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HomeMy WebLinkAboutLords Park Advisory Task Force p — City of Elgin �;.` Mayor tow �h" Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge Lords Park Advisory Task Force Meeting Minutes John Steffen Michael Warren July 6, 2010 7:00 p.m. City Manager Lords Park Pavilion Sean R. Stegall Present: Bruce Dahlquist, Laurie Faith Gibson-Aiello, Bill Lauderdale, Carl Missele, Cherie Murphy, John Prigge, Art Puotinen, Randy Reopelle, Peggie Stromberg, David Vogt, and Mike Warren I. Call to Order: Councilman Mike Warren called the meeting to order at 7:01 p.m. with a brief welcome to task force members and members of the community in attendance. II. Introduction of Committee Members: Each task force member was asked to introduce themselves and explain what their interest is in serving on the Lords Park Task Force. III. Task Force Purpose and Process Discussion: Councilman Warren explained that the purpose of the task force is to create a long-term plan for Lords Park that will coincide with the city's Master Plan, with the goal of completion and presentation to the entire City Council in the fall of 2010. In addition, Warren described the process that will be used to complete this goal, including the role of the task force members throughout the process. He reminded task force members to work as a team, look at how the entire park can best serve the community in the future, and keep an open mind to new ideas. Community members in attendance were encouraged to attend any of the meetings and to give their input when appropriate. IV. Lords Park Inventory: A brief history of the park was reviewed and comments were shared by the audience on how the park has evolved and changed over the years. After brief discussion, Randy Reopelle, Elgin Parks and Recreation Department Director led the group in a SWOT (Strengths, Weaknesses, Opportunities and Threats) exercise, to help the group create a baseline of information and begin identifying the key points to address in the task force report. V. SWOT Analysis Process: Due to time constraints, only the first three categories of the SWOT exercise were completed before the end of the meeting(attached). The last category will be completed at the next meeting. VI. Miscellaneous: Laurie Faith Gibson-Aiello shared a fundraising idea for the park. Lords Park neighbor John LeFluer and his wife are making a donation of 500 LUBIE plush dolls from his company RocketUSA. The new Lubie line of plush animals features a Buffalo that will be embroidered with a Lords Park logo to raise funds to future park projects, including 150 Dexter Court • Elgin, IL 60120-5555 •Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org monies for the new Bison pen in 2010. The Lubie dolls are set to go into production August 27 and will be available for sale within 30 days." VII. Adjournment: The meeting adjourned at 8:30 p.m. The next meeting is scheduled for Tuesday, July 20, 2010 at 7:00 p.m. in the lower level of the Lords Park Pavilion. Respectfully submitted, CUUALL nA-a121 Cherie Murphy, Recording Secretary Approved Date &/a //U r 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org `c�OF ft.c' City of Elgin c ��li; , Mayor ��°?.ri„k‘� Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren Lords Park Advisory Task Force City Manager AGENDA Sean R. Stegall Tuesday,July 20,2010 7:00 p.m. Lords Park Pavilion 100 Oa to,ood Ron lcva rd Elgin. II_ 60120 I. Call to Order II. Approval of July 6, 2010 Minutes III. Discussion of Chairperson IV. SWOT Analysis Process V. Miscellaneous VI. Adjournment r 150 Dexter Court • Elgin, IL 60120-5555• Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org ( v v( OF E(c 61tE, ti City of Elgin Mayor Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Lords Park Advisory Task Force Meeting Minutes Michael Warren July 20, 2010 7:00 p.m. City Manager Lords Park Pavilion Sean R. Stegall Present: Bruce Dahlquist, Laurie Faith Gibson-Aiello, Bill Lauderdale, Carl Missele, John Prigge, Art Puotinen, Randy Reopelle, Peggie Stromberg, David Vogt, and Mike Warren I. Call to Order: Councilman Mike Warren called the meeting to order at 7:01 p.m. II. Approval of the Minutes of July 6,2010 meeting: Laurie Faith Gibson-Aiello asked that the minutes be amended to include the information that she shared regarding a potential fundraiser for the Lords Park zoo. She shared that John Lefevre is willing to donate 500 Luvee stuffed animals with the Lords Park logo on them, which could be sold to raise funds for the zoo. Peggie Stromberg motioned and Carl Missele seconded that the minutes be approved as amended. The minutes were approved unanimously. III. Discussion of Task Force Chairperson: The Task Force needs to appoint a Chairperson to run the meetings and set the agenda. This item will be on the agenda for the next meeting (August 4) at which time a Chairperson will be appointed. IV. SWOT Analysis: Randy Reopelle led the discussion regarding Threats to Lords Park. Suggestions were recorded and will be added to the original SWOT list(attached). The Task Force discussed grouping the items on the weakness list and creating a master list of items,which the Task Force would work through. The agreed upon list(attached) contains seven main items, some of which have multiple sub-groups. The Task Force will begin discussing these issues at the next meeting. V. Miscellaneous: There was discussion regarding the public's input on the Task Force planning process. Up to this point in time the public was allowed to join in at all times and be part of the process. It was noted by both members of the public and the Task Force that could not continue throughout the planning process as it would slow down the process too much. The Task Force is on a time line related to the annual budget, as well as outlined in the ordinance which created the Task Force. Some suggested that the public be allowed to provide their input at the beginning of the meeting, similar to how the City Council handle input. Another suggestion was that a neighborhood sub-committee be created and they could provide the public input portion of the process. No consensus was reached on this item. rk 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org The next meeting,which is scheduled for August 3, is in conflict with Elgin's Night r' Out. Due to this conflict the Task Force decided to re-schedule their next meeting for the following evening, which is Wednesday, August 4. Mike Warren passed out a draft Code of Conduct document, which he asked Task Force members to review. The document will be discussed at the August 4 Task Force meeting. VI. Adjournment: Peggie Stromberg motioned and Carl Missele seconded that the meeting be adjourned at 8:35. The motion passed unanimously. Respectfully submitted, 4 fr1// , I 0 � Randy Reopelle, Recording Secretary Approved Date 8A //o eft' 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org O F Et , r b — City of Elgin Mayor Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren City Manager Sean R. Stegall LORDS PARK ADVISORY TASK FORCE NOTICE OF MEETING DATE CHANGE TO AUGUST 4,2010 NOTICE IS HEREBY GIVEN that the Lords Park Advisory Task Force's next meeting is changed from Tuesday, August 3, to Wednesday, August 4, 2010. The August 4th meeting will be held at the same time and location; 7:00 p.m. at Lords Park Pavilion, 100 Oakwood Boulevard, Elgin, IL. r DATED: July 21, 2010 CITY OF ELGIN By: Randy Reopelle, Director Parks and Recreation Department 150 Dexter Court • Elgin, IL 60120-5555• Phone 847-931-6100• Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org ��ot. \ . �� City of Elgin top. '" Mayor ��'�;r�:x�?s'?' Ed Schock Council Members Richard Dunne Robert Gilliam David Kaptain John Prigge John Steffen Michael Warren Lord's Park Advisory Task Force City Manager AGENDA Sean R. Stegall Wednesday, August 4, 2010 7:00 p.m. Lord's Park Pavilion 100 Oakwood Boulevard Elgin, IL 60120 I. Call to Order II. Approval of July 20, 2010 Minutes rikk III. Appointment of Chairperson IV. Discussion of Code of Conduct V. Discussion of Ecology Issues VI. Discussion of Programming and Use Levels VfI. Adjournment 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847-931-6100. Fax 847-931-5610•TDD 847-931-5616 www.cityofelgin.org Mayor Ed Schock 111 City Council rft- E LG I N Richard Dunne Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS F. John Steffen Mike Warren Lords Park Advisory Task Force Minutes City Manager August 4, 2010 Sean R. Stegall 7:00 p.m. Lords Park Pavilion Present: Laurie Gibson-Aiello, William Lauderdale, Carl Missele, Cherie Murphy, John Prigge, Art Puotinen, Randy Reopelle, Peggie Stromberg, David Vogt, and Mike Warren Absent: Bruce Dahlquist I. Call to Order: Councilman Mike Warren called the meeting to order with a brief welcome to task force members and members of the community in attendance. II. Approval of July 20,2010 Minutes: Minutes from the July 20 meeting were reviewed. MOTION: Carl Missele motioned and John Prigge seconded that the minutes be approved as presented. Unanimously approved. III. Appointment of Chairperson: Appointment of Chairperson: Councilman Warren volunteered to put his name forward for consideration as chairperson for the task force. Carl Missele voiced concern about potential conflict of interest for a councilperson to also serve as chair. After discussion, a vote was taken. Councilman Warren was selected chair of the committee, on a vote of 8 yeses and two abstentions. IV. Discussion of Code of Conduct: Chairman Warren reviewed the rationale and purpose behind the creation of a code of conduct for the task force and brought up the fact that the City Council has recently adopted a code of conduct and that there is a desire moving forward that all commissions and task forces also be required to abide by a code of conduct. The recent Noise Ordinance Task Force was used as an example of why there is a need, and that it will help clarify the role and responsibilities of all task force members. Mr. Prigge pointed out issues that did not work well with the Noise Ordinance Task Force, including the fact that the task force needs to speak with one voice and should have one media contact person to avoid confusion. Mr. Missele voiced concern that there is no neighborhood resident on the task force. Mr. Puotinen stated that he considers himself a neighbor, in that he is pastor of the church 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org • across the street. Mr. Warren and Mr. Prigge stated that the entire City Council was involved in the selection of the task force members and that each applicant was carefully considered and discussed. Questions were raised by Mr. Missele and Ms. Stromberg requesting clarification regarding the restrictions placed on task force members' ability to speak to the public. Ms. Aiello also asked for clarification on who determines the process for non-compliance or dismissal from the task force. Mr. Missele suggested that each of the members take the next week to look the entire document over and send suggested text changes to Randy Reopelle,who will compile them and share them with all the members for discussion at the next regular meeting. V. Discussion of Ecology Issues: Members reviewed the attached report on Lords Park, prepared by Pizzo &Associates for the Parks and Recreation Department in July 2010. The group discussed the benefits of converting the north lagoon to a wetland area to filter out the nutrients which are causing the algae blooms and that it would be a very good 319 grant opportunity. Ms. Stromberg pointed out that because the lagoon would become more of a wetland,there would be great opportunities for teaching by building boardwalks and providing signage. The potential benefits this could have to the lower lagoon were discussed also. Mr. Puotinen requested pictures of what these changes might look like. The group directed staff to research creating a comprehensive plan for the creek and lagoons and research what other things could be done to create an ecologically improved park. Mr. Reopelle described that a comprehensive plan will entail a broader plan for water coming into the park and require research by engineering. He suggested that we begin by consulting with internal staff on what information and research we "'* already have available. Mr. Prigge suggested we have an appraisal done on all current key facilities and elements of the park such as the lagoon, zoo, museum and pavilion. After discussion, Ms. Stromberg made the motion to direct staff to: MOTION: • Come back with a report that shows all sources of runoff into the park and research ways to treat them and remediate them • Provide visual of what wetlands in place of the north lagoon, would look like • Determine which facilities and amenities City staff have expertise in and what areas they do not have expertise in and would therefore require outside expertise. The motion was seconded by Mr. Missele. The motion carried unanimously. VI. Discussion of Programming and Use Levels: Due to time constraints, the next agenda item, discussion of Programming and Use Levels, was postponed to the next meeting. Miscellaneous: Chairman Warren asked the group to consider how best to handle public input at the meetings, and whether to set a time limit at either the beginning or end of the meeting, or to require all comments in writing prior to the meeting. Mr. Prigge pointed out that other commissions generally do not allow public input and that there is a limited time for this group to accomplish its task. He suggested that public input not be e'' allowed at the meetings, but only in writing. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org rb- Chairman Warren commented that if the group agreed,he would enforce the 10 minute time limit in consideration of task force members' time. Ms. Stromberg expressed a willingness to stay additional time at the end of meetings to listen to public comment. MOTION: A motion was made by Art Puotinen to end each meeting with 10 minutes for public input; seconded by Bill Lauderdale. Discussion ensued. Ms. Aiello asked the group to take into consideration that some meetings may be longer than others and suggested that the chairman be given the ability to determine where best to place the 10 minute public input on the agenda each month. MOTION: Ms. Aiello made a motion to amend the original motion to reflect that change. Mr. Missele seconded. The amendment to the motion carried 9-1. The vote on the amended motion also carried 9-1. In addition, it was agreed that Randy Reopelle's email address will be placed on the website for the public to send comments to and that he will compile comments and share with the task force members. VII. Adjournment: At 8:47 Carl Missele moved to adjourn the meeting, seconded by Dave Vogt. The committee voted unanimously to adjourn. The next scheduled meeting will take place at the Lords Park Pavilion on Tuesday, August 17 at 7:00 p.m. Respectfully submitted, I -(4 Cherie Murphy, Recording Secretary Approved: n, zo r 0 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock h City Council Richard Dunne E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS- F. John Steffen Mike Warren City Manager Sean R. Stegall Lords Park Advisory Task Force AGENDA Tuesday,August 17,2010 7:00 p.m. Lords Pad, ilio►i 100 Oakow trod Boulevard Elgin, IL 60120 I. Call to Order II. Approval of August 4, 2010 Minutes III. Discussion of Code of Conduct IV. Follow Up Items from Last Meeting V. Discussion of Programming and Use Levels VI. Discussion of Security VII. Public Input VIII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock City Council E LG I N Richard Dunne Robert Gilliam David Kaptain THE CITY IN THE SUBURBS- John Prigge ee F.John Steffen Mike Warren Lords Park Advisory Task Force Minutes City Manager August 17, 2010 Sean R. Stegall 7:00 p.m. Lords Park Pavilion Present: Laurie Faith Gibson-Aiello, Bill Lauderdale, Carl Missele, Cherie Murphy, John Prigge, Art Puotinen, Randy Reopelle, Peggie Stromberg, David Vogt, and Mike Warren Absent: Bruce Dahlquist I. Call to Order: Councilman Mike Warren called the meeting to order with a brief welcome to task force members and members of the community in attendance. II. Approval of August 4,2010 Minutes: Minutes from the August 4 meeting were reviewed and amended to correct that Carl Missele made the motion regarding allowing 10 minutes for public input,rather than Art Puotinen. MOTION: Carl Missele motioned to accept the minutes as amended. Peggy Stromberg seconded. Amended minutes were approved by unanimous vote. III. Discussion of Code of Conduct: Chairman Warren reviewed comments from emails submitted by task force members. Carl Missele made a motion to table the code of conduct until the task force finishes the job at hand. John Prigge commented that he feels the code of conduct is needed and that the group needs a set of rules. Peggy Stromberg commented that she has never been required to sign anything such as this at any local, state or national organizations she has belonged to. Laurie Faith Gibson-Aiello suggested minor changes to the second page and stated that she felt the second page alone would be sufficient as a code of conduct. Chairman Warren stated that this task force is the first city group to be asked to do this, and that the city wants to create a footprint for how to participate with city staff that can be used by all city commissions and task forces. He acknowledged that the city ideally should have had this ready when members were asked to serve on the task force. John Prigge pointed out that all seven council members voted to adopt a code of conduct. Chairman Warren suggested that the group adopt the ground rules on page two and called to motion the original motion made by Carl Missele to table the item. The vote on the original motion was defeated 7-3. John Prigge motioned to approve the code of conduct as presented. No one seconded the motion. Laurie Faith Gibson-Aiello motioned to adopt page two of the code of conduct. Carl Missele seconded the motion. The motion passes 9-1. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org IV. Follow-up Items from Last Meeting: Chairman Warren commented that many of the items listed in the SWOT analysis were included in the 1996 Master plan. Members reviewed the storm sewer map to determine where the main problem points are located. Several locations were discussed. The upper lagoon receives a lot of lawn runoff containing nutrients from Cobbler's Crossing and general road salt runoff. Laurie Faith Gibson-Aiello asked if the city had ever dredged the lagoon. Randy Reopelle stated that it was done in 1969 at a great expense. Carl Missele noted that we should not do it again,because it would stir up a lot of contaminants. Carl suggested removing the dam, because dredging would have to be repeated in another few years. Carl Missele presented a slide show of pictures depicting various areas of the park,their condition and their use levels. Points brought up included: • One of the play structures is not up to today's standards for handicap accessibility. • The lagoon does not look healthy,too much algae. • Pictures of other city parks that have beautiful wetland areas were shown as examples of what could be done in Lords Park. • Lack of use by public on a Sunday afternoon was pointed out. Discussion ensued on park use, with comments from those who see the park heavily used in the early morning, especially tennis courts and running/jogging. • Picture was shown of what the upper lagoon might look like if it were turned into a wetland. • Water from Parkwood may be polluted before it goes through the animal pens. Art Poutinen asked what impact a wetland would have on park wildlife. It was agreed that it would attract more wildlife and diversify the bird and other wildlife in the park. Randy commented that Hawthorne Hill could be used as a good example. Peggy Stromberg shared pictures of sedge meadows at Wonder Lake and also provided a list of birds, animals and plants currently seen in the park, commenting that there are several rare plants found on Willow Creek. Chairman Warren asked Randy Reopelle to create a ball park figure of the cost of creating wetlands, including design engineering on the north lagoon. Randy commented that Jim Bell is working on the Willow Creek inlet,just east of the zoo. Carl Missele made the motion to assign Randy to come back with a cost estimate to convert the upper lagoon and area feeding into the middle lagoon into a wetland. Dave Vogt seconded the motion. The motion carried 10-0. The issue of possibility of fishing was brought up. Peggy Stromberg commented that she has applied for a grant to create a virtual aquarium. Carl Missele asked if anyone has conducted a water analysis of the lagoon. Randy commented that in the past Judson students have walked the creeks and taken samples. Carl Missele agreed to follow up with Judson to find out who took over the program. It was suggested that volunteers be recruited to inventory and analyze the health and create a baseline before we create a 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org wetlands. It was suggested that perhaps it could be done by Kyla Jacobson,the city Water rbm Systems Superintendent. Chairman Warren suggested we contact Deb Perryman at Elgin High to get her environmental studies students involved. Programs and Use Levels: It was discussed that we need to identify use levels—what is under-utilized or over-utilized. The question was raised of"who do we want to attract to the park?". Carl Missele commented on how little he saw it used on the Sunday he took pictures. Carl asked for a report from the Parks Department on how many shelter and pavilion rentals the city reserves each year. Laurie Faith Gibson-Aiello commented that she sees more use in the early morning hours by tennis, basketball etc. She said she doesn't see people use the northeast side of the park as much as down by the zoo area, and suggested that we need better signage. Carl Missele asked what brings people to the park. Laurie Faith commented that since we don't have camps or the zoo and programming has been cut,we see fewer people in the park. The group discussed comparing Wing Park to Lords Park. Dave Vogt and Bill Lauderdale both observed that the natural layout of Wing Park gives more natural flow of traffic and visibility. Lords Park is more segmented into distinct areas. Art Puotinen commented that the task force needs to set a vision to increase use of the park. Suggestions: • Carl- expand the playground and make it unique with a special attraction not available elsewhere. • Laurie- attract people from Gilberts and other communities. • Mike- select programming at the park • Peggy-bring back events such as Winter Fest. • Build a shelter that can accommodate 100-150 people. • Peggy-provide hard surface parking. Laurie Faith Gibson-Aiello asked for a list of programs and events we used to have in the park over the last five years, such as Jr. Farmers and Adventurers in the Zoo. V. Discussion of Security: Postponed until the next meeting, due to time constraints. VI. Public Input: Chairman Warren set aside 10 minutes at the end of the meeting for public input. Comments from neighbors included: • Want the committee to know that there is a lot of use in the park in the evenings, with lots of soccer and tennis in the morning • Frisbee Golf would be an attraction • One neighbor is an environmental consultant and has offered her expertise to help • The zoo is used as a therapeutic resource by children • Since flooding,they are not seeing soccer being played • Need more shade and bathrooms at Lords Park Pool.Neighbor goes to Wing Park instead because of lack of shade • Explore areas to do natural plantings so don't have to mow,much like Wing Park. 150 Dexter Court, Elgin, 1L 60120 847-931-6100 www.cityofelgin.org i VII. Adjournment: Carl Missele moved to adjourn the meeting at 8:50 p.m. Art Puotinen seconded. The motion passed 10-1. The next meeting is scheduled for Tuesday, September 7 at Lords Park Pavilion, lower level. Respectfully submitted, Cam. rv�wuley Cherie Murphy, Recording Secretary Approved: ,T4,03k.,... 7 I 2,010 r r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor i Ed Schock 0, Cit y Council E LG N Richard Dunne Robert Gilliam David Kaptain THE CITY IN THE SUBURBS John Prigge F.John Steffen Mike Warren City Manager Lord's Park Advisory Task Force Sean R. Stegall AGENDA Tuesday, September 7,2010 7:00 p.m. Lord's Park Pavilion 100 Oakwood Boulevard Elgin,IL 60120 I. Call to Order II. Approval of August 4, 2010 Minutes r III. Follow Up Items from Last Meeting IV. Complete Discussion of Programming and Use Levels V. Discussion of Security VI. Discussion of Traffic VII. Public Input VIII. Adjournment r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock 1 City Council rft. E LG I 1\1 Richard Dunne Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F. John Steffen Mike Warren Lords Park Advisory Task Force Minutes City Manager September 7, 2010 Sean R. Stegall 7:00 p.m. Lords Park Pavilion Present: Laurie Faith Gibson-Aiello, Bill Lauderdale, Carl Missele, Cherie Murphy, Art Puotinen, Peggie Stromberg, David Vogt, Bruce Dahlquist, Mike Warren, and Maria Cumpata sitting in for Randy Reopelle Absent: John Prigge, Randy Reopelle I. Call to Order: Meeting was called to order at 7:00 p.m. by Chairman Warren. II. Approval of August 17,2010 Minutes: Minutes from the August 17 meeting were reviewed and approved by unanimous vote. MOTION: Carl Missele motioned to accept the minutes. Bill Lauderdale seconded. Minutes unanimously approved 10-0. III. Follow-up Items from Last Meeting: With Randy not in attendance, Maria Cumpata, Recreation and Facilities Superintendent, from the Elgin Parks and Recreation Department, attended in order to review the written report prepared by Randy as requested at the previous meeting. The report was reviewed and the committee discussed the future potential for grant applications. IV. Complete Discussion of Programming and Use Levels: Maria reviewed use of the park, including past programming, camps, shelter rentals and pavilion rentals. In addition to rentals, Maria explained that the park is used by a variety of daycare, school and church groups and organizations throughout the week on a drop-in basis so we do not have any firm numbers but anecdotal information that indicates the park is heavily used. The committee discussed the need for a third shelter and playground. Bruce Dahlquist suggested that both be handicapped accessible. MOTION: Carl moved to direct staff to get cost, size, and location for a new larger shelter and new playground,both to be handicapped accessible. Bruce seconded the motion. The motion passed 10-0. • 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org V. Discussion of Security: Park Safety issues were discussed. Dave asked if the park might need better and more lighting in order for people to feel safer. Laurie commented that crime reports are available online and that no crime has been reported for the last three months in the park area. The issue of perception vs. reality of crime was discussed and the question arose about how to change public perceptions and market the park to new users. Since the police department does not have a dedicated patrol of the park anymore due to budget cuts, it was asked if we should invite Chief Swaboda to talk to the group about the police department's assessment of safety in the park and what we could do to make it safer. Art asked if the chief could give us comparison statistics about crime and traffic in the park before and after the patrol cuts. Laurie Faith asked if the chief provides information that indicates patrol is needed that the committee request money be put in the budget to include that cost. Carl pointed out that we need to market the park as a safe place and attract people back to using the park. He also suggested that we provide some senior programming in the park so they can see how safe it is. VI. Discussion of Traffic: Dave began discussion about physical changes that could be made in the park that would make it safer, such as lighting, signage and dedicated walking paths separate from vehicular traffic. There are currently no existing pedestrian trails in the park. The committee discussed the need for trails and paths that connect each park anchor, such as the pool, the museum, the shelters, playgrounds, etc., to each other. Carl pointed out that the trails need to be ADA compliant and connect all destinations within the park with an 8 foot-wide paved path; and vehicular traffic needs to be separated from pedestrians. Carl pointed out that the park is not user-friendly because there is no road connection and that we need to open the road and re-open the loop. Mike commented that it would help with access for plows and said he would check with Jim Bell and Randy Reopelle to find out how we would go about reinstating the road. Laurie Faith suggested that we take the opportunity to improve the layout of the road and add parking in the north area. MOTION: Bruce made a motion for staff to return with a long-range plan that would include traffic and pedestrian connectivity and what it might look like, including any previously existing plans. Art seconded the motion, which passed unanimously. VII. Public Input: Sheri Buttstadt, 687 Linden Avenue discussed the 2000 five-year plan, in which she was a participant. Sheri brought copies of the previous plans, offering for the task force to make copies for their review and use in creating a new plan. She suggested that maintaining the park would help with the perception. She also suggested that the task force talk to public works about what they see in the park, such as what they find in the garbage, which could be an indication of what is going on. VIII. Adjournment: Art Puotinen moved to adjourn the meeting at 8:36 p.m. Carl Missele seconded. Respectfully submitted, Cherie Murphy, Recording Secretary Approved: 61-61-14A,4 S 2a/ 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor joif.d Schock '- ... City Council E LG I N Richard Dunne Robert David Kaptain John Prigge THE CITY IN THE SUBURB x" f.;ohn Steffen Mike Warren City Manager Lord's Park Advisory Task Force Sean R. Stegaii AGENDA Tuesday, September 21, 2010 7:00 p.m. Lord's Park Pavilion 100 Oakwood Boulevard Elgin,IL 60120 I. Call to Order H. Follow Up Items from Last Meeting III. Discussion of Marketing and Awareness IV. Discussion of Funding V. Public Input • VI. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityrofetgin.org If Ed Schock a City Mayo Cr ouncil Richard Dunne E LG I N Robert Gilliam David Kaptain THE CITY IN THE SUBURBS- John Pr F. ee F.John Steffen Mike Warren City Manager Sean R. Stegall Lords Park Advisory Task Force AGENDA Tuesday,October 5,2010 7:00 p.m. The Centre of Elgin Heritage Ballroom — North 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Follow-up Items from Last Meeting III. Discussion of Marketing and Awareness IV. Discussion of Funding V. Public Input VII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Ed Schack ' I City Coulicii (111.6' E LG I N Richard Dunne Robert Gilliam David Kaptain .john Prigge THE CITY IN THE SUBURBS' F. John Steffen Mike Warren Lords Park Advisory Task Force Minutes Sean R. Stegall October 5, 2010 7:00 p.m. The Centre of Elgin Present: Laurie Faith Gibson-Aiello, Bruce Dahlquist, Carl Missele, Cherie Murphy, John Prigge, Art Puotinen, Randy Reopelle, Peggie Stromberg, and Mike Warren Absent: Bill Lauderdale, David Vogt L Call to Order: Councilman Mike Warren called the meeting to order with a brief welcome to task force members and members of the community in attendance. Approval of September 7,2010 Minutes: Minutes from the September 7 meeting were reviewed. rik MOTION: Carl Missele made the motion to approve, seconded by Peg Stromberg. Minutes were approved by unanimous vote. II. Follow-up Items from Last Meeting: 1. Randy Reopelle reviewed estimated costs for a large shelter at the park and indicated that a shelter for approximately 125 people would need to be about 40' x 60' in size and cost approximately$103,000. This cost would not include parking, electricity or other associated costs. Chairman Warren asked if we should consider upgrading the oldest pavilion rather than building a new third pavilion. Bruce Dahlquist suggested we improve the 2' ' shelter and still build the third larger shelter on a flat area that could accommodate ADA. Carl Missele made a motion to build a larger shelter and upgrade the existing shelter to add power and other amenities such as parking, playground, grill,power, light and assure the entire area is ADA compliant. Laurie Faith Gibson-Aiello seconded the motion. The motion passed 9-0. 2. At the request of the task force, Police Chief Jeff Swoboda reviewed the history of calls for service statistics for Lords Park since 2006. Calls for service can include traffic calls, criminal damage, graffiti, loud music or parties, or dogs running loose. In 2006- 204 calls; 2007- 255 calls; 2008- 229 calls; 2009- 189 calls; and 2010 - 143. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org calls to date. The chief also shared statistics from Wing Park for comparison. In 2006- 201 calls; 2007- 192 calls; 2008-178 calls; 2009- 123 calls; and 2010- 132 calls to date. John Prigge noted that some of the statistics can be misleading because a normal traffic stop on the streets by the park would be included in those statistics. The fact that there are more roads passing through Lords Park, and only one access in and out of Wing Park, does not offer a fair comparison between the two parks either. The Chief also clarified that although the police department no longer has a dedicated patrol in the park, the beat officers regularly patrol the parks during their shifts. Discussion about the advantages or disadvantages of opening the road in Lords Park included the fact that it could open the park up to more "cruising", but would also result in better patrolling by the police. One alternative suggested was to not open the road, but create a better turn-around area, or cul-de-sac at the end of the road. Also, by making the road more serpentine and winding, it could slow down traffic and prevent speeding. Better signage would also let new users of the park know that it is a dead end road. Bruce Dahlquist explained that the concept of"defensible space", that there are no "blind spots" in the park where crime could occur. Carl Missele stated that he felt the road should be opened and make the park more accessible and that we should provide more parking. Randy pointed out that we need to be careful that we don't create more retention problems by creating more parking.Art stated that by opening the road we would be making the park more accessible to the public. Chairman Warren suggested Randy look at parking suggestions for the next meeting. Randy said he will follow up with staff to begin putting all the components together. Cherie suggested a traffic count be done on the parks roads. 3. Bike and Walking paths - Randy stated that he would prefer to incorporate the task force's recommendation regarding bike and walking paths into the overall concept plan. 4. Pond and Willow Creek improvement plan- Bruce suggested that the group connect with the Sustainability Master Plan committee's stormwater management group on this issue. Randy will write a letter to Aaron Cosentino, who is the staff person in charge of the committee. 5. Action Plan Matrix- The task force reviewed the matrix used for the Parks Master Plan. The task force agreed that they would prefer to use a narrative rather than a matrix for their final document, but that the idea of prioritizing by importance is critical. Continued Discussion of SWOT Weaknesses: 1. Chairman Warren asked that the committee start the discussion of the facilities by 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org address the issue of the zoo. A letter from City Manager Sean Stegall was distributed to the task force members, along with a copy of a petition being circulated on-line by the Friends of the Zoo group (attachment). Chairman Warren pointed out that the manager's letter clarifies inaccurate statements made in the petition, and asked that the task force members take every opportunity to clarify with the public that the facts put forth in the petition are incorrect. Task force member Laurie Faith Gibson-Aiello was asked as a member who is representing the group on the task force to communicate back to the Friends of Lords Park Zoo group and work with them to rectify this issue. Laurie Faith commented that the petition is about six weeks old and does not necessarily reflect current opinions of the group. Chairman Warren reminded her, as a member of both groups, to remember her role is to be the liaison between the two groups. John Prigge commented that issues such as this was why he advocated for a code of conduct for task force members. Chairman Warren expressed his personal views regarding the zoo, commenting that he felt it would be more cost effective and a better use of the zoo to bring in a petting zoo several times a year into the park. He felt that, since buffalo are no longer an endangered species and deer are actually overrunning the area, neither are necessary to have penned in at the park as zoo animals. Laurie Faith stated that concept plans being prepared by Friends of Lords Park Zoo are nearly done, and asked that the committee allow her to present those plans prior to making any decisions. The committee agreed that she can bring plans to the next meeting, which would be the last possible time to do so if the committee wishes to stay on schedule. 2. Washroom- Peg Stromberg stated that the Museum gets used as the restroom for the entire park and that there is a need for additional bathrooms. Randy stated that they can look at that to determine where and how they would install bathrooms. Chairman Warren suggested building the new shelter behind Aldi and putting restrooms there also. 3. Museum—Peg Stromberg gave a brief review of the recent funding history for the Museum. The building and collection is owned by the City of Elgin and the Museum not-for-profit organization is paid by the city to run the museum and care for the exhibits. At one time, the city funded the museum at $100,000 level, but has been cut to currently sit at $50,000, with further cuts anticipated in the next fiscal year. At one time, the museum was open 6 days a week, now is only open two days a week. She stated that if the last wing that was part of the original plan were to be build, it would create more exhibit space, meeting rooms and program space. The committee discussed the possibility that the addition could also be designed to incorporate bathroom facilities and a "visitor center" that would have separate access. III. Discussion of Marketing and Awareness: Marketing- Peg Stromberg stated that the parks should be marketed as a whole park and the various assets. Randy explained that the new website will be interactive so that a visitor can hover over the map and link to each park. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Chairman Warren commented that the park needs new programs to attract new users. Some other suggestions included new signage, kiosks, security lights, and tree identification signs. Events such as a 5k run, or expansion of the Bison Run were also mentioned. IV. Discussion of Funding: Discussion was tabled due to time constraints. V. Public Input: One resident , Todd Martin, spoke. As a new resident of Elgin and an environmentalist by profession, he asked the group to consider removing the dam, adding aeration and supporting the zoo. VII. Adjournment: Carl Missele moved to adjourn. Laurie Faith Gibson-Aiello seconded. The meeting was adjourned at approximately 9:00 p.m. Respectfully submitted, Cherie Murphy, Recording Secretary Approved: &th_ J'i, 2 o / r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock City Council �"" �""'°r Richard Dunne E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS F.John Steffen Mike Warren City Manager Sean R. Stegall Lords Park Advisory Task Force AGENDA Tuesday,October 19,2010 7:00 p.m. Lords Park Pavilion 100 Oakwood Boulevard Elgin, IL 60120 I. Call to Order r II. Approval of Minutes from October 5,2010 III. Follow-up Items from Last Meeting IV. Discussion of Zoo V. Discussion of Funding VI. Public Input VII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor I Ed Schock `�) 1 City Council r E LG I N Richard Dunne Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS F.John Steffen Mike Warren City Manager Lords Park Advisory Task Force Minutes Sean R. Stegall October 19, 2010 7:00 p.m. Lords Park Pavilion Present: Laurie Faith Gibson-Aiello, Bruce Dahlquist, Bill Lauderdale, Carl Missele, Cherie Murphy, John Prigge, Art Puotinen, Randy Reopelle, Peggie Stromberg, David Vogt, and Mike Warren Absent: I. Call to Order: Councilman Mike Warren called the meeting to order at 7:00 p.m. II. Approval of October 5, 2010 Minutes: Minutes from the October 5 meeting were reviewed. MOTION: Carl Missele made note of a few corrections and made the motion to approve with said amendments, seconded by Peg Stromberg. Minutes were approved by unanimous vote. III. Follow-up Items from Last Meeting: A. Randy Reopelle reviewed a draft document(Attachment A) with the group, as requested by Chairman Warren at the last meeting. Randy pointed out that the draft is in text format,with pictures, charts and other pertinent information included. The draft outlines some of the items discussed by the committee to date but Randy stated that he will continue to add other discussion items to the document for the next meeting. Bruce Dahlquist suggested that we add the SWOT analysis results as background information as part of the final recommendations. Bruce also asked that programming ideas such as ice skating and fishing, which need further review, be included in the recommendations as well. B. As requested, Randy has sent a letter to the Sustainability Committee, making them aware of the possibility of improvements to the ponds and Willow Creek(Attachment B). C. Randy clarified the reference in the 2000 Master Plan for$5.9 million for improvements to Lords Park,that it was a reference to a 1996 Lords Park Plan, which has been discussed previously at the task force. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org D. Chairman Warren commented that staff had responded to the request for better eirm- upkeep at the bathroom facilities. Instead of being checked only once in the morning, the restrooms will be checked five times a day on Saturdays and Sundays. Also, drainage issues had been checked and tile blockage will be cleared by staff. A suggestion was made that pool personnel could check the bathrooms regularly, however Randy pointed out that the pools are only staffed in the summer from June to early August. He mentioned that several years back the Park and Recreation Department had a staff person assigned to Lords Park to keep an eye on things such as the washrooms, trash, and proper use of picnic shelters. This position may want to be brought back in the future to help coordinate things on the weekends, keeping the park cleaner and easier to maintain. E. Chairman Warren suggested installing hand dryers to replace the paper towels, which would lessen the need for maintenance. A question regarding using the bathrooms in the pavilion arose. Bruce Dahlquist commented that if we found a way to use the lagoon again for ice skating, it would make sense to open the lower level and bathrooms as a warming center. IV. Discussion of Zoo: • A power point presentation was made by Friends of Lords Park Zoo (FLPZ members - Laurie Faith Gibson-Aiello, Tom Armstrong, and Donna Askin). The presentation (Attachment D) presented by Tom Armstrong included plans for three phases of improvements including the Bison Pen as Phase I; the Farm Zoo as Phase II; and improvements to the facilities as Phase III. FLPZ suggested the city go after various grants, including the green infrastructure grant available from the EPA. • Donna Askin described the potential for creating a sustainable education center at the site, pointing out that there are only three others in the State of Illinois and none in the suburban area. Discussion ensued regarding the best steps to explore for moving forward. Art Puotinen commented that many area educators should be interested in the education center and could be called on to help raise funds. Chairman Warren commented that the sustainability working groups could use the center as an overall demonstration site for various best practices, such as windmill, solar panels, etc. Carl Missele commented that he particularly liked the change of location for the fencing around the bison and deer and that retrofitting the old retention basin into a wet bottom basin makes a lot of sense. Randy asked for cost estimates for the plan. Laurie Faith did not have costs but suggested that the city could apply for grants. • Bruce Dahlquist suggested that the committee create a critical path of all the things we want to do in the park, such as create a cultural campus and create a plan based on costs and prioritize accordingly. • Art suggested we tie into educational institutions such as Elgin Community College that could offer certification classes and to tap into top fundraisers in the community. Tom Armstrong suggested tapping into Judson's architecture students to create a plan for the zoo area. Laurie Faith commented that we would need to apply for grants as soon as possible. Randy commented that if the city applied next year the awards would not be given out until December 2011. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org 1 • Chairman Warren suggested we start by promoting classes at the zoo. Carl stated that we have put forth lots of ideas and need to prioritize and create a time line. Chairman Warren stated that at the next meeting we should spend a lot of time prioritizing and planning. Bruce suggested that part of the direction should include looking at the feasibility of some of the ideas that have come forth, such as fishing in the lagoon. Art suggested we look at creating a foundation for the park. Randy commented that it would require a dedicated group of people to create bylaws and get it up and running, but that it is a possibility. • Laurie Faith commented that the city needs to make a formal commitment to the plan for the zoo before her group can successfully fundraise. • Tom Armstrong commented that he really liked the idea of the walking paths, but suggested that the task force also look at linkages to outside the park in order to draw more people to come to the park. There were no persons present that wished to speak to the Task Force. V. Discussion of Funding: This agenda item was postponed. VI. Public Input: None. VII. Adjournment: A motion to adjourn was made by Carl Missele. Art Puotinen seconded. The motion passed unanimously. The meeting adjourned at 9:00 p.m. Respectfully submitted, tut n4 but-67 Cherie Murphy, Recording Secretary Approved: 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor j Ed Schock City Council Richard Dunne E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS F.John Steffen Mike Warren City Manager Sean R. Stegall Lords Park Advisory Task Force AGENDA Tuesday,November 2, 2010 7:00 p.m. The Centre of Elgin West Conference Room 100 Symphony Way Elgin, IL 60120 I. Call to Order II. Approval of Minutes from October 19, 2010 III. Follow-up Items from Last Meeting IV. Additional Recommendations V. Discussion of Funding VI. Public Input VII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor III Ed Schock City Council SKE THE CITY IN THE SUBURBS" John Prigge ee F.John Steffen Mike Warren Lords Park Advisory Task Force Minutes City Manager November 2, 2010 Sean R. Stegall 7:00 p.m. The Centre of Elgin Present: Bruce Dahlquist, Bill Lauderdale, Carl Missele, Cherie Murphy, John Prigge, Randy Reopelle, Peggie Stromberg, David Vogt, and Mike Warren Absent: Laurie Faith Gibson-Aiello, Art Puotinen I. Call to Order: Councilman Mike Warren called the meeting to order at 7:15 p.m. Approval of October 19, 2010 Minutes: Minutes from the October 19 meeting were reviewed. elk MOTION: Carl Missele made the motion to approve, seconded by Peg Stromberg. Minutes were approved by unanimous vote. II. Follow-up Items from Last Meeting: A. Museum: After discussion, Carl Missele made a motion that the task force recommend in their report to Council that: 1) funding for the Public Museum be put as a budget line-item and be restored to previous levels; 2)that the Public Museum should be made the central educational facility in the park; and 3) the City make a long-term commitment to build phase 4 of the museum. Cherie Murphy seconded the motion. The motion passed unanimously. B. Roadway in the Park: Chairman Warren posed the question of whether the group felt the roadway should be opened or remain closed. The group discussed the pros and cons of opening the road, and came to consensus that it should remain closed, but that it should end as a destination site or termination point of some sort, not just dead end. Suggestions included a parking lot, playground, or gazebo. Peggy Stromberg made a motion to recommend 1) that the roadway terminate for adequate parking or destination site such as a pavilion, 2) block the area by chain or signage to keep people from getting stuck back there in the winter, and 3) add adequate signage so that people know it dead ends. Bill Lauderdale seconded the motion, which passed by unanimous vote. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofeigin.org ,., C. Parking Area: Randy introduced the opportunity of an IEPA Green Infrastructure grant, which could be used to help improve the parking areas. The grant could be used to create a demonstration project to see how the use of permeable pavers helps with water runoff in the park. All were in agreement that the City should pursue this grant opportunity as it could benefit Lords Park. Randy will work with Aaron Cosentino on the grant application. D. Additional Parking: Not discussed, as it has been covered in previous discussions. E. Open Active Recreation Areas: Bruce Dahlquist made the motion to recommend that the area behind the tennis courts be properly drained and re-seeded to create an open active recreation area. The motion was seconded by Carl Missele and passed by unanimous vote. F. Washrooms: The committee discussed the need for additional restrooms and the fact that there is a need in the winter for sledders and cross-country skiers to have bathroom facilities open. A motion was made by Cherie Murphy to recommend that staff explore possible locations that would adequately serve the needs of the park and parks programs throughout the year, and that the location of new bathrooms be a consideration as part of the final park plan. Bruce Dahlquist seconded the motion, which was passed by unanimous vote. G. Zoo: Discussion of the zoo was postponed until the next meeting. III. Additional Recommendations: Recommendation 1: Bruce Dahlquist made a motion to recommend in the report to Council to study expansion of the bike path and walking path system through the park. The paths should be properly lighted, safe, and handicap accessible. Staff should look for placement of amenities such as garbage cans, benches, lighting, and signage. Staff should also make sure there is connectivity between anchor sites in the park and to external neighborhoods. Bill Lauderdale seconded the motion, which passed unanimously. Recommendation 2: Bruce Dahlquist made a motion to recommend providing adequate operations and maintenance funds to properly maintain the Lords Park Pavilion, Elgin Public Museum and other facilities. Recommendation 3: Bruce Dahlquist made a motion that the Task Force recognize the value of the lagoons and direct staff to explore the recreational opportunities for programming at the facilities. David Vogt seconded the motion, which passed by unanimous vote. V. Discussion of Funding: A. Chairman Warren recommended the committee take a few minutes to list potential funding sources for the park improvements. The group listed the following: 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org row 1. 319 Grant 2. IEPA Grant 3. Service Groups 4. Kiwanis and Rotary for possible funding of playground 5. Labor Volunteers from community 6. United Way Day of Caring 7. High School volunteers as community service 8. Judson Students 9. Churches, such as Harvest Bible 10. Local elected officials 11. Local foundations 12. Museum and zoo grants 13. Bike grants VI. Public Input: A. Two speakers from the public addressed the task force. 1. Mark: Thank you for not opening the road. 2. Sue: Request putting a statement that we need to recommend park maintenance be improved. VII. Adjournment: A motion to adjourn was made by Carl Missele and seconded by Bill Lauderdale. The meeting adjourned at 8:55 p.m. The next scheduled meeting will be in two weeks, on November 16th. Respectfully submitted, C &u} t /1 J u -i Cherie Murphy, Recording Secretary Approved: ro. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock City Council E LG I N Richard Dunne Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS" F.John Steffen Mike Warren City Manager Sean R. Stegall Lords Park Advisory Task Force AGENDA Tuesday,November 16,2010 7:00 p.m. Lords Park Pavilion 100 Oakwood Blvd. I. Call to Order II. Follow-up Items from Last Meeting III. Discussion of Marketing and Awareness IV. Discussion of Funding V. Public Input VII. Adjournment r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor II� Ed Schock �� City Council E LiG Richard Dunne Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS- F.John Steffen Mike Warren City Manager Lords Park Advisory Task Force Minutes Sean R. Stegall November 16, 2010 7:00 p.m. Lords Park Pavilion Present: Laurie Faith Gibson-Aiello, Carl Missele, Cherie Murphy, John Prigge, Art Puotinen, Randy Reopelle, Peggie Stromberg, David Vogt, and Mike Warren Absent: Bruce Dahlquist, Bill Lauderdale I. Call to Order: Councilman Mike Warren called the meeting to order at 7:00 p.m. II. Approval of November 2,2010 Minutes: Minutes from the November 2 meeting were reviewed. MOTION: Carl Missele made the motion to approve, seconded by Peg Stromberg. Minutes were approved by unanimous vote. III. Follow-up Items from Last Meeting: A. Randy handed out updated recommendations, including a site concept plan, broken down into sections of the park. Peg made note that recently trees were planted in the area where the Task Force recommended creating an open play area. Dave Lawry had committed to fixing the drain tile so that the area would remain dry and be used for active recreation. She stated that the trees that were planted are wetland type trees and they will not survive if the drain line is re-established. The Task Force asked Randy to look into why these trees were planted and have them removed so the area could be used for active recreation. IV. Discussion of the Zoo. A. Laurie Faith stated that Representative Keith Farnham is looking for possible grant money to pay for improvements to the zoo area. Randy Reopelle pointed out that museum grants can also be used for zoos. Peg Stromberg stated that $35 million in museum grant money was already awarded, but that additional monies are still pending. Laurie Faith reviewed cost estimates from local fencing suppliers, stating that the bison pen replacement estimates are around $48,000, with the north and west section coming in at around $18,000, the southern section at $10,000. An electric interior fence would cost approximately $50,000. Peg noted that the $50,000 does not 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org include donated labor. $15,000 has been raised so far in donations. Carl asked if the City Manager's letter of commitment is still valid. Laurie Faith stated that she was not sure. B. Mike Warren asked if the elk pen is in urgent need of fixing. Laurie stated that the worst part is where the creek flows through, but basically for now the elk pen is sufficient. C. Peg Stromberg stated that from the museum's standpoint, the zoo is very important; both the hooved animals and the farm zoo. Chairman Warren asked which brings the people-the bison or the farm. He also asked which is most important from an education standpoint. Peg said that people come year round to see the bison and that the once-a-month bison feeding is the most popular day, but the farm zoo is the big draw in the summer. Her priority would be the bison first, and the zoo second, staff with some volunteer help to keep expenses low. Laurie Faith stated that there is a need to raise the fence in the farm zoo, and that the fencing itself is not expensive, but the labor to install is what raises the cost. Farmers will donate the animals. D. Chairman Warren asked Randy what the staff costs have been for the zoo. Randy said that the zoo required two part-time and one full time employee. Peg made the motion to keep a zoo in Lords Park. Carl Missele seconded the motion. Discussion ensued. E. Laurie Faith was asked if the Friends of Lords Park Zoo are a registered not-for-profit with the State of Illinois. She stated that they are, but since they are not a 501c3, they use the Elgin Community Network as their fiscal agent. Garden funds are kept separate from the zoo funds. Mike Warren asked why would we spend money on the bison pen, when most of the programming is in the summer at the zoo. Randy pointed out that the two issues are different, because fencing is a capitol expense and the zoo is operational in nature. Peg Stromberg reminded the group that an additional $15 million dollars in museum grant money should still be available to apply for grants. Chairman Warren called the vote. The motion to keep the zoo open carried unanimously. Chairman Warren stated that the group now needs to make specific recommendations regarding the zoo. F. Carl Missele suggested that the group look at the site plan presented by the Friends of Lords Park at the last meeting, and either make changes or adopt the map to use in the task force recommendations. Chairman Warren said that he liked the fact that we could use the zoo as a destination and demonstration site for a garden. Peg Stromberg suggested that the zoo is less expensive to do and had the greatest potential for volunteer. Carl Missele suggested that the group separate the bison project from the farm zoo. Mike Warren asked if we could have a partnership with the museum for programming the zoo. Randy Reopelle stated that we have similar arrangements with the Little League and that there could be such an agreement with the museum. Chairman Warren suggested the group break down their recommendations into three categories-the Bison pen, programming and reducing the size of the deer/elk pens. Laurie Faith made a motion to recommend the city go to bid for Phase I for the Bison 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Pen plan as presented by the Friends of Lords Park Zoo. Carl Missele seconded the motion. The motion carried 8 to 1. G. Carl Missele made a motion for the task force to recommend that the city investigate reopening the farm zoo for programming, utilizing city staff and volunteers. Peggy Stromberg seconded the motion. The motion carried 8 to 1. H. Randy Reopelle made a motion to recommend completion of Phase III, as presented by the Friends of Lords Park Zoo. Their plan showed reduced areas for the deer/elk pen and improvements to the creek waterway and detention basin. David Vogt seconded the motion. The motion carried 9 to 0. I. It was suggested that Lords Park be identified as the park in which recommendations from the Sustainable Master Plan work groups be applied. It could function as a destination for people to come to and see how the sustainable practices really work. Randy stated that he would provide narrative in the recommendation document to reflect that Lords Park should be used to demonstrate best management practices that come out of the Sustainable Master Plan work groups. V. Discussion of Prioritization: A. Art Puotinen brought up discussion of a subject from previous meetings, where he eft. broached the subject of creating a foundation for the park. Mr. Puotinen made a motion that the group recommend to the City Council that they establish a working group made up of area foundation representatives for the purpose of researching the idea of creating a Lords Park Foundation that would help fund capital improvements and programming in the park. Peg Stromberg seconded the motion. The motion passed 9-0. B. David Vogt pointed out that in previous meetings there had been discussion of the creation of a dog park, potentially in Lords Park, and asked if that was something the group still wanted to entertain. After discussion, the group decided that while there is a need for one or more dog parks in Elgin, the Lords Park does not have an appropriate area. Carl Missele stated that there is a Park and Recreation Board Committee working on determining the best location for a dog park. C. Chairman Warren asked for each member take on the task of rating their priorities for recommendations in the task force report to city council. He requested that Randy Reopelle prepare a spreadsheet that lists all the recommendations made by the task force and send it out to the task force members to rate each item. Randy stated that he would get that out in the next day or so and asked that the task force members return their recommendations no later than Friday, November 19. The task force agreed to meet in one week, on November 23, to finalize the priority list. 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org VI. Public Input: A. One speaker from the public asked why there was a recommendation to move the deer/elk fence to the north of the creek area. The task force pointed out to him that the water is contaminated and not safe for the animals to drink. VII. Adjournment: A motion to adjourn was made by Carl Missele and seconded by Peg Stromberg. The meeting adjourned at 9:00 p.m. Respectfully submitted, Cherie Murphy, Recording Secretary Approved: r 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mor Ed Schay ock (lit City Council Richard Dunne E LG I N Robert Gilliam David Kaptain THE CITY IN THE SUBURBS` F.John ee F. ohn Steffen Mike Warren City Manager Sean R.Stegall Lords Park Advisory Task Force AGENDA Tuesday,November 23,2010 7:00 p.m. Lords Park Pavilion 100 Oakwood Blvd. I. Call to Order II. Approval of November 16, 2010 Minutes III. Follow Up Items from Last Meeting V. Discussion of Prioritization VI. Other VII. Public Input VIII. Adjournment 150 Dexter Court, Elgin, IL 60120 847-931-6100 www.cityofelgin.org Mayor Ed Schock City Council Richard Dunne E LG I N Robert Gilliam David Kaptain John Prigge THE CITY IN THE SUBURBS- F.John Steffen Mike Warren City Manager Sean R. Stegall Lords Park Advisory Task Force NOTICE OF ADDITIONAL MEETING NOTICE IS HEREBY GIVEN that an additional meeting of the Lords Park Advisory Task Force will be held on Tuesday,November 23, 2010, at 7:00 p.m. at the Lords Park Pavilion. DATED: November 17, 2010 CITY OF ELGIN By Cherie Murphy, Recording Secretary Lords Park Advisory Task Force 150 Dexter Court, Elgin, II- 60120 847-931-6100 www.cityofelgin.org