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HomeMy WebLinkAbout09_26_17 PandR Adv Bd Minutes - APPROVEDA ELGIN THE CITY IN THE SUBURBS- Mayor David J. Kaptain City Council Corey D. Dixon Richard Dunne Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F. John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager September 26, 2017 Richard G. Kozal 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Marino Lamantia, Eric Larson, Carl Missele, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Absent: Andy Dogan, Chin Keomuongchanh, Fred Moulton I. Call to Order: The meeting to order at 6:04 p.m. II. Minutes of the July 25, 2017 meeting: MOTION: Carl Missele motioned to approve the July 25th minutes as presented. Marino Lamantia seconded. Motion unanimously approved. III. Citizens Forum: None. IV. Request Related to Lords Park Pavilion: Portrait paintings of George and Mary Lord were displayed by Terry Gable and his wife. They commissioned local artist Earl Burnidge to paint the portraits and are requesting the portraits be installed in the Lords Park Pavilion and be a part of Heritage Month (May) celebration. Each would have a Heritage Commission plaque and interpretive signage. The board and staff thanked Terry and Sue and agree the portraits would be a welcome addition to the Pavilion. All agreed the interpretive signage will be an important historical documentation of the contributions made by George and Mary Lord. Randy Reopelle noted that he will check with the City Manager to find out if the request needs to go before city council. He will also need to check with Rich Hoke, Building Maintenance, and Gary Bender, Land Management so the portraits, plaques and signage are protected. Terry and Sue noted they want to be co- sponsors with Parks and Recreation and the Heritage Commission. Maria Cumpata inquired if they had a 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org preference as to where the portraits should be mounted in the Pavilion. Sue responded they preferred the portraits hang high up in the front area. MOTION: Marino Lamantia motioned that the Board recommend the placement of these two portraits and informational signage and plaques in the Lords Park Pavilion during heritage month. Tom Armstrong seconded. Motion carried unanimously. V. Request Related to Millennium Park: Scheduled for this agenda item was Mr. Rick Roth. Chair Eric Larson noted that Mr. Roth was not present. If he arrives late, the agenda item will be discussed at that time. Randy Reopelle provided a brief background: Mr. Roth planned to explain to the board and staff why he requests lighting in Millennium Park because kids have been hanging out by the gazebo. Eric would like to know if this is a request from the neighborhood or one individual. Therefore, the discussion will be placed on hold and Randy will follow up with Mr. Roth. VI. Naming of Bowes Creek Neighborhood Park #2: The board determined that a survey will be sent to homes in the neighborhood to determine the name of the park. The survey will include the name of the park that neighborhood refers to park as, Fairway Park; plus the names of two famous local golfers, Willie Leith Park and Ella Mae Williams. The fourth slot will be open for the neighbors' suggestion. Marino Lamantia will work with neighborhood associations to email the survey to neighborhood residents. VII. CDBG Park Project Update: Plans for the 2017/2018 park projects haven't changed much. The bulk of the funding will go to St. Francis; a little will be done at Kiwanis Park with half a basketball court; then Clifford Owasco, and Frazier Park with a playground. There is no path leading into the park and there are ADA issues because it is not connected with a pathway. We can put in a connection down to Frazier Park and another connection to the residences. For all three projects the all- inclusive estimated costs are $789,698. The budget is $750,000. When projects are bid there will be line items that can be taken out of project(s) and excluded from project contract /work. Randy also noted that the projects should go out to bid for construction this year. Maria Cumpata noted that St. Francis Park has to be completed before the drop -in playground summer season and the free summer lunch program. St. Francis Park has the largest numbers for both programs of all the park locations utilized for these programs each summer. Randy will arrange for Land Management's input on the St. Francis playground designs that are due soon. They will rule out play structures that are a challenge to maintain or hard to obtain parts for. Next, we will notify the board members with a date /time that the remaining playground designs can be viewed. Hopefully the number of designs remaining will be four or under. Those design boards will be taken to McKinley Elementary School for students to place their vote for their individual favorite. 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org VIII. Miscellaneous: a. Other: Tom Armstrong summarized Bike Your Park Day event on Saturday. The route used last year will be repeated in reverse; last year's morning route will be in the afternoon this year and last year's afternoon route will be in the morning this year. Tom will send event flyerto Michelle Santucci, Carl Missele, Marino Lamantia and Eric Larson to share with neighborhood organizations. He will also send the flyer to Maria Cumpata, who will have it posted to the city website. b. Adjournment: MOTION: Carl Missele motioned to adjourn the meeting. Michelle Santucci seconded. Motion carried unanimously. Meeting adjourned at 6:52 p.m. Respectfully submitted, Verdelle Corn, Recording Secretary Approved:'/ 150 Dexter Court, Elgin, IL 60120 547- 931 -6100 www.cityofelgin.org