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HomeMy WebLinkAbout2010 Parks and Recreation OF - City of Elgin Mayor Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren Parks and Recreation Advisory Board AGENDA City Manager Sean R. Stegall Tuesday,January 26,2010 6:00 p.m. I. 1:ffiA ,7 ;• Call to Order II. Minutes of the November 24, 2009 Meeting III. Citizens Forum (items not on the agenda) IV. Illinois/Hammond Park V. Director's Reports VI. Miscellaneous a. Master Plan Update VII. Adjournment r 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100. Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org OF , G City of Elgin Mayor Ed Schack Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Parks and Recreation Advisory Board Meeting Minutes Michael Warren January 26, 2010 City Manager 6:00 p.m. Sean R. Stegall The Centre—West Conference Room Present: Tom Armstrong,Ricardo Gasca, Leon Montgomery, John O'Haire, Carl Missele, Karen Sauter, Rudy Zabran Staff: Randy Reopelle,Maria Cumpata, Paul Bednar,Verdelle Corn Call to Order: Chairman Carl Missele called the meeting to order at 6:00 p.m. II. Minutes of November 24, 2009 meeting: Ricardo Gasca motioned to approve the November minutes as presented. John O'Haire seconded. Motion carried unanimously. III. Citizens Forum(items not on the agenda): None. The secretary of the Elgin Youth Football League,was present to observe. IV. Illinois/Hammond Park: A brief discussion regarding naming of the park was held. Suggestions included: - Lucille Baum Park: The neighborhood group,NOSEE, requested the park be named to honor Lucille Baum, a long-time member of NOSEE, who died in 2006 at age 85. - Poplar Creek Park: Paul Bednar noted the park site is close to Poplar Creek,but there is a Kane County Forest Preserve nearby named Poplar Creek Forest Preserve. - Forest Park: Rudy Zabran suggested the name, Forest Park, as it would tie in to the concept plan's theme and amenities. Poplar Park: Randy Reopelle suggested Poplar Park. The site does not have any Poplar trees,but a couple of these trees could be planted during development. Carl Missele noted that Poplars do well in wet areas and are suitable for this site. Tom Armstrong noted the subdivision's/area's recorded plat will have a name assigned to it, which could be used as the name of the park. Paul will look at the recorded plats and verify. Carl requested staff seek more information on Lucille Baum. He will follow-up with Tom Conro. Naming of the park site will be included on February's agenda. V. Director's Reports: Carl Missele noted that it was very interesting to read what customers had to say about staff and service. Randy noted that the Department's software, Class, is beginning its second year of use. We can run reports comparing January 2010 against January 2009 to look at things such as membership renewals. Karen Sauter inquired if the revenue increases at Eastside Recreation Center were across the board. Maria Cumpata noted they were. 150 Dexter Court • Elgin, IL 60120-5555 •Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org VI. Master Plan Update: Carl communicated that an inventory of parks is pretty much es- complete. The committee consisting of Carl, Tom Armstrong, and Paul Bednar, still need to take more photos of four to five parks. The inventory of the parks did not include nine parks that either opened in 2009 or underwent renovations. Equipment and conditions of parks were documented with 1,128 photos including shelters, benches, playgrounds, etc. First impression of the parks were noted. Parks in need of updates were identified as well as areas in need of parks. The inventory documentation was forwarded to the master plan consultants, JJR. The inventory was populated in a database that can be updated as needed on an on-going basis. Paul noted that the photos will be used with maps of parks on- line/website. Users will be able to obtain information such as what parks have basketball courts, tennis courts, etc. Randy Reopelle updated the Board regarding master planning input. Fourteen focus groups have been invited to focus-group sessions on February 4. JJR is interviewing each group. Two weeks later there will be a series of public input meetings to gather information from residents. There will be two sessions on the east side, two sessions held between the Fox River and Randall Road, and one session held at a location west of Randall Road. JJR will than create standards, which will be reviewed by the Board. JJR will be at the April 27 and June 29 Board meetings. Board members are welcome to attend any session. JJR will launch a website to give input and get information out to residents. Press releases will be published as well. The next Steering Committee is February 16 at 5:00 p.m. VII. Miscellaneous: Randy reported the Youth Sports Grant funding is cut to $47,000-plus. rk Parks and Recreation is adding $50,000 to the fund from the park impact fees to bring the fund up to $97,000. Staff is waiting for more information and firm numbers from some leagues. The practice we've had is to set aside a couple thousand dollars for contingencies. The practice acts as incentive for poor projections. If the board is comfortable with eliminating the contingency dollars, we'll include the total 2010 grant fund in the recommendations to the board at the next meeting. The Board was in agreement that in the future there should be no contingency funds set aside. John O'Haire inquired if we have funds set aside for AED purchases and training. Maria Cumpata noted that an amount is set aside for training, but have not for AED purchases. Typically those leagues have purchased AEDs through the grant money. If the Board thinks it's a good option, maybe we require those leagues that do not have AEDs to purchase them through these grant fund allocations. We will have to find out what leagues have them or do not have them. None of the leagues have requested AEDs for 2010. Maria will also look at the State statues on AEDs as it changes each year. VIII. Adjournment: John O'Haire motioned to adjourn the meeting. Tom Armstrong seconded. Motion carried unanimously. Meeting adjourned at 6:36 p.m. Respectfully submitted, Verdelle Corn,Recording Secretary Approved: `9yR 0 Page 2 ............ `0{OF fi. i t% 1ti` - City of Elgin !ls^ Mayor 4°R4TEDt Ed Schock t�� Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren Parks and Recreation Advisory Board AGENDA City Manager Tuesday,March 30, 2010 Sean R. Stegall 6:00 p.m. I. Call to Order II. Minutes of the February 23, 2010 Meeting er►. III. Citizens Forum (items not on the agenda) IV. Illinois/Hammond Park Naming V. Sustainable Plan for the Regional Park VI. Park Project Updates VII. Miscellaneous VIII. Adjournment r 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org City of Elgin i' Mayor Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Parks and Recreation Advisory Board Meeting Minutes Michael Warren March 30, 2010 6:00 p.m. City Manager The Centre—West Conference Room Sean R. Stegall Present: Tom Armstrong, Ricardo Gasca, Leon Montgomery, John O'Haire, Rudy Zabran Carl Missele (arrived at 6:40 p.m.) Staff: Randy Reopelle, Maria Cumpata, Paul Bednar, Verdelle Corn Absent: Karen Sauter I. Call to Order: Randy Reopelle, Parks and Recreation Director, called the meeting to order at 6:10 p.m. MOTION: Tom Armstrong motioned to have John O'Haire chair the meeting in lieu of Carl Missele's absence. Ricardo Gasca seconded. Motion carried unanimously. II. Minutes of February 23,2010 meeting: Ricardo Gasca motioned to approve the February minutes as presented. Rudy Zabran seconded. Motion carried unanimously. III. Citizens Forum (items not on the agenda): None. IV. Illinois/Hammond Park Naming: John O'Haire noted that the neighborhood group hosts a Unity Fest every year at Drake Park. John recommends the new park be named Unity Park to recognize the area residents but it may be confusing because the fest is held at Drake. Randy noted that Carl Missele had talked to Tom Conro and shared with him the discussion at last month's meeting. After review of Lucy Baum's accomplishments, it was determined the accomplishments did not meet the City's criteria for naming the park after Lucy Baum. Randy also noted that naming the park Unity Park would also be meaningful to the residents. MOTION: Tom Armstrong motioned that the park under development at Hammond and Illinois Avenues be named Unity Park. Ricardo Gasca seconded. The motion carried unanimously. V. Sustainable Plan for the Regional Park: Randy Reopelle noted the park plan has been amended to turn the park into Elgin's first sustainable park adding green infrastructure and elements. Hey and Associates proposes the park be tied into the electrical grid off of Plank rRoad to allow for some options that otherwise could not be included. Paul provided some 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org of the highlights of the sustainable park plans: a solar panel to provide trail lights,parking lot lights, and the possibility of a wind turbine to run a concession stand. Tom Armstrong noted that Chicago's Humboldt Park has a solar powered scoreboard. Randy Reopelle noted that the alternative energy options can be a demonstration site. He also noted that the cost estimates are needed in order to apply for stimulus funding and Paul noted that there are 319 grants administered by IDNR for which they earmark some of the funding for water quality. VI. Park Project Updates: Paul Bednar summarized the project updates: - Illinois Hammond (Unity Park): Bids were opened. Bids came in on target. Construction begins in two months (June) and is scheduled for completion in August. - Hawthorne Hill Park: City is accepting bids for clearing west side of Brookside Drive. This is the start of a five-year plan to get rid of invasive,non-native species. Another bid is for wetland delineation, which we have to know before making improvements to the park. - Clifford Owasco Park: A bid for a 20' x 40' picnic shelter was accepted for this park, located south of Judson University. Randy Reopelle is coordinating the volunteer effort to build the shelter on May 22. Other elements are needed for children including a play field and some type of option for a play structure. Staff is asking the Board for input. There is a sandy area that could be used for sand volleyball. The large area could be a practice area. This area would have to have about a half acre of scrub trees cleared. Rudy Zabran noted that the children run between houses there. Basketball courts and an area of turf would be good options. Tom Armstrong noted that the sandy area would also be a good area for a community garden. Hoffman Estates approached Randy to inquire if there could be a cooperative effort between the communities two park sites, Hoffman Estates' Canterbury Fields Park and Elgin's Princeton West undeveloped 3-acre park site. The two communities' parks are adjacent to each other. Sites are off Congdon Avenue/Shoe Factory Road. Off Maureen Drive back you run right into a parking lot with 178 spaces located on the far western edge of the Hoffman Estates Park. Hoffman already has their parking lot built and fields are already seeded in for two full-size soccer fields and a cricket pitch. There is a Commonwealth Edison substation near park sites. We're looking at the possibility of approaching Commonwealth Edison and to see if they will lease some of their land, about 300 feet long, it could be a dog park location. The area already has a large parking lot and is not near the houses. Hoffman Estates is interested in helping fund this because they want to have a playground in the area but don't feel their property has the right place to locate a playground structure. If it was located on our park property the elements would be open to both communities' residents. VII. Miscellaneous: - April Meeting: Randy Reopelle reminded the Board that there is a master planning meeting the same evening as the April board meeting. The master plan meeting begins at 7:00 p.m. and the Board is requested to be in attendance so all are familiar with what is going on with the master plan work. The Board will receive a draft of the master plan in June to review for some decisions to be made. It would be beneficial to have background before the draft is received. Randy asked the Board if the April 27 board meeting beginning at 6:00 should be canceled due to the 7:00 p.m. Master Plan meeting. - Paul Bednar communicated that he received an email from a resident that is part of the Breakfast Rotary Club. The Rotary Club would like to add fitness placards along the Page 2 walking path at Channing Park and add a landscaped welcoming area that identifies the Rotary as a sponsor of the trail. The Rotary Club has $1,000 allocated. Paul wants to know if the Board and staff want to consider sponsorship of an amenity in a park. If yes, he proposes the Club sponsor finishing the path's missing link to connect the two paths between the Charming Park trail and the Channing Elementary School path. The missing connection is south of the school. Randy noted that the trail is a walking path, not a fitness trail, but the connection would be good. Paul also noted that the school is interested in connecting the paths but do not having funding to do so. John O'Haire mentioned that he does not think the path should be named after the Breakfast Rotary Club. Overall the board prefers completing the connection between the two trails. - Dog Park Update: Five sites were looked at to locate a dog park that might possibly be places for a dog park. * Eagle Park is the preferred site. Kane County Forest Preserve District's biggest issue is building of a fence. Also the soil contaminated by ammunition shells has not been removed. An impervious barrier was laid with soil added on top of the barrier. * Grohlic Park has advantages and disadvantages for a dog park location. * Slade Avenue has a small piece of green area where the pumping station used to be. * Property purchased by San Filipo bordered by Rt. 31 on the east, Rt. 20 on the north, Elgin Sports Complex on the west, and Elgin State Hospital on the south. At some point,the City would like to purchase this property, which would enough space for a dog park and another access point to the Sports Complex. VIII. Adjournment: Leon Montgomery motioned to adjourn the meeting. Tom Armstrong seconded. Motion carried unanimously. Meeting adjourned at 7:03 p.m. Respectfully submitted, Verdelle Corn, Recording Secretary Approved: tog- Page 3 j OF f4C City of Elgin Y 1,��� Mayor ��Rgfffl Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren City Manager Sean R. Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the April 27, 2010, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. The next meeting is scheduled for May 25, 2010, at 6:00 p.m. DATED: April 19, 2010 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org c - City of Elgin .,. ,. ry; A" Mayor °44r;ovE% Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren Parks and Recreation Advisory Board AGENDA City Manager Tuesday, May 25,2010 Sean R. Stegall 6:00 p.m. I. Call to Order II. Minutes of the March 30, 2010 Meeting r III. Recognition of Leon Montgomery IV. Election: Chairman of Parks and Recreation Advisory Board V. Clifford Owasco Park VI. Adjournment 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100. Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org ``., Off(% ,. ` \ Y — City of Elgin .7' Mayor Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Parks and Recreation Advisory Board Meeting Minutes Michael Warren May 25, 2010 6:00 p.m. City Manager Administration Staff Conference Room Sean R. Stegall Second Level, 100 Symphony Way, Elgin Present: Carl Missele, Karen Sauter, Leon Montgomery, John O'Haire, Tom Armstrong Staff: Randy Reopelle, Paul Bednar Absent: Ricardo Gasca, Rudy Zabran I. Call to Order: Chairman Carl Missele called the meeting to order at 6:03 p.m. II. Minutes of March 30,2010 meeting: John O'Haire motioned to approve the March 30, 2010 minutes as presented. Tom Armstrong seconded. Motion carried unanimously. rh III. Recognition of Leon Montgomery: Leon was thanked for his six years of service to the Park and Recreation Board. He shared that he felt it was an honor to serve the community through the Park and Recreation Board. He also shared that there is much more going on behind the scenes of the Department than he ever imagined. IV. Election: Chairman of Parks and Recreation Advisory Board: Elections were opened for the one-year term as Chairman of the Parks and Recreation Advisory Board. The floor was opened for nominations. Motion: Tom Armstrong motioned that Carl Missele be nominated for the position of Chairman of the Parks and Recreation Advisory Board. Leon Montgomery seconded. Leon Montgomery motioned and John O'Haire seconded that the nominations be closed. The motion carried unanimously. The vote was called for the nomination of Carl Missele as the Parks and Recreation Advisory Board Chairman. The motion carried unanimously. V. Clifford Owasco Park: The concept plan for Clifford Owasco Park was discussed. Paul reviewed the various elements—the shelter, sand volleyball, basketball court and an athletic field area. It was explained by Randy Reopelle that there were not currently enough funds available to complete all of these elements, so some would have to be budgeted for next year. 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847-931-6100. Fax 847-931-5610.TDD 847-931-5616 www.cityofelgin.org Motion: Tom Armstrong motioned that the concept plan as presented be adopted for rClifford Owasco Park. John O'Haire seconded. The motion carried unanimously. VI. OSLAD Grant for Regional Park: Last year the City applied for an OSLAD grant to assist with the phase 1 development of the Regional Park. The City was not awarded the grant and as a result staff is recommending that the grant be re-submitted to the IDNR for the upcoming grant cycle. The deadline for the grant application is July 1, 2010. Paul Bednar reviewed the elements of the phase 1 plan. Motion: Tom Armstrong motioned that the City re-apply for an OSLAD grant to help with the phase 1 development of the Regional Park. John O'Haire seconded. The motion carried unanimously. VII. Adjournment: At 6:23 p.m. Leon Montgomery motioned and Tom Armstrong motioned for adjournment. The motion carried unanimously. aNi Respectfully submitted, j Randy Reopelle, Parks and Recreation Director Approved r Page 2 i `ci OF ttc> C ;�4 - City of Elgin Mayor Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren City Manager Sean R. Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the June 29, 2010, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. The next meeting is scheduled for July 27, 2010, at 6:00 p.m. DATED: June 23, 2010 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board 150 Dexter Court • Elgin, IL 60120-5555• Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org \�y OF FCC/ "4-' - City of Elgin 1. Mayor Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren City Manager Sean R. Stegall PARKS AND RECREATION ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the July 27, 2010, regularly scheduled meeting of the Parks and Recreation Advisory Board is cancelled. The next meeting is scheduled for August 31, 2010, at 6:00 p.m. DATED: July 21, 2010 CITY OF ELGIN By Verdelle L. Corn, Recording Secretary Parks and Recreation Advisory Board r 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org Mayor Ed Schock h City Council Richard Dunne ELGIN Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS- F.John Steffen Mike Warren City Manager Sean R. Stegall Parks and Recreation Advisory Board AGENDA Tuesday,August 31,2010 6:00 p.m. The Cent re— \\cst Contcrcncc Room 100 S nihhony VV'av Elgin, IL 60120 I. Call to Order II. Minutes of the May 25, 2010 Meeting III. Citizens Forum (items not on the agenda) IV. Park Master Plan Recommendations V. Updates: a. Lords Park Task Force b. Park Projects c. Princeton West Park VI. Miscellaneous a. Gifford Park Association Request VII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock „� City Council N E L.G Richard Dunne Robert Gilliam David Kaptain THE CITY IN THE SUBURBS' John PrStef F.John Steffen Mike Warren Parks and Recreation Advisory Board Meeting Minutes City Manager August 31, 2010 Sean R. Stegall 6:00 p.m. Administration Staff Conference Room Lower Level, 100 Symphony Way, Elgin Present: Carl Missele, Tom Armstrong, Ricardo Gasca, John O'Haire, Karen Sauter, Rudy Zabran Staff: Randy Reopelle, Maria Cumpata, Paul Bednar, Verdelle Corn I. Call to Order: Chairman Carl Missele called the meeting to order at 6:02 p.m. II. Minutes of May 25, 2010 meeting: John O'Haire motioned to approve the May 25, 2010 minutes as presented. Karen Sauter seconded. Motion carried unanimously. elk III. Citizens Forum: None. IV. Park Master Plan Recommendations: Randy Reopelle provided an overview of the draft master plan matrix and map provided in the Board's packets. He noted that the estimates are a work in progress. The factor used to estimate costs, multiplied by acreage, needs to be looked at. For instance, the new regional park's estimate is off. With over 200 acres the factor used to estimate costs for development and/or improvements is not accurate as much of the park will be open space and not developed. Randy noted that we may need to lease land for open space in areas of Elgin that are lacking open green space. The Parks and Recreation Advisory Board should receive the draft of the master plan within the next couple of weeks. Randy also noted that this master plan also includes facilities, which the previous one did not. Tom Armstrong noted that voids still exist in the draft master plan and we needs to look for opportunities to partner. V. Updates: a. Lords Park Task Force: Carl Missele and Randy Reopelle are working with the Lords Park Task Force to establish a Lords Park master plan. Eventually, the 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofeigin.org ,.. task force will make their recommendations to the City Council. The goal for the task force was to have a plan completed by the end of October, but it will take longer. With a 319 Grant possible, the ecology of Willow Creek can be addressed. The task force is looking at the possibility of eliminating the upper pond; letting the area revert to a natural wetland. The creek needs attention as well. Paul Bednar noted that an engineer has to be hired to check the water quality. b. Park Projects: Paul Bednar provided updates on Unity Park, Hawthorne Hill, and Clifford Owasco. - Unity Park: The park will be done in the next 10 days except for the completion of the nature kiosk, which is expected to be completed in the next 4 to 5 weeks. The shelter has pavers with animal prints instead of a concrete foundation. The nature kiosk will include information on what is found in a native prairie and will feature information on Bluff Spring Fen, which is just down the road from Unity Park. A grand opening will be planned, possibly in early October. - Hawthorne Hill: Buckthorn and other invasive species were cleared out to allow native wildflowers to pop up. In the 2011 budget, Parks and Recreation is requesting funding to do other side of the park. In addition, the forest floor �* will be burned in the future, which will get rid of invasive plants. The sign along Randall Road will be completed in September. The sign serves two purposes. One purpose provides drivers with instructions to get to Hawthorne Park and the other is to inform drivers on upcoming community events. - Clifford Owasco: The park now has a decent sized picnic shelter and a sand volley area. Next year the goal is to put in a grassy area to serve the children in the area so they can play or practice soccer, and to install a basketball court. c. Princeton West Park: The park abuts with Hoffman Estates' Canterbury Park, which has 100-plus parking spots, a shelter, restrooms, and a trail. Since Princeton West and Canterbury Parks are adjacent to each other, Hoffman Estates called Randy. They need an area for a playground, but their site won't accommodate one. They offered to put in a playground on our park site at no cost to us and recommended the two parks be shared by residents of both communities. Canterbury Park is 15 acres and Princeton West is 3 acres. There is a CommEd substation in between the parks. CommEd won't allow a dog park, but Hoffman Estates is looking at Canterbury South as a site to house a dog park. Canterbury South is next to Cobblers Crossing in Elgin. The Dog Park Committee wanted funding in budget for 2011. Carl Missele noted the committee needs to get back together. Carl also communicated that the Eagle Scouts cleared an area at Hawthorne Hill Park, which is now an outdoor classroom. The scouts built wooden signs with layouts of paths 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org carved on signs. Three sets of signs were done. One sign has been taken. VI. Miscellaneous: a. Gifford Park Association Request: Tom Armstrong motioned to approve Gifford Park Association's request to waive rental fees for the Lords Park Pavilion rental. Ricardo Gasca second. Motion carried unanimously. b. Elgin Historical Society Request: Tom Armstrong motioned to approve Elgin Historical Society's request to waive rental fees for the Lords Park Pavilion. Ricardo Gasca second. Motion carried unanimously. VII. Adjournment: At 6:52 p.m. Ricardo Gasca motioned to adjourn the meeting. Rudy Zabran seconded the motion. The motion carried unanimously. Respectfully submitted, //t Verdelle Corn, Recording Secretary Approved: -�e 442 U, / enk 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor tow {{ Ed Schock City Council Richard Dunne E LG I N Robert Gilliam David Kaptain THE CITY IN THE SUBURBS- John Prigge ee F.John Steffen Mike Warren City Manager Sean R. Stegall Parks and Recreation Advisory Board AGENDA Tuesday,September 28,2010 6:00 p.m. The Centre— West Conference Room 100 Symphony Way Elgin, IL 60120 I. Call to Order r II. Minutes of the August 31,2010 Meeting III. Citizens Forum(items not on the agenda) IV. Park Master Plan V. Miscellaneous a. NorthEast Neighborhood Association(NENA) Request to Waive Rental Fees at Lords Park Pavilion, October 15 VII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock I , City Council ...0••••—� Richard Dunne Robert Gilliam David Kaptain THE CITY IN THE SUBURBS- John Prigge F.John Steffen Mike Warren Parks and Recreation Advisory Board Meeting Minutes City Manager September 28, 2010 Sean R. Stegall 6:00 p.m. West Conference Room Lower Level, 100 Symphony Way, Elgin Present: Carl Missele, Tom Armstrong, Ricardo Gasca, John O'Haire, Karen Sauter, Rudy Zabran Staff: Randy Reopelle, Maria Cumpata, Paul Bednar, Verdelle Corn I. Call to Order: Chairman Carl Missele called the meeting to order at 6:02 p.m. II. Minutes of August 31, 2010 meeting: John O'Haire motioned to approve the minutes as presented. Ricardo Gasca seconded. Motion carried unanimously. III. Citizens Forum: Gary Bohlin, a resident of the northeast area addressed the Board. The resident owns property on the Fox River, north of Kimball Street. Resident informed the Board "owners of property along the river have been targeted by the City so that their only option is to sell their property to the City." When the City rezoned these residential properties along the Fox River to C4 (open space), it lessoned the value of properties and prohibited additional residential improvements. He continued stating that"the only way for government to take property is through eminent domain procedures, which is not fair to home owners." He went on to say, "This tactic is discriminatory and the City has taken away his right to add on or improve his property. It was discussed that his concerns are not really issues that he has with the Park and Recreation Board, or the Master Plan, but rather with some changes to the City's Zoning Ordinances and its land use plan. IV. Park Master Plan: Randy Reopelle reviewed highlights of the Action Plan Matrix to make sure everyone understands what recommendations are included and determine what is missing. Estimates for improvements were fine-tuned by Randy and Paul Bednar. One priority in Category 1 A Improvements of the matrix calls for a master plan for Tyler Creek Park—a community park, from Mark Avenue over to Randall Road, which is a big piece of land. A first step is to go through a planning process. Another concept is to lease some land there rather than buying it to get started with open turf areas. There are a couple other categories where we are talking about master planning rather than physical improvements. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org - Karen Sauter asked how old the playground equipment at Wright Park was. Paul Bednar noted that the structure is wood and our Park Superintendent has the structure on their work schedule to replace as the structure is rotting. Another resident, Bob, asked Randy Reopelle what the vision for Sherman's property was. Randy stated that he does not have a vision for Sherman's property and that he had spoke to Sherman the week before at a meeting they requested. Randy Reopelle noted that to implement anything from the Master Plan, the City would have to budget for it and then begin the public planning process where the neighbors are invited to a public input meeting to provide their input on the planning of a park or park improvements. The Master Plan is a guideline, these are things to look at. The items on the Action Plan Matrix regarding Sherman property are things that came out of public input meetings for the Master Plan— items the public recommended as possible ways to use the property. It does not mean that we necessarily will pursue every idea shared. At this time Sherman is not sure what their vision for the property is or what the timeframe to do anything with the property is. However based on Randy's meeting with them it sounds like they do not have a vision for playground equipment or any other permanent improvement, but are leaning towards open turf areas and/or natural prairies. - Randy noted that the items in the Action Plan Matrix are fluid except for the items in Category 1A. A number of those items are in process. - Gary Bohlin, the resident who owns property on the Fox River, north of Kimball Street, noted the item in Category 1B for the boat launch on Slade Avenue is in an area on the Fox River where water moves swiftly. To launch a boat, or take it out, requires an experienced person. Karen Sauter noted that Corley (Drive) Park seemed land locked. Paul Bednar communicated that particular park is about 3 acres, is all wooded, and is surrounded on two sides by houses and two sides by streets. Public input provided that people were looking for a playground, a shelter, and a short-course for disc golf. There is another open field a block and a half down Corley Drive that is part of a detention basin system. The area is a block and a half closer to Summit Street, in back of the church. A portion of that open space is raised, it is not low land, and could be used for some practice for sports. John O'Haire noted that National and American Little Leagues are talking about merging and there may be space available for a playground. The McHenry semi-professional football representative, Pat Sharp, addressed the Board regarding the future expansion of the Sports Complex. He noted they are setting aside money for a stadium and would like to partner with the City on creating a facility for football. The league his team plays in runs during the r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofeigin.org summer on Saturday evenings. Randy noted there could be some synergy there for big soccer tournaments and Lacrosse, using the same stadium facility. Gary Bohlin also noted it would be beneficial to bring back the "Trails and Treasures"business between the east side of the Fox River and the west side of Duncan Avenue in Trout Park. He recommends finding a private owner to run it. Carl Missele noted that Lords improvements were left off the Action Plan Matrix and would be a Category 2A item. No comments or questions on Category 1C, 2C, or 3C. Randy Reopelle asked the Board if they are comfortable with Master Plan and if so the next step is for the Board to recommend the Plan to City Council. MOTION: John O'Haire motioned that the Park and Recreation Board recommend to the City Council that they adopt the draft Master Plan as presented. Rudy Zabran seconded. Motion carried unanimously. Randy Reopelle noted that Carl Missele and Tom Armstrong did an incredible amount of work on the Master Plan. They went to every park site and inventoried them with Paul Bednar. V. Miscellaneous: a. NorthEast Neighborhood Association (NENA): Ricardo Gasca motioned to approve NENA's request to waive rental fees for the Lords Park Pavilion rental. Tom Armstrong second. Motion carried unanimously. b. Randy reminded everyone that October is the meeting in which representatives of youth sports organizations present accomplishments and project plans to the Board. c. Paul Bednar noted that we are inviting Princeton West neighbors to the October meeting for public input on the park plan for their area. d. Unity Park's grand opening target date is October 16. VII. Adjournment: At 6:52 p.m. Rudy Zabran motioned to adjourn the meeting. Ricardo Gasca seconded the motion. The motion carried unanimously. Respectfully submitted, Verdelle Corn, Recording Secretary Approved: 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor ;I Ed Schock II. City Council Richard Dunne E LG I N Robert Gilliam David Kaptain THE CITY IN THE SUBURBS" F.John F. ohn Steffen Mike Warren City Manager Sean R. Stegall Parks and Recreation Advisory Board AGENDA Tuesday,October 26,2010 6:00 p.m. The Centre— West Conference Room 100 Symphony Way Elgin, IL 60120 I. Call to Order r II. Minutes of the September 28, 2010 Meeting III. Citizens Forum (items not on the agenda) IV. Princeton West Park V. Youth Sports Grant Presentations VI. Miscellaneous VII. Adjournment rik 150 Dexter Court, Eigin, IL 60120 847-931-6100 www.cityofeigin.org Mayor Ed Schock City Council Richard Dunne E LG I N Robert Gilliam David Kaptain THE CITY IN THE SUBURB John Steffen Mike Warren Parks and Recreation Advisory Board Meeting Minutes City Manager October 26, 2010 Sean R. Stegall 6:00 p.m. West Conference Room. Lower Level, 100 Symphony Way, Elgin Present: Carl Missele, Tom Armstrong, Ricardo Gasca,John O'Haire, Karen Sauter Staff: Randy Reopelle, Maria Cumpata, Paul Bednar, Verdelle Corn Absent: Rudy Zabran I. Call to Order: Chairman Carl Missele called the meeting to order at 6:01 p.m. II. Minutes of September 28,2010 meeting: John O'Haire motioned to approve the minutes as presented with one correction to change Boling to Bohlin in all three locations with minutes. Ricardo Gasca seconded. Motion carried unanimously. III. Citizens Forum: None. Miscellaneous comments before discussion of next topics: Carl Missele noted that everyone needs to encourage City Council to fund parks. Parks need to have maintenance done to bring them up to attractive standards. Many are lacking in this area. Randy Reopelle noted that City Council members will be getting a copy of the Master Plan this week to review. They will be considering it at one of their November Council meetings. IV. Princeton West Park: Paul Bednar introduced Gary Buskowski of Hoffman Estates Park District (HEPD). Paul then reviewed the proposed improvements as communicated in previous meetings. He showed images of playground equipment proposed. Paul also communicated that the grading plans are being prepared by the Engineering Department and that HEPD has dirt Elgin can use for the base of the playground structure. The path system will be connected to path surrounding the playground. Randy Reopelle noted that staff is working with owners of property so the City of Elgin becomes official owner of dedicated park site. He also noted that HEPD will maintain the playground. HEPD noted they can get project underway in spring 2011. r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Ricardo asked if the layer underneath the playground will be mulch or foam, which is great padding material. Gary (HEPD)noted it will be a combination of rubber pad system and mulch. The pad allows wheel chairs access in and out of the playground area. A resident inquired if park benches would be installed. Gary and Paul will work on that item together. Another resident inquired if there would be a barrier between the park and homes. Paul noted that a barrier is not planned at this time. The playground is on the north end and the homes are on the opposite-- south end. Paul also noted that once the property is dedicated,the City of Elgin will maintain the property. V. Youth Sports Grant Presentations: Elgin Classic Little League: Mike Garipay, President, provided highlights of league including achieving a balanced budget, 350 children ages 4— 18 participated, with 30 teams. Classic provided more financial assistance request than ever before. No child is turned away. Three projects were completed in 2010. See attachment for future project plans. Randy Reopelle asked what percentage of time Classic uses the Jr./Sr. field. Classic uses the field 40% of the time,with lighting used 30% of that time. Mr. Garipay requested the green fencing be finished. Randy will talk to Jim Bell of Land Management Division of Public Works. The 2011 capital improvements requested include: - Field lighting project: Re-lamp the Sr./Jr. field and repair unknown issues with field lighting system estimated at $7,000. - Fencing repairs and upgrades: Repairs to Sr./Jr. field to replace curled fencing and other damaged areas. Estimated to be determined. Elgin Continental Little League: Greg Flowers, VP of Baseball,presented. The league maintained a balanced budget again and merged their senior level with Hampshire so both could continue playing. Half the practices and half the games are held at each site— split between the two locations. The 2011 and 2012 capital improvements requested were not split out to identify what requests for 2011 and what ones were for 2012.. The estimates include: - Repair Damaged Electrical Circuits -Estimated cost is $4,000. • Lighting Circuit for Field #2: Circuit frequently trips for no reason. It will be fine for weeks and then will pop in the middle of a game. It takes about 30-45 minutes to reset and will then be fine again for days. • Additionally the electrical within concession stand is not adequate. The freezers are all on one circuit and when one of the freezers failed this last fall it took out multiple freezers causing product to go bad in all of them. Continental's plan is to r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org put the front of the(concession) stand on one circuit and the freezers on separate circuits. Continental is also looking at putting a circuit alarm in so that when a freezer loses power, an alarm will sound. - Install Score Board on Field#3 for the Minor AAA estimated at$4,782 - $6.394. - Field Improvement estimated at$3,500: • Cut around infield to remove dirt lip that has built up over the years and has become a safety concern. • Re-sod after grading infield to remove lip. • Level base paths and grade in-field to provide proper drainage after rain storm. • Convert field for dual purpose 50/70 league (new to Little League as of 2010). - Remodel existing men's restrooms estimated at $1,500. • Remove and replace one toilet partition with doors. • Add one urinal screen. - Complex Enhancements estimated at$4,500. • Build a sun shade over the concession area to provide an area for patrons to cool off—obtain refreshments. This shade should also help lower the internal temperature of the stand and reduce the electrical draw on the circuits. - Complex Enhancements—build announcers booths on fields#1 and#7 estimated at $2,000. Elgin National Little League: Ron Meyers, VP Majors,presented. American and National leagues are combining. The warehouse at American was turned into concessions but there are no permanent washrooms on the American LL side. Estimates yet to be obtained to provide water so washrooms can be added. The 2011 capital improvements requested include: - Construction of a permanent bathroom and concession facility for the fields on the north side of Summit Street. Numerous complaints were received this year from Elgin parents as well as visiting teams regarding the lack of bathroom facilities. - Portable toilets were poorly maintained. Conditions were unsanitary. - No facility or running water for administering first aid to injured players. - Would like to bid on State Championship Tournament this year for Juniors. District to sponsor tournament in 2011. Fields will not be considered without permanent facilities. Elgin Youth Football League(EYFL): David Zabran, President,presented. Participation numbers are trending up—a 33%participation increase for the Elgin Bears. EYFL is part of the TCYFL (used to be Tri-County League). 30 towns are in the league with the farthest location in Plainfield. EYFL is looking at expanding into high school freshman team if U-46 does not(cutting freshman teams). The 2011 capital improvements requested include: - Padded sidelines estimated at$15,000 for materials. • The sidelines of main field are currently asphalt covered in all weather carpet. The carpet has since peeled up and has had to be ripped off. This creates a safety r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www,cityofelgin.org issue with players being tackled on to the sidelines and hitting the hard surface. EYFL would like to install a recycled rubber layer over the current hard surface to pad the sidelines and reduce the risk of injury to players. EYFL will use volunteer labor. - Repair broken playground equipment. (Randy Reopelle communicated that Land Management will be informed the playground needs repair. It is the City's responsible to maintain the playground.) The tallest slide is damaged and has had to be boarded off for safety. The climbing web ropes have almost all detached from the structure. Various other pieces are broken. Wood chips need to be laid. EYFL will use volunteer labor if needed. Trout Park Baseball: Bill Vincent presented. The field is used spring, summer, and fall. Many tournaments take place during the three seasons with 162 summer tournament games were played through Trout Park Baseball. 133 regular season games were played at field excluding the tournament games. The 2011 capital improvements requested include: - Build college capacity dugouts estimated at $85,000. • Design and build college-size dugouts to accommodate college teams and national teams with large rosters. Build new dugouts even with the field fencing removing the dugouts from the playing surface for safety purposes. Kickers United F.C. (Elgin) Soccer Club: Jeff Walter, Administrator, presented. A second appropriated goal purchased through City was stolen and never found. The Club provides Little Kickers program,Kickers academy program, Boy Scout program, girls grade school program,player clinic, and a clinic for Parks and Recreation's city league coaches. The Sports Complex fields are used for practices, home games, 3 vs. 3 program, and the Back to School Classic (soccer tournament). The Back to School Classic has been held 14 years and is the largest sporting event in Elgin each year. 200-plus hotels are reserved for those coming to Elgin participating in the tournament. The 2011 capital improvements requested include: - One new 8' x 24' shooting goal at$700. - One new 7' x 21' shooting goal at$600. - One new 6' x 18' shooting goal at$500. - Netting for fields 9 and 10. Each field needs 20' x 130' netting at $900 each($1,800 total)and rental high lift at $250. Total -$2,050. Elgin Legion Post 57 Baseball: Bob Todd presented. Other teams using the field do not groom it and there is no service between games. In 2010 hitting pads were purchased, but he does not have equipment and manpower to install. Randy Reopelle asked what percentage of their games are held at Wing. Mr. Todd noted that in 2010 there were 10 home games. There will be more games at Wing during next year's season. The 2011 capital improvements requested include: r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityafelgin.org - Bullpen lights estimated at$500. • Lights need to be added to the visitors bullpen (pitchers warm-up area) with the only light coming insufficiently from the field lights. This is very unsafe at night. - Announcer/scorer booth estimated at$6,000. • The elevated booth would be built directly behind home plate to house the announcer and scorekeeper. The scoreboard controller could be placed permanently in this area and be used during chosen games. Underneath the booth would be a storage area for bases,portable "L" screens and additional team supplies. - Practice training pads estimated at$500. • This was approved for 2010, but nothing was ever done. A suspended fence arch is set in the ground up against the fence in both left and right field. The arch is about 12' II x 6' W that has a rubberized pad hung from it. It is to be used to do hitting drills into. This would prevent players from doing the hitting drills and warm ups against the fencing,which has caused tremendous damage over the years. Carl Missele and Randy Reopelle thanked the leagues' representatives for their informative presentations. VI. Miscellaneous: - Maria Cumpata distributed a letter at the beginning of the meeting to the members of the Board from Michael Garipay,President, Elgin Classic Little League. The letter requests permission to reallocate monies granted in the 2010 Youth Sports Grant Allocation to be used for a different project than the one approved. • Mr. Garipay explained the $4,000 project to complete some electrical repairs was completed. The vendor never billed the league. Many attempts to contact the vendor have been unsuccessful. League has been informed the vendor is no longer in business. Since the league will not be requesting reimbursement for the electrical repairs,the league requests reallocation of approximately$3,000 of the $4,000 approved for 2010 to be used on necessary repairs and maintenance issues for several of the fields. These include fixing the drainage in certain areas and aerating all fields to enable better drainage. These repairs will provide league with the ability manage the fields during heavy rains and perform general maintenance on the fields. • Chairman Missele asked Mr. Garipay if he and Classic Little League assume all risk for electrician invoice if the vendor invoices in the future. Will Classic pay the bill? Mr. Garipay responded, "Yes, they would be responsible for it." Randy Reopelle stated an inventory of what was installed and what labor was performed has to be provided to Parks and Recreation. r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cltyofelgin.org - John O'Haire noted that $8,700 was granted in 2010 to American Little League and inquired if American invoiced for the work performed. If work was not performed can the $8,700 be re-appropriated for training and ADA usage? Maria Cumpata will follow-up with American.Little League. VII. Adjournment: At 8:30 p.m. Ricardo Gasca motioned to adjourn the meeting. Tom Armstrong seconded the motion. The motion carried unanimously. Respectfully submitted, 14414 C --� Verdelle Corn Recordin Secretary Approved: f r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.arg Mayor Ed Schack City Council Richard Dunne E LG I N Robert GOliam David Kaptain THE CITY IN THE SUBURBS" John Prigge Steffen John Steffen Mike Warren City Manager Sean R.Stegall Parks and Recreation Advisory Board AGENDA Tuesday,November 30,2010 6:00 p.m. The Centre—West Conference Room 100 Symphony Way Elgin,IL 60120 I. Call to Order r II. Minutes of the October 26,2010 Meeting III. Citizens Forum (items not on the agenda) IV. Grant for Eastside Recreation Center V. Elgin Classic Little League Request VI. Miscellaneous VII. Adjournment r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofeigin.org r III Ed Schock City Council E LG I N Mayo Richard Dunne Robert Gilliam David Kaptain THE CITY IN THE SUBURBS" John Pr F. ee F.John Steffen Mike Warren City Manager Parks and Recreation Advisory Board Meeting Minutes Sean R. Stegall November 30, 2010 6:00 p.m. West Conference Room Lower Level, 100 Symphony Way, Elgin Present: Carl Missele, Tom Armstrong, Ricardo Gasca, John O'Haire, Karen Sauter, Rudy Zabran Staff: Randy Reopelle, Maria Cumpata, Paul Bednar, Verdelle Corn I. Call to Order: Chairman Carl Missele called the meeting to order at 6:01 p.m. II. Minutes of October 26,2010 meeting: John O'Haire motioned to approve the minutes as presented. Tom Armstrong seconded. Motion carried unanimously. III. Citizens Forum: None. IV. Grant for Eastside Recreation Center: Parks and Recreation applied for a new grant, PARC Grant, offered by the IDNR. The PARC Grant is a unique grant for improving indoor facilities, for$2.5 million with a 75/25 percent split. Our portion is the 25 percent. Initially staff planned to include some outdoor amenities as part of the grant work, but the interior space of the ERC (Eastside Recreation Center) is poor shape so the exterior options were dropped. The application includes HVAC, electrical, and other aesthetic work badly needed. ERC's building does not meet the City's fire code in a many areas and there are ADA issues to address in washrooms, etc. Flooring was also included. Ricardo Gasca inquired if the east and west walls that were leaning have been repaired. Maria Cumpata responded that the walls were fixed and Paul Bednar noted that material plates were pinned in to protect the walls. Chairman Missele asked what kind of use the ERC has compared to The Centre. Maria noted that ERC has an indoor soccer field, which is fully loaded evenings and weekends. ERC also has boxing, batting cages and batting tunnel. There is also a large fitness area that is much larger than The Centre's. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Chairman Missele also asked how the grant will work with the budget if Parks and Recreation is awarded the new grant. Randy Reopelle noted that the awards are announced in January or February. It would be 60 days before a contract, so a year from now(2012 budget) would be realistic. MOTION: Ricardo Gasca motioned that the Parks and Recreation Advisory Board recommends that staff pursue the IDNR's new indoor facility grant. Rudy Zabran seconded. Motion carried unanimously. V. Elgin Classic Little League Request: Maria Cumpata noted that Classic Little League's request presented at the November meeting is rescinded. No further action is required. The funding goes back to the City's general fund. VI. Miscellaneous: - Ricardo Gasca passed out a letter from the Renz Addiction Center requesting a fee waiver for the rental of the Lords Park Pavilion to host the May 18 Elgin Hispanic Network luncheon. MOTION: Tom Armstrong motioned to conditionally approve the request as long as community service is provided through the Parks and Recreation Department. John O'Haire seconded. Motion carried unanimously. Staff will work with Renz to find a suitable volunteer opportunity for them. - Paul Bednar passed out thank you cards for Board members to sign. The cards will be distributed to volunteers who worked on the master plan, Lords, and dog park committee. - Paul also updated the Board that Parks and Recreation is working with EHS (Elgin High School) to provide an area for disc golf. We have property near EHS at a stretch of Poplar Creek as it crosses through EHS's campus. The majority of the surrounding property is owned by U46 and a portion is owned by the City of Elgin. The area is a natural area with oak woods and is hilly. EHS's Environmental Science class uses the property and is looking for ways to improve the area. A professional disc golfer walked the site with Paul and laid out the majority of the course. The cost for paving, tee-off area, and baskets will be between$500 and $700. The work will be done by volunteers including faculty, students and EHS booster club members. The site will be open to PE (physical education) classes and the public when not in use by PE classes. Environmental Science students will start to clear brush this winter. - Paul also updated the Board regarding the green belt system on south end of Elgin. He met with the Isaac Walton League recently. They are looking to sell off some property. The City, Isaac Walton League, and both Cook and Kane Counties Forest Preserve Districts can partner to go after an OSLAD acquisition grant. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org rVII. Adjournment: At 7:00 p.m. Rudy Zabran motioned to adjourn the meeting. Ricardo Gasca seconded the motion. The motion carried unanimously. Respectfully submi d, Verdelle Corn Recording Secretary__ Approved: ,R/t 2 $ o i/( 7 r r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org