HomeMy WebLinkAbout02_23_16 PR Adv Bd Minutes - APPROVEDI1
ELGIN
THE CITY IN THE SUBURBS-
Parks and Recreation Advisory Board Meeting Minutes
February 23, 2016
6:00 p.m.
Parks and Recreation Department
Staff Conference Room, Administration Office, Second Level
The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120
Mayor
David J. Kaptain
City Council
Richard Dunne
Terry Gavin
Rosamaria Martinez
Tish S. Powell
John Prigge
Carol Rauschenberger
Toby Shaw
F. John Steffen
City Manager
Sean R. Stegall
Present: Carl Missele, Tom Armstrong, Marino Lamantia, Eric Larson, Fred Moulton, Xitlali
Navarro
Absent: Michelle Santucci
Staff: Randy Reopelle, Maria Cumpata, Wayne Carlstedt, Verdelle Corn
I. Call to Order: Carl Missele called the meeting to order at 6:05 p.m.
II. Minutes of the January 26, 2016 Meeting:
MOTION: Tom Armstrong moved to approve the January 26 minutes as presented to
the board. Eric Larson seconded. Motion carried unanimously.
III. Citizens Forum (items not on the agenda): None.
IV. Grolich Phase 2 Park Plan: Randy Reopelle noted that the Grolich Park phase 2 work is
one of four projects that will be funded through the 2016/2017 Community and
Development Block Grant program. Wing Street Park is the second and will be
discussed next. The other two, Trillium Park and Woodview Park (next to Eastside
Recreation Center) still have work we need to do before we bring concept plan
discussion to board and public. Wayne Carlstedt worked with Andrew Cummings,
President of South West Area Neighbors to notify residents of this board meeting to
provide feedback on Grolich Park's phase 2 park plan. The park plan, which addresses
ADA issues, includes a fitness cluster next to the playground, an asphalt walking path 6'
wide, and a shelter. The fitness cluster will have two or three of the five pieces of
equipment that will be ADA accessible. The current shelter may be salvageable. Rich
Hoke, Building Maintenance Director, is checking on soundness of shelter. The roof was
150 Dexter Court, Elgin, IL 60120 547- 931 -6100 www.cityofelgin.org
repaired a few years ago and if the shelter is determined to be sound, it will be
renovated and reused.
Maria Cumpata noted that the path's slope may be challenging. Randy noted that the
grade does change and will check into including a second loop that gives an option for
an accessible and shorter option.
Eric Larson recommended that we celebrate the park as ADA accessible once
completed. Randy agreed celebrating the first ADA accessible park is a good idea. In
addition the design of the park is family friendly. Parents /guardians can work out using
the fitness cluster and still monitor their children on the playground structure.
V. Wing Street Park Plan: Randy Reopelle noted the concept plan was included in the
board's packet and that the Housing Authority of Elgin invited neighbors of the park to
provide input on the park and concept plan at this evening's board. The park is located
just west of IL Rt. 31 and is on a steep and narrow lot. The wood timber retaining wall
will be removed and will be replaced with a concrete or block retaining wall.
VI. Youth Sports Grants: Maria Cumpata noted the Youth Sports Organizations requested
$333,001 in funding for improvements. After the groups presented requests at the
October board meeting, some of the groups were contacted to revise information and
estimates as presented at the October board meeting. Trout Park Baseball did not
submit a request for 2016. Highlights of the recap included:
• Elgin National Little League's (ENLL) request for expansion of announcers' booth
on field 2 was revised to be architectural drawings for expansion this year. Field
2 is used for Central States Little League Tournament and they are in process to
secure the 2017 National Girls Fastpitch Tournament. To secure the national
tournament, upgrades have to be done.
• Elgin Youth Football (EYF): Maria will meet with the architect regarding drawings
for west end bathrooms.
• The Hill BMX: The starting structure is leaning and needs to be reconstructed.
The recommendations by staff and board members to be presented to City Council for
approval are as follows.
Elgin National Little League
• Scoreboard for Field #1
• Architect drawings for expanded announcer booth
• Covered material bins
Elgin Classic Little League
• Refurbish infield Wing Park field #2
• Replace roof Wing tractor shed
$ 5,201
$ 2,500
4,608
Total $ 12,309
$ 10,960
3,701
Total $ 14,661
150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org
Elgin Youth Football
• Water Heater
• Field Renovation
• Door replacement
• Architect drawings for west end bathrooms
The Hill BMX
• Gate safety upgrades
• Storage shed and start tower
• Asphalt turns and start
Total presented for the board's recommendation:
$ 700
$ 2,000
$ 500
3,520
Total $ 6,720
$ 2,810
$ 12,000
1,500
Total $ 16,310
$ 50,000
MOTION: Eric Larson motioned that the Park and Recreation Board recommend that
the City Council approve the awards as presented. Tom Armstrong seconded. Motion
carried unanimously.
VII. Miscellaneous:
a. Chairman Discussion: Carl Missele and Randy Reopelle noted that Carl's term as
Chair ends April 30. Please let Randy know if you are interested in serving as Chair
effective May 1, or talk to Carl for information on responsibilities of position.
b. Other: Randy highlighted this year's March into Health events. On March 19 Gail
Borden Library hosts a workshop on the Mayor's Walking Challenge. The workshop
will provide tips to get started, show how to register, etc. For suggested walking
routes in Elgin, visit Activate Elgin's website, http: / /activateeigin.org. To record
steps participants will register on www.walkertracker.com. Tom Armstrong noted
Activate Elgin's goal is for 210 million steps over a six week period to be logged on
WalkerTracker with 1,000 Elgin residents participating.
VII. Adjournment:
MOTION: Marino Lamantia motioned to adjourn the meeting at 6:55 p.m. Fred
Moulton seconded. Motion carried unanimously.
Respectfully submitted,
Verdelle Corn, Recording Secretary
Verdelle Corn, Rqcordir1g Secretary
Approved: 7
150 Dexter Court, Elgin, IL 60120 847 -931 -6100 www.cityofelgin.org