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HomeMy WebLinkAbout1999 NSC Minutes MINUTES Neighborhood Services Committee December 13, 1999 Present: Joe Kline Jim Genz Edward Ufland Tracy Smith Tom Armstrong Tom Migatz Clay Pearson Joe Corcoran Debbie Nier Mike Millikan Jack Darr Gilbert Feliciano Minutes - November 22, 1999 - Accepted as written. Items for consideration: A. Continued Consideration of requests for permission to "block traffic intermittently on Weston, Clifton, and Meyer in such a way that children can only be loaded and unloaded from the school side of the street" from 8:10 to 8:30 a.m. and from 2:15 to 2:40 p.m. Action: Principal Joe Corcoran of Gifford Elementary School presented the different problems that occur when parents drop off/pick up their children from the opposite side of the street. NSC suggested a "No parking, stopping or standing" sign for that side of the street. Unfortunately that would adversly affect the school staff parking. Putting a "No Loading or Unloading" sign and designating a drop-off area was recommended as the first step. Once an area and plan for traffic flow is actually determined, enforcement, signage, and physical changes can be decided. Mr. Corcoran will take a proposal to his faculty and get back to the committee. B. Colleen Wright, Principal of Washington School, called saying construction has removed most of the playground and the school would like to close the street during the school day. Action: A similar request was made by the Lawry school which was denied. Clay Pearson gave Washington School some different alternatives including blocking off part of the street in a more substantial fashion such as is being done at Lawry School. The decision rests with the school and if they decide upon something, it will be brought back to NSC. Neighborhood Focus Miscellaneous FYI - Clay Pearson presented an article in the Wall Street Journal entitled "Caution: School Zone is a Bumper-to-Bumper Jam" which addressed concerns regarding traffic problems with student pick-up/drop-offs at schools. One teacher interviewed said that "if things don't go smoothly [with the traffic], they think the school is a real mess." The article also describes Saucon Valley's solution to the problem. NSC December 13. 1999 Page 2 Follow -up Items 1. There had been a complaint regarding parking problems with driveways that are "too short" in the Oakwood Hills Subdivision behind Suburban Ford. Tom Armstrong found that the minimum required length of driveways is 20 feet on private streets and 25 on public streets per the approved development plan. NSC found that the complaint was invalid and closed the item. 2. Request for a four-way-stop at Lyle Avenue and Lin Lor Lane. The initial request was due to some concerns regarding children crossing the street. Tom Migatz observed approximately 15 kids crossing. He also found that 80% percent of the cars passing through were going 35 miles per hour. It was also observed that the crossing guard did an excellent job. It was found that there was not an immediate need for a four-way-stop. Additional Items 1. There was another complaint of parking problems in front of 7 S. State St. NSC decided to put a "No Parking Here to Corner" sign. Tom Migatz will follow-up. 2. Speeding on Airlite and traffic congestion in Country Knolls was also discussed. No action was taken. The next meeting will be Monday, January 10, 2000 at 1:15 p.m. Respectfully submitted, Elizabeth Dettman Recording Secretary 04s7LC ae-e-adv( MINUTES Neighborhood Services Committee November 22, 1999 Present: Tracy Smith Rob Hartman Joe Kline Mike Millikan Eric Stuckey Jim Genz Tom Shergold Debbie Nier Jim Quinn John Loete Paul McCurtain Minutes - November 8, 1999 were accepted as written. Items for consideration: A. Request from St. Edward High School to post directional signs and to mark the local streets as a school zone. Action: NSC decided against directional signs but will go ahead with the "school zone" signs, which will be placed on Locust, Elm and Perry Streets. No formal action is needed for the "school zone" signs, however, St. Edward's will have to contact IDOT for permission to put a sign on Route 31. Rob Hartman will contact the school. B. Requests for permission to "block traffic intermittently on Weston, Clifton, and Meyer in such a way that children can only be loaded and unloaded from the school side of the street" from 8:10 to 8:30 a.m. and from 2:15 to 2:40 p.m. Action: NSC decided against the proposal, which would have changed the traffic flow. However, NSC would like to suggest a "No Parking, Stopping or Standing" sign for the opposite side of the street. This would restrict the loading and unloading of children to the school side of the street without disrupting the flow of traffic. Eric Stuckey will do the follow-up. C. Request for stop signs in the Woodbridge North subdivision for the intersection of College Green and Red Barn. The requestor would like a stop sign for the northbound traffic on Red Barn and the eastbound traffic on College Green; "there is already a stop sign for southbound traffic at Woodbridge Drive." The requestor would also like stop signs at each street entering Covered Bridge Lane. These streets include Crystal Creek Lane, Hayloft Lane, Barn Owl Lane, Otter Creek Lane, and Covered Bridge Court; and a stop sign on Waterfall Lane at Woodbridge Drive. Also, the requestor would like to see "no outlet" signs in the subdivision, "especially on the north end to let visitors know they must exit back to Randall Road from College Green Drive." Action: Tracy Smith found that there have been no accidents at these intersections. NSC will go ahead with the request. The "no outlet" sign can go up and Eric Stuckey will write the C.O.W. memo for the rest. Neighborhood Focus J NSC November 221999 Page 2 Miscellaneous Clay Pearson sent an FYI regarding the Lord's Park Association who sent in a survey which indicates strong neighborhood "support for further study to determine the need for additional calming measures." The results of the survey indicate that the majority of respondents, 65%, are not satisfied with the flow of traffic on their street. Additionally, 61% believe that existing traffic controls are not effective in controlling the traffic problems. A strong majority of respondents favored overnight parking restrictions of some sort. Eric Stuckey brought an FYI for Pappas Court. There was a complaint in the Courier regarding a lack of enforcement for parking restrictions. Eric Stuckey will try to contact the complainants and have them call Tom Shergold. Follow -up Items 1. Complaint regarding parking problems with driveways that are "too short" in the Oakwood Hills subdivision behind Suburban Ford. Tom Armstrong found that the Minimum required length of driveways is 20 or 25 feet and in some cases is only 18 feet without there being a problem. Item held over to the next regularly scheduled meeting. (From November 8, 1999 meeting.) 2. Continued discussion of "no truck parking" on Toastmaster. (From October 25 and November 8, 1999 Agenda.) Jim Genz said that the police had been observing the area and that they did not see a problem. No final decision was made. Item will be brought back to NSC on December 13, 1999. Additional Items 1. Request for no parking in front of the mailbox for 1808 Pebble Beach Cir. Eric Stuckey will contact the requestor and let them know that they need to contact their neighborhood association and/or the postal authorities. 2. Request for a four-way-stop at Lyle Avenue and Lin Lor Lane. Tracy Smith is in the process of doing a speed survey and will make contact with the requestor. 3. It was also brought up by Debbie Nier that Bill Vincent at 7 South State Street has called a few times in regards to a parking problem in front of his business. Paul McCurtain will contact him. The next meeting will be Monday, December 13, 1999 at 1:15 p.m. Respectfully submitted, , vivo' Eliz- .eth Dettman Recording Secretary MINUTES Neighborhood Services Committee November 8, 1999 Present: Mike Millikan Rob Hartman Joe Kline Curt Kramer Tracy Smith Tom Armstrong J. Genz, Jr. Jack Dan- John Loete Clay Pearson Eric Stuckey Minutes - October 25, 1999 were accepted as written Items for consideration: A. Request for no parking on north side of Shilo Lane (75'back from corner) at Waverly near Lord's Park School. Action: Tracy Smith will talk to the resident on the corner of Shilow Lane to make sure they don't have a problem with the "No Parking Anytime" . If there is a problem, NSC will look at restricting parking only from 7-3:00 p.m. (School hours). B. The Upper Hill Avenue Happenings newsletter updated progress on the 1000 block of Hill where the City responded to resident requests and added lighting, restricted parking, and closed the commercial drive access (LaFlora Restaurant) into a no outlet residential street . It was mentioned that further action needs to be taken to discourage people from driving over the newly sodded parkway that replaced the driveway of La Flor Restaurant. The newsletter provided a quote from Tim Bates Automotive. Tim Bates, whose cars park on the residential street, said he was concerned that the street closure gave the impression of safety (obviously people need to use the public streets safely and as intended, there are hundreds of closed streets throughout the street). Action: Clay Pearson presented this itemas a FYI. No Action Needed. C. Request for "No Parking 2 a.m. to 6 a.m. Tow Zone" for the 1 block of Leonard St. Action: Rob Hartman presented a petition signed by nearly all property owners requesting the overnight parking ban. NSC will go ahead with the "No Parking" , however it was decided that a tow zone would be left for arterial streets and not residential neighborhood streets such as this one. Clay Pearson will do the agenda memo. Neighborhood Focus Miscellaneous Follow -up Items 1. A Request had been submitted for traffic control for the alley one half block south of Chicago Street on Spring Street on the east side of the street. The requester also expressed NSC Meeting of November 8, 1999 Page 2 concerns about the condition of the alley's surface area and the lighting. John Loete checked into maintenance issues and possibly expanding the curb line to define the pedestrian area. The requestor also brought up lighting issues in the Spring Street parking garage, which has already been taken care of. John Loete said it looked like all the requests would be met. 2. A request was submitted(Additional Item#1 from October 25, 1999 Agenda) for"no parking on Lawrence from North Weston to McLean Boulevard. NSC decided to make both sides of Lawrence "no parking" any time to improve site lines and safety for traffic to and from Weston and to and from North McLean Boulevard. No action will be taken at this time to restrict parking on Weston as the current situation has existed for some time and there is apparently a need for overflow parking from the school at times as well as delivery trucks to the restaurant. The situation will continue to be monitored. Clay Pearson will do the agenda memo for restricting Lawrence parking. Additional Items 1. Residents of the 1200 and 1300 block of Sebring Circle (north of Bode Road, east of Stonehurst Drive) have petitioned the City to adopt parking restrictions on the streets in their neighborhood. Approximately 90% are in favor of"No Parking 2-6 a.m." The City was not able to contact the remaining neighbors but the beat officer will be asked to try to contact those people in the next few days. Clay Pearson is writing the agenda memo. 2. Deputy Dan will ask the patrol officers to monitor Toastmaster to see when and what kind of trucks are parking(from October 25, 1999 agenda). Information will be brought back to the committee in two weeks. 3. Jim Genz brought up parking problems with driveways that are "too short" in the Oakwood Hills Subdivision behind Suburban Ford. Tom Armstrong will check on the minimum required length of driveways. Jim will give Tom the exact address of the resident who called with the concern. 4. Clay Pearson gave an FYI regarding the Traffic Plan for Lord's Park Subdivision. NSC will give feedback on the handout. Neighborhood meetings will get started in early 2000 to prepare for next spring's data gathering. 5. Eric Stuckey brought up the new overcrowding enforcement steps including a problem property team. It is a good possibility of using the NSC as a sounding board for any such related issues in addition to current responsibilities. The next meeting will be Monday, November 22, 1999 at 1:15 p.m. Respectfully submitted, Eliza'Deth Dettman Recording Secretary Lora riftunt MINUTES Neighborhood Services Committee October 25, 1999 Present: Tom Armstrong Tom Migatz Tracey Smith Tim Young Curt Kramer Tom Shergold John Loete Eric Stuckey Clay Pearson Larry Koesche Minutes -The minutes from the October 11, 1999 meeting were accepted as written Items for consideration: A. Request for"no truck parking" on Toastmaster Dr. at Shawford Way. Action: Tracy Smith will do research on parking tickets issued in the area for the past six (6) months. She will also do a traffic survey. More information is needed from Ray Moller who should contact the business, Toastmaster, which is the only property owner north of Shawford Way. Restricting parking would also effect the cars from the soccer field parents who get space from toastmaster. A review of any harm or hazard being created by the trucks needs to determined. The item will be held over to the next regularly scheduled meeting. B. Request for"no parking" on the south side of Jay Street between Raymond and St. Charles Street. Action: Proposal was accepted. Eric Stuckey will do the City Council agenda memo. Neighborhood Focus Miscellaneous Follow -up Items 1. The follow-up item from the October 11, 1999, agenda(regarding a stop sign on North Commonwealth Avenue at High Street) was delegated by Dave Lawry to John Loete, who will now be doing the City Council Memo. 2. Stop signs on Lawrence/Sexauer were changed because of viewing problems. The stop signs will now be placed on Lawrence at Heine. Clay Pearson will write the memo. Additional Items 1. A request was submitted for"no parking" on Lawrence from N. Weston to McLean Boulevard. Tracy Smith will contact the school and Paul's restaurant. There was inclination towards restricting parking on both Lawrence and Weston. The item will be held over to the next regularly scheduled meeting. • NSC September 7, 1999 Page 2 2. A request was submitted for traffic control for the alley 1/2 block south of Chicago Street on Spring on the east side of the street. John Loete will look into maintenance issues and possibly expanding the curb line to define the pedestrian area. 3. Clay Pearson submitted a letter sent to the mayor by Streamwood Residential Center- Elgin, formerly Lovelton Academy. The center, located at 600 Villa Street, will be having an open house in November. 4. Dave Lawry presented the parking plan for the City parking lot. Information will be distributed to City employees through their next pay checks. There being no further business, the meeting adjourned at 2:05 p.m. The next meeting will be Monday, November 8, 1999 at 1:15 p.m. Respectfully submitted, Elizabeth Dettman Recording Secretary eakat MINUTES Neighborhood Services Committee October 11, 1999 Present: Curt Kramer Tom Migatz Tracy Smith Jack Darr Mike Millikan Clay Pearson Dave Lawry Eric Stuckey Minutes from meeting of September 27, 1999-- Accepted as written. Items for consideration: A. Request from Chief Miller to look into different alternatives to street parking problems (there is currently parking on both sides of street) in the area of Sherman Avenue and Bent Street adjoining South Liberty Street. Action: Tracy Smith observed the parking situation during the day on July 27 and August 3, 1999 and found that Arlington and Sherman were problematic for line-of-sight. NSC wants to put together a series of brochures and articles in the Spirit to form a Public Service Announcement campaign on general parking restrictions (i.e. number of feet from stop signs and crosswalks prohibited, parking regulations for trucks and heavy vehicles,no parking over sidewalks,no parking on unapproved(dirt) surfaces,etc.). Jack Darr will look at requesting additional enforcement of existing regulations in the subject area. B. Requests for no parking signs on west side of street and"no Parking Here to Corner", as well as no overnight parking on the east side of Teft Road between Bode Road and Forest. Action: Mike Millikan will get numbers on parking/tenant ratios for the Bode Road Apartments. NSC decided to go forward with the request. Clay Pearson will do the memo for the City Council Agenda item. C. Request for a "reappraisal" of the parking situation in the 400 block of Dupage. Requester would like to see parking limited to east side only instead of the no parking on either side which was originally proposed. Action: The overnight parking restriction has recently been installed. The letter writer, Mr. Jarred Vassir, gives hypothetical situations. D. Continued discussion of the proposed METRA Station on National Street. Action: Copies of the striping plans for National Street to provide better traffic flow from the METRA parking lot were faxed to Lynne Carrao, METRA. NSC is waiting for Metra to contact the City of Elgin. E. Proposal from Pavia Marting regarding a sign inventory and consolidation plan for East Chicago Street from Center to Liberty Street. Action: The proposal for studying and determining signs was quite expensive ($7,600 for a section of East Chicago Street). Comments were made encouraging the addition of City staff to the sign shop so that work like this could be completed in-house. Item is on hold until Dave Lawry can research other alternatives. • F. Request to ban street parking in the Historic District. Action: Clay Pearson will write a letter to the requester, thanks will be given for her research. The City is looking into street parking situations citywide. Mike Millikan will get a copy of the letter for Mark Biernacki. Miscellaneous Neighborhood Focus Follow-up Items 1. Stop Sign on North Commonwealth Avenue at High St. Action: Dave Lawry will do the C.C. agenda item. There will also have to be an ordinance change and a contract to put up several stop signs. There being no further business, the Neighborhood Services Committee was adjourned at 2:04 p.m. The next meeting will be Monday, October 25 , 1999 at 1:15 p.m. Respectfully submitted, Eliza I eth Dettman Recording Secretary Aon 1 V ' Eca-41 MINUTES Neighborhood Services Committee September 20, 1999 Present: Jack Darr Clay Pearson Curt Kramer Tracy Smith D. Murphy Debbie Neir Eric Stuckey Tom Armstrong Minutes -Corrections were made to Follow-up Item 5 (Drive through was done on Preston). The remaining minutes were accepted as written. Items for consideration: A. Request for a"No parking anytime" sign between 1305 and 1311 Maroon. Requester is also asking that the current snow route sign be replaced. Action: NSC will support only if"No Parking" is implemented for entire street. Clay Pearson will write a letter to the requesters that they should contact more of the neighbors to gauge support for the"No Parking". B. Request to connect Hoffman Estates streets with Elgin Streets at Stockbridge Place in Cobblers Crossing. Action: It was found that the request was made due to plans for a new school by U-46. U-46 would like to front the school on Maureen. NSC would prefer that Maureen be renamed if it is to become a through street as there is already a Maureen in Elgin. It was also discussed that traffic would be significantly increased by having the two cities' streets connected. NSC concluded that more input was needed from Public Works and U-46 needed to be contacted. Tom Armstrong will take the request to the Planning and Development Commission in a couple weeks so that the residents can comment on the proposal. Neighborhood Focus Dave Lawry and Clay Pearson met with the Lord's Park Association over traffic concerns. The association would like a traffic study done and is looking forward to a neighborhood traffic plan and traffic calming. The area has appeal for a first neighborhood traffic plan as it is compact, readily definable, surrounded on three sides by state routes and has established associations. Miscellaneous Follow-up Items 1. Stop sign on North Commonwealth Avenue at High Street. Action: Item put on hold/continued to next scheduled meeting due to the absence of John Loete and Tom Migatz. NSC September 7, 1999 Page 2 2. Newspaper boxes and pay telephones on public right of way. Action: Jack Darr will check with Jim Burns. Additional Items 1. NSC discussed the survey Tracey Smith did on Grove, Slade and River Bluff. It was found that the area was used quite frequently as an alternate route, the licence plates that were run came from properties outside the neighborhood. 2. NSC discussed closing Jackson between Mountain and Highland. Tracey Smith researched the number of accidents for the area. 1994 - 1 accident 1995 - 0 accidents 1996 - 1 accident 1997-99 - 0 accidents 3. NSC discussed a"No Parking"request for Washburn between Ryerson and State. Clay Pearson will write a memo to the City Council to recommend the no parking on north side of Washburn between Ryerson and State, next to the park. The next meeting will be Monday, October 11, 1999 at 1:15 p.m. • Respectfully submitted, Elizabeth Dettman Recording Secretary (l cult MINUTES Neighborhood Services Committee September 7, 1999 Present: Tracy Smith Tom Migatz Jim Burns Mike Millikan Clay Pearson Debbie Nier John Loete Curt Kramer Tom Shergold Minutes - Corrections were made to items G-3, J (A Survey will be conducted for probable alternating of stop signs at Summit and Congdon.) and additional item regarding no parking signs on Hill Street for LeFloures Restaurant. The remaining minutes were accepted as written. Items for consideration: A. Street name policies Action: NSC would like to implement the'City of Dayton's policy along with a 2 year temporary status on honorary street names. Debbie Nier will look into this further B. Request for"No parking here to corner" at Ryerson and Wash burn at Rte 31 and"No parking this side of street" on north side of Washburn between Ryerson and Rte 31. Action: It was decided that there would be no further signs put up. Jim Burns will step up enforcement of tickets for the"No parking here to corner". C. Discussion of air brakes (jake braking) on Dundee Ave. Action: Tom Shergold will talk to Brady and look into establishing an ordinance prohibiting the use of them within the City. Debbie Nier will talk to the Innovations Group. D. Request for traffic control and a posted speed limit for the corner of Thoreau and Concord and also Maroon Drive. Action: Tom Migatz will put up a"teeter totter" sign for Thoreau. Mike Millikan will look into closing off the parking lot of Roth Surgical with bumper blocks. Jim Burns will look into ticket enforcement for high school speeding. Clay will speak with Mrs. Stokes. E. Request for a Fire Lane at Norman Nelson Court Action: Jim Burns will ask Officer Caesar Hernandez to contact the Elgin Housing Authority to see if they want the parking closed off. Neighborhood Focus Miscellaneous NSC September 7, 1999 Page 2 Follow -up Items 1. Traffic control on Grove, Slade and River Bluff Action: Tracey Smith will do a survey. 2. Stop sign on North Commonwealth Avenue at High St. Action: Item continued to next scheduled meeting on September 20, 1999. Tom Migatz and John Loete will make a recommendation for providing positive traffic control at each intersection in the area. 3. Traffic control at Villa and Willard Street and traffic warning signs eastbound at Shales Parkway intersection. Action: Tracey Smith found that there had been sixty-six (66) accidents from 1994 to 1999. The plans for eventual intersection improvement include signal lights. John Loete will research various the warrant information already conducted to see if temporary signals should be installed. 4. Traffic control on North Porter Street Action: Police Department will step inforcement. 5. Traffic control on Preston, Summit to Congdon Action: NSC would like to put stop Preston at Lincoln, Slade, Copper and Algona. John Loete will write the City Council memo. Additional Items 1. Tom Shergold will look at parking control for VTS at the corner of State and Chicago. Debbie Nier will contact Bill Vincent. Jim Burns abstained from discussion. 2. Tracey Smith related a question regarding speed signs on Bowes Road for Officer Genz. It was found that the signs were not within the City of Elgin. The next meeting will be Monday, September 20, 1999 at 1:15 p.m. Respectfully submitted, Elizabeth Dettman Recording Secretary Minutes Neighborhood Services Committee August 23, 1999 Present Tom Armstrong Clay Pearson Dave Lawry Tracy Smith John Loete Eric Stuckey Tom Migatz Dale Marting, Pavia-Marting Mike Millikan Minutes - The August 9, 1999 minutes were accepted as written. III. A. Traffic control on Grove, Slade, and River Bluff Jim Burns requested the committee consider stopping Grove traffic at Slade Avenue due to large number of potential accidents . Northbound and southbound traffic are using Grove Avenue as a cut through to Kimball Street bridge, traveling at high speeds and landing on lawns causing property damage. Tracy Smith researched traffic accident data shown as follows: Accidents : 1995 (1) 1998 (1) 1996 (3) 1999 (3) 1997 (2) Total: 10 accidents ACTION: NSC suggested the Police Department further study the area noting license numbers, origination of vehicles whether from neighborhood or elsewhere, and additional traffic counts . NSC also suggested the intersection could be made more visible and perhaps warning signs could be installed for northbound traffic. After results of study, this item will be returned for further discussion. B. Stop sign on North Commonwealth Avenue at High Street A petition was submitted from Karen and Jose Gonzalez, 325 N. Commonwealth, requesting a stop sign at the above location. ACTION: It was noted there were several uncontrolled intersections in this area and Tom Migatz will evaluate the area for future signage. Eric Stuckey will respond to the requestor. This item will be returned after evaluation of the area. C. Lowrie School request to block Oak Street between Billings and Griswold Roger Wagner, Principal, Lowrie School, requested to block Oak Street between Billings and Griswold on school days 8 : 30am to 2 : 30pm beginning August 25, 1999 through August, 2000 for playground space. NSC Minutes August 23, 1999 Page 2 ACTION: NSC suggested the school consider other options such as using a nearby church parking lot . If necessary, item will be returned for further study of blocking the street . Eric Stuckey will discuss this request and alternate suggestion with U-46. This item will be returned to NSC after discussion with the school. D. Stop sign at intersection of Grand Avenue and Preston Will Alexander, 625 Lillie St. , 741-7589, president of the Lords Park Neighborhood and neighbors requested the stop sign be reinstalled to face east and west instead of north and south. ACTION: Traffic counts are completed on Grand and Preston counts are in process . No changes will be made at this time until the traffic plan for this area is in effect. Clay Pearson will contact the requestor. E. No parking sign in front of John Prigge Auctions, 420 Hammond Avenue The no parking signs were installed according to ordinance however objected by John Prigge. ACTION: To accommodate delivery to John Prigge Auctions, NSC agreed to install "No parking, Loading Zone" in front of his business . John Loete will contact Mr. Prigge to advise of the committe' s actions. Clay Pearson will prepare a COW memo for the No parking Loading Zone signage. F. Traffic light control at Metra National Street parking lot Michael Sheehan, 788 Red Barn Lane, 742-6342, requested traffic control at the entrance/exit to the commuter parking lot . ACTION: Tracy Smith researched traffic data for this area which showed no accidents. With no accidents, this area does not meet warrants for traffic signals . NSC suggested "Do Not Block Intersection" signs could be posted, and strip lanes to promote improved traffic flow. The lights on State Street could also possibly adjusted to help alleviate traffic blocking the intersection. Dave Lawry will follow up on options and reply to the requestor. G. 1 . Traffic control at Villa and Willard Street Naomi Hjelm requested a stop light at the intersection of Villa and Willard Streets. ACTION: Traffic control is in the design process for this area. Tracy Smith reported the traffic data of 66 accidents in the last five years at this intersection. In 1998, 13 accidents, and 1999, 11 accidents . John Loete will check with Joe Evers for an NSC Minutes August 23, 1999 Page 3 update on the traffic control design for this intersection. 2 . Repavement of Willard and Sadler Street ACTION: Special assessments will be made before repaving is scheduled. 3. Traffic warning signs eastbound at Shales Parkway intersection ACTION: Tracy Smith will research the traffic data for this intersection. This item will be returned after traffic data complete in two weeks . Tom Migatz will reply to the requestor. H. Traffic control on North Porter Street Tom and Sally Naegele, 118 S. Porter requested control of traffic as North Porter experiences speeding and vehicles using Porter as a throughfare for Liberty Street . ACTION: Police Department will conduct traffic counts on North Porter. Item will be returned to the next NSC meeting. I. Newspaper boxes and pay telephones on public right of way Mike Millikan stated at the last NSH Residents Committee meeting, residents expressed concern about the number of newspaper boxes chained to poles in the public right-of-way. Legal Department has previously researched this issue but no ordinance or action has been taken to date. ACTION: Newspaper boxes can be regulated by size and color. Letters can be sent to private property owners asking permission to remove newspaper boxes or pay telephones. Jim Burns will check for any signage for telephones on Highland Avenue and other locations . John Loete will follow up on placement of newspaper boxes . Item will be returned to the next NSC meeting. J. Traffic Control on Preston: Summit to Congdon Ted and Chris King, 715 Preston Avenue, 741-5142, requested speed control on Preston Avenue and consideration of stop sign at Chester or Lincoln. ACTION: Preston between Summit and Congdon is classified as a local street and stop sign control will be scheduled to stop north traffic. Dale Marting presented the first phase of the overall master plan for street classifications . Clarifications were made to some of the streets as follows : NSC Minutes August 23, 1999 Page 4 Arterial Collector Local E. Chicago St . Spring Street Gifford Place/ Bowes Rd. Gifford Rd (Major Raymond Larkin Ave. Collector) Douglas Grove North (Symphony Way) Discussion evolved regarding definition and clarification of streets and process to follow when adding new streets . The map will be updated. After the street classifications are completed, proposal will be submitted to City Council for adoption of ordinance, reconcile the through street ordinance at the same time. Clay Pearson will draft a request for Legal and invite Legal to attend the next NSC meeting to discuss street reclassification plan. Dave Lawry suggested to begin traffic studies for neighborhoods . Additional Item Jodi Driscoll, lives behind LeFloures Restaurant, addressed the committee regarding no parking signs posted on Hill Street. She requested a no parking 2am to 6 am sign in front of her house and additional no parking signs at the end of the street . Vehicles are continuing to park after signage on one side of the street . Tom Migatz will research the signage and contact Jodi regarding additional signage. Meeting adjourned 3: 10 p.m. The next meeting will be TUESDAY, September 7,1:15 p.m. Meeting rescheduled due to Labor Day holiday. There being no further business, the meeting adjourned at 3 : 10 p.m. Respectfully submitted, Donna Wendling , Recording secretary LONI MECUM CITY CLERK ..r MINUTES Neighborhood Services Committee August 9, 1999 Present: Tracy Smith Tom Migatz Debbie Nier Mike Millikan Clay Pearson Glenn Theriault John Loete Curt Kramer Rob Harman Dave Lawry. Tom Shergold Minutes-Approved,no objections Items for consideration: A. Intersection Improvements. Dale V. Matting Sr.,President of Pavia-Matting&Co. Submitted 3 alternate intersection configuration and preliminary cost estimates for then intersection of South Street,Walnut Avenue and Marguerite Avenue. Action: Tracey Smith's research found that there were sixteen(16) accidents since 1994. 1994-2 accidents 1997-3 accidents 1995 -3 accidents 1998 -4 accidents 1996-4 accidents 1999- 0 accidents Dave Lawry in coordination with Public Works will look into coming up with different pavement painting solutions (reference exhibit 5). B. Requesting for diagonal parking east side of Billings Street. On behalf of School District U-46(Lowrie Elementary School),Bruce Dahlquist submitted a proposal for diagonal parking along the east side of Billings Street,between Oak and Washburn Streets. This would add nine(9)parking spaces to the neighborhood. Action: The committee decided to support the additional parking if the School district gives the City easement for a public walkway. John Loete will prepare estimates for the easement and contact Bruce Dahlquist. Action will need C.C. approval. C. Request to resolve parking problems on the north end of Leonard Street. Nancy Rodriguez,of 50 N. Leonard Street,requested that street parking be restricted to one side of the street or time limits. Action: Concerns were voiced from the NSC for the proliferation of signs and on-going enforcement. Tracey Smith said she took a survey and that the parking restrictions were not needed. Rob Hartman said that he would talk to Ms.Rodriguez. Neighborhood Focus Discussion of preparation for Gifford Park Association Elgin Historic House Tour- September 11&12. Action:Dave Lawry, Clay Pearson, Glenn Theriault and John Loete will do a drive through to look for needed clean-up on 8/10/99. Miscellaneous FYI-Request from Cindy Vargas to park at downtown residence, 63 South Grove Street Action: Glenn Theriault will look into removing 10 hr. Parking restrictions on East Chicago Street and surrounding streets. Cindy Vargas' request was denied based on continued policy of no parking overnight on downtown streets and the availability of alternatives. Follow-up Items 1. Request for "No Parking From Here to Corner"Mountain, Washingotn,Ball,Mill,North Crystal, and North Jackson. Action: Tom Shergold will ask beat officer to enforce 20 foot restrictions from stop signs. 2. Request for direcitonal signs for churches. Action: Concerns about the precedent for not only churches,but other social service,public agencies also occupying the public right-of-way signage were voiced. The NSC members believe that the current regulations and allowances for signs on private property should be sufficient. All institutions should be responsible for promotions and advertising to give directions to their facilities. 3. Closure of Jackson Street Between Mountain and Highland. Action: Most neighbors seem to be in favor. NSC suggested blocking it temporarily to see if it would work. Action needs C.C. approval. Rob Harman will talk to home owners making the request to confirm. 4. City of Elgin Parking Lot expansion and timed parking. Action:Fourteen Contract for work was already approved. NSC wants Fourteen (14) spaces open,twenty(20) spaces reserved and fifty(50) stalls with 2hr.parking. Action needs C.C. approval. 5. One Hour Parking at 741 Dundee Avenue. Action: No action taken,John Loete to contact Mr. Olson. 6. Adding"tow zone"provision for no parking on Bowes Road in front of Tracon Facility. Action: "No Parking"has been designated. Eric Stuckey will write memo to C.C. for added tow-away zone. Additional Items: Grand and Grand Ct. -No parking,neighbors in favor except for 667 Grand. Letters sent from both sides. Continued to next meeting,August 23, 1999. Commonwealth Ave. and High St. Continued to next meeting, August 23, 1999. MINUTES Neighborhood Services Committee July 26, 1999 1:15 p.m. Present: Jim Genz John Loete Rob Hartman Tom Migatz David Lawry Tracy Smith Tracy Smith, Police Department was introduced and will serve on the committee as replacement for Herb Klunk. Minutes - Follow-up Item 2 - Minutes were corrected to two-way traffic on Crosby Street. The remaining minutes were accepted as written. (III) A. Tour Bus Parking on Wellington Street Gil Morris, Courier News, 300 Lake Street, phone 888-7800, requested tour buses discontinue parking on Wellington Street due to diesel exhaust fumes entering the Courier News offices . ACTION: Eric Stuckey has contacted the Riverboat staff to discuss an alternative for buses to park in the National Street parking lot. B. "No Parking from Here to Corner" on Mountain, Washington, Ball, Mill, North Crystal and North Jackson Streets Ann Stuart, President, Grant Park Neighborhood Association, requested "No Parking from Here to Corner" signs at the above listed locations for improved visibility and pedestrian safety. ACTION: NSC requested extra city-wide police enforcement regarding no parking here to corner with concentrated effort at Preston and Congdon intersection due to numerous violations of this ordinance. John Loete and Tom Migatz will check out the requested locations on Mountain, Washington, Ball, Mill, North Crystal, and North Jackson to see if signs are warranted. This item will be returned to the August 9 NSC meeting. C. Directional signs for churches Rev. James Marks, Bethesda Church, 454 Hickory Place, 888-2209, requested directional signs to churches along main thoroughfares in Elgin. ACTION: Eric Stuckey, Dave Lawry, and Clay Pearson are working on a development policy for implementing signs for churches . This item will be returned to the August 9 NSC meeting. NSC Minutes July 26, 1999 Page 2 Follow-up Items 1 . Close Jackson Street between Mountain Street and Highland Ave. ACTION: The Fire Department approves of this closure providing access is available to the property on the corner. The one neighbor affected is supportive of the closure. Rob Hartman will contact the one residence to discuss option of extended driveway or alley for access to property. Rob Hartman will present the proposed closing to the Grant Park and Near West Neighborhood Groups for their opinion. This item will be returned to the August 9 NSC meeting for final approval. 2 . City of Elgin parking lot near City Hall and timed parking ACTION: A contract has been awarded to extend the parking lot, adding 35 spaces in front of City Hall between the official lot and EPD visitor parking lots. The EPD visitor lot along Douglas Avenue will be signed for "One hour parking" (no permit allowed) . Stalls in the official lot will have individual signage; all other vehicles must have a COE parking sticker to park in official lot; signage "for authorized vehicles only" will be installed for the official lot . The remaining parking lot will be signed for Two hour parking. The proposed parking and times will be further discussed for action at the August 9 NSC meeting. Additional Items for Discussion North Exit of Gail Borden Library parking lot NSC suggested to sign the Library parking lot exit onto Highland "No Left Turn" for safety and direct vehicles to exit onto Grove Avenue. City parking lot exit on Highland Avenue NSC suggested to install signage to increase awareness that Highland Avenue is a one-way street. Kimball Street Bridge NSC suggested to place a control sign going eastbound and paint skip dashes to more clearly designate the lanes . There being no further business, the meeting adjourned at 2 : 00 p.m. The next NSC meeting is scheduled August 9, 1 : 15 p.m. Respectfully submitted, Donna Wendling Recording secretary MINUTES Neighborhood Services Committee July 12, 1999 1:15 p.m. Present: Tom Armstrong Mike Millikan John Demmin Deborah Nier Dave Lawry Clay Pearson John Loete Tom Shergold Tom Migatz Eric Stuckey Minutes - The June 21, 1999 minutes were accepted as written. (III.) A. Parking restrictions on Maroon Drive and surrounding streets Maroon Drive - Officer John Demmin requested no parking 7am to llam Monday through Friday on the following streets: north side of Maroon Drive, Thorndale south of Maroon to the east entrance of Elgin High School, and north side of Hampton Circle near intersection of Hampton and Maroon. Visibility is obstructed due to vehicles parked on Maroon Drive. Elgin High School students are parking on Maroon Drive and on nearby residential streets. Officer Demmin has contacted Elgin High principal, Ron O'Neal to discuss student parking and Officer Demmin confirms there is adequate parking for students in the highschool parking lot. Principal O'Neal provided a letter acknowledging the proposal and has endorsed the idea to the Police Department. ACTION: NSC members suggested to restrict parking on the above listed streets as requested by Officer Demmin and further suggested to extend parking restrictions on Maroon Drive to Shales Parkway, Thorndale Drive, Horace Drive, Inverness Drive, Burns Drive, Walden Drive, Concord Court, and Thoreau Drive. NSC recommended a 90-day parking restriction on Maroon Drive and survey residents on Thorndale, Horace, Inverness, Burns, Walden, Concord, and Thoreau. When survey results are returned, Clay Pearson will prepare a COW memo for no parking 7am to llam on Maroon Drive and all above neighborhood streets surveyed for parking restrictions . Kingsley Court - Officer Demmin requested no parking, tow away zone, on south side of Terrace and both sides of Kingsley Court due to overcrowding issues and abandoned vehicles. These parking restrictions are consistent with the no parking tow away zone on Ash and Birch Streets . NSC Minutes July 12, 1999 Page 2 ACTION: NSC agreed to 'no parking anytime tow away zone" on south side of Terrace and both sides of Kingley Court. Clay Pearson will prepare the COW memo. A. Four-way stop at intersection of Park Street and Preston Avenue A request and petition was received from Siobhan Cottone, 650 Park Street (847 622-9018) , for a four way stop at the intersection of Park Street and Preston Avenue. ACTION: Clay Pearson and Dave Lawry will meet with the requestor on July 14 . A counter will be placed at the location for speed counts. B. Closure of Jackson Street between Mountain Street and Highland Avenue A request was received from Dennis DeBoer, 411 West Highland Avenue (847 742-6525) to close North Jackson Street due to increased traffic volume and potential accidents on Highland Avenue. ACTION: NSC suggested to temporarily close one block of North Jackson between Mountain Street and Highland Avenue due to visibility and danger entering Highland Avenue from Jackson Street. Dave Lawry will contact the Fire Department to see if there are any objections to closing this one block. The proposed closing information will be sent to the City Council in the Friday Report prior to implementation on a trial basis . This item will be returned to the July 26 meeting. NSC members will consider the proposal further and discuss with colleagues the closing and possible abandonment of the right-of-way. C. No overnight parking on 400 block of DuPage Street Marsha Livingstone and Bonnie Rothwell submitted a request with a petition showing two-thirds majority for no parking 2am to 6am on the 400 block of DuPage Street. Photos were submitted showing difficulty with snow removal due to long-term parking. The requestor suggested consideration for the same parking restrictions two blocks west on DuPage Street to Chapel Street. The only adjoining properties at this location are St. Mary' s Church, U-46, and City property. ACTION: NSC agreed to the parking restrictions 2am to 6am on DuPage between Chapel and Channing Streets. Eric Stuckey will prepare a COW memo for City Council. NSC Minutes July 12, 1999 Page 3 D. One-hour parking at 741 Dundee Avenue Art Olson, owner of a furniture store at 741 Dundee Avenue requested one-hour parking to facilitate delivery truck parking. ACTION: NSC suggested that residents on the remainder of the block be contacted regarding the proposed restricted parking. John Loete will contact Mr. Olson to suggest that he contact remaining neighbors on the block for their input regarding the parking restriction. This items will be returned after residents are contacted. Follow-up Items 1. Three-way stop, speed limit signs on Red Barn Lane ACTION: Clay Pearson and Jack Darr met with two residents requesting a three-way stop sign. At the July 12 meeting, NSC suggested a stop sign be installed at Red Barn Lane and College Green Drive as this is a controlled intersection. When the park construction is closer to reality in the Fall, consideration will be given for additional signage. Clay Pearson will prepare the COW item for Council agenda. 2. No parking, standing, or stopping and change to two-way traffic on Perry Street for St.Edward High School ACTION: John Loete evaluated Perry Street and recommended two- way traffic on Perry Street from Locust to Crosby Streets for safety factors to accommodate students entering and exiting vehicles on the curb side of street on the north side of school. John Loete will contact Rob Hartman regarding the change on Perry Street so that Rob can discuss with residents confirmation of proposed changes on Perry Street. NSC will make Council recommendation after Rob Hartman contacts NSC committee after his meeting with the neighbors. Tom Migatz has installed signage on the west side of Perry Street for 'No Parking, Standing, or Stopping according to City ordinance. 3. Elgin Area Childcare Initiative Their plans changed and will not be purchasing the building at 245/247 Fulton and parking requests are not needed. They are considering vacant property on East Chicago Street. Outstanding issues Hill Street - John Loete reported that parking signage has been completed, however, removal of the driveway into the parking lot at the end of the street has not been completed. The owner was to put blocks at the end of the street and Mike Millikan was to NSC Minutes July 12, 1999 Page 4 have coordinated a temporary block. Public Works offered to help complete the job through contractors working in the area. Additional Followup of previous issues John Loete will submit the new City parking lot drawings for discussion of timed parking and signage for both City parking lots at the June 26 meeting. NSC secretary will research minutes regarding City parking lot near City Hall . Douglas parking lot sketch has been approved and needs an ordinance to change the number of parking spaces. John Loete will prepare the COW memorandum. Valley Creek and Canyon - continuing problems with the trees obstructing stop signs; trees will need to be removed. Eric Stuckey and Dave Lawry will work with John Loete on follow up of tree removal . Clay Pearson has talked with owner of Aramsco who was contacting the joint property owners. One owner is not in favor. Item will likely be returned to NSC. There being no further business, the meeting adjourned at 2 : 15 p.m. The next meeting is scheduled July 26, 1 : 15 p.m. Respectfully submitted, i Do na Wendling , Recording secretary MINUTES Neighborhood Services Committee June 21, 1999 1 : 15 p.m. Present: Jim Burns John Loete Jerry Deering Mike Millikan Rob Hartman Debbie Nier Joe Kline Clay Pearson Curt Kramer Eric Stuckey Minutes - The Elgin Day Care Center request for handicap parking was clarified that EDCC would reconfigure the loading dock for handicapped parking on the west side of the building at 245-247 Fulton Street . The minutes were accepted as written. III. A. Three-way stop, speed limit signs, speed bumps, or safety zone on Red Barn Lane in Columbine subdivision Mike Vinarsky, 728 Red Barn Lane, Elgin, phone 847 697-1407, requested by safety measures safety on red Barn lane due to cut- through traffic to Woodbridge subdivision from Bowes Road. ACTION: There is an existing stop sign stopping traffic on Columbine at Red Barn Lane . Clay Pearson suggested to stop Red Barn at College Green; however a park will be built this fall or spring, 2000 . After the neighborhood park is completed, NSC will review the area for stop signs . Clay and Jim Burns will contact the requester for a clarification of the requested stop sign and additional information regarding cut-through traffic. This items will be returned after discussion with the requestor. B. St. Edward High School request for loading zone on Crosby Street and No parking, standing, or stopping on Perry Street Rob Hartman stated parents would like the north side of Crosby Street along the school designated for picking up and dropping off students . St Edwards requested signage on the west side of Perry Street for "No parking, standing, or stopping" from Locust Street to Crosby Street to help eliminate congestion. (West side of Perry Street currently zoned no parking) . Near West Neighbor- hood Association approved of the proposed changes at their May 27 monthly meeting. NSC Minutes June 21, 1999 Page 2 ACTION: NSC suggested that John Loete review Crosby Street to consider changing Crosby to a two-way street, no parking on either side. Vehicles would have difficulty stopping on the hill during winter snow and ice as well as drop off and pickup of students would be on the street side creating a safety factor. John Loete will contact Rob Hartman with Crosby Street review and Rob can present this option to the Near West Neighborhood. NSC agreed to the signage for No parking, stopping, or standing on the West side of Perry Street from Locust to Crosby Streets . Rob Hartman will discuss with the Near West Neighborhood that twelve cars will lose parking with the City' s changes as these cars will then be parking in the neighborhood. NSC secretary will research status of council action on school speed zone regulations . Rob Hartman and Joe Kline will prepare a COW agenda item to change the west side of Perry Street zoned no parking to "No parking, Standing, or Stopping from Locust Street to Crosby Street . Interpretation of this ordinance will be reviewed for clarification for police action. C. Relocation of stop sign at Center and Symphony Way (North) Streets and parking near Dundee Avenue and North Street David Kellenberger, Kellenberger Auto Repair, requested the stop sign be removed from the telephone pole and placed on its own post to help eliminate vehicles from running the stop sign. ACTION: John Loete has checked the stop sign location stating the stop sign is clearly visible and placed appropriately. The Parking lot is very close to the sidewalk requiring drivers to be cautious for visibility; vehicles that park on the sidewalk are fined $25 . 00 . Mike Millikan will check with the Task Force regarding curb violations and Code Department inspector will_add to the inspection list the parking space that blocks visibility of oncoming traffic near Dundee and North Street . Clay Pearson will reply to the requestor. D. Handicapped parking spaces on north side of Division Street Tere Modrell, R. R. Donnelley & Sons, 168 E. Highland Avenue (847 931-6332) requested two additional handicapped parking spaces on the north side of Division Street (across from R. R. Donnelley) for Vantage Insurance Agency employees or customers . John Loete stated there are three handicapped parking spaces in front of R.R. Donnelley and a loading zone to the west . In front of Vantage Insurance Agency, there are two one-hour spaces, and a loading zone . NSC Minutes June 21, 1999 Page 3 If two handicapped parking spaces are designated on the north side of street in front of Vantage, the two one-hour spaces will be eliminated. If the loading zone is removed, trucks serving any potential future restaurant will not have a place to park. Discussion evolved around possibility of handicap parking included in R. R. Donnelley contract . There was discussion of regulations when a placard sign is displayed on a vehicle and parked in any parking space . It was suggested to install 30-minute parking on the north side of Division Street to accommodate Vantage Insurance . Eric Stuckey will research if handicapped parking was included in R. R. Donnelley' s contract and contact Tom Shergold regarding police regulations for placard signs displayed. Eric will contact the requestor and Vantage Insurance for clarification of needed handicapped parking. Follow-up Items 1 . Michigan Street right of way NSC members visited the site June 9 and working with Legal Department for solutions . Discussions evolved around maintaining the right of way that encompasses the existing utilities, vacate a portion of right of way which would allow neighborhood project to install fences, or keep the fence as is and replace as needed and work with insurance issues . Basic options at this time are: (1) Vacate all of the area (2) Vacate a portion of it or (3)__ Do not vacate any of it and try to find another way to get insurance from the property owner or get insurance coverage through NHS or a combination of both. 2 . No overnight parking and stop sign request on Grand Avenue and Preston A letter was received from David Koldos, Lords Park Association, dated June 6 giving rationale to petitions previously submitted at the April 12 NSC meeting for no overnight parking on Grand Avenue and a request for a stop sign on Grand at Preston. NSC Minutes June 21, 1999 Page 4 ACTION: Stop sign request on Grand and Preston Traffic data showed no accidents at this intersection for the last three years . The Lords Park Neighborhood Association has requested traffic control calming devices for five locations including this intersection. The City is evaluating the entire neighborhood. When the Neighborhood Traffic Control Policy is adopted, the criteria will be applied. Overnight parking on Grand Avenue The letter describes the rationale for requesting overnight parking restrictions . Twenty out of a total of 27 signatures were received on the petition in favor of overnight parking restrictions on Grand Avenue. Clay Pearson will prepare the COW memo for no parking from 2am to 6am. There being no further business, the meeting adjourned at 2 : 30 p.m. The next NSC meeting will be July 12 , 1 :15 p.m. Respectfully submitted, ye_lz7eee.Aa_:io -9-tox onna Wendling Recording Secretary LONI MECUM CITY CLERK MINUTES Neighborhood Services Committee June 7, 1999 1 :15 p.m. Present: Jim Burns Debbie Nier Dale Marting, Pavia Curt Kramer Clay Pearson Marting & Company Dave Lawry Tom Shergold John Loete Eric Stuckey Mike Millikan Jim Quinn Guests: Perry Ecton, Neighborhood Housing Services Agnes Kovacs, Elgin Area Childcare Initiative Minutes - The May 24, 1999 minutes were accepted as written. III. A. Elgin Dare Care Center Request for off-street parking, 15-minute parking, and handicapped parking Ms. Agnes Kovacs, Executive Director of Elgin Day Care Center Care Center (EDCC) stated the Day Center is considering purchasing the building at 245-247 Fulton to expand day care services . EDCC is requesting five 15-minute parking spaces on Fulton Street for drop off and pick up of children, handicapped parking, and converting the parking lot at 245-247 Fulton into a playground area. ACTION: NSC agreed to designate five 15-minute parking spaces from lam to 7pm to EDCC. Additionally, these parking spaces would be available for evening ECC students. The loading dock on the west side of the building will be reconfigured by EDCC to accommodate handicapped parking. Ms. Kovacs was advised to contact Planning Department to begin the process for a conditional use to convert the parking lot into a playground area. NSC advised Ms. Kovacs to contact neighbors of the building, Senior Services Center, as well as Rachael Davenport, ECC, John Steffan, DNA, and Al Anderson, NCP to inform them of EDCC plans which will provide more services in the downtown area. B. Neighborhood Housing Services request to vacate Public Right of Way to install fences as a model block project on Michigan Street Perry Ecton, Executive Director, NHS, requested access to the public right of way for streetscape improvement by providing residents with a new fence along properties that front on Michigan Street. NSC Minutes June 7, 1999 Page 2 ACTION: NSC agreed to do a field trip and meet at 260 Gifford, corner of Gifford and Michigan at 2pm Wednesday, June 9 to view the area for options . This request needs further study as the City Legal Department is in process of developing a city-wide policy and procedure for right of way properties . Legal plans to send letters to residents requesting that all fences on the right of way be removed. Clay Pearson suggested that Perry Ecton contact Ray Moller for a plat of the area regarding inquiry to place a "Welcome to Michigan Street" sign. C. McKinley School request to designate visitor parking on Lovell Street and yellow strip in front of stop signs McKinley School requested by letter to designate and sign the west side of Prospect Street from the stop sign at Lovell to the front of the school building as Visitor Parking. The school also requested the City to paint yellow lines on the street in front of stop signs on Lovell and Prospect and Lovell and Center Streets. ACTION: This request was denied as City ordinance does not permit designating visitor parking on public streets nor yellow striping in front of stop signs. D. Stop signs at Lawrence and Hoxie Streets and surrounding area During Public Works review of this area, various stop signs and their locations do not meet City ordinance. ACTION: NSC agreed stop signs be placed in the appropriate locations, stopping Lawrence traffic at Triggs Street and Hoxie Street. John Loete will review the area and return this item to the committee for further action. E. Survey results to remove overnight parking on Hendee and Harding Street Residents were surveyed for removal of parking on Hendee and Harding Streets with a vote to remove overnight parking restrictions . The signs are being removed at the present time. F. Survey results for a median on Wing Street Streets surveyed: Aldine/Wing/Melrose/Demmond Street Residents were surveyed for opinion to build a median on Wing Street to prevent traffic from exiting Wing Park and using Aldine as a cut through street. Public Works will construct a porkchop to direct traffic to make a right or left turn only exiting Wing Park onto Wing Street . NSC Minutes June 7, 1999 Page 3 Return Item 1. Additional parking on Douglas Avenue ACTION: NSC agreed to grant the three spaces for 2-hour parking for First Financial Consultants on Douglas Avenue to accommodate customers . Public Works will sign the parking spaces. 2 . Request for 4-way stop and traffic signals at the intersection of Walnut Avenue/Wilcox Intersection ACTION: Pavia Marting conducted a study for traffic signals at this intersection showing traffic counts do not warrant a 4-way stop at Walnut and Wilcox. Add On Item 1. William H. Foehringer, 473 South Street, requested the City acquire the point of land between South Street and Walnut Street to reconfigure the intersection and use the remaining land as a park. ACTION: Pavia Marting will review this intersection for possible reconfiguration. Other Business Jim Burns, Police Department stated R.R. Donnelly requested to park vans in the Civic Center parking because the height of these vehicles prevented employees from parking in the Spring Street parking deck. ACTION: NSC stated only vans that did not fit in the Spring Street parking deck would be permitted through the Finance Department to park in the Civic Center parking lot. There being no further business, the meeting adjourned at 2 : 30 p.m. The next NSC meeting is scheduled for June 21, ' 1 : 15 p.m. Respectfully submitted, D.nna Wendling Recording secretary 9nscm607 LONI MECUM CITY CLERK M MINUTES Neighborhood Services Committee May 24, 1999 1 : 15 p.m. Present: Jerry Deering Debbie Nier Curt Kramer Clay Pearson John Loete Tom Shergold Tom Migatz Eric Stuckey Mike Millikan Dale Marting, Pavia Marting Minutes - The April 26, 1999 minutes were accepted as written. III . A. On-street parking, Aramsco Company, 906 Grace Street Vehicles are continuing to park on the west side of street where no parking signs are posted. Semi-trucks serving Aramsco and T.H. Rogers are continuing to drive over the tree bank causing damage. ACTION: Clay suggested to contact Armasco and T . H. Rogers to meet with John Loete, Mike Millikan, and Clay Pearson to discuss curb improvements and parking problems . This item will be returned to the June 21 NSC after results of the meeting. B. Overnight parking on 60 South Spring Street, Western Wear business David A Vargas, Rancho Vargas Western Wear, requested to park overnight in the downtown area at 61 and 65 South Grove Avenue, as he resides above his business . ACTION: Clay Pearson has spoken to Mr. Vargas and informed him of options to park at Spring Street Parking Deck, well-lit parking lot across from Prairie Rock, and the Crocker parking lot . Request for overnight parking was denied due to Council approval of no overnight parking on streets in the downtown area. C. Wing Street/Aldine Street Median Survey A survey was sent to residents on Aldine, Melrose, Demmond, and Wing Streets to place a median on Wing Street . The median would reroute traffic exiting Wing Park to prohibit traffic entering Aldine Street as a cut-through route. Survey results will be tallied by end of the week and results sent to the residents . Hendee Avenue/Harding Street Survey A survey was sent to residents for opinion to restrict parking from 2am to 6am. Survey results will be tallied by end of the week and results sent to the residents . Survey items will be returned for action at the June 7 meeting. NSC Minutes May 24 , 1999 Page 2 Other Discussion Dale Marting informed NSC that Bob Smith has resigned Pavia Marting but Bob Smith would be available for subcontracting. Pavia Marting also can assign another traffic engineer to work with the City. Pavia is following up on outstanding assignments in process with Bob Smith. With the street classification map, there should be an accompanying table listing all streets designated on the various levels, the volumes, characteristics of definitions of streets, through streets, type street that connects other arterials, and reason why the street is in a particular classification. It' s important that the ordinance and street definitions agree. Public Works will work with Pavia Marting to coordinate the street map and ordinance definitions so that both are updated and in agreement . McLean Boulevard school crossings John Loete stated there were no bidders for the overhead mast arms and school zone signs for school crossings on McLean Blvd. Public Works is following up bidder possibilities and further options for this project . John stated that traffic regulations permit placing a mid-block crossing consisting of a mast arm supporting a red, yellow, and green light signal head. Hill Avenue traffic counts Three traffic counts were conducted at different times and traffic counters show there are no speeding problems on Hill Avenue . Resale Shop information Jerry Deering forwarded information regarding an upscale resale business to Tom Shergold for suggested solution to help with problems regarding unlicensed resale shops . There being no further business, the meeting adjourned at 2 : 10 p.m. The next meeting is scheduled June 7, 1 : 15 p.m. Respectfully submitted, Donna Wendling / Recording secretary 9nscm524 LONI MECUM CITY CLERF M MINUTES Neighborhood Services Committee April 26, 1999 1:15 p.m. Present: Jim Burns Curt Kramer Jane Cordes Dave Lawry Jerry Deering John Loete John Denefrio Mike Milliken Paul Ehorn Clay Pearson Joe Kline Bob Smith Herb Klunk Guest: Christine Frantz, 707 N. Hill Avenue Minutes- The April 12, 1999 minutes were accepted as written. III. A. Speed limit signs on Hill Avenue between Summit and Chester Christine Frantz, resident on Hill Street requested 30 mph speed limit signs posted, or stop signs, and asked that noise level controls be enforced for boom box music on Hill Avenue between Summit and Chester. Cristine requested the street in front of her house be reviewed. The center seam appears to have cracked. ACTION: NSC advised that city speed limit for residential streets is 30 mph unless otherwise posted. Police will increase enforcement in this area. Public Works will add this street to the list for traffic counts. Herb Klunk will provide Mitron counts to Clay who will provide to the resident. NSC will refer to the functional map to determine category of this street. Clay Pearson will promote awareness of speeding and noise problems through city publications. Clay asked Sergeants Kline and Denefrio to follow up with the EPD for enforcement of speed and loud stereo. Clay Pearson will work with NSC members for further information to reply to the requestor by May 10 to advise of City actions to address problems in this area. Repaving in this area is scheduled July through October and Hill Street will be included in the listing of streets for repaving. In regard to the resident' s earlier request, Police did Mitron studies in October, 1998 with concluding data that warrants were not met for stop signs . A secondary study was done with recorded speeds not showing excessive speeding; 85 percent speeds were 33 mph. Police patrol has done enforcement and not found excessive speeds . NSC Minutes April 26, 1999 Page 2 B. Four-way stop light at intersection of Wilcox and Walnut A request was received from Alice Raymond, 743 Adams, routed through the Police Community Relations and Crime Prevention Division for 4-way stop at Wilcox and Walnut Streets . ACTION: Herb Klunk reported on accident data since 1994 and will forward a hard copy of the last three years to Bob Smith. Bob will evaluate the intersection for possible changes . This item will be returned in one month. C. Route 58 (Summit Street) and Dundee Avenue turning lanes A request was received from Deborah Evans, 10 Pioneer Park Place regarding improper lane usage traveling west and turning south onto Dundee Avenue. Vehicles use the center lane to cut through traffic to turn south onto Dundee Avenue. ACTION: Herb Klunk reported there were 91 traffic accidents since 1991 . Bob Smith will view plans to stripe the turn lanes and evaluate for future construction. John Loete will reply to the requestor advising of present striping plans and possible future construction at this intersection. Future Five-Year Financial Plan could include two designated turn lanes from Summit Street onto Dundee Avenue. NSC secretary to be copied of John Loete' s letter to Deborah Evans . D. Stop sign at Grand and Preston and no overnight parking on 600 block Grand Avenue between Grand Blvd. And Liberty St. A petition was received from David and Bridgett Koldes, 626 Grand Avenue requesting a stop sign at the intersection of Grand Avenue and Preston on Grand Avenue and no overnight parking on the 600 block of Grand Avenue between Grand Boulevard and Liberty Street. Stop sign at Grand and Preston Avenue ACTION: Herb Klunk reported there were no accidents for the last three years at the Grand Avenue and Preston intersection. Last year the Lords Park Neighborhood Association requested traffic control calming devices for five locations, and this intersection was included in their request. The City is evaluating the entire neighborhood for traffic calming. When the Neighborhood Traffic Control policy is adopted, the criteria will be applied to this request. Clay Pearson will respond to the lead requestor on the petition. Overnight parking on 600 block of Grand Avenue ACTION: Herb Klunk contacted the addresses not listed on the petition. Ten letters were sent with two responses received, one in favor, one opposed to parking restrictions. The original petition shows 19 signatures, adding the one response, a total of 20 of 27 residences are in favor of parking restrictions. The petition does not explain the rationale for requested parking restrictions. It was suggested that in the Petition Guidelines previously agreed to by NSC, that a guideline be added that petitioners provide the rationale for the requests. NSC Minutes April 26, 1999 Page 3 Jerry Deering asked if Legal has been asked to consider the City to retroactively request that tenants provide a certain number of parking spaces per unit. Herb Klunk and Clay Pearson will contact the one resident for his reason of objecting to overnight parking restrictions. Given the strong resident support for the overnight parking restriction, the request will be forwarded to the City Council with positive recommendation. However, the objection of the one resident will be noted. Clay Pearson will prepare the COW memo. E. On-street parking at Aramsco Company, 906 Grace Street A letter was received from Raymond Ehrhardt, Aramsco, requesting the "No parking at any Time" be removed to allow employees to park on the street from 8am to 5 pm. The owner verbally stated no overnight parking restrictions 2am to 6am would be more suitable. ACTION: Parking will be restricted from 2am to 6am on the west side of the street from Elgin Avenue to Bluff City Boulevard. Clay Pearson will prepare the COW memo. Parking is allowed on public right-of-way on the east side of Grace Street and owners across the street cannot restrict public parking area. The signed "no parking" will remain on Grace Street south of Elgin Avenue. Additional information on Grace Street: Mike Millikan stated the resident living on the northeast corner of Elgin and Grace (900 Grace) immediately across from the Aramsco loading docks, notified City staff of complaints about trucks driving over his treebank, the problem still exist. There was confusion as to whether a guardrail had been previously promised by NSC. NSC agreed a barrier curb could be placed at this location for a cost of $25/foot at the owner' s cost. Mike Millikan will contact Aramsco to discuss if the trucks destroying residence' treebank property are the same that serve Aramsco and suggest Aramsco install the barrier curb. This item will be returned to the May 10 NSC meeting. Add-on Item No parking on south side of Trout Park Boulevard for NEBA event, May 13-16 Jane Cordes stated during NEBA event, vehicles park on both sides of Trout Park Boulevard. With parking on both sides, only lane of traffic can travel this street, prohibiting access for emergency vehicles. ACTION: NSC agreed that parking should be temporarily prohibited over the NEBA weekend to permit emergency vehicles on this street. John Loete will instruct Public Works to place barricades along the south side of Trout Park Boulevard and on one block of Sherwood Avenue nearest the park for no parking during May 13-16 for the NEBA event. It is believed that year 2000 will be the last year for this festival. NSC Minutes April 26, 1999 Page 4 Followup Item (1) Ashland Avenue Residents on the 500 block of Ashland petitioned to prohibit overnight parking. A 90-day trial period with these restrictions has been completed and returned to the committee for review. Paul Ehorn stated one property lacks off street parking however parking area is being constructed today. ACTION: There is a split of opinions of 14 properties; there is a 7 to 5 vote but should be 7 to 3 because owner voted in favor and tenants voted against parking restrictions. Paul Ehorn stated vote should go with the landlords' vote. (Copy of Ashland survey attached) . It is recommended to restrict parking 2 a.m. to 6 a.m. Clay Pearson will write the COW memo and the memo to solicit City Council policy regarding parking restrictions. Proposed School Sign Modifications McLean Boulevard - Lillian Street to Larkin Avenue Bob Smith presented proposed modifications to improve school crossings. It is recommended to create two separate school zones along McLean Blvd, one for Gifford Elementary School, and one for Larkin High School. Recommendations include that overhead school zone signs with flashing lights activated at school times by a pager be installed at both crosswalks. Bright flourescent yellow/green signs (36") are recommended for advance school signs and pedestrian crosswalks. (Copy of proposed signage distributed at meeting) . Public Works Department will solicit proposals which could be forwarded to the City Council for consideration ($20, 000 estimated) . There being no further business, the meeting adjourned at 3: 30 p.m. The next meeting is scheduled May 10, 1 : 15 p.m. Respectfully submitted, ..�i/LIZ // /L� ✓ar Donna Wendling Recording secretary 9nscm926 April 21, 1999 MEMORANDUM TO: Neighborhood Service Committee FROM: Herb Klunk, Community Service Assistant SUBJECT: 500 Block Ashland Survey Signs prohibiting overnight parking were placed on the 500 block of Ashland in December, 1998 on a 90 day trail basis per the request of the residents . A follow-up survey was conducted via the attached letter deliv- ered to each address . The results are as follows : Address Name Pro/Con Date 502 NO RESPONSE 503 DUPLEX NO RESPONSE NO RESPONSE 507 C RAY PRO 4/13/99 508 A ORTIZ PRO 4/09/99 512 K/P EHORN PRO 4/09/99 515 DUPLEX NO RESPONSE NO RESPONSE 517 L GRIFFIN PRO 4/12/99 522 P BEIGLER CON 4/09/99 523 DUPLEX L ANDREWS TENANT CON 04/09/99 J LEMKE OWNER CON 4/12/99 527 NO RESPONSE 528 DUPLEX D KOLDAS OWNER PRO 4/13/99 T SALERNO TENANT CON 4/09/99 532 M DUEWEL PRO 4/09/99 539 M HANDROCK CON 4/12/99 540 NO RESPONSE ELGIN POLICE DEPARTMENT E CHARLES A. GRUBER 151 DOUGLAS AVENUE Police Chief ELGIN. ILLINOIS 60120-5503 847/289-2740 FAX U7'289-2750 `ci OF Etc. npqTEFEg CITY OF ELGIN RESIDENTS 500 Block of Ashland Elgin, Illinois 60123 PER A PETITION BY SEVERAL RESIDENTS ON THE 500 BLOCK OF ASHLAND AVENUE FOR PROHIBITION OF OVERNIGHT PARKING, A 90 DAY TRIAL PERIOD WAS INITIATED. YOUR INPUT REGARDING THE EFFECTIVENESS OF THE TRIAL PERIOD IS REQUESTED TO DETERMINE IF PERMANENT PROHIBITION OF PARKING BETWEEN 2AM AND 6AM WOULD ACHIEVE THE DESIRED GOAL. PLEASE ADVISE AS SOON AS POSSIBLE BY CALLING 289-2744. HERB KLUNK COMMUNITY SERVICE ASSISTANT TRAFFIC DIVISION • PUd ® 1'N1�I I.0 u�Hf.C'1 C'Ll:I)1':11'1 R �CE ELGIN ILL. LONI MECUM CITY CLERF MINUTES M Neighborhood Services Committee March 22, 1999 1 :15 p.m. Present: Jim Burns Tom Migatz Rick Ciganek Mike Millikan John Denofrio Jim Quinn Jerry Deering Tom Shergold Herb Klunk Bob Smith Curt Kramer Eric Stuckey Dave Lawry Guests: Ann Findysz, Principal McKinley School Lalo Ponce, Area Superintendent, U-46 School District III. A. U-46 School Safety Program McKinley School is experiencing traffic congestion problems similar to other schools located in residential areas. Resident Officer Rick Ciganek has been working with Ann Findysz regarding continual traffic problems. The school inquired about the use of barricades to block off Lovell Street between Prospect and Center during school hours. Rick Ciganek has issued tickets for parking in restricted areas, however, traffic congestion and problems remain to be resolved. ACTION: NSC agreed to endorse large signs "bus traffic only" inside rubber traffic cones on the south side of Lovell Street between Prospect and Center Street by the School District. The City will supply the signs and U-46 will supply the cones . In addition, school principal can note license numbers of cars parked in school bus zone, forward the information to the Police Department and a warning letter will be mailed to the residence. NSC invited Lalo Ponce to attend today' s meeting to discuss ideas, planning process, responsibility roles, and coordinate efforts between the City and U-46 to maximize improvements to promote student safety and neighborhood quality of life. Lalo Ponce expressed interest in working together to improve these issues. Mr. Ponce stated safety issues are becoming a high priority and U-46 is budgeting for a "Needs Study" position to address safety issues and other needs. Clay suggested that requirements be established for evaluations of how each school relates to the NSC Minutes March 22, 1999 Page 2 neighborhood, public streets, and routes students use to and from school. It was suggested that U-46 require a student safety plan as part of each school site evaluation. Mr. Ponce indicated that schools should already have such a plan in place and that he should be notified if there are no plans for a particular school . Schools should have designated on and off street parking for school bus loading zones. Bob Smith emphasized the necessity of cooperation between the schools and City to achieve improvements. During the process of crossing guard evaluations for the City, Bob noted schools that do not have designated walking routes. A committee with members representing the School District, School Principals, Police, Public works and Engineering Departments can establish walking routes and designate cross areas at intersections . The City is dedicating funds to pay for school crossing guards and their training to promote safety for children; however, to continue the City will require specific safety plans and walking routes from all schools. Bob S. brought to the attention that Illinois Park School qualifies for a hazardous walking route grant; however, the school district is responsible for making application for grant funds from the State of Illinois . It was suggested to review the ordinance for school zone parking (EMC 11. 60 . 150) and make it a part of an overall program for school safety. School traffic issues: Larkin Avenue. Larkin High School students are parking on streets in surrounding neighborhoods to avoid the school parking lot . Mr. Ponce suggested the school establish a task force to address student parking. The Police Department is looking to increase enforcement for jay walking on Larkin Avenue and $75 tickets will be issued. School speed zone signage with flashing yellow lights may conflict with Larkin Avenue signaled light intersections . U-46 representatives and Larkin principal are invited to attend a meeting March 25, 1 : 15 pm at the Police Department to discuss traffic issues related to Larkin High students . McLean Boulevard Bob Smith and Officer Jim Genz are evaluating the use of signs NSC Minutes March 22, 1999 Page 3 with flashing yellow lights identifying school speed zones to be installed across McLean Boulevard. B. Overnight parking on Surrey Court Apartment owners, Maring of 33, 39, 40, and 45, and Holden of 33, 39, 40, and 45 Surrey Court requested no overnight parking to eliminate abandoned vehicles and long term parked vehicles causing congestion on this street. ACTION: NSC agreed to issue a 90-day parking restriction, 2am to 6am on Surrey Drive. Mike Millikan will check if all apartment buildings provide off-street parking. Clay Pearson will contact apartment building landlord not represented for input regarding parking restrictions. After contacting the owner, Clay Pearson will prepare a COW memo. C. Speed concerns on South Street from Walnut to Crystal City staff was contacted by a resident requesting 25mph speed limit on South Street, the same as posted across National Street bridge. ACTION: Public Works will install a traffic counter to collect traffic data on South Street. This issue will be returned to NSC after data is compiled. Other Business: Jay and Raymond Sgt. Denofrio brought information from the the ROPE Officer regarding the intersection of Jay and Raymond that a resident is requesting additional parking restriction to prohibit trucks serving the grocery store from parking in front of residence. ACTION: Tom Migatz will check the distance to extend the 75 feet "No parking here to corner" on Jay and Raymond. Grant Park Neighborhood Association This new association is requesting assistance for various issues at Norman-Nelson Court, Silver Court, Lynch Street, and North Crystal . ACTION: Mike Millikan will contact the association for further information and requests will be placed on the April 12 agenda. Wing Street School Crossing A crossing guard has been placed on duty at Wing Street and Wing Park Boulevard for Illinois Park School students . Officer Genz has requested that 20 mph school speed limit signs be posted 200 feet either side of the crosswalk. NSC Minutes March 22, 1999 Page 4 Lords Park School NSC agreed to extend the school bus parking zone to accommodate additional school buses. Public Works will post signage "No parking during school hours" for school bus parking beginning at the school on east side of Waverly extending south to the first residence driveway on Waverly Street. Kimball Street Bridge Railroad Crossina IDOT contacted the Police Department inquiring how the City is support the traffic signal before crossing the railroad. Sgt. Shergold stated he has observed that drivers traveling westbound do not understand to stop behind the railroad crossing for traffic signal at Kimball and Lawrence intersection. ACTION: Public Works Department will place new signage "Advance on green only" to help clarify the traffic markings. Railroad right-of-way at Crystal and Chicag Street After the March 24 City Council action on Crystal Street parking, the railroad right-of-way, east side of Crystal will be blocked to prevent parking. Functional Street Classification Map Street classifications will be discussed at the April 12 meeting. There being no further business, the meeting adjourned at 3: 10 pm. Respectfully submitted, p- / �. dr de Danna Wendling / Recording secretary 'l r�7t� ,trrs'1 Minutes Neighborhood Services Committee March 8 , 1999 1 : 15 p.m. Present: Jim Burns Mike Millikan John Denofrio Jim Nowicki Jerry Deering Jim Quinn Herb Klunk Tom Shergold Curt Kramer Eric Stuckey Dave Lawry John Loete Guests: Larry Goldberg, Financial Consultants Tony Schanna, Financial Consultants III . A. Parking spaces in front of First Financial Consultants 111 Douglas Avenue Larry Goldberg and Tony Schanna, Financial Consultants requested that two parking spaces be reinstated in front of their business for customers to conveniently drop off or pick up financial papers . ACTION: NSC agreed that space is available to reinstate one-hour spaces since the railroad tracks have been removed. Public Works Department will check out the lane layout, signage, lighting and one-hour parking standards for downtown business . Dave Lawry will contact Financial Consultants to advise implementation date. B. City Hall parking lots--short term parking The east and north parking lots of the Civic Center parking lot are signed for 30 minute and 2 hour parking respectively to provide nearby parking for City of Elgin customers . All employees are to display parking permits and park in City lots signed for 2 hour parking. ACTION: NSC recommended that 1-hour parking be established for the east and north parking lots from 8am until 5pm. Police will enforce the timed parking. NSC Minutes March 8, 1999 Page 2 C. Video presentation-Lords Park School Herb Klunk showed a video demonstrating the traffic and congestion problems in front of the school during student drop- off and pick-up times lasting approximately 15 minutes . The City has an ordinance defining school zone being 300 feet in either direction of the main entrance to any public school . ACTION: Information on the Lords Park School renovation will be researched for further discussion at the next meeting. Signs can be posted to extend parking area for school buses and signs posted for No parking during school hours, 7 : 30am - 2 : 30pm. It was suggested to invite U-46 administrative officials to the next NSC meeting to discuss an agreement regarding no parking in certain areas near the school . Eric will arrange for this meeting. D. No parking/No loading in front of TRACON and Olive Can The City was contacted with concern of vehicles parking in front of the TRACON facility due to security reasons . ACTION: NSC agreed that security is high priority at this location and a 90-day no parking restriction will be issued. John Loete will investigate and discuss with Ray Moller the potential of "no parking" on Bowes Road. Eric Stuckey will prepare a COW memo. E. Speeding and signage in Century Oaks east A resident called with concerns regarding speeding on Forest Avenue and inquired about speed limit signage for subdivisions . ACTION: The speed limit within city limits is 30 mph unless otherwise posted; therefore, speed limit signs are not posted in subdivisions . The Police Department will place this area on the patrol order for enforcement . F. Prohibit vehicles using Lovell Sreet between Prospect and Center Street during school hours Principal Ann Findysz, McKinley Elementary School requested by letter that the City prohibit cars from using Lovell between Prospect and Center Streets during school hours due to congestion of school pedestrians and traffic especially at drop-off and pick-up time of students . The committee discussed similar issues and problems experienced by other U-46 schools . Sheraton School uses their own personnel NSC Minutes March 8, 1999 Page 3 to block areas with cones to aid in traffic flow during drop-off and pick-up times . More schools are contacting the City and Police Department to request help and assistance to resolve their traffic congestion problems . All new school buildings are required to plan for off-street parking for buses . ACTION: A decision on this issue will be delayed until Rick Ciganek, Resident Officer has an opportunity to have input on this item at the next meeting. It was also suggested that Rick Ciganek invite McKinley School Principal to our next meeting. Eric Stuckey will contact U-46 Area Superintendent to discuss a potential agreement including policy issues, U-46 responsibility, City responsibility to resolve congestion at school sites . Suggested items for discussion include waiver of acceptance of maintenance and liability, no fault plan for the facility, student walking plan including entering and exiting vehicles . NSC suggested that our Legal Department review these issues for City liability and responsibility regarding parking near the school, schools temporarily closing sections of streets due to traffic congestion. It was suggested that Bob Smith research other school districts having experienced similar traffic congestion problems and how these issues were resolved. G. No overnight parking restrictions at Taco LaFlor, 910 Dundee Avenue and 900 block of Hill Avenue At a recent Neighborhood Watch meeting concerns were expressed regarding overnight parking and gang related groups congregating in the restaurant parking lot and on Hill Avenue. The neighborhood group is asking for no overnight parking on Hill Avenue, street lighting, and to close the Hill Avenue side of LaFlor Restaurant' s parking lot . Residents submitted a petition to prohibit overnight parking in the 900 block of Hill Avenue. ACTION: Mike Millikan stated that it is within Zoning requirements to close the one side of Flor' s parking lot exiting onto Hill Avenue . The owner is willing to work with the City and is in agreement to close this side of the parking lot . Mike M. will discuss with Engineering the procedure for altering the parking lot and contact the owner. NSC agreed to restrict parking 940 south on Hill Avenue to Slade Avenue from tam to 6am, and no parking at any time at the end of Hill street . Clay Pearson will contact ComEd to install street lighting and Dave Lawry will add the parking lot closure to the street project list . Mike Millikan will prepare a COW memorandum. NSC Minutes March 8, 1999 Page 4 H. Proposed Guidelines for Resident Surveys and Petitions Clay Pearson submitted proposed guidelines for consideration in developing a survey form for residents to use when requesting parking restrictions in their neighborhood. NSC agreed that a "No Parking Request" form would be very beneficial to the committee in considering no parking in specific areas . There being no further business, the meeting adjourned at 3 : 00 p.m. Respectfully submitted, i Donna Wendling Recording Secretary (14 LC Z • MINUTES Neighborhood Services Committee January 24, 1999 Present: Curt Kramer Tracy Smith Ed Ufland Tom Migatz Mike Millikan Dave Lawry Eric Stuckey Jim Quinn Gilbert Feliciano Minutes - January 24, 2000 - Accepted as written. Items for consideration: A. Request from a crossing guard for a "No Parking 75 Feet to Corner" sign, and should be enforced only on school days from 7:00 a.m. to 2:30 p.m. The requester would like the sign to be placed at "Todd Farm Drive and Century Oaks." Action: It was found that the wrong street names were given. However, Tracy Smith will get the correct intersecting streets and talk to residents that could be impacted by this change. The item was held over to the next regular scheduled meeting. Neighborhood Focus Miscellaneous FYI from Clay Pearson regarding the site development plan for East Park Professional Centre. Mr. Pearson was not present but NSC did discuss the no parking issue on St. John Street that had been brought up at the previous meeting (Item C. on the January 10, 2000 Agenda). Ed Ufland will check to see if the illegal truck parking is still a problem. Follow -up Items 1. Request to fence off the newly curbed and sodded area behind LaFlor restaurant on Hill Avenue until trees can be planted in the spring. John Loete was going to check into bumper blocks. Mr. Loete was not present. No action was taken. Additional Items 1. Discussion regarding an uncontrolled intersection at Umbdenstock and Cottonwood. Tom Migatz will look into the matter and bring the item back to the next regularly scheduled meeting. 2. Jim Quinn brought up some concerns from the teachers at Illinois Park School. There were concerns about the traffic island not being shoveled. Dave Lawry said that we already shovel the rest of the sidewalk we might as well shovel the island too. Jim also brought up that the City should not shoveling the side walk in one spot on Route 19 that is mostly commercial property. However it is believed that it is shoveled for Elgin High School foot traffic. N.4(' Tannary 74, 7nnn P 3. Eric Stuckey passed out a flyer for a meeting with the Lord's Park Association of Elgin. There will be a meeting held on Tuesday February 8th at 7:00 p.m. in Saint Paul's United Church of Christ, Fellowship Hall, 220 Division Street. Dave Lawry requested that at least one person from each department attend the meeting. The next meeting will be Monday, February 14, 2000, at 1:15 p.m. Respectfully submitted, Eliz. •eth Dettma Recording Secretary • U'1 Minutes Neighborhood Services Committee January 25, 1999 1 : 15 p.m. Members present: Mark, Biernacki Clay Pearson Jim Burns Jim Quinn Herb Klunk Bob Smith Dave Lawry Eric Stuckey John Loete Jan Ward Mike Millikan Minutes The minutes of the January 13 meeting were accepted by all those present . III. No overnight parking on Riverside Drive This item will be placed on the February 8 , 1999 agenda as Tom Migatz has materials regarding this item. B. No parking #9 Village Court. Residents residing at #4 , 5, 7, 8 , 9, 10, 11, and 24 Village Court submitted a petition to request no parking on both sides of street including no parking near the mailboxes due to congestion. Action: Herb Klunk will survey all residents in Village Court located near Waverly and Bode Road. Houses on the court are numbered to 40 ; however only 13 signatures were on the petition. Three options will be offered in the survey letter: (1) No parking on entire north side of Village Court; (2) No parking adjacent to mailboxes; or (3) no changes . After survey, item will be returned to NSC for review and action. Follow Up Item (1) Traffic study Mark Biernacki presented a sample traffic calming approach used by the City of Evanston. NSC' Mintit-PG ,Taniiary 2S, 1999 2 NSC members are discussing and evaluating the most beneficial uses for the $130 , 000 budgeted for neighborhood traffic studies and demonstrations . Mark suggested to first establish an overall guideline and planning manual and use the guidelines and procedures to make recommendations to grant specific requests . Clay suggested the beginning stages should include a process, steps for implementation and City Council approval for an overall policy objective for traffic calming. Bob Smith suggested the initial process include three phases : (1) Develop policy guidelines based on ordinances and desired traffic calming uses for Elgin. (2) Discuss general traffic engineering principles, guidelines, and parameters to determine traffic control devices and educate the public . (3) Develop techniques and determine issues for uniformity and consistency for all neighborhoods . Objective : Comprehensive package combining all three phases in a uniform and consistent pattern throughout the entire community and approved by City Council . There was consensus that a basic reference and policy document is necessary before any meaningful traffic planning would be a complete functional street analysis (i .e . designate every street as collector, arterial, neighborhood collector, etc . ) At the next NSC meeting, there will be a work session to build this analysis . Required information for the meeting will be : (1) Define arterial streets (10 , 000 vehicles per day) . (2) Define collector streets (6, 000 to 8, 000 vehicles per day) . Consider major, minor categories . (3) Determine if need third collector street classification. (2 , 000 or less vehicles per day) . ► - _ • • • (4) Define individual neighborhoods and boundaries . (5) Identify truck routes-Jim Burns will provide information. (6) Identify emergency service locations (hospitals, fire stations) and emergency routes . (7) All existing policy documents regarding this topic (e .g. subdivision ordinance) . Dave Lawry will request printed maps from MIS and send to each NSC member under separate cover prior to the next agenda distribution. Each department' s information will be transferred to one large master map during the next meeting. Bob suggested to use two maps; one showing functional street classification; one showing defined neighborhoods . The next meeting will be a map work session to draw in designated areas . The city-wide 25mph speed limit issue was discussed briefly. Bob Smith explained how the study should be done and the need for collector streets to be identified as such to educate residents . During the application process of neighborhood planning, intersections, widening of streets, etc . should be addressed to prevent traffic backups and other problems . Addition #1 Jan Ward presented information on CMAQ programs available for early March filing date . The grant funds are available to reduce traffic congestion, clean the air, and encourage alternate transportation such as mass transit, bicycles, and the healthy choice--walking. (Each member received a copy of the project submittal information booklet) . John Loete will discuss with Joe Evers if areas could be submitted for opportunity of grant monies for improvements . There is also an enhancement program to upgrade capital projects with landscaping and lighting. Existing capital projects for 1999 should all be reviewed for opportunities to use these funds and "raise the bar. " NSC members discussed the existing Pavia-Marting contract and the possibility of extending it to include the next year as he has done an outstanding job in supporting the NSC group in decisions and made contributions toward traffic design improvements . Meeting adjourned at 2 : 15 p.m. The next NSC meeting will be February 8, 1 : 15 p.m. in Conference Room `A' for a work session on the mapping process . Respectfully submitted, Donna Wendling / Recording Secretary 9mmj a225 1!-? ),At.) Minutes Neighborhood Services Committee January 13, 1999 10 : 00 a.m. Members Present Mark Biernacki Jim Quinn Herb Klunk Tom Shergold Tom Migatz Bob Smith, Pavia Marting Mike Millikan Eric Stuckey Clay Pearson Guests : Cathy Dunphy, Principal, Illinois Park School Dale Marting, Pavia-Marting & Company Eric introduced Mark Biernacki, Community Development Manager, and welcomed him to the City staff . Minutes The December 15, 1998 minutes were approved as written. Illinois Park School and Crossing Guards Ms . Dunphy, Illinois Park School principal, has expressed concerns for children' s safety when walking to and from school and asked for safety measures of some type at the entrance/exit at the McLean/Wing stop light . Ms . Dunphy has submitted application for school crossing guard. Bob Smith presented drawings and specific areas of concern for students' safety walking east and west on both sides of Wing Street from McLean Blvd. to Route 31 . Currently there is a marked crosswalk, not supervised, in the vicinity of Wing Park Blvd. There are five to ten unsupervised crossings to get to the school with 12 , 000 vehicles traveling Wing Street . Concerns are the width of separation between the sidewalk and curb edge allowing children to walk very close to moving vehicles . With Bob' s calculations, Illinois Park School meets the 12 point formula qualifications to apply to IDOT for hazardous busing; NSC Minutes January 13 , 1999 Page 2 however, U-46 school district chose not to submit the application. During regular scheduled meetings with school superintendents, Eric will discuss issues relating to students safety, application to IDOT, difficulty in filling the City crossing guard positions, and ways to work together on issues of concerns . Dave Lawry stated the McLean construction project is out to bid and handrails will be considered along McLean and a 9" instead of 6" curb will be extended and installed between the entrance/exits on Wing Street to improve safety. Dave will discuss a date for Joe Evers or Steve Pertzborn to attend an Illinois Park School parent/teachers meeting to give an update on the McLean Boulevard project . Ms . Dunphy will contact a resident that helps children cross Wing Street to discuss if interested in becoming a crossing guard. If so, proper training will be provided. III A. Traffic agreement with Sierra Ridge Condominium Association Sierra Ridge Condominium Association requested City ordinance traffic enforcement on privately maintained streets . Action: Tom Shergold will contact Jim Burns and check with Legal with reference to the agreement and traffic regulations . Bob Smith will work with the Police Department for review of the area for proper traffic markings before a request is submitted to City Council . It was suggested that Mark have such agreements considered as part of the development process . B. No overnight parking on 147, 154, 155, 163 Stonehurst Drive Residents at the above numbers on Stonehurst Drive requested "no overnight parking" on both sides of the street . Vehicles belonging to Poplar Creek Townhouses are parking on Stonehurst due to the no parking restrictions in Poplar Creek. Action: Clay Pearson will prepare a memo for COW for "no parking 2am to 6am. " Residents adjacent to these numbers were included NSC Minutes January 13 , 1999 Page 3 in a previous survey. Public Works Department will install signage approximately May, 1999 if the ordinance is approved. C. No parking after 2" snowfall on Logan Christina De Angelo, requested signage for no parking after 2" snowfall on Logan Avenue . Dave Lawry suggested other alternatives be considered such as increased fines from $10 to $50 on snow routes; ordinance that permits ticket and towing if vehicle has not been moved for two/three days . Another possibility is to include provisions in the declaration of emergencies to ticket and tow a vehicle on any street that has not been moved for two or three days following a snow emergency declaration. Action: Dave Lawry will reply to the requestor stating the City is in process of preparing a comprehensive emergency plan which will include regulations for parking during snow storms . Another suggestion would be for the neighborhood to consider either a November to March parking ban, or a year-round overnight parking ban on one or both sides of the street . D. "No parking" restrictions on main snow routes Public Works is working with the Legal Department for declaration of emergencies which could include right to tow a vehicle that has remained in one location for more than two/three days . Public Works employees should note the license number and model of vehicles that have remained in one location during this snow storm and ask their supervisor to fax information to communications . NSC members support the change in parking fines from $10 . 00 to $50 . 00 on snow routes from November through March. Action: Any action will be taken with the new Emergency Procedure Ordinance . NSC Minutes January 13 , 1999 Page 4 E. 1999 Budgeted dollars for Traffic study Eric ask members for suggestions and priority listings to best utilize $130, 000 budgeted for 1999 and to coordinate the planning with future implementation. Mark Biernacki suggested to use a portion of the monies to develop an overall guideline and planning policy manual with criteria basis to determine eligibility for projects . Mark will contact other communities for examples of guidelines and present findings at a future meeting. Bob Smith suggested a portion of this year' s funds be applied toward a Phase I Study to set specific demonstration programs in place where applicable to be funded in subsequent years . Bob suggested these first funds be used as planning funds to begin a project, look at feasibility of projects, and these plans should be included in future development on a proactive basis . There was discussion if the City has an official document or guideline for traffic conduct required to be submitted by the developer. If so, this item could be included in the format of traffic study in addition to traffic calming studies . Tom Migatz inquired about guidelines for cul-de-sac construction as new areas are developed due to difficulty of snow removal . It was suggested that a policy and/or guidelines should be established for consideration of developers building cul-de-sacs, bubbles, and islands with issues of on street parking and difficulties of snow removal . Materials for suggestions, priority listings, examples, etc . should be directed to Donna for distribution to committee members . F. Turning lanes on Randall for entrance/exit to Brookside Drive and Almora Terrace. Oaks Club Development requested letter from the City citing the number of accidents at the Brookside Drive entry into Almora Heights Subdivision due to increased accidents . NSC Minutes January 13 , 1999 Page 5 Action: Tom Shergold will provide data requested and Eric Stuckey will respond to the requestor as the City has no jurisdiction over these roads . Randall Road is county, Brookside Drive is township and Almora Terrace is private . G. Reschedule NSC meetings NSC meetings for this year are rescheduled to meet the second and fourth Monday afternoon at 1:15 p.m. of each month. Update on College Green/Aronomink/Muirfield four way stop. All materials were given to the Legal Department and College Green resident regarding the decision for the four-way stop at this intersection. The resident pleaded guilty for failing to stop at the four-way stop sign. Meeting adjourned at 11 :40 a.m. Next meeting is scheduled Monday, January 25, 1:15 p.m. Respectfully submitted, DdvtUyLbnn a Wendling Recording Secretary 9mmja13