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HomeMy WebLinkAbout1995 New Century Partnership MINUTES NEW CENTURY PARTNERSHIP FOR ELGIN EXECUTIVE COMMITTEE WEDNESDAY, JANUARY 18, 1995 8 : 00 a.m. NBD BANK SIX SOUTH GROVE AVENUE I . The meeting of the Executive Committee was called to order at 8 : 05 a.m. II . Roll Call Members Present: Norman Bartels, NCPE Board President David Kellenberger, NCPE Board Secretary Larry Narum, NCPE Board Treasurer Robert Carlile, Finance Committee Chairman Bruce Dahlquist, Riverfront Committee Chairman Terry Dunning, Business Retention and Expansion Committee Chairman Clare 011ayos, Promotion and Marketing Committee Chairman Members Absent: Donald Waters, NCPE Board Vice-President Other Board Members Present: Jamie Smith Jack Wentland Staff Present: Deborah Nier, Director, NCPE III . New Business A. Organization Mission Statement. After discussion of a proposed mission statement, it was the consensus of the Executive Committee that the follow- ing be the one-year mission statement for New Century Partnership for Elgin: To promote the development and enhancement of the economic, social, recreational and governmental services and amenities of the Center City and its surrounding neighborhoods . Narum and Kellenberger suggested that the mission state- ment appear on all publications, letterhead, etc. of the Partnership. Those present agreed that this would be a good idea. Minutes - NCPE January 24 , 1995 Page 2 B. Meeting and Presentation Schedule. C. Meeting Process . President Bartels presented a tentative schedule of Partnership Board meetings and programs . Meetings would be scheduled so that meetings alternate with programs and committee meetings. The March meeting may be re- scheduled for another date besides March 15 to accommo- date a presentation by the City Manger on the Five-Year Financial Plan. Nier will check with City Manager Rick Helwig regarding a convenient March date. Nier was asked to contact Don Waters about securing a meeting room and break-out rooms for the February meeting. Committee chairs asked about scheduling committee meet- ings . It was the consensus that meeting times beyond the monthly scheduled meeting will be left to the discre- tion of the Committee itself . The Executive Committee will meet sometime between regular meetings . . D. Role of Committees . There was general discussion of the role of the commit- tees as being that of facilitators for achieving the Partnership goals and fulfilling its mission statement. It is expected that the Committees will arrive at specif- ic means by which to address the organization' s goals . Each Committee should develop two or three measurable goals for the program year. It will be the task of the Committees to determine the methods to achieve these goals and to work to attain them. Committees should be prepared to work together since many goals may be over- lapping. E. Goals for New Century Partnership for Elgin. Members present agreed that the best way to develop a work plan would be to establish three or four major project work areas or project goals and present these to the committees as a basis from which to develop their own goals . The result should be a specific work plan by Committee for the rest of the year. The Executive Com- mittee and attending Board members identified several areas of concern or interest on which the Board might concentrate its efforts . After considerable discussion, the following four project areas were identified: 1. Establish and maintain a data base of relevant information on matters relevant to center city and surrounding areas . 2 . Establish and maintain contacts with other communi- ty organizations, such as neighborhood groups, Minutes - NCPE January 24 , 1995 Page 3 Chamber of Commerce, U-45, etc. , in order to pro- mote ongoing communication of ideas and needs . 3 . Promote and maintain a vital center city by assist- ing existing business and remain viable, maximizing the use of retail and office space, and adding to the cultural, recreational, and leisure opportuni- ties of the area. 4 . Establish and maintain an ongoing relationship with the Grand Victoria Casino. These will be presented at the February Board meeting. It was stressed that the Board would not be precluded from pursuing project areas as necessary. F. Planning and Development Commission - public hear- ing on Center City Master Plan. Nier confirmed that the Planning and Development Commis- sion will hold a public hearing on the Center City Mas- ter Plan on February 6 at 7 : 00 p.m. Board members are welcome to attend. President Bartels explained some of the issues being considered including the treatment of the area on State Street between Chicago and Highland. rIV. Old Business - None. V. Other Business - None. VI . Meeting adjourned at 10 : 00 a.m. Respectfully submitted, Il. ` eborah K. Nier, Director New Cent ry Partnership for Elgin C 9C . MINUTES Parking, Traffic, Maintenance & Security Committee New Century Partnership for Elgin Wednesday, February 15, 1995 9:00 a.m. Members Present: Ken Moran, Chairman, Ernie Yaniz, JoEllen Doscher, Jamie Smith, Frank Halsey, William Ryan, Deputy Police Chief Warren Heine, Captain William Freiberg Staff Present: Deborah K. Nier Others Present: Nick Petersen, The Courier News The first meeting of the Parking, Traffic, Maintenance and Security Committee convened at approximately 9 : 00 a.m. Items for Discussion: 1 . Amendment to Zoning Ordinance regarding Projecting Signs . Nier discussed a proposed text amendment to the City' s Zoning Ordinance which would permit signs which project over the public right-of-way, currently prohibited by ordinance. Nier explained that a request had come from a downtown business owner for such a sign and prompted the review of the existing law. Committee members voiced concerns that the language did not seem specific enough. There was consensus that accommodations should be made for such signs . However, the form of all such signs should be consistent and complimentary to the area. The Committee asked JoEllen Doscher if she could get copies of ordinances from West Chicago and Galena which address projecting signs . In the meantime, Nier was asked to speak to the Planning Department about the possibility of requesting a continuance of the public hearing by the Planning and Development Commission on February 20. The Committee did not wish to unduly lengthen the process, but did wish input on this issue. r 2 . Downtown Benches . At the request of the Parks and Recreation Department, the Committee discussed whether benches at Advocate Place Park and around the Spring Street parking deck should be reinstalled. The Committee agreed that benches at those two specific locations did not appear to fill a need and only attracted persons loitering for long periods of time. The Committee would recommend that the benches not be reinstalled and that the existing bases be removed. 3 . Loading Zone for Center City Place. The Committee discussed a request from staff at Center City Place for the designation of a "loading zone" near the facility' s Division Street entrance. The request was discussed briefly and decisions deferred to a future meeting. Pictures and diagrams of the area will be provided. Members indicated that they had been getting calls from per- sons with parking and traffic issues to discuss . The next meeting of the Committee will be held Monday, Febru- r ary 20, 6 : 00 p.m. Nier will contact members with a location. The meeting will focus on setting procedures and deciding a work plan. Meeting adjourned at approximately 10: 10 a.m. Respectfully submitted, iliCt?0/1 k <1•IiinJ . eborah K1 Nier -MAR 10 '95 03:02PM P.2 ' MINUTES Parking, Traffic, Maintenance & Security Committee New century Partnership for Elgin Monday, February 20, 1995 ' 6:00 P.M. Members Present: Ken Moran, Chairman: Ernie Yaniz, JoEllen Doscher, Jamie Smith, Frank Halsey, Deputy Police Chief Warren Heine, Captain William Freiberg Staff Present: • Deborah K. Nier Call to Order The meeting of Monday, February 20, 1995, convened at approximately 6:02 PM. Roll Call No roll call was conducted, as there were enough members present to form a quorum. Approval of Prior Month's Meeting Minutes Minutes from the February 15, 1995 meeting were approved. New Business • 1995 Work Plan • It was stated that goals of the Committee must revolve around the mission statement. The first goal will be to establish and maintain a data base with specific information relevant to parking, security, and maintenance. Information needed will include police calls, housing violations & dispositions, fire/ambulance calls, etc. This information should be from prior 12 months. Information need not be from block by block or per address. The Committee must be sure it is dealing with problems that exist. The commit- tee also will track a pattern of progress, recommend changes, making sure the quality of property is improved. It was agreed that buildings that have code violations do have problems. The Committee should be concerned about both commercial and residential neighborhoods. The Chairman is in agreement that this information should be obtained, as it will be valu- able. The committee needs to get a feeling of what's being done downtown regard- ing maintenance: When are streets cleaned, when is garbage picked up? Dark areas what cost advantage is there to put in lighting on Chicago 1, _ MAR 10 '95 03:02PM H.3 I1 I/ Street and Highland Avenue similar to what is on South Grove. Nier will talk to Public Works regarding lighting, however, no appropriation of funds has been made for lighting in the '95 budget. A member from the Chamber of Commerce and NEBA will be invited to a future Committee meeting to present views on parking issues. A survey of current problems of local businesses downtown should be complet- ed followed by a structured interview. We need to know their concerns. It was suggested that a blanket survey be done, then interview the business- es. Nier suggested it is possible another Committee is currently working on a survey and we may "dove tail." The Executive Committee is the place to begin. The object is to prioritize concerns from the survey and address them. It was stated that meetings should not last longer than hours. Future meeting times will be an executive decision, however, suggestions will be requested from each member. A meeting schedule will follow. A written summary of meetings was requested outlining the Committee's and Partnership's objectives. Nier will complete this, however, it will be labeled as a draft so as to not be construed as official. Meeting adjourned at approximately 6:57 P.M. Respectfully submitted, ‘t044- 164464--- Karen Schnook Recording Secretary r MINUTES EXECUTIVE COMMITTEE NEW CENTURY PARTNERSHIP FOR ELGIN WEDNESDAY, MARCH 1, 1995 8:00 A.M. I. President Bartels called the meeting to order at 8:15 a.m. II. Roll Call Members Present: Norman Bartels, David Kellenberger, Robert Carlile, Ken Moran, Bruce Dahlquist Members Absent: Don Waters, Larry Narum, Terry Dunning, Clare 011ayos Staff Present: Deborah Nier III. Approval of Minutes Upon review, Kellenberger moved, seconded by Moran, to approve the Minutes of the January 18, 1995 Executive Committee meet- ing as presented. IV. New Business A. Committee Reports 1 . Finance - Robert Carlile, Chairman Carlile deferred the report to Bartels since Bartels chaired the February 15 meeting in his absence. Bartels reviewed tentative goals set by the Commit- tee which include: subscription to the Downtown Idea Exchange, identification of revenue generators, establish a fiscal policy statement, discuss assess- ment and user fees, and identify potential financial incentives for development. Carlile and Nier will work on a budget and a policy for expenditures. It was also agreed that a Treasurer' s report should be part of the Board's monthly meeting agenda. The Committee had discussed obtaining subscriptions to the Downtown Idea Exchange for Executive Commit- tee members. The Committee agreed that this could be an important resource. Minutes March 6, 1995 Page 2 2 . Riverfront Committee - Bruce Dahlquist, Chairman Dahlquist reported that the Committee members were gathering information to assist in future decision- making. The Committee will be participating in a survey being planned by the Grand Victoria Casino of their customers . The Committee may look into the implications of a river district. Bartels stated that the Elgin Planning Commission had discussed this at one time. The next meeting of the Committee is scheduled for Wednesday, March 15, 7 : 30 a.m. at Sherman Hospital . 3 . Promotion and Marketing - Clare 011ayos, Chairman Nier reported for 011ayos. The Committee had met and began working on goals which would advance the center city and the public' s knowledge of the Part- nership. The Committee's next meeting will be Wednesday, March 22, Noon at the Coffeehouse, 25 South Grove Avenue. 4 . Business Retention and Expansion - Terry Dunning, rChairman Kellenberger reported for Dunning. The Committee had worked on setting its goals, including a survey of existing businesses. Nier reported that. Terry Enrud of the Chamber of Commerce was inquiring if any Partnership members might participate in discus- sions concerning the needs of Hispanic businesses. Kellenberger remarked that that would fall within the area of the Business Retention and Expansion Committee. Nier stated that Ms . Enrud' s position with the Chamber included assistance to small busi- ness . Kellenberger suggested that Ms. Enrud be asked to be a member of the Committee. 5 . Parking, Traffic, Maintenance & Security - Ken Moran, Chairman Moran reported that the Committee had met twice and had begun a work plan. Goals and activities for the Committee include data gathering and consideration of specific issues and requests regarding parking, traffic, maintenance and security activities. Moran reported that specific issues currently under con- sideration include downtown benches, loading zone for Center City Place and downtown signage by the Board. The Committees will be reporting to the Board at which time the membership may decide which to take up. Minutes March 6, 1995 Page 3 B. Committee Process Bartels asked each Committee to prepare committee reports - in a brief written summary form - to be included with the agenda of each Board meeting. Moran inquired as to the proper decision-making "power" of each Committee. Bartels felt that each Committee should use its judgment as to what issues should be brought before the Board for considera- tion. Certainly, matters of establishing policy should be considered. The members discussed concerns about the attendance of some members. consistent attendance is impor- tant. Minutes will be written to record attendance as "present, " "absent, " and "excused" . V. Old Business None. VI . Other Business Nier reported on an invitation to visit Evanston's down- town. The trip would include a brief program of the experiences of Evanston' s downtown organization and a walking tour. This will be brought up at the March 8 Board meeting. Bartels reviewed the Agenda for the March 8 Board Meet- ing. VII . Kellenberger moved to adjourn the meeting. Seconded by Dahlquist. Meeting adjourned at 9 : 35 a.m. Respectfully submitted, David Kellenberger Recording Secretary C MINUTES Parking, Traffic, Maintenance & Security Committee New Century Partnership for Elgin Friday, March 17, 1995 11:00 A.M. Members Present: Ken Moran, Chairman; Ernie Yaniz, JoEllen Doscher, Frank Halsey, William Ryan, Deputy Police Chief Warren Heine, Captain William Freiberg Members Absent: Jamie Smith Staff Absent: Deborah K. Nier Call to Order The meeting of Friday, March 17, 1995, convened at approximately 11:05 AM. Roll Call No roll call was conducted as there were enough members present to form a quorum. Approval of Prior Month's Meeting Minutes Minutes from the February 20, 1995 meeting were approved. New Business Request for Loading Zone - Center City Place Copies of a petition and map giving a perspective of the area were sent to all members. Discussion followed regarding enforcement and that no prob- lems with parking have developed as there is no tenant in the downstairs unit. There is a 30 minute loading zone across the street. The Committee reached a consensus to recommend that the loading zone be permitted at Center City Place with the condition that the parking ban east of the exit to the old Ackemann's parking facility be lifted. The loading zone on the other side of the street will need to be removed. As a result, that side of the street will gain two parking spaces. Projecting Signs A summary was sent out with last month's minutes regarding the coffee shop on Grove Avenue. It is felt that the city should prc-:iwe guidance/approval for all signs. A motion was made for approval of a projected sign, 3' x 4' , at 25 S. Grove, with non-electrified lighting, back lighting only, and a maximum of 5" lettering made of wood depicting the name of the business. The motion dealt with this sign only. The motion was seconded and passed unanimously by voice vote. It was then moved and seconded that the committee pass a resolution that sign issues should not be brought to this group. Furthermore, the commit- tee is not in a position to rewrite the ordinance. Instead, the city should review and update the current sign ordinance. If the city wants the committee to then review the ordinance after it has been reviewed/re- written, the committee will do so. The current ordinance needs to be more specific than it is now. The motion passed unanimously by voice vote. Permanent Meeting Time Permanent meetings will be held on the first (1st) and third (3rd) Friday of every month at 11:00 A.M. at Home Federal. Old Business Police Department statistics covering a five year period were distributed and briefly reviewed. Deputy Chief Heine suggested that members review these figures and stated that he is available to answer any questions. Fire Department statistics will be forthcoming. Other Business It was brought to the committee's attention that NBD will be shutting down their parking deck due to water problems and that NBD should be contacted regarding parking for their employees. The Spring Street parking deck should be utilized and not the Spiess or the city lot. It was also brought to the committee's attention that PACE will be working on their terminal lot this summer and that the buses will temporarily be running out of anoth- er location. PACE has indicated this work will take approximately 6 weeks. Chairman Moran will check with Ms. Nier on the parking study and will mail the study out in advance of the next meeting. Also, Ms. Nier is to check with Hyatt in regards to the parking lot at Prairie and South Grove. Dave Kellenberger is to be added to the mailing list for copies of the committee's minutes. Adjournment The March 17, 1995, meeting adjourned at approximately 12:05 P.M. Respectfully submitted, Karen Schneck Recording Secretary 1 MINUTES Parking, Traffic, Maintenance & Security Committee New Century Partnership for Elgin Friday, April 7, 1995 11:00 a.m. I. Chairman Moran called the meeting to order at 11 :05 a.m. II . Roll Call : Members Present: JoEllen Doscher, Ken Moran, Bill Ryan, Jamie Smith, Ernie Yaniz, Deputy Police Chief Warren Heine, Captain Bill Frieberg Members Absent: Frank Halsey Staff Present: Joel Webb - Director, Department of Code Administration and Community Preserva- tion Michael Millikan - Manager, Property Maintenance Gary Miller - Assistant Public Works Director Willie Tate - Parking Supervisor Deborah K. Nier - Director, New Century Partnership for Elgin Joel Webb was introduced as an added ex-officio member of the Committee representing the Department of Code Administration and Community Preservation. Mr. Webb noted that if he were not able to attend any meetings, Mike Millikan would be sent in his place. III . Approval of Minutes - March 17, 1995 Meeting Yaniz pointed out that Bill Ryan was present at the meeting although - the draft Minutes did not state so. Ryan moved, seconded by Yaniz, to approve the Minutes of the March 17 meeting as amended. All ayes . Motion passed. r Minutes - NCPE April 7,. 1995 Page 2 IV. New Business A. Spring Street Parking Deck-Security and Maintenance Moran opened the discussion saying that his employ- ees and customers had raised concerns about the safety of the parking deck. Car break-ins, persons loitering in stairwells, etc. have caused an uneasi- ness . The police have done a good job of responding to problems, but a consistent presence in the area would be of great benefit. Moran noted that a foot patrol was recently begun. He also mentioned that parking enforcement personnel was also walking through the deck. Gary Miller added a description of emergency devices at the deck. Yaniz remarked that the key to increased safety was increased usage. He felt that the deck did not have enough identifying signage to attract customers . Smith suggested that a simple sandwich sign be placed on the sidewalk identifying the deck: "Parking Avail- able, 25¢ per hour, " for example. Webb stated that this type of signage would need a code variance. The Committee will pursue this as a possible strate- gy. It was further suggested that, as an additional security measure, lot attendants could walk through the deck occasionally. Gary Miller said that he would explore this as an activity. B. Downtown Maintenance Schedule Gary Miller provided the Committee with a descrip- tion of maintenance activities . In a response to a question, he noted that maintenance problems should be reported by a call to his department. Moran mentioned that windows at the parking deck were not kept clean on a regular basis . It was suggested that the community restitution program be used to take care of many of the maintenance tasks . Miller reported that beginning in May, downtown streets would be swept once a week rather than once a month. Smith asked if an alternate parking schedule in the interring neighborhoods could be started to facili- tate sweeping. Miller remarked that a test program for alternate parking is currently underway in one neighborhood. C. Horse Patrol Heine reported that the horse patrol program is underway on a limited, experimental basis . The horses will begin by being available at special events . • Minutes - NCPE April 7, 1995 Page 3 rV. Old Business A. Downtown Signage Nier reported that the Planning and Development Commission will pursue the concept of permitting projecting signs in the center city. Staff was asked to come up with a prototype, consulting with sign companies and local preservation architects. B. Loading Zone at Center City Place Nier reported that the City Council had approved designating a loading zone near the Center City Place entrance on Division Street. VI . Other Business Nier reported that PACE has planned repairs to their bus terminal which will necessitate its closure and relocation of bus operations . PACE's preference for this location is Grove Avenue between Chicago and Highland. The City does not feel this to be a desirable site, but PACE felt it was best. PACE will be holding a meeting on April 19 to discuss this with property owners and tenants in the area. Bill Ryan will rattend as an affected business and as a representative of the 4 Partnership. Yaniz reminded Nier that Ryan should be given an excused absence from the Partnership meeting to attend. There being no other business, Ryan moved, seconded by Yaniz, to adjourn. All ayes . Meeting adjourned at 12 : 10 p.m. Respectfully submitted, X116X9 0 jl . ( L'4 _ Deborah K. Nier, Director New Century- Partnership for Elgin r J MINUTES Parking, Traffic, Maintenance & Security Committee New Century Partnership for Elgin Friday, May 19, 1995 10:30 A.M. Members Present: Ken Moran, Chairman; Ernie Yaniz, JoEllen Doscher, Frank Halsey, William Ryan, Deputy Police Chief Warren Heine, Captain William Freiberg Members Absent: Jamie Smith Staff Absent: Deborah K. Nier Guests: Sergeant Sterricker, Mike Millikan, Dave Kellenberger Call to Order The meeting of Friday, May 19, 1995, convened at approximately 10:30 AM. Approval of Prior Month's Meeting Minutes Minutes from the May 5, 1995 meeting were approved. New Business Additional Parking Spaces - Gail Borden Public Library Gail Borden Public Library submitted a verbal request to increase the num- ber of thirty minute parking spaces within the public lot at Kimball and North Grove. Police enforcement is not a problem, however, there is not a designated fire lane. Mr. Zack, Executive Director of the Library, is cur- rently working on having the drive-way designated as a fire lane. There was a motion to recommend the additional parking spaces which was seconded and approved. It should' be noted that parking at the Hemmens is a problem that this com- mittee needs to look at in the future. Buildings in the block of Grove and Brook (south side to Water) will be razed to allow for surface parking sometime next year. Removal of Stop Sign on Riverside Drive City of Elgin Staff recommended not to remove the stop sign at Riverside Drive. A motion was put forth by committee members to not remove the stop sign. The motion was seconded and approved. Ban Parking on Bridges The committee feels it would not be feasible at this time to ban parking on bridges with upcoming projects (Douglas, PACE and NBD) . This item will be revisited at a later time. A motion was set forth to allow parking to continue and revisit at a later date, which was seconded and approved. Increase Speed Limit on Highland Avenue Bridge The police department has no objection to raising the speed limit from 20 to 25 mph on the Highland Avenue Bridge. Signage can be done in-house. A motion was put forth to sign everything in the downtown area at 25 mph. Motion was seconded and approved. Central Business District Lighting This issue was deferred until Chairman Moran can speak to Debbie Nier. Old Business A draft copy of the survey was distributed to members. This survey is designed to be distributed to businesses in the downtown area for patrons to complete. Dave Kellenberger' s survey will address business own- ers/operators; he feels that some items for this committee's survey could be incorporated into his survey, and he would then supply our committee with the results. The committee feels the survey can be condensed to two pages. Committee members are to review the survey and come back with any questions, additions, changes, etc. Other Business A motion was set forth to recommend to the City that parking be added on the east side of Spring Street between Chicago and Highland and the west side between Highland and the entrance to Elgin Federal, and a turning lane be added for southbound Spring north of Highland. There is to be 30 minute parking limit on the west side and a one hour parking limit on the east side. This motion was seconded and approved, with Chairman Moran abstain- ing. Sergeant Sterricker will return on June 2, 1995, to address the committee in regards to voiding parking tickets & parking control officer duties. Various parking ticket data was distributed and briefly discussed by Deputy Chief Heine. Adjournment The May 19, 1995, meeting adjourned at approximately 12:00 P.M. Respectfully submitted, .D2,11A1,0@-- Karen Schneck Recording Secretary MINUTES Executive Committee New Century Partnership for Elgin Wednesday, June 14, 1995 8:00 a.m. I. Board President Bartels called the meeting to order at 8: 10 a.m. II. Members Present: Norman Bartels, Bruce Dahlquist, Peggy Kirby, Donald Waters, Clare 011ayos, David Kellenberger Mary Lehman was present for Robert Carlile Members Absent: Terry Dunning, Ken Moran, Larry Narum III . -- Consideration of Minutes of Previous Meeting. 011ayos moved, seconded by Dahlquist to approve the Minutes of the May 10, 1995 meeting as presented. All ayes. Motion passed. IV. New Business A. Review of Agenda for June 21 Board Meeting Members discussed and agreed upon an agenda for the June -21 Board of Directors meeting. The meeting will be held at the Grand Victoria Casino. Nier reported that Peter Simon will not be avail- able for the meeting at which he was to provide the program. B. Cooperative Ministries Housing Project Karen Blatt will be asked to attend the July 12 Executive Committee to discuss an "unconditional hospitality center" for the homeless. C. International Downtown Association Annual Conference Bartels suggested that Board members interested in attending should submit an application. It is expected that two Directors could attend. D. Tour of Rockford - No Report r r rb. E. Board Special Projects 1. CBD Lighting The project would endorse lighting for the center city which would suggested an initial phase of lighting and sidewalk replacement for the following area: Chicago Street from Fox River east to Center Street; Douglas, between Highland and Chicago Grove Avenue, between Highland and Chicago 2. South Grove Avenue The second project to be brought before the Board would focus on the South Grove Avenue area. The project will pursue the revitaliza- tion of that area by pursuing market analysis, exploring financial assistance programs for commercial and residential developments, river- front development and providing for festivals and events. The projects will be presented to the Board for consideration. If endorsed, the projects will be presented to the City Council . F. Committee Reports 1 . Finance a. Fiscal Policy. Lehman read the fiscal policy which she and Ms. Kirby had devel- oped. The policy will be presented to the Board. b. 1995 Budget. A proposal budget for 1995 was presented. The budget will be present- ed to the Board. Kellenberger moved to adopt the budget. Seconded by 011ayos. All ayes. Motion passed. c. Expenditure Request. Nier presented the Committee with a suggested form for main- taining a record of expenditure request. 2. Business Retention and Expansion. Kellenberger reported that the Committee is working on a business retention survey. Jamie Smith has offered to assist with the format- ting. The Committee has also discussed the need for identification signs for the center city area. 3. Parking, Traffic, Security and Maintenance - No report. 4 . Promotion and Marketing. 011ayos reported on activities, including press releases, radio programs, and mailings. She had met with Jones Intercable representatives, along with the Parks and Recreation Department and Convention and Visitors Bureau staff. 5. Riverfront Development. Dahlquist further discussed the special project on South Grove Avenue development. G. Expenditure Request. Nier presented an invoice from Phoenix Promotion for producing camera-ready artwork of the logo. Dahlquist moved, seconded by 011ayos to pay the invoice. V. Old Business A. June 28 Meeting with City Council/Review of Meeting Package. Information Package/Meeting Format. The Committee reviewed a draft information package to provide to the City Council prior to the June 28 meeting. Bartels will write a cover letter for the package. The meeting format was discussed. Waters suggested that a multimedia presentation would be most effective. Waters and Dahlquist will begin work on the presentation. It was considered important that the Partnership letter- head be available and a roll of stickers with the logo for pocket folders. 011ayos and Nier will seek quotes for the work. Dahlquist moved, sec- onded by Kellenberger, to authorize 011ayos to approve the lowest of bids which will be available soonest. All ayes. Motion passed. VI. Other Business. Nier reported that Craig Bakstad, River East Ballroom, had made a request that the Partnership assist him in obtaining funds for staging performance by the Second City comedy troupe. Committee members felt that this would be an inappropriate activity for the Partner- ship. VII. Kellenberger moved, seconded by Dahlquist to adjourn. All ayes. Meeting adjourned at 10:20 a.m. Respectfully submitted, Deborah K. Nier r r MINUTES PARKING, TRAFFIC, MAINTENANCE AND SECURITY COMMITTEE FRIDAY, JULY 7, 1995 10:30 A.M. I . Chairman Moran called the meeting to order at 10 : 31 a.m. II. Roll Call Members Present: Ken Moran, Chairman, JoEllen Doscher, Frank Halsey, Bill Ryan, Jamie Smith, Ernie Yaniz, War- ren Heine (ex-officio) , Beth Jones (ex-officio) Members Absent: Bill Freiberg (ex-officio) Staff Present: Deborah K. Nier III . Consideration of Minutes of Previous Meeting Halsey made a motion to approve the minutes of the June 16, 1995 Committee meeting as presented. Seconded by Yaniz. All ayes . Motion passed. IV. New Business A. Spring Street Parking Deck Nier reminded the committee of comments from some Board members about the need to review security at Spring Street parking deck. Home Federal Savings has offered to fund a study which would evaluate the security of the facility and make recommenda- tions for improvements . Home Federal would con- tract with Walker Parking Consultants of Elgin and donate the completed study to the Partnership/City of Elgin. Halsey and Yaniz questioned the need for Home Federal to spend money on a study when the solutions are obvious and can come from the commit- tee itself. The committee could then ask the City Council to fund the suggested improvements . Moran explained that he felt a study by Walker, a recog- nized expert in the field and designer of the deck, would lend credibility to any recommendations that the Partnership would offer the City Council. After considerable discussion, Smith moved, second- ed by Yaniz, to endorse further discussion that Home Federal would have with Walker Parking Consul- tants on the study of security and other matters pertaining to Spring Street parking deck. All ayes. Motion passed. r 1M Minutes Parking, Traffic, Maintenance and Security Committee Page 2 B. Building Closures - Beth Jones Jones reported that existing codes do not address in detail building closures. The only requirements are that the building be secure and weathertight. An ordinance was proposed in 1994 which would have established board-up procedures, but the Council voted not to proceed. Smith was present at the meeting when this was discussed and recalled that enforceability was an issue. The committee wishes to proceed with examining this issue. Jones will obtain a copy of the proposed ordinance for the committee and will research what other communities are doing. V. Old Business A. Parking Survey Smith discussed questions of survey distribution and collection. The survey goal would be to dis- tribute 10,000 customer surveys . A blanket mailing to businesses will be made from a list provided by David Kellenberger. B. CBD Lighting Yaniz moved, seconded by Smith, to table this dis- cussion until the July 21 meeting. All ayes . Motion passed. VI . Other Business Yaniz requested that a status report of committee recom- mendations be provided at the July 21 meeting. Committee asked for status report of information ( for data base) on Fire Department violations and Department of Code Administration violations . VII . Adjournment Motion was made by Ryan, seconded by Yaniz, to adjourn. All ayes . Motion passed. Meeting adjourned at 12 : 10 p.m. Respectfully submitted p4bC7GLJZ k. J Dgoorah K. Nier, Director New Century Partnership for Elgin MINUTES PARKING, TRAFFIC, MAINTENANCE AND SECURITY COMMITTEE FRIDAY, JULY 21, 1995 I . Meeting was called to order at 10 : 35 a.m. by Chairman Moran. II . Members Present: Ken Moran, Chairman, JoEllen Doscher, Frank Halsey, Jamie Smith, Ernie Yaniz, Warren Heine (ex-officio) , Beth Jones (ex-officio) . Members Absent: William Ryan, Captain Bill Freiberg (ex-officio) . Note: Both Mr. Ryan and Mr. Freiberg notified the com- mittee of their absence. Staff Present: Deborah Nier III . New Business There was no new business . "` IV. Old Business Parking Survey. Because of a crash of her computer, Smith was unable to provide a report on the parking survey. Nier provided the committee with a list of center city businesses produced by David Kellenberger. The committee will review for accuracy. Spring Street Parking Deck Moran reported that a meeting had been held with Walker Parking Consultants to discuss the study of Spring Street parking deck. Police Chief Gruber and Deborah Nier also attended that meeting. A proposal from Walker will be submitted. It is anticipated that the study will be completed in mid-August. Status Report on Past Issues Nier reported on issues which have previously come before the committee including CBD lighting, short-term parking spaces at Gail Borden Library, parking on Spring Street, loading zone on Division, 25 mph speed limit, and boat launches . Yaniz mentioned some additional issues which need fol- low-up: 1 . Park and Shop Program - was a percentage to be dedicated to building a fund for holiday decora- tions? 2 . Parking on Highland and Douglas for the Post Office. 3 . Status of curb painting for parking restricted areas . 4 . Street sweeping - has regular schedule been main- tained. V. Other Business Jones stated that she will have information available on board-up policies and revisions proposed in the past. She also mentioned that a recent department policy re- sulted in an inspector being assigned specifically to the center city area. She will bring the inspector to the next meeting to introduce him to the committee. Yaniz mentioned his concern with the appearance of build- ings downtown such as Ackemann' s and Polk Bros . There were questions about the Fire Department ' s procedures for inspecting vacant buildings . Freiberg will be contacted with this question. A discussion of State Street between Highland and Chicago will be added to the next meeting agenda. Yaniz felt that the committee should evaluate its activi- ties at a future date. VI . Yaniz moved, seconded by Doscher, to adjourn. All ayes . Motion passed. Meeting adjourned at 11 : 25 a.m. Respectfully submitted, eborah K. Nier emk 4w'` MINUTES Parking, Traffic, Maintenance & Security Committee New Century Partnership for Elgin Friday, September 1, 1995 10:30 A.M. ** REVISED ** Monday, September 14, 1995 Members Present: Ken Moran, Chairman; Ernie Yaniz, JoEllen Doscher, Deputy Police Chief Warren Heine, Captain William Freiberg, Jamie Smith Members Absent: Frank Halsey Staff Present: Deborah Nier, Gary Miller, Gene Belmonte, Bethany Jones Call to Order The meeting of . Friday, September 1, 1995, convened at approximately 10:35 AM. Approval of Prior Month's Meeting Minutes Smith moved, seconded by Yaniz, to approve the minutes of the August 18, 1995 meeting. New Business Sidewalk Repair Funds - Gary Miller Miller reported that Public Works is responsible for sidewalk repairs for the city, however, the city cannot keep up with calls for repair. City Council approved funds and directed the city to spend money for sidewalk repairs in the downtown area. Miller distributed a list of needed repairs in the Central Business District along with a generic letter to be sent to residents which explains that work will be done on sidewalks in their neigh- borhood. The repairs do not include vault areas in sidewalks. If money is left over, some street resurfacing may be done. A question was raised as to what this committee can do to help Public Works to get these sidewalks fixed. Miller stated that support from the committee would be great. Vault work has been proposed in the '96 budget process. Yaniz recommended sending a letter to business owners advising them that walls need to be installed before the vault can be filled. Miller stated that it is too premature and the committee should wait to see exactly what is approved for the '96 budget. Smith recommended the committee send a letter to the City Council letting them know what the committee feels is a high priority. Chairman Moran stated that this is a priority item. Smith also stated that this repair work must extend into heavily travelled residential areas. . r +I� Request to Install Directional Signage to I-90 Yaniz moved, seconded by Smith, to support directional signage to I-90, however, the question of who is responsible for the signage was raised. Request to Change "Right Turn Only" Lane on Chicago Street Bridge Committee members see merging problems. This issue will be referred to the City traffic engineers and brought back to the table with their recommenda- tions. Report on 168 Highland - Gene Belmonte Belmonte reported that a number of recommendations will be made to the owner, including tuck-pointing & mortaring of top bricks, plywood panels, painting, etc. , however, the owners cannot be forced to follow the recommen- dations. Belmonte also stated that occupants of the building need access to the electrical panel. He needs to get inside and have a better look. Chairman Moran stated that this is a safety issue with the committee. Old Business 18 North State Street Per Chairman Moran, this hearing had been continued. Report on Board-Up Policy - Beth Jones This matter has been tabled until Jones can speak to Nier. Update on Various Issues Traffic Signal, Highland & Spring Street Chairman Moran stated that Public Works was out there working on this signal this morning. Parking Signs, Highland Avenue and Gail Borden Library Tabled for next meeting. Police Call Statistics - Warren Heine Heine distributed a handout to committee members regarding crime statistics in the north end downtown area, noting that on page 3 of the handout, there have been 169 service calls year to date for 1995 which is exactly half of 1994's total calls for service. Smith requested a month by month compari- son. Heine will check to see if that type of statistical reporting can be done. Yaniz requested Heine to send a thank you to Diana Grubb for her help. 1996 Budget Chairman Moran stated $30,000 has been requested and the committee needs to discuss a work plan for 1996. Nier stated that committee members should give some thought to surveys, etc. , that require expenditure for 1996. Nier also stated that the work plan is due at the end of September for 1996. Other Business Rooming Houses Jones stated that currently, Legal is looking into rooming house licensing or leaving the ordinance as is, with updates. Legal is aware of the commit- tee's concerns. Jones stated that the original ordinance, dated 1963, has never been enforced and she does not know why. Code Administration will rewrite the ordinance, get the ordinance to Council and start enforcing it. Code Administration will administer this ordinance. Jones also distributed copies of Freedom of Information Request for Records, which were requested by Smith. Chairman Moran asked members to review these Request for Records and this item placed on the Agenda for the next meeting. Yaniz reported that 161 E. Chicago has been red tagged and that there has been work activity there after 8:00 PM. Has the City been notified of this work. Workers are Laotian and Deputy Chief Heine offered the services of the police department's Laotian Outreach Worker if needed. Nier reported that traffic flow problems at Center and Chicago have been referred to NSC. They are looking at this and agree it is a problem and will find a workable solution. The committee would like a gang presentation for the next meeting. Adjournment The September 1, 1995, meeting adjourned at approximately 12:10 P.M. Respectfully submitted, Karen Schneck Recording Secretary r t' } ' Agenda Item III ('`' MINUTES E Riverfront Development Committee New Century Partnership for Elgin Tuesday, September 12, 1995 7 :30 a.m. I . Chairman Dahlquist called the meeting to order at 8 : 05 a.m. II . Members Present: Bruce Dahlquist, Chairman, Stuart Wasilowski, Mi- chael Armato, Donald Waters Members Absent : John Graham, Harvey Eisner, Lewis Gordon Staff Present: Deborah K. Nier III . New Business A. Review of 1995 Work Plan Chairman Dahlquist reviewed the status of the 1995 work plan. B. Walton Islands 1 . Staircase to Highland Avenue. The Commit- tee agreed that removal of the staircase from Highland Avenue to the south island is important to creating defensible space. The Committee agreed to support recommenda- tions to remove the stairway. 2 . Walton Island Improvements . After consid- erable discussion, there was a consensus among members present that ( 1 ) the develop- ment of the island on a long-term basis should be supported; and (2 ) support should be given to bank stabilization and improv- ing access for maintenance vehicles . Waters felt it important that a public stand be taken on the island. 3 . Bike Path Signage. Wasilowski presented a proposed plan for bike path signage. Nier added that a presentation on the concept had been made to the Parks and Recreation Department which gave its approval . If the Committee approved, the concept would be presented to the Partnership Board and City Council . .. ,.. . eim. The Committee was very enthusiastic with the project, suggesting that this be the first phase of a larger signage project. It was agreed that steps should be taken to continue with the procedures to obtain approval for the project. 4 . South Grove Avenue Task Force. Armato reported on activities of the task force to date. He also made a recommendation that one or two members of the task force be allowed to attend a conference of the Waterfront Center to be held in Portland, Oregon, October 19-21 . The Committee felt it would be appropriate for Armato and Allen Anderson to attend. The request will be made to the Executive Committee at its September 13 meeting. IV. Old Business Nier reported that Roger Dahlstrom, Planning Depart- ment, had informed her that a listing of riverfront properties had been completed and the map work is being done. V. Other Business - None VI . Wasilowski moved, seconded by Armato to adjourn. All Ayes . Motion passed. Meeting adjourned at 8 : 45 a.m. Respectfully submitted, 1 •L(5,-)`t (1'�JLI eborah. Nier r • MINUTES Executive Committee New Century Partnership for Elgin Wednesday, September 13, 1995 8:00 a.m. I . President Bartels called the meeting to order at 8 : 05 a.m. II . Roll Call Members Present: Norman Bartels, Donald Waters, David Kellenberger, Larry Narum, Ken Moran, Michael Armato, Terry Dun- ning Mary Lehman was present for Robert Carlile. Members Absents Bruce Dahlquist Guests Present. Stuart Wasilowski Staff Present: Deborah Nier III . New Business A. Report on Meeting with Architects-Gail Borden Library Expansion Kellenberger reported on a meeting he attended on August 22 with the architects working on the library expansion study. The architects will make a presentation to the Partnership Board at the September Director' s meeting. B. Membership Development • President Bartels announced that he and other officers would begin having breakfast meetings with individual directors to discuss his/her personal goals and objectives as a member of the Partnership. C. Committee Appointments 1 . Appointment of New Members to Committees President Bartels announced that he would be talking to new members about Committee appoint - Apr ment preferences . Some had already expressed an interest: Dale Jaacks - Promotion and Marketing John McKevitt - Business Retention and Expansion Donald Rinehart - Business Retention and Expansion In addition, Judith DiFulvio wished to be reassigned to Business Retention and Expansion Committee from Promotion and Marketing. 2 . Selection of Committee Chair: Promotion and Marketing. President Bartels will speak to Rich Hirschberg about assuming the chairmanship of the Promo- tion and Marketing Committee. D. Committee Reports 1 . Finance - Mary Lehman er4 Committee chairs were asked to submit proposed 1996 work plans to Nier. • 2 . Business Retention and Expansion - Terry Dunning The Committee recommended that the Board pursue the following projects : a. Work with Chamber of Commerce on an infor- mation packet for developers, real estate agents, business prospects, etc . b. Formal approach to Hyatt Corporation and Grand Victoria Casino regarding hotel development. Water suggested that it might be helpful to obtain commitments from local corporations on hotel usage. Dunning added that the effort should be coordinated with the Chamber. c . Town meeting for Center City businesspeople, property owners and ten- ants . elow d. Recommend that Neighborhood Housing Servic- es expand their target area to include the Center City. • Resolutions will be prepared for the Board meeting. 3 . Promotion and Marketing - Larry Narum a. Banners It is recommended that winter theme banners be purchased for display along South Grove Avenue. An item will be prepared for the Board meeting. b. "Support Elgin" program. The Business Retention and Expansion Committee suggested that Promotion and Marketing consider a "Support Elgin" program. 4 . Parking, Traffic, Maintenance and Security - Ken Moran Moran reviewed the parking and business survey developed. The Committee was commended on its work. The survey will be presented to the Board for approval . (Imk 5 . Riverfront Development Stuart Wasilowski reported on behalf of Chair- man Dahlquist. The Committee wished to obtain Board approval on a proposal to purchase signage for the bike path. Wasilowski reviewed the proposed signage with the Executive Commit- tee. The Committee concurred with the plan and will present to the full Board. 6 . Task Force on South Grove Development - Michael Armato Armato discussed current task force activities, including meetings with developers and market- ing consultants . He recommended that the Board consider membership to the Waterfront Center. A request was also made to allow two persons to attend the Waterfront Center's conference in Portland, Oregon. Registration before a Sep- tember 18 deadline, would provide a significant cost savings. Kellenberger moved, seconded by Narum, to authorize Michael Armato and Allen Anderson to attend the Waterfront Center Conference. E. Agenda for September 20 Board meeting was discussed and approved by consensus . • F. Future Projects The Committee discussed the need to address State Street as a future project focus . Nier will speak to City Manager Rick Helwig about attending a future meeting to discuss the appropriate approach. G. October Program Directors Wasilowski and Halsey will report on the International Downtown Association Annual Conference. IV. Old Business Bartels will be suggesting a liaison from the Part- nership with the Interfaith Cooperative Ministries on the issue of homeless centers . V. Other Business - None VI . Kellenberger moved, seconded by Moran, to adjourn. All ayes . Meeting adjourned at 9 : 55 a.m. Respectfully submitted, R J-1 )L{,�) A'. r1.ir D borah K. Nier r k MINUTES Parking, Traffic, Maintenance and Security Committee New Century Partnership for Elgin Friday, September 15, 1995 10:30 a.m. I . Chairman Moran called the meeting to order at 10 : 37 a.m. II . Roll Call Members Present: Ken Moran, Chairman, Ernie Yaniz, Jamie Smith, JoEllen Doscher, Deputy Police Chief Warren Heine (ex-officio) , Captain William Freiberg (ex-officio) , Beth Jones (ex-officio) Members Absent: Frank Halsey Note : Mr. Halsey's absence was due to attendance at the International Downtown Association Annual Conference. Staff Present: Deborah K. Nier III . New Business Yaniz expressed a concern that work being done in the building adjacent to the Elgin Restaurant is remodeling to expand space with the purpose of obtaining a 4 : 00 a.m. liquor license. Beth Jones will check into his and report to Yaniz . IV. Old Business A. Rooming Houses Beth distributed responses to the Freedom of Information requests relating to health inspec- tions . Yan,iz suggested that a subcommittee be formed to examine this issue. Committee mem- bers Doscher and Halsey were selected to serve, with assistance from Beth Jones . B. 1996 Budget/Work Plan Nier encouraged the Committee to start putting together the work plan for 1996 . She also reported on some projects being proposed by some City departments which impact the Center City area . Smith moved, seconded by Yaniz, to recommend to support the Parks Department ' s • t , efforts to provide for additional personnel permanently dedicated to providing maintenance services to the downtown and bike path. All ayes . Motion passed. • C. Update on Traffic/Parking Matters 1 . The Committee suggested that directional signs be installed at locations to provide direction to the downtown. Small green signs at entry points are envisioned. 2 . Smith spoke of concerns about visibility at the Dexter/Douglas intersection. When waiting at the corner east of Douglas , cars parked near the corner make it difficult to make a turn to either the north or south. Heine mentioned that Sgt. Terry Sterricker had observed the problem and was planning on discussing it with the Neighborhood Services Committee. Smith made a motion to recommend to the Neighborhood Services Committee that the following parking spaces be removed: - First parking space north of Dexter on the east side of Douglas, and First parking space south of Dexter on the east side of Douglas Seconded by Yaniz . All ayes . 3 . Moran reported that a preliminary report on the Spring Street parking deck security and maintenance issues was being reviewed. Yaniz suggested that an extreme option may be to demolish the lot and make a surface lot. D. 161 East Chicago Street Jones, responding to the Freedom of Information requests, reported that the owners of 161 East Chicago Street had submitted plans for remodel- ing which had been approved. Code Administra- tion has requested a business plan as a part of the permit process . A private club is the planned use. Steve Bone, Fire Prevention Bureau, has not yet reviewed. Jones reported that the owner has offered to meet with the Committee to explain his plans . It was sug- gested that the Business and Retention Commit- tee may wish to meet with the owner. V. Other Business Nier provided an update on the sale of River Place and answered questions about the Crocker Theater. Moran provided a report on the September 13 Execu- tive Committee proceedings . VI . Smith moved, seconded by Yaniz, to adjourn. All ayes . Meeting adjourned at 11 : 45 a .m. Respectfully submitted, A" 0 eborah K. Nier C r MINUTES Business Retention and Expansion Committee New Century Partnership for Elgin Wednesday, October 4, 1995 • 7:30 a.m. I. Meeting was called to order at 7:39 a.m. by David Kellenberger II. Roll Call Members Present: David Kellenberger, Don Rinehart, Judy DiFulvio, Dr. Ray Flores Members Absent: Terry Dunning, James Marks, Angie Negron, John McKevitt Staff Present: Deborah K. Nier NOTE: Terry Dunning provided prior notification of his absence III . Consideration of Minutes - September 12, 1995 Meet- ing Kellenberger moved, seconded by DiFulvio, to ap- prove Minutes of September 12, 1995 meeting. All ayes. Motion passed. IV. New Business A. Alternative Building Codes B. Vertical Zoning C. Developer Incentives Because of a prior commitment, Rinehart ex- plained that Jim McConoughey could not attend the meeting to discuss the above items. The Committee discussed them briefly. It was decided that these plans be developed in con- junction with the Elgin Chamber. D. Ribbon Cutting Ceremony Don Rinehart discussed the ribbon cutting service the Chamber offers. It is an all inclusive service, including pictures, VIPs and promotion all at a reasonable price. The NCPE would like to be involved with any Center City businesses. Minutes - Business Retention & Expansion October 4 , 1995 Page 2 E. Revisions to City Liquor Ordinance - Norman Bartels Bartels discussed the liquor ordinance now being reviewed by the City's legal depart- ment. As it is an overwhelming task, it was decided that it is the wish of the NCPE Busi- ness Retention and Expansion Committee that it would like to review and comment on any new regulations before the City Council takes any action. F. Report on New Business - Deborah Nier Promac will take possession of River Place on November 1. Part of their negotiations was to have 100 public parking spaces with unlimited time restrictions available on the north end of the parking deck. Rinehart expressed his confidence that Promac will provide an essen- tial "critical mass" to center city and will be a good corporate member of downtown. Prai- rie Rock's grand opening is set for the end of October. Norm mentioned that he would like to see the NCPE board members make personal vis- its to Center City businesses. • V. Old Business A. Town Meeting The town meeting will be set for January, 1996. Dave will represent the Committee on organizing the details of the meeting with the help of two other members (to be decided by the Executive Committee) . B. Hotel Development The Hyatt Hotel resolution was discussed. Letters from chamber members and other influen- tial sources will be sought to support our need for the hotel/convention center. Don Rinehart has worked with other riverboat peo- ple before. He explained that hotels do not always work well with riverboats and if there was a need, the hotel would already be built. He will try to talk to Peter Simon personal- ly. Dr. Flores felt that if building a hotel would delay the Grand Victoria foundation donations to education, he would be against it. Norm said that the resolution has already passed and we must support it. Minutes - Business Retention & Expansion October 4, 1995 Page 3 C. Neighborhood Housing Services The Neighborhood housing Service staff will be presenting the NCPE resolution to expand its territory to the Center City to NHS Board. VI. Other Business - None VII. The meeting adjourned at 9: 10 a.m. Respectfully submitted, David Kell nber er r MINUTES Promotion and Marketing Committee New Century Partnership for Elgin Thursday, October 5, 1995 Noon I. Chairman Hirschberg called the meeting to order at 12:25 p.m. II. Roll Call Members Present: Rich Hirschberg, Chairman, Pat Surbella, Allen Anderson, Dale Jaacks Members Absent: Larry Narum Staff Present: Deborah Nier III . New Business A. Banners Nier reported that two price quotes had been ob- tained for banners - Kalamazoo Banner Works (Kalama- zoo, MI) and State Street Restoration (Elgin) . The lowest prices were offered by State Street Restora- tion. Nier presented the proposed design. Chair- man Hirschberg asked if "Welcome to Elgin" could be added to the banner without looking too busy. Nier will contact State Street Restoration to obtain an opinion and, perhaps, a sample. B. New Projects 1. Parking Guide. The Parking, Traffic, Mainte- nance and Security Committee had asked the Committee to consider a parking guide for 1996 project. After considerable discussion, the Committee felt that it would be more appropri- ate to produce an "all-purpose" downtown direc- tory rather than a specialized piece. The Committee favored a smaller format that could be easily carried, but yet fit in racks. Surbella and Hirschberg will speak to Diane Ramsay, Convention and Visitor's Bureau about assisting. (PK 2. Support Elgin. This proposed project was referred to the Committee from the Board of Directors for consideration. The question was raised as to whether this should be an Elgin- Minutes - Promotion & Marketing Committee October 24, 1995 Page 2 r wide campaign or focus on the center city. Further discussion was tabled until Nier talks to Dean Fitzsimmons about Chamber activities. 3. Holiday Decorations. Chairman Hirschberg felt that some type of holiday decoration is impor- tant. The Committee discussed the possibility of some type of bows or greens for the center city light _ posts. Chairman Hirschberg will speak to the Image Advisory Commission about this and to Schocks and Town and Country about prices and possible donations. IV. Old Business A. Center City Entertainment Guide. In lieu of the earlier discussion regarding a downtown entertainment guide, the Committee agreed to seek approval from the Board to withdraw the application to the Convention and Visitor's Bureau for funding. V. Other Business Rev. Jaacks suggested that the Committee and Board pursue a large center city festival. Nier reported on discussions with Monica Bates, Parks and Recrea- tion Director, as well as with other committees. The Committee will work on this further. VI. Surbella moved, seconded by Jaacks to adjourn. All ayes. Motion passed. Respectfully submitted, 1h R K L ,LQIZ) eborah Nier r MINUTES Parking, Traffic, Maintenance and Security Committee New Century Partnership for Elgin Friday, October 6, 1995 10:30 a.m. I . Chairman Moran called the meeting to order at 10:35 a.m. II . Members Present: Ken Moran, Chairman, Ernie Yaniz, JoEllen Doscher, Frank Halsey, Jamie Smith, Warren Heine (ex- officio) , Bill Frieberg (ex-officio) Guests: Lt. Scott Davis Staff : Deborah K. Nier III . Consideration of Minutes - Meeting of September 15, 1995. Yaniz moved, seconded by Doscher, to approve the Minutes of the September 15, 1995 meeting as presented. All ayes . Motion passed. IV. New Business - Presentation on Gangs Lt. Scott Davis, Elgin Police Department, made a presentation to the Committee on gang activity in Elgin. Discussion included identification of spe- cific active gangs, organization, symbols, recruit- ment, activities and local department efforts to address that activity. V. Old Business - Update on Activities A. Spring Street Parking Deck Study Chairman Moran briefly reviewed the preliminary report submit- ted by Walker Parking Consultants and asked the Committee if there were any comments or recom- mendations on prioritization of improvements . After considerable discussion of suggested improvements and cost estimates, Halsey moved to identify those activities as being of prior- ity: basic structural repairs, interior paint- ing, lighting, signage and any other activity which improved the safety of users . Seconded by Yaniz . All ayes . Motion passed. B. Report on Maintenance Items Nier reported that Jamie Smith and she had walked about the downtown area and identified numerous items in need of repair. Nier will be working with Parks and Community Restitution to Minutes - Parking Committee October 30, 1995 Page 2 determine if some items can yet be given atten- tion this year. A copy of the list will be sent to Committee members . C. Parking Restrictions on Douglas Nier reported that the Neighborhood Services Committee had concurred with the recommendation to eliminate the first parking space south of Dexter on the east side of Douglas . Problems north of that intersection were thought due to improper parking by construction workers at the law enforcement facility project. Workers were advised of the problem by police. The Commit- tee will wait on further action to determine if the problem has been solved. VI . Other Business Halsey expressed concern over statements made by Councilmen Gilliam and McKevitt at a recent Council meeting which he felt projected a negative image of downtown. He felt that City officials should be expressing more positive thoughts about center city. Smith volunteered to contact the CURE group about holding a "neighborhood tour" of downtown to show officials what has been accomplished. VII . Doscher moved, seconded by Yaniz, to adjourn. All ayes . Meeting adjourned at 12 : 10 p.m. Respectfully submitted, p r 'xY) Q /2) Drah K. N er • • r MINUTES Executive Committee New Century Partnership for Elgin Wednesday, October 11, 1995 8:00 a.m. I . President Bartels called the meeting to order at 8: 00 a.m. II . Roll Call Members Present: Norman Bartels, Donald Waters, David Kellenberger, Michael Armato, Robert Carlile, Bruce Dahlquist, Terry Dunning, Rich Hirschberg Members Absent: Ken Moran, Larry Narum Guests : Rick Helwig, City Manager; Bruce Trego, Task Force on South Grove Redevelopment Staff Present : Deborah Nier III . New Business A. State Street Improvements Bartels reminded those present of comments made by the City Council - at its meeting with the Partnership - regarding a focus on State Street. Bartels wished the members to consider the need for an effort by the Partnership to address this area of center city. Rick Helwig was present to discuss activities and recommendations of the METRA Community Task Force. He described im- provements currently underway, including parking lot repairs at the Chicago Street station, thin- ning trees along west bank and possible expansion of Central Park. The next key step, he ex- plained, is relocating yards . Waters suggested that the Board create a task force or assign a member to review what activities/studies have addressed State Street to present time. Armato felt that development and changes east of the river will prompt changes on the west side of the river. He added that eventually South Grove Redevelopment Task Force may be expanded to pursue some activities for State Street area. Bartels will ask Board for volunteers for a "study group" to identify past and current infor- mation on State Street. B. Main Street Award Nier requested permission from the Executive Committee to ask the Board to support submission • of an application for the Great American main Street Award. Waters moved, seconded by Kellenberger, to support the submission of an application. All ayes . Motion passed. C. Committee Reports 1 . Finance Request for Expenditure Banners - Dunning moved, seconded by Waters, to approve the purchase of 83 banners at a cost of $2 , 905 from State Street Restoration, Elgin, IL. It was disclosed that Jo Ellen Doscher, a Board member, is the principal of the company. All ayes . Motion passed. IRS Fee - Waters moved, seconded by Kellenberger, to approve an expenditure of $465 to the Internal Revenue Service for payment of an application fee required to accompany an application for exempt status . This approval is contingent upon finding that such a designation does not impact advertising and bulk mailing procedures . All ayes . Motion passed. 2 . Business Retention and Expansion - Terry Dunning a. Town Meeting - A town meeting will be planned for January. Kellenberger volunteered to help with the planning, but asked that at least two additional be assigned to the project. Hirschberg volunteered. b. Hotel Development - Letter will be sent to local business requesting commitment to support a hotel develop- ment by Hyatt Corporation in the downtown. Bartels asked the Committee to consider an "adopt-a-business" project whereby Board members would establish a regular practice of visiting center city businesses . ( 3 . Parking, Traffic, Maintenance and Security Nier reported that the study of Spring Street parking deck, financed by Home emk Federal Savings, was completed. The Com- mittee also heard from the anti-gang unit. 4 . Promotion and Marketing - Rich Hirschberg The Committee has been discussing the following items : banner program, holiday decorations , downtown guide, and festivals . The Committee recommended withdrawing an application to the Convention and Visitor' s Bureau for funding an "entertainment guide" in favor of an all-purpose downtown guide. 5 . Riverfront Committee - Bruce Dahlquist The Committee has been working to compile a report of the year' s accomplishments . Phase II of the bike path improvements is being planned. 6 . Task Force on South Grove Redevelopment - Michael Armato Armato presented a proposal from Urban rik Discovery, Inc . , Madison, Wisconsin, for producing an economic strategy for the South Grove area. Bruce Trego, a task force member, also spoke to the contents of the proposal and the strategy to be pro- duced. There were several comments from members about Council reaction to funding another "study" . The cost of all phases would be approximately $70 , 000 . Armato and Trego explained that the project would provide a tangible market-driven strategy rather than "vision" . Waters moved to recommend to Board that UDI be contracted to produce market strategy and make request to City Council for fund- ing. Seconded by Dahlquist. All ayes . Motion passed. D. Agenda for October 18, 1995 Board of Director' s Meeting. Committee approved October 18 agenda. E . Director' s Comments . Nier provided updates as follows : Sale of River Place to Promac, Inc . was approved Orientations for new members are planned r Three applications had been received for facade program participation in 1996 Staff had met with owner of 310 E . Chicago ( for- mer Masonic Temple) about improvements to the building V. Old Business Bartels reported that the Nominating Committee will meet prior to the October 18 Board meeting. VI . Other Business Bartels asked that a discussion of the Rovelstad Pioneer Monument be included as an agenda item for the November Executive Committee meeting. VII . Kellenberger moved, seconded by Waters , to adjourn. All ayes . Meeting adjourned at 10 : 00 a.m. Respectfully submitted, C _.. y L. Deborah K. Nler Agenda Item III , MINUTES Board of Directors New Century Partnership for Elgin Wednesday, October 18, 1995 8:00 a.m. I . Meeting was called to order at 8 : 05 a.m. by President Bartels II . Roll Call Members Present: Allen Anderson, Michael Armato, Norman Bartels , Judith DiFulvio, Harvey Eisner, Lewis Gordon, John Graham, Frank Halsey, Rich Hirschberg, Rev. Dale Jaacks, David Kellenberger, John Shales, Jamie Smith, Pat Surbella, Stuart Wasilowski, Don Waters, John Wentland, Ernie Yaniz Members Absent: Robert Carlile, Bruce Dahlquist, JoEllen Doscher, Terry Dunning, Roy Flores, Rev. Edward Grissette, Ralph Mueller, Rev. James Marks, Angie Negron, Donald Rinehart NOTE: Dunning and Marks provided prior notification of their absence. Staff Present: Deborah K. Nier Guests : Ceasar Kalinowski, Wonderland Communications III . New Business A. Report on International Downtown Association Annual Conference Directors Halsey and Wasilowski reported on their experiences at the International Downtown Associa- tion Annual Conference in Winnipeg, Manitoba, Canada. Halsey showed a video taken of Winnipeg. B. Great American Main Street Award Nier reported on her desire to submit an applica- tion for the Great American Main Street Award, sponsored by the National Trust for Historic Preservation. Yaniz moved, seconded by Waters, to support submission of the application and include a letter stating same. All ayes . Motion passed. tek C. Meeting with City Council Bartels reported that he and Waters will be meet- ing with the Mayor to discuss the next meeting between the Partnership Board and City Council . D. Task Force on State Street Directors Eisner, Smith and Wentland will gather and review studies and information relative to State Street (Chicago Street to Wing Street) . This "study group" will report back to the Board. E. Committee Reports 1 . Nominating Committee Yaniz reported on behalf of the Nominating Committee. The Nominating Committee met prior to the Board meeting. Moran was named chair- man. There was a general inclination to ask the Board to reappoint the existing officers for an additional one-year term. However, + other members will be asked to submit names of others for consideration. 2 . Business Retention and Expansion - Terry Dunning a. Town Meeting David Kellenberger has volunteered to coordi- nate planning of the town meeting which would probably be scheduled for January. Hirschberg volunteered to assist. b. Hotel Development The Committee, with Chamber of Commerce assis- tance, will solicit input from local business regarding support for hotel development by Hyatt Corporation. 3 . Parking, Traffic, Maintenance and Security - Ernie Yaniz Yaniz reported that the study of Spring Street parking deck, prepared by Walker Consultants, was completed. The Committee recommended that priority be given to basic structural repairs, lighting, painting and signage. The Board agreed that this recommendation be passed along to the City Manager. A letter thanking Home Federal for financing the study will be prepared. 4 . Promotion and Marketing - Richard Hirschberg a. Banners It was recommended that winter banners be purchased from State Street Restoration at a cost of $2 ,905 . 00 . Nier reported that JoEllen Doscher, a Board member, is a principal in the firm and had disclosed such in her bid pack- age. Wasilowski moved, seconded by Yaniz, to purchase the banners from State Street Resto- ration, Hirschberg moved, seconded by Smith, to approve the expenditure of $2 ,905 . 00 for banners . Ayes : 17 - Nays : 1 - motion passed. b. Downtown Guide The Committee would recommend that a downtown guide be produced as a 1996 project. It is further recommended that plans to produce an entertainment guide be postponed or cancelled in favor of a multi-purpose piece. If the Board agreed, the application to the Conven- tion and Visitors for funding the entertain- ment guide should be withdrawn in favor of an application for a downtown guide to be submit- ted at a later date. Eisner moved that the application be withdrawn, seconded by Wasilowski . All ayes . Motion passed. c. Other Business The Committee had also discussed holiday decorations and community festivals . 5 . Riverfront Committee Wasilowski reported that the bike path signs are being made. 6 . Task Force on South Grove Development Armato asked the Board to consider a proposal from Urban Discovery, Inc . to undertake a market analysis for the target area with the result being production of a market-driven strategy for development. The entire project would involve four phases , at a cost of ap- proximately $70,000 . The firm would be asked to complete Phase I, Market Reconnaissance, satisfactorily, before being given approval to proceed. the cost of completing the first phase is $14 , 000 . Armato moved, seconded by DiFulvio, to present the Elgin City Council with a request for $70,000 to fund the project. All ayes . Motion passed. 7 . Finance a. Request for Expenditure Stuart moved, seconded by Yaniz, to expend $465 . 00 to the Internal Revenue Service as the required application fee to accompany a re- quest for tax exempt status . All ayes . Motion passed. F. Director' s Report Nier reported on recent activities . V. Old Business - None VI . Other Business - None VII . Meeting adjourned at 10 : 15 a.m. Respectfully submitted, Dol Did Kellernberger Agenda Item III MINUTES Riverfront Development Commission rft New Century Partnership for Elgin Friday, October 20, 1995 7:30 a.m. Chairman Dahlquist called the meeting to order at 7 : 30 a.m. II . Roll Call Members Present: Bruce Dahlquist, Harvey Eisner, Lew Gordon, Don Waters Members Absent: Michael Armato, John Graham, John Shales, Stuart Wasilowski Note: Michael Armato was absent due to attending the Waterfront Center conference in Portland, Oregon. III . Consideration of Minutes - Meeting of September 12, 1995 . No action was taken. IV. New Business A. 1996 Projects Riverfront amenity improvements were discussed as a 1996 project. This would include Phase II of the bike path signage program and benches and waste containers . It may be desirable to sponsorship solicitation to cover the cost of benches and waste containers . This will be discussed further. B. 1996 Budget The following budget for the Committee will be proposed: Riverfront amenity improvements $9 ,200 .00 Prototype benches and waste containers $3,000 Solicitation expenses for sponsorship of benches and waste containers $ 200 Phase 2 signage $6 ,000 Report printing and graphics for summary and distribution to the New Century Partnership and to the City of Elgin for 1996 work $ 500 . 00 Minutes - October 20, 1995 Page 2 (ow . C. End of Year Report The Committee discussed preparation of an • end-of-the-year report. The following information still needs to be collected: What is the time line on the Kimball Street widening? What are the plans and the time constraints for the rail spur to Elgin Salvage? The Geister lot at Kimball and Route 31 should be spread with topsoil, seeded, and partially • landscaped until the eventual landscape plans are put in. place. This is an entry focal point into the downtown and currently is an eyesore. Can the expertise of the Parks and Recreation Department be allowed to design an appropriate temporary landscape plan to beautify this portal into the downtown? Harvey Eisner will be discussing with Roger Dahlstrom what land is owned by the City of Elgin and how that may affect riverfront development. r As the area south of Chicago Street along the river is being considered for improvement, would it be prudent on the part of the City to verify the structural condition of the remaining parking and substructure? V. Old Business - None. VI . Other Business - None. VII . Meeting adjourned at 9 : 05 a.m. Respectfully submitted, elx.;orah K�C, A.(Ti er LitC,t; eb J rft. MINUTES Parking, Traffic, Maintenance and Security Committee New Century Partnership for Elgin Friday, November 3, 1995 10:30 a.m. • I . Chairman Moran called the meeting to order at 10 : 35 a.m. II . Roll Call Members Present: JoEllen Doscher, William Frieberg, Warren Heine, Beth Jones, Ken Moran, Ernie Yaniz Members Absent: Ed Grissette, Frank Halsey, Jamie Smith Staff Present: Gene Belmonte, Deborah Nier, Paul Slaby III . Consideration of Minutes - Meeting of October 6, 1995 Yaniz moved, seconded by Doscher, to approve minutes of the October 6, 1995 meeting as presented. All ayes . Motion passed. IV. New Business A. Civic Center Parking Lot Nier mentioned that Jim Kristiansen, Public Works Director, asked for committee input on the concept of parking meters for the Civic Center Parking Lot as opposed to attendants . Although the Committee did not dismiss the concept outright, there were the following concerns: a. Effect enforcement. b. Jeopardize Park and Shop program (businesses using Park and Shop should be contacted for input. Committee members also felt that the presence of a person provides extra security and a friendly "human touch" to the operation. Nier will pass along the comments to the Public Works Director. Minutes - November 3, 1995 Page 2 B. CBD Lighting Nier reported on City Council budget discussions regarding the 1996 CBD lighting project. C. Downtown Traffic Signals Nier will ask Charlie Pitt, City Traffic Superinten- dent, to attend the next meeting. V. Old Business A. Parking Guide Nier reported that the Promotion and Marketing Committee is including in its 1996 work plan produc- tion of a downtown guide which will include parking. B. Building Code/Health Code Issues Doscher reported that she and Halsey had not been able to meet but will report at a future meeting. Heine reported on a meeting held at Lords Park Pavilion which included a discussion of application of nuisance laws . Paul Slaby, Public Health Officer, reported on typical health code violations for downtown busi- nesses. He will provide future reports . VI . Other Business A. In response to concerns about safety at the Spring Street Parking Deck, Nier asked the Committee to respond to a suggestion for closing the deck after a certain time at night. It was the consensus of the Committee that the nighttime usage is too heavy to justify closing the facility. Moran stated that the bank has experienced few problems at the deck when utilized for parking for people on the bank' s bus trips . The police have been responsive to requests for a presence when the buses arrive back at the facility at night. He felt that this opportunity should be used by other businesses and organizations with nighttime events. The Committee suggested that the City consider staffing the deck at night and collecting the revenue. B. Yaniz remarked that parking enforcement staff were not marking tires because that action activated some car alarms . He felt that the car alarms should not be a consideration. Heine will check into this . , . At Minutes - November 3, 1995 Page 3 C. It was pointed out that street lights at Spring Street and Douglas were not turning on. VII . Doscher moved, seconded by Yaniz to adjourn. All ayes. Meeting adjourned at 11 :50 a.m. Respectfully submitted, Ain \/�iIxs7GA X C;,�C�Z% D borah K. T.er r r Minutes Riverfront Development Committee New Century Partnership for Elgin Monday, November 6, 1995 7 :30 a.m. I . Chairman Dahlquist called the meeting to order at 7 : 30 a.m. II . Roll Call Members Present: Michael Armato, Bruce Dahlquist, Harvey Eisner, Lewis Gordon, John Graham, John Shales, Stuart Wasilowski , Don Waters Members Absent: None Staff Present: Deborah K. Nier III . Consideration of Minutes - No action taken IV. New Business A. Review of Data Collection and Presentation The Committee members reported on the status of data collection. A map was presented by Dahlquist for the Committee ' s review. The map would depict cur- rent riverfront uses and be used to determine projects . There was a general update on the Library's expan- sion feasibility study. Graham felt that the Com- mittee should consider a recommendation to the Board supporting Library expansion in the Center City. After considerable discussion, Graham moved seconded by Armato, to support ( 1) Center City Riverfront location for Gail Borden Library, and (2 ) expansion on the riverfront north of Kimball Street. Further, the Library, City of Elgin should work together to acquire, develop and beautify the riverfront loca- tion selected for this facility. All ayes . Motion passed. Later in the meeting Graham moved, seconded by Armato, to amend the motion to include a recom- mendation that the City of Elgin acquire the exist- ing Library property for a civic use, expanding green space along the river, and increasing parking in the area. All ayes . Motion passed. Minutes - Riverfront Development Committee November 6, 1995 rm. Page 2 B. 1996 Projects 1 . Bike Path Signage Wasilowski reported on Phase I of the bike path signage. Suggestions for Phase II were dis- cussed including providing information about: Trout Park Slade Avenue Water Plant Mill Race Watch Company Historic District D.C. Cook • The Committee discussed whether the bike path should be expanded, particularly to the west side. Armato pointed out that other communi- ties have provided for bike path across bridges by canterlevering off the side of the bridge. Nier will check with the Parks and Recreation Department about any work plan on bike path extension. V. O1G Business - VI . None Other Business - None VII . Meeting Adjourned at 9 : 00 a.m. Respectfully submitted, Deboz#ah K. Nie Minutes Executive Committee New Century Partnership for Elgin Wednesday, November 8, 1995 8:00 a.m. I . President Bartels called the meeting to order at 8 : 05 a.m. II . Roll Call Members Present: Michael Armato, Norman Bartels, Bruce Dahlquist, Rich Hirschberg, David Kellenberger, Ken Moran Members Absent: Robert Carlile, Terry Dunning, Larry Narum Staff Present: Deborah Nier III . Consideration of Minutes - Meeting of November 8, 1995 Kellenberger moved, seconded by Hirschberg to approve the ter.. Minutes of the November 8, 1995 Executive Committee meeting. All ayes . Motion passed. IV. New Business A. State Street Improvements Report of Study Group. Report will be made at the December meeting. B. Meeting with City Council Bartels and Waters presented a draft agenda for the Partnership's second meeting with the City Council. The following Partnership priorities will be pro- posed to the Board of Directors : - South Grove Redevelopment - Develop Stronger Ties with Center City Businesses - State Street Improvements - Parking Management - Center City Lighting - Catalyst for Riverfront Development - Hotel Development r Minutes - November 8, 1995 Page 2 Bartels and Waters will be working on a proposal for the "Support Elgin" campaign. Nier advised that Committees work on 1996 Work Plans for a December submission. Nier will contact the Mayor and City Council with three possible dates : January 10, 5 :00 p.m. January 17, 8:00 a.m. January 17, 5: 00 p.m. C. 1996 Work Plans Bartels explained that the 1996 Work Plans will be part of the presentation to the City Council and should be prepared as soon as possible. D. Gail Borden Library Expansion A proposed resolution addressing expansion of Gail Borden Public Library was discussed. The Committee suggested changes that would emphasize the impor- tance of the facility as a cultural asset and an important element of riverfront development. It was also agreed that the resolution include a preference for the site north of Kimball Street. The Committee agreed to send the resolution, with changes, to the Board. E. • Rovelstad Pioneer Memorial No report. Item will be placed on December meeting agenda. F. Resolution Regarding Civic/Cultural District Parking A proposed resolution was presented supporting the acquisition and demolition of buildings in the area bounded by Kimball Street, Douglas Avenue, North Street and the Fox River and that the property be utilized for expanded parking to serve the police facility, City Hall, Hemmens Auditorium and Gail Borden Library. The area in question includes the Borden building. Dahlquist reported that he had submitted the application for National Register recognition and had hoped that the building would have a future with an adaptive reuse. Hirschberg stated his concern that locate history would suffer a loss if the building were demolished. Other pointed to the serious facilities in the area. Bartels felt that the Board' s position on the issue was not yet ready to express in a resolution. He suggested that a tour of the building be arranged to be followed by further discussion. Minutes - November 8, 1995 Page 3 G. Committee Reports 1 . Finance No report. A meeting of the Committee will be scheduled for early December. 2 . Business Retention and Expansion - David Kellenberger The Committee continues to work on the Town Meeting which is tentatively scheduled for February 7 . Letters have been sent soliciting business input on hotel development. The Committee also discussed development incentive programs for new and expanding business . 3. Parking, Traffic, Maintenance and Security - Ken Moran Responses to the parking survey were coming in and would be compiled after the first week in December. The Committee continues to discuss and make recommendations on special requests for parking. eft- 4 . Promotion and Marketing - Rich Hirschberg The Committee had assisted in the design of winter banners which have been ordered. These should be available, by Thanksgiving. At a recent meeting, a banner program was discussed. The Committee will also look into an informa- tion page on the Internet. 5 . Riverfront Development - Bruce Dahlquist The Committee is compiling data collected over the last six months into a usable form. A Riverfront Utilization Plan is also being developed. A proposed resolution supporting a project of bank stabilization and providing access to Walton Islands was discussed. It was a consensus of the Committee to present a resolution to the Board which would support use of funds to (a) provide for bank stabilization and (b) provide access to Walton Islands for maintenance vehicles and the public. 6 . Task Force on South Grove Redevelopment Waters moved, seconded by Kellenberger, to authorize Bartels to sign a contract with Urban Minutes - November 8, 1995 Page 4 Discovery Inc. for a market analysis at a cost of $14,000. All ayes . Motion passed. H. Agenda for November Board Meeting The agenda for the November 15 Board Meeting was developed and approved. I . Project Prioritization and Scheduling Priority projects for the next two months will be: - Meeting with City Council - Town Meeting - Market Analysis by UDI V. Old Business - None VI . Other Business - None VII . Waters moved, seconded by Armato to adjourn. All ayes . Meeting adjourned at 9 : 45 a.m. Respec•:.fully submitted, r peborah KLNier MINUTES New Century Partnership for Elgin Board of Directors Wednesday, November 15, 1995 8:00 a.m. I . President Bartels called the meeting to order at 8 : 05 a.m. II . Roll Call Members Present: Allen Anderson, Norman Bartels, Robert Carlile, Bruce Dahlquist, Judith DiFulvio, JoEllen Doscher, Lewis Gor- don, Rich Hirschberg, Dale Jaacks, David Kellenberger, John McKevitt, Ken Moran, Ralph Mueller, Larry Narum, Jamie Smith, Pat Surbella, Stuart Wasilowski, Don Waters, John Wentland, Ernie Yaniz Members Absent: Michael Armato, Terry Dunning, Harvey Eisner, Roy Flores, John Graham, Edward Grissette, Frank Halsey, James Marks , Angie Negron, Donald Rinehart, John Shales Note: Armato, Graham, Eisner and Flores provided prior notification of their absence Staff Present: Deborah K. Nier Guests : Caesar Kalinowski, Wonderland Communications III . Consideration of Minutes - Meeting of October 18, 1995 Wasilowski moved, seconded by Yaniz, to approve the Minutes of the October 18, 1995 meeting as presented. All ayes . Motion passed. IV. Treasurer' s Report Narum provided a Treasurer's Report for the period Janu- ary 1 through October 31, 1995. Actual expenditures as of October 31, 1995 are $5,557 .65 . Approximately $6,973 . 10 is encumbered, with a remaining balance of $17,469 .25 . Moran moved to accept the Treasurer's Re- port, seconded by Smith. All ayes . Motion passed. Bartels suggested that a portion of the remaining funds be used to purchase a personal computer, CD ROM and software for the Partnership office. The estimated cost would be $3, 000 . 000. Yaniz moved to approve the purchase of computer equipment, seconded by Wasilowski. All ayes . Motion passed. Minutes - November 15, 1995 Page 2 IV. New Business A. Waterfront Center Conference, Portland, Oregon Anderson reported on the Waterfront Center Confer- ence which he and Michael Armato attended. B. State Street Study Group Smith reported that there was a meeting attended by Wentland, Eisner, Doscher and herself to discuss the material compiled on State Street. A final report is planned for the December Board meeting. C. Interfaith Cooperative Ministries Serving as the Partnership representative, Wentland reported on meetings with Interfaith Cooperative Ministries . He commented that it does not appear that Center City will be considered as a shelter location. D. Meeting with City Council Bartels reviewed a proposed agenda for a meeting with the Elgin City Council . Three January dates have been suggested. Nier will ask the City Council to indicate their preference. It was suggested that the following addition be made as a Partnership priority: Encourage expansion of the Gail Borden Library at a downtown location Wasilowski suggested that resolutions passed by the Partnership be included. Bartels and Waters will be meeting to discuss the "Support Elgin" presentation. McKevitt reported that the Chamber of Commerce Board had identified community image-building as a priori- ty for their work plan. Bartels will contact Don Rinehart to discuss how the two organizations can work together. - E. Resolution regarding Gail Borden Library Expansion Smith moved, seconded by Wasilowski, to approve, as presented, a resolution supporting expansion of Gail Borden Library to a Center City location was pre- sented to the Board. Gordon provided an update on Library Board meetings regarding expansion. Three sites are being considered including two possible locations in the Center City. Dahlquist and Minutes - November 15 , 1995 Page 3 Wasilowski expressed interest in the location north of Kimball given the potential for riverfront devel- opment. Anderson questioned whether the Board should be specific in supporting a site or should encourage selection of a downtown location. Carlile suggested that the resolution may be a bit premature and the Board should wait until the location deci- sion is made. Smith stated that she felt comfort- able if the resolution were transmitted to the Library Board expressing support. Gordon said that he felt it appropriate to make the Library Board aware of the Partnership's feelings. Waters moved, seconded by Yaniz, to amend the ordinance to change the words "strongly urges" to "encourages" . All ayes . Motion passed. Smith moved to amend the original motion to approve the resolution, with substitution of the word "encourages" for "strongly urges" . Seconded by Yaniz . 20 ayes . One nay. Motion passed. Smith moved, seconded by Yaniz, to approve the resolution as amended. 20 ayes . One nay. Motion passed. F. 1996 Work Plans Work Plans need to be completed by the end of the year. Nier will send out drafts for each Committee to use as a starting point for discussion. G. Committee Reports 1 . Finance - Robert Carlile A meeting of the Finance Committee is scheduled for December 1. 2 . Business Retention and Expansion Committee - David Kellenberger a. Hotel Development Letters have been sent to businesses solic- iting input b. Town Meeting Planning is underway 3 . Parking, Traffic, Maintenance and Security - Ken Moran Activities of the Committee were reported. McKevitt added that City Council, in budget discussions, has discussed improvements to the Spring Street parking deck. The Council needed Minutes - November 15, 1995 Page 4 to know priorities for deck repairs . Moran stated that priorities had been identified in a letter provided to Council with Walker report. McKevitt suggested a resubmission. It was also reported that parking surveys are being re- turned. 4 . Promotion and Marketing - Rich Hirschberg Activities of the Committee were reported: a. New banners should be installed soon. b. Work plans have been discussed. c. Monthly newsletter being explored. d. Page on Internet being investigated. 5 . Riverfront Development - Bruce Dahlquist The Committee has been discussing and formulat- ing a report on the riverfront including a utilization study, plans for amenities and improvements . An activity report for 1995 is planned, as well as work plan for 1995 .. Dahlquist moved to approve a resolution which eik supports bank stabilization for Walton Islands, installation of bridges and removal of the bridge from Highland Avenue. Seconded by Mueller. 19 ayes . One nay. One abstention by Yaniz. a. Workshop by Jeff Bibb of Clarksville, TN Armato had requested that the Board consider asking Jeff Bibb, Chairman of the Clarksville Rive District Commission, to present a workshop on waterfront development at a future meeting. Anderson moved, seconded by Wasilowski, to contract with Jeff Bibb to provide a workshop at a cost not to exceed $3, 000 . All ayes . Motion passed. 6 . Task Force on South Grove Development Anderson and DiFulvio reported on the kick-off meeting with Urban Discovery, Inc. staff . Yaniz suggested a press release. H. Director's Report. Nier reported on activities and issues of interest to the Board. VI . Old Business - None • Minutes - November 15, 1995 Page 5 VII . Other Business a. Borden Building. Nier will try to arrange a tour of the facility for the Board. b. Letter to City Manager/City Council . Yaniz suggest- ed sending a letter to the City Manager and City Council for being pro-business in their actions as demonstrated in dealings with Prairie Rock, etc. VIII . Yaniz moved, seconded by Doscher, to adjourn. All ayes . Meeting adjourned at 10: 10 a.m. Respectfully submitted, • i a.�IL�_ 1��I b avid Kellenberger MINUTES Parking, Traffic, Maintenance & Security New Century Partnership for Elgin Friday, November 17, 1995 10:30 a.m. I . Chairman Moran called the meeting to order at 10:40 a.m. II . Roll Call Members Present: Ken Moran, Chairman, JoEllen Doscher, William Freiberg, Frank Halsey, Beth Jones, Ernie Yaniz Members Absent: Edward Grissette, Warren Heine, Jamie Smith Staff Present: Deborah K. Nier III . Consideration of Minutes Yaniz moved to accept the Minutes of the November 3, 1995 meeting as presented. Seconded by Doscher. All ayes . Motion passed. IV. New Business A. Center City Traffic Signals Charlie Pitt, City of Elgin Traffic Superinten- dent, was present to answer questions about the operation of traffic signals in Center City. He provided a brief overview of how signals are controlled and timing impacted. Yaniz ex- pressed concern about the sequence of lights at the following intersections: East Chica- go/Riverside, East Chicago/Grove and East Chicago/Douglas . B. Request from Post Office A letter was received from Post Master William Ryan requesting 100 free parking spaces in the Civic Center lot. The request was based upon the postal employees need for convenient park- ing and as a result of spaces being created at Riverside deck for parking without time re- strictions . . The Committee discussed the re- quest at some length and commented as follows: Minutes - November 17 , 1995 • Page 2 1 . Riverside parking is available to the public and is not restricted in its use to any specific employer. This parking is available to postal employees . 2 . Parking permits for the Civic Center lot or Spring Street parking deck can be purchased by anyone. Many employers do so for their employees . 3. Riverside parking deck and the Civic Center lot cannot be compared. Civic Center is an attended lot with controlled access and egress. It would be very difficult to segment a portion for free parking and still maintain and control collecting parking fees . 4 . To utilize almost half of the lot for free parking would make the attendant operation economically unfeasible. 5. As the police facility is completed, the demand for parking at the Civic Center lot should increase. 6 . To segment the lot would be an inconvenience for the area businesses whose customers use the Civic Center lot. The free spaces will be utilized by employees and will be lost to customers . 7 . Not all 210 postal employees are using the lot at the same time. Some shifts operate at times when Civic Center lot is unattend- ed. 8. All downtown employers and employees have to make same parking decisions . Everyone should be given same consideration. In response to suggestions that all parking be free: 1 . If current paid lots were made free, employees would take all spaces, leaving most inconvenient areas for customers . 2 . The presence of attendants raise the comfort level for lot users . Minutes - November 17, 1995 Page 3 V. Old Business A. Building Code/Health Code Issues JoEllen Doscher reported on a meeting that she attended with other Board Directors studying State Street information. B. Update on Parking Study Nier reported that Committee member Smith will be working on data base. Have received over one hundred surveys . VI . Doscher moved, seconded by Yaniz to adjourn. All ayes . Meeting adjourned at 12 : 30 p.m. Respectfully submitted, rik D Borah K. Tier, Director tek Executive Committee New Century Partnership for Elgin Wednesday, December 13, 1995 8:00 a.m. I . Meeting was called to order at 8 : 10 a.m. by President Bartels II . Roll Call Members Present: Michael Armato, Norm Bartels, Bruce Dahlquist, Rich Hirschberg, David Kellenberger, Don Waters Members Absent: Robert Carlile, Ken Moran, Larry Narum Guests : Jo Ellen Doscher Caesar Kalinowski Staff: Deborah K. Nier III . Consideration of Minutes Dahlquist made a motion to accept the minutes of the November 8, 1995 meeting as presented. Seconded by Waters . All ayes . Motion passed. IV. New Business A. Report of State Street Study Group JoEllen Doscher was present to report on the find- ings and recommendations of the "State Street Study Group" . The Committee discussed the report and what future action should be taken by the Partnership. Armato felt that the results of the South grove market analysis and future work by UDI would be useful to addressing some of the State Street is- sues. Members expressed a desire to speak to Code Administration staff about code enforcement proce- dures and issues . It was also felt important that updates on any plans by METRA is essential. It was agreed that the report would be presented to the Board with a recommendation to wait on any further action. B. Riverfront Development Workshop President Bartels will sign a contract with Jeff Bibb, Clarksville, Tennessee, to conduct a presenta- tion and workshop on January 17 . The Board had previously authorized entering into the contract. invitations will be made tot he Board and City Council . Minutes - Executive Committee December 13, 1995 Page 2 C. Meeting with City Council/Annual Report President Bartels reviewed the proposed agenda for the January 10 meeting with the Elgin City Council and contents of the annual report. Each Committee Chairman is asked to make a presentation, highlight- ing one or two accomplishments and projects for 1996 . D. Election of Officers The Nominating Committee will present the slate of officers at the December 20 Board meeting. E. Board Appointments 1 . Board of Directors The City Council will be making appointments to fill vacancies made through the resignation of Peggy Kirby and Terry Dunning. 2 . Chairman - Business Retention and Expansion Committee r' President Bartels announced that Don Rinehart had been named Chairman of the Business Reten- tion and Expansion Committee. F. Borden Building In the aftermath of the tour of the Borden Building, President Bartels asked the Committee to consider what next step should be taken and what role the Partnership should play. G. Rovelstad Pioneer Memorial In order that the Board might become acquainted with the Rovelstad Pioneer Memorial a visit to Rovelstad studio will be arranged. Nier will contact Gloria Rovelstad to set up a Saturday morning date for this viewing. H. Committee Reports 1 . Finance - Norman Bartels President Bartels presented a proposed 1996 Budget. Nier provided explanation as to how budget estimates were arrived at. The budget will be presented to the Board for approval . 2 . Business Retention and Expansion Minutes - Executive Committee December 13, 1995 Page 3 - David Kellenberger a. Town Meeting Kellenberger reported on planning for the town meeting. Bids for invitations will be presented at the Board meeting. Wonderland Ballroom has been selected as a location. A request to expend $400 . 00 for rent and catering for use of Wonderland Ballroom. b. Recognition of Burnidge Cassell A resolution will be presented to the Board recognizing the achievements of Burnidge Cassell in the project of reopening South Grove Avenue. c. Hotel Development Kellenberger reported that letters of support were trickling in. d. Retail Lease Trac. A request will be made to the Board to expend funds for a subscription to Retail Lease Trac service subscription. 3 . Parking, Traffic, Maintenance and Security No report. 4 . Promotion and Marketing - No report. 5 . Riverfront Development - Bruce Dahlquist A draft of the Committee' s work report was presented. 6 . South Grove Redevelopment Task Force - Michael Armato Armato reported that UDI staff was in the process of information gathering and interview- ing. I . Agenda for December 20 Board Meeting The agenda for the December 20 Board of Directors meeting was decided. Minutes - Executive Committee December 13, 1995 Page 4 J. Review of Board Meeting Dates - 1996 A list of 1996 meeting dates for the Executive Committee and Board of Directors was presented. K. International Downtown Association Mid-Winter Meet- ing Nier provided information on IDA' s Mid-Winter Meet- ing. Armato asked if IDA could be contacted to determine if the content would be relevant for Elgin. Nier will follow-up and report at the Board meeting. V. Old Business - None. VI . Other Business President Bartels presented a suggestion by Director Yaniz to recognize the achievements of the Elgin Chiefs ad Elgin Steelers . The Committee agreed that this was a good idea and will bring this to the attention of the full Board. em. VII . Kellenberger moved, seconded by Dahlquist, to adjourn. All ayes . Meeting adjourned at 10 : 05 a.m. Respectfully submitted, O tin) eborah K. Nier r