Loading...
HomeMy WebLinkAbout05_31_16 PR Adv Bd Minutes - APPROVED,1► ELGIN THE CITY IN THE SUBURBS - Mayor David J. Kaptain City Council Richard Dunne Terry Gavin Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F. John Steffen Parks and Recreation Advisory Board Meeting Minutes May 31, 2016 6:00 p.m. Sean R. Stegall The Centre of Elgin West Conference Room, Lower Level 100 Symphony Way, Elgin, IL 60120 Present: Carl Missele, Tom Armstrong, Marino Lamantia, Eric Larson, Fred Moulton, Michelle Santucci Absent: Xitlali Navarro Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Guest Call to Order: Carl Missele called the meeting to order at 6:00 p.m. II. Minutes of the March 22, 2016 Meeting: MOTION: Tom Armstrong moved to approve the March 22 minutes as presented to the board. Fred Moulton seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Eagles Property Discussion: Randy Reopelle noted the agreement between the city of Elgin and the Forest Preserve District of Kane County stipulates improvements need to be completed by July 1, 2017. Parks and Recreation expects the improvements will go out to bid in the fall of 2016 with completion of project by July 1, 2017. The plan presented at the meeting included the following: mowed paths, open turf, practice areas, upgrade of shelter and bridge including ADA compliance. The road and parking lot will remain gravel. The shelter will become part of Parks and Recreation's inventory of park shelters that are reserved through rental permit. The park will be mostly passive, very similar to many forest preserves. To accomplish a native habitat of naturalized plants, staff (and volunteers) will work towards eliminating and controlling invasive species. Native habitat will take multiple years to accomplish. In addition, the 150 Dexter Court, Elgin, IL 60120 547- 931 -6100 www.cityofelgin.org plan is to eliminate the west end utility poles that served the Eagles Club years ago. Randy also noted that some trees are a hazard or invasive and will be removed. Resident 1: A resident in attendance asked if there will be fences. No, there will not be fencing around the park. Resident 2: Another resident viewing the plan on display inquired where the easement ends and the city's property line is. Some neighbors thought an area not mowed was an easement. To clarify the park property lines, Randy noted that the property line for the park is not defined by where the city mows. Residents will be asked not to mow those areas or encroach on property (for personal use or extension of their own yards). Resident 3: Requested the Police Department be notified that the Eagles Park is a city of Elgin park. The park is sometimes accessed by ATV vehicles. When a resident called the Police Department, the resident was told the property was not city property and not in their jurisdiction. Resident requested the city post signage stating "No motorized vehicles allowed." V. Sports Complex Expansion Update: Randy Reopelle noted the expansion project has many items that need to be addressed over the next couple of months. He asked the board members to consider a subcommittee to spend time on the expansion project and report back to the board. The consultant working on the laundry building is Landmarks Inc., and SmithGroup, JJR is the consultant working on the overall park site plan. The subcommittee can meet late afternoons or a time they choose that will work for the subcommittee members' needs. Not all subcommittee members must attend every meeting. All six of the board members present, volunteered to serve on the subcommittee as follows: Carl Missele, Tom Armstrong, Fred Moulton, Marino Lamantia, Michelle Santucci and Eric Larson. VI. Miscellaneous: a. Library Request: Gail Borden Public Library (GBPL) submitted a request for the board to consider waiving of the Wing Park Band Shell rental fees for a theater production. The production will immerse young people and their families in the theater arts and cultures of Latin America and community arts and civic groups in the area. The play, La Flor de Roca, is a blend of Latin American fables from Mexico, Dominican Republic, Venezuela, Colombia and Peru. The production is planned for August 27, 2016. GBPL requests the rental fees be waived for the band shell as the play will be presented at no cost to the public. MOTION: Marino Lamantia motioned the board approve the waiver of fees for GBPL's August 27 band shell rental. Michelle Santucci seconded. Motion unanimously approved. 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org b. June Meeting: The June 28 advisory board meeting will be the annual tour of parks. Suggestions of areas to tour include the Sherman property on the northeast side of Elgin, the area of expansion at the Sports Complex, and Jack E. Cook Park. c. Other: Fred Moulton noted that the Valley Creek Neighborhood Association is no longer interested in pursuing the addition of a park bench in the open green space, which is city property but not designated as a park. The area overlooks the creek and has a path that is mowed so residents have access to the creek. VII. Election of a Chair: Nominations for the Parks and Recreation Advisory Board chair: Tom Armstrong nominated Eric Larson. No other nominations were suggested. MOTION: Marino Lamantia motioned to close the nominations. Fred Moulton seconded. Motion unanimously approved. MOTION: Marino Lamantia motioned to approve Eric Larson as chair of the board from June 1, 2016 through May 31, 2017. Michelle Santucci seconded. Motion unanimously approved. Randy Reopelle thanked current chair, Carl Missele, for his dedication to the board and Parks and Recreation. VII. Adjournment: MOTION: Michelle Santucci motioned to adjourn the meeting at 7:12 p.m. Marino Lamantia seconded. Motion carried unanimously. Respectfully submitted, Verdelle orn, Record in - 'ecretary Verdelle Corn Record'ng Secretary Approved: - 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org