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HomeMy WebLinkAbout2016 Parks & Recreation Board Minutes & Agendas Mayor David J. Kaptain 11! ► • "°`a"° City Council E L( I N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS' Rosamaria Martinez Tish S.Powell John Prigge Carol Rauschenberger Toby Shaw Parks and Recreation Advisory Board F.John Steffen AGENDA City Manager Tuesday,January 26,2016 Sean R.Stegall 6:00 p.m. The Centre of Elgin Parks and Recreation Administrative Office Second Level 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the November 17, 2015 Regular Meeting III. Citizens Forum (items not on the agenda) IV. Eagles Property Plan V. Community Development Block Grants for Parks VI. Tobacco Ordinance - Other Public Spaces VII. Miscellaneous a. Request of Rental Waiver b. Other VIII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council E LG I ISI Richard Dunne Terry Gavin THE CITY IN THE SUBURBS- Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes January 26, 2016 City Manager 6:00 p.m. Sean R.Stegall Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Carl Missele,Tom Armstrong, Marino Lamantia, Eric Larson, Fred Moulton, Xitlali Navarro, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Carl Missele called the meeting to order at 6:01 p.m. C II. Minutes of the November 17, 2015 Meeting: Correct "and break out" to "including" on page 2, within agenda item V. Grolich Park Update. MOTION: Eric Larson moved to approve the November 17th minutes with correction noted above. Marino Lamantia seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Eagles Property Plan: Randy Reopelle noted that the concept plan was completed a few years ago. The park way and road way will remain gravel. If asphalted we have to do compensatory work. Any pervious surface's runoff has to be controlled with a storm water maintenance system (pond retention). The park will be mostly a passive park. The southwest area hopefully can be a turf area for soccer, plus some native habitat restoration and a bridge over the creek so the maintenance crew can get across the creek to mow. Once the survey is complete, an alternate concept plan will be done. Per the City's agreement with Kane County Forest Preserve, who owns the property, construction of the park is to be completed by July 1, 2017. V. Community Development Block Grants (CDBG)for Parks: Up to $750,000 is available in Community Development Block Grants for either Public Works project(s) or Park 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org projects. Directed to come up with up to $750,000 in park improvements in low to moderate income areas and in an area that serves the neighborhood. So we are looking at neighborhood parks rather than the sports complex or a regional park. Park projects identified include: - Grolich Park's phase 2, which includes a walk path, pullout exercise pods and placing new exercise equipment, and replace the picnic shelter. - Trillium Park including a playground and loop trails. - Eastside Recreation Center's area on the west of facility parking. The park is to be named Woodview Neighborhood Park. - Wing Street Park work is safety. There are timbers and fencing to be removed. The CDBG grants are on the next council agenda VI. Tobacco Ordinance — Other Public Spaces: The ordinance includes "other public spaces" as expanded by the Legal Department. A discussion regarding what Parks and Recreation programs, such as City Skate, or other city areas, such as the river promenade, should have signage posted or be designated as a park. It was determined that City Skate is a facility and is covered by policy. Signage will be posted at City Skate. Other public areas such as the promenade will be monitored. VII. Miscellaneous: r a. Request of Rental Waiver: The Eagle Heights Residence Associate (EHRA) requests a fee waiver Wing Park shelter 1 for Saturday, July 23, 11:00 a.m. to 5:00 p.m. for a group of approximately 75 EHRA residents for their annual neighborhood cookout/gathering. EHRA conducts one to two clean-ups of Tyler Creek. MOTION: Marino Lamantia motioned to approve the fee waiver as defined. Eric Larson second. Motion carried unanimously. b. Other: Tom Armstrong reported on the following: There is a CommEd grant for natural areas, board walks that would be suited for work at Trillium Park. The deadline is March 15. County grant (via Robert Wood Johnson Foundation) funds up to $60,000 for planning a program targeting lower to moderate income single mothers to assist mothers getting back 'on their feet.' The county is interest in Elgin. March into Health: Activate Elgin committee is working on Mayor's Walking Challenge and a more formalized tracking/monitoring system such as "Walker Tracker" custom URL that would allow Elgin residents to sinc to the tracker. Walker Tracker can sinc to FitBit and almost all other devices. VII. Adjournment: MOTION: Tom Armstrong motioned to adjourn the meeting at 7:12 p.m. Fred Moulton seconded. Motion carried unanimously. 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org "64 ( Respectfully submitted, Verdeile Corn, Recording Secretary di9/1;4' Arqt ) Verdeile Corn, Recording Secretary Approved: h KA.w 4 ,2c,/6 C C 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org L;t David J.Kaptain t'v . E LG N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS' Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw Parks and Recreation Advisory Board F.John Steffen AGENDA Tuesday, February 23, 2016 Sean R.Stegall 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the January 26, 2016 Meeting III. Citizens Forum (items not on the agenda) IV. Grolich Phase 2 Park Plan V. Wing Street Park Plan VI. Youth Sports Grants VII. Miscellaneous a. Chairman Discussion b. Other VIII. Adjournment 150 Dexter Court,Elgin,II. 60120 847-931-6100 www.cityofelgin.org e Mayor David J. Kaptain 11'r City Council ELGIN Richard Dunne Terry Gavin THE CITY IN THE SUBURBS- Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes February 23, 2016 City Manager 6:00 p.m. Sean R.Stegall Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Carl Missele,Tom Armstrong, Marino Lamantia, Eric Larson, Fred Moulton, Xitlali Navarro Absent: Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Wayne Carlstedt, Verdelle Corn I. Call to Order: Carl Missele called the meeting to order at 6:05 p.m. II. Minutes of the January 26, 2016 Meeting: MOTION: Tom Armstrong moved to approve the January 26 minutes as presented to the board. Eric Larson seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Grolich Phase 2 Park Plan: Randy Reopelle noted that the Grolich Park phase 2 work is one of four projects that will be funded through the 2016/2017 Community and Development Block Grant program. Wing Street Park is the second and will be discussed next. The other two, Trillium Park and Woodview Park (next to Eastside Recreation Center) still have work we need to do before we bring concept plan discussion to board and public. Wayne Carlstedt worked with Andrew Cummings, President of South West Area Neighbors to notify residents of this board meeting to provide feedback on Grolich Park's phase 2 park plan. The park plan, which addresses ADA issues, includes a fitness cluster next to the playground, an asphalt walking path 6' wide, and a shelter. The fitness cluster will have two or three of the five pieces of equipment that will be ADA accessible. The current shelter may be salvageable. Rich Hoke, Building Maintenance Director, is checking on soundness of shelter. The roof was r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org repaired a few years ago and if the shelter is determined to be sound, it will be renovated and reused. Maria Cumpata noted that the path's slope may be challenging. Randy noted that the grade does change and will check into including a second loop that gives an option for an accessible and shorter option. Eric Larson recommended that we celebrate the park as ADA accessible once completed. Randy agreed celebrating the first ADA accessible park is a good idea. In addition the design of the park is family friendly. Parents/guardians can work out using the fitness cluster and still monitor their children on the playground structure. V. Wing Street Park Plan: Randy Reopelle noted the concept plan was included in the board's packet and that the Housing Authority of Elgin invited neighbors of the park to provide input on the park and concept plan at this evening's board. The park is located just west of IL Rt. 31 and is on a steep and narrow lot. The wood timber retaining wall will be removed and will be replaced with a concrete or block retaining wall. VI. Youth Sports Grants: Maria Cumpata noted the Youth Sports Organizations requested $333,001 in funding for improvements. After the groups presented requests at the October board meeting, some of the groups were contacted to revise information and estimates as presented at the October board meeting. Trout Park Baseball did not submit a request for 2016. Highlights of the recap included: • Elgin National Little League's (ENLL) request for expansion of announcers' booth on field 2 was revised to be architectural drawings for expansion this year. Field 2 is used for Central States Little League Tournament and they are in process to secure the 2017 National Girls Fastpitch Tournament. To secure the national tournament, upgrades have to be done. • Elgin Youth Football (EYF): Maria will meet with the architect regarding drawings for west end bathrooms. • The Hill BMX: The starting structure is leaning and needs to be reconstructed. The recommendations by staff and board members to be presented to City Council for approval are as follows. Elgin National Little League • Scoreboard for Field #1 $ 5,201 • Architect drawings for expanded announcer booth $ 2,500 • Covered material bins $ 4,608 Total $ 12,309 Elgin Classic Little League • Refurbish infield Wing Park field #2 $ 10,960 • Replace roof Wing tractor shed $ 3,701 Total $ 14,661 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Elgin Youth Football • Water Heater $ 700 • Field Renovation $ 2,000 • Door replacement $ 500 • Architect drawings for west end bathrooms $ 3,520 Total $ 6,720 The Hill BMX • Gate safety upgrades $ 2,810 • Storage shed and start tower $ 12,000 • Asphalt turns and start $ 1,500 Total $ 16,310 Total presented for the board's recommendation: $ 50,000 MOTION: Eric Larson motioned that the Park and Recreation Board recommend that the City Council approve the awards as presented. Tom Armstrong seconded. Motion carried unanimously. VII. Miscellaneous: a. Chairman Discussion: Carl Missele and Randy Reopelle noted that Carl's term as Chair ends April 30. Please let Randy know if you are interested in serving as Chair effective May 1, or talk to Carl for information on responsibilities of position. b. Other: Randy highlighted this year's March into Health events. On March 19 Gail Borden Library hosts a workshop on the Mayor's Walking Challenge. The workshop will provide tips to get started, show how to register, etc. For suggested walking routes in Elgin, visit Activate Elgin's website, http://activateelgin.org. To record steps participants will register on www.walkertracker.com. Tom Armstrong noted Activate Elgin's goal is for 210 million steps over a six week period to be logged on WalkerTracker with 1,000 Elgin residents participating. VII. Adjournment: MOTION: Marino Lamantia motioned to adjourn the meeting at 6:55 p.m. Fred Moulton seconded. Motion carried unanimously. Respectfully submitted, Verdelle Corn, Recording Secretary Verdelle Corn,, R cordi Secretary Approved: �' a �i/ 4 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor 1, David J.Kaptain h .44,t0,,,oweitawseaktft, City Council rik E LG I N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS" Rosamaria Martinez 'Fish S.Powell John Prigge Carol Rauschenberger Toby Shaw Parks and Recreation Advisory Board F.John Steffen AGENDA City Manager Tuesday, March 22,2016 Sean R.Stegall 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin,IL 60120 Call to Order II. Minutes of the February 23, 2016 Meeting III. Citizens Forum(items not on the agenda) IV. Trillium Phase 2 Park Plan V. Woodview Park Plan VI. Valley Creek Neighborhood Bench Request VII. Miscellaneous a. Gifford Park Association Request b. Senior Services Associates Request c. Park Foundation Event d. Other (PK VIII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council E LG I N Richard Dunne Terry Gavin THE CrrY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes March 22, 2016 City Manager 6:00 p.m. Sean R.Stegall Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Carl Missele, Tom Armstrong, Eric Larson, Xitlali Navarro, Michelle Santucci Absent: Marino Lamantia, Fred Moulton Staff: Randy Reopelle, Maria Cumpata, Wayne Carlstedt, Verdelle Corn Guest F I. Call to Order: Carl Missele called the meeting to order at 6:03 p.m. II. Minutes of the February 23, 2016 Meeting: MOTION: Eric Larson moved to approve the February 23 minutes as presented to the board. Michelle Santucci seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Trillium Phase 2 Park Plan: Holly Yee, Ellis Middle School 7th and 8th grade science teacher, summarized the work the environmental club at Ellis (Science N.E.R.D.S.) does. They have been doing clean-up work along Willow Creek for a decade. Every once in a while the Mayor would come out and would talk about how things are going. They chatted regarding a safer way for the students to get to the creek from Ellis Middle School rather than walking along Laurel Street where there are no sidewalks and cars travel at higher speeds. About four years ago Mayor Kaptain conveyed that the city had bought two homes and tore them down. The students came up with the park name, Trillium Park. The park has the native plant species Trillium, which has three petals and is one of the first plants to bloom in the park. The three petals of the Trillium plant represent the three partners who worked to 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org I clean up the site - Elgin Parks and Recreation Department, Neighborhood Housing r Services, and Ellis Middle School Science N.E.R.D.S. Randy then continued noting that the phase 1 work is completed and are now working on the phase 2 concept plan. There is a vacant lot to the east that the city is trying to acquire owned by the Fowler family. The Fowler family has been asked to donate this property to the Elgin Parks and Recreation Foundation. The Foundation will then give the property to the city. A boardwalk can be installed once an environmental study of the property is completed to be sure there is nothing, such as illegal dumping, with the property that makes it a liability. In the meantime Community Development Block Grant (CDBG) money can be utilized to fund the phase 2 work. 3D Design's phase 2 concept plan includes some of the original design provided by Mary Lou Seidel of Neighborhood Housing Services. Mary Lou had a landscape architect designate areas for a reading area, a butterfly garden and areas of concrete and benches that will be ADA compliant. The sloped area of about 400-500 feet is would not be ADA compliant as it is very hilly. Randy will talk to 3D Design regarding the area filled with concrete pieces to discuss erosion options. A possibility is to put topsoil on top of it and plant it. V. Woodview Park Plan: Randy Reopelle summarized the concept plan for the park next to the Eastside Recreation Center (ERC). The plan includes a shelter, different age r"' appropriate playgrounds, and water spray area that the staff at ERC asked for. During summer camp ERC staff walk the kids over to Lords Park pool every day so the kids can cool off. The water spray area is nothing like the water play area in Festival Park. It will be on only for ERC programs. The pier and dock will have an ADA compliant path to it and a seat wall at the decorative concrete plaza. VI. Valley Creek Neighborhood Bench Request: Neighbors proposed putting a bench overlooking property the city owns along Tyler Creek and off Clearwater Drive. Residents living on either side of the city owned property are not excited about it. Therefore, the neighbors who proposed the bench overlooking the area will rethink what they want. VII. Miscellaneous: a. Gifford Park Association (GPA) Request: GPA submitted a request for the board to consider waiving of the Pavilion rental fees for their organization's Lords Park Pavilion rental on Friday, April 22, to host their annual pot luck dinner. GPA members host and man a water station for the participants of the annual Fox Trot. MOTION: Tom Armstrong motioned the board approve the waiver of fees for GPA's April 22nd Pavilion rental. Eric Larson seconded. Motion unanimously approved. r b. Senior Services Associates Request: Senior Services submitted a request for the board to consider waiving of Pavilion rental fees for the senior citizen picnic on 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org I Wednesday, September 14. Each year Elgin Police Department staff attend the event and assist in serving lunch to the seniors. MOTION: Eric Larson motioned the board approve the waiver of fees for GPA's April 22nd Pavilion rental. Tom Armstrong seconded. Motion unanimously approved. c. Park Foundation Event: Randy Reopelle noted that the Foundation is hosting Golden Memories at Lords Park, which also serves as a way to kick off the Foundation's planned giving program where people can write the Foundation into their wills. The series also serves as Foundation "friend" raiser rather than a fundraiser. The Foundation is looking for stakeholders for city parks. d. Other: - Advocate Sherman Hospital is considering the request from city to give more property. Original piece is just over one acre and city ordinance states neighborhood parks should be a minimum of 3 acres. It was suggested that the property/park could be a health/wellness themed park. - Mayor's Walking Challenge kicks of April 6 and concludes May 18. Elgin's goal is to log 210,000,000 steps. Elgin has a unique link to WalkerTracker through the Activate Elgin website. VII. Adjournment: MOTION: Eric Larson motioned to adjourn the meeting at 6:53 p.m. Michelle Santucci seconded. Motion carried unanimously. Respectfully submitted, Verdelle Corn, Recording Secretary Verdelle Corn, Recording Secretary Approved: r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain - City Council E : inez ELG ' N THE CITY IN THE SUBURBS Tish S.Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the April 26, 2016,regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. r The next meeting is May 31, 2016, at 6:00 p.m. DATED: April 20, 2016 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain City Council l E LG I Nibk Richard Dunne Terry Gavin THE CITY IN THE SUBURBS' Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday,May 31,2016 6:00 p.m. The Centre of Elgin West Conference Room Lower Level 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the March 22, 2016 Meeting III. Citizens Forum(items not on the agenda) IV, Eagles Property Discussion V. Sports Complex Expansion Update VI. Miscellaneous a. Library Request b. June Meeting c. Other VII. Election of a Chair ' fork VIII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council E LG I N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes May 31, 2016 City Manager 6:00 p.m. Sean R.Stegall The Centre of Elgin West Conference Room, Lower Level 100 Symphony Way, Elgin, IL 60120 Present: Carl Missele,Tom Armstrong, Marino Lamantia, Eric Larson, Fred Moulton, Michelle Santucci Absent: Xitlali Navarro Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Guest Call to Order: Carl Missele called the meeting to order at 6:00 p.m. II. Minutes of the March 22, 2016 Meeting: MOTION: Tom Armstrong moved to approve the March 22 minutes as presented to the board. Fred Moulton seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Eagles Property Discussion: Randy Reopelle noted the agreement between the city of Elgin and the Forest Preserve District of Kane County stipulates improvements need to be completed by July 1, 2017. Parks and Recreation expects the improvements will go out to bid in the fall of 2016 with completion of project by July 1, 2017. The plan presented at the meeting included the following: mowed paths, open turf, practice areas, upgrade of shelter and bridge including ADA compliance. The road and parking lot will remain gravel. The shelter will become part of Parks and Recreation's inventory of park shelters that are reserved through rental permit. The park will be mostly passive, very similar to many forest preserves. To accomplish a native habitat of naturalized plants, staff (and volunteers) will work towards eliminating and controlling invasive species. Native habitat will take multiple years to accomplish. In addition, the 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org or plan is to eliminate the west end utility poles that served the Eagles Club years ago. Randy also noted that some trees are a hazard or invasive and will be removed. Resident 1: A resident in attendance asked if there will be fences. No, there will not be fencing around the park. Resident 2: Another resident viewing the plan on display inquired where the easement ends and the city's property line is. Some neighbors thought an area not mowed was an easement. To clarify the park property lines, Randy noted that the property line for the park is not defined by where the city mows. Residents will be asked not to mow those areas or encroach on property (for personal use or extension of their own yards). Resident 3: Requested the Police Department be notified that the Eagles Park is a city of Elgin park. The park is sometimes accessed by ATV vehicles. When a resident called the Police Department, the resident was told the property was not city property and not in their jurisdiction. Resident requested the city post signage stating "No motorized vehicles allowed." V. Sports Complex Expansion Update: Randy Reopelle noted the expansion project has many items that need to be addressed over the next couple of months. He asked the board members to consider a subcommittee to spend time on the expansion project and report back to the board. The consultant working on the laundry building is Landmarks Inc., and SmithGroup, JJR is the consultant working on the overall park site plan. The subcommittee can meet late afternoons or a time they choose that will work for the subcommittee members' needs. Not all subcommittee members must attend every meeting. All six of the board members present, volunteered to serve on the subcommittee as follows: Carl Missele, Tom Armstrong, Fred Moulton, Marino Lamantia, Michelle Santucci and Eric Larson. VI. Miscellaneous: a. Library Request: Gail Borden Public Library (GBPL) submitted a request for the board to consider waiving of the Wing Park Band Shell rental fees for a theater production. The production will immerse young people and their families in the theater arts and cultures of Latin America and community arts and civic groups in the area. The play, La Flor de Roca, is a blend of Latin American fables from Mexico, Dominican Republic, Venezuela, Colombia and Peru. The production is planned for August 27, 2016. GBPL requests the rental fees be waived for the band shell as the play will be presented at no cost to the public. MOTION: Marino Lamantia motioned the board approve the waiver of fees for GBPL's August 27 band shell rental. Michelle Santucci seconded. Motion unanimously approved. r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org / b. June Meeting: The June 28 advisory board meeting will be the annual tour of parks. rSuggestions of areas to tour include the Sherman property on the northeast side of Elgin,the area of expansion at the Sports Complex, and Jack E. Cook Park. c. Other: Fred Moulton noted that the Valley Creek Neighborhood Association is no longer interested in pursuing the addition of a park bench in the open green space, which is city property but not designated as a park. The area overlooks the creek and has a path that is mowed so residents have access to the creek. VII. Election of a Chair: Nominations for the Parks and Recreation Advisory Board chair: Tom Armstrong nominated Eric Larson. No other nominations were suggested. MOTION: Marino Lamantia motioned to close the nominations. Fred Moulton seconded. Motion unanimously approved. MOTION: Marino Lamantia motioned to approve Eric Larson as chair of the board from June 1, 2016 through May 31, 2017. Michelle Santucci seconded. Motion unanimously approved. Randy Reopelle thanked current chair, Carl Missele, for his dedication to the board and Parks and Recreation. r VII. Adjournment: MOTION: Michelle Santucci motioned to adjourn the meeting at 7:12 p.m. Marino Lamantia seconded. Motion carried unanimously. Respectfully submitted, Verdelle orn, Recordin ecretary Verdelle Corn Recorg Secretary Approved: lN,, 3d'ncr � r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council ELGIN Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosa maria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday, June 28, 2016 5:00 p.m. Bowes Creek Country Club Porters Pub Private Room 1250 Bowes Creek Blvd. Elgin, IL 60124 Call to Order II. Minutes of the May 31, 2016 Meeting III. Citizens Forum(items not on the agenda) IV. Review of Sports Complex Expansion Concept Plans a. Future Sub-Committee Meeting Date V. Miscellaneous a. North Country Knolls Property Owners Association request to waive rental fees at Hawthorne Hill Nature Center for National Night Out Against Crime gathering on Tuesday, August 2, 2016 b. July is National Park and Recreation Month c. Other VI. Tour of City Parks VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council ELGIN Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosa maria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes June 28, 2016 City Manager 5:00 p.m. Sean R.Stegall Bowes Creek Country Club Porter's Pub Private Room 1250 Bowes Creek Blvd., Elgin, IL 60124 Present: Carl Missele, Marino Lamantia, Eric Larson, Fred Moulton, Michelle Santucci Absent: Tom Armstrong, Xitlali Navarro Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Chair Eric Larson called the meeting to order at 5:03 p.m. elk II. Minutes of the May 31, 2016 Meeting: MOTION: Carl Missele moved to approve the May 31 minutes as presented to the board. Fred Moulton seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Review of Sports Complex Expansion Concept Plans: Randy Reopelle handed out a list of points and questions to cover during the board's discussion of the concept plans created by SmithGroup JJR. Randy proceeded with a slide show of the concept plans, followed by the board's discussion. Discussion recap of Sports Complex Expansion: • The sports complex expansion should be more park like than the original sports complex area, with some passive uses. It should have a different look and feel than the original sports complex. • Preserve some of the natural features such as the swale that housed the original springs and preserve any quality trees, especially those in the area of the arboretum. r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org • The roadway should be as simple as possible; hopefully with access to all "'" amenities off one main drive. However, a "relief" road should be included that could be opened up to increase the amount of traffic able to exit the complex when needed. • Include a bike path, separate from the road, which meanders through the complex and touches a lot of the amenities. • Preserve history of site as much as possible, without hampering the main intent of the sports complex. In addition to pulling in design elements, interpretive signage that tells the story of the mental health operations that took place on the property should be included. • Plan a two-phase approach to the development: Phase 1 to include the areas to the north and east of the power plant. Phase 2 to include the power plant property and areas west and south of it. Elements to include in expansion plans: • A roadway connecting to the existing roadway and eventually to McLean Blvd. • Completion of the bike path that currently stops at the soccer fields. • A minimum of 7 additional soccer/lacrosse/rugby fields (half synthetic, lighted, one block of four fields—these would be synthetic). • Eight tennis courts. r • Inline/ice hockey rink. • Large (125,000 square foot) indoor sports facility (private owner and operator). • Sufficient parking and support facilities. • Large maintenance facility. • Passive recreation elements (picnic shelter, fishing in detention ponds, walking paths). • Universally accessible playground. Requests from other Organizations (to be incorporated later): • U-46—a football stadium with associated support facilities. • Judson University—synthetic soccer field with stadium seating, running track around it. • Elgin Community College—set of 8 tennis courts and support. V. Miscellaneous: a. North Country Knolls Property Owners Association (NCKPOA) Request (National Night Out Against Crime): MOTION: Fred Moulton motioned the Board approve the waiver of fees for NCKPOA's August 2 rental of Hawthorne Hill Nature Center for the National Night Out Against Crime gathering. Michelle Santucci seconded. Motion unanimously approved. 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org b. July is National Park and Recreation Month: Randy Reopelle noted that National Park and Recreation's theme this year is "Unleash Your Superhero!" Randy also noted that Chair Eric Larson is attending the next city council meeting to accept the resolution declaring July as National Park and Recreation Month. Highlights of Elgin Parks and Recreation Department's for celebrating July is National Park and Recreation Month include: - All outdoor pool passes are now 50% off for the rest of the summer. - Discover your super powers at your local parks and red To see just how SUPER you are, we are challenging you to take a SuperParkSelfie every week this July. Head out to your nearest park or recreation center and show us how parks and rec super power your life. Each week has a different selfie theme. More details are included on The Centre's Facebook page. - Stop in at The Centre of Elgin and pick up the Park & Rec Brigade Comic Book & learn how! Be sure to check out the back cover for a special surprise. c. Other: On behalf of Tom Armstrong, Eric Larson conveyed Tom's request for the Parks and Recreation Advisory Board to partner with the Bicycle and Pedestrian Advisory Committee for the September 24 bike tours, Bike Your Park Day. The bike tours are family bike rides lasting about 90 minutes. MOTION: Carl Missele motioned the Parks and Recreation Advisory Board support and work with Tom Armstrong on the bike tours. Fred Moulton seconded. Motion carried unanimously. VI. Tour of City Parks: Each summer the Board is given a tour of Elgin parks. This year's tour consisted of: - Bowes Creek neighborhood park located on Tournament Drive - Jack E. Cook Regional Park - The former Mental Health property - Grolich Park - The former Sherman Hospital site VII. Adjournment: MOTION: Carl Missele motioned to adjourn the meeting at 6:27 p.m. Fred Moulton seconded. Motion carried unanimously. Respectfully submitted, Verdelle I5prn, Recording Secretary /„/ �. Verdelle Corn, •ecording Secretary Approved: , , ,r , . , V .4 de 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain �h City Council E LG I N Richard Dunne Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the July 26, 2016 (Tuesday) regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. (1114 The next meeting is August 30, 2016, at 6:00 p.m. DATED: July 13, 2016 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org } Mayor III David J.Kaptain a City Council ELGIN Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Subcommittee-Elgin Sports Complex Expansion City Manager AGENDA Richard G. Kozal Tuesday,August 9,2016 3:00 p.m. The Centre of Elgin West Conference Room Lower Level 100 Symphony Way Elgin,IL 60120 Call to Order r II. Citizens Forum (items not on the agenda) III. Presentation by Landmarks Illinois on Reuse of the Laundry Building V. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain J � City Council Richard Dunne E LG I N Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS- Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Sports Complex Subcommittee - Parks and Recreation Advisory Board Meeting Minutes City Manager August 9, 2016 Richard G. Kozal 3:00 p.m. The Centre of Elgin West Conference Room, Lower Level 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Carl Missele, Marino Lamantia, Fred Moulton, Michelle Santucci Absent: Eric Larson Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn, Delaney Lehman,Jason Platt I. Call to Order: The meeting was called to order at 3:02 p.m. r II. Citizens Forum (items not on the agenda): None. III. Presentation by Landmarks Illinois on Reuse of the Laundry Building: Lisa DiChiera, Director of Advocacy, Landmarks Illinois provided background on the nonprofit organization. In 2008/2009 the laundry building, medical surgical building and the historic barn were on Landmarks annual Chicagoland watch list. The watch list is a program Landmarks does not run any longer. They now have an endangered list. Architect Bertrand Goldberg designed the laundry building and circular medical surgical building in 1966 and 1967. The brick horse barn was built in the 1890s. Eric Keune, AIA, LEED AP and Cyril Marsollier of the architectural firm, Skidmore, Owings & Merrill LLP, presented their recreational reuse study (see attached) for the laundry building. Eric Keune and Cyril Marsollier noted they would present what the most likely options would be. Options include two different trajectories. One keeps most of what is inside the building and the other keeps the shell scraping the building clean. The building's long-span concrete trusses are the walls and the roof. Inside the building is a simple L-shaped space. It has a long slender mezzanine upstairs and stairs and 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org elevator to access this function and two truck docks; one to bring laundry in and one to take laundry out. This area is being used to store road salt today. One the second floor is a glass enclosure of the mezzanine that overlooks the main laundry floor below. The space next to it is a little balcony. Above the docks is a lunchroom for the staff. Scheme 1 keeps everything inside and the other scheme 2 scrapes everything clean. The building suggests some uses for the building. - Youth basketball courts: Scheme 1, with the dark grey L on drawing, keeps everything on the inside. Scheme 2 scrapes everything out and allows for two youth-size-courts or one full-size court. - Volleyball courts: Volleyball courts would obviously be smaller, but the height of the building is a little bit of a problem. It's about 5 to 6 feet too short for regulation volleyball. o Other potential options for reuse: Squash, pickle ball, judo, martial arts, boxing, gymnastics, rowing and training all of flexibility. Some of these things lend themselves to be on the mezzanine floor. - Tennis would be compromised due to the ceiling height. SUMMARY OF INTERIOR DESIGN OPTIONS: Scheme/Option 1 Summary for reuse of the laundry building includes: - Main entry and reception area - Locker rooms and visitor washrooms (reconfigured) r'' - Stretching and warm-up area - Access to upper level (new staircase) - Main play area: basketball and volleyball (75' x 130') - Bleachers (concealable seating—capacity 130) - Yoga studio (61' x 41') - Moveable partition - Spin room (34' x 50') - Strength enhancement area (25' x 138') Scheme/Option 2A - scrapes interior clean for reuse design and allows natural light to flow through building. Summary for reuse of the laundry building includes: - Main entry and reception area: Enter in center of building rather than the end. Allows end area to get natural light and maximizes space. - Locker rooms and visitor washrooms - Access to upper level (new staircases and elevator) - New access and circulation spine (20' x 100') - Martial arts, dance or yoga studio (50' x 100') - Retractable bleachers—capacity at 170 (folded) or 340 (open) - Admin office (20' x 25'-6") - Main play area — fits one full-size basketball court or two youth sized courts (8500 sq. ft.; 85' x 100') - Strength enhancement area (20' x 100') 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Scheme/Option 2B removes absolutely everything inside to barely fit a large indoor soccer field. An annex addition for washrooms would be needed. Summary for reuse of the laundry building includes: - Main entries - Soccer field (80' x 200') - Players' benches - Penalty boxes - Vision glass Architects noted that rain and snow could be collected off the roof to generate some energy through opaque roof panels. Design could include heating with gas-fired, radiant tubes in ceiling. Solar panels on roof could heat water. Lisa DiChiera noted that a comprehensive report will be sent to Randy Reopelle next week. She also noted that when discussions continue the options that retain the interior, it is possible that a developer could rehabilitate the building using an historic tax credit, but the interior aspects of the building have to retained. That is a requirement. Subcommittee feedback was requested by architects: Tom Armstrong prefers schemes that retain the interior. Jason Platt prefers leaving the pipes and character of the building. "It's awesome character." IV. Adjournment: MOTION: Michelle Santucci motioned to adjourn the meeting at 4:19 p.m. Tom Armstrong seconded. Motion carried unanimously. Respectfully submitted, Verdelle Cor/n„ Recordin Secretary i Approved: 1„ i)� (/ , l� r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org r ice, t 7,4 '. ' +� AA! � µ l• F If/{•l 1:; , ^'-„mow i,,• 4 _ {•S E. k'`r: -,.. r I - •+'. ..h.--ate, _. _ • - .. r A RECREATIONAL REUSE STUDY for th•FORMER ELGIN STATE HOSPITAL LAUNDRY BUILDING SUMMARY OF REUSE OPTIONS PREPARED FOR THE CITY OF ELGIN, THE PARKS& RECREATION DEPARTMENT AND THE PARKS &RECREATION ADVISORY COMMISSION Ni SON/ �,: ILA LNDMANOISRKS AUGUST 9". 2016 r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org OPTION 1 immil,".. 'e {' ;14:„.,,,r7".„.i17---:',Grir.7,74'77,7:'Ne.:. 7,..„ .., ,,,-- k i,� ' } ailk } C [w {' ia1 -".-sir. .Y .44 kik. lig • „,„„ „,,, I, � `-TAY ` { .-k kEN)`1,." e.ur��� �r ,, �► '. -: " 3tt -; y- w� _ Y �1 a mry r „J. . 4.. , .. iiiiiiii .! ri''1 ..., . .-,.... . , ,,,, ,, ,.... __, ,.. ., ..„ .. ,Plat. ,L , ., 2 - r hn � ti��cl y : �,. nor Y+” 4 6 7. 7 8 9 10 r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org 4174166'' 46. . k 0 — 0 P 1 • , , ,.,,,„„ # . •,,, r... 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'., . . ..„.. , . ... r ._ 1 2 1 5 elik 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org David J. Kaptain 111 Richard Dunne r.4IIII ELGI G Terry avin Bia Martinez -4E-. Cit✓ i'� THE F,OBI_IPF-3Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Richard G. Kozal AGENDA Tuesday, August 30, 2016 6:00 p.m. The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way Elgin. IL 60120 I. Call to Order r I1. Minutes of the June 28, 2016 Meeting and August 9. 2016 Meeting Ill. Citizens Forum (items not on the agenda) IV. Board Survey/ Discussion of 2017 Initiatives V. Bike Your Park Day Events VI. Laundry Building Discussion VII. Miscellaneous a. CDBG Park Projects Update b. Other VIII. Adjournment F 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council E LG I NI Richard Dunne Terry Gavin THE CITY IN THE SUBURBS- Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes August 30, 2016 City Manager 6:00 p.m. Richard G. Kozal The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Chair Eric Larson, Tom Armstrong, Marino Lamantia, Carl Missele, Fred Moulton, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Call to Order: Chair Eric Larson called the meeting to order at 6:03 p.m. II. Minutes of the June 28, 2016 Meeting: MOTION: Carl Missele moved to approve the June 28 minutes as presented to the board. Michelle Santucci seconded. Motion approved with Tom Armstrong abstaining. Minutes of the August 9, 2016 Subcommittee Meeting: MOTION: Tom Armstrong moved to approve the Elgin Sports Complex Subcommittee minutes of August 9 as presented to the board. Fred Moulton seconded. Motion approved. III. Citizens Forum (items not on the agenda): None. IV. Board Survey/Discussion of 2017 Initiatives: Board Group Survey: - Mission Statement: The Parks and Recreation Advisory Board supports the Parks and Recreation Department's mission statement: The Parks and Recreation Department strives to enhance the quality of life for residents of Elgin neighborhoods by protecting the unique natural resources, enhancing cultural treasures and protecting the historical identity of the city. This is 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org r accomplished by providing access to an integrated community and regional system of rparks and recreation facilities, services and programs with an eye on the future while preserving the past. - What are some of the successes of your board or commission in the last 1-3 years? * Smoking Ban * Youth Sports Grants and process * Planning and hosting public input meetings on park planning * Partnership with leagues and other agencies and community organizatioins to facilitate projects and programs. * Board members' (provide) high level of consistent engagement in meetings. - What skills or experience (if any) are required to be successful on your board or commission? * Interest in recreation and sports activities * Community involvement and caring about making a difference * Ability and willingness to share with others and solicit input from others in community * Advocates for and promote programs and services * Willingness to ask questions - What is your commission's role as it relates to the city council? * Advises city staff and the city council relative to the operations and maintenance of city parks and recreational facilities. The board also provides a comprehensive plan for parks and recreational facilities. 2017 Initiatives: - Phase 2 of Jack E. Cook Park plan - Begin the process of updating the master plan. - Develop outreach strategy to work with neighborhood and community organizations. V. Bike Your Park Day Events: Tom Armstrong also serves on the City's Bicycle and Pedestrian Advisory Committee (BPAC). September 24 is national Bike Your Park Day. Tom provided information on the three bike rides to be held. In addition to requesting members of the Parks and Recreation Advisory Board to participate, Tom suggested a magnet be ready to hand out to participants at the three locations. The magnet could list park website with intention of exposing people to other parks they can visit. Randy Reopelle noted the Department can help market the three bike rides. Eric Larson suggested board members work with neighborhood groups to gather at the end of the ride and possibly provide refreshments. Tom and Eric will plan(lik NENA (NorthEast Neighborhood Association) will do for Bike Your Park Day. 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Suggestions on event postings: add addresses of three starting points and where r"'' participants can park vehicles. Create an event on Facebook for each of the three rides so more information can be included. Registrations are not required but we can get a sense of how many people plan to participate by creating three separate events on Facebook—one for each of the three rides. Randy noted t-shirts with slogan "One day 20 parks" should be handed out. VI. Laundry Building Discussion: Randy handed out a report prepared for Landmarks Illinois and prepared by Wiss, Janney, Elstner Associates, Inc. Recommendations and preliminary cost estimate for structural repair recommendations totals $505,000. Significant repairs to the electrical, plumbing and HVAC systems may be required but consideration of those items were beyond the scope of the report handed out. Randy Reopelle noted that planning is really two-phased approach: 1) what to do with power plant still behind / near laundry building, and 2) what do when the power plant goes away. Randy also noted the Rakow Center priorities include roof replacement and HVAC issues, which Building Maintenance estimated at $650,000. First a land survey has to be completed. We are trying to get these repair costs covered in the 2017 budget. C VII. Miscellaneous: a. CDBG Pak Projects Update: Projects will go out to re-bid due to complications. The city has hired the Kane County Planning Department to oversee our CDBG projects and documentation. b. Other: Potential board member recommended by Fred Moulton. Randy, Tom and Eric have met with the potential member and hopefully she will apply to serve on the board. VIII. Adjournment: MOTION: Carl Missele motioned to adjourn the meeting at 7:33 p.m. Michelle Santucci seconded. Motion carried unanimously. Respectfully submitted, Verdelle Corn, Recording Secretary Approved: /A,427'0/ 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org David J. Kaptain rr rh Richard Dunne E L_G N Ga i Terry ara Rerry Martinez THE CITY IN THE SUBURBS Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Richard G. Kozal AGENDA Tuesday, September 27, 2016 6:00 p.m. The Centre of Elgin : ta Ii(' nlerent.c Rl10rn `+e1:01(1 11001. 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the August 30, 2016 Meeting III. Citizens Fonim (items not on the agenda) IV. Jack Cook Park Phase 2 Discussion V. Naming of Parks Discussion VI. Slade Park Plan VII. Miscellaneous a. Kirk and Kramer Park Update b. Other VIII. Adjournment 150 Dexter Court, Elgin,IL 60120 847-931-6100 www.cityofelgin.org • Mayor David J. Kaptain SII � City Council Richard Dunne E LG I N Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS- Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes September 27, 2016 City Manager 6:00 p.m. Richard G. Kozal The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Chair Eric Larson, Tom Armstrong, Marino Lamantia, Carl Missele, Fred Moulton Absent: Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Guest: Jody Benz I. Call to Order: Chair Eric Larson called the meeting to order at 6:01 p.m. II. Minutes of the August 30, 2016 Meeting: Change the start time for August meeting from 5:03 to 6:03. MOTION: Carl Missele moved to approve the August 30 minutes with the start time corrected to 6:03 p.m. Tom Armstrong seconded. Motion unanimously approved. III. Citizens Forum (items not on the agenda): None. IV. Jack Cook Park Phase 2 Discussion: Randy Reopelle provided a summary of the park development to date. 25 acres were developed (Phase 1). 199 acres are open. We do not have a timeframe for Phase 2, but should have a concept plan developed. Randy passed out Master Plan findings and recommended standards. - Going forward what elements should be incorporated as part of a phase 2 concept plan? Some recommendations include: * Additional parking * Should have both active and passive recreation. * Large picnic shelter (permitted) * Paths * Disc golf 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org r * Dog park * 1 or 2 soccer fields (depends on engineering and elevations) * Practice fields (soccer) * Planting of Oak trees so park is similar to Lords and Wing Parks. * Wetland creation and possibly banking,which can help pay for future Jack E. Cook Park development. - What part should we develop? * Develop area south of Plato ditch and east of Pingree ditch. * Wetland banking could use many of the acres; it is very scalable. V. Naming of Parks Discussion: Randy Reopelle shared that the Council should soon act on the recommendation of naming the first Bowes Creek park as Tournament Drive Park. A council member has suggested naming some of the parks at Bowes Creek after a significant person;such as a famous Elgin golfer. The second park at Bowes Creek includes 3 holes of mini golf, so this might be a good fit. The History Museum has a list of golfers from the area and Randy will do more research into their backgrounds. Marino Lamantia communicated that the second park's neighborhood homeowners already refer to the second park as Fairway Park. This park is used a lot by the neighborhood's active and young families. VI. Slade Park Plan: Eric Larson also serves on the Northeast Neighborhood Association (NENA) Board. At a recent NENA meeting, some neighborhood residents asked about possible improvements to Slade Park,which is located where Slade Avenue meets the Fox River(east bank). Randy noted that 3D Design Studio created a concept plan in 2011 with the plan to apply for an Illinois Department of Natural Resources (IDNR) grant. This grant option was removed from IDNR's grant cycle soon after; thus eliminating the application process. Staff did not apply for IDNR funding. Eric noted that NENA would love to see the boat launch improved, however NENA's prirority would be to change the bike route to go up above the water treatment building and away from the parking and boat launch for safety reasons. Tom Armstrong recommended staff check with Dave Waden of the Planning Department first to see if Planning has jurisdiction information on that stretch of the bike path. If not, then Tom suggested contacting Patrick Knapp of Kane County to determine who has jurisdiction. VII. Miscellaneous: a. Kirk and Kramer Park Update: Kirk and Kramer Park is located near the Isaac Walton League property now owned by Hanover Township. A grant was obtained and the shoreline stabilization work on Poplar Creek should be done in October. Hanover Township is interested in owning the property. In a month or two, the City of Elgin will turn the property over to Hanover Township. b. Other: C VIII. Adjournment: MOTION: Carl Missele motioned to adjourn the meeting at 7:32 p.m. Fred Moulton 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org V seconded. Motion carried unanimously. Respectfully submitted, Verdelle Corn, Recording Secretary �Approved: (74144/t- �� 1 r r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain rCity Council E LG I N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS' Rosamaria Martinez Tish S.Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G.Kozal Tuesday,October 25,2016 6:00 p.m. The Centre of Elgin East Conference Room Lower Level 100 Symphony Way Elgin,IL 60120 I. Call to Order r II. Minutes of the September 27, 2016 Meeting III. Citizens Forum (items not on the agenda) IV. Youth Sports Group Presentations V. Miscellaneous a. Rolling Knolls Forest Preserve b. Slade Park Update c. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org • Mayor rr David J. Kaptain h City Council Richard Dunne E LG I N Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS" Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes October 25, 2016 City Manager 6:00 p.m. Richard G. Kozal The Centre of Elgin East Conference Room, Lower Level 100 Symphony Way, Elgin, IL 60120 Present: Chair Eric Larson,Tom Armstrong, Marino Lamantia, Carl Missele, Fred Moulton, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Guest: Kevin Echevarria of PKE Enterprises Inc. I. Call to Order: Chair Eric Larson called the meeting to order at 6:00 p.m. II. Minutes of the September 27, 2016 Meeting: MOTION: Carl Missele moved to approve the September 27 minutes as presented. Marino Lamantia seconded. Motion unanimously approved. III. Citizens Forum (items not on the agenda): Kevin Echevarria of PKE Enterprises Inc., provided the board members and staff with a brief explanation of what PKE Enterprises is about. Mr. Echevarria will return for the November 29 advisory board meeting to provide more information and what the pilot program would look like in 2017. 'Asset' space is temporary rental space where food trucks can be located at. PKE Enterprises Inc. looks at existing assets (public locations, facilities) to run their program/food trucks and want to implement their program in 2017. The program is a percentage-based rental — space is allocated so tax roll is replicated, allowing for a viable business model to bring food trucks in to specific locations. PKE Enterprises is working on a platform that works with cities/local governments, etc., to manage concessions. 2017 would be the pilot of the program in Elgin if approved. Mr. Echevarria noted that PKE needs data such as how much foot traffic is typical, what type of event or program is scheduled (when, where), etc. The more trucks,the more people come out to eat at food truck locations. Randy Reopelle noted pilot locations could include Wing Park summer concerts,the Lords Park Zoo, Festival Park, and the old library lot next to the bike trail. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org or IV. Youth Sports Group Presentations: ELGIN POST 57 AMERICAN LEGION BASEBALL: Jim Stancl, Manager, presented. The 2017 requested capital improvements include: Scoreboard (wireless): Current one has electrical issues. Post 57 will use the existing pole and wireless system, which is compatible and will work with the new board: $ 10,000 Asphalt paths: Ground is not level and participants and spectators must walk down an embankment, which becomes muddy and slippery when it rains. $ ??? $ 10,000+ CLASSIC LITTLE LEAGUE: Scott Gabrys, past President, presented. Classic Little League's 2017 capital improvement requests include: Asphalt walkways: parking lot walkway and wheelchair accessibility to Field 3: $ 6,622 Re-roof field 2 dugouts: $ 3,225 Expand and repair announcer's booth —Field 2: $ 6,415 Remote surveillance camera system for Continental fields: $ 580 Remote surveillance camera system for Wing Park fields: $ 580 TOTAL= S 17,422 ELGIN NATIONAL LITTLE LEAGUE: Ron Meyers presented. National Little League's 2017 capital improvement requests include: Construction of permanent restrooms and concession building for north side: Base Bid = $ 220,335 Alternates: Complete remaining work per original drawings: $ 86,000 Installation of water closet and wall hung sink in storage shed about 150' from bldg. site: $ 49,000 $ 372,757 Steel roofs for Field 3 and Field 4 ($837 per). League will provide the labor: $ 1,674 Outfield fence on Field 1: Mesh fencing is rusted and curled. Existing poles are fine. $ ??? Repair parking lot security lights on north side: League tried to repair but suspect underground cable is an open circuit. $ ??? TOTAL= S 374.431+ 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org r ELGIN BMX ASSOCIATION: Victor Sanchez presented BMX's 2017 capital improvement requests, which include: Wood repair and Rhino Liner deck located on announcer booth: $ 4,000 New pole and light for track's last turn: $ 3,900 Replace Quad: $ 4,290 Laptop: $ 460 Air compressor: $ 489 Speakers and stands for announcer: $ 1,339 Ride-on roller compactor: $ 6,850 TOTAL= $ 21.328 ELGIN YOUTH FOOTBALL LEAGUE (EYFL)/ ELGIN BEARS: Linley Collins, Board Secretary presented. EYEL's 2017 capital improve- ment requests include: Complete middle field renovation: seed blanket, fertilizer, top soil for 3 parts of the field (long-term solution): $ 8,400 Concrete repair for concession stand bathroom entrances: $ 4,000 TOTAL= S 12,400 Eric Larson thanked the youth sport groups' representatives for the hours they spend volunteering at the youth sport organizations and taking the time to present the board '' and staff. The capital improvement requests for 2017 will be reviewed by staff and the board. V. Miscellaneous: a. Rolling Knolls Forest Preserve: Randy Reopelle and Eric Larson went to Chicago to Cook County's building to testify on the planned use of Rolling Knolls for a proposed zoning change. The Cook County Forest Preserve is now looking for operators for Rolling Knolls Forest Preserve. b. Slade Park Update: The update will be on the November agenda. c. Other: Senior Services Request of Rental Waiver: Senior Services Associates requests a fee waiver for rental of Lords Park Pavilion on Wednesday, September 13, 2017. Senior Services holds an annual picnic for senior citizens and members of the Elgin Police Department assist in serving lunch to seniors. MOTION: Carl Missele motioned to approve the fee waiver as defined. Fred Moulton second. Motion carried unanimously. VI. Adjournment: rMOTION: Fred Moulton motioned to adjourn the meeting at 7:50 p.m. Carl Missele seconded. Motion carried unanimously. 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Respectfully submitted, Verdelle Corn, R- ording Secretary / /, Approved: c72 /ll/ pP I r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain City Council ELGIN Richard ryG Dunne Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Richard G. Kozal Tuesday, November 29, 2016 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin, IL 60120 I. Call to Order r II. Welcome New Board Members III. Minutes of the October 25, 2016 Meeting IV. Citizens Forum (items not on the agenda) V. Food Trucks: Kevin Echevarria of PKE Enterprises Inc. VI. Sports Complex Concept Plans VII. Miscellaneous a. Slade Park Update b. Other VIII. Adjournment 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council Richard Dunne E LG I t4i Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS" Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes November 29, 2016 City Manager 6:00 p.m. Richard G. Kozal The Centre of Elgin Staff Conference Room Second Floor 100 Symphony Way, Elgin, IL 60120 Present: Chair Eric Larson,Tom Armstrong, Andrew Dogan, Marino Lamantia, Carl Missele, Fred Moulton Absent: Chin Keomuongchanh, Michelle Santucci Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Chair Eric Larson called the meeting to order at 6:02 p.m. II. Welcome New Board Members: Andy Dogan was introduced. He provided a brief background of his background, experiences and interest. Chin Keomuongchanh was not able to attend this meeting and will be introduced at the January board meeting. III. Minutes of the September 27, 2016 Meeting: MOTION: Carl Missele moved to approve the October 25 minutes as presented. Marino Lamantia seconded. Motion unanimously approved. The City Clerk provided an updated board listing, which was attached to the packet. It was noted that Carl Missele was listed as Chair. Once the City Clerk's office revised the list to Eric Larson as Chair, the document will be emailed to board members. IV. Citizens Forum (items not on the agenda): A student and parent attended the board meeting to observe for the student's civics class assignment. V. Food Trucks: Kevin Echevarria of PKE Enterprises Inc.: Kevin Echevarria of PKE Enterprises Inc., communicated that he was at a meeting that was running late. Mr. Echevarria was scheduled to provide more information and what the pilot program would look like in 2017. 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org r Summary of Mr. Echevarria's presentation at the October meeting: 'Asset' space is temporary rental space where food trucks can be located at. PKE Enterprises Inc. looks ' at existing assets (public locations, facilities) to run their program/food trucks at. The program is a percentage-based rental—space is allocated so tax roll is replicated,allowing for a viable business model to bring food trucks in to specific locations. PKE Enterprises is working on a platform that works with cities/local governments, etc., to manage concessions. 2017 would be the pilot of the program in Elgin if approved. Mr. Echevarria noted that PKE needs data such as how much foot traffic is typical, what type of event or program is scheduled (when, where), etc. The more trucks,the more people come out to eat at food truck locations. VI. Sports Complex Concept Plans: Randy Reopelle recapped steps taken thus far. Before the city even acquired the property, Bill Briska came to the board's August 2014 meeting and provided a history of the Elgin Mental Property and a natural resources inventory, which was very helpful. On June 16 staff met with JJR. JJR presented 13 different concept plans based on the information we provided. At the June 28 Parks and Recreation Advisory Board meeting at Bowes Creek and shared those concept plans with the board. Through that we had a discussion regarding big picture things. Also discussed was what we wanted the expansion to look like, the feel of the park, natural features, and the history and culture of the property. That information was shared back with JJR. On August 9, Landmark Illinois presented on the laundry building on preservation of the building and different ruses for the building. Randy has met with two groups regarding a potential privately owned indoor sports center. Of the two groups, the private businessman who operates two other facilities — Naperville Yards and Westmont Yards seems most interested in building a large field house. Next, JJR created two rough concept plans for the Park Board's consideration. Randy displayed these two concept plans on easels (South Plan and North Plan). Each plan includes road alignments with each being significantly different. Randy noted that a tree survey was done. There are some quality trees. He pointed out the masonry horse barn;the wooded area, ice hockey/outdoor rink, synthetic soccer fields, etc. Randy asked the board members for feedback. Should development begin at north end or south end of property? Feedback included: - Second access point from route 31 would be beneficial for flow of tournament traffic, etc. - A 'right in' and 'right out' for flow of traffic is very important. - Ice hockey, if located by Larkin Center building,would allow for a warming shelter. - Questioned necessity of very large detention. Preference is to leave area 'as is' — a dry detention with wetland plantings is preferred by the board to keep as a natural area. - What element would bring the most value? Maria and Randy both agree that (11111 synthetic soccer fields would bring the most value. - South Plan's tennis location —move to be up by Larkin Center building. - Need more washrooms 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org r - Portable concession stands Next step—revise concept plan: second access point, move tennis near Larkin Center, ice hockey near Larkin Center, and detention areas to be natural areas with wetland plantings. VII. Miscellaneous: a. Slade Park Update: Randy Reopelle communicated that the city of Elgin has jurisdiction of bike path in this park. . He also communicated Parks should get the Community Development Block Grant/CDBG next year, but it is not yet known if Slade Park would qualify for a CDBG grant. b. Other: Carl Missele walked Lords Park recently and noted the following: Need to enforce "No feeding" of geese and ducks. Possible tall grass plantings, use of dogs to chase geese out. Tom Armstrong noted there was a discussion recently at a city council meeting regarding the need for public restrooms around the Fox River Trail. VIII. Adjournment: MOTION: Andy Dogan motioned to adjourn the meeting at 7:12 p.m. Carl Missele seconded. Motion carried unanimously. r Respectfully submitted, Verdelle Corn, Recordi : Secretary / Approved: r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org