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HomeMy WebLinkAbout1998 NSC Minutes (2) e Minutes Neighborhood Services Committee Tuesday, June 23, 1998 10 :00 a.m. Members Present: Jim Genz Clay Pearson Curt Kramer Charlie Pitt Mike Millikan Rick Santiago Tom Migatz Eric Stuckey Dave Osborn Glenn Theriault Guest: Jim Lewandowski, Provena St . Joseph Hospital The meeting was called to order at 10 : 00 a.m. One correction to June 9 minutes - Tom Migatz credited Clay Pearson with the suggestion of extending the lane markings on Spring Street to improve traffic. There being no further additions or corrections, the minutes stand approved. III. A. Stop sign or alternative for reducing speed at intersection of Airlite and Ambulance Drive Jim Lewandowski, representative of St. Joseph Hospital discussed safety concerns regarding traffic at Ambulance Drive and Airlite intersection. Mr. Lewandowski stated the high volume is vehicle not pedestrian traffic . Traffic congestion results from Hillcrest parents delivering and picking up children, school buses, cut-through traffic exiting onto Foot Hill Road from Randall using Airlite Street, and employee traffic which is particular heavy around 7 :30 to 8 :15 a.m. The problem is compounded by vehicle volume, speed, and obscured view of oncoming traffic. NSC agreed the speed limit be reduced to enhance safety for both the Hillcrest School and St . Joseph Hospital . Members also suggested alternatives for the hospital' s consideration such as limit access to Ambulance Drive permitting use by employees and • NSC MINUTES June 23, 1998 Page 2 ambulances only; realign Ambulance Drive; suggest to Hillcrest school that buses enter school parking lot on the south rather than the north; and consult with hospital' s engineers for additional design ideas. ACTION: Tom Migatz will prepare a memo for COW to recommend speed limit be reduced to 25 mph on Airlite Street from Larkin Avenue to Country Knolls Lane. B. No parking signs on North Airlite in front of the new school in Valley Creek. Valley Creek School principal requested no parking 8 : 00 a.m. -3 : 00 p.m. , Monday through Friday, on the north and south sides of Airlite Street in front of the school . NSC agreed to grant this request as this is consistent with signage for other schools. ACTION: The police department will survey the neighbors in this area for proposed signage for no parking, 8 : 00 a.m. - 3 : 00 p.m. Monday through Friday during school session and will return the results to the next NSC meeting. C. Speed control at St. Andrew Circle and Sawgrass Court College Green Subdivision Mr. Brian D. Poynor requested methods to slow traffic for the safety of children and the neighborhood at the above location. ACTION: Clay Pearson will have the entire area viewed and assign the summer intern to map existing signage of the entire and present results at the next meeting. Clay will reply to the requestor. D. Roundabout status at Gifford and Division Street Public Works has painted lines for another circle for comparison At 1 : 00 p.m. today, Glenn Theriault is placing cones at intersection for trial turns by various size vehicles to determine circle size, curbing, and specific measurements for the turnabout . ACTION: Clay Pearson will have the summer intern to survey the neighbors; Police Department is accumulating accident data before and after the placement of traffic circle. NSC MINUTES June 23, 1998 Page 3 Add On #1 Clay distributed a request for proposed changes to Duncan Avenue . NSC members will study the information and will discuss at its next meeting. Add On #2 Clay distributed a survey sent to neighbors for modifications to Aldine and Wing Street modifications . The survey results are due to the City by July 3 and will be discussed at next NSC meeting. Other Discussion: The City met with Elgin Housing Authority to discuss uprising problems of drugs, gangs, unauthorized loitering in this vicinity. Clay or Eric will notify everyone by voice mail to notify meeting time to schedule a walk through at Clifford Owasco and Watch Courts to look at lighting, tree trimming, parking, demolitions, etc . Charlie Pitt stated he is meeting with ComEd this afternoon to re-establish the electric service at the Owasco Park which was disconnected approximately 10 years ago due to vandalism. Dave Osborn stated the basketball hoops in this park were removed about three weeks ago. Tom Migatz stated signage will be modified to include off street parking on east side of Clifford Avenue . The Southeast Neighbors are meeting tonight to confirm a neighborhood walk for July 11 at 1 : 00 p.m. The Lords Park walk is July 25, 10 : 00 a.m. 10 : 00 a.m. Public Works has received traffic data counts from the 24-hour demonstration counter placed on College Green Drive west of Mesa to include traffic coming from Randall onto College Green Drive . The counter records speed limit, time, number and size of vehicles, temperature, wet or dry conditions . Charlie has graph charts showing detailed traffic information. Installation and retrieval of the traffic counter is a simple process taking about one minute . The Counter device can be programmed up to one week in advance for timed counts . Eric Stuckey suggested Public Works Department invest in three NSC MINUTES June 23, 1998 Page 4 counters, one multi-licensed software package with continual upgrades for approximately $4500 . Clay inquired about the completion of Oakwood Hills subdivision survey being done by the Police Department . Jim Genz stated Tom Shergold has talked with neighbors in the College Green area regarding the requested stop sign and speed control device . Tom Shergold will present this information at the next NSC meeting. Eric Stuckey distributed an information article published in the Daily.Herald referencing the "Save our Streets" neighborhood group asking support for a residential parking permit ordinance covering areas of Dundee Avenue, Liberty Street, Summit Street and Park Street . Approximately 600 residents are being surveyed in this area. Eric will research the administrative costs for permits . Dave Osborn thanked Tom Migatz for helping with the signs for traffic from Bode Road to Lords Park Pavilion. Eric Stuckey welcomed new ROPE officer, Rick Santiago to the City of Elgin; he is replacing Jeff Swoboda who has been promoted to sergeant on the police force . There being no further business, the meeting adjourned at 11 : 05 a.m. Respectfully submitted, 4-7r,z14-14 Donna Wendling Recording Secretary Loni Mecum City Clerk Minutes Neighborhood Services Committee Tuesday, June 9, 1998 10 : 00 a.m. Members Present: Rob Hartman Clay Pearson Charles Gruber Charlie Pitt Tom Migatz Jim Saletta Mike Millikan Eric Stuckey Others present : Marty Gregory The meeting was called to order at 10 : 00 a.m. The May 26 , 1998 minutes were approved as written. III (A) Two-way traffic on Center Street between Kimball And North Street Possibly the original rationale to make this a one-way street was to prevent eastbound traffic on Kimball from using this one block section as a shortcut to avoid Dundee in order to go south on Center/Villa Street . ACTION: NSC agreed to change this to two- way traffic on Center Street between Kimball and North Street . The section between North and Dexter will remain one-way. The intersection of Dexter/Dundee/Center will be modified in the coming month. (B) Left turn from Chicago Street onto Grove and Douglas Presently a left cannot be made onto Douglas until after passing Grove Street . ACTION: Tom Migatz will do signage and pavement marking (two arrows) to clarify that left turns can be made at both Grove and Douglas . (C) Central Business District parking fine signs Since the Council has changed the parking fines back to $10 from the $25 fee, there is no need to resign for fines . Tom Migatz brought up an issue with the wording of an ordinance (Chapter NSC Minutes June 9, 1998 Page 2 11 . 60) with regard to handicap signs and fines that a conflict exists with the language . ACTION: Chief Gruber stated Tom Shergold would check the ordinance and identify procedures being followed. If a conflict exists, it should be clarified and scheduled by EPD Traffic Division for COW agenda. (D) Residential parking - downtown Elgin A downtown resident, Sharon Rose Nissley, 17 M N. Grove Avenue, requested parking near her residence during the day. She utilizes Mr. Goldstein' s business parking lot during evening and night after employees leave . Chief Gruber suggested landlords in the downtown area should be working with their tenants for parking their vehicles both day and night hours . Jim Saletta suggested this is an issue that should be studied for the future as downtown loft tenants increase . ACTION: The conditional use data for the residential unit will be reviewed. Clay will prepare information for this subject matter. (E) Stop sign - Regent Street and Arlington Avenue A citizen from the southeast neighborhood requested a stop sign at the intersection of Regent Street and Arlington Avenue . The DCA conducted a survey and found this is an uncontrolled intersection. NSC agreed traffic going east on Regent should be stopped at Arlington. Other intersections to be addressed for possible stop signs are Arlington and Sherman; Bowen and Sherman; and Bowen and Regent . ACTION: Tom Migatz will prepare a memo for the COW for a stop sign at the intersection of Regent Street and Arlington Avenue . Add on #1 Tom Migatz distributed information from the Internet regarding Neighborhood Traffic Calming: Seattle' s Traffic Circle Program and Traffic Circle Design Criteria from the City of Seattle . Tom noted the articles stated a considerable percentage of decrease in traffic accidents contributed to the benefit of traffic circles . Jim Saletta inquired as to feedback from the Fire Department after the installation of the traffic calming devices . Jim stated when planning for these devices that provisions continue NSC Minutes June 9, 1998 Page 3 to be considered for larger equipment to make turns as well as easy access to areas . Jim suggested the Fire Department would work with Engineering to plan dimensions of circles to accommodate fire equipment . A mock-up plan can be set up to drive the fire trucks through for a sample run. All departments will work together when planning for traffic calming devices . It was recognized that not every piece of equipment is required to go through every intersection, but the important aspect was planning for alternatives . Each traffic calming device involves choices and trade offs but neighborhood' s quality of life improvement is the goal . Add on #2 - Follow up on Stop sign on Airlite Street at Ambulance Drive (T-intersection) Tom Migatz studied this issue and presented sketched drawings with the conclusion that it is not logical to stop traffic on Airlite because of two private driveways . One driveway being Ambulance Drive at Provena St . Joseph Hospital, the other driveway at Hillcrest School . A better solution to this issue is to place signage for pedestrian crossing and the school principal should request crossing guard if they the school desires . Many parents park in the hospital parking lot to pick up their children creating more pedestrian traffic . ACTION: Eric Stuckey will work with Ray Moller, who is discussing other issues with the hospital on this request . Add on #3 - Followup on Kim' s Karate request for parking spaces. On Spring Street. An ordinance states no parking within 20 feet of crosswalks unless otherwise signed or directed. After measuring, the current location provides a total of 47 feet from the intersection. Traffic backs up rapidly at this intersection. Tom Migatz suggested extending the lane markings further back on Spring Street to improve traffic flow. These lane markings to improve lane usage will also help accommodate parents to drop off children in front of Kim' s Karate . NSC Minutes June 9, 1998 Page 4 Add on #4 - Request from Mr. Jerry' s Hair Salon for removal of no parking on east side of Crystal Street between South Street and West Chicago. Rob Hartman suggested posting a "No Parking 2 am to 6 am" Zone for the east side of Crystal Street thereby accommodating Mr. Jerry' s employees and customers as well as allowing the police to locate vehicles for towing. On Crystal Street, the first sign would be placed at Crystal and South, a second in the middle of the street, and a third sign at Crystal and West Chicago. Discussion took place as to whether parking should continue to be prohibited at the intersection. ACTION: Tom Migatz will check the current ordinances in anticipation of signage for prohibiting parking on Crystal Street directly across from the T-intersection of South and Crystal . Rob Hartman will survey property owners before the signage is placed. There being no further business, the meeting adjourned at 11 : 10 a.m. Next meeting: June 23, 1998 - 10 : 00 a.m. Agenda items due: June 15, 1998 2nd Floor Conference Room Respectfully submitted, 4A-n,11,(01A747iWin( Donna Wendling Recording Secretary Minutes Neighborhood Services Committee Tuesday, May 26, 1998 10 : 00 a.m. Members Present: Pat Andrews Deborah Nier Tom Migatz Clay Pearson Mike Millikan Charlie Pitt Ray Moller Guests: Rich Sanders Dave Johnson The meeting was called to order at 10 : 00 a.m. The May 12 , 1998 minutes were approved as written. III (D) - Presentation by Rich Sanders, Request to vacate Perry Street for St. Edward High School Expansion Rich Sanders presented a four-step expansion plan proposed to upgrade St . Edwards High School . Upon completion the school will have additional classrooms, labs, chapel, and gym. He discussed the school' s efforts in communicating and working with the neighbors . Most neighborhood residents have been very supportive . Those properties needing to be acquired have signed letters of intent to sell to the school . The proposed expansion plan depends upon the vacation of Perry Street from Locust to Crosby Streets. Pat Andrews stated the expansion drawings need to be submitted to the Planning and Zoning Board as a conceptual plan for staff approval before a decision can be made for vacation of right of way. Mr. Sanders agreed to follow this recommendation and submit the plan to the Zoning Board. After the conceptual plan review, NSC will then make a recommendation to the COW for consideration of vacation of Perry Street . Vendor Presentation - Traffic data device Dave Johnson, Brown Traffic, demonstrated a portable traffic counter/classifier that can be used to collect traffic data consisting of date, time, volume, speed, and size of vehicle . This data is downloaded into a software program that generates NSC Minutes May 26, 1998 Page 2 data, graphs, and reports according to information desired. Cost per unit is $997 with a one time fee of $1500 for the software . Mr. Brown will work with Charlie Pitt to install traffic devices for demonstration on College Green in the area of Muirfield in College Green subdivision after the temporary stop signs are removed July 24 . Dave Osborn inquired about insurance for replacement units. Units are available for one-half the original cost if lost or stolen. (A) Stop sign at intersection of Airlite and Ambulance Drive Pat Andrews stated visibility is obscured at this intersection due to the crest of the hill on Airlite plus traffic congestion at Hillcrest School located across the street . School will be out of session within the month thereby giving additional time to study the issue . Tom Migatz will sketch drawings for this intersection and submit to NSC for further review. (B) Four-way stop sign at intersection of Royal Blvd. , Valley Creek and Clearwater A 4-way stop request at this intersection was denied as it does not meet warrants . An alternive access to Royal from the north is a multi-way on North Lyle and Royal . Crossing guards will be available for the school crossings . Clay Pearson will contact the requester with regards to advise current actions being taken at this time. Paint striping will start on Royal Blvd. east of the bridge going to Randall Road with 11 ft driving lanes, bordered by 4" solid white line, tapered to the corner allowing cars to pass . (C) Speeding traffic at intersection of South and Vine This item was referred to Resident Officer Hartman. (E) Speed limit sign and 4-way stop at Woodview Circle, Woodview Drive and Canterbury This item is FYI as neighbors will be surveyed by the Elgin Police Department Community Service Officer before a decision is made . Add On Item (1) Update on parking in front of Kim' s Academy Debbie Nier inquired about the status of the request for parking v . NSC Minutes May 26, 1998 Page 3 in front of Kim' s . Tom Migatz stated the area has been measured and there is an ordinance restricting parking 20 feet away from any walk area. Debbie stated complaints had been received from employees at Hines, corner of Douglas and Highland, that it is difficult to get out of the Civic Center parking lot onto Douglas Avenue due to traffic stacking at this intersection between 4 : 00/5 :30 to 6 : 00 p.m. Debbie has discussed with Tom Shergold the possibility of posting a sign saying "do not block intersection. " Pat Andrews stated that after the reconstruction and resurfacing of the parking lot there would be two additional alternatives for exiting the Civic Center which will alleviate all traffic using one exit . Add on item (2) Dave Osborn stated he recently met with a neighbor of Grolich Park who expressed concern about the increase of violence, drug activities, and illegal events in the park area. The neighbor asked if an extra street light could be added in the parking lot . Charlie Pitt stated the electrical service has just been repaired and all the lights should be operational at this location but there has been no upgrade request . It was suggested to have a light from a ComEd pole turned towards the park. If the electric is on the city right of way, it could be installed by ComEd without delay. Dave Osborn stated he talked to Sandy Freeman in reference to the many problems with gangs at Clifford Owasco Park. Also, there is illegal parking on the east side of Owasco. Signs are posted for "no parking 12 : 00 p.m. to 6 : 00 a.m. " Dave asked if the two parking areas closer to the park could be posted no parking to discourage continual car repairs on the street . Tom Migatz will adjust the signage with arrows to clarify for no overnight parking. Add on item (3) Mike Millikan stated the owner at 883 Grace had contacted him again because the tree bank is continually being damaged. At a previous meeting, NSC recommended to put up a some type of barrier such as guard rail, boulder, or high curbs . Mike stated the owner is in favor of installing a guard rail . NSC Minutes May 26, 1998 Page 4 Add on item (4) Tom Migatz updated NSC regarding the stop sign at the Pavilion in Lords Park. Oakwood traffic will be stopped from the north and make the drive (Pavilion Drive) one-way. Dave Osborn stated the master plan shows the same changes and contractors will stripe plus provide additional parallel parking. IV (A) Lords Park Association Walk Clay asked that everyone place Saturday, July 25th on their calendars and additional information would be forthcoming. IV (B) Gifford Park Association Housewalk This housewalk is scheduled for two days, September 19 and 20 . The City will help support this event and make sure the areas are cleaned. Street signs and historic signs should be in place in the near future for this area. Clay asked for volunteers needed for the Lords Park Association walk scheduled for May 31, 1998 There being no further business, the meeting adjourned at 11 :40 a.m. Next regularly scheduled meeting: June 9, 1998, 10 : 00 a.m Second Floor Conference Room Agenda items for next meeting due: Monday, June 1, 1998. Respectfully submitted, 0 'L Donna Wendling, Recording Secretary Loni Mecum City Clerk MINUTES NEIGHBORHOOD SERVICES COMMITTEE MAY 12, 1998 10 :00 A.M. Present : John Demmin Mike Millikan Paul Ehorn Dave Osborn Jim Genz Clay Pearson William Grant Charles Pitt Dave Lawry Glen Theriault Tom Migatz The meeting was called to order at 10 : 00 a.m. on Tuesday, May 12, 1998 . The April 14 NSC minutes were approved as written. III. A. No parking on Ash and Birch Streets Officer John Demmin discussed the problems of overcrowding in the neighborhood, hazardous nature with junk cars parked two and three deep on streets, and drug problems . The Police Department requested No Parking/Tow Away Zone signs be installed on Ash and Birch Streets . No changes will be made on Kingsley Avenue until after new construction completed. Officer Demmin has contacted the places of business in the surrounding area who are in favor of no parking on these streets . NSC agreed to the installation of signs stating "No parking/Tow Away Zone/ 12 : 00 midnight to 6 : 00 a.m. Clay Pearson will prepare a memo for the COW meeting. B. Off peak flashing lights at various intersections Dave Lawry suggested to change various intersections to flashing lights after 12 : 00 midnight as the traffic is very light at this hour. NSC agreed and the first change will be made on Kimball Street from Grove Avenue to Dundee Avenue . Future areas will be targeted to change to flashing lights at intersections beginning in the downtown area and expanding to the outer areas . Articles will be sent to the media and plus published in the Spirit newsletter to inform the public of changes . NSC MinutP May 17 , 1AQR Page 7 C. 500 Block of North Aldine one-way north and no left turn at Wing Street and North Aldine NSC agreed to survey the entire neighborhood for a proposal of Right turn only on Aldine rather than making a one-way street . Clay Pearson will prepare the survey to be done in the next two months . D. Three-way stop at Eastview and Preston Avenue intersection The Police Department will do a traffic count data in June to see if this intersection meets warrants for a stop sign. E. Speeding on Adams Street The Police Department are at this location often as there is definitely a speeding problem. NSC agreed that a bulb-out would be conducive to slowing traffic on this street . Public Works will prepare drawings and a neighborhood survey will be done in June . F & G. Re-evaluation parking restrictions on Arlington Avenue and St. Charles Street Clay Pearson will prepare a survey for the neighborhood to determine removal of parking restrictions by the end of July. H. Stop sign at Oakwood and Bode Road Dave Lawry will prepare a memo for COW for a stop sign on Oakwood Boulevard at Bode Road. I. Senior Services Request for Accessible Parking At Fulton Street and Grove Avenue Deb Nier stated the Century Partnership Traffic Group would support parallel parking and encouraged using the city parking lot across the street for senior citizens . If handicapped parking is designated, it would be available to the public with no guarantee that it would be available for senior citizens only. NSC Mi nntPq May 12, 1 99R PagP ' Deb Nier asked that it be expressed to the Senior Services that any regular parking still can be used for expanded time frames to assist those handicapped to park close to the center. Charlie Pitt, Public Works will adjust the time settings for the cross walks . Jim Genz stated the Police Department would educate the senior citizens with regards to understanding the cross walks signals . J. "No parking here to corner" sign at Lincoln and Liberty NSC agreed that signs should be installed at this location to increase visibility of oncoming traffic . Public Works will install no parking here to corner signs at 75 feet each side of Liberty and Lincoln Streets . K. "No parking here to corner" sign Division Street and Tennyson Court NSC agreed to the installation of signage at this location for increased visibility however sign would read "No parking between signs" for clarification. Tom Migatz will prepare the signs for installation. L. Traffic Control at Douglas Street and Dexter Court Traffic at this intersection does not meet warrants for a stop sign. NSC agreed the continued use of the existing crosswalk at the intersection. Eric Stuckey will relate the decision to the Police Department . IV A.& B. Lords Park Association request for five roundabout Structures and City Departments comments on structures The residents of Lords Park neighborhood expressed great interest in roundabouts as a means to slow traffic in their area. NSC Mi ntitaa May 19, 1 99R PagP 4 These residents will be surveyed for more detailed information as to specific type of devices and locations to best serve the purpose . Dave Lawry stated the necessity to establish a plan of action for requests for traffic calming devices : (1) survey the neighborhood (2) determine what the whole neighborhood wants (3 ) evaluate all conditions including access for emergency vehicles . Planning ahead for calming devices to be installed during reconstruction is the most advantageous; however, if installation cannot be done at this time, then construction should be done in such a way that would allow a traffic calming device be installed at a later date . It appears the demand for these devices could be very high; therefore, it is imperative to devise a process for neighborhood requests and then submitted to City Council . Dave Osborn suggested the process include a study by the City to determine locations where traffic devices are most needed. Dave Lawry stated these requests be considered during budget planning. The Fire and Police Departments have concerns with regards to the type and placement of traffic calming devices as plans must be proposed for allowing emergency vehicle traffic into these areas without the traffic calming devices being a deterrent . Charlie Pitt stated he will locate an article referring to a step by step decision making process for using traffic calming devices . Mike Millikin handed out information he received regarding Neighborhood Design and Traffic Calming seminars to be held September 10-11, Madison, WI . NSC agreed that a subcommittee be formed for the purpose of working on a process for traffic calming device requests. Subcommittee members will meet Tuesday evenings after 5 : 00 p.m. : NSC Mi ntitPa May 1 2 , 1 99A PacgP S Subcommittee members : Clay Pearson, DCA Glenn Theriault, Police Dept . Dave Lawry, Public Works Deputy Kramer/Will Pratt, Fire Dept . Eric Stuckey, Budget/Public Information Jim Genz, Police Dept . Neighborhood representatives : Brigid Trimble, Neighborhood Housing Services Dave Captain, Eagle Heights Rope Officer, West side V. A. Demonstration - traffic counter device A Vendor demonstration will be at the May 26 NSC meeting. A more efficient and updated traffic device is needed to accumulate traffic data that can be downloaded to a computer. B. Procedures for basis of decisions for NSC requests Stop Sign Requests - (1) 5 years accent data at intersections from EPD - Counts - EPD trailer - Public Works if other technology becomes available (2) Existing conditions - immediate to surrounding -Public Works traffic - Signage - Geometric - Topography (3) Compare to statistics/analyze - Communication Yes - Council No - Communicate to citizen NSC Minntpa May 17 , 1 99R Page Speed Requests (1) Speed survey - END traffic - Public Works traffic - if technology available (2) Compare with standards - 85th percentile Address : - Alternatives - Enforcement - Adjust speed limits - requires COW memo - Traffic calming - requires CC approve project - Neighborhood involvement/education (3) If no problem - Share information with requestor Parking - (6 month - post and evaluate) (1) Existing conditions - No. Of stalls - Time limits - Nature of request - Alternative parking arrangements (2) Evaluate consequences (3) Survey directly affected citizens - Non-safety issue (4) Consistency of standards (5) Uncertainty - Temporary signage - EPD request (6) Yes - requires COW memo - Temporary plus here to corner - Administration No - goes back to citizen The meeting adjourned at 12 : 00 noon. Next regularly scheduled meeting: June 9, 1998, 10 : 00 a.m. Second Floor Conference Room Agenda items for next meeting due: Monday, June 1, 1998 . Respectfully submitted, Donna Wendling Recording Secretary Loni Mecum City Clerk Minutes Neighborhood Services Committee April 14, 1998 10:00 A.M. • Members Present: Dennis Ahrens Mike Millikan Jim Genz Charles Pitt Dave Lawry Eric Stuckey Mike Millikan Tom Migatz A. Traffic calming presentation Michael Wallwork gave an excellent two-day presentation to city employees, neighborhood groups and the general public. He presented different types of calming devices to slow traffic in various situations and locations. A temporary roundabout was installed at Division and Gifford for one month on a sample basis. It is hoped this new type of device will slow traffic. It was suggested during the fall we invite Mr. Wallwork back again to work on proposals and designs of problem areas. It was also suggested we extend an invitation to other cities experiencing the same problems thereby helping to offset expenses of only Elgin paying for consulting services. B. 4-way stop at College Green/Muirfield/Aronmink Traffic studies were conducted the last few days by the Police Department with results showing that 85 percent westbound vehicles were traveling 45 mph. Eastbound studies were also completed as of this morning with reports still in printing process. There is no record of any accidents. Studies show this location does not meet warrants for a stop sign. There is definitely a speeding problem and Police will continue to enforce the area. NSC will work with a representative of the neighborhood, Ann Cannata, for a Neighborhood grant of$15,000. The City is willing to meet with the neighborhood group to help toward the receipt of a grant and discuss plans for increased safety for children while waiting on school buses. Eric Stuckey suggested we work with U-46 to move bus stops so the children do not have to cross College Green. NSC agreed these intersecting streets would be a good location for a roundabout to help slow traffic. Tom Shergold will call Ann Cannata this afternoon to inform her of the above discussion plus encourage her to also work with the school district to establish safe bus stops. NSC Meeting April 14, 199R Page 7 • Eric Stuckey asked about alternate methods to accumulate traffic data as opposed to using the trailer. Charlie Pitt will contact a traffic resource representatives for a future demonstration to the NSC. C. Tractor trailers in traffic lanes on Gifford Road Officer Jim Genz will talk with U. S. Can Company about alternative staging areas to the north of their property to improve traffic safety on Gifford Road. D. Comprehensive Stop Plan for Jay and Harrison Neighborhood NSC agreed with the proposed plan for multiway stop signs as shown on a map. Tom Migatz will prepare a memorandum for the May 13, 1998 COW. E. Coordination and support for GPA Housewalk- September 19 and 20 The Armory will be home base for the housewalk this year. A time should be set to look at the areas involved around the housewalk locations for tree trimming by Parks and Public Works will watch and clean graffiti. The ABODE housewalk is scheduled at the end of May and general cleaning should be on the agenda for this walk. F. Temporary parking for Seigles employees on Davis Road Seigles requested temporary parking on Davis Road for employees during construction at company headquarters beginning immediately through September. It was suggested to give a 90-day temporary parking permit for one side of the road with the least number of driveways. At the end of 90 days, the parking situation will be reviewed. Dave Lawry, Tom Shergold, and Tom Migatz will meet tomorrow at 7:30 a.m at the site to determine the best areas along Davis Road for temporary parking. G. School zone speed limits and raised sidewalk corner of Villa and Liberty The street corner at this intersection is very low and believed to be a contributing cause to the injury of a child by a passing vehicle. The sidewalk and curb issues will be resolved in May when IDOT completes the resurfacing of this route. White striping should be done to alert moving vehicles of areas where children cross the street After IDOT's completion,Tom Migatz will follow up to assure that all striping and signage is replaced and check the area for possible additional signage. r NSC Meeting April 14, 1998 Pay H. No parking on one side of Woodview Circle Oakwood Hills traffic construction was discussed at the September 15, 1997 NSC meeting. At that time residents had requested a four-way stop at Woodview and a three-way at Varsity. Stop signs on private courts or a five-way stop was not installed as warrants were not met. Jeffery Rice sent a letter to the Mayor requesting a south-bound stop sign on Woodview Drive at Berkshire Court/Varsity Drive, speed limit signs, and signs at pedestrian crossings in the Oakwood Hills neighborhood. The Police Department should have personnel the second week of May to survey residents of this area with results available to the committee by the first of June. Office Genz will check the traffic data for accidents to determine if a stop sign request meets warrants. In further discussion,NSC stated that upon completion of Shales Parkway, Varsity Drive would probably experience less traffic. I. Parking at 5 South Spring- front of Kim's Black Belt Academy In September, 1997, Mr. Kim requested parking at this location but request was denied due to (1) the proximity of the railroad and (2)the need to accommodate stacking of traffic at the intersection of East Chicago Street and Spring Street. The Partnership's Parking, Traffic, Maintenance and Security Committe requested that NSC reconsider a request from Kim's Black Belt Academy for parking in front of his business at 5 South Spring Street. Mr. Kim asked for two or three parking spaces or loading zone in front of his business. NSC denied this request again because there is not enough room for a loading zone or parking at this location. Dave Lawry will prepare drawings with dimensions and traffic counts substantiating denial of request and forward to Debbie Nier. J. For School C in Valley Creek Subdivision - school zone speed limits, no parking, and a 4-way stop at Royal and Valley Creek Drive Officer Jim Genz met with the school principal to plan ahead for child safety prior to the school opening. Crossing guards will definitely be located at Royal and Valley Creek and possibly more crossing guards at Lyle and Valley Creek. Multi way stops are planned are Airlite and Valley Creek and possibly at Lyle and Valley Creek. Further study is needed before placing additional stop signs at requested locations of Royal and Valley Creek and/or Canyon and Valley Creek and/or Canyon and Airlite. "No parking" only in front of the school is planned at this time. NSC Meeting April 14, 199R Pau 4 School speed zones will be placed from Royal and Valley Creek, from Wood Ridge Court to Royal Boulevard, along Airlite and Valley Creek. On Royal Boulevard, from McLean to Randall or Tyler Creek to Randall, Public Works is doing a paint striping program making 11 ft driving lanes, a skip dashed center lane, using 4" strip white stripe, 6 feet away from curb, cut off at intersections. Meeting adjourned at 11:55 a.m. The next regularly scheduled meeting- -Tuesday, May 26, 1998, 10:00 a.m. -2nd Floor Conference Room,North Tower Respectfully submitted, Donna Wendling, Recordin• ecretary Loni Mecum City Clerk Minutes Neighborhood Services Committee March 17, 1998 10: 00 A.M. Members Present: Pat Andrews Mike Millikan Joe Kline Dave Osborn Curt Kramer Clay Pearson Dave Lawry Charles Pitt Tom Migatz Tom Shergold Eric Stuckey Others present: Lindsey Harris, U-46 School District Kim Forbes, Hemmens Butch Wilhelmi, Hemmens The meeting was called to order at 10 : 00 a.m. in the Council Conference Room. The minutes were approved as written. Add On Item: School Bus Parking on North Grove Representatives were present from U-46 School District and Hemmens Cultural Center to discuss ideas to resolve the school bus parking problems during concerts at the Hemmens . Dan Zack, Gail Borden Library has communicated his objection to buses parking on the west side of North Grove from Kimball Street to the Hemmens Auditorium due to his perception of health and safety factors for the library employees and patrons . Butch Wilhemi, stated the problem was more pronounced for limited times when 40 school buses arriving approximately the same time for five events scheduled for ten days . The main concern is to load and unload students in a safe manner as close as possible to the Hemmens without having children cross the street . The night before the event "No Parking" signs were temporarily placed on North Street but there is not enough room here for 40 buses . Butch suggested the night before bus events, parking on North Street be reserved • 1i •1 • 14 . 1 i I . ' . for bus parking. On the day of event, detour North Grove Avenue at Water Street and North Street at Brook Street . Buses could be unloaded and staged on North Street . Kim Forbes suggested ESO schedule concerts farther apart to allow more time to move bused students attending event . Dave Lawry suggested extending time of concert so fewer buses would be arriving and departing at same time . Butch stated ESO would object because the Musician' s Union would object due to extended time limit . Clay Pearson suggested that Dan Zack be notified in the future when 40 buses would be arriving for special events at Hemmens . Various suggestions were made to address the problem; however, the Fire Department and Police Department expressed concerns with blocking the street, parking on both sides, or re-routing traffic because access must be available for emergency vehicles . The Police Department stated they could handle the arrival of 20 buses as far as loading, unloading, and staging; however, the problem arises when 40 buses are present . The Police will be at the location for tomorrow' s event to enforce bus traffic and assure that buses do not wait in front of the library. Lindsay Harris stated buses from U-46 could be directed to return to the school rather than sitting and waiting on city streets. Eric Stuckey will study the parking problem for further consideration. III (A) NSC Meetings rescheduled NSC agreed to meet on the 2nd and 4th Tuesdays the week of Council Meetings . Meeting at these times will better accommodate members and timing for items to be placed on COW agenda. (B) Information on Traffic Calming Design by Michael Wallwork Clay Pearson confirmed Michael Wallwork coming to Elgin on Tuesday, April 7th. The NSC will meet with Mr. Wallwork at 2 p.m. , 2nd Floor Conference Room. Mr. Wallwork will make a presentation at 7 : 00 p.m. in the Council Chambers and everyone is invited to attend. On April 8, 12 noon, lunch is scheduled at St . Mary' s; those attending should contact Donna Wendling, X-5592 . The meeting Wednesday is to address historic district issues . (C) Stop Sign at Jay and Harrison Dave Lawry, Charlie Pitt, and Tom Migatz will study this location and the surrounding areas for stop sign placement and to improve traffic flow. Item to be discussed at the next NSC meeting, April 14 , 1998 . (D) Designation of North Aldine Avenue for one-way street It was reported that a resident requested making North Aldine one way. The owner was advised that he should get a petition from neighbors to gauge their perspective . There was concern from NSC members about the request . (E) Treebank Damage at 883 Grace Street The treebank is continuously damaged by trucks entering and exiting a truck bay at Rogers Transportation. The business owner has offered to pay the costs for materials required for repairs . NSC discussed the situation and suggested installing some type of barrier, such as guardrail, boulders, or high curbs . It was a consensus not to place materials flat on the treebank as the problem would continue and the materials would crack and crumble and become unattractive without solving the problem. Mike Millikan is checking into these suggestions and will contact the owner of future action. (F) Civic Center Parking Lot Rehabilitation Dave Lawry presented the rehabilitation concept stating it was going for bid in May, 1998 . The concrete islands with ticket booths will be removed, an access added to Highland Avenue, leaving a total of 263 stalls. It is planned to schedule the major grinding, stripping, and resurfacing construction during the weekends . Dave asked for input from members regarding sidewalk changes and or extension, pedestrian pathways, 0 NSC Minntec March 17, 1998 Page 4 relocation of entrance/exits, handicap parking stalls required, and ways to conserve the trees . (G) Tractor trailers parking in traffic lanes on Gifford Road Semi-tractor trailers are parking in traffic lanes while conducting business at U. S . Can Company. Jim Genz showed a video tape of this location. Usually, the trucks are pulled off the road as far as possible. There is little choice of area for trucks to park while waiting to unload. Jim Genz suggested the area may need more police enforcement and that he would also contact U. S. Can to give direction that the trucks use Gasket Drive for staging. Meeting adjourned at 11 : 50 a.m. The next meeting scheduled - - Tuesday, April 14, 1998 10: 00 a.m. - 2nd Floor Conference Room, North Tower Respectfully submitted, °I9L-Irt72'44 -9Cd_92r/ Donna Wendling, Re rding Secretary • LONI MECUM CITY CLERK Minutes Neighborhood Services Committee January 19, 1998 10:00 A.M. Members present: Curt Kramer Debbie Nier Dave Lawry Clay Pearson Tom Leetz Tom Shergold Tom Migatz Eric Stuckey Mike Millikan Others present: Officer John Demmin The meeting was called to order at 10:00 A.M.. The December 1, 1997 Minutes were approved with a correction in Addition#3 changing two on-street parking spaces to four on-street parking spaces. Item(L)was moved to first item of discussion as Officer Demmin was presenting this request. L. "No Parking Signs" on Poplar Creek Drive between Chicago Street and Yew Court. Officer Demmin stated the request is actually for no parking on Poplar Creek Drive from Chicago Street to Rosewood Court with Yew Court being the first court. The residential area north of Rosewood Court currently posted"no parking,tow away zone." The complex south of Rosewood Court is divided between two management groups: Huntington Park on the west side of road and Crestwood on the east side. During two years of patrolling this area, he has seen many hazardous patterns that can be improved with a parking ban. One, during a school year,there are approximately 25 to 30 school buses picking up children coming from all parts of the complex. With the combination of the streets being close together and cars parked on the street, it is difficult for drivers coming off the private streets to see north or south bound traffic. Since Shales Parkway does not extend north, Poplar Creek Drive is used as a thoroughfare. The Police Department receives many complaints from bus drivers regarding cars going around the stop signs. Officer Demmin gives assistance to the buses as much as possible based upon patrol time. Two,both Crestwood and Huntington Parkway issue parking stickers for the parking lots and both tow if a car does not have a sticker. NR( Minntec - Tanuaty 19, 19911 paw 7 Three,there is a lot of overcrowding in this area due to unauthorized residents, many basement dwellers who are not listed on the leases. Four, the largest faction of a gang, the Gangster Disciples do numerous drug sales and many of the sales are conducted from parked cars on Poplar Creek Drive. With parking allowed on the street, this allows for people to pull up, make their drug purchase and pull away quickly. Also, when you have a roadway that is a thoroughfare and gangs congregate, with or without drug sales, the possibility for a drive-by shooting exist as they have an escape route of Bode or Chicago Street. Sgt. Shergold corroborated Officer Demmin's statement regarding the large number of drug sales from parked cars. Officer Demmin requests no parking in the residential area, but retain "no parking, tow away" zone north of Rosewood. Approximately 50 - 70 vehicles have been towed from this area in the last six months. Sgt. Demmin has talked with both management groups who are in favor of no parking because they realize the people parking on Poplar Creek Drive are unauthorized residents. By prohibiting parking in the residential area, it would facilitate a better environment for the police to patrol this area. Huntington Park complex has invested large sums of money in their property and recently paved marked their parking lot. Both complexes provide visitor parking in their parking lots. Clay requested that Officer Demmin obtain a letter from the mange companies stating their position on the no parking issues for support in forwarding this request to the City Council. Officer Demmin will get a letter and give to Sgt. Shergold who in turn will forward the letter to NSC. Clay asked if would make a difference if part of Poplar Creek Drive was posted"no parking" and another part posted"tow away zone". Clay suggested that it be tow away zone for consistency. Sgt.Shergold supported Clay's suggestion of maintaining consistency as well as it would benefit the Police Department. Sgt. Shergold stated the tow away zone will help address the safety issues and gang problems as it gives the advantage of Police Department to take immediate action. Clay asked about surrounding areas that we should be looking at for spillover-- Ash and Birch Streets. Sgt. Demmin stated there has been an increase of parking on Ash and Birch since"no parking"for snow route is in effect from November to March. Because there is no restriction on Ash and Birch, Sgt. Demmin stated depending on the outcome in this area regarding the no parking restriction request, he may be coming back to the NSC to make another request for no parking on the spillover streets. Public Works will review the pedestrian crosswalks on Poplar Creek Drive for repainting and possible signage to aid in safety for children crossing to board buses. a NSC`.MirorteC - Tannary 19, 1998 Pam 1 The NSC was in favor to place"no parking , tow away zone" on Poplar Creek Drive from Chicago Street to Rosewood Court. Tom Migatz will prepare a memo for the February 11 COW agenda. A. Four-way stop at College Green/Muirfeld/Aronmink Eric Stuckey stated he had talked with Ms. Cannata who attended the NSC meeting December 1 regarding safety concerns for the neighborhood. Ms. Cannata is eager to have the speed trailer begin collecting data; however, to date weather has not permitted conditions to use the trailer. Tom Leetz presented an in-depth study regarding the seriousness of the speeding, the safety of children and the neighborhood. He has talked with residents who support their neighborhood efforts lead by the town home association in signing a petition for additional signage. Since the studies were completed, there have been two reports of cars having to brake to avoid children. Tom stated he felt the NSC should be concerned with the 21/2 page opinion regarding the intersection of College Green/Muirfield/and Aronomink stop sign. Tom asked if NSC could take the statistics of his written opinion and see if they would warrant a 4-way stop sign if it were approached from the standpoint of foreseeable danger and negligence. In Tom's research,the residents want to keep the bus stops in the same locations so they can see their children. Curt Kramer stated that whatever philosophy we use in making a decision in this case may have to carry over for cases similar in nature. Eric Stuckey suggested looking at this situation with documentation from the traffic trailer to see if data will warrant a stop sign. Eric stated we do not want to give the residents a false sense of security by placing a stop sign in this area as a stop sign does not reduce speed. He suggested looking at other means such as traffic coning. There is parking on College Green which is another issue that should be addressed and the fact that a number of residents are speeding in their own area. If a 4-way stop were installed here, there would be three 4-way stops in a row. Clay suggested we gather all data information and share it with the residents of College Green for their input to help resolve this problem. There are issues of speeding, parking, and residents familiarity with their surroundings. Dave Lawry stated some of these same conditions existed in Cobblers Crossing area. The Police Department worked with the residents, did speed studies, checked license plates and gave reports to the association that the residents themselves created their own hazards and suggested if NSC Minutes - January 19, 1998 Page 4 they gained control of their actions in speeding,their problems would be resolved. Dave suggested we do the same for College Green. Eric stated we should collect all available data and asked Tom if he would forward this to the City Legal Department for an opinion, and invite Legal to join NSC at our next meeting. We need to know our liability of exposure regarding installation of an unwarranted 4-way stop sign. This item will carry over to the next NSC agenda. C. Lillie Street Overnight Parking The NSC has reviewed the request for no overnight parking on Lillie Street from Porter Street to Lords Park and recommends prohibiting parking from 2:00 a.m. to 6:00 a.m. Clay Pearson will prepare this item for the February 11 COW agenda. D. No Parking both sides St. Charles Street Chief Gruber was absent this meeting for input regarding no parking on St. Charles Street. At present parking on this street is restricted depending upon odd or even number. Clay Pearson was contacted by one resident on Arlington who is disenchanted with the parking regulations and inquired about the time line of follow t.p. Clay stated in order for the residents to experience the parking during different seasons that follow up is scheduled for spring. Clay said he had asked Chief Gruber to gather data regarding the number of tickets issued for parking. Clay suggested doing a survey in March. E. Parking restriction evaluations Clay and Eric will prepare a survey to follow-up and evaluate various areas where parking restrictions are in force. Some of the areas include: St. Charles Street, Raymond Street, and Gifford Street. F. Wing and State Street Traffic congestion. Dave Lawry is writing a letter in response to an inquiry from Mr. Matthew M. Kunz regarding back up of traffic at this location. This intersection is budgeted and scheduled for repair the year 2000. G. Additional parking space in front of Studio One Hair Design, 151 E. Highland Tom Leetz will check with the furniture store to see if the additional parking space for Studio One would cause any problems with their store. NSC suggests requesting this one parking space as NSC Minntec - Iannary 19, 199,1 Page S long as it does not interfere with access to the furniture store parking lot. Clay Pearson and Tom Migatz will prepare this item for the COW agenda. H. Parking time Limits for the Gausthaus Presently there is 1 hour parking in front of the Gausthaus; however Fritz stated it changed approximately 1 year ago and he would like it returned to 2 hour parking. Debbie Nier stated that previously sometime ago that 2 hour signs were incorrectly posted. Employees from theTower Building and the Gausthaus parked all day at 2 hr locations. Parking was being abused. Debbie stated if went to back to 2 hours we would face abuse of parking again. Also, if we grant this request we would be setting a precedent for other restaurants downtown. NSC agreed that 1 hour parking should remain for consistency and denied 2 hour parking because close public parking is available. Eric Stuckey will contact Fritz and notify him that 1 hour parking will continue. Eric suggested placing additional signage to direct people to public parking lots. Eric Stuckey asked about the previous City Council request which staff concurred with to post the fines on downtown parking signs. Dave Lawry said this would be done and Tom Migatz wholeheartedly agreed. Eric suggested placing additional signage to direct people to public parking lots. I. Renaming McLean and Wing Street extension to McLean Blvd. From McLean Blvd. westerly toward Royal--it actually is Wing St. from T-intersection to approximately the last house. Presently a small sign says"To McLean with an arrow"and nobody realizes it is actually Wing Street. The residents along this area have Wing addresses. However, T. Migatz would like to rename the street before resurfacing begins as would aid vendors working on a street to know exact location. Approximately 6 to 9 addresses will be effected by renaming the street. Dave Lawry and Tom Migatz will survey the residents in this area and prepare a memo for a future COW agenda. J. Sign Shop Report Report done by T.Migatz showing monthly activity of signage. NSC has generated several of the sign requirements throughout the City. Tom thanked the committee for patience with the sign requests due to equipment he has to work with. NSf: Min tec - 'January 19, 1998 pug,6 There was discussion regarding the"Crime Watch"signs in the neighborhoods. The neighborhoods purchase the signs from Police Department and Public Works installs them. Tom stated many of these signs are down for various reasons need to be reinstalled. He suggested an inventory program and hire a summer person to inventory signs which could then be scheduled for replacement. He discussed the status of various signs on the report. Also, NSC stated we should follow up with signage for Teetz Plastics for access to their loading dock. K. Curbside Parking Restriction requested by Stout-Madison Funeral Home. Tc:_m Leetz reported there is parking in a 10 ft. area along the curb area beside Stout's is used by rental houses which makes it difficult for patrons of funeral home to access. NSC agreed to grant this request and Tom Migatz will prepare this item for COW agenda. W. (A) 1998 Work Plan Discussions Tom Migatz stated he received a request from a resident in Valley Creek that stop signs at Royal and Lyle and Royal and Airlite do not reflect at night. Tom stated these signs are called black signs because they are too old to reflect. Public Works replaced stop sign panels last week. Tom stated it would be good to do sign revitalization where needed. Curt Kramer inquired about a program Dave Osborn had started by giving updates as to what is going in the parks. Curt will contact Dave regarding this program for NSC meetings Clay Pearson stated that with design of some areas they are destined to have problems with regards to volume, speed, traffic, cut through streets, etc. and difficult to rectify these problems at a later date. He suggested we do more planning ahead with participation of all departments concerned to anticipate problem areas and make changes in the early stages of design to help alleviate many of the problems. Addition#1 -Downtown Parking Signs Downtown Parking Signs to prohibit overnight parking from 4:00 a.m. to 6:00 a.m. Tom Migatz will prepare a memo for the February 11 COW agenda. Meeting adjourned at 11:50 A.M. Next Meeting scheduled February 2, 1998 10:00 A.M. -First Floor Conference Room A Respectfully submitted, Donna Wendling,Recording ecretary