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HomeMy WebLinkAbout09_22_15 PandR Adv Bd Minutes - APPROVEDA ELGIN THE CITY IN THE SUBURBS- Mayor David J. Kaptain City Council Richard Dunne Terry Gavin Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F. John Steffen Parks and Recreation Advisory Board Meeting Minutes September 22, 2015 City Manager 6:00 p.m. Sean R. Stegall Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Carl Missele, Tom Armstrong, Fred Moulton, Marino Lamantia, Eric Larson, Xitlali Navarro Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Carl Missele called the meeting to order at 6:02 p.m. II. Minutes of the August 25, 2015 Meeting: Correct "bankd" to "band" on page 2, within the third indented paragraph under item IV. Sports Complex Expansion Discussion. MOTION: Tom Armstrong moved to approve the August 25th minutes with correction noted above. Fred Moulton seconded. Motion carried unanimously. Minutes of the September 7, 2015 Sub- Committee Meeting: MOTION: Tom Armstrong moved to approve the September 7th sub - committee's minutes. Marino Lamantia seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Park Smoking Policy: The sub - committee met earlier this month and drafted a park smoking policy, which was included in the September board's packet to review. Carl Missele suggested the sub - committee get together to prepare presentation of policy to city council. Meeting will be at 1:00pm on October 8. - Notify Youth Leadership Academy when presentation is on council's agenda. - Bring back -up materials to use at presentation to council. - Legal Department will create document for enforcement. - Policy should be built into materials and quarterly brochure, social media, etc. - A citation of $25 or $50 would probably be appropriate. 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org V. Sherman Park Property Discussion: Discussion summary included: - Property is too small to install a playground. - Suggestion on playground was to build it in the middle of property to be buffered from residences. - Marino Lamantia suggested the city take the Sherman property and ask for more. - Xitali Navarro suggested the city take the property. - Eric Larson suggested that he preferred to take the land but wants to ask for more before accepting it. Consensus was to accept the park parcel, but in doing so ask for more land so a park could be developed. VI. Naming of Bowes Creek Park: The park is located on Tournament Drive about a half mile west of the clubhouse. Marino Lamantia noted that residents attending the homeowners' meeting suggested the park be named with street name. He noted that he can send their representative a questionnaire /survey with naming options and a place to write in a park name. Randy Reopelle asked the board for naming suggestions: Suggestions included Creekside Park and Tournament Park. Marino will draft something and send it to Randy, so Randy can determine how to format it as a survey that could be emailed out. VII. Miscellaneous: a. Sports Complex Expansion Update: Randy Reopelle noted that he met with Mayor Kaptain and City Manager Sean Stegall regarding how we will approach outside groups to partner with. Staff will first pursue planning concept of expansion and then visit potential partners. Staff will also check into a private partnership. Example would be Chicago Fire, which owns a women's soccer team. Youth football organization should be invited to talk to us to find out what they would want. Carl Missele communicated that Landmark Illinois is applying for a grant to allow a "reuse study" of the laundry building. If we give them a go ahead, we will get their recommendation and report on the building. MOTION: Eric Larson moved to accept Landmark's offer as outlined in the proposal letter. Fred Moulton seconded. Motion carried unanimously. Carl will follow up with Ms. McDonald to let her know that we want them to do the study. b. Bowes Retirement Parcel: Bowes Retirement Center is located at the northeast corner of the Division and Gifford Streets roundabout. The City Manager informed Randy Reopelle that the city may be in a position to accept the property as a neighborhood park and requested a plan be drawn up, which is in process. Tom Armstrong noted the building does have deferred maintenance. The property was on the historic house walk a few years ago. Tearing down the original building would be very controversial. The original structure was owned by a prominent Elgin resident. Eric Larson wondered if the city could donate the property to the Gifford Park Homeowners Association. Carl reached out to Dan Miller of the Association, who has been involved with similar projects to find out if the original structure had valuable architectural features to save. Mr. Miller's response was that the structure had to be saved. c. RWJF Culture of Health Prize: Tom Armstrong wondered if Activate Elgin would be interested in applying for this, which is a Robert Wood Foundation funded prize. CommEd offers funding for organizations as well and is worth checking into. Randy will bring it to the next Activate Elgin meeting. d. Grohlich Park: Randy Reopelle communicated that we received a CDBG grant to replace the playground. We are working on a concept plan and will bring it to the board and probably invite the residents in area to look at what we are proposing. We have to build the playground by fall 2016. It was determined that Randy will contact Andrew Cummings to request to be on SWAN'S next meeting agenda to present the plan and obtain feedback from area residents. Verdelle will work on sending invitations residences surrounding the park VII. Adjournment: MOTION: Marino Lamantia motioned to adjourn the meeting at 7:43 p.m. Eric Larson seconded. Motion carried unanimously. Respectfully submi ted, 1 61mo"" Verdelle Corn, Recording Secretary Approved:�� 150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org