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Home My WebLink About2018 P&R Advisory Board Agendas & Minutes Mayor David J.Kaptain City Council E LG I N Corey D.Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez fish S.Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G.Kozal Tuesday,January 30,2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin,IL 60120 I. Call to Order II. Minutes of the November 28 Meeting III. Citizens Forum(items not on the agenda) IV. Athletic Facility Improvements Grants V. Park Project Update VI. Jack Cook Park Phase 2 VII. Miscellaneous a. Elgin Men's Baseball b. Other VII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org t+ Mayor IIS h David J. Kaptain r ,...00,................. City Council E LG I N Corey D. Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager January 30, 2018 Richard G. Kozal 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Andy Dogan, Chin Keomuongchanh, Eric Larson, Fred Moulton, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Absent: Marino Lamantia, Carl Missele I. Call to Order: The meeting to order at 6:02 p.m. II. Minutes of the November 28, 2017 meeting: MOTION: Tom Armstrong motioned to approve the November 28th minutes as presented. Chin Keomuongchanh seconded. Motion unanimously approved. III. Citizens Forum: None. IV. Athletic Facility Improvement Grants: Maria Cumpata provided a summary of the process. As a follow up to the October 24, 2017 meeting, Tom Armstrong, Chin Keomuongchanh, Randy Reopelle and Maria met in November to go over the requests. Classic Little League (CLL) did not attend the October meeting to present 2017 results and 2018 requests so there is no funding in 2018 for CLL. American Legion didn't really ask for anything. Last year they got a scoreboard. The proposed breakdown of 2018 athletic facility improvement funding for youth sport organizations is: American Legion $ 0 Elgin National Little League • Scoreboard $ 5,000 • Re-roof Storage Shed $ 500 r Total $ 5,500 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Elgin Classic Little League $ 0 Trout Park Baseball ri.- • Center Field Wood Fence $ 12,000 Total $ 12,000 Elgin Youth Football • Electric Field Sprayer $ 1,400 • Sealcoat Blacktop Path $ 2,300 • Concession Stand Lights $ 1,400 • Goal Netting $ 750 • Goal Post Pads $ 850 • Sideline Bleachers $ 3,100 Total $ 9,800 The Hill BMX • Gate Drop and Concrete Base Pad $ 5,400 • Covered Shade Structure $ 10,500 • Roller $ 6,800 Total $ 22,700 Total presented for consideration: $ 50,000 MOTION: Tom Armstrong motioned that the Park and Recreation Board recommend that r the City Council approve the distribution of funding as presented. Andy Dogan seconded. Motion carried unanimously. V. Park Project Update: • The 2016/2017 CDBG park projects (Grolich, Trillium Wing Street, and Woodview) addressed a large number of ADA compliancy issues with the work at Wing Street Park wrapping up the last week of December. Grolich Park also included our first outdoor fitness area. We also added a new park,Woodview Park,to our park inventory,which now includes 75 parks. Woodview Park is the site of our first sprayground. • The 2017/2018 CDBG park projects (St. Francis, Kiwanis and Clifford Owasco) are currently out for bid. The bids are to be opened on February 1. • The Wing Park Golf Course drainage project is to be completed soon and will be an appreciated benefit during heavy rainfalls. The water will flow by gravity to the hillside just west of the parking lot for picnic shelter number 2, resulting in fewer days that the golf course will be closed and fewer turf repairs as the standing rain water kills the turf. Last year's expense due to the flooding was approximately $20,000. With the cost of$60,000 for the drainage project, it will take about 3 years to recover the expense. • 2018 budget funding was received for the following park projects: Eagles Park Phase 2, Abbot Park playground replacement, Sports Complex playground replacement, Sports Complex softball field backstop improvements, and Slade Avenue bike path re- alignment. 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org VI. Jack Cook Park Phase 2: Jack Cook Park, a 224 acre park, has about 25 acres developed. Recently a new parking lot was developed with 100 additional spaces. This spring the fields will be used for rugby, lacrosse and soccer practices. Some rugby games may also be played there. Discussion took place regarding a phase 2 plan, which would be significantly more passive than the original plan for the park. The phase 2 plan will cover those areas inside the Plato Ditch and Pingree Creek. Park plans for those areas outside of Plato Ditch and Pingree Creek should be made once we know what the adjacent residential developments will look like, as we will want to connect to them. While we wait for those developments to happen we will plant these areas with native habitat, which should benefit wildlife. For the area inside of the creeks, we hope to be able to develop one more soccer field, some walking paths and picnic shelters. Randy also reminded everyone of the discussion we had with Holly Hudson some time ago, regarding potentially developing a wetland bank to assist with the funding of naturalized wetland improvements to the area. He will contact the St. Charles Park District as they have a wetland banking project. He also noted that we already have a lot of data on the property including where farm drain tiles are located and what tiles are not working. VII. Miscellaneous: a. Elgin Men's Baseball: The use of the fields at Elgin Shores, which are the fields that used to be the home fields for Elgin Continental League, have been run by Elgin Classic Little League since 2015,when the Continental Little League merged with Elgin Classic Little League. During this past season Classic Little League's demand for field space at the Elgin Shore's site decreased with occasional practices being held at that site. Due to the lack of Classic's volunteer help and resources the Elgin Men's Baseball maintained field 7, which they then used for their games, as well as the other fields, which Classic used for practices if needed. The Elgin Men's Baseball League had 6 teams in 2015 and 12 teams in 2017 playing their games primarily on Sundays. This year the league expects to grow to 18 to 20 teams and expand home games to some Saturdays in addition to the Sunday games. Staff is seeking Council approval to enter into a one-year agreement with Elgin Men's Baseball for use of the fields at Elgin Shores Park. The city will still own the property and the league will have use of it for schedule games and practices except dates we designate as tournament dates. The league will also maintain the property and buildings at their cost. Any changes or improvements to these must be approved by the city. The agreement will be on the City Council's February 14 agenda. b. Other: • Elgin Sports Complex Expansion Plan: Randy Reopelle noted that more soil samples are needed in those areas where weak soils were identified. This will allow better definition of development phasing and the associated cost of the rphases. • Festival Park: We are working with Land Management to replace the rope climber with a regular playground. 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org • VIII. Adjournment: MOTION: Fred Moulton motioned to adjourn the meeting. Michelle Santucci seconded. Motion carried unanimously. Meeting adjourned at 7:08 p.m. Respectfully submitted, Verdelle orn Approved: Of fc/1O r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor 111 David J.Kaptain City Council ELGIN Corey D. Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosa maria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen City Manager Richard G. Kozal PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the February 27, 2018, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. rik The next regularly scheduled meeting is March 20, 2018, at 6:00 p.m. DATED: February 20, 2018 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain City Council ELGIN Corey D.Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S.Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G.Kozal Tuesday,March 20,2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin,IL 60120 I. Call to Order r II. Minutes of the January 30 Meeting III. Citizens Forum (items not on the agenda) IV. Gifford Park Association Request V. Jack Cook Park Phase 2 VI. CDBG Park Project Update VII. Miscellaneous a. Other VII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor (� David J. Kaptain City Council E LG I N Corey D. Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes March 20, 2018 City Manager Richard G. Kozal 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Andy Dogan, Marino Lamantia, Eric Larson, Carl Missele, Fred Moulton Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Absent: Chin Keomuongchanh, Michelle Santucci Call to Order: The meeting was called to order at 6:01 p.m. II. Minutes of the January 30, 2018 meeting: MOTION: Tom Armstrong motioned to approve the January 30, 2018 minutes as presented. Andy Dogan seconded. Motion unanimously approved. III. Citizens Forum: None. IV. Gifford Park Association (GPA) Request: GPA submitted a request for the board to consider waiving of the Pavilion rental fees for their organization's Lords Park Pavilion rental on Friday, April 20, to host their annual pot luck dinner. GPA members host and man a water station for the participants of the annual Fox Trot. MOTION: Carl Missele motioned the board approve the waiver of fees for GPA's April 20th Pavilion rental. Marino Lamantia seconded. Motion unanimously approved. V. Jack Cook Park Phase 2: Randy Reopelle provided updates on the park. a. Since grant funding was used to purchase the park land, we cannot consider wetland banking on the property. 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org b. As we transition from grassland to native prairie, there are some intermediate steps that need to be done, in regards to what is being planted on the land and r" how the land is prepared for native plants. c. The housing developments that were planned for the areas surrounding Jack Cook Park did not happen for the most part due to the economy slowdown that occurred. Monica Meyers, Executive Director of Kane County Forest Preserve District (KCFPD) met with Randy recently to discuss what our next steps would be pertaining to Jack Cook Park. She inquired if Elgin would be willing to give the land back that we are leasing from them. KCFPD has not put together a formal proposal on this as it is only a preliminary idea at this time. Randy noted that the aprk's soil is weak and the water tables are so high that we will never be able to develop the athletic league fields that we originally thought we could. The agreement with the state for the property they awarded us grant money for is for about 89 acres (land that the state helped us purchase). Tom Armstrong noted a concern is that they (KCFPD) would be open to extending utilities through the property. He also noted that KCFPD is better equipped to turn the leased land back to natural prairie and open space. - Randy also noted that we would still own the park property on the east section and are still under obligation to the state to develop recreation opportunities on the 89 acres. It is hoped that there is enough soil on the fillik sight to add one more soccer field. Another element to be considered is a connection bike path to the future subdivision(s) to the north. This planning cannot take place until that subdivision's development plan is provided to the city. VI. CDBG Park Project Update: Bids were awarded. As the contractor was just awarded the bid, an official timeline has not been presented. The pre-construction meeting with the contractor was held today, March 20. The tentative start date is March 26. As St. Francis Park is a very busy park during the summer months and is one of our busiest sites for both the summer lunch program and the drop-in playground program, we are working on a back-up plan in case the park is still under construction in early June when our programs begin at this site. Once St. Francis Park is renovated, Kiwanis Park is next, followed by Clifford-Owasco Park. VII. Miscellaneous: a. Other: Slade Park: Paving has to be done to repair the boat launch and re-route the bike path. In an effort to save money Randy met with Public Works to see if they can help. That meeting went well and it is hopeful that they can do the work. If they cannot complete the work, a contractor will be hired to complete the project. VIII. Adjournment: 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org MOTION: Carl Missele motioned to adjourn the meeting. Marino Lamantia seconded. Motion carried unanimously. Meeting adjourned at 6:48 p.m. Respectfully submitted, Verdelle Corn Approved: a -p't_ IQ*7fr/>?- e'7/r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council E LG I N Corey D.Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S.Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G.Kozel Tuesday,April 24,2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin,IL 60120 Call to Order II. Minutes of the March 20 Meeting III. Citizens Forum(items not on the agenda) IV. Eagle Heights Residents' Association Request V. Jack Cook Park Development Update VI. Miscellaneous a. CDBG Park Project Update b. Parks Golden Memories Event c. Other VII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor • III David J. Kaptain , City Council E LG I N Corey D. Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager April 24, 2018 Richard G. Kozal 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Andy Dogan, Chin Keomuongchanh, Marino Lamantia, Eric Larson, Carl Missele, Fred Moulton Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Absent: Michelle Santucci I. Call to Order: The meeting was called to order at 6:02 p.m. II. Minutes of the March 20, 2018 meeting: MOTION: Carl Missele motioned to approve the March 20, 2018 minutes as corrected with the following edit: Change"Any"to "Andy" in the motion documentation for agenda item II. Tom Armstrong seconded. Motion unanimously approved. III. Citizens Forum: None. IV. Eagle Heights Residents' Association Request: The Eagle Heights Residents Association perform one or two Tyler Creek "cleanups" per year. On September 22, the organization is holding its annual neighborhood picnic at Shelter#1,Wing Park. They request approval to waive the rental fees associated with Shelter#1 at Wing Park. MOTION: Andy Dogan motioned the board approve the waiver of fees for the Eagle Heights Residents Association September 22nd Wing Park Shelter #1 rental. Marino Lamantia seconded. Motion unanimously approved. V. Jack Cook Park Development Updates: Randy provided an update regarding Kane County Forest Preserve's proposal. To clarify,the District could temporarily manage the property until the City is ready to improve the park property as included in the agreement for the park. 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org * Randy obtained the concept plan Shodeen filed with the Planning Department for the Pingree Creek development. The plan shows where wetlands are, park areas,greenspace, number of residences, etc. Tom Armstrong believes there are utility easements that may be in place through Shodeen property boundary with Jack Cook Park. We need to confirm those utility easements are in place to feed into Jack Cook Park. Randy will obtain a concept plan for parks within Shodeen's Pingree Creek development. VI. Miscellaneous: a. CDBG Park Project Update: Old foundations, asphalt slabs, and electrical wiring of lights were found while working on St. Francis Park, resulting in a change order. Otherwise, progress is going well. It looks like a ribbon cutting could take place in late June or early July. b. Parks Golden Memories Event: On April 28 the Elgin Parks & Recreation Foundation is holding Golden Memories event from 2:00 to 4:00 p.m. at Hawthorne Hill Nature Center(HHNC). Carl Missele will share what this property was like back in 1938 when the Girl Scouts opened it as a camp site for the Scouts. Following that, Maura Neuffer, the naturalist at HHNC, will lead a walking tour of the park. c. Other: • Mayor Kaptain forwarded information to Randy regarding Kids to Parks Day 2018, which is May 19. Kids to Parks Day's goal is to connect kids to parks to ' learn about the outdoors, have fun and enjoy the outdoors and instill the importance of stewardship. Randy asked the Board members if they know of any event to be held on May 19 that we can connect with to include something for Kids to Parks Day to please email him. Fortunately, the Department's marketing meeting is tomorrow, April 25. Hopefully staff know of something we can connect with another event. • July is National Parks Month. VIII. Adjournment: MOTION: Fred Moulton motioned to adjourn the meeting. Carl Missele seconded. Motion carried unanimously. Meeting adjourned at 7:04 p.m. Respectfully submitted, Verdelle Corn Approved: 17,7 , jCk 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor 1 David J.Kaptain it City Council E LG I N Corey D.Dixon Richard Dunne THE CITY IN THE SUBURBS' Terry Gavin Rosamaria Martinez Tish S.Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G. Kozal Tuesday,May 29,2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin,IL 60120 I. Call to Order r II. Minutes of the April 24 Meeting III. Citizens Forum (items not on the agenda) IV. CDBG Park Project Update V. Discussion of Park Development Noticing VI. Discussion of June Meeting VII. Miscellaneous a. Mayor Kaptain's Walking Challenge b. Kids to Parks Event Report c. Other VIII. Adjournment rik 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor tDavid J. Kaptain III City Council ELGIN Corey D. Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes 29, 2018 City Manager May Richard G. Kozal 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Chin Keomuongchanh, Marino Lamantia, Eric Larson, Carl Missele, Fred Moulton, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Absent: Andy Dogan I. Call to Order: The meeting was called to order at 6:04 p.m. II. Minutes of the April 24, 2018 meeting: MOTION: Chin Keomuongchanh motioned to approve the April 24, 2018 minutes as presented. Marino Lamantia seconded. Motion unanimously approved. III. Citizens Forum: None. IV. CDBG Park Project Update: a. Clifford-Owasco Park: The park looks great. Most of the work has to do with the 1/8 of a mile loop repaving, pouring of concrete at benches to make them ADA accessible, another path, parking lot, basketball, a grill at end of the shelter and need to complete some landscaping. b. Kiwanis Park: The basketball court needs the backboard attached yet. c. St. Francis Park: Tom Armstrong and Randy Reopelle attended the meeting held on the Saturday before this meeting. Tom recapped the meeting held regarding St. Francis Park. People who have lived in the neighborhood a long time were generally opposed to basketball hoops, but mellowed a bit as the conversation went on. Randy Reopelle noted that there were some new families that we had not seen before at meetings regarding St. Francis Park. Some families who live nearby communicated that they would love to have basketball hoops so their children can come over to practice shooting basketballs in the hoop. Larry 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org DeHaan, a tennis player, and a retired Elgin High School tennis coach suggested a compromise. Mr. DeHaan's daughter and family live in the neighborhood and he r"k often plays tennis with his family at St. Francis Park. Mr. DeHaan suggested that basketball hoops be placed around the northeast court. Randy noted that allows the court to be used for basketball or tennis to be played. There will be two 8' rims for children and two 10' rims. Markings on the ground will only be a free- throw line that is 12' away from the 8' one and 15' away from the 10' one. There will no circles, no 3-point line. There will be a tennis net here so no one will be playing full-court basketball. There will also be a fence to keep balls from going back and forth. The second tennis court will have pickleball striping on it. It was decided to pencil in the date of July 14 for an opening celebration of St. Francis Park beginning at 11:00 a.m. V. Discussion of Park Development Noticing: Carl Missele, Fred Moulton and Eric Larson volunteered to go door to door to distribute flyers to residents living in the area surrounding the neighborhood park notifying them of public input session(s). Other notification methods to engage the residents in public input sessions is to post signage at the park, post on social media, involve neighborhood association, provide the information to the area school(s) to include in their communications to parents and legal guardians, and communicate with R.O.P.E.Officers. Post cards are sent out to addresses surrounding the neighborhood, typically within 1/4 mile of the park. VI. June Meeting: Randy asked board members what suggestions they had for this year's tour of parks. This year's park tour will include St. Francis Park, Kiwanis Park, Clifford- Owasco Park, Abbott Park and possibly Eagles Park if time allows. VII. Miscellaneous: a. Mayor Kaptain's Walking Challenge: We encourage everyone to either create a team for this year's walking challenge or join the Mayor's team. The challenge is for the month of June. b. Kids to Parks Event Report: The event was held at Hawthorne Hill Nature Center and included a self-guided scavenger hunt. Sixty-five people attended with 31 completing the scavenger hunt. VIII. Adjournment: MOTION: Carl Missele motioned to adjourn the meeting. Michelle Santucci seconded. Motion carried unanimously. Meeting adjourned at 7:01 p.m. Respectfully submitted, Verdelle Corn /V/E° Approved: .f1r-vc2") 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor III David J. Kaptain City Council E LG I NJ Corey D. Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G. Kozal Tuesday,June 26, 2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the May 29 Meeting III. Citizens Forum (items not on the agenda) IV. North Country Knolls Request V. Other VI. Parks Tours VIII. Adjournment r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor A, David J. Kaptain rk ,0„0„..................s., City Council E LG I N Corey D. Dixon Richard Dunne THE CITY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager June 26, 2018 Richard G. Kozal 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Andy Dogan, Chin Keomuongchanh, Marino Lamantia, Carl Missele, Fred Moulton Staff: Randy Reopelle, Maria Cumpata Absent: Eric Larson, Michelle Santucci r I. Call to Order: The meeting was called to order at 6:03 p.m. II. Minutes of the May 29, 2018 meeting: MOTION: Tom Armstrong motioned to approve the May 29, 2018 minutes as presented. Marino Lamantia seconded. Motion unanimously approved. III. Citizens Forum: None. IV. North Country Knolls Property Owners Association (NCKPOA): NCKPOA request the rental fee be waived for use of the Hawthorne Hill Nature Center (HHNC) on August 7 during National Night Out. Many of the members of NCKPOA support HHNC in a variety of ways. MOTION: Andy Dogan motioned the Board approve the waiver of fees for NCKPOA's August 7th rental of Hawthorne Hill Nature Center for the National Night Out Against Crime gathering. Chin Keomuongchanh seconded. Motion unanimously approved. V. Other: No discussion was held regarding any 'other' topic. r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org VI. Park Tours: The park tour was cancelled due to the rain. It will be re-scheduled as part of a future meeting. VIII. Adjournment: MOTION: Fred Moulton motioned to adjourn the meeting. Andy Dogan seconded. Motion carried unanimously. Meeting adjourned at 6:12 p.m. Respectfully submitted, Randy Reo elle , , //, gili.------ Approved: /,, / .,., / / / r r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org • Mayor (I� David J. Kaptain City Council ELGIN Corey D. Dixon Richard Dunne THE CrTY IN THE SUBURBS Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G. Kozal Tuesday,July 31,2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin,IL 60120 I. Call to Order r II. Minutes of the June 26 Meeting III. Citizens Forum(items not on the agenda) IV. Public Input from Abbott Park Meeting V. Park Tours VIII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org • Mayor III David J. Kaptain City Council E LG I N Corey D. Dixon Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager Richard G. Kozal July 31, 2018 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Andy Dogan, Marino Lamantia, Eric Larson, Carl Missele, Fred Moulton, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Absent: Chin Keomuongchanh I. Call to Order: The meeting was called to order at 6:04 p.m. II. Minutes of the June 26, 2018 meeting: MOTION: Carl Missele motioned to approve the June 26, 2018 minutes as presented. Andy Dogan seconded. Motion unanimously approved. III. Citizens Forum: None. IV. Abbott Park: Maria Cumpata summarized the public input meeting held Monday evening, July 30 at Abbott Middle School regarding Abbott Park. Flyers containing information on the public input meeting for Abbott Park were delivered throughout the neighborhood by Michelle Santucci, Fred Moulton, Carl and Chris Missele, and the Missele's grandchildren who were also joined by Michelle Santucci's children. Signs were placed in the park as well. Fourteen (14) people attended. There were grandparents, young families, three generations of a family, and an older couple present. Concept Plan/Design A was hands-down winner. B had a couple of votes. C had no votes. Currently there is a house-type structure in the park. Frequently the structure has a lot of graffiti damage. Several parents in attendance do not like the structure because they el' are always trying to explain to their children what the pictures on inside of the structure 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org are. One family and their daughter love the enclosed structure and insist that something like it is included in the park renovation. r -+ The architect will check if the playground platform can be partially enclosed to provide a playhouse-type structure. There is a line of trees in the park that one grandparent insisted the line of trees has to be removed as they block the view of the park. The neighbors noted that there are teenagers in the park, sometimes causing trouble. By eliminating the row of trees, the police driving by to check on the park could see farther into the park. Maria noted that she and the architect walked through the park and agreed the trees are a nice border and could thin out the trees and raise the canopies. Other comments received at the meeting included shaded covering area for parents When walking through the park Maria and the architect noted that there already is a lot of shade in the park. - Tom Armstrong suggested that it be determined where the shade is during the hottest part of the day to place benches at. Staff needs to post winning design, concept plan, on website by virtue of public meeting input held July 30 at Abbott Middle School. Also, place the winning design at Abbott Park as the "Coming Soon" design. V. Park Tours: The board's annual tour of parks began immediately after the adjournment of this meeting. VIII. Adjournment: MOTION: Fred Moulton motioned to adjourn the meeting. Marino Lamantia seconded. Motion carried unanimously. Meeting adjourned at 6:20 p.m. Respectfully submitted, Verdelle Corn;7 (%_.1 (7>?,17 .i L. Approved: 9Zic.c.// / / 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain ,(l City Council Corey D. Dixon E LG 1 N Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS` Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen City Manager Richard G. Kozel PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the August 28, 2018, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. The next regularly scheduled meeting is September 25, 2018, at 6:00 p.m. DATED: August 22, 2018 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain City Council E LE. I I\i Corey D. Dixon Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board City Manager AGENDA Richard G.Kozal Tuesday, September 25, 2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the July 31 Meeting III. Citizens Forum (items not on the agenda) IV. Jack Cook Park Phase 3 Designs V. Miscellaneous: A. Abbott Park and Sports Complex Playground Update B. Sport Groups' Capital Improvement Funding VI. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor 111hDavidJ. Kaptain rCity Council E LG I N Corey D. Dixon Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager Richard G. Kozal September 25, 2018 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Andy Dogan, Chin Keomuongchanh, Marino Lamantia, Eric Larson, Carl Missele, Fred Moulton, Michelle Santucci Staff: Maria Cumpata, Wayne Carlstedt I. Call to Order: The meeting was called to order at 5:56 p.m. II. Minutes of the July 31, 2018 meeting: MOTION: Andy Dogan motioned to approve the July 31, 2018 minutes and Michelle Santucci seconded with the addition of including Michelle Santucci's children joining Carl and Chris Missele's grandchildren in distributing flyers containing information on the public meeting for Abbott Park throughout the neighborhood surrounding the park. Motion unanimously approved. III. Citizens Forum: None. IV. Jack Cook Park Phase 3 Designs: Maria Cumpata summarized the latest plans from Smithgroup JJR, Inc. She pointed out a third soccer field, which is considerably far from the parking lot. The placement of the third soccer field is the only option to add another soccer field. We had discussed that paths could be mowed paths like the ones at Eagles Park. With mowed paths there is no maintenance besides mowing it. In addition, mowed paths do not experience washouts due to rain. JJR dropped in a romtech, which is basically a restroom designed to be virtually indestructible that basically does not require water or hookup to sewer. Chemicals are added and facility is naturally ventilated. Our goal is to have a plan in case we are required to submit one to Kane County or the state for a grant. r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org V. Miscellaneous: rA. Abbot Park and Sports Complex Playground Update: Maria noted that the bids for Abbott Park and the Sports Complex playgrounds opened on Monday, September 24. Base bid came in approximately$5,000 over what was budgeted. Staff will review tomorrow. There were some add alternates for Abbott Park that we really wanted to include in the park renovation such as new benches and new tables. We will review tomorrow with the goal to submit to city council at the next meeting October 10. The plan is to proceed this year, weather dependent. B. Sport Groups' Capital Improvement Funding: Reminder that the sports groups are invited to present to the board their season ending wrap-up. Next month's meeting will be the West Conference Room. Elgin Youth Football, Elgin National Little League, BMX, Trout Park Baseball (Teener League/Babe Youth), Post 57 Baseball, Classic Little League, and Elgin Men's Baseball. C. Other—Boards and Commissions: The city clerk's office is working on a resource packet for new board and commission members. The packet provides information and history of the city, city management, type of government, expectations of board and commission members, roles of members, number of members, and quorum information. The city asks that each board/commission member review the packet. They are interested in suggestions to include in the packet or if you have any questions. Randy Reopelle mentioned in the past that the city is looking elk to have the Parks and Recreation Board to have a student member on the board, which we have had in the past. Brett Lind, our Youth/Teen Supervisor, probably has several teen prospective candidates we could recruit to be on the board. The other form is the board and commission feedback form. Included is what is in the ordinance. Most of the information is pretty generic. When you get to item J. where it states one of the duties as "to recommend to the city projects to improve and beautify The Centre, Lords Park Pavilion and Wing Park Band Shell." Item K states recommend new equipment, projects, and programs for The Centre, Lords Park Pavilion and Wing Park Band Shell. Maria already suggested to the city clerk changing the phrasing to recommend to the city council projects to improve and beautify the facilities and amenities of the Parks and Recreation Department. There are also items on the back page. As you know this board is responsible for waiving fees specifically for the Lords Park Pavilion in the past. Maria suggests that item 3's "event is open to the general public" should be removed as many of the events at the pavilion are not open to the public. Also, item 4's "the event is not scheduled for a Friday,Saturday or Sunday" should be removed. For instance, Gifford Park Association (GPA) always has their potluck on a Friday. "Pay for the cost of cleanup" should be removed as we do not generally charge for standard cleanup. Item M, "to coordinate and recommend,"once again, "The Centre, Lords "'' Park Pavilion and Wing Park Band Shell" should change to "facilities and amenities of the Parks and Recreation Department. 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Take these documents home to review. Email any suggestions you have to Maria. Maria will compile suggestions and forward back to each of Parks and Recreation's Board members. D. Chin Keomuongchanh communicated that he has been asked to follow up on Wing Park Golf Course's flooding area and the repair that was to be completed. Maria noted that water lines have been run underground to take excess water down to the creek. Carl further explained that the water lines, which run down towards Tyler Creek with the water exiting into Tyler Creek. The pipes, which are about 8" round, depend on gravity to take the water down to the creek. Maria further explained that the water will run via the pipes quicker and noted that with the amount of rain in a short period of time recently,there can be some standing water but the water will drain a lot quicker. Andy Dogan noted that this type of system has to be designed with a restricter so the water flowing into a body of water (creek, river, lake, etc.) does not overwhelm it. VIII. Adjournment: MOTION: Michelle Santucci motioned to adjourn the meeting. Marino Lamantia seconded. Motion carried unanimously. Meeting adjourned at 6:35 p.m. Respectfully submitted, Maria Cumpata Nout_ta Approved: /*/Z r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor 111 11 David J. Kaptain City Council E LG I N Corey D.Dixon Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S.Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board City Manager AGENDA Richard G.Kozal Tuesday, October 30,2018 6:00 p.m. The Centre of Elgin West Conference Room Lower Level 100 Symphony Way Elgin,IL 60120 Call to Order II. Minutes of the September 25 Meeting III. Citizens Forum (items not on the agenda) IV. Youth Sports Group Presentations V. Miscellaneous VI. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor 111 David J. Kaptain rCity Council E LGIN Corey D. Dixon Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager Richard G. Kozal October 30, 2018 6:00 p.m. The Centre of Elgin West Conference Room, Lower Level 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Chin Keomuongchanh, Marino Lamantia, Eric Larson, Carl Missele, Fred Moulton Absent: Andy Dogan, Michelle Santucci Staff: Maria Cumpata, Wayne Carlstedt, Verdelle Corn I. Call to Order: The meeting was called to order at 6:00 p.m. II. Minutes of the September 25, 2018 meeting: MOTION: Carl Missele motioned to approve the September 25, 2018 minutes and Fred Moulton seconded. Motion unanimously approved. III. Citizens Forum: None. IV. Youth Sport Groups' Presentations: The capital improvement requests presented are summarized below. ELGIN NATIONAL LITTLE LEAGUE: Ron Meyers presented. Mr. Meyers summarized the league's 2018 accomplishments. He noted that participation numbers were down again. National Little League's 2019 capital improvement requests include: - Construction of a portable toilet enclosure on the north side with concrete slab (without slab $1,500): $ 3,500 - Field leveling on senior field #7: $ 3,000 - Fencing on senior league field #7 $ 2,000 ELGIN NATIONAL LITTLE LEAGUE TOTAL= S 8,500 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org ELGIN BMX ASSOCIATION: Wes James presented The Hill BMX's 2019 capital improvement requests. He explained the turns are asphalt and have been patched and repaired and are now at the point repaving is required. Over 25 vendors have declined to quote or have not responded. Elgin BMX is seeking guidance from USA BMX organization to find qualified contractor(s). Their list of projects, which are not separated out by current year 2018 and future years' projects follow. Prioritization of future projects and quotes were not submitted. Maria requested that BMX get her a detailed request for 2019 with cost estimates. - Repaving three turns - Repaving the starting hill - Paving the finish line - Paving the staging lanes - Rebuild the announcers' tower. - Build a patio for the concession area - Build a covered roof area for the staging - Build a covered roof area for concessions - Seal the limestone with a slurry based sealant - Install a fence to protect the track - Install a new gate system - Install a timing system - Install a finish line truss with cameras - Install a starting line truss with lighting ELGIN YOUTH FOOTBALL LEAGUE (EYFL) and CHEER: EYFL's 2019 capital improvement requests: - Heating in concession stand $ 5,200 - Install energy saving hand blowers $ 1,800 - Replace gutters on concession stand $ 1,600 - Shoulder pad storage racks (5 sets) $ 1,200 - Regrading northwest corner of field $ 2,850 ELGIN YOUTH FOOTBALL LEAGUE and CHEER TOTAL= $ 12,850 ELGIN MEN'S BASEBALL LEAGUE: Augie Murado presented 2019 capital improvement requests: - Purchase AED. See quote #146 attached to presentation packet. $ 1,635.28 - Install warning track for field #1, field #2 (sides), and field #4. See quote#146 attached to presentation packet. $ 12,000.00 - Expansion of field #3 to 60/90 and 55/80. See quote attached to presentation packet. $ 29,500.00 - Install new welcome sign with park rules regarding usage of field, dogs, smoking, alcohol. $ 350.00 - Trim trees at entrance drive and throughout facility. See Morales Tree Service proposal. $ 950.00 ELGIN MEN'S BASEBALL LEAGUE TOTAL= $ 44,435.28 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org V. Miscellaneous: None. [ VIII. Adjournment: MOTION: Fred Moulton motioned to adjourn the meeting. Chin Keomuongchanh seconded. Motion carried unanimously. Meeting adjourned at 7:48 p.m. Respectfully submitted, Verdelle Corn Approved: i \/?-7/s- 150 \ a $150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor III David J. Kaptain City Council E LG I N Corey D. Dixon Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board City Manager AGENDA Richard G. Kozal Tuesday,November 27, 2018 6:00 p.m. The Centre of Elgin Staff Conference Room Upper Level 100 Symphony Way Elgin, IL 60120 Call to Order II. Minutes of the October 30 Meeting III. Citizens Forum(items not on the agenda) IV. Youth Sports Group Update V. Miscellaneous a. Senior Services Request b. 2019 Proposed Meeting Schedule c. Distribution of 2019 Board Packets d. Other VI. Adjournment 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council E L. Corey Dixon rry Gavin vin THE CITY IN THE SUBURBS` Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager Richard G.Kozal November 27, 2018 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Andy Dogan, Chin Keomuongchanh, Marino Lamantia, Eric Larson, Carl Missele Absent: Fred Moulton, Michelle Santucci Staff: Maria Cumpata, Wayne Carlstedt, Verdelle Corn Call to Order: The meeting was called to order at 6:00 p.m. II. Minutes of the October 30,2018 meeting: MOTION: Carl Missele motioned to approve the October minutes and Tom Armstrong seconded. Motion unanimously approved. III. Citizens Forum: None. IV. Youth Sport Groups' Updates: Maria Cumpata along with staff (Wayne Carlstedt and Greg Hulke) are meeting on December 3 at 1:30 p.m.to review the requests presented at the October board meeting. She sent a meeting notice out for the meeting and requests board members to participate as in past years. Andy Dogan noted that he will know by tomorrow(November 28) if he can come. Maria noted that BMX will have more information than presented prior turned in to her by the end of the week. r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org V. Miscellaneous: None. a. Senior Services Request: Senior Services Associates requests a fee waiver for rental of Lords Park Pavilion on Wednesday, September 18, 2019. Senior Services holds an annual picnic for senior citizens and members of the Elgin Police Department assist in serving lunch to seniors. MOTION: Carl Missele motioned to approve the fee waiver as defined. Andy Dogan second. Motion carried unanimously. b. 2019 Meeting Schedule: The 2019 schedule for the board's meetings was distributed and will be provided to the city clerk. c. Distribution of 2019 Board Packets: Verdelle will create a folder in Box to post the Board packets. Each board member will receive a link to the folder in their email. Once accepted, each member will have access to the Box folder. A trial post will be sent send invitations to each board member by the end of the week. d. Dedication of Centre: Maria reminded everyone that on December 7, the city is dedicating The Centre of Elgin in honor of Ed Schock. The building will be known as Ed Schock Centre of Elgin. VIII. Adjournment: MOTION: Marina Lamantia motioned to adjourn the meeting. Chin Keomuongchanh seconded. Motion carried unanimously. Meeting adjourned at 7:48 ( p.m. Respectfully submitted, 1 /1/4///741 Verdelle Corn Approved: ! , 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org