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HomeMy WebLinkAbout1989 Elgin Metropolitan Exposition Auditorium MINUTES ELGIN METROPOLITAN EXPOSITION AUDITORIUM AND OFFICE BUILDING AUTHORITY FEBRUARY 13, 1989 Members Present: Delvin Johnston, Charles Kaltenbach, Edward Kelly, Walter Cordin Members Absent: Ronald Pavlik, Sharon Jakle, Christian Schock Staff Present: James J. Cook The meeting was called to order at 8 : 10 a.m. by Chairman Delvin Johnston. Approval of Minutes Ed Kelly made a motion, seconded by Walter Cordin, to approve the minutes of the October 10 , 1988 meeting. Unanimous approv- al. OLD BUSINESS Discussion of Possible Projects Jim Cook reported a development agreement has been executed with Harris Properties for South Grove Avenue and they have 90 days in which to solve some problems. Jim Cook stated the Gail Borden Library is discussing expansion and their plans need to be determined. Ed Kelly suggested a meeting with representatives of the Library to discuss mutual goals and objectives. Del Johnston suggested a banquet facility be considered for the Borden Square property. Ed Kelly stated Alexander' s Restaurant is contemplating building a banquet facility and is attempting to purchase the motel next to their property. He suggested the Authority help them to acquire the building. The next meeting of the Authority was scheduled for April 3 , 1989 at 8 :00 a .m. Adjournment There being no further business before the Elgin Metropolitan Exposition Auditorium and Office Building Authority, Walter Cordin made a motion, seconded by Charles Kaltenbach, to adjourn the meeting at 8 :40 a.m. Respectfully submitted, Andrea M. Paetsch Recording Secretary CO) MINUTES ELGIN METROPOLITAN EXPOSITION AUDITORIUM AND OFFICE BUILDING AUTHORITY JULY 24, 1989 Members Present: Delvin Johnston, Ed Kelly, Ronald Pavlik, Sharon Jakle, Christian Schock .Members Absent: Charles Kaltenbach, Walter Cordin The meeting was called to order at 8:00 a.m. by Chairman Delvin Johnston. Approval of Minutes Sharon Jakle made a motion, seconded by Ronald Pavlik, to approve the minutes of the May 8 , 1989 meeting. Unanimous approval. Jim Cook introduced Deborah Nier, Administrative Assistant to the City Manager, and stated she would be handling staff work for the Authority in the future. OLD BUSINESS eft Discussion of Possible Projects Ed Kelly stated new legislation has been passed designating a computer software tax to civic center authorities in addition to race track funds. Several communities have already taken advantage of the funds. Jim Cook stated Elgin is eligible for funding under this legis- lation but Senator Friedland and Representative Kirkland need to be contacted to add the City to the list of communities request- ing funds. Jim Cook stated the City plans to demolish the Suds Laundry building but two other buildings at that location may have some historical significance and cannot be demolished. If restora- tion is undertaken, funds will be needed fbr the work. He stated the area may be a good location for a recreational center (volleyball ,and basketball courts , gymnastics , etc. ) and would be a project for the Authority to consider. Also, the Library is planning to expand their facilities and the Authority could work with them to coordinate both projects. Ed Kelly volun- teered to contact representatives of the Library to discuss their plans. It was suggested that the Development Corporation also become involved in the project. Y3) Elgin Metropolitan Exposition Auditorium and Office Building Authority Minutes July 24 , 1989 Page 2 Ed Kelly stated that ECC has included a fine arts building or theater in their long range plans and suggested they might be incorporated into the plans for the Suds Laundry site. Ron Pavlik agreed to talk to Paul Health, President of the college, to determine their plans. NEW BUSINESS Meeting with Betty Hoxey Jim Cook reported Betty Hoxey will be available to meet with the Authority in September to talk about revenues and application for funds. The Authority decided to invite her to attend a meeting on either September 11 or 25 . Deborah Nier will contact her to determine her availability. Kimball Street Widening Jim Cook stated Kimball Street needs to be widened to compensate for the lack of a north end bridge. A traffic study of the entire city will be done in the near future and recommendations will probably be made regarding Kimball Street. If widening does take place, buildings along the roadway will need to be purchased and demolished. Farm Colony Site Del Johnston reported the bill regarding the farm colony site on McLean Boulevard has been passed by the State House of Represen- tatives and Senate and is awaiting the Governor' s signature. The outcome should be determined in nine or ten weeks. Adjournment There being no further business before the Metropolitan Exposi- tion Auditorium and Office Building Authority, Sharon Jakle made a motion, seconded by Ronald Pavlik, to adjourn the meeting at 8 :40 a.m. Unanimous approval. Respectfully submitted, tis (t) Andrea M. Paetsch Recording Secretary r MINUTES ELGIN METROPOLITAN EXPOSITION AUDITORIUM AND OFFICE BUILDING AUTHORITY SEPTEMBER 11, 1989 Members Present: Delvin Johnston, Edward Kelly, Sharon Jakle, Christian Schock Members Absent: Ronald Pavlik, Charles Kaltenbach Staff Present: Deborah Nier Guest: Betty Hoxsey, Administrator Civic Center Support Program Department of Commerce and Community Affairs Call to Order The meeting was called to order at 8: 10 a.m. by Chairman Delvin Johnston. Approval of Minutes Christian Schock made a motion, seconded by Sharon Jakle, to approve the minutes of the July 24 , 1989 meeting. Unanimous approval. NEW BUSINESS Discussion with Betty Hoxsey Betty Hoxsey informed the Authority that the General Assembly recently passed legislation which increased the bond authority cap of the Civic Center Support Program to $200 million from $100 million. In July of this year, DCCA received requests totaling $122 million, all of which probably will not be funded. If the Elgin Authority decides to apply for funding, a pre-ap- plication consultation is necessary early next year for July consideration. If no funds are available, the application can be submitted for consideration the following July. To be eligible for funding, the majority of space in a facility must be used by a public body and the local civic center author- ity must hold title to the property during the life of the bonds, but ownership can be transfered to private sources after the bonds have been retired. Also, the property must be located within the limits of the local authority. In order to be eligible for funds , a feasibility study must be done to determine if a project can break even financially within five years. Future improvements to the facility must also be considered. The facility should also fill as many needs of the community as possible and only five or ten percent of the space can be allocated for private use. Ms. Hoxsey suggested a -s �3) Elgin Exposition Auditorium and Office Building Authority Minutes September 11 , 1989 Page 2 survey should be distributed to local organizations to determine needs. The State will fund 75 percent of a project and the remaining 25 percent must be raised locally in cash. It is possible to request funding for more than one project but unlikely that more than one will be approved. Application can be made only in July, and the Authority should receive notice of acceptance by January, February or March, with monies for construction distributed in the spring. Chairman Johnston directed Deborah Nier to determine Elgin' s funding eligibility using a formula Mrs. Hoxsey provided. Mrs. Hoxsey stated she is available should any questions arise. OLD BUSINESS Discussion of Possible Projects Ed Kelly stated Elgin Community College is considering construc- tion of a fine arts center and the Gail Borden Library is in need of additional space. The Development Corporation is ready to take possession of the farm colony site on McLean Boulevard. He suggested the college, library and Development Corporation meet to discuss their needs and the possibility of a joint project. Christian Schock suggested a fine arts building could be con- structed in the downtown area. Del Johnston stated the Mayor has requested the Development Corporation be involved in downtown renovation. Ed Kelly suggested an updated survey of Hemmens usage be pre- pared and Del Johnston asked Deborah Nier to look into the ownership of the Hemmens Auditorium being transferred to the Authority. OTHER BUSINESS Miscellaneous Chairman Johnston stated Walter Cordin has resigned from the Authority and the City Council needs to appoint a replacement. The next meeting of the Authority will be held on October 23 at 8 a.m. in the offices of the Elgin Area Chamber of Commerce. Elgin Exposition Auditorium and Office Building Authority Minutes September 11, 1989 Page 3 Adjournment There being no further business before the Elgin Metropolitan Exposition Auditorium and Office Building Authority, the meeting was adjourned at 9 : 20 a.m. Respectfully submitted, Ardit(a Andrea M. Paetsch Recording Secretary r r MINUTES ELGIN METROPOLITAN EXPOSITION AUDITORIUM AND OFFICE BUILDING AUTHORITY OCTOBER 23, 1989 Members Present: Charles Kaltenbach, Ed Kelly, Sharon Jakle, Delvin Johnston, Christian Schock Members Absent: Ronald Pavlik Staff Present: Larry Rice, City Manager Call to Order The meeting was called to order at 8: 05 a .m. by Chairman Delvin Johnston. Approval of Minutes A motion was made by Sharon Jakle and seconded by Ed Kelly to approve the minutes of the September 11 , 1989 meeting. Unani- mous approval. OLD BUSINESS Replacement of Member Chairman Johnston stated there is an opening on the Authority created by the resignation of Walter Cordin and suggested Pat Sjurseth or Don Laird as a replacement. Ed Kelly suggested a representative of the Gail Borden Library board, Charles Kaltenbach suggested a representative from the Hemmens Advisory Board and Ed Kelly suggested Harvey Eisner. Chairman Johnston told the members to call him in the next few days if they had any other suggestions and he would pass them on to the Mayor. Hemmens Auditorium Ownership Restrictions Sharon Jakle read portions of a letter from Deborah Nier, Administrative Assistant to the City Manager, regarding legal restrictions on ownership of the Hemmens Auditorium. In order to transfer ownership of the building to the Authority, an amendment to an agreement with the First National Bank of Elgin would have to take place. Chairman Johnston said that before the bank is approached, a project must be selected. Discussion of Possible Projects Ed Kelly suggested discussions be held with ECC and the Gail Borden Library board regarding possible projects. Larry Rice said it would seem that with development coming westward, Elgin would need some sort of update in facilities. CK0 • Elgin Metropolitan Exposition Auditorium and Office Building Authority October 23, 1989 Page 2 Chairman Johnston said the Mayor has asked the Development Corporation to become involved in organizing the downtown business community to develop a long range plan for the down- town. Charles Kaltenbach suggested the Authority could be a catalyst in rejuvenating the downtown. Chairman Johnston said a meeting with downtown businessman will be held soon. A report on the usage of the Hemmens Auditorium was distributed. Larry Rice asked how the Authority would handle a financial loss of a building under their ownership. Chairman Johnston replied that the City would have to back the Authority. NEW BUSINESS None OTHER BUSINESS Date for Next Meeting The next meeting of the Authority will be on Monday, December 11 , at 8 a.m. in the offices of the Chamber of Commerce. Chairman Johnston said as a matter of information that the Development Corporation will take ownership of the "farm colony" property at the Elgin Mental Health Center in the next few days. The property will then be marketed and profits from the sale will be used for downtown redevelopment. Adjournment There being no further business before the Elgin Metropolitan Exposition Auditorium and Office Building Authority, Ed Kelly made a motion, seconded by Sharon Jakle, to adjourn the meeting at 8:45 a.m. Unanimous approval. Respectfully submitted, .Ii • Andrea M. Paetsch Recording Secretary