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HomeMy WebLinkAbout2011 Parks and Recreation Mayor Ed Schock City Council Richard Dunne E LG N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS F. John Steffen Mike Warren City Manager Sean R. Stegall 2011 MEETING SCHEDULE PARKS AND RECREATION ADVISORY BOARD January 25 February 22 March 22 (1) April 26 C May 31 June 28 July 26 August 30 September 27 October 25 November 29 The Parks and Recreation Advisory Board holds its regular meetings on the last Tuesday of each month at 6:00 p.m., typically in the West Conference Room located in the lower level of The Centre of Elgin, 100 Symphony Way. (1) The March 2011 meeting is an exception. The March meeting is scheduled one week earlier; i.e.,Tuesday,March 22. (2) There is no meeting scheduled for the month of December. Contact person: Randy Reopelle Parks and Recreation Department Director 847-931-6127 r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor (PIK Ed Schock 1 City Council Richard Dunne E LG I N Robert Gilliam David Kaptain John Pr THE CITY IN THE SUBURBS ee S F. John Steffen Mike Warren City Manager Sean R. Stegall Parks and Recreation Advisory Board AGENDA Tuesday,January 25, 2011 6:00 p.m. ht. k. i`i3iE't` - 1`z t"s C t3;?it iiii? ��f:3131t433ti g€ II, 6iiin I. Call to Order II. Minutes of the November 30, 2010 Meeting III. Citizens Forum (items not on the agenda) IV. Recommendations for 2011 Youth Sports Grant Awards V. 2011 Meeting Schedule VI. Master Plan Projects for 2011 VII. Miscellaneous VIII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor IIIIEd Schock t 1 City Council Richard Dunne E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS F.John Steffen Mike Warren City Manager Parks and Recreation Advisory Board Meeting Minutes Sean R.Stegall January 25, 2011 6:00 p.m. West Conference Room Lower Level, 100 Symphony Way, Elgin Present: Carl Missele, John O'Haire, Karen Sauter, Rudy Zabran Absent: Tom Armstrong, Ricardo Gasca Staff: Randy Reopelle, Maria Cumpata, Paul Bednar, Verdelle Corn I. Call to Order: Chairman Carl Missele called the meeting to order at 6:01 p.m. II. Minutes of November 30,2010 meeting: Change "in"to "if" in the first sentence of second paragraph under item IV.; correct Misselle to Missele at bottom of page 1 and change `award' to `awarded' at top of page 2. John O'Haire motioned to approve the minutes as amended. Rudy Zabran seconded. Motion carried unanimously. III. Citizens Forum: None. IV. Recommendations for 2011 Youth Sports Grant Awards: Randy Reopelle noted that recommendations for 2011 are not finalized. - American/National Little League: Representatives will be meeting with staff on their requests. The estimates need more work. - Elgin Youth Football: Concrete pads—staff want to remove. Jim Bell has a couple of recommendations and is getting estimates. V. 2011 Meeting Schedule: There were no questions or comments on the draft document. Meeting schedule will be submitted to City Clerk's office for their records. VI. 2011 Master Plan Projects for 2011: Randy noted there are 49 recommendations in the master plan. Some projects are already in the 2011 budget, including phase 2 of Clifford Owasco Park renovation,phase 1 of Regional Park development, installation of a basketball court at Cornerstone Park, and additional work at Hawthorne Hill. There are other recommended projects that do not require a lot of resources,which could be pursued as this year's budget does not have a lot of financial resources. Randy requested the advisory board members' input on what projects should be worked on during 2011. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Randy summarized other possible 2011 projects: 1. Trout Park Rivers Edge: to pursue having this classified as a land and water reserve through the Illinois Nature Preserve Commission. 2. Slade Avenue: IDNR grant is available for 90% of the total costs. Improvements could include a floating pier, boat launch, parking, benches, and playground. 3. Reuse of Sherman property: Sherman is not interested in hard improvements such as playground structures, courts, etc. They are open to establishing turf areas, which would be beneficial to this part of town to have an open area to fly a kite, throw a Frisbee. 4. Carl Missele noted the low lying area by the basketball courts in Lords Park floods. Drainage tile collapsed and should not cost much to repair. Small trees were planted by Land Management and need to be removed as per the Lords Park Task Force recommendations. All of this work can be done in-house. 5. Dog Park: Paul Bednar noted that Hoffman Estates Park District is looking at their budget numbers to add a dog park at Canterbury Park. There is the potential for Elgin residents to purchase license to use the dog park at the same fee rate as Hoffman Estates residents if Elgin helps develop the dog park site. 6. Carl also noted that a Wing Park-specific master plan could be done as was done for Lords Park. The Park and Recreation Advisory Board could facilitate the creation of this plan. The master plan for Lords Park resulted in 20 recommendations. All in attendance were in agreement that these were park projects that should be investigated and where possible pursued. Randy also requested members to bring up potential projects in the future that should be looked into or added to this list. VII. Miscellaneous: Carl Missele noted concerns regarding potential changes to the bikeway plan along Congdon,. He wants to be sure residents are made aware of potential changes to the plan. Randy noted suggestions can be made through the Pedestrian and Bicycle Committee, which Paul Bednar is a member of, as well as Tom Armstrong(Parks and Recreation Advisory Board member). VIII. Adjournment: At 6:37 p.m. John O'Haire motioned to adjourn the meeting. Rudy Zabran seconded the motion. The motion carried unanimously. Respec lly submitted, (46.id Verdelle Corn, Recording Secretary pp�� Approved: �� / / a' / r/i 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ill Ed Schock City Council rok E LG I N Richard Dunne Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS F.John Steffen Mike Warren City Manager Sean R. Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the February 22, 2011, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. The next meeting is scheduled for March 29, 2011, at 6:00 p.m. DATED: February 18, 2011 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor A, Ed Schock City Council Richard Dunne E LG I N Robert Gilliam David Kaptain THE CITY IN THE SUBURBS- F. Jo hn Steffen ee F. John Mike Warren City Manager Sean R. Stegall Parks and Recreation Advisory Board AGENDA Tuesday,March 22, 2011 6:00 p.m. The Centre— Nest Conference Room 1011 Svmphon a Elgin, 11, 60120 I. Call to Order r II. Minutes of the January 25, 2011 Meeting III. Citizens Forum (items not on the agenda) IV. Recommendations for 2011 Youth Sports Grant Awards V. Trout Park River's Edge VI. Projects Update VII. Miscellaneous VIII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor III Ed Schock City Council Richard Dunne E LG I N Robert Gilliam David Kaptain THE CITY IN THE SUBURBS" John PrS ee F. John Steffen Mike Warren City Manager Parks and Recreation Advisory Board Meeting Minutes Sean R. Stegall March 22, 2011 6:00 p.m. West Conference Room Lower Level, 100 Symphony Way, Elgin Present: Carl Missele, Tom Armstrong, Ricardo Gasca, John O'Haire, Karen Sauter, Rudy Zabran Staff: Randy Reopelle, Maria Cumpata, Paul Bednar, Verdelle Corn, Renee Edsall I. Call to Order: Chairman Carl Missele called the meeting to order at 6:01 p.m. II. Minutes of January 25,2011 meeting: John O'Haire motioned to approve the minutes as presented. Karen Sauter seconded. Motion carried unanimously. r III. Citizens Forum: None. IV. Recommendations for 2011 Youth Sports Grant Awards: Maria Cumpata noted that staff met with Larry Sabatino of Elgin National (American and National now combined). A cost breakdown of their$14,000 request is in progress. The north side of Summit Street(what was American) is allocated $1,700 for AED equipment. Staffs' recommendations to the Board for disbursement to the youth organizations are: Elgin American/National Little League • AED $ 1,700 • Miscellaneous Projects $ 14,400 Total $ 16,100 American Legion • Practice Hitting Pads $ 500 Total $ 500 Elgin Classic Little League • Fencing $ 7,000 Total $ 7,000 Babe Ruth Teener League • Landscaping and announcer booth improvements $ 6,000 Total $ 6,000 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Elgin Youth Football • Sideline Repairs $ 7,000 • Water Line and bleacher repair $ 3,500 Total $ 10,500 Elgin Continental Little League • Electrical $ 4,000 • Men's Washroom $ 1,500 Total $ 5,500 Training $ 1,500 Total $ 1,500 Total presented for consideration: $ 47,100 Chairman Missele inquired if anyone had any further comments or any questions before accepting recommendations from the Board. Karen Sauter asked if there was any progress on moving youth football fields. Randy Reopelle noted the 15 acres with the clubhouse (what was originally the Spartan Meadows western portion of old golf course) was not an option as it is Elgin's part of the ECC transaction swapping acreage for downtown building (old Sears building). Hopefully, in the future a portion of the mental health property can be allocated to add youth football. MOTION: Ricardo Gasca motioned to accept the 2011 Youth Sports Grant Awards staff recommendations as presented. Rudy Zabran seconded. Motion carried unanimously. V. Trout Park River's Edge: Randy Reopelle summarized a previous meeting's presentation by Steve Beyer. Mr. Beyer recommends that Trout Park River's Edge be designated a Land and Water Reserve to protect the area as a natural resource. This would be the first item to work on from the master plan. Paul Bednar noted that a Land and Water Reserve allows fishing, which is the major difference between a Land and Water Reserve and what Trout Park's designation of a Nature Preserve is. Steve Beyer would request we be allowed to maintain what is already there (at Trout Park River's Edge), which includes parking lot, shelter, and the bike path. We would propose we be allowed to add another fishing pier and a trail leading to the narrow area up by the castle with either a fishing pier or fishing area. This project is an opportunity to get a future grant. Rudy Zabran asked if there is any more of a burden for maintenance and upkeep. Paul responded that we have to provide a maintenance plan as part of request for designation to be a Land and Water Reserve. Paul also noted that Trout Park(Nature Preserve) is maintained by volunteers under Steve's guidance. Carl Missele noted that another small shelter near the water is needed. The current shelter is always in use. Paul noted that we can talk to Steve about adding another shade 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org shelter. Randy Reopelle also commented that it would be good to be able to more of what we already have at the park. Paul asked the board for feedback. MOTION: Rudy Zabran motioned that staff pursue the Land and Water Reserve designation for Trout Park River's Edge. John O'Haire seconded. Motion carried unanimously. Randy requested that Paul get a one-page synopsis of what the final document will look like from Steve to bring back to the board. VI. Project Update: Paul Bednar provided updates on park projects. 1. Princeton West: Hoffman Estates Park District will start construction of playground this spring and finish by June. We're paying a portion of the cost and a portion of cost to connect bike path. The agreements are almost final. Drawings are about ready to go to bid. 2. Hawthorne Hill: We are working with contractors on phase two of cleaning. Sometime this summer 12 acres will be done and a small parking lot expansion will be done where current lot is, probably on the south side. 3. Clifford Owasco Phase 2: Phase 2 consists of a basketball court area, repairs to asphalt trail, and clearing '/2-acre of woods to put in a play field. Play field may be able to be seeded before fall. 4. Met with Toll Brothers. They want to get the first park done and are meeting with residents in the next month. 5. Dog Park: Discussions with Hoffman Estates Park District are moving along. There is a site by Cobblers Crossing that is a 10-acre strip currently used as soccer fields. If we come to terms, we'll partner on the project. We need to discuss this project with members of this board, the dog park committee, and Hoffman Estates. 6. Community Gardens: We have submitted two grant applications for community gardens. Sites considered are Grand View Park, The Centre, Fire Station 1, and Eastside Recreation Center. Education components would be included at each site. 7. Disc Golf: Step 1: Deb Perryman is leading students at Elgin High School through the end of school year in clearing the site. Step 2: Installation of five baskets near school. Step 3: Expand course up to an 18-hole course when additional funding is available. VII. Miscellaneous: Volunteer: Randy Reopelle introduced Renee Edsall, Part-Time Volunteer Coordinator. Renee noted one of her goals is to be a liaison between neighborhood park and the Parks 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofeigin.org and Recreation Department. Volunteers at neighborhood parks would become familiar with park web site and use it as a communication tool between neighborhood residents and Parks and Recreation. Volunteers could help clean-up litter in their neighborhood parks and after clean-up project, a park party could be held. Ricardo Gasco asked what equipment would be supplied to volunteers. Randy noted dumpsters could be supplied to the neighborhood volunteer cleanup and game bags supplied for the party. Carl noted that ECN (Elgin Community Network) is open to helping with park parties again, maybe after a park clean-up project. Volunteers can coordinate with ECN. Lords Park: Carl inquired if Jim Bell has provided any follow-up on the area that floods. Randy responded no status provided yet. Skate Parks: Carl noted meetings with neighborhood groups were held. Residents are seeing graffiti at skate parks that are not being taken care of. Someone suggested if graffiti shows up, the park should close for a week. If a second graffiti tagging occurs, the park should close for two weeks. Paul noted that clean up of graffiti can't be done during cold temperatures. Carl recommended the skate parks be locked during winter. Chair—Parks and Recreation Advisory Board: Randy Reopelle noted that Carl Missele's term as Chair is up in May. Any board member interested in taking over as Chair, please contact Randy. A new Chair needs to be identified. Contact Carl or Randy if interested or if there are any questions. Golf Courses: Randy communicated both The Highlands of Elgin Golf Course and Bowes Creek Country Club Golf Course were recognized in Golfweek magazine's 2011 list of top public golf courses in each state. The Highlands is#4 and Bowes Creek Country Club is#9. No other state has one city with two courses ranked in the top ten. Elgin is the only one. Letter from Steve Beyer Steve Beyer requests funding to help maintain two nature preserves in Elgin during 2012. Randy requested the board members to review the letter's content. Mr. Beyer would supervise work and we would pick up some cost of supplies. This topic will be on the next agenda for your input. VIII. Adjournment: At 7:01 p.m. Tom Armstrong motioned to adjourn the meeting. Ricardo Gasca seconded the motion. The motion carried unanimously. Respectfully submitted, /toi4 Verdelle Corn, Recording Secretary Approved: lag A207/ 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org