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HomeMy WebLinkAbout2014 Parks & Recreation Board Minutes & Agendas Mayor David J. Kaptain City Council III Richard Dunne Terry L.Gavin Anna C. Moeller ri ELG I Tish S. Powell John Prigge THE CITY IN THE SUBURBS' Carol J. Rauschenberger Toby Shaw F.John Steffen City Manager Sean R.Stegall 2014 MEETING SCHEDULE PARKS AND RECREATION ADVISORY BOARD January 28 February 25 March 18 (1) April 29 May 27 (PP June 24 July 29 August 26 September 30 October 28 Novemberl8 (1) The Parks and Recreation Advisory Board typically holds its regular meetings on the last Tuesday of each month at 6:00 p.m. in the Parks and Recreation Department Administration Office's conference room located on the second (top) level of The Centre of Elgin, 100 Symphony Way. (1) The March and November 2014 meetings are an exception. The March and November meetings are scheduled one week early (not last Tuesday of the month). (2) There is no meeting scheduled for the month of December. Contact person: Randy Reopelle Parks and Recreation Department Director 847-931-6127 r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptan J ' 1 City Council Richard Dunne E L.G N Ie ry L.Gavin Anna C.Moeller THE CITY IN THE SUBURBS- Tish S. Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday,January 28,2014 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Lei el 100 Symphony Way Elgin, IL 60120 I. Call to Order IL Minutes of the October 29. 2013 Meeting Ill. Citizens Forum (items not on the agenda) IV. Renaming of Kiwanis Park it. Renaming of Kirk & Kramer Park VI. 2014 Meeting Schedule VII. Miscellaneous a. Foundation [. pdate b. 2014 Parks Projects c. March into Health d. Other VIII. Adjournment 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org David J. Kaptain Richard Dunne eiik E LG Terry L. Gavin Anna C. Moeller Tish S. Powell John Prigge- Carol J. Rauschenberger Toby Shaw F. John Steffen Parks and Recreation Advisory Board Meeting Minutes cc:,', January 28, 2014 Sean R. Stegall 6:00 p.m. Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Carl Ferron, Karyn Garcia, Carl Missele, Elise Rich Absent: Bill Neylon, Kristen Rowe Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Guest: Joseph Young, Intern I Call to Order: Chairman Tom Armstrong called the meeting to order at 6:03 p.m. Randy Reopelle introduced Joseph (Joe) Young, Parks and Recreation's intern. Joe provided some background on himself. Joe told the board that he grew up in California and went to a junior college for two years, transferring to Judson University to play baseball and further his education. He is set to graduate in May upon completion of his internship. Joe noted his internship with Elgin Parks and Recreation has allowed him to gain experience in many areas. He has worked with supervisors a week at a time and is currently working with Liz Langton, Membership Coordinator. Joe noted he has enjoyed the experience and everyone has been friendly and knowledgeable. ll. Minutes of the October 29, 2013 meeting: Carl Missele motioned to approve the October minutes. Karyn Garcia seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Renaming of Kiwanis Park: Staff followed up with petitioners regarding a suggestion to rename the park to Willow Creek Park. Petitioners noted that Willow Creek is closer to the park. Randy also noted that Willow Creek starts and ends in Elgin whereas Poplar Creek flows through four communities. r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org MOTION: Carl Missele motioned that the board recommend to City Council to rename old Kiwanis Park, located at 600 Ramona, to Willow Creek Park. Elise Rich seconded. Motion carried unanimously. V. Renaming of Kirk & Kramer Park: The park name will remain Kirk & Kramer Park. Carl Missele inquired if the city has surveys of the parks, in particular a survey of Kirk & Kramer Park. A brief discussion followed. Craig Hayward, vice president of lsaak Walton League (Ikes) noted that Hanover Township did a survey of the area when purchasing the Isaak Walton property. Randy Reopelle will contact Hanover Township to find out what company did the survey. Possibly the same survey company could survey the park area at a reduced cost. VI. 2014 Meeting Schedule: No concerns were raised with the schedule of meetings for 2014. The March and November meetings are scheduled for the Tuesday prior to the last Tuesday of the month. VII. Miscellaneous: a. Foundation Update: Randy Reopelle noted the Elgin Parks and Recreation Foundation was launched one year ago. Mark Spehr, First Community Bank President, joined the Foundation Board of Directors after the holidays. Some of the things accomplished included completing all the paperwork to start a foundation (by laws, etc.). Other activity included work to help increase donations to the Youth Scholarship hind: created a logo. a website. and a video. -file Foundation funded three programs that \ere free to children of low income families. We found corporate and individual sponsors so we were able to offer the programs to children for free. A couple of the Foundation Board members grew up in the Lords Park area and have a real interest in doing things at the park. Long-term we talked about an endowment program for people who have an emotional connection with l...ords Park. We met with the Friends of Lords Park Zoo. Peggy Stromberg at the museum. and the Lords Park Association (the homeowners around the park) to let them know the Foundation has an interest in the park and are interested in hearing what they are doing so the Foundation doesn't identify the same projects or could possibly join in on. The Foundation had a planning meeting last week at Bowes Creek and we considered a number of projects to do in the future at Lords Park. The one that seemed to generate the most interest is putting in a walking path at the park. There is a path at the south end around the lagoons, but not at the other end. We talked about connecting it with some other elements that may help us with some of the ADA related issues and maybe put in some exercise stations that have become popular. A basic trail could be the start of the project and over time elements could be added. The Foundation is also very interested in doing something big for the Youth Scholarship Fund. as it benefits youth across the entire city. We talked about programs as \yell; drop-in at Lords Park and a golf program at the Highlands for kids at Buena Vista Apartments. b. 2014 Parks Projects: Elgin Sports Complex ADA project: We are repaving and re-irrigating the softball fields, and improving grounds for better drainage - things that should help the fields for washouts. The $600,000 project was started last year and should be completed this year. Jack E. Cook Regional Park project: We have about 30 percent of the earthwork done and should finish it up this year. The project is about $940,000 that includes two full-sized soccer fields, one basketball court, one tennis court, and a shelter. The soccer fields won't be ready for a couple years. Turf has to grow in. Douglas Park: The old wood play structure will be replaced. Wing Park Pool: This is a major project, about $800,000, that good weather is needed to complete the work in time for the summer pool season. Carl Missele inquired if the Grohlich Park shelter will be added to the list of rental shelters. Maria Cumpata noted the electric has been redone as have the picnic tables. Randy stated that based on comments from the registration staff, the five remaining shelters met the demand. However, to be certain of this staff will pull together a report detailing the amount used last year compared to the past few years. c. March into Health: Activate Elgin's March into Health kicks off on March 7 with Elgin's Largest Family Fitness Class at The Centre of Elgin. There are 21 events this year. March 15 is the Health and Wellness Expo to be held in the Heritage Ballroom. d. Other: Maria Cumpata noted that the youth sports organizations will be at the February meeting. Both she and Randy met with each organization and shared the ADA audit on their facility. VIII. Adjournment: Carl Missele motioned to adjourn the meeting. Carl Ferron seconded. Motion carried unanimously. Meeting adjourned at 7:05 p.m. Respectf Ily submi _d, 4 Verdelle Corn, Recording Secretary rApproved: _. ,...i {1 i. ,e4Y51.. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain 11, City Council Richard Dunne E L.G I N Terry L.Gavin Anna C. Moeller THE CITY IN THE SUBURBS Tish S.Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday, February 25, 2014 6:00 p.m. The Centre of Elgin West Conference Room Lower Level The Centre of Elgin 100 Symphony Way Elgin,IL 60120 I. Call to Order II. Minutes of the January 28, 2014 Meeting III. Citizens Forum (items not on the agenda) IV. Youth Sports Groups'Presentations VI. Miscellaneous a. Park Shelter Rental Report h. Other VII. Adjournment C 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain III h City Council Richard Dunne E LGINTerry L.Gavin AnnaC C. Moeller THE CITY IN THE SUBURBS Tish S. Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager February 25, 2014 Sean R.Stegall 6:00 p.m. Parks and Recreation Department West Conference Room, Lower Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Karyn Garcia, Carl Missele, Elise Rich, Kristen Rowe Absent: Tom Armstrong, Carl Ferron, Bill Neylon Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Call to Order: Carl Missele called the meeting to order at 6:06 p.m. II. Minutes of the January 28, 2014 meeting: Karyn Garcia motioned to approve the February minutes. Elise Rich seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): Craig Hayward, vice president, Isaak Walton League (Ikes) arrived during the youth sport groups presentations. He noted that the league has removed poison ivy and has worked with students of Ellis Middle School to clean up the creek. The bridge over the creek needs to be looked at to be sure it is still stable. The League wants to expand and rename the smaller park, Kirk & Kramer Park, that the Ikes work on and request consideration of renaming the park Isaak Walton Park. Randy Reopelle noted a survey needs to be completed of the area. Parks and Recreation will notify the League when renaming the park will be addressed again at a Parks and Recreation Advisory Board meeting. IV. Youth Sports Groups Presentations: Maria Cumpata requested the youth sports group representatives to send the link to their organization's website to her. These links will be posted on Parks and Recreation's website. She also noted the groups' agreements with the city expired in December 2013. Maria handed out the draft of the new agreements to each organization representative. The only change to the agreement is the combination of what was two separate items into one item. Also, a waiver is to be added to the groups' registrations. The organizations 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org were asked to review the new agreements with their Board of Directors and get back to rik Maria with any questions or concerns. New this year in Illinois is requiring food handler training. According to Brad Bonner, City of Elgin Health Inspector, anyone working in concessions has to complete the on- line training. TROUT PARK BASEBALL: Bill Vincent presented. The 2014 requested capital improvements include: PLAN A -NEW DUGOUT: Build college roster size dugouts (college & national teams larger). Demolition of existing dugouts/concrete removal $ 4,500 Furnish & install chain link fence enclosures. Relocate gates & close openings. $ 8,900 Two 10x40 floating concrete pads; excavated, formed, poured. $ 6,000 $ 19,400 - OR- PLAN B - BATTING CAGE: Add 2 additional cages to existing batting cage area. $ 8,000 Right field line fence & bullpen $ 6,000 Spectator bleachers surrounding field. $ 60,000 Begin extending distance of outfield fences. $ tbd $ 74,000 plus CLASSIC LITTLE LEAGUE: Scott Gabrys, President, presented. The 2014 requested capital improvements include: Re-light junior field (field 2). $ 7,300 Build shed & scorekeeper booth at AAA field $ 10,000 Rebuild bullpens on AAA and 50/70 fields $ 2,000 $ 19,300 ELGIN YOUTH FOOTBALL LEAGUE (EYFL)/ELGIN BEARS: Kathy Hochstatler presented. The 2014 requested capital improvements include: Install ThorGuard. $ 1,500 Replace scoreboard. $ 9,500 Replace away-side bleachers, 3-tiered. $ 4,048 Fill cracks & seal-coat driveway $ 2,500 Replace counter tops in concession stand. $ 2,500 See & fertilize field $ 3,500 $ 23,548 C CONTINENTAL LITTLE LEAGUE: Jim Hermann, President, presented. The 2014 requested capital improvements include: Replace roof on remaining dugouts: $ 3,000 Field improvements to fields 3 and 7: $ 6,000 Replace 3 scoreboards: $ 13,500 $ 22,500 NATIONAL LITTLE LEAGUE: Ron Meyers presented National Little League's 2014 requested capital improvements: Permanent north side restroom and/or concession stand: $ 38,000 Permanent safety fences in front of field 5 dugouts: $ TBD Removal north side fields' lumber: $ TBD TOTAL = $ 38,000 plus ELGIN POST 57 LEGION BASEBALL: Bob Todd presented. The 2014 requested capital improvements include: Announcer/scorer booth with equipment/tool storage shed underneath: $ 6,000 Practice training pads: $ 500 Asphalt paths; cement pads for spectator bleachers $ ??? $ 6,500 plus V. Miscellaneous: a. Park Shelter Rental Report: Grohlich Park's shelter is to be added to the system for rental reservations. The shelter will be listed in the summer brochure as well, which is released May 1St b. Miscellaneous: Elise Rich inquired if there are any plans for Eagles/Burnidge Park. Randy Reopelle noted there are not specific plans. We have another five year extension to do something. The concept plans we have are pretty much passive. Included in conceptual plan is a turf area for soccer practice, a path, picnic shelter, larger parking lot. VI. Adjournment: Elise Rich motioned to adjourn the meeting. Kristen Rowe seconded. Motion carried unanimously. Meeting adjourned at 7:42 p.m. Respectfully submitted, /1:/le/ ) Verdelle Corn, Recording Secretary Approved: alfrvYC),/ \.e.)/7- 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain I E11, - City Council Richard Dunne I Terry L.Gavin E L. Tish S. Powell THE CITY IN THE SUBURBS' John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board City Manager AGENDA Sean R.Stegall Tuesday, April 29,2014 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin, IL 60120 I. Call to Order r II. Minutes of the February 25, 2014 Meeting III. Citizens Forum (items not on the agenda) IV. New Park on Illinois Avenue a. NHS NeighborWorks Day Proposal b. Naming of the Park V. Youth Sports Groups - Recommendations VI. Miscellaneous a. Gifford Park Association (GPA) Request b. Green Expo - Parks and Rec Booth c. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain IIIh City Council Richard Dunne ELGIN Terry Gavin Tish S. Powell THE CITY IN THE SUBURBS John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen City Manager Parks and Recreation Advisory Board Meeting Minutes Sean R.Stegall April 29, 2014 6:00 p.m. Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Karyn Garcia, Carl Missele, Kristen Rowe Absent: Carl Ferron, Elise Rich Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Call to Order: Tom Armstrong called the meeting to order at 6:00 p.m. elkk II. Minutes of the February 25, 2014 meeting: Karyn Garcia motioned to approve the February minutes. Elise Rich seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): Carol Torres, owner of Yummies Ice Cream, was present to request permission for her business to have a push cart at a park to sell pre-packaged ice cream items. Her preference is to sell Mummies Ice Cream pre- packaged ice cream products from a push cart at Festival Park. She has been in business in Elgin since 2003 and has three trucks and one push cart. Yummies Ice Cream sells ice cream products at Carpentersville's 4th of July celebration as well as in the streets, at Gilberts 4th of July celebration, and at Hoffman Estates 4th of July celebration. Ticketmaster also has hired Yummies Ice Cream to be on site every Friday. Maria Cumpata inquired if Carol Torres has been in contact with the Health Department. She responded she had for the 3 trucks but not the pull cart, which is not ready yet. Tom Armstrong inquired if she had contacted Brad Bonner with the city of Elgin. She had, and was directed to contact the Director of Parks and Recreation. Maria will review the ordinance pertaining to selling of packaged food from a pull cart in city parks. 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Randy Reopelle asked what the other three communities require regarding revenues. Ms. Torres communicated she pays fees but no revenue sharing is required. Carl Missele noted that if a vendor has exclusive rights to sell at a location, the revenues should be shared. Randy will look into legal, ordinance, and insurance requirements. IV. New Park on Illinois Avenue: Mary Lu Seidel of the Neighborhood Housing Service of Fox Valley (NHS) passed out a copy of the presentation prepared (Transforming 315 Illinois Avenue) and summarized the plan for the property the city owns and recently demolished two houses. A concept plan for the future park site, prepared by Jay Womack of WRD Environmental, was also displayed. Mary Lu provided background: - NHS has between 100 and 120 volunteers for its June Neighbor Works Day to convert the city-owned property on Illinois Avenue along Willow Creek into a natural area and trail, allowing safe access and exploration to the creek's edge at the back of the property. - Ellis Middle School science students have study units on native plants and waterway health. The environmental club, Science N.E.R.D.S., conduct clean-up projects and monitoring projects at Willow Creek. There are no decent public access points to the Willow Creek area where the students perform these projects. Currently, the students access point to this area is along Laurel Street, where cars travel at higher speeds. There are no sidewalks and safety is a concern for the students. - The surrounding neighborhood lacks adequate park space. NHS is also working with United Way of Elgin to develop a Born Learning trail on the site. Born Learning trails encourage pre-school aged children and their families to explore and appreciate nature. - Short-term plan is to do a clean-up as a Neighbor Works project on June 7. - Long-term plan would be to build an elevated walk down to the creek. - Ellis Middle School students request a bicycle rack at the park and that the park be named as Friendship Park. If that is not possible, they request the trail marked on the concept plan be named Friendship Trail. - United Way of Elgin will install Born Learning signs. Randy noted that United Way will install Born Learning signs at two other parks as well - Channing and Copper Springs. Typically, the signs are installed adjacent to a trail. United Way will install and occasionally do maintenance on the signs. Signs encourage parents and their young children to get fit, enjoy the park, nature, and learn. Signs include activities, such as "hop, toss, shake, wiggle" and "look, learn, laugh" plus eight other activities. - NHS will organize future work days. Carl Missele inquired how the future park would be maintained. Mary Lu noted that the Ellis Middle School students and Elgin Community College Sustainability Student Group are committed to working at the site. In addition, WRD Foundation is putting together a five-year maintenance plan. Randy Reopelle noted that ADA aspects need to be considered at some point. The discussion was followed by a motion by the board. MOTION: Carl Missele moved that the parcel of land discussed should be designated park land. Kristen Rowe seconded. Motion carried unanimously. MOTION: Carl Missele moved to endorse the concept plan as shown. Kristen Rowe seconded. Motion carried unanimously. Randy and board members briefly discussed what approach would be taken to name the park. Residents in the neighborhood surrounding the park and the students will be invited to a future board meeting to hear their recommendations for naming the park. V. Youth Sports Groups - Recommendations: Maria Cumpata summarized the recommended 2014 funding allocation for youth sport organizations. Staff reviewed the requests the organizations presented to the board at the February meeting and narrowed the projects down to the list below. The highest project priority was for any project that was related to safety issues and ADA compliance. Elgin National Little League • Safety fence in front of dugouts $ 600 • Speed Bumps $ 550 • Architect to design bathroom $ 5,000 Total $ 6,150 F American Legion • Fence Repairs $ 1,900 Total $ 1,900 Elgin Classic Little League • Light Repair $ 1,500 • Field Drainage $ 6,000 • Field Repairs $ 2,000 Total $ 9,500 Trout Park Baseball • 2 Batting Cages $ 8,000 Total $ 8,000 Elgin Youth Football • Lightening Prediction System $ 1,210 • Concession Counter $ 2,500 • Scoreboard $ 9,200 • Tear out drive and restore $ 2,500 Total $ 14,200 Elgin Continental Little League • Field improvements $ 6,000 • Dugout roofs $ 3,000 Total $ 9,000 Total presented for consideration: $ 49,960 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org MOTION: Kristen Rowe motioned to approve the recommendations for the Youth Sports Grant 2014 allocations as presented. Carl Missele seconded. Motion carried unanimously. VI. Miscellaneous: a. Gifford Park Association (GPA) Request: GPA submitted a request for the board to approve fees to be waived for their organization's Lords Park Pavilion rental on Friday, April 25, to host their annual pot luck dinner. GPA members host and man a water station for the participants of the annual Fox Trot. MOTION: Carl Missele motioned the board approve the waiver of fees for GPA's April 25th Pavilion rental. Kristen Rowe seconded. Motion unanimously approved. b. Green Expo - Parks and Rec Booth: Elgin's Green EXPO 2014 takes place at The Centre of Elgin on May 9, 7:00 - 9:00 p.m., and May 10, 9:00 a.m. - 4:00 p.m. Tom Armstrong noted that this is an opportunity for board members to interact with residents. Kristen is interested in participating at the Parks and Recreation Department's booth. She will notify staff what timeframe she expects to participate. Karyn Garcia suggested NHS's concept plan for the future park on Illinois Avenue be at the Parks and Recreation booth. c. Other: - Healthy Families Newsletter: Randy distributed the most recent issue of the department's Healthy Families Newsletter. The newsletter features the Mayor's healthy choice when dining out. Each quarterly issue also highlights or features programs - another way to keep residents informed on what Parks and Recreation has to offer. The current issue features a volunteer success story - highlighting John Jablonski who volunteers consistently at the nature center. - Freedom Run Dog Park Update: Randy provided the most current stats on memberships: 164 members are Elgin residents 99 members are Hoffman Estates residents 70 members are Streamwood residents 92 members are from other communities/areas - May - National Bicycle Month: Tom Armstrong noted that the month of May is National Bicycle Month. Some of the events going on include the May 3rd Bicycle Tour of Northwest Elgin Mail Order Homes. The tour starts in the parking lot of In the Neighborhood Cafe at 185 N. Edison; May 11th (Mother's Day) CycloFemme Ride - the ride begins in the north parking lot at Gail Borden Public Library at 4:00 p.m and proceeds on the Fox River Trail; May 17th residents, walkers, and bike enthusiasts are also encouraged to join the Bicycle and r Pedestrian Advisory Committee (BPAC) on May 17th for a ribbon cutting ceremony to open the Elgin Riverwalk Promenade/Fox River Trail at 11:00 a.m. - Earth Day: Carl noted that about 200 people came out to Earth Day activities at Hawthorne Hill Nature Center. The activities were held between 5:30 and 7:00 p.m. The event held on a school night was a huge success! VII. Adjournment: Carl Missele motioned to adjourn the meeting. Kristen Rowe seconded. Motion carried unanimously. Meeting adjourned at 7:36 p.m. Respectf ly subm. ed, Ve delle orn, Recording Secretary Approved: / 'c/ r r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain IIIh City Council Richard Dunne E LG I I "rJ Terry L.Gavin Tish S. Powell THE CITY IN THE SUBURBS John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board City Manager AGENDA Sean R.Stegall Tuesday, May 27, 2014 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin, IL 60120 I. Call to Order r II. Minutes of the April 29, 2014 Meeting III. Citizens Forum (items not on the agenda) IV. Naming of Park on Illinois Avenue V. Request to Sell Ice Cream in the Parks VI. Miscellaneous a. Continental/Classic LL Update b. Neighbor Works Day - June 7 c. Bike.Walk.Move: Elgin Week - June 22-29 d. Other VII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain ► City Council Richard Dunne ELGIN Gavin Terry Rosamariaerry Martinez THE CITY IN THE SUBURBS- Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager May 27, 2014 Sean R.Stegall 6:00 p.m. Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Carl Ferron, Karyn Garcia, Carl Missele, Elise Rich, Kristen Rowe Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Call to Order: Tom Armstrong called the meeting to order at 6:03 p.m. Minutes of the April 29, 2014 meeting: Kristen Rowe motioned to approve the April i minutes. Carl Ferron seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Naming of Park on Illinois Avenue: Ellis Middle School teacher, Holly Yee, and Yeni a student, summarized the work the environmental club at Ellis (Science N.E.R.D.S.) does at Willow Creek. The group won an award from the Isaak Walton League for their contributions. Yeni suggested the park be named Trillium Park. The park has ten native plant species. Trillium, which has three petals, is one of the first plants to bloom in the park. The three petals of Trillium could represent the three partners ... Elgin Parks and Recreation Department, Neighborhood Housing Services, and Ellis Middle School Science N.E.R.D.S. Randy noted that the park naming ordinance includes the naming of a park after a significant feature of the park and Trillium could be considered a significant feature of the park. The board members were in agreement. MOTION: Kristen Rowe motioned the board approve the naming of and recommend to City Council that the park on Illinois Avenue be named Trillium Park. Carl Ferron seconded. Motion carried unanimously. Randy noted the naming of the park may go before City Council in June. The board is welcome to attend. 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org V. Request to Sell Ice Cream in the Parks: Carol Torres, owner of Yummies Ice Cream summarized her discussion at last month's advisory board meeting. She requests to sell ice cream from a push cart at Lords Park. The city's Legal Department has to draft the agreement, which is attached to the COW (committee of the whole) Memo. The agreement will include an option to renew. Randy will let Ms. Torres know what the insurance requirements will be. This season Yummies will be required to pay for permits. Maria Cumpata will verify with Brad Bonner if Elgin requires Yummies to acquire a city permit since they have Kane County permit already. Products that Yummies Ice Cream will be allowed to sell include pre-packaged novelty ice cream products, water, and frozen treats. Hours will be from dawn to dusk, which are park's hours and can sell products up to seven days a week. Yummies request the operation begin as soon as possible and will conclude the season at the end of October. Randy noted that a report of sales and profits is to be provided to him at the end of the season and a summary is to be provided to the Parks and Recreation Advisory Board. MOTION: Kristen Rowe motioned the Board recommends the City Council approve the sale of pre-packaged novelty ice cream products, water, and frozen treats by Yummies Ice Cream from a push cart at Lords Park. Karyn Garcia seconded. Motion carried unanimously. VI. Miscellaneous: a. Continental/Class Little League Update: Maria Cumpata reported that Continental Little League and Classic Little League are co-chartering the leagues this year. Next year the two leagues will merge. Both leagues' facilities will be used as there are too many participants to use only Classic fields. b. Neighbor Works Day -June 7: Tom Armstrong noted that if anyone is interested in volunteering time to work at the new park on Illinois Avenue (proposed name - Trillium Park) to show up in the morning on June 7. He will email release forms. c. Bike.Walk.Move: Elgin Week-June 22-29: Sunday,June 22: Swedish Days Ride—Now in its 45th year the Fox Valley Bike& Ski Club' Swedish Days Ride remains one of the premier bike tours held in the Chicagoland area. Go to http://www.fvbsc.orq/swededays htmlfor registration information. Trout Park Nature Hike — 10:30 - 11:30 am - Join the Friends of Trout Park on a hike through one of the most unique natural habitats in Illinois. Held near the baseball field. Monday,June 23: Elgin Historic District Walk— 10.00 am and 6:00 pm start times-Join local historian, Jerry Turnquist on an informative stroll through the Elgin Historic District. Both tours start at the First Congregational Church Tai Chi Monday at the Rakow Branch— 10:00 am start. Join Sufi Joe from Budokan Martial Arts for a demonstration of Tai Chi. Please register at the Rakow Branch Library. Tuesday,June 24: Bike, Walk, Stop &Read—6:30 pm start. All ages are invited to ride or walk to the Rakow Branch Library, to sit outside and listen to stories about biking and other outdoor activities. Lemonade will be offered. Wednesday,June 25: Breakfast Ride with a City Council Member(or 2)—Join BPAC and Elgin City Council members on a two-wheeled exploration of some of Elgin's recently improved city streets. The ride ends with coffee and breakfast at The Blue Box Café in downtown Elgin. Starts at city hall. Nature Walk at the Rakow Branch—6:00 pm start. Enjoy a nature walk around the Rakow neighborhood prairie and wetlands with a local environmentalist. Please register at the Rakow Branch Library. Thursday,June 26: Bike Maintenance at the Harvest Market —Noon start- Stephen Pickett, from the Bicycle Garage will offer simple bike maintenance tips and answer questions for bike riders. Ride your bike to the Downtown Harvest Market, 200 N. Grove Ave. Bike Maintenance at the Rakow Branch—6:00 pm start- Bob Noe. from the Village Pedaler will offer simple bike maintenance tips and answer questions for bike riders ages 12 to 112. Ride your bike to the Rakow Branch Library, 2751 West Bowes Road. Friday, June 27: Movie Night—6.30 pm start. Learn about the history of bicycle use and manufacturing in the Elgin area. "A History of the Bicycle in Elgin: Bicycle Builders, Fashionistas, Racers and More."Then join BPAC in watching "Ride the Divide", an award-winning feature film about the world's toughest mountain bike race, which traverses over 2700 miles along the Continental Divide in the Rocky Mountains. Side Street Studio Arts, 15 Ziegler Ct. Saturday,June 29: Bike Donation Drive—9:00 am to Noon. Now is your chance to donate bikes to Working Bikes. Just bring them to the Rakow Branch Library parking lot. Bluff Spring Fen Nature Hike- 10:00 am start. Join the Friends of the Bluff Spring Fen on a hike through another the most unique natural habitats in Illinois. Park at the entrance into the Fen on the southwest side of the Bluff City Cemetery. Family Bike Ride& Kids Craft—3:00 pm start-Join BPAC on a family-friendly bike ride along the Fox River Trail and on quiet neighborhood streets. Starts at Festival Park and ends at Side Street Studio. COAST: At Side Street Studio Arts will be COAST-an exhibit exploring the multi- faceted stylization that is bicycle-themed artwork. Times: Wed. Thurs, and Sun - 12 noon to 6:00 pm; Fri - 12 noon to 10:00 pm, Sat- 12 noon to 8:00 pm d. Other: - Board Members: Randy thanked Karyn Garcia and Carl Ferron and welcomed them back for a second term serving as board members. He noted that two seats are open and waiting for new members to be approved by city council. - Annual Park Tour: Randy requested suggestions for park sites to visit for June's board meeting. Suggestions included Jack E. Cook Park, new neighborhood park at Bowes Creek, and Heritage Park. - Neighborhood Housing: Tom is working with Neighborhood Housing Services on a plan to improve quality of living. The next meeting, June 19, will focus on the new Kiwanis Park. Tom will send meeting details to Randy. VII. Adjournment: Carl Missele motioned to adjourn the meeting. Carl Ferron seconded. Motion carried unanimously. Meeting adjourned at 7:12 p.m. Respec Ily su? d ) Verdelle Corn, Recording Secretary Approved: /j/ ,// r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain City Council E LG I N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw Parks and Recreation Advisory Board F.John Steffen AGENDA City Manager Tuesday,June 24, 2014 Sean R.Stegall 6:45 p.m. Bowes Creek Country Club Porter's Pub Meeting Room 1250 Bowes Creek Blvd. Elgin,IL 60124 I. Call to Order r II. Minutes of the May 27, 2014 Meeting III. Citizens Forum (items not on the agenda) IV. Park Tour V. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain Ai I ► City Council Richard Dunne E LG I N Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS- Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager June 24, 2014 Sean R.Stegall 6:45 p.m. Bowes Creek Country Club Porter's Pub, Meeting Room 1250 Bowes Creek Blvd., Elgin, IL 60124 Present: Carl Missele, Kristen Rowe, Tom Armstrong Staff: Randy Reopelle Call to Order: Due to a lack of quorum the meeting was not officially called to order. II. Minutes of the May 27, 2014 meeting: Action was not taken due to a lack of quorum. III. Citizens Forum (items not on the agenda): None. IV. Park Tour: Those in attendance visited six different parks. V. Adjournment: The tour of the parks was completed at 8:30 pm Respectfully submitted, 424Randy Reopelle Approved: 7/2.4/A°1 r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council EL . INJ Richard Dunne Terry Gavin THE CRY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw Parks and Recreation Advisory Board F.John Steffen AGENDA City Manager Tuesday,July 29,2014 Sean R.Stegall 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin,IL 60120 I. Call to Order II. Welcome to New Members III. Minutes of the May 27, 2014 and June 24, 2014 Meetings IV. Citizens Forum (items not on the agenda) V. Request to Vend Products in Wing Park VI. Youtside Fitness Proposal VII. Other a. Request to use HHNC b. Elgin Strategic Plan c. Riverside Deck Ribbon Cutting d. Miscellaneous VIII. Adjournment 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org f Mayor David J. Kaptain IIIh City Council Richard Dunne E l... I N Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS- Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager July 29, 2014 Sean R.Stegall 6:00 p.m. Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Karyn Garcia, Eric Larson, Carl Missele Absent: Anthony Armato, Elise Rich, Kristen Rowe Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Tom Armstrong called the meeting to order at 6:01 p.m. II. Welcome to New Members: Randy Reopelle and Tom Armstrong welcomed the new F board members. Anthony Armato was not able to attend due to a previous business engagement. Eric Larson introduced himself and provided a summary of his background and experience. III. Minutes of the May 27 and June 24, 2014 meetings: Carl Missele moved to approve both the May 27 and June 24 minutes. Karyn Garcia seconded. Motion carried unanimously. IV. Citizens Forum (items not on the agenda): None. V. Request to Vend Products in Wing Park: The Compuman Inc. request to sell prepackaged ice cream, pop cycles, water, etc., from an Icicle Tricycle at Wing Park or possibly Festival Park if current vendor does not renew, and after the city ordinance to allow street vendors is clarified or passed was discussed. Considerations discussed included city request for proposals (annual) and city agreement with vendors to include conditions to be determined at each vending site. MOTION: Carl Missele moved to allow the same guidelines to Compuman Inc. as allowed for push cart vendor, Yummies Ice Cream with stipulation to stay clear of aquatic center, golf clubhouse, and Little League complex. City agreement would be for r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org 2014 only and should include where company can sell within specific park site. Eric Larson seconded. Motion carried unanimously. VI. Youtside Fitness Proposal: Youtside Fitness holds year-round outdoor fitness classes. Youtside wants to utilize Wing Park for group fitness classes several times a week, all year long. Participants wear different colored jerseys to identify levels of fitness. Youtside will communicate participant numbers and fees charged regularly to the city. However, they are not willing to do a contractual split on program registration fees but are willing to pay a permit fee, as they do in the city of Chicago. Registrations will not be done through Parks and Recreation. Randy and Maria agreed we need to utilize the requirements in the youth sports agreements for liability insurance. Rather than the typical 40%/60% split for contracted instructors, a permit fee will be required. A report on the participant numbers is to be included in agreement. This will help determine if the fee needs be increased over time. MOTION: Eric Larson moved the board recommend staff to move forward with relationship with vendor to enter into an agreement subject to permit fee, starting with $400 fee through December 2014, future fees to be determined, and requiring Youtside to report quarterly on participant numbers and fees charged. Carl Missele seconded. Motion carried unanimously. VII. Miscellaneous: a. Request to use Hawthorne Hill Nature Center: Neighbors of North Country Knolls request a fee waiver for use of Hawthorne Hill Nature Center. The neighborhood group, who volunteer at the nature center regularly, are holding the annual gathering for National Night Out Against Crime on Tuesday, August 5. The event is typically held outdoors, the threat of rain, high humidity and mosquitoes have moved the event indoors. This event has been held by the group at the nature center the past four years with 80 to 100 participates each year. MOTION: Carl Missele moved to accept the Neighbors of North Country Knolls' use of the nature center with no fees on August 5. Eric Larson seconded. Carl Missele obstained from vote; motion carried unanimously. b. Elgin Strategic Plan: Tom Armstrong reported the city's commission and board chairs met with Cherie Murphy and one member of the city's Strategic Plan Commission. The purpose was to introduce the members to the strategic plan and to figure out a way over time where the boards and commissions can collaborate and share what each are doing. One of the plan's priorities is neighborhoods; to build and maintain safe, vibrant and connected neighborhoods throughout the city. The participants also talked about maintaining the community infrastructure, and also a third objective was connecting our neighborhoods through bikeways, sidewalk signs and parks. Tom pointed out when we typically talk about community infrastructure we are referring to water, roads, water pipes, and sewer pipes. Tom noted that parks and open space is community infracture. We need to start thinking in those lines- parks and open space are a critical part of a city's infrastructure. Tom , f suggested that the next time the strategic plan is updated, to please include parks and open space as part of the city's infrastructure. In the future boards and commissions will present to city council. There may also be quarterly meetings for the chairs to get together as well. c. Riverside Deck Ribbon Cutting: At 2:15 pm, Saturday, Governor Quinn will be here for the ribbon cutting ceremony. The state of Illinois contributed $8 million to the Riverside project. d. Miscellaneous: - BMX Track: Maria Cumpata provided some background and status on the BMX track at the sports complex. BMX has been in operation since 1990. There have been a few different track operators over the years. New track operators were put in place in the fall of last year. We have a lease agreement with the operators, and not much involvement in the operation. Typically, when the operators are ready to hand over the operation to new operators, they have someone within the group that they hand over the reins of the operation to. We received feedback from users that the operation was not going well. USA BMX was not receiving required paperwork and fees on Mondays after qualifying races. USA BMX pulled their license and provided us with a very experienced operator so the season can be completed. This operator will garner volunteer help and determine who works well. In the meantime, we will work on an RFP flik for next season. Maria is holding a meeting with BMX on Thursday evening, 7 pm, at The Centre. - Park Prescription: Randy Reopelle passed around a prototype packet for park prescriptions. The program is an initiative to reduce childhood obesity by encouraging healthy lifestyles through increased connections with parks and recreation programs. Through partnerships with individual family practice physicians "Park Prescriptions" will be written, prescribing visits to local parks, walking paths or participation in recreation programs. Tom suggested that the packet include regional trails and bikeways. - Other: Carl Missele recommends that the Casino project (Festival Park) should be vetted by Parks and Recreation. Randy Reopelle agrees the department needs to be involved. VIII. Adjournment: Carl Missele motioned to adjourn the meeting. Karyn Garcia seconded. Motion carried unanimously. Meeting adjourned at 7:39 p.m. Respectfully submitted, ,,/ j, ..j /#(1ifill rk Verdelle Corn, Recording Secretary Approved;, 1,g,:_g.iii 41P P 1 / 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain �t1 �1► City Council E LG I N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the August 26, 2014, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. The next meeting is September 30, 2014, at 6:00 p.m. DATED: August 22, 2014 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain h City Council E 1..G I I1Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S.Powell John Prigge Carol Rauschenberger Toby Shaw Parks and Recreation Advisory Board F.John Steffen AGENDA City Manager Tuesday,September 30, 2014 Sean R.Stegall 6:00 p.m. Howe. Creek ('ountry Club Porters Pub Dining Room 1250 Bowes Creek Boulevard Elgin,IL 60124 I. Call to Order I1. Welcome New Board Member III. Minutes of the July 29. 2014 IV. Citizens Forum (items not on the agenda) V. Howes Creek Neighborhood Park # 2 Plan VI. Naming of Bowes Creek Neighborhood Park# 1 VII. Other a. Update on Vending in Parks b. Youth Scholarship Fundraisers c. Miscellaneous VIII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org ' Mayor David J. Kaptain City Council Richard Dunne ELGIN Terry Gavin Rosamariaerry Gavin Martinez THE CITY IN THE SUBURBS Tish S.Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes September 30, 2014 City Manager 6:00 p.m. Sean R.Stegall Bowes Creek Country Club Porter's Pub Dining Room 1250 Bowes Creek Boulevard, Elgin, IL 60124 Present: Tom Armstrong, Eric Larson, Carl Missele, Kristen Rowe Absent: Anthony Armato, Karyn Garcia, Elise Rich Staff: Maria Cumpata, Verdelle Corn Call to Order: Tom Armstrong called the meeting to order at 6:02 p.m. II. Welcome to New Board Member Anthony Armato: Anthony Armato emailed staff that ehe is unable to attend the meeting. III. Minutes of the July 29,2014 meeting: Carl Missele noted there is one correction to page 2 of the July minutes. Under VII. Miscellaneous, item a.,the motion should state that Carl Missele abstained from the vote. Carl Missele motioned the board accept the minutes with the above correction and Eric Larson seconded. IV. Citizens Forum (items not on the agenda): None. V. Bowes Creek Neighborhood Park#2 Plan: Tom Armstrong noted the displays, A and B, on the west wall of the meeting room showing two design alternatives for the second park in Bowes Creek. He noted that at some point there will be a third park in another phase of the development. Tonight we are considering two design alternatives for neighborhood park 2. Tom opened the floor to residents in attendance. After varying comments or questions from residents, it was determined that most preferred option B with a more natural color scheme blending with landscape and natural surroundings. Residents requested adding park benches or a retaining wall for seating while children play. Tom noted that there are two additional benches and a table outside the gazebo/shelter. r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Last, Maria noted that residents can go to www.cityofelgin.org\bcpark2 survey to provide further input. VI. Naming of Bowes Creek Neighborhood Park #1: The park naming guidelines adopted by the city were reviewed. Maria Cumpata asked if any of the board members would take the lead to research the history of the park's area to see what historical naming options for the park could be recommended. Tom Armstrong will contact historian,Jerry Turnquist. Residents suggested linking the naming of all three parks to golf, such as: Fairway Park, Ryder Park, and Tournament Park. Several residents voiced concern over speeding vehicles and asked if a speed bump or flashing sign "kids playing" be installed by each park site along with reduction in speed limit. VII. Other: a. Update on Vending in Parks: Maria Cumpata reported that the City Council has not addressed mobile vending in the city. In the event city council adds vending in the city ordinances, we should define an application process for potential vendors in parks to vet the applicants, and define the criteria we use to make the decision on (116 which vendors are allowed to vend in a park. b. Youth Scholarship Fundraisers: Maria reported that the Beer & BBQ @ Bowes fundraiser resulted in adding$15,336 in the Youth Scholarship Fund. The Corporate Challenge fundraiser is the next fundraiser taking place on Friday, November 7. We are on pace to have more teams participating than ever and can use additional help. Board members can let Randy know if they are interested in volunteering. The event starts at 6:00 p.m. in the Heritage Ballroom. Volunteers run scores to the banquet room, timing,judging,etc. c. Miscellaneous: Nothing else was reported. VIII. Adjournment: Carl Missele motioned to adjourn the meeting. Eric Larson seconded. Motion carried unanimously. The meeting adjourned at 6:47 p.m. Respe fully su•mittedl / Verdelle Corn, Recording Secretary Approved: / .�,c.. . ,` ,fr Mayor David J. Kaptain (1114 dria City Council E I N Richard Dunne LG Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS Tish S.Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the October 28, 2014, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. r The next meeting is November 25, 2014, at 6:00 p.m. DATED: October 23, 2014 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor Davie J. Kaptain City Counz.d E L ` N Richard Dunne Terry Gavin THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell John Prigge Carol Rauschenherger Toby Shaw Parks and Recreation Advisory Board F.John Steffen AGENDA City Manager Tuesday,November 18,2014 Sean R.Stegall 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office `Second Level 100 Symphony Way Elgin, IL 60120 Call to Order II. Minutes of the September 30,2014 Meeting I11. Citizens Forum (items not on the agenda) IV. BMX Track V. Summer Aquatics Pool Report VI. Other a. 2015 meeting schedule h. Other VII. Adjournment 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council Richard Dunne E LG I N Terry Gavin Rosamaria Martinez THE CITY IN THE SUBURBS" Tish S.Powell John Prigge Carol Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes November 18, 2014 City Manager 6:00 p.m. Sean R.Stegall Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Carl Missele, Kristen Rowe Absent: Anthony Armato, Karyn Garcia, Eric Larson Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn I. Call to Order: Tom Armstrong called the meeting to order at 6:01 p.m. II. Minutes of the September 30,2014 meeting: The minutes of September 30th's meeting will be resubmitted to the board at the next meeting as this meeting did not have a quorum. lll. Citizens Forum (items not on the agenda): None. IV. BMX Track: Jackie Altizer provided a recap of 2014 operations. Jackie noted The Hill has a strong group of volunteers and she will return to oversee the operation for 2015 for continuity. An advisory council will be formed and is working on filing for Illinois non-profit status. Events scheduled for 2015 include the state championship - May 30th and the gold cup qualifier-August 23. The Hill is partnering with Rockford for the state championships hosting one day at each track. The Hill does need some improvements including a fence to keep track safe and maintenance operations efficient; and water run to concessions. Without water, the operation cannot obtain a food license. Maria Cumpata recommended The Hill be part of the Youth Sports Grant process. Maria will send the guidelines to Jackie. r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Y 0 V. Summer Aquatics Pool Report: Lords Family Aquatic Center hours were increased this C past season due to Wing Park Family Aquatic Center closure for renovation. The supervisor did not need to hire any new seasonal staff for the outdoor pool this year due to the closure of Wing for renovations. In 2015 that will not be the case. The supervisor will need to hire new seasonal staff. VI. Other: a. 2015 meeting schedule: The schedule is set for 2015. There will be no meeting in December. The June and November meetings are scheduled one week early than the norm due to holidays. b. Other: No news or other items were brought to the board's attention. VII. Adjournment: The meeting adjourned at 6:59 p.m. Respectf Ily submitted, 44 4 j/ Verdelle Corn, Recording Secretary Approved: 4 , ,e..c . 0 r