per year or$6,289.55 per month. The pension payment for
December 2017 shall be in the amount of$3,854.89 prorated for(19)nineteen days. Sgt. Wood will
receive COLA as required by the Pension Code. A motion was made by Christ to approve Sgt.Wood's
pension benefits. Motion was seconded by O'Connor. Motion approved by a roll call vote 5—Yes and
0—No.
Sgt. Todd A. Ramljak#305 retired on December 15,2017. He had completed a portability from the
Elmwood Park Police Pension Fund that was from (09-14-1997 to 10-04-2002) 5 years and 20 days.
Sgt. Ramljak's total creditable service time is 20 years, 2 months and 25 days. His pension benefit will
be 50.0%of his total pensionable salary of$120,759.41. This total salary includes base salary of
$112,094.91 annually,ten holiday days at($418.07)per day equals $4,180.70 and a 4% longevity pay of
his base salary$4,483.80.
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• This comes to $60,379.68 per year or$5,031.64 per month. The first pension payment will commence in
May 2021 and shall be in the amount of$4,707.02 prorated for(29) twenty-nine days. Sgt.Ramljak will
i" receive COLA as required by the Pension Code. A motion was made by Christ to approve
Sgt. Ramljak's pension benefits. Motion was seconded by O'Connor.
Motion approved by a roll call vote 5—Yes and 0—No.
Ofc. Mark A. Piazza#160 retired on January 6, 2018. Ofc. Piazza's total creditable service time is 28
years. His pension benefit will be 70.0%of his total pensionable salary of$103,433.37. This total
salary includes base salary of$96,239.00 annually,twelve holiday days at($358.93)per day equals
$4,307.20 and a 3%longevity pay of his base salary$2,887.17. This comes to $72,403.32 annually or
$6,033.61 per month. The pension payment for January 2018 shall be in the amount of$4,865.81
prorated for(25)twenty-five days. Ofc. Piazza will receive COLA as required by the Pension Code. A
motion was made by Christ to approve Ofc.Piazza's pension benefits. Motion was seconded by
O'Connor. Motion approved by a roll call vote 5 —Yes and 0—No.
Disabilities:(0)
Terminations: (0)
Resignations: (2)Ofc. Justin Gist#425 resigned on November 24, 2017. He has been sent the refund
paperwork,but he has not returned the completed forms.
Ofc. Joseph Guikema#421 resigned on December 29,2017. He has been sent the
refund paperwork,but he has not returned the completed forms.
Refunds: (0)
CNew Hires: (2)Officer Matthew A. Miracle#433 was hired as a Probationary Police Officer on
November 6,2017. He has made application to be accepted into the Fund as a TIER II member.
Officer Miracle's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Portability of Creditable Service: (0)
Military Service Buy Back Public Act 096-1260 401LCS5/3-110(b-5) (0)
Miscellaneous:
a. The Board reviewed the lawsuit from Almeida reference his objecting to having to pay back
the approximate $57,000.00 that the Fund had to pay him when Judge Ackmann issued his
order to the date the Appellate Court over turned his ruling. Cary state that one of the other
attorney that he works with Steve Calcaterra would be going to court on the matter. At the
first court date January 12, 2018, a motion was made by the Board to change Judges from
Ackmann and Judge Noverini was given the case. He approved the temporary Restraining
Order(TRO)to the next court date of January 22,2018. Cary's office notified Ullico to see if
the Alliant Americas Fiduciary Liability Insurance Policy would pay for the defense of this
lawsuit.
b. The Board reviewed and approved the yearly 3%Cola increases for qualified retirees. Motion
made by Glasby to approve the 3%COLA increase for qualified members by Glasby,
seconded by O'Connor. Motion approved by a Roll Call vote 5—yes and 0—no.
Page 5
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c. The Board reviewed the Marquette correspondences regarding Discretionary Committee
money transfers and rebalancing dated 11-03-2017, 12-01-2017 and 12-26-2017.
d. Mitchell,Vaught and Taylor sent a letter stating the annual fee would be 24 basis points.
e. The Board had sent a letter to Ofc. Free about his portability from Lakemoor Police Pension
Fund,he has not responded to the letter.
f. A letter was sent out to all active members regarding the Rules and Regulations that were
passed in April of 2017 and where they can be located for their own review.
g. The Board reviewed a letter from Collins and Radja Law Offices regarding an addition of a
new attorney Steve Calcaterra. He is a former Bolingbrook police officer who was injured off
duty. He does work for MAP and knows the Illinois Police Pension Code. Should be a great
addition to the office.
h. The Board will not be releasing any Executive Session Meeting Minutes at this time. Brian
Lawrence who is the unofficial police department historian ask to get a copy of the minutes
from 1909 to 1949. The Board looked the minutes over and said that that would be okay as
long as any Executive Sessions or Special Meeting Minutes(since Executive Sessions did not
exist back than)be removed if they have sensitive information in them. Clerk Quigley will go
over them and report to the Board. Christ made a motion to release the meeting minutes from
1909 to 1949(first pension book)with the necessary redactions of Executive Sessions or
Special Meetings that contain sensitive information. Seconded by O'Connor. Motion
approve.
i. There are approximately 20 affidavits that have not been returned, a second letter was sent out
asking for the members to return the form.
j. The Board had sent out a letter to active members to remember to update their pension files,
with birth certificates,marriage licenses, and divorce information.
k. Cary reminded the Board that the IPPAC Spring Conference is May 16, 17, and 18,2018.
1. The Quarterly Meeting dates for 2018 are as follows: January 17, 2018,April 18,2018,July
18,2018 and October 17, 2017. The meetings will be held at the Elgin Police Department at
12:30pm.
m. The Board reviewed the reports from Kayne Anderson Rudnick and Lauterbach and Amen.
Public Comments: Officer McNanna who is the Vice President of Labor for the Union asked the
following question, If Wood would be charged and convicted of theft from the Union,could the Union
put a lien on his pension benefits? He was referred to the Illinois Police Pension Code section 3-144.1.
He also inquired about the future dates of the Board meetings and was given those future dates.
Executive Session: N/A
With no further business the meeting was adjourned by President Roscher at 2:05 p.m. on motion by
Christ, second by O'Connor. Motion approved.
Page 6
` The next regularly quarterly meeting will be held on April 18, 2018 A 12:30 p.m. The meeting
location will be The Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120.
/- '
Sinc ` ly,
i:ii,
DanielG sld"by,
Secretary
Board Member Approval: -: I t il'/1 &51 (Z2-3/-/
/- Signature Title
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Page 7
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E
ELGIN POLICE PENSION FUND
151 Douglas Ave
Elgin, IL 60120
SPECIAL MEETING NOTICE
February 5, 2018
The ELGIN POLICE PENSION FUND, Board of Trustees will be holding a special
meeting on Friday, February 9, 2018 at 12:00 p.m. The meeting will be held at the
Elgin Law Enforcement Facility at 151 Douglas Ave. Elgin, Illinois in the North Lobby
Community Room.
Agenda:
Call to Order:
Almeida Lawsuit:
""'° Executive Session:
Adjournment:
Sincerely,
Thomas J. •uigley
Clerk
The Minutes of the Special Meeting of the Elgin Police Pension Fund,Board of Trustees, February 9,
2018. Present at the meeting was President James Roscher,Vice President Robert Christ, and Secretary
Daniel Glasby,Asst. Secretary Bob O'Connor, Trustee/Treasurer CFO Debra Nawrocki, Attorney Cary
Collins and Attorney Steve Calcaterra via telephone.
Absent:
Guests: N/A
The meeting was call to order at 12:08 p.m.by President Roscher.
The Board met to discuss the Almeida lawsuit in the 16`h Judicial Circuit Court that was filed in January
2018. The Board has been notified that Ullico who provides the Board with Fiduciary Liability
Insurance has stated they would cover the cost associated with the lawsuit. This includes any appeals to
the Appellate Court. However, Ullico would not cover any counter claim that the fund may file. The
bills for these should go right to Ullico. The bill for the court reporter has already been paid for by the
fund.
Steve Calcaterra spoke about the recent court hearings to the Board. He talked about filing answers and
motion to dismiss the lawsuit. Also spoke about filing a counter claim. After a discussion as to whether
the Board would appeal the circuit court decision, Christ made a motion to file an appeal with the
Appellate Court, seconded by O'Connor. Motion approved by Roll Call vote 5—yes and 0-No.
Public Comments: N/A
rExecutive Session: N/A
With no further business the meeting was adjourned by President Roscher at 12:35 p.m. on motion by
Christ, second by O'Connor. Motion approved.
The next regularly quarterly meeting will be held on April 18, 2018 F 12:30 p.m. The meeting
location will be The Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120.
Sincerely,
Daniel GI sby,
Secretary
Board Member Approval: ) y re-51 .-
Signature Title
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04-(//g72.062
Page 1
ELGIN POLICE PENSION FUND
151 Douglas Ave
Elgin, IL 60120
MEETING NOTICE
April 11, 2018
The ELGIN POLICE PENSION FUND, Board of Trustees will be holding a regular
quarterly meeting on Wednesday,April 18, 2018 at 12:30 p.m. The meeting will be
held at the Elgin Law Enforcement Facility at 151 Douglas Ave. Elgin, Illinois in the
North Lobby Community Room.
Agenda:
Call to Order:
Minutes of the January 17, 2018 Meeting.
Minutes of the February 9, 2018 Meeting.
Treasurer's Report:
a. 1st Quarter 2018 Executive Summary.
b. Principal U.S. Property Account fee decrease.
c. Update of fixed income managers transition.
d. Signed trade forms and instructional letters.
e. Signed management agreement forms C.S. McKee.
f. Signed management agreement forms BMO Global Asset Management.
g. 2018 Actuarial Valuation Report.
Expenses: In pension packet.
Deaths: (1) Sgt. John E. Demmin #134 passed away on January 30, 2018. His wife Joanne
E. Demmin has made application for a Spouse's Pension Benefit.
Retirements: (1) Mike Sullivan applied for his pension since he turned 60 years old.
Disabilities: (0)
Terminations: (0)
rk
New Hires: (5)Ofc. Shane P. McNamara#434 was hired on January 2, 2018 as a
Probationary Police Officer. He has made application to be accepted into the Elgin Police
r Pension Fund as a TIER H member.
Ofc. David M. Mahan #435 was hired on January 2, 2018 as a Probationary
Police Officer. He has made application to be accepted into the Elgin Police Pension Fund
as a TIER II member.
Ofc. Brian A. Lagodzinski #436 was hired on January 2, 2018 as a
Probationary Police Officer. He has made application to be accepted into the Elgin Police
Pension Fund as a TIER II member.
Ofc. Drazenko Jozic #437 was hired on January 2, 2018 as a Probationary
Police Officer. He has made application to be accepted into the Elgin Police Pension Fund
as a TIER II member.
Ofc. John Kappel #439 was hired on March 22, 2018 as a Probationary
Police Officer. He has made application to be accepted into the Elgin Police Pension Fund
as a TIER II member.
Resignations: (1) Ofc. Drazenko Jozic #437 resigned on March 19, 2018. He has not asked
for a refund at this time.
Refunds: (2) Ofc. Joseph Guikema#421 resigned on December 29, 2017. He has
submitted a written request for a refund in the amount of$12,253.18.
Ofc. Drazenko Jozic #437 resigned on March 19, 2018. He has contributed
$1,489.44 into the fund. He has not made a written request for a refund at this time.
Portability: (0)
Military Service Buy Back 40 ILCS 5/3-110(b-5): (0)
Miscellaneous:
a. Re-election of Daniel Glasby as Trustee, term May 1, 2018 —April 30, 2020.
b. Letter to Mayor Kaptain from President Roscher asking to re-appoint Robert
O'Connor as Trustee, term May 1, 2018 —April 30, 2020.
c. Pete Almeida update.
d. Paul Sharp DOI correspondences and update.
e. Correspondence from Diana Mumford of S&P Global Market Intelligence reference
fixed income investment managers.
f. Yearly affidavits update.
g. IPPAC Spring Conference May 16-18, 2018 in Rock Island, IL.
h. A question from retired Sgt. William Wood regarding his arrest on felony theft
charges from the Elgin Police Officers PB & PA Union and related information from
Chief Swoboda and a Daily Herald Newspaper article.
i. Miscellaneous correspondences.
1. Kayne Anderson quarterly reports.
2. Lauterbach and Amen monthly reports.
Public Comments:
Executive Session:
Adjournment:
Sincerely,
V1�.Lt�
Thomas J. Quigley
Clerk
r
The Minutes of the Quarterly Meeting of the Elgin Police Pension Fund, Board of Trustees, April 18,
2018. Present at the meeting was President James Roscher, Vice President Robert Christ, and Secretary
Daniel Glasby, Asst. Secretary Bob O'Connor, Trustee/Treasurer CFO Debra Nawrocki,Attorney Steve
Calcaterra, and Clerk Thomas Quigley.
Absent:
Guests: Mike Piotrowski of Marquette Associates, Officer Richard Free.
The meeting was call to order at 12:31p.m. by President Roscher.
Minutes of January 17, 2018 meeting were approved, motion made by Christ, seconded by O'Connor.
Motion approved.
Minutes of the February 9, 2018 meeting were approved,motion made by Christ, seconded by
O'Connor. Motion approved.
Treasurer's Report:
(1) Mike Piotrowski presented the Preliminary 2018 1st Q Executive Summary. Over all for the 1st Q
the Fund was up 0.30% (Net of Fees)beating the benchmark of-0.50%. YTD, the Fund is up
0.30%,beating the benchmark of-0.50%. This is below the Actuarial Rate of Return of 1.70%
YTD. The Fund has an ending market value of$117,603,844.00. The Annualized performance of
the Fund over 10 years is 6.90%(Net of Fees) below the actuarial rate of return of 7.50%. This 10
year average is improving year over year, 1'Q 2017 it was 6.00% and now it is 6.90%. The Fund
continues to be very well diversified. The Fund received$279,693.17 from investments fhr the 1st Q
elik (2) Fixed Income is down overall YTD-0.90%(Net of Fees)matching the benchmark. The two new
Fixed Income Managers have only had the accounts for 1 month, so no comparative numbers for
each are given. Will see our first full set of numbers at the July 2018 meeting. BMO Global Asset
Management gave their report that shows they beat their benchmark of 0.36% by gaining 0.39%.
(3) U.S. Equities as a whole were up 0.40%YTD,beating their benchmark of-0.80%. Kayne Anderson
Rudnick YTD is up 6.30% (Net of Fees) outperforming the benchmark of-0.10%. Vanguard Tnstl.
Index Fund matched their benchmark with -0.80% YTD. Vanguard Mid-Caps Index Fund matched
their benchmark of 0.00%YTD.
(4) International Stocks Composite was even YTD 0.00%, outperforming their benchmark of-1.20%.
Dodge&Cox was down 2.10%which underperformed their benchmark of-1.20% and EuroPacific
was up 1.00%which was above their benchmark of-2.30%YTD. DFA was down -2.30%
underperforming their benchmark of-0.50%. Harding Loevner EM Fund returned 3.60% for the
quarter,which was above their benchmark of 1.40%.
(5) Principal U. S. Property is up 1.90%YTD net of fees underperforming the benchmark of 2.00%.
They also lowered their fee to 1.00%from 1.10%because the account value was above
10,000,000.00, effective April 13, 2018. This is a savings of approximately $13,000.00 per year.
(6) PIMCO is up 0.30%net of fees for the YTD outperforming the benchmark of-0.40%.
Page 1
(7) The 2018 Actuarial Valuation Report was very good. The funded portion rose to 50.20% from
45.3%. The interest rate assumption remains at 7.00%. The fund returned 15.13% for 2017. TIER
II employee calculations are having a noticeable effect on the funded and tax levy areas of the report.
Christ made a motion to approve the 2018 Tax Levy requirement amount of$8,524,142.00 that was
prepared by Timothy Sharpe. Seconded by Glasby. Motion approved by roll call vote 5 - yes and
0 -no.
(8)The Board reviewed the signed management agreements with C.S. McKee and BMO Global Asset
Management. These agreements were signed by Treasurer Nawrocki after the Board voted to
approve C.S. McKee and BMO Global Asset Management at the January 17, 2018 meeting.
(9)The Board reviewed the signed trade forms and instructional letters that were in the meeting
packets.
(10)The Board was presented with a redline copy of the Investment Policy Guidelines that will be
updated April 2018, once it is accepted at the July 2018 meeting pending the Board's approval.
A motion to accept Treasurers Report was made by Christ, seconded by Glasby. This motion was
approved by a roll call vote 5-yes and 0-no.
Expenses: The following expenses were approved as submitted on a motion by Christ, seconded by
O'Connor. Motion approved by roll call vote 5 - yes and 0 - no.
Cary Collins Admin Services—November 2017 $2,820.00
Admin Services—January 2018 $2,820.00
Admin Services—February 2018 $2,820.00
Admin Services— March 2018 $2,820.00
Inv# 7193 Retainer April - June 2018 $1,250.00
J.P. Morgan Inv#20171231-9174-A 4th Q 2017 $14,094.60
Kayne Anderson Fees 4th Q 2017 $23,438.63
Kennay Court Reporting Inv# 19DK2 Almeida Court Reporter $151.00
Lauterbach &Amen Inv#26089 Services Fees-December 2017 $1,050.00
26483 Service Fees—January 2018 $1,065.00
26864 Service Fees 1099's—December 2017 $760.00
27145 Service Fees—February 2018 $1,065.00
Marquette Associates Inv # 1803461 Consulting Fees March 1, - May 31, 2018 $12,500.00
Mitchell, Vaught &Taylor Fees I'Q 2018 $2,435.00
Thomas Quigley Postage Reimbursement $23.20
There was a motion to approve all trades and transactions of monies since last meeting up to this meeting
as reported. Motion made by Christ, seconded by O'Connor. Motion approved by roll call vote 5-yes
and 0- no. This is subject to approval by CFO Nawrocki.
The Board approved the monthly pension check payouts as noted above.
Page 2
r
Deaths: (1) Sgt. John E. Demmin#134 passed away on January 30, 2018. His wife Joanne E. Demmin
made application to the Fund for a surviving spouse pension benefit. A motion was made by Christ to
terminate John E. Demmin's pension, seconded by Glasby. Motion approved by a roll call vote 5 —Yes
and 0—No. A motion was made by Christ to approve the surviving spouse benefit, seconded by
Nawrocki. Motion approved by roll call vote 5—yes and 0—No. Mrs. Demmin will receive the
following pension benefit with no future COLA increases. She will receive a benefit in the amount of
$86,869.92 per year, which is $7,239.16 monthly. For January 2018 she will get a prorated amount of
$233.52.
Retirements: (1) Michael W. Sullivan#296 resigned on May 5, 2011. He did turned 60 on December
17, 2017. Sullivan's total creditable service time is 9 years, 10 months and 23 days. His pension benefit
will be 22.5%of his total pensionable salary of$86,157.41. This total salary includes base salary of
$81,365.86 annually,twelve holiday days at($303.4625)per day equals $3,641.55 and longevity pay of
$1,150.00. This comes to $19,385.40 per year or$1,615.45 per month. The pension payment for
December 2017 shall be in the amount of$781.67 prorated for(15) fifteen days. Mr. Sullivan will
receive COLA as required by the Pension Code. A motion was made by Christ to approve Mr.
Sullivan's pension benefits, subject to approval by Treasurer/CFO Nawrocki. Motion was seconded by
Glasby. Motion approved by a roll call vote 5 —Yes and 0—No.
Disabilities: (0)
Terminations: (0)
New Hires: (5) Officer Shane P. McNamara#434 was hired as a Probationary Police Officer on January
2,2018. He has made application to be accepted into the Fund as a TIER 1I member.
Officer McNamara's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer David M. Mahan#435 was hired as a Probationary Police Officer on January 2.
2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Mahan's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer Brian A. Lagodzinski #436 was hired as a Probationary Police Officer on
January 2, 2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Lagodzinski's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer Drazenko Jozic#437 was hired as a Probationary Police Officer on January 2,
2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Jozic's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer John M. Kappel #439 was hired as a Probationary Police Officer on March 22,
2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Kappel's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Resignations: (2) Ofc. Joseph Guikema#421 resigned on December 29, 2017.
Ofc. Drazenko Jozic#437 resigned on March 19, 2018.
Page 3
Refunds: (2)Ofc. Joseph Guikema#121 has submitted a written request for a refund of his
contributions in the amount of$12,253.18. Christ made a motion to refund his contributions of
r12,253.18, seconded by Nawrocki. Motion approved by roll call vote 5 —yes and 0 no.
Ofc. Drazenko Jozic#437 has not yet made written application for a refund of his contributions in the
amount of 1,489.44. Christ made a motion to refund his contributions of 1,489.44 when the Fund
receives his written request. Seconded by Nawrocki. Motion approved by a roll call vote 5---yes and 0
—no. The Fund received his written request 2 days after the meeting and it is being processed at the time
these minutes are being transcribed
Portability of Creditable Service: (0)
Military Service Buy Back Public Act 096-1260 40ILCS5/3-110(b-5) (0)
Miscellaneous:
a. Daniel Glasby was re-elected to another 2 year term. The term is from May 1, 2018 to April
30, 2020. Ile was the only one to be nominated and one vote was cast for his re-election.
b. President Roscher sent a letter to Mayor Kaptain to re-appoint Robert O'Connor to a 2 year term from
May 1,2018 to April 30, 2020.
c. The Board reviewed the Appellate Court ruling regarding the Circuit Court ruling granting
Almeida his motion regarding the Temporary Restraining Order about the Board having a
meeting about the possibility of him owing the Fund over$57,000.00 that the Fund had
continued to pay him once Judge Ackmann awarded for a disability pension but was later
overturned by the Appellate Court. Steve Calcaterra discussed the ruling and how to proceed
forward, whether with a counter claim should be filed. The Appellate Court ruled 3 out of 4
reasons to grant a TRO did not exist in this case before them. The court said the Fund was
clearly allowed to recover the amount it overpaid under section 3-144.2(c) and that the
Rossler case had changed. Steve will talk to Cary about whether the Board should have a
hearing on the over-payment or ask the court to rule that Almeida needs to repay the amount.
The Board was informed that Alliant Americas Fiduciary Liability Insurance Policy would
pay for the defense of this lawsuit but not any counter claim. The next court date is May 1 5,
2018 at.930am. at which time a motion to dismiss the TRO will be made by Steve. Christ
made a motion to allow the attorneys of Collins, Radja and Calcaterra to pursue a course of
action that they feel is best for the Fund and to keep the Board informed. Seconded by
Glasby. Motion approved by roll call vote.
d. The Board is waiting for a response from the department of Insurance regarding Paul Sharp.
They were asked if Paul sharp would he able to collect a pension on his 20 year anniversary
June 1, 2018 even though the City and he had entered an agreement that he would retire June
1, 2018. But in that agreement the City implemented a 30 working day suspension so his
actual creditable service would be less than 20 years. But under section 3-110 (a) of the
Illinois Police Pension Code 40 ILCS 5 it says: 40 'Les 5i3-110) (from Ch. 108 1/2,
par. 3-110)
Sec. 3-110. Creditable service.
(a) "Creditable service" is the time served by a police officer as a member
of a regularly constituted police force of a municipality. In computing
creditable service furloughs without pay exceeding 30 days shall no-. be
counted, but all leaves of absence for illness or accident., regardle-�s_, _f
length, and all periods of disability retirement for which a poi ;ca
has received no disability pension payments under this Article shed
counted.
Page 4
This is what the Board is waiting to see how the DOI interprets this section and any other
information DOI provides.
e. The Board reviewed the letter from Diana Mumford of S&P Global Market Intelligence
reference fixed income investment managers.
f. All the yearly affidavits have been returned by the retired and spouses.
g. The IPPAC Spring Conference is May 16-18, 2018 in Rock Island, IL.
h. A correspondence from retired Sgt. William Wood was received regarding his recent arrest
on felony theft charges. He is accused of stealing approximately$35,000.00 from the
PB &PA Union. He wanted to know if this would affect his pension. He was told that the
Board could not answer that question until the criminal case had a guilty or not guilty
decision. The Board would have to review the matter at that time before an opinion could be
made.
i. The Board reviewed the reports from Kayne Anderson Rudnick and Lauterbach and Amen.
Public Comments: Officer Free asked about what he should do since his portability is still
undetermined from Lakemoor. He stated that there is an officer there who is retiring and plans to file a
lawsuit if Lakemoor does not count the time prior to Lakemoor joining into Article 3 of the Police
Pension Code. Steve Calcaterra advised Officer Free that he may want to contact an attorney of his
choice to get an opinion on what he should do next. He was given a few options by the Board but he
should seek his own attorney to ensure he is acting in his own best interest.
Executive Session: N/A
With no further business the meeting was adjourned by President Roscher at 2:33 p.m. on motion by
Christ, second by Nawrocki. Motion approved.
rThe next regularly quarterly meeting will be held on Julv18, 2018 (it 12:30 p.m. The meeting
location will be The Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120.
Sincere
i
Daniel Glasby,
Secretary
•
Board Member Approval:
Signature Title
tjq
Page 5
r
ELGIN POLICE PENSION FUND
151 Douglas Ave
Elgin, IL 60120
MEETING NOTICE
July 10, 2018
The ELGIN POLICE PENSION FUND, Board of Trustees will be holding a regular
quarterly meeting on Wednesday,July 18,2018 at 12:30 p.m. The meeting will be held
at the Elgin Law Enforcement Facility at 151 Douglas Ave.Elgin, Illinois in the North
Lobby Community Room.
Agenda:
Call to Order:
Minutes of the April 18, 2018 Meeting.
Treasurer's Report:
a. Saul Navar with Wells Fargo
b. 2nd Quarter 2018 Executive Summary.
c. Updated Investment Policy Guidelines.
d. Signed trade forms and instructional letters.
e. Inquiry from DOI about a JP Morgan Corporate Bond Investment.
Expenses: In pension packet.
Deaths: (0)
Retirements: (4) Mike Sullivan is receiving his pension benefits, his numbers are in the
packet.
Chief Jeffery A. Swoboda #194 retired on June 8, 2018. He has made
application to receive his pension benefit.
Officer Paul V. Sharp #261 retired on July 13, 2018. He has made
application to receive his pension benefit.
Deputy Chief George W. Wolf#188 will retire on July 21, 2018. He has
made application to receive his pension benefit.
Disabilities: (0)
"'` Terminations: (0)
New Hires: (1) Ofc. Mark T. Blackburn #438 was hired on March 12, 2018 as a
Probationary Police Officer. He has made application to be accepted into the Elgin Police
Pension Fund as a TIER II member.
Resignations: (0)
Refunds: (1) Ofc. Drazenko Jozic #437 resigned on March 19, 2018. He has now made
written application for a refund of his contributions in the amount of$1,489.44
Portability: (0)
Military Service Buy Back 40 ILCS 5/3-110(b-5): (1) Sgt. Eric Echevarria has requested
to transfer 24 months (2 years) at a cost of$29,092.57. Lauterbach did the calculations.
The Fund will need to review and then 1. Vote to accept payment. 2. Acknowledge
payment made in full. 3. Revise hiring date back to January 3, 1997.
Miscellaneous:
a. Mayor Kaptain's re-appointment of Robert O'Connor as Trustee, term May 1, 2018 —
April 30, 2020.
b. Ofc. Paul Sharp has repaid his unpaid creditable service time missed while out on
sick/FMLA time, in the amount of$3,304.23.
c. House Bill 5088 Municipal Compliance Report December 31, 2017.
d. DOI Annual Report Certification Form for December 31, 2017.
e. Pete Almeida update.
f. Ryan Bahe annual physical with signed disability certificate.
g. RFP for Investment Management Services went on the City of Elgin webpage on
June 22, 2018. Proposals are to be received by CFO Nawrocki no later than July 31,
2018 at 200pm.
h. Surety Bond for CFO Nawrocki through the City of Elgin.
i. FOIA request from Zach Cziryak and what was sent in our reply.
j. IPPAC Training Schedule August 23' and 24th Peru/LaSalle and September 25th and
26th Schaumburg. Holiday Continuing Ed November 30, 2018.
k. Final Slate/Vote on Election of Officers for the Board of Trustees.
1. Should the Board release any Executive Session Minutes?
m.Pending Paul Sharp DOI response update.
n. Miscellaneous correspondences.
1. Kayne Anderson quarterly reports.
2. Lauterbach and Amen monthly reports.
Public Comments:
Executive Session:
r
Adjournment:
Sincerely,
Thoml s J. Quigley
Clerk
The Minutes of the Quarterly Meeting of the Elgin Police Pension Fund, Board of Trustees, July 18,
2018. Present at the meeting was Vice President Robert Christ, and Secretary Daniel Glasby, Asst.
elk Secretary Bob O'Connor,Trustee/Treasurer CFO Debra Nawrocki, Attorney Cary Collins, Attorney
Steve Calcaterra, and Clerk Thomas Quigley.
Absent: President James Roscher.
Guests: Mike Piotrowski of Marquette Associates, Interim Chief George W. Wolf, Officer Daniel
McNanna, Saul Navar of Wells Fargo.
The meeting was call to order at 12:32p.m. by Vice President Christ.
Minutes of April 18, 2018 meeting were approved,motion made by O'Connor, seconded by Glasby.
Motion approved.
Treasurer's Report:
(1) Mike Piotrowski presented the Preliminary 2018 2nd Q Executive Summary. Over all for the 2nd Q
the Fund was up 0.40% (Net of Fees)below the policy benchmark of 0.80%. YTD, the Fund is up
0.70%,beating the policy benchmark of 0.40%. This is below the Actuarial Rate of Return of
3.40%YTD. The Fund has an ending market value of$119,824,178.00. The Annualized
performance of the Fund over 10 years is 7.10%(Net of Fees)below the actuarial rate of return of
7.50%. This 10 year average is improving year over year, 2nd Q 2017 was 6.00% and now it is
7.10%. The Fund continues to be much diversified. The Fund received $471,911.73 from
investments for the 2nd Q.
With the future rebalancing of$2,000,000.00 upcoming, the majority might go to Non US Equities
which are underweight and to Principal US Property which is a little overweight. Fixed Income is
underweight and US Equities are overweight.
(2) Fixed Income is down overall YTD -0.90%(Net of Fees) matching the benchmark. BMO Global
Asset Management gave their report that shows they matched their benchmark of 0.00%. C. S.
McKee also matched the benchmark of 0.00%.
(3) U.S. Equities as a whole were up 3.90%YTD,beating their benchmark of 3.00%. Kayne Anderson
Rudnick YTD is up 10.90% (Net of Fees)outperforming the benchmark of 7.70%. Vanguard Instl.
Index Fund matched their benchmark with 2.60%YTD. Vanguard Mid-Caps Index Fund matched
their benchmark of 2.60%YTD.
(4) International Stocks Composite was negative YTD -4.90%,underperforming their benchmark of—
3.80%. Dodge &Cox was down-7.10%which underperformed their benchmark of-3.80% and
EuroPacific was down -1.80%which was above their benchmark of-3.80%YTD. DFA was down
-5.70%underperforming their benchmark of-1.40%. Harding Loevner EM Fund was down -4.30%
YTD,which was above their benchmark of-6.70%. It was noted that a senior manager at Harding
Loevner was having a significant health issue and they will be put on"Alert Status" to ensure they
are monitored.
(5) Principal U. S. Property is up 4.20%YTD net of fees outperforming the benchmark of 2.00%.
r (6) PIMCO is down-2.10%net of fees for the YTD underperforming the benchmark of 0.20%.
Page 1
(7) The Board reviewed the signed trade forms and instructional letters that were in the meeting
elk packets.
(8) The Board was presented with a copy of the Investment Policy Guidelines. A motion was made by
O'Connor to approve the updated Investment Policy Guidelines as of July 18, 2018. Motion was
seconded by Glasby. Motion approved by a roll call vote 4—yes and 0-no.
(9) Saul Navar from Wells Fargo who is the Funds Custodian came by to talk about what Wells Fargo is
doing to correct past error and regain their clients trust. They have settled with the SEC about the
fake accounts some of their members opened. They are moving forward from this point. A problem
came up that they had with the Elgin Firefighter Pension Fund about problems with the statements.
They are close to correcting this and should have it done in a few days. CFO Nawrocki stated it
needed to be or she would suggest to the Board of changing the Custodian since the Fire Fighters
and the Retiree Health Funds would be changing.
(10)The Board reviewed the Inquiry from DOI about a bond investment that JP Morgan had done in
2016. DOI thought it was below investment grade but Marquette reviewed the purchase and it was
not below the grade. A spreadsheet was created about the inquiry by Marquette to answer the DOI
concerns and DOI replied that they were satisfied by the Funds response. It should be noted that JP
Morgan is no longer a manager and the bond had been sold. Many funds received similar letters,
some detailing numerous error in the purchase of investment grade bonds per Marquette.
A motion to accept Treasurers Report was made by O'Connor, seconded by Nawrocki. This motion
was approved by a roll call vote 4-yes and 0-no.
rExpenses: The following expenses were approved as submitted on a motion by O'Connor, seconded by
Glasby. Motion approved by roll call vote 4- yes and 0 - no.
BMO Global Asset Inv#20180331-683-A 1St Q 2018 $2,343.24
C.S. McKee Inv# 35947 1st Q 2018 $4,811.09
36025 2nd Q 2018 S 10,498.16
Cary Collins Admin Services—April 2018 $2,820.00
Admin Services—May 2018 $2,820.00
Admin Services—June 2018 $2,820.00
Inv # 7344 Retainer July, Aug& Sept. 2018 $1,250.00
Illinois State Treasurer Inv# G31237 Compliance Fee FY 2019 $8,000.00
IPPAC Inv# 1811 Annual Membership July 1, 2018-June 20, 2019 $500.00
J.P. Morgan Inv#20180213-9174-A 1st Q 2018 $7,087.84
Kayne Anderson Fees 1st Q 2018 $15,942.41
Lauterbach&Amen Inv#27658 Services Fees-March 2018 $1,065.00
28063 Paperwork/Prep for fiscal year end $1,525.00
28236 Service Fees—April 2018 $1,065.00
28710 Service Fees—May 2018 $1,065.00
Marquette Associates Inv# 1806317 Consulting Fees June 1, - Aug 31, 2018 $12,500.00
Petrucci Ortho Bahe Annual IME $2,700.00
Thomas Quigley Postage Reimbursement $10.00
Page 2
There was a motion to approve all trades and transactions of monies since last meeting up to this meeting
as reported. Motion made by O'Connor, seconded by Glasby. Motion approved by roll call vote 4-yes
rand 0-no. This is subject to approval by CFO Nawrocki.
The Board approved the monthly pension check payouts as noted above.
Deaths: (0)
Retirements: (4)At the April 2018 meeting the Board approved these figures. The Board was wanting
to confirm the figures with Lauterbach and Amen. Michael W. Sullivan#296 resigned on May 5, 2011.
He did turned 60 on December 17, 2017. Sullivan's total creditable service time is 9 years, 10 months
and 23 days. His pension benefit will be 22.5%of his total pensionable salary of$86,157.41. This total
salary includes a base salary of$81,365.86 annually, twelve holiday days at($303.4625)per day equals
$3,641.55 and longevity pay of$1,150.00. This comes to $19,385.40 per year or$1,615.45 per month.
The pension payment for December 2017 shall be in the amount of$781.67 prorated for(15) fifteen
days. Mr. Sullivan will receive COLA as required by the Pension Code. A motion was made by
O'Connor to approve Mr. Sullivan's pension benefits since these figures were reaffirmed, subject to
approval by Treasurer/CFO Nawrocki. Motion was seconded by Glasby. Motion approved by a roll call
vote 4—Yes and 0—No.
Chief Jeffrey A. Swoboda#194 retired on June 8, 2018. Swoboda's total creditable service time is 26
years, 0 months and 13 days. His pension benefit will be 65%of his total pensionable salary of
$185,376.51. This total salary includes a base salary of$178,246.64 annually and longevity pay of
$7,129.87. The pensionable benefit comes to $120,494.76 per year or$10,041.23 per month. The
pension payment for September 2019 shall be in the amount of$1,673.54 prorated for(5) five days.
Ark Chief Swoboda will receive COLA as required by the Pension Code. A motion was made by O'Connor
to approve Chief Swoboda's pension benefits, subject to approval by Treasurer/CFO Nawrocki. Motion
was seconded by Glasby. Motion approved by a roll call vote 4—Yes and 0—No.
Officer Paul V. Sharp#261 retired on July 13, 2018. Ofc. Sharp's total creditable service time is 20
years. His pension benefit will be 50.0% of his total pensionable salary of$103,433.89. This total
salary includes base salary of$96,239.50 annually, twelve holiday days at($358.94)per day equals
$4,307.22 and a 3%longevity pay of his base salary$2,887.17. The pension benefit comes to
$51,717.00 annually or$4,309.75 per month. The pension benefit payment for July 2018 shall he in the
amount of$2,502.44 prorated for(18) eighteen days. Ofc. Sharp will receive COLA as required by the
Pension Code. A motion was made by O'Connor to approve Ofc. Sharp's pension benefits. Motion was
seconded by Glasby. Motion approved by a roll call vote 4—Yes and 0—No.
Deputy Chief George W. Wolf#188 retired on July 21, 2018. Wolf s total creditable service time is 26
years, 5 months and 11 days. His pension benefit will be 65%of his total pensionable salary of
$152,508.20. This total salary includes a base salary of$146,642.50 annually and longevity pay of
$5,865.70. The pensionable benefit comes to $99,130.32 per year or$8,260.86 per month. The pension
payment for July 2018 shall be in the amount of$2,664.79 prorated for(10) ten days. Deputy Chief
Wolf will receive COLA as required by the Pension Code.
Page 3
Deputy Chief Wolf spoke to the Board because he believes his current pension calculations are incorrect
since he is receiving Interim Chief pay at a higher rate. On June 4, 2018 he was promoted to Interim
Chief. He feels that this is a permanent position since Chief Swoboda left. The Board stated that in the
past practice and by definition the Interim Chief position has always been a temporary position. The
Board did state that if Wolf can speak to the City Manager Rick Kozal and get him to clarify what he
meant as to Interim Chief that the Board may change the amount that Wolf s pension will be calculated
at. City Manager Kozal would need to send a memo to the Board saying the Interim Chief position was
in fact a permanent position. Interim Chief Wolf said he believes the City Manager Mr. Kozal will issue
the clarifying.
A motion was made by O'Connor to approve Interim Chief Wolf's pension benefits based on the
permanent rank of Deputy Chief and the Board would consider a different rate of pay if City Manager
Rick Kozal would send the Board a memo stating Wolf s rank as Interim Chief was a permanent
position, subject to approval by Treasurer/CFO Nawrocki. Motion was seconded by Glasby. Motion
approved by a roll call vote 4—Yes and 0—No. It should be noted that Interim Chief Wolf contacted
City Manager Kozal and the Interim Chief position is only a temporary rank, no memo will be sent
clarifying this position. Interim Chief is not in the City of Elgin 2018 Pay Ordinance as a permanent
rank.
Disabilities: (0)
Terminations: (0)
New Hires: (1) Officer Mark T. Blackburn#438 was hired as a Probationary Police Officer on March
12, 2018. He has made application to be accepted into the Fund as a TIER II member.
rOfficer Blackburn's application to the Fund was approved on a motion by O'Connor and each seconded
by Glasby. Motion approved.
Resignations: (0)
Refunds: (1) Ofc. Drazenko Jozic#437 resigned on March 19, 2018. He has made written application
to receive a refund of his contributions. The Board at the April 2018 quarterly meeting approved a
refund of his contributions in the amount of$1,489.44 once a written application was received by the
Board. The refund was issued to Drazenko Jozic.
Portability of Creditable Service: (0)
Military Service Buy Back Public Act 096-1260 40ILCS5/3-110(b-5) (1) Sgt. Eric P. Echevarria #265
asked the Fund to compute the cost of purchasing 2 years of creditable service for his military service
time under this Act. Lauterbach computed the amount he would owe being$29,092.57 for those two
years of creditable service. Sgt. Echevarria provided a check in the full amount of$29,092.57, which the
Board accepted. O'Connor made a motion to approve the transfer of 2 creditable years of service for his
military time and change his start date to January 3, 1997. This was seconded by Glasby. Motion
approved.
Miscellaneous:
a. Robert O'Connor was re-appointed by Mayor Kaptain to another 2 year term. The term is
from May 1, 2018 to April 30, 2020.
Page 4
b. Officer Paul Sharp had missed a total of 794.49 hours of sick/FMLA time from January 6,
2012 through September 2016. This amounted to a total cost of$3,304.23. He repaid the
fund this amount through payroll deductions. He repaid the entire amount prior to April 30,
2018. A motion was made by O'Connor to accept the repayment amount of$3,304.23 as full
payment for the 794.49 missed sick/FMLA hours. This motion was seconded by Glasby.
Motion approved by a roll call vote 4—yes and 0—no.
c. The Board reviewed the December 31, 2017 House Bill 5088 Municipal Compliance Report.
Motion made by O'Connor to approve the report, seconded by Glasby. Motion approved.
d. The DOI Annual Report for FY 2017 was completed and the Certification Form was sent in
and accepted by DOI.
e. The Board reviewed several offers from Almeida's attorney to repay a partial amount of the
$57,625.74 that the Board overpaid Almeida. The Board rejected all of those offers since
none covered the full amount of the overpayment. The Board's attorney Steve Calcaterra
filed a Motion to Dismiss with a court date of August 2, 2018 set. The Board is willing to
take 10%out of his total pension benefits commencing when Almeida turns age 60. The total
amount of the 10%repayment will come out of his portion of the pension benefit since there
is a QILDRO. He would have to take his ex-wife back to court to change the QILDRO and
get equal amounts taken from their shares.
f . Ryan Bahe is still permanently disabled from police duties. He had an IME with the Board's
doctor on June 8, 2018. Dr. Petrucci performed the IME and issued a report/certificate.
g. The Board issued an RFP for Investment Management Services on June 22, 2018 via the City
of Elgin's webpage complying with the pension code. Proposals are due no later than July
31, 2018 at 2:00pm and are to be submitted to CFO Nawrocki. The Board will review and
make a decision at the October 17, 2018 meeting.
h. CFO Nawrocki provided a Surety Bond that the City of Elgin has retain for her position.
i . The FOIA request and reply from/to Zach Cziryak was reviewed by the Board.
j . IPPAC training dates were reviewed and members were asked to sign up for the dates and
times that best fit their schedules. Clerk Quigley would then send the information to IPPAC.
k. The Board of Trustees held nominations for the Election of Officers. O'Connor made a
motion to nominate the following slate of Trustees for Officers positions. President—James
Roscher, Vice President—Robert Christ, Secretary—Daniel Glasby, Assistant Secretary--
Robert O'Connor and Trustee—Debra Nawrocki. The nomination process was closed and
Nawrocki seconded the motion. A final vote was taken of those nominated for their officers
positions and the motion/vote was approved.
1 . As to the question as to whether Executive Session Minutes should be released. Most are
from disability hearings and should not be released at this time according to attorney Cary
Collins. O'Connor made a motion not to release any Executive Session Minutes at this time.
This motion was seconded by Glasby. Motion approved.
m. The Board is waiting for a response from the department of Insurance regarding Paul Sharp.
They were asked if Paul sharp would be able to collect a pension on his 20 year anniversary
June 1, 2018 even though the City and he had entered an agreement that he would retire June
1, 2018. But in that agreement the City implemented a 30 working day suspension so his
actual creditable service would be less than 20 years. The City and Officer Sharp then
extended the original agreement to go into and if needed up to July 31, 2018.
Page 5
But under section 3-110 (a) of the Illinois Police Pension Code 40 ILCS 5 it says:
e 40 ILCS 5/3-110) (from Ch. 108 1/2, par. 3-110)
Sec. 3-10. Creditable service.
(a) "Creditable service" is the time served by a police officer as a
member of a regularly constituted police force of a municipality.
In computing creditable service furloughs without pay exceeding
30 days shall not be counted, but all leaves of absence for
illness or accident, regardless of length, and all periods of
disability retirement for which a police officer has received no
disability pension payments under this Article shall be counted.
This is what the Board is waiting to see how the DOI interprets this section and any
other information DOI provides.
n. The Board reviewed the reports from Kayne Anderson Rudnick and Lauterbach and Amen.
Public Comments: N/A
Executive Session:• N/A
With no further business the meeting was adjourned by Vice President Christ at 1:45 p.m. on motion by
Glasby, second by O'Connor. Motion approved.
The next regularly quarterly meeting will be held on October 17, 2018 (ii 12:30 p.m. The meeting
location will be The Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120.
Sincerely, /
/; :.4, ,
/fes
Daniel Glasby,
Secretary,/
Board Member Approval: ci. /.. -
Signature Title
tic'
Page 6
r
ELGIN POLICE PENSION FUND
151 Douglas Ave
Elgin, IL 60120
INVESTMENT COMMITTEE MEETING NOTICE
August 29, 2018
The ELGIN POLICE PENSION FUND, Board of Trustees announces that
an Investment Committee will be holding a meeting on September 5, 2018 at
10:00 a.m. The meeting will be held at City Treasurer's Office 150 Dexter
Court Elgin, IL 60120
Agenda:
Tele-conference with Marquette Associates.
Discuss the Funds current financial status and performance.
Discuss/recommend any changes to the Funds allocations and re-
balance if necessary.
Discuss/recommend any changes to Financial Managers.
Set next meeting date.
Sincerely,
Thomas J. Quigley
Clerk
r
Elgin Police Pension Fund
151 Douglas Avenue
Elgin, IL 60120
Minutes of the Elgin Police Pension Fund, Investment Committee meeting,held on September 5,
2018.Present at the meeting(tele-conference)were Trustee/CFO Debra Nawrocki, Clerk
Thomas Quigley and Mike Piotrowski of Marquette Associates.
Absent: Vice President Robert Christ.
Guests: None.
The meeting was call to order at 2:10 p.m. by Trustee Nawrocki.
Treasurers Report: Mike Piotrowski went over the August 31, 2018 Flash Report. A copy of
this report is attached to the minutes. This is a preliminary report, subject to change once the
final reports are received by Marquette Associates.
The total market value of the fund is $122,561,156.00 as of August 31, 2018. The Fund is up
3.10%YTD net of fees and for a 3 month period it is up 2.00%. The 10 year annualized rate of
return is 7.20%outperforming the Policy Benchmark of 6.40%but underperforming the
Actuarial Benchmark of 7.50%. Fixed income is still under-weight which is good for now. U.S.
Equities are over-weight with the Policy. International managers are slightly under-weight.
Real-estate is over-weight and Global Tactical Comp is in line with the Policy.
U.S. Equities are 10.90%YTD,beating the benchmark of 10.40%. Inflation is still under control
but there are a few things weighing down the market: trade worries and the lagging non US
Equity Markets/Emerging Markets. Overall on a relative basis, the Fund is doing well, if you
look on a long-term future. The Fund is well diversified and the allocations make sense looking
in the long-term.
The Bond Market is down for the YTD at-0.20%, above the benchmark of-0.30%but up for the
3 month at 0.60%which is matching the benchmark. BMO TCH is up 0.60%for the 3 months,
matching their benchmark. C.S. McKee is up 0.60% for the 3 months matching their benchmark.
Both are net of fees.
Kayne Anderson is up 18.9% YTD, beating their benchmark of 14.3%YTD. Both Vanguards
are matching their benchmark YTD,Vanguard Institutional up 9.90%and Vanguard Mid Cap is
up 7.90%.
Principal US Property was up 6.10%YTD net of fees beating their benchmark of 3.80% YTD.
Global Tactical PIMCO was down-2.30%YTD net of fees underperforming their benchmark of
0.50%YTD.
International Funds as a whole are underperforming their benchmark YTD. The composite is
down-6.30%YTD compared to the benchmark of-3.50%YTD.
GDP should be strong in the next quarter. July was a great month, value came back. Tax levy
monies should start coming in as of today from the counties. This amount will be around
$3,000,000.00. The fund may want to hold onto it to pay for the coming months benefits.
Fixed Income should improve but will be challenging. Nawrocki commented on how Fixed
Income was low,when the City of Elgin get 2.00%on Certificates of deposits. Mike commented
that the durations on the bonds are about 4 years with 30%of those less than 3 years. The yield
is about 3.20%. To get a little money out of the money the fund holds,may want to think about
going with a money market at Wells Fargo instead of just leaving it in 5t/3't account.
The next meeting date for the Committee will be set after the regular quarterly meeting(unless a
Special Meeting is needed and called by President Roscher or V/P Christ).
With no further business to discuss,the meeting was adjourned by Trustee/CFO Nawrocki at
2:19 p.m.
Sincerely,
zeAldn
Thomas J. Quigley
Clerk
Board Member Approval: / r;,r- /-/ -/�
1� K re Date
r
f I I
ELGIN POLICE PENSION FUND
151 Douglas Ave
Elgin, IL.60120
MEETING NOTICE
October 11, 2018
The ELGIN POLICE PENSION FUND, Board of Trustees will be holding a regular
quarterly meeting on Wednesday, October 17, 2018 at 12:30 p.m. The meeting will be
held at the Elgin Law Enforcement Facility at 151 Douglas Ave. Elgin, Illinois in the
North Lobby Community Room.
Agenda:
Call to Order:
Minutes:
July 18, 2018 Quarterly Meeting.
September 5, 2018 Investment Committee Meeting.
Treasurer's Report:
a. 3rd Quarter 2018 Executive Summary.
b. Marquette Associates letter regarding Diversity.
c. Signed trade forms and instructional letters.
d. RFP Investment Management Services — 3 returned (First Midwest Bank, Marquette
Associates, NEPC LLC) Review proposals, discuss and approve Investment
Management Services.
Expenses: In pension packet.
Deaths: (0)
Retirements: (2) S/P Kathleen A. Schreiner #253 retired on June 15, 2018. She has made
application to receive a pension benefit.
Officer Joseph M. Riordan #171 retired on August 3, 2018. He has made
application to receive a pension benefit.
Disabilities: (1) Officer Steven A. Lawrence #301 has made application for a duty/non-
duty disability.. He is in the process of seeing the Board's physicians.
Terminations: (0)
•
e. Reimbursement request from Trustee Christ for lodging for mandatory Continuing
Education and Ethics training in Peru IL in the amount of$244.18.
f. Article regarding Timothy W. Sharpe being suspended from the American Academy
of Actuaries for 2 years.
g. FOIA request from Craig Gainsborough, Elena Ferrarin.
h. Letter from Principal U.S.
i. Meeting dates for 2019.
j. Pending Paul Sharp DOI response update.
k. Miscellaneous correspondences.
1. Kayne Anderson quarterly reports.
2. Lauterbach and Amen monthly reports.
Public Comments:
Executive Session:
Adjournment:
Sincerely,
r r-; /
elk Thomas J. Quigley
Clerk
The Minutes of the Quarterly Meeting of the Elgin Police Pension Fund, Board of Trustees, October 17,
2018. Present at the meeting was President James Roscher,Vice President Robert Christ, and Secretary
''Daniel Glasby, Asst. Secretary Bob O'Connor,Trustee/Treasurer CFO Debra Nawrocki, Attorney Cary
Collins,Attorney Steve Calcaterra, and Clerk Thomas Quigley.
Absent: N/A.
Guests: Mike Piotrowski of Marquette Associates, David Mejia of Collins and Radja.
The meeting was call to order at 12:34p.m. by President Roscher.
Minutes of July 18, 2018 meeting were approved, motion made by Christ, seconded by O'Connor.
Motion approved.
Minutes of the September 5, 2018 Investment Committee meeting were approved, motion by Christ,
seconded by O'Connor. Motion approved.
Treasurer's Report:
(1) Mike Piotrowski presented the Preliminary 2018 3rd Q Executive Summary. Mike started off by
stating that Marquette is compliant with Global Investment Performance Standards (GIPS) and that
this was independently verified by the ACA Performance Services for the time period of July 31,
2013 to December 31, 2017. Over all for the 3rd Q the Fund was up 2.30% (Net of Fees)below the
policy benchmark of 2.50%. YTD, the Fund is up 2.90%,below the policy benchmark of 3.10%.
This is below the Actuarial Rate of Return of 5.20%YTD. The Fund has an ending market value of
$123,857,897.00. The Annualized performance of the Fund over 10 years is 7.70% (Net of Fees)
r. above the actuarial rate of return of 7.50%. The Fund continues to be diversified.
(2) Fixed Income is down YTD-0.60%(Net of Fees)beating the benchmark of-0.70%. For the 3`d Q
Fixed Income is up 0.40%beating the benchmark of 0.20%. BMO Global Asset Management gave
their report that shows they were up 0.40%beating their benchmark of 0.20%. C. S. McKee also
was up 0.30%beating the benchmark of 0.20%.
(3) U.S. Equities as a whole were up 10.7%YTD,beating their benchmark of 10.50%. Kayne
Anderson Rudnick YTD is up 16.80% (Net of Fees) outperforming the benchmark of 11.50%.
Vanguard Intl. Index Fund was below their benchmark with 10.50%YTD compared to 10.60%.
Vanguard Mid-Caps Index Fund matched their benchmark of 7.40%YTD.
(4) International Stocks Composite was negative YTD -6.70%, underperforming their benchmark of
—3.10%. Dodge&Cox was down-6.40%which underperformed their benchmark of-3.10%and
EuroPacific was down-2.60%which was above their benchmark of-3.10%YTD. DFA was down
-6.60%YTD underperforming their benchmark of-2.30%. Harding Loevner EM Fund was down
-9.50%YTD,which was below their benchmark of-7.70%. It was noted that Harding Loevner was
having some key members leaving and they will be put on"Alert Status"to ensure they are
monitored.
(5) Principal U. S. Property is up 6.70%YTD net of fees outperforming the benchmark of 4.30%.
(6) PIMCO is down -1.80% net of fees for the YTD underperforming the benchmark of-0.20%.
Page 1
(7)The Board reviewed the signed trade forms and instructional letters that were in the meeting
packets.
(8)The Board reviewed the 3 companies who had responded to the RFP for Investment Management
Services. The companies were First Midwest Bank, Marquette Associates and NEPC LLC. The
Board saw that the three had similar proposals in what they would provide to the Board. Because of
this,it came down to the cost factor. First Midwest Bank wanted to charge a fee of 60 basis points
which would equate out to $600,000.00 per year. NEPC LLC wanted to charge a fee of
approximately$120,000.00 per year and Marquette Associates was willing to accept a fee
of$55,000.00 per year with a 3%increase per year. This would be contingent that the Elgin
Firefighters Pension would hold their meetings on the same date, which they agreed to do. If the
EFPF did not hold the meetings on the same day as the EPPF, then the price would go up to
$65,000.00 per year. Seeing that the Board has not heard of any negative information regarding
Marquette Associates and that the Board is very satisfied with the services offered and provided, not
to mention the overall value compared to the fees First Midwest Bank and NEPC LLC, Christ made
a motion to execute an Investment Consulting Agreement with Marquette Associates for the cost of
$55,000.00 for the first year and with a 3%annual increase after that. This motion was seconded by
O'Connor. Motion approved by Roll Call vote 5-Yes and 0-No.
A motion to accept Treasurers Report was made by Christ, seconded by O'Connor. This motion
was approved by a roll call vote 5-yes and 0-no.
Expenses: The following expenses were approved as submitted on a motion by Christ, seconded by
O'Connor. Motion approved by roll call vote 5- yes and 0-no.
Barrington Ortho Steven Lawrence IME $1,395.00
BMO Global Asset Inv#20180630-683-A 2nd Q 2018 $9,007.48
C.S. McKee Inv#36433 3rd Q 2018 $10,542.23
Cary Collins Admin Services—July 2018 $2,820.00
Admin Services—August 2018 $2,820.00
Inv #7369 Retainer Oct.,Nov. and Dec 2018 $1,250.00
IPPAC Inv# 1892 Fees for Continuing Ed and Ethics Training $1,500.00
Kayne Anderson Fees 2nd Q 2018 $15,881.22
Lauterbach&Amen Inv#29202 Services Fees-June 2018 $1,065.00
29594Fees for IDOI FY2017 Annual Report $2,135.00
29940 Service Fees—July 2018 $1,065.00
30476 Service Fees—August 2018 $1,065.00
Marquette Associates Inv# 1809819 Consulting Fees Sept. 1 -Nov. 30, 2018 $12,500.00
Thomas Quigley Postage Reimbursement $10.00
There was a motion to approve all trades and transactions of monies since last meeting up to this meeting
as reported. Motion made by O'Connor, seconded by Glasby. Motion approved by roll call vote 5 - Yes
and 0-No. This is subject to approval by CFO Nawrocki.
The Board approved the monthly pension check payouts as noted above.
Deaths: (0)
Page 2
Retirements: (2) Senior Patrolman Kathleen A. Schreiner#253 retired on June 15, 2018. S/P
Schreiner's total creditable service time is 21 years,2 months and 9 days. Her pension benefit will be
r52.5%of her total pensionable salary of$107,455.60. This total salary includes base salary of
$100,089.13 annually,twelve holiday days equal to $4,479.51 and a 3%longevity pay of his base salary
$2,886.96. The pension benefit comes to $56,414.16 annually or$4,701.18 per month. The first
pension benefit payment for December 2020 shall be in the amount of$4,246.23 prorated for(27)
twenty seven days. S/P Schreiner will receive COLA as required by the Pension Code. A motion was
made by Christ to approve S/P Schreiner's pension benefits. Motion was seconded by O'Connor.
Motion approved by a roll call vote 5—Yes and 0—No.
Officer Joseph M. Riordan#171 retired on August 3, 2018. Ofc. Riordan's total creditable service time
is 28 years and 4 days. His pension benefit will be 70.0%of his total pensionable salary of$103,433.89.
This total salary includes base salary of$96,239.50 annually,twelve holiday days at($358.94)per day
equals$4,307.22 and a 3%longevity pay of his base salary$2,887.17. The pension benefit comes to
$72,403.68 annually or$6,033.64 per month. The pension benefit payment for August 2018 shall be in
the amount of$5,449.74 prorated for(28)twenty eight days. Ofc. Riordan will receive COLA as
required by the Pension Code. A motion was made by Christ to approve Ofc. Riordan's pension
benefits. Motion was seconded by Glasby. Motion approved by a roll call vote 5 —Yes and 0—No.
Disabilities: (1) Officer Steve A. Lawrence#301 has made application for a duty/non duty disability.
He is in the process of seeing the 3 physicians chosen by the Board that the Illinois State Pension Code
requires him to see.
Cary will send a letter to Dickman's attorney Mr. Murphy to see about the status of this disability
hearing. Will see if a date can be set to continue the hearing.
Terminations: (0)
New Hires: (6) Officer Jordan M. Collins#440 was hired as a Probationary Police Officer on September
11, 2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Collin's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer Edwin Alva#441 was hired as a Probationary Police Officer on September 11,
2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Alva's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer Zachary M. Young#442 was hired as a Probationary Police Officer on
September 11, 2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Young's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer Romond Payne#443 was hired as a Probationary Police Officer on September
11, 2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Payne's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Officer Chad N. Benavidez#445 was hired as a Probationary Police Officer on
September 11, 2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Benavidez's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
rik Page 3
Officer Christopher Valle#446 was hired as a Probationary Police Officer on September
13,2018. He has made application to be accepted into the Fund as a TIER II member.
Officer Valle's application to the Fund was approved on a motion by Christ and each seconded by
Glasby. Motion approved.
Resignations: (2) Officer Mark T. Blackburn#438 resigned on September 2, 2018.
Sgt. Robert L. Hartman#242 resigned on October 10, 2018.
Refunds: (3) Ofc. Mark T. Blackburn#438 resigned on September 2, 2018. He has made written
application to receive a refund of his contributions. Ofc. Blackburn has contributed a total of$3,422.01
into the Fund. Christ made a motion to issue a refund to Ofc. Blackburn in the amount of 3,422.01,
seconded by O'Connor. Motion approved by Roll Call vote 5-Yes and 0-No. The refund was issued to
Mark T. Blackburn.
Sgt. Robert L. Hartman#242 has asked verbally for a refund and he was given the refund
paperwork on August 31, 2018. He has been advised to have the paperwork completed and the Board
would hold a special meeting to review, discuss and vote on his requested refund. He has been contacted
in person, emails and on the telephone by President Roscher, Clerk Quigley and Attorney Cary Collins.
They all said that he needs to be aware of what pension benefits he is giving up and that he should
contact his attorney for advice. He stated that he has spoken to his attorney and wants to get his
contributions refunded. The date on his signed paperwork is September 24, 2018. He was advised the
Fund could not issue a refund check until 7 weeks after his request. A special meeting will be called by
President Roscher in the coming couple of weeks.
Officer Jessica L. DeLeon(Duehning)#410 has overpaid her true cost amount for her
r portability of creditable service from the DeKalb Police Pension Fund. Lauterbach and Amen
miscalculated the amount owed when she requested a payoff amount. They did not add in several
payments when there were 3 payments automatically deducted from her pay checks in a single monthly
period. Lauterbach recalculated the payoff amount including all the payments and it was determined
that the Fund owed her a refund of$1,266.31. Christ made a motion to refund$1,266.31 to Officer
DeLeon, seconded by Nawrocki. Motion approved by a Roll Call vote 5-Yes and 0-no. The refund was
issued to Officer Deleon's Deferred 457 Plan where the money was taken out of by her to pay off the
final true cost amount.
Portability of Creditable Service: (1) Ofc. Jessica L. DeLeon(Duehning)#410 has completed the
process of portability from the DeKalb Illinois Police Pension Fund. The DeKalb Police Pension Fund
issued a check in the amount of$120,889.70 to Elgin Police Pension Fund. Ofc. DeLeon has paid her
True Costs of$25,384.00 as calculated by Timothy Sharpe the actuary. A total of$146,273.70 has been
received for this portability. Christ mad a motion to accept the payments for the portability. Seconded
by Glasby,Motion approved by a Roll Call vote 5—Yes and 0—No.
Christ made a motion to approve Ofc. Deleon's portability of creditable service time. She is transferring
6 years, 11 months and 28 days, January 2, 2008 to December 29, 2014. Glasby seconded the motion.
Motion approved by a Roll Call vote 5—Yes and 0—No.
Christ made a motion to adjust Ofc. Deleon's date of hire to January 1,2008 from the original date of
hire that was December 29, 2014. Motion seconded by Glasby. Motion approved by a Roll Call vote
r 5—Yes and 0—No.
Page 4
Military Service Buy Back Public Act 096-1260 40ILCS5/3-110(b-5) (0)
Miscellaneous:
a. Almeida vs. The Elgin Police Pension Fund,Board of Trustees which was filed in the 16th
Circuit Court will be finished soon. There will hopefully be a final court date on November
6,2018 where a Joint Agreement Motion to Dismiss will be filed. Almeida will formally
accept that he owes the Fund $57,625.74. Repayment will be as follows: 10% annually of the
full amount(including QILDRO) of his pension benefit will be withheld from his portion of
the pension benefit until the$57,625.74 is paid in full. If he should pass prior to paying off
the full amount any contribution amount shall be used to pay off the refund prior to it being
distributed to the Estate. There will be a Decision and Order hearing on this in the next few
weeks.
b. The Board reviewed the Revised Engagement Letter for Services with Lauterbach and Amen.
There were no objections to the changes. Christ made a motion to approve the revisions in
the Letter. Seconded by O'Connor. Motion passed.
c. The Board reviewed the Ullico Governmental Fiduciary Liability Insurance Policy and
premium for November 1,2018 to November 1, 2019. Christ made a motion to approve the
coverage contained in the Ullico Governmental Fiduciary Liability Insurance Policy and the
premium of$11,094.00. Seconded by O'Connor. Motion approved by Roll Call vote 5—
Yes and 0—No. The Board feels that since the premium has gone up along with a Self-
Insured Retention amount of$10,000.00, looking at other carriers would be good at this time.
d. The Board Received,reviewed and accepted the QILDRO for Paul Sharp and Rachel Sharp,
The QILDRO will be in the amount of$815.01 to start. The Board will abide by its
directives. A motion was made by Christ to accept the QILDRO. Seconded by Glasby.
Motion approved by Roll Call vote 5—Yes and 0—No.
e. The Board reviewed a request by Vice President Christ for lodging reimbursement for
attending the mandatory Ethics and Continuing Education seminars. This was done through
IPPAC. He stayed 2 nights at La Quinta Inn in Peru, IL at a cost of$244.18. O'Connor
made the motion to approve the reimbursement for Robert Christ in the amount of$244.18.
Seconded by Glasby. Motion approved by Roll Call vote 5 —Yes and 0—No.
f. The Board reviewed an article announcing the suspension of Actuary Timothy W. Sharpe
from the American Academy of Actuaries for 2 years. CFO Nawrocki will be looking to
hiring another firm to provide actuary services to the City of Elgin and the Funds.
g. The FOIA requests and reply from/to Craig Gainsborough and Elena Ferrarin were reviewed
by the Board.
h. The Board review a letter from Principal U.S. about the recent hurricane in the Southeast
United States.
i. The Board agreed to the following 2019 meeting dates. January 16,2019; April 17, 2019;
July 17, 2019 and October 16, 2019. The meetings will start at 12:30 p.m.
j. The Board is waiting for a response from the department of Insurance regarding Paul Sharp.
k. The Board reviewed the reports from Kayne Anderson Rudnick and Lauterbach and Amen.
1. All the Board of Trustee members and Clerk Quigley attended the mandatory 16 hrs. of
Training including Ethics and Continuing Education.
Page 5
Public Comments: N/A
Executive Session: N/A
With no further business the meeting was adjourned by Vice President Christ at 1:35 p.m. on motion by
Christ, second by Nawrocki. Motion approved.
The next regularly quarterly meeting will be held on January 16,2019 (it 12:30 p.m. The meeting
location will be The Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120.
Sincerel ,
,,,,
Daniel _ashy,
Secretary
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Board Member Approval: ( Pi5t
c10-7-4—
,,if� Signature Tide
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Page 6
C
•
ELGIN POLICE PENSION FUND
151 Douglas Ave
Elgin, IL 60120
SPECIAL MEETING NOTICE
October 26, 2018
The ELGIN POLICE PENSION FUND, Board of Trustees will be holding a special
meeting on Wednesday, October 3L 2018 at 12:30 p.m. The meeting will be held at
the Elgin Law Enforcement Facility at 151 Douglas Ave. Elgin, Illinois in the North
Lobby Community Room.
Agenda:
Call to Order:
Hearing for Reimbursement of the Overpayment to Pete Almeida. Discussion,
Motion(s), Vote(s) and if necessary Execution of a Decision and Order.
Hearing for the Refund of Contributions for Robert Hartman. Discussion, Motion(s),
Vote(s) and if necessary Execution of a Decision and Order.
Public Comments:
Executive Session:
Adjournment:
Sincerely,
Adh
Thomas J. Quigley
Clerk
r
The Minutes of the Quarterly Meeting of the Elgin Police Pension Fund, Board of Trustees,October 31,
Aw 2018. Present at the meeting was President James Roscher, Vice President Robert Christ, and Secretary
Daniel Glasby, Asst. Secretary Bob O'Connor, Trustee/Treasurer CFO Debra Nawrocki, Attorney Cary
Collins,Attorney Steve Calcaterra, and Clerk Thomas Quigley.
Absent: N/A.
Guests: David Mejia of Collins and Radja.
The meeting was call to order at 12:31p.m.by President Roscher.
ALMEIDA:
The Board reviewed the Almeida Decision and Order and calculations. The Board reviewed the
Settlement Agreement which already had Mr. Almeida's signature on it. The Board members and
involved parties will sign it so that the court case in the Kane County, Illinois Circuit Court system can
be resolved. And the attorney Steve Calcaterra stated that a Joint Petition Order to Dismiss would be
filed with the court for the upcoming November 6, 2018 court date. This should end the case entirely.
The Board wanted to make clear that the repayment amount would be 10% (ten percent)of the entire
yearly benefit including the QILDRO portion. As this pension benefit increases from yearly COLA
increases the 10%reimbursement would increase. The entire 10%reimbursement would come from Mr.
Pete Almeida's portion not from the QILDRO portion. Christ made a motion to Approve and Execute
the Decision and Order(No. 17 EPPB 1701). This was seconded by Glasby. The motion was approved
by a Roll Call Vote 5—Yes and 0—No.
Cary's Collins's office will send Mr. Almeida a signed copy of the Decision and Order. A signed
Certificate of Service will also be done by Cary Collins's office.
HARTMAN:
The Board went over the signed refund request form from Robert L. Hartman dated September 24, 2018
and the accompanying background letters and emails. The Board was told of the numerous attempts by
President Roscher,Attorney Cary Collins and Clerk Quigley to get Mr. Hartman to reconsider his
request for a refund. He was also told several times to speak with an attorney to ensure he was making
the best decision. Mr. Hartman on all attempts stated he wanted to take a refund. He also stated several
times that he had spoken to his attorney and that this was what he wanted to do,to take a refund. He
demanded the money back without further delay. The Board reviewed the refund figure that was
confirmed by the City of Elgin Finance Department. The refund amount will be$167,611.25. The
Board reviewed the Hartman Decision and Order and the Order of Payment.
The Board realizes that this is quite unusual and did not take this lightly. But to prevent further litigation
and to comply with the written request, a decision was made. Christ made a motion to Approve and
Execute the Decision and Order(No. 18 EPPB 831). This motion was seconded by Glasby. The motion
was approved by a Roll Call Vote 5—Yes and 0—No. Christ made another motion to Approve and
Execute the Order of Payment and issue the payment in the form of a check made out to Robert L.
Hartman in the amount of$167,611.25. This motion was seconded by Glasby. The motion was
approved by a Roll Call Vote 5—Yes and 0—No.
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Cary Collins's office will send Mr. Hartman a signed copy of the Decision and Order. A signed
rCertificate of Service will also be done by Cary Collins's office.
Clerk Quigley will have a check issued to Mr. Hartman and will contact him about handing the check
over to him personally and getting a receipt signed for the check due to the amount of money involved.
Cary Collins stated that this Decision and Order should be sent to the Department of Insurance due to the
unique circumstances. The Board further realizes that Mr. Hartman has options under the Illinois Police
Pension Code by either being rehired by the City of Elgin or through a future portability application to
repay this refund as defined within the Illinois Police Pension Code.
Public Comments: N/A
Executive Session: N/A
With no further business the meeting was adjourned by President Roscher at 12:43 p.m. on motion by
Christ, second by Glasby. Motion approved.
The next regularly quarterly meeting will be held on January 16,2019 (5 12:30 p.m. The meeting
location will .e The Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120.
Sincere
.!'°/fr
r Daniel Gjasby,
Secretary
•
Board Member Approval: _ / 45(L
r_./07--
S ignature Title
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Elgin Police Pension Fund
151 Douglas Avenue
Elgin, IL 60120
Minutes of the Elgin Police Pension Fund, Investment Committee meeting,held on December
11, 2018. Present at the meeting(tele-conference)were Vice President Robert Christ,
Trustee/CFO Debra Nawrocki, Clerk Thomas Quigley and Mike Piotrowski of Marquette
Associates.
Absent: None
Guests: None.
The meeting was call to order at 2:01pm by Vice President Christ.
Treasurers Report: Mike Piotrowski went over the November 30, 2018 Flash Report. A copy
of this report is attached to the minutes. This is a preliminary report, subject to change once the
final reports are received by Marquette Associates.
The total market value of the fund is $119,793,683.00 as of November 30, 2018. The Fund is
down-0.30%YTD net of fees and for a 3 month period it is down-3.20%. The 10 year
annualized rate of return is 8.30% outperforming the Policy Benchmark of 7.70% and
outperforming the Actuarial Benchmark of 7.50%. Fixed income is still under-weight which is
good for now. U.S. Equities are over-weight slightly with regard to the policy. International
managers are slightly under-weight. Real-estate is over-weight and Global Tactical Comp is in
line with the Policy. Cash is over-weight due to the fund heeding money to pay the benefits and
expenses during the next few months before the next round of tax levy monies come in.
U.S. Equities are 5.00%YTD,beating the benchmark of 4.40%. Inflation is still under control
but there are a few things weighing down the market: trade worries, the lagging non US Equity
Markets/Emerging Markets and the slowing growth of global economies. Overall on a relative
basis,the Fund is doing well, if you look on a long-term future. The Fund is well diversified and
the allocations make sense looking in the long-term. However,the market is very volatile and
will likely stay that way for some time.
The Bond Market is down for the YTD at-0.40%,matching the benchmark of-0.40%but down
for the 3 month at -0.20%which is below the benchmark of-0.10%. BMO TCH is down-0.20%
for the 3 months,below their benchmark of-0.10%. C.S. McKee is down-0.20%for the 3
months below their benchmark of-0.10%. Both are net of fees.
Kayne Anderson is up 11.00%YTD,beating their benchmark of 1.00%YTD. Both Vanguards
are matching their benchmark YTD, Vanguard Institutional up 5.10%and Vanguard Mid Cap is
up 0.70%.
Principal US Property was up 7.40%YTD net of fees beating their benchmark of 5.80%YTD.
Global Tactical PIMCO was down -3.90% YTD net of fees underperforming their benchmark of
-0.70%YTD.
International Funds as a whole are underperforming their benchmark YTD. The composite is
down-14.20%YTD compared to the benchmark of-10.10%YTD. This may change when more
trade deals are made, especially China.
The fund will be re-balanced as 2018 comes to a close. The Federal Reserve is looking less
likely to make 4 raises in 2019 and it maybe only 2 raises in the Federal Fund Rate. The U.S.
Economy is looking good as far, very strong job reports and corporate earnings.
The next meeting date for the Committee will be set after the regular quarterly meeting (unless a
Special Meeting is needed and called by President Roscher or V/P Christ).
With no further business to discuss, the meeting was adjourned by V/P Christ at 2:17 p.m.
Sincerely,
Thomas J. Quigley
Clerk /
/`
Board Member Approval: At _ .t� //6 5
ignature Date
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