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HomeMy WebLinkAbout01_31_17 PandR Adv Bd Minutes - APPROVEDA ELGIN THE CITY IN THE SUBURBS Mayor David J. Kaptain City Council Richard Dunne Terry Gavin Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F. John Steffen Parks and Recreation Advisory Board Meeting Minutes January 31, 2017 City Manager 6:00 p.m. Richard G. Kozal The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Chin Keomuongchanh, Marino Lamantia, Carl Missele, Fred Moulton, Michelle Santucci Absent: Andrew Dogan, Eric Larson Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Carl Missele called the meeting to order at 6:02 p.m. II. Welcome New Board Members: Chin Keomuongchanh was welcomed and introduced. III. Minutes of the November 29, 2016 Meeting: MOTION: Tom Armstrong motioned to approve the November 29 minutes as presented. Fred Moulton seconded. Motion unanimously approved. IV. Citizens Forum (items not on the agenda): Jennifer Cook presented her plan for Cook's Ice Cream to open a seasonal ice cream cart and concession stand business at the northwest side of Festival Park. She requests that the Parks and Recreation Advisory Board recommend to City Council that Cook's Ice Cream be allowed to seasonally sell ice cream and concessions from a permanent cart /stand at Festival Park. She has met with Brad Bohner, Public Health Inspector and briefly met with EPD Chief Swaboda and Officer Conan Fender. Cook's will service 6 flavors of ice cream, floats, and craft beverages. Sustainable products will be used; boxes vs. plastic, and no artificial colors or ingredients will be used. Currently, Jennifer Cook is in negotiations to establish a commissary at 117 S. Grove where she can store supplies and cart. Cook's Ice Cream will operate under Kane County's mobile vendors permit as recommended by Brad Bohner. Ms. Cook plans for 11:00 a.m. to 4:00 p.m. hours of operation, between Memorial Day and Labor Day. If commissary negotiation is 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org successful, she can operate longer ... to early fall. Michelle Santucci noted that the business could continue into winter months serving hot drinks at City Skate Ice Rink. Randy Reopelle noted that Grand Vic's event dates may be listed as exceptions to hours in any contract, blocking out events where vendors are required to pay a fee. He will work with Jennifer Cook on specific terms of an agreement and bring it back to the next Board meeting. V. Sports Complex Concept Plan: South Development Plan, includes re- paving the road from the existing road running from the soccer fields to IL Rt. 31 entry; and leaving the office building alone for now. The bike path is not plotted yet. Elements around Larkin Center include three options, A, B, and C. VI. a. Option A: Volleyball, hockey, fields and sledding area are located to the south of Larking Center. Shuffleboard, pickle ball, bocce ball, and shelter are located just east of Larkin Center. Tennis is directly south of these amenities. Parking is on the north side of Larkin Center. b. Option B: Hockey is just southwest of Larkin Center with parking on north side of Larkin Center. An extension from existing road running from soccer fields easterly ends at tennis courts. Between existing road and tennis courts are volleyball, bocce ball, shelter, pickle ball, additional parking and shuffleboard. c. Option C: Hockey, volleyball, shuffleboard, pickle ball, shelter, bocce ball, and tennis. Plan has parking on north side, western portion in front Larkin Center. Road extends south between additional parking and hockey. Additional parking is east of shuffleboard, shelter, bocce, pickle ball, volleyball and tennis; and west of extended roadway and hockey. Maria Cumpata noted that currently t -ball and two soccer fields are located back where Larkin Center area is. We need to plan where t -ball and soccer replacement fields will be located to. Randy Reopelle asked for board members preference on options. Chin Keomuongchanh prefers option C. Michelle Santucci prefers option C but would like sledding hill added. Fred Moulton prefers option C, but with sledding hill added. Marino Lamantia prefers option C without the curved row of trees on the plan. Tom Armstrong prefers option C, which makes the road more open. Carl Missele prefers option C as well. Option C is the board's unanimous preference. Randy asked for the board's input on a bike path. Members noted they prefer a winding bike path through the property. Tom Armstrong noted it should be family friendly and away from traffic and at least 10' wide. Tom noted that at Routes 31 and 20 the state is looking at constructing an 8' -wide path on west side of bridge. The city's grant probably has requirements on width of paths, which Randy will investigate. 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org VII Youth Sports Facility Grants: Maria Cumpata noted that Elgin National Little League (ENLL) did not turn in estimates for parking lot lights. The league is not sure what the problem is; therefore, $900 of youth sports facility grant will be allocated to ENLL to investigate and determine the cause of the parking lot lights' issue. Elgin Classic Little League (ECLL) requested funding to expand and repair field 2's announcers' booth, which we will split the cot 50/50 with ECLL. The recommendations by staff and board members to be presented to City Council for approval are as follows. American Legion - Scoreboard 10,00 Total $ 10,000 Elgin National Little League - Fence Repairs $ 3,900 - Dugout Roofs on #3 and #4 $ 1,675 - Parking Lot Lights on Northside 900 Total $ 6,475 Elgin Classic Little League - Asphalt Walkway $ 6,800 - Reroof Field #2 Dugouts $ 3,225 - Expand and Repair Announcers Booth on Field 2 3,200 Total $ 13,225 Elgin Youth Football - Field Renovation $ 8,400 - Concrete 4,00 Total $ 12,400 The Hill BMX - New Pole and Light $ 3,900 - Wood Repair and Ryno Deck 4 000 Total $ 7,900 Total presented for consideration: $ 50,000 MOTION: Marino Lamantia motioned that the Park and Recreation Board recommend that the City Council approve the awards as presented. Fred Moulton seconded. Motion carried unanimously. Miscellaneous: a. Lords Park Bridge: Randy noted that the bridge between the lower lagoons is to be replaced. Christine Sundquist would like to see it as a piece of artwork in a park. The board noted moving the bridge would costly. Tom Armstrong suggested that the 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org History Museum could cut a piece out and place it their artifact garden. Randy will follow up with them. b. Other: Tom Armstrong shared that the April 18 ECN Elgin Alive program at Gail Borden Public Library would feature a famous park historian. VIII. Adjournment: MOTION: Marino Lamantia motioned to adjourn the meeting at 7:04 p.m. Michelle Santucci seconded. Motion carried unanimously. Respectfully submitted, Verdelle Corn, Record in Sec Approved: 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org