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HomeMy WebLinkAbout2010 Planning and Development (2) Diane Robertson OF E Planning&Development Agenda C,ti# City of Elgin City Clerk Mayor 0,1/' Ed Schock °Raren1.0 Council Members Richard G. Dunne Robert Gilliam David J. Kaptain John H. Prigge F. John Steffen Mike Warren City Manager Sean R. Stegall January 7, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Jerry Deering, Community Development Group SUBJECT: Regular Meeting of January 19, 2010 The Planning and Development Commission's regular meeting ofJanuary 19, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, February 1, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. • Jerr erin 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 www.cityofelgin.org 0 Printed on recycled paper ........... �v4 City of Elgin Mayor Ed Schock no '"'.° Xqll� °R4 TED Council Members Richard G. Dunne Robert Gilliam David J. Kaptain John H. Prigge F. John Steffen Mike Warren City Manager Sean R. Stegall January 14, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Jerry Deering, Community Development Group SUBJECT: Regular Meeting of February 1, 2010 r The Planning and Development Commission's regular meeting of February 1, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, February 15, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. J- y lee ••_ r 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 www.cityofelgin.org ®Printed on recycled paper OF E City of Elgin Mayor 1!'-` a, y Ed Schock "o9A..,, �IID °RgTEpFEe� Council Members Richard G. Dunne Robert Gilliam David J. Kaptain John H. Prigge F. John Steffen Mike Warren City Manager Sean R. Stegall January 29, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Jerry Deering, Community Development Group SUBJECT: Regular Meeting of February 15, 2010 The Planning and Development Commission's regular meeting of February 15, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, March 1, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. Je De-ri g' 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 www.cityofelgin.org ®Printed on recycled paper ��.4 of EL Diane Robertson 60"'...h ti City of Elgin - City Clerk s j �'_ 1 Mayor Xqi, Ed Schock 'PATEDFo council Members Richard G. Dunne Robert Gilliam David J. Kaptain John H. Prigge F. John Steffen Mike Warren City Manager Sean R. Stegall February 16, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Jerry Deering, Community Development Group SUBJECT: Regular Meeting of March 1, 2010 r The Planning and Development Commission's regular meeting of March 1, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, March 15, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. Nook , b ,,,,,,,i J; •eeri • 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 ®Printed on recycled paper www.cityofelgin.org Diane Robertson OF .41" Planning&Development Agenda `>."'°i"'""� City of Elgin City Clerk Mayor (Plus Original Approved Minutes), Ed Schock °4'4 TEOFE Council Members Richard G. Dunne Robert Gilliam David J. Kaptain John H. Prigge F. John Steffen Mike Warren City Manager Sean R. Stegall March 5, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Jerry Deering, Community Development Group SUBJECT: Regular Meeting of March 15, 2010 The Planning and Development Commission's regular meeting of March 15, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, April 5, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at(847) 931-5939. J r'°eri 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper Diane Robertson Planning&Development Agenda City Clerk (Plus Original Approved Minutes) AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M., MONDAY APRIL 5, 2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting November 16, 2009. D. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. rk E. PETITIONS TO BE CONSIDERED: Consideration of Petition 04-10 Requesting a Map Amendment from AB Area Business District to PAB Planned Area Business District, providing for the redevelopment of a portion of the property and providing for a Physical Fitness Facility, Property Located at 551-587 North McLean Boulevard by Elgin Improvements, LLC., as Applicant and Owner. F. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. G. OTHER BUSINESS. H. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES,ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847)931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN April 5, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:00 p.m. on Monday, April 5, 2010 in the City Council Chambers. Members Present: Christine Awe, Lewis Gordon, Anna Bicanic Moeller, Emi Morales, Bennie Sowers, and Chairman Robert Siljestrom. Members Absent: Chris Barry. Staff Present: Sarosh Saher, Senior Planner and Dave Waden, Senior Planner. Approval of Minutes: Ms. Sowers moved to approve the minutes of the November 16, 2009 regular meeting, as submitted. Ms. Awe seconded the motion, which was adopted by a vote of five (5) yes, zero (0)no, and one (1) abstention. Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITIONS TO BE CONSIDERED: r CONSIDERATION OF PETITION 04-10 REQUESTING A MAP AMENDMENT FROM AB AREA BUSINESS DISTRICT TO PAB PLANNED AREA BUSINESS DISTRICT, PROVIDING FOR THE REDEVELOPMENT OF A PORTION OF THE PROPERTY AND PROVIDING FOR A PHYSICAL FITNESS FACILITY, PROPERTY LOCATED AT 551-587 NORTH MCLEAN BOULEVARD BY ELGIN IMPROVEMENTS, LLC., AS APPLICANT AND OWNER. MOTION ADOPTED—6 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Map Amendment Review prepared by the Community Development Group. One objector was present. Ms. Sowers moved to recommend that Petition 04-10 be approved, subject to the conditions outlined in the Map Amendment Review. Ms. Awe seconded the motion. Ms. Moeller moved to amend the first motion. Ms. Sowers seconded this motion, which was adopted by a vote of six (6) yes and zero (0) no. The amended motion to recommend that Petition 04-10 be approved with conditions was adopted by a vote of six (6) yes and zero (0)no. OTHER BUSINESS: Ms. Moeller moved to consider the Findings of Fact for Petition 04-10. Ms. Sowers seconded the motion,which was adopted six (6) yes and zero (0) no. FINDINGS OF FACT—PETITION 04-10 " MOTION ADOPTED—6 YES, 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 04-10. Ms. Sowers seconded the motion,which was adopted by a vote of six (6) yes and zero (0)no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business, Chairman Siljestrom adjourned the meeting at 8:30 p.m. Respectfully submitted, Sarosh Saher, Secretary AntiL Ld19oEo DATE APPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION r r Diane Robertson • City Clerk (Plus Original Approved Minutes) AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M., MONDAY APRIL 19, 2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting April 5, 2010. D. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. E. PETITIONS TO BE CONSIDERED: Consideration of Petition 25-09 Requesting a Map Amendment from RC3 Residence Conservation District and CF Community Facility District to PCF Planned Community Facility District, to Permit the Establishment of a Temple; Property Located at 779 Dixon Avenue by Siridhammaram Temple of Illinois, as Applicants and Owners. F. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. G. OTHER BUSINESS. H. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES,ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847)931-5620 {TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN April 19, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:03 p.m. on Monday, April 19, 2010 in the City Council Chambers. Members Present: Christopher Barry, Lewis Gordon, Anna Bicanic Moeller, Emi Morales, Bennie Sowers, and Chairman Robert Siljestrom. Members Absent: Christine Awe. Staff Present: Sarosh Saher, Senior Planner and Denise Momodu, Associate Planner. Approval of Minutes: Ms. Sowers moved to approve the minutes of the April 5, 2010 regular meeting, as submitted. Ms. Morales seconded the motion, which was adopted by a vote of five (5) yes, zero (0)no, and one (1) abstention. Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITIONS TO BE CONSIDERED: r CONSIDERATION OF PETITION 25-09 REQUESTING A MAP AMENDMENT FROM RC3 RESIDENCE CONSERVATION DISTRICT AND CF COMMUNITY FACILITY DISTRICT TO PCF PLANNED COMMUNITY FACILITY DISTRICT, TO PERMIT THE ESTABLISHMENT OF A TEMPLE; PROPERTY LOCATED AT 779 DIXON AVENUE BY SIRIDHAMMARAM TEMPLE OF ILLINOIS, AS APPLICANTS AND OWNERS. MOTION FAILED—3 YES, 3 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Map Amendment Review prepared by the Community Development Group. Objectors were present. Ms. Moeller moved to recommend that Petition 25-09 be approved, subject to the conditions outlined in the Map Amendment Review. Mr. Gordon seconded the motion, which failed by a vote of three (3) yes and three (3) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business, Ms. Sowers moved to adjourn the meeting at 8:45 p.m. Ms. Morales seconded the motion, which was approved by a vote of six (6) yes and zero (0)no. Respectfully submitted, Ada Denise Momodu, Secretary L1ti In )00 DATEAPPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION Diane Robertson Planning& Development Agenda City Clerk (Plus Original Approved Minutes) AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M.,MONDAY MAY 3, 2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting April 19, 2010. D. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. E. PETITIONS TO BE CONSIDERED: Consideration of Petition 06-10 Requesting an Amendment to Planned Development Ordinance No. G40-07 and a Conditional Use in the PAB Planned Area Business District, to Permit the Establishment of a Package Liquor Sales Establishment; Property Located at 3091 U.S. Route 20, Unit 107 and 108; by Tushar Suvagia, as Applicant, and Ron DeRosa, as Owner. F. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. G. OTHER BUSINESS. H. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES,ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847)931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r a e_ MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN May 3, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:03 p.m. on Monday, May 3, 2010 in the City Council Chambers. Members Present: Christine Awe, Christopher Barry, Lewis Gordon, Anna Bicanic Moeller, Emi Morales, Bennie Sowers, and Chairman Robert Siljestrom. Members Absent: None. Staff Present: Sarosh Saher, Senior Planner; Dave Waden, Senior Planner; and Lydia Treganza, Associate Planner. Approval of Minutes: Ms. Sowers moved to approve the minutes of the April 19, 2010 regular meeting, as submitted. Ms. Moeller seconded the motion, which was adopted by a vote of six (6) yes, zero (0)no, and one (1) abstention. Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITIONS TO BE CONSIDERED: CONSIDERATION OF PETITION 06-10 REQUESTING AN AMENDMENT TO PLANNED DEVELOPMENT ORDINANCE NO. G40-07 AND A CONDITIONAL USE IN THE PAB PLANNED AREA BUSINESS DISTRICT, TO PERMIT THE ESTABLISHMENT OF A PACKAGE LIQUOR SALES ESTABLISHMENT; PROPERTY LOCATED AT 3091 U.S. ROUTE 20, UNIT 107 AND 108; BY TUSHAR SUVAGIA, AS APPLICANT, AND RON DEROSA, AS OWNER. MOTION FAILED—7 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Conditional Use Review prepared by the Community Development Group. Objectors were present. Ms. Moeller moved to recommend that Petition 06-10 be approved, subject to the conditions outlined in the Conditional Use Review. Ms. Sowers seconded the motion, which was adopted by a vote of seven (7) yes and zero (0) no. OTHER BUSINESS: Mr. Gordon moved to consider the Findings of Fact for Petition 06-10. Ms. Moeller seconded the motion, which was adopted seven(7) yes and zero (0) no. FINDINGS OF FACT—PETITION 06-10 MOTION ADOPTED—7 YES, 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 06-10. Ms. Moeller seconded the motion, which was adopted by a vote of seven (7) yes and zero (0) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business, Ms. Moeller moved to adjourn the meeting at 7:19 p.m. Ms. Sowers seconded the motion, which was approved by a vote of seven (7) yes and zero (0) no. Respectfully submitted, 0 S osh Saher, Secretary use a1$D a DATE APPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION eft. C Diane Robertson �y.oF Esc Planning& Development Agenda � City of Elgin City Clerk (Plus Original Approved Minutes) Mayor ! ' Ed Schock RareDI°. Council Members Richard G. Dunne Robert Gilliam David J. Kaptain John H. Prigge F. John Steffen Mike Warren City Manager Sean R. Stegall May 4, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of May 17, 2010 The Planning and Development Commission's regular meeting of May 17, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, June 7, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. COI� Sarosh Saher elk 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 www.cityofelgin.org ®Printed on recycled paper • OFFke oew• City of Elgin Mayor l• ,'pligA3 Ed Schock °RaTEDcO'• Council Members Richard G. Dunne Robert Gilliam David J. Kaptain John H. Prigge F. John Steffen Mike Warren City Manager Sean R. Stegall May 24, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of June 7, 2010 r The Planning and Development Commission's regular meeting of June 7, 2010, has been cancelled by Chairman Robert Siljestrorn due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, June 21, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. 1111' _ U Sarosh Saher 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 www.cityofelgin.org ®Printed on recycled paper Diane Robertson Planning& Development Agenda City Clerk (Plus Original Approved Minutes) AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M., MONDAY JUNE 21, 2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting May 3, 2010. D. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. E. PETITIONS TO BE CONSIDERED: Consideration of Petition 31-09 Requesting Amendments to the Text of Tile 19, Zoning, of the Elgin Municipal Code; by the City of Elgin, as Applicant. F. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. G. OTHER BUSINESS. H. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847)931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN June 21, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:03 p.m. on Monday, June 21, 2010 in the City Council Chambers. Members Present: Christine Awe, Lewis Gordon, Anna Bicanic Moeller, Bennie Sowers, and Chairman Robert Siljestrom. Members Absent: Christopher Barry and Emi Morales. Staff Present: Sarosh Saher, Senior Planner; Dave Waden, Senior Planner; and Lydia Treganza, Associate Planner. Approval of Minutes: Ms. Moeller moved to approve the minutes of the May 3, 2010 regular meeting, as submitted. Ms. Awe seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITIONS TO BE CONSIDERED: CONSIDERATION OF PETITION 31-09 REQUESTING AMENDMENTS TO THE TEXT OF TILE 19, ZONING, OF THE ELGIN MUNICIPAL CODE; BY THE CITY OF ELGIN, AS APPLICANT. MOTION ADOPTED— 5 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Text Amendment Review prepared by the Community Development Group. No objectors were present. Ms. Moeller moved to recommend that Petition 31-09 be approved, subject to the conditions outlined in the Text Amendment Review. Ms. Sowers seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. OTHER BUSINESS: Mr. Gordon moved to consider the Findings of Fact for Petition 31-09. Ms. Awe seconded the motion, which was adopted five (5) yes and zero (0) no. FINDINGS OF FACT—PETITION 31-09 MOTION ADOPTED— 5 YES, 0 NO Ms. Moeller moved to approve the Findings of Fact for Petition 31-09. Ms. Awe seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business Chairman Robert Siljestrom adjourned the meeting at 7:30 p.m. Respectfully submitted, Dave Waden, Secretary I (G OHO DATE APPJVEI� BY THE PLANNING AND DEVELOPMENT COMMISSION r • The Minutes of the Quarterly Meeting of the Elgin Police Pension Fund, Board of Trustees, April 22, lAppik 2010. Present at the meeting was President James Lamkin, Vice President Robert Christ, Trustee Robert O'Connor, Asst. Secretary James Roscher, Secretary Chris Troiola, Attorney Cary Collins, Finance Director James Nowicki, and Asst. Finance Director Colleen Lavery, Clerk Thomas Quigley and Pat Krolak of Marquette Associates. Guests: Bill Yocius, Dwight Ower of Mitchell, Vaught and Taylor and D/C Robert Beeter. Absent: None The meeting was call to order at 1:36 p.m. by President Lamkin. Minutes of January 28, 2010 meeting were approved on a motion by O'Connor, seconded by Troiola. Motion approved. Expenses: The following expenses were approved as submitted on a motion by Christ, seconded by O'Connor. Motion approved by roll call vote. Kathleen W. Bono Inv # 4964 Court Report Almeida hearing $1,009.00 Cary Collins Inv# 5184 Admin services Dec 2009 $800.00 5190 Admin services Jan 2010 $800.00 5194 Admin services Feb 2010 $800.00 5212 Retainer April-June 2010 $1,250.00 5251 Disability application Almeida $10,365.01 5252 Admin services March 2010 $800.00 Center for Sports Ortho-Dr. Trotter Quigley yearly exam $1,090.00 J.P. Morgan Inv # 20091231-9174A 4th Qtr 2009 Fee $8,501.62 20100331-9174A 1st Qtr 2010 Fee $9,112.68 Kayne Anderson Rudnick Inv# 10151038 4th Quarter Fee 2009 $10,404.00 Lauterbach&Amen Inv# 14339 Fees Dec 2009 $1,205.00 14659 Fees Jan 2010 $1,240.00 14807 Yearend tax filings FY 2009 $640.00 15119 Fees February 2010 $1,240.00 15401 Yearend auditors papers FY 2009 $1,275.00 15495 Fees March 2010 $1,240.00 Madison Investment Fees 1st Quarter 2010 $3,156.17 Marquette Associates Inv#100317 Fees Mar 1, 2010-May 31, 2010 $7,500.00 Mitchell, Vaught & Taylor Fees 1st Quarter 2010 $11,073.00 Fees 2"d Quarter 2010 $11,473.00 Tom Quigley Postage $190.76 Office supplies 2010 Audit $107.56 Tocqueville Fees 4th Quarter 2009 $10,145.00 The Board approved the monthly pension check payouts as noted in meeting notes. (1) Treasurer's Report: Pat Krolak presented the Executive Summary March 31, 2010. The fund is performing well. There are still some major problems in the economy such as unemployment. All the fund managers are performing well; most have met or exceeded their benchmarks. A motion to accept Treasurers Report was made by Roscher and seconded by Troiola. Motion approved. • (2) There was a motion to approve all trades and transactions of monies since last meeting up to this meeting as reported in the in the following pages of this report and check vendor report. Motion made by Christ, seconded by O'Connor. Motion approved by roll call vote. This is subject to approval by City Treasurer Nowicki. (3) There were several recommendations from Pat Krolak. A. The first recommendation is to take $500,000.00 from each of the following four U.S. Equity Funds (Vanguard 500 Index Fund; Vanguard Mid-Cap Index; Kayne Anderson Rudnick; Tocqueville Asset) and transfer the $2,000,000.00 to the fixed income managers as follows: $1,000,000.00 to Mitchell, Vaught & Taylor and $1,000,000.00 to J P Morgan. The motion was made by O'Connor, seconded by Troiola. Motion passed by roll call vote. B. The cost(fee schedule) that Wells Fargo charges the Fund to manage its money has gone down since the EFD pension fund has also put their money at Wells Fargo. The decrease is by 1 bases point. Jim Nowicki has the documents for this reduction and is asking that the Board authorize him to sign the agreement. A motion was made by Christ, seconded by Roscher. Motion passed. C. Bill Yocius and Dwight Ower spoke of how the Fund was performing under Mitchell, Vaught and Taylor. Deaths: (0) rbs Retirements: (2) Daniel H. Keen Retired#135 retired on January 19, 2010. He will receive a pension based on 25 years of creditable service (62.5%). His pensionable salary is $87,044.74; this includes salary, longevity and (12 days) Holiday pay. He will receive 11 days worth of pension for January 2010 in the amount of$1,754.93. His monthly pension thereafter will be $4,533.58 and will increase in the appropriate amount yearly according to the Pension Code Statute. A motion was made by Christ to pay this benefit and seconded by Troiola. Motion passed. This is subject to the approval of James Nowicki. Mr. Nowicki gave approval. The pension payout figures were given to Lauterbach and Amen by the pension fund. For further information refer to the entire minute packet. James R. Barnes #109 retired on March 25, 2010. He will receive a pension based on 30 years of creditable service (75%). His pensionable salary is $121,147.66; this includes salary and (10 days) Holiday pay. He will receive 6 days worth of pension for March 2010 in the amount of $1,465.50. His monthly pension thereafter will be $7,571.73 and will increase in the appropriate amount yearly according to the Pension Code Statute. A motion was made by Christ to pay the benefit and seconded by Troiola. Motion passed. This is subject to approval by James Nowicki. Mr. Nowicki gave approval. For further information refer to the entire minute packet. Terminations: (0) Resignations: (1) Chief Lisa G. Womack resigned on April 9, 2010. Refunds: (2) Michael Schwartz who was employed as a police officer from January 5, 2001-August 9, 2001 and made contributions, asked for his refund in writing. The amount of his the total rcontributions are $2,291.10. Christ made a motion to return his contributions in full and was seconded by Troiola. Motion approved. Lisa G. Womack who was employed as Chief of Police from August 1, 2005-April 9, 2010 and made contributions, asked for her refund in writing. The amounts of her total contributions • are $65,262.48. Christ made a motion to return her contributions in full and was seconded by Troiola. e,.,, Motion approved. New Hires: (0) Disabilities: (1) Pete Almeida-The Board held a hearing on March 31, 2010 and it is continued until April 22, 2010 to be heard at the end of the regular quarterly meeting on that date. The March 8, 2010 hearing date was cancelled at the request of Mr. Almeida's attorney. Portability of Creditable Service: (1) Marie T. Glasby filed for portability of her 2 years and 1 day (Jan 2, 2004-Jan 3, 2006) worked at Carpentersville P. D. The Board is still waiting for a reply/check from Carpentersville Police Pension Fund. Officer Glasby is in the process of paying her true cost to the Elgin Police Pension Fund. Until the money is transferred the board cannot take any further action. Transfer of Creditable Service from IMRF to Article 3 Fund: (1) Raymond E. Bennett made a payment towards his IMRF buy back true cost that he owes. This was in the amount of$6,600.00. Miscellaneous: a. Chris Troiola was re-elected as a member of the Board of Trustees by the active members. He was the only nominee and a single vote was cast for his re-election. His term is for another 2 years from May 1, 2010-May 1, 2012. b. The Board approved Dr. Obolsky's fee reference his interview and report for the Almeida disability hearing in the amount of$13,555.80. Motion to pay fee made by Roscher, seconded by Christ. Motion approved. c. Lauterbach and Amen sent a letter advising that their employee Wes Levy was assigned to oversee the Funds account. d. Investment Committee Meetings-- February 2010 and March 2010 meetings had no Quorum's. e. The Fund accepted the check it received from the IRS reference the 2006 late filing of taxes by the past accountant Andrew Knox. This will resolve and close the dispute the Board had with his firm. The amount of the check was for $5,388.72 which represented the original amount& penalty and then the interest that the IRS gave to the Board. f. The Fund complied with HB 5088 requirements about notifying the City of Elgin of how the Fund was performing. This was done by sending Mr. Nowicki the actuarial report of Mr. Sharpe for the period of January 1, 2009-December 31, 2009. g. The City of Elgin had notified the Fund that the City had made several errors in compiling the amount the following pensioners owed on their insurance premiums. These pensioners are Darr, Hagstrom, Lundsberg and Hannell. The Fund sent out letters explaining the error and how it planned to correct them. This is being done through Lauterbach and Amen. See the minute packet for the letters. h. The Board received several letters from attorneys representing Ms. Gwendolyn Smith, who is Henry Smith ex-wife. They are in the process of finalizing a QILDRO and have paid the $50.00 fee required by Illinois Law. i. The Fund has received all affidavits back from the members/spouses that are receiving pensions. j. The new IDOI web based annual statement and selected security administrator forms were filed with the IDOI. President James Lamkin is the security administrator. He has made application via the internet and is awaiting confirmation from IDOI. k. The Actuarial Report for 2009 was gone over and the Actuarial Report for 2010 in being completed according to Mr.Nowicki and Ms. Lavery. • 1. The IDOI 2010 Audit is in progress. All requested materials have been sent to the IDOI and the r,, requested materials that are to be on site for this review are completed, except the contribution from active members from 2006. The MIS Department for the City of Elgin is trying to locate the program where these are stored. m. The 2010 Annual Report is in progress and should be delivered to Lauterbach and Amen by mid May 2010. n. James Nowicki is retiring from the City as Elgin as Finance Director. The new Finance Director is Colleen Lavery who is present at today's meeting. His last day of work is scheduled for May 11, 2010. We thank Mr. Nowicki for his service to the Board. He has provided a great deal of knowledge and direction to the Board over the years. The Board wishes him a very long and relaxing retirement. The Board is happy to welcome Ms. Lavery to the Board and looks forward to working with her in the future. o. The Board took no action on changing the meeting to bi-monthly from quarterly. p. The Board discussed the issue of purchasing laptop computer for the Board. Ms. Lavery said that the City can assist in purchasing the computers because of their tax free status. The Fire Pension had just recently purchased some computers. See attached quote. Roscher made a motion to purchase up to 8 computers for the Board. This was seconded by Christ. Motion approved. q. The Board has asked that Clerk Quigley look into this and see if an outside company could do this and for how much. The Board is also asking for a quote from Clerk Quigley to perform this function since there are serious questions about security and the age of some of the documents that would need to be scanned. The Elgin Police Pension Fund was created in 1909. r. The Board went over the letter from the IRS stating the Fund had not paid its 2009 taxes on time and owed approximately $174,000.00 to the IRS. The IRS then sent another letter a week later saying that the Board could disregard the original letter. The IRS had made a mistake and the Fund was in fact up to date with paying the necessary taxes on time. Executive Session: The Disability hearing for Pete Almeida was reconvened and continued from the point it ended on March 31, 2010. A court reporter was present and took the minutes of this Executive Session and the following open meeting session. Christ made a motion that no pension, non-duty or duty-related be given to Sergeant Almeida. This motion was seconded by Roscher. A roll call vote was taken and the motion was approved by 5 ayes and 0 nays. With no further business the meeting was adjourned by President Lamkin at 3:05 p.m. on motion by Christ, second by Troiola. Motion approved. The next meeting will be held on August 4, 2010 (&, 1:30 p.m. The meeting location will be The Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120. Sincerely, //,'• Thomas J. Quigley �r► Clerk City of Elgin Retiree Health Insurance Trust Fund Board Meeting May 10, 2010 The Trust Fund Board meeting was called to order by Board Member James Nowicki at 9:16 a.m. in City Hall conference room one. Present: Board Members Martin Gregory, Colleen Lavery, James Nowicki, Absent: Gail Cohen and Dennis Ahrens. Approval of the Previous Meeting Minutes, Board Member James Nowicki presented the Trust Fund meeting minutes from February 8, 2010, to the Board for approval. Board Member Martin Gregory moved to approve the minutes. Board Member Colleen Lavery seconded the approval. Upon a roll call vote: Yeas: Board Members Gregory, Lavery, Nowicki. Nays: None. Investment Update Board Member James Nowicki began the discussion the City of Elgin Retiree Health Insurance Trust first quarter, 2010. James note from the February 8, 2010, meeting minutes that the Board r'` was waiting to see the first quarter, 2010, statement to see if the market readjusted before tt reallocating funds. Seeing that the market has been constant, the funds in the Trust need to be balanced to reflect the Trust Investment Policy. As of March 31, 2010, the portfolio is worth approximately$3 million. To balance the portfolio:. • $370,000 needs to be reallocated to the WB Capital Liquid Assets Fund as follows: o $289, 000 from the Vanguard Large Cap Index Fund o $81,000 from the Vanguard Small Cap Val Index Fund • $214,000 needs to be reallocated to the American EuroPacific Growth Fund as follows: o $161,000 from the Vanguard Large Cap Index Fund o $53,000 from the Vanguard Small Cap Val Index Fund Board Member James Nowicki discussed the fixed income allocation. The Board will need to get bids on CDs and/or other forms of fixed assets. Since the City has not announced any updates on the Special Assessment bonds, the Board will have to consider purchasing bonds at a later date. Upon approval of reallocation, Board Member Colleen Lavery will send a letter to our representative at Amcore Bank directing them to reallocate the funds. r City of Elgin Retiree Heath Insurance Trust Fund Board Meeting May 10, 2010 Page 2 After considerable discussion, Board Member James Nowicki opened the floor for a vote to update the allocation as noted: Board Colleen Lavery moved to update the current asset allocations. Board member Martin Gregory 2" the motion. Upon a roll call vote: Yeas: Board members Gregory, Lavery, Nowicki. Nays: None. James Nowicki began a discussion of changing the trust custodian from Amcore Bank to Wells Fargo. He noted that the Police Pension and Fire Pension custodian is also Wells Fargo, and the fee is 3 basis points. Due to the recent purchase of Amcore and the change of the City's banking services, the Board feels it is in its best interest to entertain moving changing the custodian to Wells Fargo. Board Member James Nowicki opened the floor for a vote to change the trust custodian to Wells Fargo: Board Colleen Lavery moved to update the current asset allocations. '' Board member Martin Gregory 2" the motion. t Upon a roll call vote: Yeas: Board members Gregory, Lavery, Nowicki. Nays: None. Miscellaneous Items James Nowicki began the discussion of the personnel changes within City Hall and its effect on the Retiree Health Insurance Trust Agreement. The Agreement requires the Board members to be the Finance Director, Assistant Finance Director, HR/Purchasing Director and two retirees voted into the Board. As of May 11, 2010, the position of Assistant Finance Director will no longer exist. The position of HR/Purchasing Director will change to Human Resources Director. Board Member Colleen Lavery noted she will discuss the needed changes with the City's Legal Department, as a new Ordinance needs to be approved. The Board will announce a special meeting in the next few months to discuss suggestions for changing the Trust Board. Board Members James Nowicki and Colleen Lavery began a discussion on the Trust actuarial report. The active vested plan members declined due to a reduction in employees in 2009. This change caused a drop in the unfunded coverage amount. Currently, the fund is 20% funded. The unfunded amount is expected to rise next year due to the retirements in 2010. It was noted that the retiree insurance benefit is not available for anyone who became an employee with the city after April, 2010. This change will also have a positive effect on the unfunded liability. r City of Elgin Retiree Heath Insurance Trust Fund Board Meeting e.. May 10, 2010 Page 3 Executive Session No executive session called Adjournment Board member Colleen Lavery made a motion to adjourn Board member Martin Gregory 2"d the motion to adjourn. Upon a roll call vote: Yeas: Board members Gregory, Lavery, Nowicki. Nays: None. The meeting adjourned at 10:25 a.m. /' q /0Z.o/U Colleen Lavery, Tru Fund Pr 4'-n Date Approved 000- = CORE Bank lam`` CITY OF ELGIN RETIREE HEALTH Account Number: 92-2374-01-2 Statement Period: 01/01/10-03/31/10 MR.JAMES NOWICKI,TREASURER 150 DEXTER COURT ELGIN IL 60120 {Mull II��I,ttl���I1��,tl, �ll�„tt ttt ._� - Z_e�.�zs __ _ •t•o.t.v �'a'..'.--.y - __-_ � Y.x. )3� G'�••»f_ __ _ _.- Ya" �-2�.�_c,y;A- haE §'•��.�,��r�-��r �,- ^'"r�/�-,- j�.�=ter;:;•�,��R�- �s��w � r -. _� -"r• ,� Syr,_, c S a.' ` -_;`�`�"'•t,} _�4..-i..:...��-r,>_�r�s .,._l�c'�n.�....��;y,.�x??.-'"�' t <r"_A'c �t Z��.�£ �� ✓�3 .+u,-'.� +w..,�� �..._.:� v'E fir Description Market %of Value Account Cash and Equiv. 666,960.89 22-5% MISCELLANEOUS Equities 1,720,$05.44 58.0% Miscellaneous 580,000.00 19.5% Total Portfolio $2,967,566.33 100.0% Accrued Income 12.87 CASH AND EQUIV. EQUITIES Total Valuation $2,967,579.20 _^�`'�T =�.�•:�_?'�`x�'�`� �^�-��_-� r���� _'?.-z,�«�'` _ Y -_,j.�a 'v.,Z-�'br.� �-���'.."-csa�:..a.'v -�;:��a- .s�'� ���—�� v" 7'c ��j;.'` - -_.=_ �^_..w7i"'_ Fa.y �- c"``;S ..7 .-a+9. Y,. --S a• _. _ _ .t �oj'jy�� fi, y i� _•rr.:-.. . ,,._-,. �.........,-r � w--.-� ..�,,. �3, -F-.�° .cam.,. �rQ,.., .-,�r'R��'. �:9:.-'mac,r' Utz..,- >-.._ � h.��,'_�-s��° _ �:-ate.... __, Current Period Year To Date Beginning Market Value $2,873,207.11 $2,873,207.11 Income Dividends 4,624.70 4,624.70 Realized Gains/Losses 0.00 0.00 Accrued Income -172.24 -172.24 Unrealized Appreciation/Depreciation 89,919.63 89,919.63 Non-Cash Activity 0.00 0.00 Ending Market Value $2,967,579.20 $2,967,579.20 r 092 Page 1 of 5 ANICORE Bank CITY OF ELGIN RETIREE HEALTH Account Number: 92-2374-01-2 Statement Period: 01/01/10-03/31/10 Asset Description Units Market Value Est.Annual Income Current Cost Accruals Yield Cash and Equivalents 0.00 0.00 0.00% Principal Cash 0.00 0.00 0.00 0.00% Income Cash 0.00 666,960:89 93.00 0.01% WB Capital Liquid Assets Fund T Shs 666,960.890 666,960.89 12.87 Total Cash and Equivalents $666,960.89 93.00 0.01% 666,960.89 12.87 Equities "' 6,153.010 236,460.17 3,894.00 1.65% �erican Europacific Growth Fund F1 205,994.56 51,639.334 1,111,278.47 19,726.00 1.78% Vanguard Large Cap Index Fund-!nv 894,102.05 372,866.80 6,326.00 1.70%, 25929.541 Vanguard Small Cap Val Index Fd Inv 275,854.38 Total Equities $1,720,605.44 29,946.00 1.74% $1,375,950.99 0.00 Miscellaneous 1.000 18,000.00 0.00 0.00% City of Elgin Municipal Bond - 18,000.00 Dtd 04/08/09 5.800%Due 12/01/2011 Held In Safekeeping 0 18,000.00 0.00 0.00% City of Elgin Municipal Bond 1.00 18,000 00 Dtd 04/08/09 5.800%Due 12/01/2012 Held In Safekeeping 19,000.00 0.00 0.00% City of Elgin Municipal Bond 1.000 19,000.00 Dtd 04/08/09 5.800%Due 12/01/2013 Held In Safekeeping 1.000 20,000.00 0.00 0.00% City of Elgin Municipal Bond 20,000.00 Dtd 04/08/09 5.800% Due 12/01/2014 Held In Safekeeping 1.000 21,000.00 0.00 0.00% amity of Elgin Municipal Bond 21,000.00 Dtd 04/08/09 6.700% Due 12/01/2015 Held In Safekeeping Page 2 of 5 1,11111=111.11111.11111110111111MOMM• AMICOM Bank eilk CITY OF ELGIN RETIREE HEALTH Account Number: 92-2374-01-2 Statement Period: 01/01/10-03/31/10 s z 4t _.1 'ham r-ts j, i �,,�' Iy AT'.+?. 'e" . 7 r- _ 74. __._ Asset Description Units Market Value Est.Annual Income Current Cost Accruals Yield 23,000.00 0.00 0.00% City of Elgin Municipal Bond 1.000 23,000.00 Dtd 04/08/09 6.700%Due 12/01/2016 Held In Safekeeping City of Elgin Municipal Bond 1.000 24,000.00 0.00 0.00% Dtd 04/08/09 6.700%Due 12/01/2017 24,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 25,000.00 0.00 0.00% Dtd 04/08/09 6.700%Due 12/01/2018 25,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 27,000.00 0.00 0.00% Dtd 04/08/09 6.700%Due 12/01/2019 27,000.00 Held In Safekeeping 1.000 29,000.00 0.00 0.00% �i of Elgin Municipal Bond 29,000.00 J 04/08/09 7.080% Due 12/01/2020 Held In Safekeeping City of Elgin Municipal Bond 1.000 30,000.00 0.00 0.00% Dtd 04/08/09 7.080% Due 12/01/2021 30,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 32,000.00 0.00 0.00% Dtd 04/08/09 7.080%Due 12/01/2022 32,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 34,000.00 0.00 0.00% Dtd 04/08/09 7.080% Due 12/01/2023 34,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 37,000.00 0.00 0.00% Dtd 04/08/09 7.080%Due 12/01/2024 37,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 39,000.00 0.00 0.00% Dtd 04/08/09 7.190% Due 12/01/2025 39,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 42,000.00 0.00 0.00% Dtd 04/08/09 7.190% Due 12/01/2026 42,000.00 Held In Safekeeping City of Elgin Municipal Bond 1.000 44,000.00 0.00 0.00% Dtd 04/08/09 7.190% Due 12/01/2027 44,000.00 Id In Safekeeping t.ity of Elgin Municipal Bond 1.000 47,000.00 0.00 0.00% Dtd 04/08/09 7.190% Due 12/01/2028 47,000.00 Held In Safekeeping Page 3 of 5 C �COR Bank CITY OF ELGIN RETIREE HEALTH Account Number: 92-2374-01-2 Statement Period: 01/01/10- 03/31/10 Asset Description Units Market Value Est.Annual Income Current Cost Accruals Yield City of Elgin Municipal Bond 1.000 51,000.00 0.00 0.00% Dtd 04/08/09 7.190%Due 12/01/2029 51,000.00 Held In Safekeeping Total Miscellaneous $580,000.00 0.00 0.00% $580,000.00 0.00 Total Market Value $2,967,566.33 30,039.00 1.01% $2,622,911.88 12.87 Total Market Value Plus Accruals $2,967,579.20 ,..`�-�.'t-,k r.� y .• -"�rya;. � 'O .,` .,. �. szs �" '�. �`�„ .. r - �. cz.ti'�- _ -,.� �..-. y>.i � i x r i� �'f... mss ' - �� .t Date Income Cash Principal Cash rividend Income Vanguard Large Cap Index Fund-Inv Div .080 Per Sh on 51,447 Shs 03/25/10 4,115.82 Vanguard Small Cap Val Index Fd Inv Div.006 Per Sh on 25,918 Shs 03/23/10 155.52 WB Capital Liquid Assets Fund T Shs Div To 02/28/10 03/01/10 1.20 WB Capital Liquid Assets Fund l Shs Div To 12/31/09 01/04/10 185.11 Div To 01/31/10 02/01/10 155.58 Div To 02/28/10 03/01/10 11.47 Total Dividend Income $0.00 $4,624.70 Total Income $0.00 $4,624.70 �,x � .._,_ .,,_-�;,=.r -�.-..... .._-•-----�.�.._ -- --3�- - -sue:: _ - - _`:�--= c4 ='^��,-- _ �-:�> _�.�=��:,.,,�_;_. .s�Y — __ x r-�`�. `•4..-�"s:�?�=' Yv.:'�+��i•- -.&�+�. -_ '�::.'_+rc"`•ir:' .3• `^s-R .�„az:._�'�t�����c - ;�'. .�:_,-. `� .3 ♦at {-c �i_ :'e` '; a 5`-xr'c�'#'-•:=""' ?+',-� 'J.ya�3i - i-'- ?f x,. `r`3m.:3N•- s`c :,'� =_'o ` "' a n '`: - z .s��•:•��:.�:-'•:?����.:�:s�r� urn+.., .:�- ° _"S-..a.._.Y.:�:.aa:S�.�u� ____ `s�-or�:';,,�e �y�.. _ �,,{ 'x�.�Y'.-.' ?- ..0 •"'Y�-` >=-.`.,rzswrs..-. :�2£.T.�-'�.ul>:=-3:i�'z '::+C«'Ya' - ._•aS aa,.L..,t::__�s�. ..-'`f. ..e a�-..-_. .;�....,.i,....... r_�a ...... Date Income Cash Principal Cash Vanguard Large Cap Index Fund-Inv Recd 191.612 Shs As A Reinvested 03/25/10 -4,115.82 Div At$21.480 Per Sh • Vanguard Small Cap Val Index Fd Inv iecd 10.763 Shs As A Reinvested 03/23/10 -155.52 Div At$ 14.450 Per Sh Page 4 of 5 • AMCORE Bank CITY OF ELGIN RETIREE HEALTH Account Number: 92-2374-01-2 Statement Period: 01/01/10-03/31/10 ' - � sf•+.�--ct-{a - is --?.' ����� 7 �l .'S �� Sr t _T Y� i.� __ Date Income Cash Principal Cash WB Capital Liquid Assets Fund T Shs Purchases (2)01/01/10 To 03/31/10 03/31/10 -666,960.89 WB Capital Liquid Assets Fund I Shs Purchases (2)01/01/10 To 03/31/10 03/31/10 -340.69 Total Purchases $0.00 $-671,572.92 xc.si"..vr..w-+t'4ro_v�{3n�.w- .. _ �' —__ _ __ _ __ "Q_Ia�_'..".ii _ _ -:.=5:°..,�_ - z�- "SY=.�xrscw.�','_'i%'�_-•'�nom_ ' 4j- __-- `G.:... .L_ 'i�J._.`+.-£.�'.+s:'^�ti wf4�.-_ f ___ _ -/t`�_•�T� - __- __ _-x�i?i L.Y`5�:_. - :�."�' - =r_ rte- �.,��''- � .*,,..w.,7 .y.. �S-.4_-:i' :R•' ti -5'i_. "�4"�f%" .� .z- :_ ',� � - .::-zF x � -- Viz:- �;r. z=��'zr; a.-'a�`-•�y:�s � .�.�:+ �;� - �� =�`�a �-`_�s'-�-�«',.-'"' �,,��a�- '' .�<"u<��. x�c.# _.._. _- ��.,-t,-4.�Y.si=s�'�&s:,a-.f_. •x�,,��xa'�°3�-� :%�,�..._ :` �x> .�,.+a, �.�'��-�,_�-��..;t� - -''-_ Date Proceeds Realized Gain/Loss WB Capital Liquid Assets Fund I Shs Sales(1)01/01/10 To 03/31/10 03/31/10 666,948.22 • tal Sales $666,948.22 $0.00 L = ....-nry_v_r. _a.� __r• u. ,3-,-__ __z-'p3c= :_'; '�S,_'+rui _ ____ - i c- - -Fj'- .C': __ .ate:__- -a rY4g3 _ -_�?-r "=:cam- -= Date Cost American Europacific Growth Fund A Delivered 6123.640 Shs 03/15/10 -205,994.56 Exchange To Europacific Growth Fl American Europacific Growth Fund Fl Received 6153.010 Shs 03/15/10 205,994.56 Exchange From Europacific Growth A Total Non-Cash Transactions $0.00 ADMINISTRATOR: KELLY C.EICKSTEAD (815)961-3448 KELLY.EICKSTEAD@AMCORE.COM ALL ACCOUNT DISTRIBUTIONS PAID BY CHECK ARE DRAWN ON AN OMNIBUS ACCOUNT IN OUR NAME.ANY FLOAT ASSOCIATED WITH SUCH PAYMENT IS RETAINED BY US AS PART OF OUR COMPENSATION. PLEASE CALL YOUR ACCOUNT ADMINISTRATOR IF YOU HAVE QUESTIONS REGARDING YOUR ACCOUNT. BE SURE TO VISIT OUR WEBSITE AT WWWAMCORE.COM-THE ONE WEBSITE TO MEET ALL OF YOUR FINANCIAL NEEDS. EFFECTIVE APRIL 1,2009,A FREQUENT TRADING POLICY WILL BE IN PLACE FOR MOST VANGUARD FUNDS. IF AN ACCOUNT PLACES TWO REDEMPTIONS WITHIN A 30 CALENDAR DAY PERIOD FROM A SINGLE VANGUARD FUND,THE ACCOUNT WILL BE BLOCKED FROM PURCHASING BACK INTO THAT SAME FUND FOR A PERIOD OF 30 CALENDAR DAYS. PLEASE CONTACT YOUR ADMINISTRATOR WITH QUESTIONS. riPk Pane;.-i (If 5 ZONING AND SUBDIVISION HEARING BOARD CITY OF ELGIN MINUTES OF MEETING July 7, 2010 The regular meeting of the Zoning and Subdivision Hearing Board was called to order at 6:35 p.m. on Wednesday, July 7, 2010, in the City Council Chambers, City I-Tall. Members Present: Jay Cox, Beth Kruger, Anthony Pedote, Loretta Revesz, and Jack Roder. Members Absent: Daniel Weiler and Chairman Robert Langlois. Staff Present: Sarosh Saber, Senior Planner; Dave Waden, Senior Planner; Lydia Treganza, Associate Planner; and Denise Momodu, Associate Planner. Mr. Cox moved to appoint Mr. Jack Roder as Chairman Pro Tern due to the absence of Mr. Robert Langlois. Ms. Kruger seconded the motion,which was adopted by a vote of four(4) yes,zero (0)no, and one (1) abstention. Approval of Minutes: Mr. Cox moved to approve the minutes of the June 16, 2010 regular meeting, as submitted. Ms. Kruger seconded the motion, which was adopted by a vote of three (3) yes, zero (0) no, and two (2) abstentions. Oath Administered: The court reporter administered the oath to all persons desiring to testily. PETITIONS TO BE HEARD: CONSIDERATION OF PETITION 05-10 REQUESTING A CONDITIONAL USE FOR A PLANNED DEVELOPMENT IN THE CC2 CENTER CITY DISTRICT, TO PERMIT THE ESTABLISHMENT OF A DRINKING PLACE, NIGHT CLUB AND BANQUET FACILITY; PROPERTY LOCATED AT 70 NORTI-T STATE STREET, BY MANGO'S INC., AS APPLICANT, AND LOYAL ORDER OF MOOSE LODGE #799, AS OWNER. MOTION TO CONTINUE— 5 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a memo prepared by the Community Development Group. No objectors were present. Ms. Revesz_ moved to continue Petition 05-10 to the July 21, 2010 regular meeting. Mr. Cox seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. CONSIDERATION OF PETITION 13-10 REQUESTING A CONDITIONAL USE IN THE CF COMMUNITY FACILITY DISTRICT, TO PERMIT THE ESTABLISHMENT OF CHILD DAYCARE SERVICES; PROPERTY LOCATED AT 525 CHURCH ROAD, BY AGAPE ACADEMY OF ST. SOPHIA GREEK ORTHODOX CHURCH, AS APPLICANT, AND ST. SOPHIA GREEK ORTHODOX CHURCH, AS OWNER. r MOTION ADOPTED — 5 YES. 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Conditional Use Review prepared by the Community Development Group. No objectors were present. Mr. Pedote moved to recommend that Petition 13-10 be approved, subject to the conditions outlined in the Conditional Use Review. Ms. Kruger seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. OTHER BUSINESS: FINDINGS OF FACT— PETITION 13-10 MOTION ADOPTED— 5 YES, 0 NO Mr. Pcdote moved to consider the Findings of Fact for Petition 13-10. Ms. Kruger seconded the motion, which was adopted by a vote of live (5) yes and zero (0) no. Ms. Kruger move to approve the Findings of Fact for Petition 13-10. Mr. Cox seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. SUMMARY OF PENDING APPLICATIONS: Ms. Sailer gave a summary of pending applications. ADJOURNMENT: There being no further business, Chairman Pro Tcm Roder adjourned the meeting at 6:50 p.m. eft. Respectfully submitted, Dave Waden, Secretary DATE APPIk VED BY THE ZONING AND SUBDIVISION HEARING BOARD r City of Elgin - Telecommunications Tax Disburse- Liability 2008 2009 2010 2010 YTD Difference ment Period Month YTD Month YTD Month YTD Month Cumulative Over(Under) Budget Received of Actual I Actual Actual I Actual Actual I Actual Budget Budget % Amount Jan. Oct $ 305,704 $ 305,704 $381,152 $ 381,152 $ 361,037 $ 361,037 $371,474 $371,474 -2.81% $ (10,437) Feb. Nov 394,090 699,794 399,289 780,440 320,310 681,347 380,646 752,120 -9.41% (70,773) March Dec 560,225 1,260,020 343,349 1,123,790 414,802 1,096,150 353,130 1,105,250 -0.82% (9,100) April Jan 338,865 1,598,885 433,847 1,557,636 440,950 1,537,099 380,646 1,485,896 3.45% 51,203 May Feb 400,619 1,999,504 389,694 1,947,331 362,101 1,899,201 398,991 1,884,887 0.76% 14,314 June Mar 412,358 2,411,862 345,219 2,292,550 387,840 2,287,040 371,474 2,256,361 1.36% 30,679 July Apr 377,792 2,789,654 419,546 2,712,096 _ 346,856 2,633,896 398,991 2,655,352 -0.81% (21,456) Aug. May 407,920 3,197,574 344,194 3,056,289 $ 364,559 $2,998,455 343,958 2,999,309 -0.03% $ (854.54) Sept. Jun 408,215 3,605,788 365,060 3,421,350_ 398,991 3,398,300 Oct. Jul 393,810 3,999,599 399,352 3,820,701 385,232 3,783,533 Nov. Aug 390,812 4,390,411 394,367 4,215,068 421,921 4,205,454 Dec. Sep $ 377,891 $ 4,768,302 $ 336,034 $ 4,551,101 $380,646 $4,586,100 Bolded are year's highest and lowest monthly values Prepared by City of Elgin Fiscal Services Department City Council passed an ordinance increasing the tax by 1%,effective on all bills after July 1,2006. Monthly Receipts Cumulative Receipts $600,000 ...__ .... ....-- -- _._..._. $5,150,000 $4,650,000 ._._. $500,000 ,-....- ..... $4,150,000 X w _ i - $3,650,000 i -- - _. $400,000 I $3,150,000 f- --- - -.. ..-- -._.._. _ ' -- ... _ ` $2,650,000 ...../'' '� $300,000 $2,150,000 ✓' - $1,650,000 - $200,000 y_ 1 $1,150,000 $650,000 -- _._.. $100,000 $150,000 A c,e' � � � & - L a <<e' a p q � � � P s S 9 o oO CI' Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. i j 2008id 2009 •2010 -à-2008 1,..i. 2009 1 a 2010 March 2008 increase due to large carriers filing late and/or amended returns 3 9) City of Elgin - Sales Tax • Disbursement 2008 2009 2010 2010 YTD Difference Vouchered I Liability Month YTD 1 Month YTD Month YTD I Month YTD Over(Under) Budget by State Period Actual I Actual Actual I Actual Budget I Budget Actual I Actual % Amount Jan Oct $ 1,029,292 $ 1,029,292 $ 865,218 $ 865,218 $ 871,427 $ 871,427 $ 817,286 $ 817,286 -6.2% $ (54,141) Feb Nov 971,393 2,000,684 842,975 1,708,193 833,394 1,704,820 818,859 1,636,145 -4.0% (68,675) Mar Dec 1,009,460 3,010,145 912,868 2,621,061 878,614 2,583,434 875,592 2,511,737 -2.8% (71,697) Apr Jan 876,428 3,886,573 778,335 3,399,396 768,195 3,351,630 750,837 3,262,574 -2.7% (89,055) May Feb 859,904 4,746,477 700,570 4,099,965 745,623 4,097,253 785,453 4,048,027 -1.2% (49,226) Jun Mar 909,252 5,655,729 832,642 4,932,608 831,174 4,928,427 862,072 4,910,099 -0.4% (18,329) Jul Apr 980,488 6,636,217 831,018 5,763,625 852,247 5,780,674 830,555 5,740,653 -0.7% (40,021) Aug May 1,000,273 7,636,490 892,935 6,656,560 900,278 6,680,952 $ 972,366 $ 6,713,020 0.5% $ 32,067 Sep Jun 970,394 8,606,884 896,407 7,552,968 895,497 7,576,450 Oct Jul 934,561 9,541,444 886,571 8,439,539 860,425 8,436,874 Nov Aug 989,937 10,531,382 892,418 9,331,957 893,325 9,330,200 Dec Sep $ 941,850 11,473,232 $ 864,245 $10,196,202 $ 870,800 $ 10,201,000 Change from previous YTD -1.62% -11.13% BUDGET $ 11,500,000 BUDGET $10,878,000 BUDGET $ 10,201,000 Bolded are year's highest and lowest monthly values Amount shown on audited financial statements will differ with YTD Actual column because of accounting reporting differences. Prepared by City of Elgin Fiscal Services Department Monthly Receipts i Cumulative Receipts $1,200,000 -- - - --- � $14,000,000 I 1 $12,000,000 -� $1,000,000 $10,000,000 :t..--.. $800,000 - _ r _-- $8,000,000 -- $600,000 $6,000,000 ......_. $4,000,000 $400,000 _ $2,000,000 $200,000 _ "� $' Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 2008 LJ 2009 112010 l -+-2008 U 2009 2010 City of Elgin - Local Sales Tax Disbursement 2008 2009 2010 2010 YTD Difference Vouchered Liability Month YTD Month YTD Month YTD Month YTD Over(Under) Budget b State Period Actual Actual Actual Actual Bud.et Budget Actual Actual % Amount Jan Oct $465,105 $ 465,105 $ 420,516 $ 420,516 416,204 $ 416,204 $ 390,043 $ 390,043 -6.3% $ (26,162) Feb Nov 447,935 913,039 399,287 819,803 394,028 810,232 375,311 765,354 -5.5% (44,878) Mar Dec 472,301 1,385,341 462,380 1,282,182 423,731 1,233,964 410,147 1,175,501 -4.7% (58,463) Apr Jan 406,589 1,791,929 364,692 1,646,875 364,996 1,598,960 348,050 1,523,551 -4.7% (75,409) May Feb 376,165 2,168,094 319,451 1,966,325 329,601 1,928,561 341,335 1,864,886 -3.3% (63,675) Jun Mar 394,325 2,562,419 360,672 2,326,997 372,852 2,301,413 389,327 2,254,213 -2.1% (47,200) Jul Air 435,220 2,997,639 375,589 2,702,586 385,522 2,686,936 395,191 2,649,403 -1.4% 37,532 Aug May 461,021 3,458,660 402,059 3,104,645 424,643 3,111,579 $ 430,545 $3,079,948 -1.0% $ (31,630) Sep Jun 462,894 3,921,554 396,830 3,501,475 416,191 3,527,770 Oct Jul 432,696 4,354,250 394,844 3,896,319 403,282 3,931,051 Nov Au. 455,906 4,810,157 379,107 4,275,427 409,658 4,340,709 Dec Sep $441,885 $5,252,042 $ 395,967 $4,671,393 403,791 $ 4,744,500 --- Change from previous YTD -0.10% -11.06% BUDGET $5,250,000 BUDGET $4,891,300 BUDGET $ 4,744,500 Bolded are year's highest and lowest monthly values Amount shown on audited financial statements will differ with YTD Actual column because of accounting reporting differences. Pre•ared b City of El.in Fiscal Services De•artment Monthly Receipts Cumulative Receipts $500,000 $6,000,000 $5,500,000 $400,000 4 - -. .- $5,000,000 -- $350,000 - I $4,500,000 _-1 1 $300,000 $4,000,000 1 F' '44 $3.500,000 $250,000 ` -- --_--- _ $200,000 � 1 i 1 $3,000,000 5150,000 $2,500,000 $100,000 ra $2,000,000 - -- $1,500,000 $50,000 i ,� P $1,000,000 $ _ ' $500,000 . - \ac ,<yro 4,4 PQt 4,,DJ ,'' \, PJ*o fie, o& o� Oe $ ! Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ' Q 2008 1 2009 •2010 -4.-2008 ,,,,-LI 2009 -A-2010 City of Elgin - State Income Tax ' Disbursement 2008 2009 2010 2010 YTD Difference Vouchered 1 Liability Month I YTD Month YTD Month YTD Month YTD Over(Under) Budget by State Period Actual Actual Actual I Actual Budget I Budget I Actual I Actual % I Amount 1 Jan Dec $ 707,940 $ 707,940 $ 774,602 $ 774,602 $ 706,547 $ 706,547 $ 774,762 $ 774,762 9.7% $ 68,214 Feb Jan 1,046,139 1,754,079 973,945 1,748,547 967,891 1,674,438 821,116 1,595,878 -4.7% (78,560) Mar Feb , 558,520 2,312,599 527,845 2,276,392 518,195 2,192,633 508,080 2,103,957 -4.0% (88,675) Apr Mar 806,147 3,118,745 814,897 3,091,289 806,128 2,998,761 792,650 2,896,607 -3.4% (102,154) May Apr 1,438,936 4,557,681 1,278,122 4,369,411 1,318,441 4,317,202 1,037,081 3,933,688 -8.9% (383,514) Jun May 769,191 5,326,873 682,448 5,051,859 747,105' 5,064,307- 552,986 4,486,675 -11.4% (577,633), Jul Jun 851,506 6,178,379 743,037 5,794,897 792,175: 5,856,482 777,166 5,263,841 -10.1% (592,641) Aug Jul 496,504 6,674,883 505,796 6,300,692 490,567 6,347,049 $ 509,513 $5,773,353 -9.0% $(573,696) Sep Aug 530,158 7,205,040 482,951 6,783,643 498,201 6,845,250 Oct Sep 942,925 8,147,965 744,213 7,527,856 835,812_ 7,681,062 Nov Oct 588,906 8,736,871 560,720 8,088,576 558,968 8,240,030 Dec Nov $ 458,709 9,195,580 $ 440,759 $8,529,335 $ 459,970 $8,700,000 Change from previous YTD 9.95% -7.25% BUDGET $7,455,000 - BUDGET `$8,549,000 BUDGET $8,700,000 Information as of September 2008 reflects population recalulation, 104,939 Prepared by City of Elgin Fiscal Services Department Monthly Receipts Cumulative Receipts $1,600,000 $10,000,000 $1,400,000 -__� _ ____ ° t $9,000,000 1-1- $1,200,000 - $8,000,000 --. - -_- ,J mm $7,000,000 $1,000,000 $6,000,000 $800,000 -- --- ---. --- --.-- $5,000,000 $600,000 I $4,000,000 ..� ___ _ $400,000 I I I $3,000,000 ±.... ,, - �_.. $20Q000 I I I I I I ( ( 1 $1,000,000 IIIII Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 612008 L12009 11112010 -4-2008 U 2009 - 2010 a City of Elgin - State Use Tax -� ' Disbursement 2008 2009 2010 2010 YTD Difference Vouchered I Liability Month I YTD Month I YTD Month + YTD I Month I YTD Over(Under) Budget by State Period Actual Actual Actual Actual Budget I Budget Actual l Actual % ,I Amount , Jan Oct $ 109,067 $ 109,067 $ 127,695 $ 127,695 $ 116,753 $ 116,753 $ 95,703 $ 95,703 -18.0% $ (21,050) Feb Nov 109,905 218,972 114,254 241,950 $ 108,724 225,477 85,483 181,186 -19.6% (44,291) Mar Dec 156,674 375,646 164,357 406,307 $ 158,687 384,164 146,944 328,130 -14.6% (56,034) Apr Jan 102,239 477,884 104,621 510,928 $ 99,432 483,596 87,443 415,573 -14.1% (68,023) May Feb 94,003 571,888 93,545 604,473 $ 91,795 575,391 69,545 485,118 -15.7% (90,274) Jun Mar 120,356 692,244 112,239 716,713 $ 113,261 688,652 138,787 623,905 -9.4% (64,747) Jul Apr 110,985 803,229 114,599 831,312 $ 111,525 800,177 105,622 729,527 -8.8% (70,650) Aug May 102,057 905,285 96,930 928,242_$ 105,400 905,577 $ 100,121 $ 829,649 -8.4% $ (75,929) Sep Jun 139,306 1,044,591 128,882 1,057,124 $ 135,590 1,041,168 Oct Jul 116,610 1,161,202 102,402 1,159,527 $ 107,147 1,148,314 Nov Aug 146,854 1,308,056 91,474 1,251,001 $ 115,438 1,263,753 Dec Sep $ 133,410 $ 1,441,466 $ 98,733 $ 1,349,734 $ 116,247 $ 1,380,000 Change from previous YTD 17.14% -6.36% BUDGET $ 1,195,000 BUDGET $ 1,200,000 BUDGET $ 1,380,000 Bolded are year's highest and lowest monthly values Amount shown on audited financial statements will differ with YTD Actual column because of accounting reporting differences. Prepared by City of Elgin Fiscal Services Department Monthly Receipts i Cumulative Receipts $180,000 $1,600,000 $160,000 .' ' __-_ $1,400,000 ----- $140 000 1 i $120,000 $1,200,000 - � $1,000,000 $100,000 $80,000 ill $800,000$60,000 i _ i $600,000� rod. // 010000001 i $20,000 a $200,000 i { Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec O 2008 L,2009 ■2010 -4--2008 LI 2009 -A-2010 Diane Robertson Planning & Development Agenda City Clerk (Plus Original Approved Minutes) AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M., TUESDAY JULY 6, 2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting June 21, 2010. D. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. E. PETITIONS TO BE CONSIDERED: 1. Consideration of Petition 14-10 Requesting an Amendment to PAB Planned Area Business District Ordinance Number G75-06, and Granting Conditional Use Approval to Permit the Establishment of a Driving School; Property Located at 1350 East Chicago Street; by Leo Lenaghan, as Applicant, and Dearborn Construction and Development, Ltd., as Owner. 2. Consideration of Petition 15-10 Requesting an Amendment to PORI Planned Office Research Industrial District Ordinance No. G29-08, to Amend Special Regulations for Street Graphics within a Portion of the Randall Road/I 90 Area of Special Character, Property Located at 2215 through 2250 Point Boulevard; by RP 2 Limited Partnership as Applicants and Owners. 3. Consideration of Petition 16-10 Requesting an Amendment to PORI Planned Office Research Industrial District Ordinance No. G28-08, to Amend Special Regulations for Street Graphics within a Portion of the Randall Road/I 90 Area of Special Character, Property Located at 2000 Galvin Drive; by Randall Point West LLC as Applicants and Owners. F. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. G. OTHER BUSINESS. H. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. • A) MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN July 6, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:03 p.m. on Tuesday, July 6, 2010 in the City Council Chambers. Members Present: Christine Awe, Lewis Gordon, Emi Morales, and Chairman Robert Siljestrom. Members Absent: Christopher Barry, Anna Bicanic Moeller, and Bennie Sowers. Staff Present: Sarosh Saber, Senior Planner and Lydia Treganza, Associate Planner. Approval of Minutes: Ms. Awe moved to approve the minutes of the June 21, 2010 regular meeting, as submitted. Mr. Gordon seconded the motion, which was adopted by a vote of three (3) yes, zero (0) no, and one (1) abstention. Oath Administered: The court reporter administered the oath to all persons desiring to testi rv. PETITIONS TO BE CONSIDERED: CONSIDERATION OF PETITION 14-10 REQUESTING AN AMENDMENT TO PAR PLANNED AREA BUSINESS DISTRICT ORDINANCE NUMBER 075-06, AND GRANTING CONDITIONAL USE APPROVAL TO PERMIT THE ESTABLISHMENT OF A DRIVING SCHOOL: PROPERTY LOCATED AT 1350 EAST CHICAGO STREET; BY LEO LENAGHAN, AS APPLICANT, AND DEARBORN CONSTRUCTION AND DEVELOPMENT, LTD., AS OWNER. MOTION ADOPTED —4 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Conditional Use Review prepared by the Community Development Group. No objectors were present. Ms. Morales moved to recommend that Petition 14-10 be approved, subject to the conditions outlined in the Conditional Use Review. Ms. Awe seconded the motion, which was adopted by a vote of four (4) yes and zero (0) no. CONSIDERATION OF PETITION 15-10 REQUESTING AN AMENDMENT TO PORI PLANNED OFFICE RESEARCH INDUSTRIAL DISTRICT ORDINANCE NO. G29-08. TO AMEND SPECIAL REGULATIONS FOR STREET GRAPHICS WITHIN A PORTION OF THE RANDALL ROAD/1 90 AREA OF SPECIAL CHARACTER, PROPERTY LOCATED AT 2215 THROUGH 2250 POINT BOULEVARD; BY RP 2 LIMITED PARTNERSHIP AS APPLICANTS AND OWNERS. MOTION ADOPTED — 4 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a rik Planned Development Review prepared by the Community Development Group. No objectors were present. Ms. Awe moved to recommend that Petition 15-10 be approved, subject to the conditions outlined in the Planned Development Review, Ms. Morales seconded the motion, which was adopted by a vote of four(4) yes and zero (0) no. CONSIDERATION OF PETITION 16-10 REQUESTING AN AMENDMENT TO PORI PLANNED OFFICE RESEARCH INDUSTRIAL DISTRICT ORDINANCE NO. G28-08, TO AMEND SPECIAL REGULATIONS FOR STREET GRAPHICS WITHIN A PORTION OF THE RANDALL ROAD/I 90 AREA OF SPECIAL CHARACTER, PROPERTY LOCATED AT 2000 GALVIN DRIVE; BY RANDALL POINT WEST LLC AS APPLICANTS AND OWNERS. MOTION ADOPTED—4 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Planned Development Review prepared by the Community Development Group. No objectors were present. Ms. Awe moved to recommend that Petition 16-10 be approved, subject to the conditions outlined in the Planned Development Review. Ms. Morales seconded the motion, which was adopted by a vote of four (4) yes and zero (0) no. OTI-IER BUSINESS: Mr. Gordon moved to consider the Findings of Fact for Petitions 14-10, 15-10, and 16-10. Ms. Awe seconded the motion, which was adopted four (4) yes and zero (0) no. FINDINGS OF FACT— PETITION 14-10 MOTION ADOPTED — 4 YES, 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 14-10. Ms. Gordon seconded the motion, which was adopted by a vote of four (4) yes and zero (0) no. FINDINGS OF FACT— PETITION 15-10 MOTION ADOPTED —4 YES. 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 15-10. Ms. Gordon seconded the motion, which was adopted by a vote of four (4) yes and zero (0) no. FINDINGS OF FACT—PETITION 16-10 MOTION ADOPTED—4 YES, 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 16-10. Ms. Morales seconded the motion, which was adopted by a vote of four (4) yes and zero (0) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business, Ms. Awe moved to adjourn the meeting at 7:45 p.m. Ms. Morales seconded the motion, which was approved by a vote of four (4) yes and zero (0) no. r eft Respectfully submitted, S Saber, Secretary ihOttfr Ib DATE APPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION r r Diane Robertson Mayor sril■ Planning&Development Agenda Ed Schock City Clerk (Plus Original Approved Minutes) City Council Richard Dunne E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F.John Steffen Mike Warren City Manager Sean R.Stegall July 13, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of July 19, 2010 r The Planning and Development Commission's regular meeting of July 19, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, August 2, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. Sarosh Saber 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock 114 City Council Richard Dunne r E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F.John Steffen Mike Warren City Manager Sean R.Stegall July 14, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Dave Waden, Community Development Group SUBJECT: Regular Meeting of August 2, 2010 The Planning and Development Commission's regular meeting of August 2, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, August 16, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. Dave Waden r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Diane Robertson Planning&Development Agenda City Clerk (Plus Original Approved Minutes) AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M., MONDAY AUGUST 16, 2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting July 6, 2010. D. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. E. PETITIONS TO BE CONSIDERED: Consideration of Petition 17-10 Requesting an Amendment to Title 19, Zoning, of the Elgin Municipal Code, Pertaining to Land Uses within the ARC Arterial Road Corridor Overlay District; by Elgin Jewelry & Loan, Inc., and 650 North Dearborn, L.L.C. as Applicants. F. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. G. OTHER BUSINESS: Consideration of a Resolution of Objection to County Rezoning from F District Farming to E-1 Estate Residential and E-2 Estate Residential, property located at 10N862 Muirhead Road, Elgin. H. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847) 931-5620 {TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN August 16, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:03 p.m. on Monday, August 16, 2010 in the City Council Chambers. Members Present: Christine Awe, Christopher Barry, Lewis Gordon, Anna Bicanic Moeller, and Chairman Robert Siljestrom. Members Absent: Emi Morales and Bennie Sowers. Staff Present: Sarosh Saher, Senior Planner and Denise Momodu Associate Planner. Approval of Minutes: Ms. Awe moved to approve the minutes of the July 6, 2010 regular meeting, as submitted. Ms. Moeller seconded the motion, which was adopted by a vote of three (3) yes, zero (0)no, and two (2) abstentions. Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITIONS TO BE CONSIDERED: rik CONSIDERATION OF PETITION 17-10 REQUESTING AN AMENDMENT TO TITLE 19, ZONING, OF THE ELGIN MUNICIPAL CODE, PERTAINING TO LAND USES WITHIN THE ARC ARTERIAL ROAD CORRIDOR OVERLAY DISTRICT; BY ELGIN JEWELRY & LOAN, INC., AND 650 NORTH DEARBORN, L.L.C. AS APPLICANTS. MOTION PASSED—3 YES, 1 NO, AND 1 ABSTENTION. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Text Amendment Review prepared by the Community Development Group. Mr. Saher gave a brief summary and background regarding the ARC land uses and proposed legislation for pawn shops. One objector was present. Ms. Moeller moved to recommend that Petition 17-10 be approved, subject to the conditions outlined in the Text Amendment Review. Mr. Gordon seconded the motion, which was approved by a vote of three (3) yes, one (1) no, and one (1) abstention. OTHER BUSINESS: CONSIDERATION OF A RESOLUTION OF OBJECTION TO COUNTY REZONING FROM F DISTRICT FARMING TO E-1 ESTATE RESIDENTIAL AND E-2 ESTATE RESIDENTIAL, PROPERTY LOCATED AT 10N862 MUIRHEAD ROAD, ELGIN. MOTION ADOPTED— 5 YES, 0 NO. Mr. Gordon moved to recommend that the Planning and Development Commission issue an official Resolution of Objection. Ms. Moeller seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. '" ADJOURNMENT: There being no further business, Ms. Awe moved to adjourn the meeting at 8:10 p.m. Ms. Moeller seconded the motion, which was approved by a vote of five (5) yes and zero (0)no. Respectfully submitted, ] b?Ise Maw Denise Momodu, Secretary 464e4k -( f Zo/D DATE APPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION r Mayor Ed Schock City Council Richard Dunne E LG 1 1\1 Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F.John Steffen Mike Warren City Manager Sean R.Stegall August 19, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of September 7, 2010 The Planning and Development Commission's regular meeting of September 7, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, September 20, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. tif f li. Sarosh Saher r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Diane Robertson Planning&Development Agenda City Clerk (Plus Original Approved Minutes) AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M., MONDAY OCTOBER 4, 2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting August 16, 2010. D. 2011 PLANNING AND DEVELOPMENT COMMISSION SCHEDULE. r E. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. F. PETITIONS TO BE CONSIDERED: 1. Consideration of Petition 21-10 Requesting a Map Amendment from GI General Industrial District to PAB Planned Area Business District to Allow for the Establishment of a Church; Property Located at 525 Tollgate Road, by House of Restoration Church, as Applicant, and L.B. Andersen & Co., Inc. and Daniel B. Light, as Owners. 2. Consideration of Petition 22-10 Requesting an Amendment to Title 19, Zoning, of the Elgin Municipal Code, Pertaining to Amendments to Chapter 19.50.105 Areas of Special Character; by Community College District#509, as Applicant. 3. Consideration of Petition 23-10 Requesting an Amendment from CF Community Facility District and GI General Industrial District to PCF Planned Community Facility District to Establish Special Regulations for Street Graphics within an Area of Special Character, Property Located at 1700 Spartan Drive; by Community College District #509 as Applicant, and Community College District #509 and City of Elgin, as Owners. 4. Consideration of Petition 24-10 Requesting an Amendment to the Elgin Comprehensive Plan and Design Guidelines (2005), to Adopt by Reference, the National Street Station Area Plan; by the City of Elgin as Applicant. G. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. H. OTHER BUSINESS. I. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES,ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847)931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. 4) MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN October 4, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:01 p.m. on Monday, October 4, 2010 in the City Council Chambers. Members Present: Christine Awe, Christopher Barry, Anna Bicanic Moeller, Emi Morales, Bennie Sowers, and Chairman Robert Siljestrom. Members Absent: Lewis Gordon. Staff Present: Sarosh Saher, Senior Planner; Dave Waden, Senior Planner; Denise Momodu Associate Planner; and Lydia Treganza, Associate Planner. Approval of Minutes: Ms. Awe moved to approve the minutes of the August 16, 2010 regular meeting, as submitted. Ms. Moeller seconded the motion, which was adopted by a vote of four (4) yes, zero (0) no, and two (2) abstentions. 2011 Meeting Dates: Ms. Moeller moved to accept the proposed meeting dates for 2011. Ms. Sowers seconded the motion, which adopted by a vote of six (6) yes and zero (0) no. '° Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITIONS TO BE CONSIDERED: CONSIDERATION OF PETITION 21-10 REQUESTING A MAP AMENDMENT FROM GI GENERAL INDUSTRIAL DISTRICT TO PAB PLANNED AREA BUSINESS DISTRICT TO ALLOW FOR THE ESTABLISHMENT OF A CHURCH; PROPERTY LOCATED AT 525 TOLLGATE ROAD, BY HOUSE OF RESTORATION CHURCH, AS APPLICANT, AND L.B. ANDERSEN & CO., INC. AND DANIEL B. LIGHT, AS OWNERS. MOTION ADOPTED—6 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Map Amendment Review prepared by the Community Development Group. No objectors were present. Ms. Awe moved to recommend that Petition 21-10 be approved, subject to the conditions outlined in the Map Amendment Review. Ms. Sowers seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. CONSIDERATION OF PETITION 22-10 REQUESTING AN AMENDMENT TO TITLE 19, ZONING, OF THE ELGIN MUNICIPAL CODE, PERTAINING TO AMENDMENTS TO CHAPTER 19.50.105 AREAS OF SPECIAL CHARACTER; BY COMMUNITY COLLEGE DISTRICT#509, AS APPLICANT. MOTION ADOPTED—6 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Text Amendment Review prepared by the Community Development Group. No objectors were present. Ms. Moeller moved to recommend that Petition 22-10 be approved, subject to the 4 conditions outlined in the Text Amendment Review. Ms. Sowers seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. CONSIDERATION OF PETITION 23-10 REQUESTING AN AMENDMENT FROM CF COMMUNITY FACILITY DISTRICT AND GI GENERAL INDUSTRIAL DISTRICT TO PCF PLANNED COMMUNITY FACILITY DISTRICT TO ESTABLISH SPECIAL REGULATIONS FOR STREET GRAPHICS WITHIN AN AREA OF SPECIAL CHARACTER, PROPERTY LOCATED AT 1700 SPARTAN DRIVE; BY COMMUNITY COLLEGE DISTRICT #509 AS APPLICANT, AND COMMUNITY COLLEGE DISTRICT #509 AND CITY OF ELGIN, AS OWNERS. MOTION ADOPTED—6 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within a Map Amendment Review prepared by the Community Development Group. No objectors were present. Ms. Morales moved to recommend that Petition 23-10 be approved, subject to the conditions outlined in the Map Amendment Review. Ms. Moeller seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. CONSIDERATION OF PETITION 24-10 REQUESTING AN AMENDMENT TO THE ELGIN COMPREHENSIVE PLAN AND DESIGN GUIDELINES (2005), TO ADOPT BY REFERENCE, THE NATIONAL STREET STATION AREA PLAN; BY THE CITY OF ELGIN AS APPLICANT. MOTION ADOPTED— 3 YES, 2 NO, & 1 ABSTENTION. '"` Testimony is contained within a verbatim transcript recorded at the public hearing and within a Comprehensive Plan Amendment Review prepared by the Community Development Group. Objectors were present. Ms. Morales moved to recommend that Petition 24-10 be approved, subject to the conditions outlined in the Comprehensive Plan Amendment Review. Ms. Moeller seconded the motion, which was adopted by a vote of three (3) yes, two (2) no, and one (1) abstention. OTHER BUSINESS: Ms. Moeller moved to consider the Findings of Fact for Petitions 21-10, 22-10, 23-10, and 24- 10. Ms. Morales seconded the motion, which was adopted six (6) yes and zero (0) no. FINDINGS OF FACT—PETITION 21-10 MOTION ADOPTED—6 YES, 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 21-10. Ms. Sowers seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. FINDINGS OF FACT—PETITION 22-10 MOTION ADOPTED— 6 YES, 0 NO eimi Ms. Sowers moved to approve the Findings of Fact for Petition 22-10. Ms. Awe seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. 4 FINDINGS OF FACT—PETITION 23-10 MOTION ADOPTED—6 YES, 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 23-10. Ms. Sowers seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. FINDINGS OF FACT—PETITION 24-10 MOTION ADOPTED—6 YES, 0 NO Ms. Sowers moved to approve the Findings of Fact for Petition 24-10. Ms. Awe seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business, Ms. Sowers moved to adjourn the meeting at 9:30 p.m. Ms. Awe seconded the motion, which was approved by a vote of six (6) yes and zero (0)no. Respectfully submitted, ell"k Oget 194) 6( Denise Momodu, Secretary /VQJt/1It l 20/0 DATE APPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION Diane Robertson Mayor Planning&Development Agenda Ed Schock City Clerk City Council (Plus Original Approved Minutes) Richard Dunne E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F.John Steffen Mike Warren City Manager Sean R. Stegall October 6, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of October 18, 2010 The Planning and Development Commission's regular meeting of October 18, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, November 1, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at(847) 931-5939. Sarosh Saber r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN November 1, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:03 p.m. on Monday, November 1, 2010 in the City Council Chambers. Members Present: Christine Awe, Christopher Barry, Lewis Gordon, Anna Bicanic Moeller, Emi Morales, and Chairman Robert Siljestrom. Members Absent: Bennie Sowers. Staff Present: Sarosh Saher, Senior Planner and Dave Waden, Senior Planner. Approval of Minutes: Ms. Awe moved to approve the minutes of the October 4, 2010 regular meeting, as submitted. Ms. Moeller seconded the motion, which was adopted by a vote of five (5) yes, zero (0)no, and one (1) abstention. Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITIONS TO BE CONSIDERED: r CONSIDERATION OF PETITION 25-10 REQUESTING ANNEXATION, PCF PLANNED COMMUNITY FACILITY ZONING AND PRELIMINARY PLAT APPROVAL; PROPERTY LOCATED AT 1300 SUMMIT STREET; BY SECOND BAPTIST CHURCH OF ELGIN, AS APPLICANT AND OWNER. MOTION ADOPTED—6 YES, 0 NO. Testimony is contained within a verbatim transcript recorded at the public hearing and within an Annexation Review prepared by the Community Development Group. No objectors were present, however, two (2) surrounding property owners expressed concerns. Ms. Moeller moved to recommend that Petition 25-10 be approved, subject to the conditions outlined in the Annexation Review. Ms. Morales seconded the motion, which was adopted by a vote of six (6) yes and zero (0) no. OTHER BUSINESS: Mr. Gordon moved to consider the Findings of Fact for Petition 25-10. Ms. Awe seconded the motion, which was adopted six (6) yes and zero (0) no. FINDINGS OF FACT—PETITION 25-10 MOTION ADOPTED—6 YES, 0 NO Ms. Awe moved to approve the Findings of Fact for Petition 25-10. Ms. Moeller seconded the Alik motion,which was adopted by a vote of six (6) yes and zero (0) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business, Ms. Awe moved to adjourn the meeting at 7:45 p.m. Ms. Morales seconded the motion, which was approved by a vote of six (6) yes and zero (0)no. Respectfully submitted, 4.16. .cosh Saher, Secretary btCtHtM 90 2-OJO ., DATE APPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION r Diane Robertson Mayor Planning& Development Agenda ICity Clerk Ed Schock (Plus Original Approved Minutes) City Council E LG I N Richard Dunne Robert Gilliam David Kaptain THE CITY IN THE SUBURBS- John Prigge ee F.John Steffen Mike Warren City Manager Sean R.Stegall November 8, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of November 15, 2010 r The Planning and Development Commission's regular meeting of November 15, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, December 6, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at(847) 931-5939. ip Sarosh Saher 150 Dexter Court, Elgin, 1L 60120 847-931-6100 www.cityofelgin.org 0 Printed on recycled paper Ed Schock DClty Cleiane Rrk obertson Mayor Planning&Development Agenda City Council E LG I 1\1 Richard Dunne (Plus Original Annrnveri Miniitacl Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F.John Steffen Mike Warren City Manager Sean R.Stegall November 15, 2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of December 6, 2010 The Planning and Development Commission's regular meeting of December 6, 2010, has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Monday, December 20, 2010, at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at (847) 931-5939. w Sarosh Saher r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock e'>l City Council E LG I N . Richard Dunne Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F.John Steffen Mike Warren City Manager Sean R.Stegall December 15,2010 MEMORANDUM TO: Chairman and Members of the Planning and Development Commission FROM: Sarosh Saher, Community Development Group SUBJECT: Regular Meeting of January 3,2011 The Planning and Development Commission's regular meeting of January 3, 2011,has been cancelled by Chairman Robert Siljestrom due to a lack of agenda items. The next regular meeting of the Planning and Development Commission has been tentatively scheduled for Tuesday, January 18,2011,at 7:00 p.m. Should you have any questions or concerns, please feel free to contact Community Development at(847)931-5939. 10190 Sar?'Saher r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org CJ Printed on recycledwpe, AGENDA PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN 7:00 P.M., MONDAY DECEMBER 20,2010 CITY COUNCIL CHAMBERS SECOND FLOOR,NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES: Regular Meeting November 1, 2010. D. FINAL PLAT OF SUBDIVISION: Consideration of Petition 30-10 Requesting Final Plat Approval for West Point Gardens Subdivision Phase 1 — Lot 479; Property Located at 100 Nesler Road; by West Point Builders and Developers, Inc., as Applicant, and West Point Gardens Homes, LLC. as Owner. E. ADMINISTER OATH TO PERSONS DESIRING TO TESTIFY. F. PETITIONS TO BE CONSIDERED: G. SUMMARY OF PENDING DEVELOPMENT APPLICATIONS. H. OTHER BUSINESS. I. ADJOURNMENT. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES,ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT,ADA COORDINATOR AT(847)931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r MINUTES OF MEETING PLANNING AND DEVELOPMENT COMMISSION CITY OF ELGIN December 20, 2010 The regular meeting of the Planning and Development Commission was called to order at 7:05 p.m. on Monday, December 20, 2010 in the City Council Chambers. Members Present: Christine Awe, Bicanic Moeller, Emi Morales, Bennie Sowers, and Chairman Robert Siljestrom. Members Absent: Christopher Barry and Lewis Gordon. Staff Present: Sarosh Saher, Senior Planner and Dave Waden, Senior Planner. Approval of Minutes: Ms. Moeller moved to approve the minutes of the November 1, 2010 regular meeting, as submitted. Ms. Morales seconded the motion, which was adopted by a vote of four(4) yes, zero (0)no, and one (1) abstention. FINAL PLAT OF SUBDIVISION: CONSIDERATION OF PETITION 30-10 REQUESTING FINAL PLAT APPROVAL FOR WEST POINT GARDENS SUBDIVISION PHASE 1 — LOT 479; PROPERTY LOCATED AT " 100 NESLER ROAD; BY WEST POINT BUILDERS AND DEVELOPERS, INC., AS APPLICANT, AND WEST POINT GARDENS HOMES, LLC. AS OWNER. MOTION ADOPTED— 5 YES, 0 NO. Ms. Awe moved to recommend that Petition 30-10 be approved, subject to the conditions outlined in the Review. Ms. Sowers seconded the motion, which was adopted by a vote of five (5) yes and zero (0) no. PENDING DEVELOPMENT APPLICATIONS: Mr. Saher gave a summary of pending applications. ADJOURNMENT: There being no further business, Ms. Morales moved to adjourn the meeting at 7:15 p.m. Ms. Awe seconded the motion, which was approved by a vote of five (5) yes and zero (0)no. Respectfully submitted, 1 •1 Sarosh Saher, ecretary 1 , eitml DATE APPROVED BY THE PLANNING AND DEVELOPMENT COMMISSION