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HomeMy WebLinkAbout2013 Parks & Recreation Board Minutes & Agendas Mayor David J. Kaptain IIIh City Council Richard Dunne ELGIN Robert Gilliam Anna C. Moeller THE CITY IN THE SUBURBS Tish S. Powell John Prigge F.John Steffen City Manager Sean R.Stegall 2013 MEETING SCHEDULE PARKS AND RECREATION ADVISORY BOARD January 29 February 26 March 19 (1) April 30 May28 June 25 July 30 August 27 September 24 October 29 November 26 The Parks and Recreation Advisory Board holds its regular meetings on the last Tuesday of each month at 6:00 p.m., typically in the Parks and Recreation Administration Office's conference room located in the upper level of The Centre of Elgin, 100 Symphony Way. (I) The March 2013 meeting is an exception. The March meeting is scheduled one week earlier; i.e., Tuesday, March 19. (2) There is no meeting scheduled for the month of December. Contact person: Randy Reopelle Parks and Recreation Department Director 847-931-6127 r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain City Council E LG I N Richard Dunne Robert Gilliam THE CITY IN THE SUBURBS Anna C.Moeller Tish S.Powell John Prigge F.John Steffen City Manager Parks and Recreation Advisory Board Sean R.Stegall AGENDA Tuesday,January 29,2013 6:00 p.m. The Centre—West Conference Room 100 Symphony Way Elgin, IL 60120 I. Call to Order IL Introduction of New Board Member III. Minutes of the October 30, 2012 Meeting IV. Citizens Forum (items not on the agenda) V. Youth Sports Grants VI. Rolling Knolls Planning VII. Miscellaneous a. Regional Park Update b. Foundation Update c. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor III David J. Kaptain City Council ELGIN Richard Dunne Robert Gilliam THE CITY IN THE SUBURBS Anna C. Moeller Tish S. Powell John Prigge F.John Steffen City Manager Parks and Recreation Advisory Board Meeting Minutes Sean R.Stegall January 29, 2013 6:00 p.m. The Centre of Elgin, West Conference Room Lower Level, 100 Symphony Way, Elgin Present: Tom Armstrong, Karyn Garcia, Carl Missele, Bill Neylon, Kristen Rowe Absent: Siobhan Cottone, Carl Ferron, Elise Rich Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn L Call to Order: Chairman Tom Armstrong called the meeting to order at 6:05 p.m. II. Introduction of New Board Member: Kristen Rowe was welcomed and introduced as the newest addition to the advisory board. III. Minutes of the October 30,2012 meeting: Carl Missele moved to approve the minutes as presented. Karyn Garcia seconded. Motion carried unanimously. IV. Citizens Forum (items not on the agenda): None. V. Youth Sports Grants: Maria Cumpata provided a summary of the youth sports organizations request process. In October the groups presented to the board and staff with a wrap-up of the season and provided their presentation of projects for the next three years. Randy, Jim Bell, Bill Neylon, and Maria reviewed requests, needs, and costs for 2013. In the packet today is the memo outlining what the costs are and what staff thought was the priority issues. Also attached is a document showing what each of the leagues requested for 2013 and a graph showing what each youth league received for the past five years, a total column, and a column with the average over the last five years. This year we are suggesting one of the big projects is the Trout Park Baseball project to renovate the west shelter into batting cages. The shelter is not in very good shape and can only be rented out about half of the weekend dates due to large baseball tournaments. They requested $37,000 of which we recommend $19,600, but with that the Land Management division will take down the shelter and remove the debris (in house labor). 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org rSome of the other things we looked at were ADA issues, which is very comprehensive. For instance, Continental Little League requested funding to renovate the men's washroom. The request was not approved because it is an ADA issue and we need to look at it as a whole project, which is more than just replacing partitions or sinks. The whole bathroom does not comply. Some other ADA issues include Elgin Youth Football requesting bleachers for their west field. In order to do that a path needs to be run out to bleachers and a concrete pad installed for bleachers. Currently none of the bleachers at EYF are on concrete pads. Also EYF's request for funding to fill cracks and sealcoat driveway is not included in staffs recommendations as there are other ADA compliant issues to be addressed. Maria noted that Elgin American/National did not provide any cost estimates with their proposal. She followed up with an email and has not received any cost estimates as of this date. The scoreboard, $4,700, is the cost of the model they purchased in 2012, so that dollar amount is included for 2013's request. American Legion is looking for an announcer tower on the backstop of the field. Staffs concerns are that the field is used for many other purposes as well and does not seem to be a good use of dollars to put that there when American Legion is the only ones who can use it. Legion plays about 20-25 games at home during the season. We agreed to put in a concrete slab behind the backstop where he can have a pop-up tent or whatever for an announcer's table. rThe recommendation for Classic Little League includes the fencing for junior field dugouts, which is a safety issue. The dugout roofs are for dugouts that do not have any roofs to protect players. The concession improvements are included as the league had power outages and lost concessions. Elgin Trout Park Baseball is the batting tunnels. Elgin Youth Football includes the lightning prediction - the Thorguard System similar to what we have in some other parks. Some of the leagues run off a unit in one of our facilities. For instance Elgin National runs off a unit at our Lords Park Family Aquatic Center. Classic runs off a unit at our Wing Park Clubhouse. Continental's is a standalone unit, and Drake Field would have to be a stand-alone unit as well. The scoreboard frame repair is included. Continental requested repair on their concession stand roof Randy spoke with Rich Hoke who indicated that the Building Maintenance Department will take care of repairing the roof. Carl Missele noted that ADA compliance should be a city-wide funded project including all parks, all facilities, parking decks and lots, sidewalks, and curbs. (slik 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org MOTION: Carl Missele motioned to approve the recommendations for the Youth Sports Grant 2013 allocations as presented. Bill Neylon seconded. Motion carried unanimously. VI. Rolling Knolls Planning: Randy Reopelle, Bill Neylon and Tom Armstrong attended the Forest Preserve District of Cook County's walk-through and meeting at the Hanover Township facility. The district held the meeting to gather public input on what the Rolling Knolls space should be used for. Previous public input was limited to residential neighbors who expressed the space should be left as open space. Ideas for active recreation were sought at the input meeting. Tom recommended the board should respond in writing to Cook County Forest Preserve indicating what Elgin lacks for active recreation. Include things such as disc golf, sledding, skating, nature-themed playground, cross country skiing, fishing. Randy will draft a letter for the board to review. Tom also suggested the communication include exhibits from the master plan. VI. Miscellaneous: a. Regional Park Update: Randy Reopelle passed out the site plan of Jack E. Cook Park. From the last plan the playground has been removed. Scope of work has changed due to cost estimates. What is currently in the plan to go out to bid around March 1 includes a single basketball court, single tennis court, shelter, path, and two soccer fields. The amenities should be built this summer. Signage for the park needs to be more visible as the road is a 50 mph zone. b. Foundation Update: First paperwork is filed with state. We have started meeting and trying to identify programs our staff would like to run but do not have funding. A way for this board to interact with the Foundation is to come up with ideas you want incorporated as well. Another initiative the Foundation is working on is to identify fundraiser options to benefit the Youth Scholarship Fund. Once the board's paperwork with state and federal government is done we are in a better position to apply for grants. Verdelle has identified several grants that require the applicant to be a nonprofit organization. c. Other: - Observatory Park - Randy noted that he just received word that we were awarded a $6,500 Kane County Fit for Kids grant to go towards the shelter project. The total shelter estimate is $51,000. The Kiwanis are leading the way and Lamp, Housing Authority of Elgin, and city of Elgin are all contributing to the project and it appears that they have all of the funding in place to construct the shelter. The construction date will be in early April. Randy will invite the Kiwanis Club representative back to formally ask for the name change of the park, given their commitment to constructing the shelter and other future improvements to the park. Randy indicated that given the low amount of park 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org development funds, this is a very important cooperative project as it may serve as a blue print for future park improvements. - Bike to Work Week is typically celebrated in June. This year BPAC (Bicycle and Pedestrian Advisory Committee) decided to change the name of it to Bike.Walk.Move Elgin Week with a lot of great activities going on. We'd like to connect with the bikers at The Centre to see if there is something they can put on that week. Randy mentioned that incorporating the walking track as part of the week is an idea. We can ask staff for recommendations and ideas. VIII. Adjournment: Carl Missele moved to adjourn the meeting at 7:09 p.m. Karyn Garcia seconded. Motion passed unanimously. Respectfully submitted, /) (10 .) Verdelle Corn, Recording Secretary Approved: AC,X4p0/,... r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor rDavid J. Kaptain City Council E LG I N Richard Dunne Robert Gilliam THE CITY IN THE SUBURBS Anna C.Moeller Tish S. Powell John Prigge F.John Steffen City Manager Parks and Recreation Advisory Board Sean R.Stegall AGENDA Tuesday,February 26,2013 6:00 p.m. The Centre—West Conference Room 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the January 29, 2013 Meeting III. Citizens Forum (items not on the agenda) IV. Presentation by Steve Byers V. Renaming of Observatory Park VI. Miscellaneous a. Gifford Park Association Request b. Rolling Knolls Meeting recap c. Jack E. Cook Park Update d. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain • -1= City Council ELGIN Richard Dunne Robert Gilliam THE CITY IN THE SUBURBS Anna C.Moeller Tish S. Powell ' John Prigge F.John Steffen City Manager Parks and Recreation Advisory Board Sean R.Stegall AGENDA Tuesday,March 12, 2013 (Rescheduled February 26th meeting) 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin,IL 60120 r 1. Call to Order II. Minutes of the January 29, 2013 Meeting III. Citizens Forum(items not on the agenda) IV. Presentation by Steve Byers V. Renaming of Observatory Park VI. Miscellaneous a. Gifford Park Association Request b. Rolling Knolls Meeting recap c. Jack E. Cook Park Update d. Other VII. Adjournment r 150 Dexter Court, Elgin,IL 60120 847-931-6100 www.cityofetgin.org Mayor III David J. Kaptain rift City Council E i_.. ; I I'*tiI Richard Dunne Robert Gilliam THE CITY IN THE SUBURBS Anna C. Moeller Tish S. Powell John Prigge F.John Steffen City Manager Parks and Recreation Advisory Board Meeting Minutes Sean R.Stegall March 12, 2013 6:00 p.m. Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre, 100 Symphony Way, Elgin Present: Tom Armstrong, Siobhan Cottone, Carl Ferron, Carl Missele, Bill Neylon, Elise Rich, Kristen Rowe Absent: Karyn Garcia Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn L Call to Order: Chairman Tom Armstrong called the meeting to order at 6:01 p.m. II. Minutes of the January 29, 2013 meeting: Carl Missele moved to approve the minutes with one correction. Under item VI. Rolling Knolls Planning, add Bill Neylon to the first sentence so the sentence states, "Randy Reopelle, Bill Neylon and Tom Armstrong". Siobhan Cottone seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Presentation by Steve Byers: Steve Byers of the Illinois Nature Preserve Commission presented to the board and staff. I-90 Bridge: The Illinois Tollway is replacing the I-90 bridge over the Fox River. The Tollway will address erosion issues. Mr. Byers noted that he believes the Tollway plans to remove the bicycle bridge during the rebuilding of the I-90 bridge over the Fox River. There remains the issue of what kind of trail/bridge/connection can be constructed to meet the current needs of bike trail users. Carl Missele noted that the Parks and Recreation master plan includes a connection; a walking/biking bridge across the river at the park to Judson University. Would we still be able to have a connection with these regulations when the Tollway takes out the current bike bridge? Tom Armstrong noted that there was a grant application to connect Slade Avenue Park with Judson University and that project was not funded in this last round of grant awards. The Fox River Trail bike bridge by the Tollway was constructed 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org with federal grant dollars and he thinks there is some obligation to replace it, whether it gets replaced under the Tollway bridge or some other location. Mr. Byers recommended that city staff check with the Forest Preserve District of Kane County to verify if the bike bridge was constructed with grant funding. Trout Park River's Edge: Steve Byers also presented to the board and staff the opportunity to register and protect Trout Park River's Edge. The process does not cost the city anything. Also, the Register of Land and Water Reserves recognizes existing amenities and uses. Trout Park River's Edge's fishing qualifies as an existing amenity that would be allowed if the park property is registered. He will draft a proposal to register this property as a Land and Water Reserve with Randy Reopelle's input. The proposal would then come to the board for review. Ultimately a recommendation by the board would go before City Council for approval. MOTION: Carl Missele motioned the board recommend designating Trout Park River's Edge as an Illinois Land and Water Reserve protected property. Bill Neylon seconded the motion. Motion carried unanimously. V. Renaming of Observatory Park: Rick Poulton attended the meeting. He reported the Kiwanis are ready to kick off multi-year renovations of Observatory Park beginning with constructing a shelter this year in time for the summer lunch program. Kiwanis have raised about $60,000 to build the shelter. Lamp Inc., Housing Authority of Elgin, and city of Elgin are all contributing to the project. As previously requested, the Kiwanis offficially request Observatory Park be renamed to Kiwanis Park. NOTE: The existing Kiwanis Park would then need to be renamed. The Elgin Police Department has previously communicated that they like parks to be named with one of the street names as it is much easier for them to locate the park if needed. Rick noted the Kiwanis are committing to additional projects to renovate the park; half basketball court(s) and playground. The Kiwanis also want to set an example to other civic and social organizations to partner with the city on other projects. MOTION: Bill Neylon motioned the board approve changing the name of Observatory Park to Kiwanis Park. Kristen Rowe seconded. Motion carried unanimously contingent on the Kiwanis providing a letter affirming that the Kiwanis Park, located at 600 Ramona Avenue, can be renamed. (NOTE: Staff will check the file on Kiwanis Park to determine if there is any documentation on why the park was named Kiwanis Park or if there are any stipulations concerning the park name.) VI. Miscellaneous: a. Gifford Park Association Request: GPA submitted a request for the board to approve fees to rent the Pavilion be waived for their August 16 pot luck dinner for the 2013 Historic Elgin House Tour home owners. GPA members host and man a water station for the participants of the annual Fox Trot. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org MOTION: Carl Missele motioned the board approve the waiver of fees for GPA's August 16 Pavilion rental. Elise Rich seconded. Motion unanimously approved. b. Rolling Knolls Meeting Recap: The Forest Preserve District of Cook County sent a summary to Randy Reopelle of the Rolling Knolls strategy session gathered input on how the property should be developed and used. Activities identified at the session included Frisbee golf, nature walks, cross-country skiing, sledding, ice fishing, hockey, ice skating, special events at the lodge, picnic shelters, driving range, fishing, trails, archery, nature play, camping, birding, snowshoeing, bike paths, connection to Poplar Creek Greenway and other pathways, fitness stations, greenhouse, art classes, lecture series. c. Jack E. Cook Park Update: Randy Reopelle provided an update on the development of the park. As part of the acquisition grant, we must have substantial development of the site this year. In trying to meet the development budget, we pull the playground out. What we do have are two full-sized soccer fields, a basketball court, a tennis court, and a shelter. When we have the final site plans we will bring that to the board. We'll probably go out to bid by May. d. Other: Tom Armstrong recommended we put together a catalog - a "kit of parks" for organizations to know how much things cost and so they know what they can do to partner with Parks and Recreation and the city. It would be something the rk Foundation could shop around. Tom also suggested we invite the new Parks and Recreation naturalist to the next meeting. Her ideas and what she'd like to accomplish. Carl Missele noted that our naturalist, Laura Maloney, has already made a list of things she wants to get done. Randy Reopelle reminded everyone that typically the June meeting is a short meeting followed by a tour of parks. VII. Adjournment: Carl Missele moved to adjourn the meeting at 7:25 p.m. Carl Ferron seconded. Motion passed unanimously. Respectfully submitted, . rdtaZ C')) Verdelle Corn, ' = ording Secretary Approved: //,/ / I, r r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor (II David J. Kaptain City Council ELGIN Richard Dunne Robert Gilliam THE CITY IN THE SUBURBS Anna C. Moeller Tish S. Powell John Prigge F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the March 19, 2013, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. The next meeting is April 30, 2013, at 6:00 p.m. DATED: March 13, 2013 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor III David J. Kaptain City Council ELGIN Richard Dunne Robert Gilliam THE CITY IN THE SUBURBS Anna C. Moeller Tish S. Powell John Prigge F.John Steffen City Manager Parks and Recreation Advisory Board Sean R.Stegall AGENDA Tuesday, April 30, 2013 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin, IL 60120 Call to Order II. Minutes of the March 12, 2013 Meeting III. Citizens Forum (items not on the agenda) IV. Ash Drive Park Discussion V. Renaming of Old Kiwanis Park VI. Miscellaneous a. Kiwanis Letter b. Green Expo Booth c. Jack E. Cook Park Update d. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain h City Council ✓"' Richard Dunne E LG I N Terry L.Gavin Anna C C. Moeller THE CRY IN THE SUBURBTish S.Powell RS John Prigge Carol J.Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday,May 28,2013 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Minutes of the March 12, 2013 Meeting III. Citizens Forum(items not on the agenda) IV. Centre 2012 Year End Financials V. Ash Drive Park VI. Election of Chairperson VII. Miscellaneous a. Kiwanis Letter b. North Country Knolls Request c. Jack E. Cook Park Update d. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor ill David J. Kaptain In r _4„„,...........„ City Council E l.... I Richard Dunne Terry L.Gavin THE Cr-y IN THE SUBURBS Anna C.Moeller Tish S.Powell John Prigge Carol J.Rauschenberger Toby Shaw Parks and Recreation Advisory Board Meeting Minutes F.John Steffen May 28, 2013 6:00 p.m. City Manager Parks and Recreation Department Sean R.Stegall Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Siobhan Cottone, Carl Ferron, Karyn Garcia, Carl Missele, Bill Neylon, Kristen Rowe Absent: Elise Rich Staff: Randy Reopelle, Wayne Carlstedt, Verdelle Corn I. Call to Order: Chairman Tom Armstrong called the meeting to order at 6:00 p.m. II. Minutes of the March 12, 2013 meeting: Carl Ferron moved to approve the minutes with corrections on page 3 as noted by Carl Missele. Corrections: Switch designation of paragraph VI. d.to c. and c. to d. In first paragraph under Miscellaneous: Other, add the word 'be'to last sentence of first paragraph so it reads "It would be ..." In the last sentence of second paragraph change 'down'to 'done.' Carl Missele seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Centre 2012 Year End Financials: Wayne Carlstedt provided a summary of The Centre's 2012 year end financials. The bottom line subsidy of$592,843 is the lowest it has been in several years. Compared to 2011, revenues were up and expenses were down. Revenues: The snack vending machine at the pool now carries healthy snacks. If sales increase sufficiently, Rogers Vending can implement healthy snacks in other vending machines. Cafe and concessions are food and beverage sales that take place for rentals. Example: NISRA holding an end of year lunch and orders food and beverage to be served during rental as well as other meeting rentals that want food and beverage. Renters cannot bring their own products in. Under Other Revenues, Sherman's lease is r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org the same every year. Sponsorships are up this year. We had more donations through Fox Trot and other things. Sponsorships are a focus for the department and Randy, Amy Knorek, and Wayne have been meeting with Marketplace Media to develop an overall sponsorship program for The Centre and the department. That's a revenue stream we can grow and hopefully help with the overall deficit. Carl Missele asked how the funds are used. Wayne noted the funds are not earmarked for anything specific because The Centre is at a deficit; it is another revenue stream like the programming revenues. Carl - it's going into the big pot? Wayne - It is going into the bit pot. When we first opened, the first couple years, they actually let us take those funds out, like a savings account. As the finance department looked at the bottom line, they couldn't justify using those funds - basically it was adding to the deficit. Hopefully we are going to get to the point where we will be able to spend discretionary dollars. Overall the revenues are up over $100,000. Carl asked where the Youth Scholarship Fund dollars come from. Wayne responded the dollars come from a number of programs. Fox Trot is the biggest contributor. Any of the proceeds, after expenses are covered, go into the scholarship fund; usually, between $20,000 and $30,000 depending on the number of participants. We also have Randy's Beer & BBQ and the Team Challenge held here at The Centre. We also get donations from people. Randy noted we are looking to ramp up donations from individuals. That's one of things the Foundation is focusing on. We are getting ready to implement a giving campaign. As people come in to register for programs, we will have signage, etc., promoting the opportunity to give to the scholarship fund. Those dollars show up under program fees because it becomes a source of revenue. Any of our divisions' registering qualified users can use the youth scholarship fund - the outdoor pools, Prairie View Before and After School (BASE), soccer, the Hawthorne Hill Nature Center, Eastside Recreation Center, etc. The more we can build up the scholarship fund, the more revenue results. Expenses: Wayne noted that expenses were cut on staff wages and benefits. Over the last few years there have been a lot of cut-backs and we are always looking for ways to keep the staff as lean as possible and find ways to save money each year. Commodities and supplies were down a little bit being as frugal as possible with supplies. A big chunk of contractual services is utilities for the building, around $550,000 to $600,000. Plus we pay contractually our trainers, group fitness instructors, as well as some other companies - Dixon Dance, All Sports Academy, etc. All these expenses were down from 2011. The big expense in 2012 is under the capital line. We had to rebuild the men's showers due to structural problems. We have to do the same thing this summer to the men's and the women's steam rooms. The capital did go up not because we were purchasing equipment; rather the dollars were used to make necessary repairs. V. Ash Drive Park: Randy noted the park space was purchased by the city in 2011 with IDNR (Illinois Department of Natural Resources) OSLAD grant. The seven parcels are a long and linear consolidated parcel totaling 1.7 acres. This is an area where there is so little space for the children to play other than in the street. The terms of the OSLAD grant agreement requires us to develop the site into a neighborhood park within three years of acquisition - October 2014. Randy referred to the board's packet attachment of the concept plan for the park, which includes a shelter, three Y-court basketball courts, soccer goal area, and playground on the long and linear park land. Attachment A-3 Site Development Plan City of Elgin ••••0••�• '• •«. l� Ash Drive Park 411:441' e/A41- rA • _`'--New llwa-AaE ktg „ Indualve Playground end Sedtnq Areas • s.._. �New 12k12 Sheeerwllh .41 — --- • 4 J( Permeable Paver Plaza New thele Trans,Typ• . 1 Naw Everfgeen / ��_;,/"( LmWaoapo Buffer 1y. New Practice Sewer poet ,P tat: �T ' it #--New Shrub Landscape Buffer Q �� fi:r�"`� `U+ _- (2)New Skate Parr sued Elements,I11114,. —._._Ee ahnp Trees to Reme.4i,Typ. al (s)NewYa court BaslceBretl CaslswNh seemp .. $,rCh ' '�Aram(Pas No Saraf Vaneybe6 ea ACermee) Drive sovnvery orN The three%-court basketball courts shown at the south end of the park property is a design that encourages children to play and discourages older park users from monopolizing the courts for pick-up games. The design is geared for recreation basketball. Randy opened up the discussion for questions or concerns regarding the design. Carl Missele asked if there are any differences in elevations. Randy- on the south end there is some elevation change. There will have to be some excavation. We did talk about moving the playground area down to the south end and building it into that grade. You couldn't do that with a basketball court. It's not a grade like a rolling terrain. The rest of the property is pretty flat and there is one grove of trees that is worth keeping. There are cottonwoods and buckthorns that need to be removed. Even though the city's new tree ordinance is for property larger than this park, we are going r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org to follow the ordinance and inventory the trees and go through the process identifying and document the trees on the property. Kristen Rowe asked if we will get feedback from the residents. Randy noted that we have not yet but intend to before anything is built. This plan is preliminary-a concept plan. We'd bring pictures of playground options, etc., for residents to provide feedback and preferences for the park. Randy asked if anyone has suggestions to refine the plan or any further questions. Carl asked how the park development would be paid for if not through an IDNR grant. Randy responded the park development estimate would be around $180,000 to build. We'd probably have to phase in the development and look for other opportunities for grants or partnerships. Carl recommended flipping the placement of the basketball courts and the playground on the plan. VI. Election of Chairperson: Carl Missele nominated Tom Armstrong to serve as the advisory board's chairperson. Siobhan Cottone seconded the nomination. Randy asked if there were any other nominations for chair. No other nominations were recommended. Carl motioned to close the nominations. Siobhan seconded. Motion approved unanimously with Tom Armstrong abstaining. Carl motioned to approve Tom Armstrong as the Parks and Recreation Advisory Board Chair. Siobhan seconded. Motion approved unanimously with Tom Armstrong abstaining. (1116* VII. Miscellaneous: a. Kiwanis Letter: Randy noted construction of the shelter at Observatory Park. It will be done for the kickoff of the free summer lunch program at the site. A ribbon cutting ceremony will be held at a date to be determined. Sarosh Saher informed department that Observatory Park is in an historic district and plans have to be approved by the Heritage Commission. It turned out that the Heritage Commission authorized Sarosh to review the plans on their behalf. Work at the park is approved. b. North Country Knolls Request: The NCKPOA (North Country Knolls Property Owners Association) requests the use of HHNC (Hawthorne Hill Nature Center) and the waiver of fees for the evening of August 6 for the National Night Out Against Crime gathering, which typically has 80 to 100 neighbors participating. Typically the gathering is held outdoors at the park although with the potential of rain, high humidity and mosquitoes we utilize the nature center. Many of the neighbors participating volunteer regularly at HHNC. NCKPOA will set up the tables and chairs, take them down, and clean the facility after the event. Randy Reopelle noted the volunteers have spent 4,000 hours working at HHNC. Carl Ferron motioned that NCKPOA be allowed to utilize HHNC and approve the waiver of fees for the evening of August 6 during the National Night Out Against Crime gathering. Bill Neylon seconded. Carl Missele abstained. Motion carried unanimously. C , . r c. Jack E. Cook Park Update: Randy noted we received a bid that would allow us to come in under budget for the work, but we then got a protest letter from the union representative that the company didn't pay union wages. In following up with the Department of Labor, there were two grievances filed but there were no findings of fault. Hopefully the bid will be awarded at the first council meeting in June. d. Other: Randy communicated that typically for the June meeting we have a meal, short meeting, and drive the board members around to tour various parks and/or facilities. After recommendations were heard, it was determined the June meeting will include a tour of Rolling Knolls property in Cook County, Wright Park, Kiwanis Park, Illinois Avenue property, Observatory Park, and Trout Park. Tom handed out the Bike.Walk.Move:Elgin Week agenda and encouraged all to participate. Carl Missele inquired if Tuscan Woods property (about 26 acres - natural habitat) has been turned over to the city and if it will be designated as a park. Randy noted that it will not be a park and will be maintained by Land Management. He will find out if the property has been turned over to the city yet. Bill Neylon communicated that he participated in the Isaac Walton League clean-up over at Willow Creek a couple weeks ago. The mayor and his wife were in the same group as Bill was along with a teacher and students from Ellis Middle School. The eh students are part of Ellis's science group, the NERDS (an acronym). The Mayor and Bill talked with the teacher while the students were playing in the water. The Mayor communicated that the city is buying two residences along Illinois Avenue. He communicated that it would be ideal to build a path along Illinois Avenue straight east down to the creek - this group does a lot of water testing, etc., that requires they walk back and forth from the school to the creek. The Mayor suggested the board and department consider creating this path with the school children. Tom noted that the city owns a large chunk of property in that area. The area is a fairly high quality wetland, there's also a stream, and is governed by the Army Corps of Engineers and the IDNR. You can't just build something into the area. Randy suggested that at some point after the July meeting, that Bill invite the teacher and students to a meeting to hear their recommendations and ideas. VIII. Adjournment: Carl Missele motioned to adjourn the meeting. Bill Neylon seconded. Motion carried unanimously. Meeting adjourned at 7:25 p.m. Respectfullys b fitted, ,(/' a 't-C-V---- Verdelle Corn, Recording Secretary Approved: 14.1/.,/ 0 . i13 C 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain jiih City Council Richard Dunne ELGIN Terry L.Gavin Anna C. Moeller THE CITY IN THE SUBURBS Tish S. Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday,June 25,2013 6:30 p.m. Eastside Recreation Center Main (Upper) Level Multi-Purpose Room 1080 East Chicago Street Elgin, IL 60120 I. Call to Order r II. Minutes of the May 28, 2013 Meeting III. Citizens Forum (items not on the agenda) IV. Tour of Parks a. Rolling Knolls d. Illinois Avenue property b. Wright Park e. Observatory Park c. Kiwanis Park f. Trout Park V. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor 411 David J.Kaptain E iZ! iNJ City l Richardrd Dunne Terry E.Gavin THE CRY IN THE SUBURBS Anna C. Moeller Tish S. Powell John Prigge Carol J. Rauschenberger Toby thaw Parks and Recreation Advisory Board Meeting Minutes F.John Steffen June 25, 2013 City Manager 6:30 p.m. Sean R.Stegall Parks and Recreation Department Eastside Recreation Center Multi-Purpose Room (Main/Upper Level) 1080 East Chicago Street, Elgin, IL 60120 Present: Tom Armstrong, Carl Perron, Elise Rich, Kristen Rowe Absent: Siobhan Cottone, Karyn Garcia, Carl Missele, Bill Neylon Staff: Randy Reopelle, Verdelle Corn No citizens were present. Therefore,due to lack of a quorum and no citizens present, the members present did not discuss or approve the May minutes. Randy and the members present proceeded on a tour of designated parks. Respectfully submitted, •dC.C7 Verdelle Corn, Recording Secretary- Approved: JAy.,41. :A/d / C��.3 pp C 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J.Kaptain City Council ® `a Richard Dunne E LG I N Terry L.Gavin Anna C.Moeller THE CITY IN THE SUBURBS- Tish S. Powell John Prigge Carol J.Rauschenberger Toby Shaw P.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday,July 30,2013 6:30 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin,IL 60120 I. Call to Order II. Minutes of the May 28,2013 Meeting III. Minutes of the unofficial meeting of June 25,2013 IV. Citizens Forum(items not on the agenda) V. Naming of Kiwanis Park VI. American with Disabilities Act Audit and Priorities VII. Miscellaneous a. Ash Drive Park Site b. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor { David J. Kaptain City Council Richard Dunne ELGINJ Terry L.Gavin Anna C.Moeller THE CITY IN THE SUBURBS Tish S.Powell John Prigge Carol J.Rauschenberger Toby Shaw F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD • NOTICE OF CANCELLATION OF MEETING (lack of quorum) NOTICE IS HEREBY GIVEN that this evening's,July 30, 2013, meeting of the Parks and Recreation Advisory Board is cancelled due to lack of a quorum. • The next meeting is August 27, 2013, at 6:00 p.m. DATED: July 31, 2013 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain h City Council Richard Dunne E LG 1 N Terry L.Gavin Anna C.Moeller THE CITY IN THE SUBURBS Tish S. Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday, August 27, 2013 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin,IL 60120 I. Call to Order II. Minutes of the May 28, 2013 Meeting III. Minutes of the unofficial meeting of June 25, 2013 IV. Citizens Forum(items not on the agenda) V. Naming of Kiwanis Park VI. American with Disabilities Act Audit and Priorities VII. Miscellaneous a. Ash Drive Park Site b. Other VIII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor 111h David J. Kaptain rCity Council ELGIN T rDunne Terryry L.L.Gavvin THE CITY IN THE SUBURBS- Anna C. Moeller Tish S. Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board Meeting Minutes City Manager August 27, 2013 Sean R.Stegall 6:00 p.m. Parks and Recreation Department Staff Conference Room, Administration Office, Second Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Siobhan Cottone, Carl Ferron, Karyn Garcia, Carl Missele, Bill Neylon Absent: Elise Rich, Kristen Rowe Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn elk I. Call to Order: Chairman Tom Armstrong called the meeting to order at 6:26 p.m. II. Minutes of the May 28, 2013 meeting: Carl Missele motioned to approve the May 28th minutes. Bill Neylon second. Motion carried unanimously. III. Minutes of the unofficial June 25, 2013 meeting: Carl Missele motioned to accept the minutes as presented. Karyn Garcia second. Motion carried unanimously. IV. Citizens Forum (items not on the agenda): None. V. Naming of Kiwanis Park: It was suggested to rename 'old' Kiwanis Park to Isaak Walton League Park. Postcards requesting feedback via phone calls or email will be sent to residents within the park's area. Postcards should state a deadline of two weeks prior to board meeting to allow for compilation of feedback results. It was recommended once the park is officially renamed to have new signage with the name of park installed at the park. Randy noted that it may be possible to have Judson University students design a cost effective sign, as the one we currently use is expensive. r 150 Dexter Court,Elgin, IL 60120 847-931-6100 www.cityofelgin.org VI. Americans with Disabilities Act Audit and Priorities: Randy Reopelle reported on progress with Title 2 compliance work. There is a city wide committee with 9 employees from various city departments working to prioritize the projects. The Sports Complex softball hubs are now being worked on to get all of the paths properly graded, drained, paved and connected. We're looking at the connectors, the concession stand in the middle, paths, park benches (not bleachers), some irrigation, and some drainage. Costs will probably be around $600,000 for all of the work on the softball fields. At The Centre we did lifts for the pool. Our pools all need lifts. Next year we are looking at outdated playgrounds - we actually have wooden playgrounds at a couple park sites. Improvements to the soccer field area at the Sports Complex will include four fields and the playground. Douglas Park's playground will be removed and replaced. The Lords Park phase one ADA improvements will include outdoor elements such as paths, playgrounds, parking lots and shelters. Estimated cost is $321,000, which does not include anything for the Pavilion, pool, washroom buildings; it's just for the park elements. The last item is for the Youth Sports Organization Grants requesting an additional $40,000 to help fund the needed improvements at the little league complexes. VII. Miscellaneous: a. Ash Drive Park Site: We previously talked about the city not wanting to turn this rproperty into a park as it is not an ideal park parcel - it is very narrow and linear. The Illinois Department of Natural Resources (IDNR) accepted grant money back, so this area will not be made into a park. b. Other: Healthy Families newsletter: Randy Reopelle handed out the first edition of Parks and Recreation's Healthy Families newsletter. This is one of our department initiatives. This newsletter comes as a part of the city's quarterly newsletter, which comes out opposite of our department's quarterly brochure. It's another communication with our residents outside of our brochure, and will always focus on health issues. It includes health and fitness tips but subtly promotes some of our programs and services. On the back of the first issue you'll see success stories - one from The Centre and one from ERC. We'll continue to market some of our programs but within the context of how our residents can live a healthier lifestyle. Beer & BBQ @ BOWES: Randy passed out a promotional flier for the September 14th event, which is a fundraiser for the Youth Scholarship Fund to help kids to participate in programs. r Bicycle and Pedestrian Advisory Committee - Museum Bike Ride: Tom Armstrong noted that BPAC is having a bike ride on September 15th that will visit each of the museums beginning at 1:00 p.m. at the Elgin Public Museum at Lords Park. The ride will go to Old Main, to the History Museum, downtown to the Police Department history display, to the Fire Barn Museum, and back to the Elgin Public Museum. The ride is about 6 mile loop that is family friendly. VIII. Adjournment: Carl Missele motioned to adjourn the meeting. Bill Neylon seconded. Motion carried unanimously. Meeting adjourned at 7:15 p.m. Respectfully submitted, Verdelle Corn, Recording Secretary Approved: Dt/3 r r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain City Council E LG I N Richard Dunne Terry L.Gavin Anna C. Moeller THE CITY IN THE SUBURBS Tish S.Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the September 24, 2013, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. r The next meeting is rescheduled for October 29, 2013, at 6:00 p.m. DATED: September 26, 2013 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain h City Council Richard Dunne I Terry L.Gavin E LG Anna C. Moeller THE CITY IN THE SUBURBS" Tish S. Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City Manager Sean R.Stegall Tuesday, October 29, 2013 6:00 p.m. The Centre of Elgin West Conference Room Lower Level 100 Symphony Way Elgin, IL 60120 I. Call to Order r II. Minutes of the August 27, 2013 Meeting III. Citizens Forum (items not on the agenda) IV. Renaming of Kiwanis Park V. Cell Tower Addition at American Little League VI. Miscellaneous a. NorthEast Neighborhood Association (VENA) Request b. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain I�I , City Council Richard Dunne E t..c I ISITerry L..Gavin AnnaC Moeller THE CITY IN THE SUBURBS" Tish S. Powell John Prigge Carol J. Rauschenberger Toby Shaw F.John Steffen Park; and Recreation Advisory Board Meeting Minutes City Manager October 29, 2013 Sean R.Stegall 6:00 p.m. West Conference Room, Lower Level The Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 Present: Tom Armstrong, Carl Ferron, Karyn Garcia, Carl Missele, Bill Neylon, Kristen Rowe Absent: Siobhan Cottone, Elise Rich Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn Call to Order: Chairman Tom Armstrong called the meeting to order at 6:00 p.m. II. Minutes of the August 27, 2013 meeting: Carl Missele motioned to approve the August 27th minutes. Bill Neylon seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Renaming of Kiwanis Park: Randy Reopelle communicated that Craig Hayward, vice president of Isaak Walton League (Ikes) would be coming to this evening's meeting and possibly the president, Ron Ziegler, as well. Bill Jones cannot be here for the meeting and he is the one who spoke to us about renaming Kiwanis Park for the Ikes. Randy noted that Walton Island is named after the Ikes, so in reality they already have a park named after their club. It was noted by Randy that there are a number of previous examples of the city changing park names; the park on Willard Avenue was named Casa Linda (low income housing) and is now Prairie Park; the park west of McLean Blvd. and north of Rt. 20 was named Zayre Park, now Cornerstone Park. Randy handed out the petition delivered to the department's administration office. The petition requests 1) the park not be renamed, 2) Observatory Park keep that name, and 3) if Kiwanis Park is renamed the petitioners feel it would be appropriate to name the park Willow Creek Park. Carl Missele noted that changing old Kiwanis Park to Willow Creek Park may be confusing as people know Willow Creek as a big church in Barrington. 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org a rMr. Hayward and Mr. Ziegler arrived. Mr. Ziegler introduced himself and noted his understanding is that the park down by Kirk and Kramer was being considered to be renamed after the Isaak Walton League. Randy noted that Kirk and Kramer Park is a separate park although it is in close proximity to Kiwanis Park and even closer to Isaak Walton League's property. Kirk and Kramer is located at 895 Jay Street. The park under discussion for renaming is the old Kiwanis Park (located at 600 Ramona Avenue). Tom Armstrong noted that 20 residents surrounding Kiwanis Park have suggested the park be renamed Willow Creek Park. It was noted the park is between both Poplar Creek and Willow Creek. Bill Neylon noted if people knew the creek was named Willow Creek there would not be confusion and would help for location-wise - knowing the park was next to Willow Creek. Carl noted that probably the only the people who know the creek is named Willow Creek are those living in the area. Mr. Ziegler noted that Poplar and Willow Creeks join right at the end of Kramer Avenue. Poplar Creek is the east side of that park and Willow Creek comes out of Lords Park and comes down just on the west side of Willard Avenue behind the businesses. Randy noted that Bill Jones inquired if both the old Kiwanis Park and the Kirk and Kramer Park were being renamed. Kirk and Kramer is the park nearer the lsaak Walton League. Given we are discussing Kiwanis Park, Randy asked Mr. Hayward and Mr. Zieglar if they knew why Bill is interested in renaming old Kiwanis Park after the Isaak rWalton League and wondered if the Club has talked about it. Mr. Hayward noted the work that has been spearheaded by the Ikes was to do clean-up work on Willow and the portion of Poplar that comes down from the bridge especially down towards Rt. 20. There have been four cleanups. They involved the city and about 25 school children and at the most we've had about 60 people involved. They are trying to get more people aware that don't know about the creek and the Isaak Walton League. The club is trying to get more recognition about the property and the use of the property, which is used by school children to walk through to and from school. Isaak Walton League has done a great deal of clean-up at the north end of the property on the eastside of the bridge to make it safer and brighter for the kids that go through the property. The property Mr. Hayward is referring to is the park across the bridge and the north end of the Isaak Walton property and to tie the properties together with a name that is easily recognizable instead of a body of water that people don't know what it is. A number of people living in the area are volunteering with the clean-up efforts. Some help with the actual clean up and others allow volunteers and club members access to their property to clean-up the creek. If the park can be renamed using the lsaak Walton League as the name of the property to give it identification of usability that would be great. Carl Missele asked if the club would help maintain the park. It was noted by club that they do not have enough people to maintain the park. r 1 Randy communicated that Kirk and Kramer Park is where Isaak Walton League members are cleaning up natural resources and is what the club is maintaining. But the park being addressed at this evening's meeting is a different park- the park previously known as "Kiwanis Park" at 600 Ramona Avenue. We may be able to address both parks. Before a decision is made to rename Kirk and Kramer Park, staff will check if there is a record as to why Kirk and Kramer Park was named that other than after streets bordering the park. He will also speak with Ms. Prigge about the concern about a confusion of the park name Willow Creek with the large Church in Barrington. MOTION: Carl Missele motioned to table renaming of both parks to the next meeting. Kristen Rowe seconded. Motion carried unanimously. Kristen recommended the petitioners be invited to the next meeting. V. Cell Tower Addition at American Little League: Randy noted that currently there is a cell tower and support building located on the north side of Summit Street at Hiawatha Drive where the former American Little League, now part of National Little League, is located. AT&T approached the city about constructing an addition to the building and attaching another antenna to the existing monopole. AT&T is willing to pay the city $2,000 per month along with an annual increase of 2 to 3 percent. Randy recommends the $2,000 be ear marked to go to a Park fund that could be used to fix up the property. After brief discussion by the advisory board, Carl Missele made a motion. Ck MOTION: Carl Missele motioned that the Park and Rec Board recommend to the city that the expansion of the cell building and tower be allowed and that rental income from it go towards improving the little league complex that it is located in. Carl Ferron seconded. Motion carried unanimously. Maria Cumpata recommended that at the annual youth sport groups' presentation meeting, that the clean-up of building materials at this site be discussed. The groups will probably be invited to the January meeting to begin the youth sports grant process. VI. Miscellaneous: a. Northeast Neighborhood Association (NENA) Request: NENA requests the rental fees for the Lords Park Pavilion be waived for their annual pot luck dinner and membership meeting to be held the evening of Friday, November 8. NENA members volunteer at the city's annual Fox Trot. MOTION: Bill Neylon moved to approve that NENA be permitted to use the Lords Park Pavilion and waive rental fee as members volunteer and man a water station at the annual Fox Trot event. Karyn Garcia second. Motion passed unanimously. r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org b. Other: Rolling Knolls: Randy reminded everyone that on Saturday, November 2, from 10:00 a.m. — noon, the Cook County Forest Preserve is hosting a meeting at the Rolling Knolls property to review the proposed site plan. Recommendations we have provided in past meetings are part of the plan they will be sharing. 8th Annual Youth Scholarship Team Challenge: The team challenge is next week Friday evening, November 8, beginning at 6:00 p.m. VIII. Adjournment: Carl Missele motioned to adjourn the meeting. Kristen Rowe seconded. Motion carried unanimouly. Meeting adjourned at 6:42 p.m. Respectfull submitte 14 X= Verdelle Corn, Recording Secretary Approved: „ � /.. _ ,•47 r art�yor David J. Kaptain /11` City i.L olE.t Richard Dunne E LG I N Terry L. Gavin Anna C.Moeller THE CITY IN THE SUBURBS Tish S.Powell John Prigge Carol J.Rauschenberger Toby Shaw F.John Steffen Parks and Recreation Advisory Board AGENDA City tv1<1�sat'r Sean R.Stegall Tuesday,November 26,2013 6:00 p.m. The Centre of Elgin Parks and Recreation Administration Office Second Level 100 Symphony Way Elgin, IL 60120 T. Call to Order TI. Minutes of the October 29, 2013 Meeting III. Citizens Forum (items not on the agenda) IV. Renaming of Kiwanis Park V. Renaming of Kirk & Kramer Park VI. Miscellaneous a. 2014 Budget Status b. Other VII. Adjournment r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org Mayor David J. Kaptain ,.. '� ''•� City Council E ��� Richard Dunne L�.rw'/ Robert Gilliam THE CITY IN THE SUBURBS` Anna C. Moeller Tish S. Powell John Prigge F.John Steffen City Manager Sean R.Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the November 26, 2013, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. r The next meeting is January 28, 2014, at 6:00 p.m. DATED: November 26, 2013 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court,Elgin,IL 60120 847-931-6100 www.cityofelgin.org