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HomeMy WebLinkAbout04_25_17 PandR Adv Bd Minutes - APPROVEDJ�► ELGIN THE CITY IN THE SUBURBS Mayor David J. Kaptain City Council Corey D. Dixon Richard Dunne Terry Gavin Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F. John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager April 25, 2017 Richard G. Kozal 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Marino Lamantia, Eric Larson, Carl Missele, Fred Moulton, Michelle Santucci Absent: Andrew Dogan, Chin Keomuongchanh Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Eric Larson called the meeting to order at 6:03 p.m. II. Minutes of the February 28, 2017 meeting: MOTION: Carl Missele motioned to approve the February 28 minutes as presented. Fred Moulton seconded. Motion unanimously approved. III. Minutes of the April 11, 2017 meeting: MOTION: Carl Missele motioned to approve the April 11 minutes as presented. Fred Moulton seconded. Motion unanimously approved. IV. St. Francis Park Concept Plan: Randy Reopelle reviewed the concept plan based on feedback from neighbors of the park at the April 11 public input meeting held at McKinley Elementary School. a. Backstop will not bean arch -type as children climb on them and the frame can be damaged. 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org b. The soccer field will have cyclone fencing around it with a surface that may be asphalt or synthetic turf. A turn -style gate entry may be added and there will be a bench seating area. c. The gazebo will similar to the one at Kiwanis Park and able to accommodate four picnic tables. Electricity is possible in the gazebo. d. The tennis courts will be resurfaced with an overlay of pickle ball on one. The tennis courts will be fenced in and include a turn -style gate entry. e. Additionally there will be a drinking fountain with bottle filler. Playset for older children and a playset for younger children. Ground cover would be poured in place, which is an ADA accessible option. Festival Park is an example of this. Fred Moulton inquired why an electrical outlet would be included (in gazebo) as neighbors want a neighborhood environment. Marino Lamantia noted that electricity is not needed. It was explained that some people use electricity for their crock pots and other warming appliances when having picnics. Randy noted that the electricity and water can be separated out on the bids. Tom Armstrong inquired as to how tall the fencing would be around the soccer area. Randy responded that typically the fence would be 6 feet. Tom then suggested a row of trees be planted behind the soccer goals, or a taller fence be included, to stop soccer balls from going into the street. Eric Larson inquired if all children use ADA accessible playgrounds. Michelle Santucci and her children use ADA accessible playgrounds in the surrounding areas. All children love playing on the playsets regardless and do not realize the playsets are designed to meet ADA accessible requirements. Randy noted that Huntley and South Elgin have ADA accessible playgrounds and can check with them on usage. Michelle Santucci recommended that canopies be included at playsets so the equipment does not get too hot. It was also noted that an area of sand for a sand digger should added to the plan. Randy wrapped up the discussion noting that we will have additional public input on specifics of the park including playground colors, etc. In the meantime, Verdelle can email 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org those who provided their email address at the April 11 meeting and call those who supplied only a phone number to let them know how to find the concept plan online. V. Elgin Sports Complex Concept Plan: a. Eric Larson noted the board previously agreed the site should be more of a park atmosphere than what the concept plan shows. b. Randy noted that trails include a trail that would be 1 mile, another that would'' /: mile, and another that would +/- a mile. c. Randy also communicated that a plan for all the areas, including future areas such as the power building, should be done now. It was recommended to put more athletic fields and parking in that area. d. The pink building on the concept plan is the privately operated sports center, which would probably be half soccer and half basketball. e. The concept plan has been sent to MOT as there will be a request for a right -in / right -out, entry /exit along route 31. f. Maria Cumpata noted she was asked if there is a required distance between a park and a facility holding criminal insane. That issue will be investigated. g. Tom Armstrong communicated that the horse barn could be a historical museum for the Elgin State Hospital history. h. Randy noted that the area between the laundry building and the horse barn should be designated as "maintenance and operations'. 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org ❑ _I NM HOODED BACKSTOP $19dt01 NEWC UNm PU OGNO wxX PGUNED Ix PUCE U.SR BU 25 SMJMPE. RC BS1] TS"G-RWFED $TPUC .. SPINNER Y BELT SWINGS. NT$WING. A MNG, ,� A SgNB PLAY MEA /MB N BENCHES NIANIAN C EPIFIIIEflS - _ J NEW NXE WN P.I. AE .0 fCSG CONN.. / DRINKINB FOUNT NWIM SOME FILLER G9 r WIDE COXC0.ElE SIBEWNYS G NFL NEWPENLEBSY HET.TUR SOCCE0...PIAYEX BENCXNIO NXNSIILE ENIINNLE y PEA ETENNISCOURTSWRH $g PF AP1G(LE&NNSME 10 EB CE N TIIPN6T4E ENIPNICE L WtGE ET'£ROIWENS M BUFFER [ B IBNCOUR MDSTREE! ENNANCE MSnNGP SIGN i I : - AREAWNHRGINGGY E - INFOwnnnoX REGMOIxc THE $rtE PLIY _ V. Elgin Sports Complex Concept Plan: a. Eric Larson noted the board previously agreed the site should be more of a park atmosphere than what the concept plan shows. b. Randy noted that trails include a trail that would be 1 mile, another that would'' /: mile, and another that would +/- a mile. c. Randy also communicated that a plan for all the areas, including future areas such as the power building, should be done now. It was recommended to put more athletic fields and parking in that area. d. The pink building on the concept plan is the privately operated sports center, which would probably be half soccer and half basketball. e. The concept plan has been sent to MOT as there will be a request for a right -in / right -out, entry /exit along route 31. f. Maria Cumpata noted she was asked if there is a required distance between a park and a facility holding criminal insane. That issue will be investigated. g. Tom Armstrong communicated that the horse barn could be a historical museum for the Elgin State Hospital history. h. Randy noted that the area between the laundry building and the horse barn should be designated as "maintenance and operations'. 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org VI. Student Representatives: The city is planning to seek and appoint student representatives on commissions. The initiative came from the Leadership Academy's inquiring asking how students could be of service to the city. Therefore, the city manager's office is asking what expectations the board has for student representatives who would serve on the Parks and Recreation Advisory Board. Expectations include: a one -year term, participate in meetings, be prepared to represent their age group /peers, be willing to share opinion and participate fully in board meetings and initiatives. Eric Larson suggested staff check at Elgin Community College for students majoring in degrees applicable. VII. Miscellaneous: a. Other: Randy Reopelle noted that developers have started building homes again west of Randall Road. Phase one is a residential development off MacDonald and phase two is closer to Corron Road. If a splash pad is included in a new park in these developments Michelle Santucci recommends the splash pad have more elements — more intricate. An example of such a splash pad is the one in Carpentersville, which has tunnels and climbing. Eric Larson noted that the NorthEast Neighborhood Association (NENA) is hosting a day in the week -long professional cycle race, Dennis Jurs Memorial Race. Tuesday, July 18 is NENA's day to host the race. Randy noted he is out of town the last Tuesday in June and will not be able to participate in the board meeting. He is out June 25 — 29. June is typically the meeting where the board and staff tour specific parks and asked if the board could meet on the 20th or the 13th. Fred is out of town the 14th through the 211t. It was determined that the June meeting would be cancelled and the park tour will take place during the July meeting. VIII. Adjournment: MOTION: Fred Moulton motioned to adjourn the meeting. Carl Missele seconded. Motion carried unanimously. Meeting adjourned at 7:24 p.m. Respectfully submitted, Verdelll e Corn, Recording Secretary Approved: 4&��� 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org