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HomeMy WebLinkAbout2016 Image Advisory Commission Agendas & Minutes Elgin Image Advisory Commission Monday,January 25,2016,7:00pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 1. Call to Order II. Roll Call III. Approval of the Minutes IV. Code of Conduct V. Teen Category Mandate VI. Recognition Awards VII. Image Awards a. Food Bids b. Nomination Update c. Marketing VIII. Miscellaneous IX. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: Febraury 6th July 25th February 22"d August 22nd March 17th(Image Awards Ceremony) September 26th April 25th October 31st May 23rd November 28th June 27th December 12th (location t.b.d.) July 25th E LG I N THE CITY IN THE SUBURBS" Elgin Image Advisory Commission SPECIAL MEETING TO REVIEW AWARD APPLICATIONS SATURDAY, FEBRUARY 6,2016 ( 9:00 AM CENTRE OF ELGIN,WEST CONFERENCE ROOM 100 SYMPHONY WAY,ELGIN,ILLINOIS Call to Order Roll Call Code of Conduct Forms Image Award Nomination Forms Adjourn to Executive Session PLEASE NOTE:The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact the Human Resources Department at(847)931-6076 or TT/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Elgin Image Advisory Commission Tuesday,Febraury 22,2015,7pm elk City Hall, 1s`Floor Conference Room 151 Dexter Court,Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes(table Feb. 6th) IV. 2016 Contact Sheet V. Image Awards a. Letters to Nominees&Nominators(done) b. Food(ordered) c. EYSO d. Invitations(next week) e. Awards f. Program g. Power Point Presentation h. Speeches i. Night of the event elk VI. Miscellaneous VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: March 17th(Image Awards Ceremony) April 25th May 23rd June 27th July 25th r Elgin Image Advisory Commission Monday, May 23,2016,7pm City Hall,1n Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Image Awards Wrap-up a. Food b. EYSO c. Invitations d. Awards e. Program f. Power Point Presentation g. Speeches h. Night of the event overall V. Upcoming Commission Schedule(Commissioner Kai Rush) (914 VI. Miscellaneous VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: May 23rd June 27th July 25th August 22nd r • • Elgin Image Advisory Commission Monday, May 23,2016,7pm City Hall, 1"Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order by Chair Tricia Dieringer at 7:04pm II. Roll Call:Tricia Dieringer,Herb Gross, Kai Rush, Lauren Bullaro, Matt Iverson and Michael Murshel . Excused absence: Richard Sherman and Chandler Swan III. Approval of the Minutes:Commissioner Kai Rush moved to approve the minutes from Febraury 6th and February 22nd. Commissioner Chandler Swan seconded. Motion passed 5- 0. IV. Image Awards Wrap-up a. Food—was great(liked the shish kabob) b. EYSO—liked their placement on the right side of the room c. Invitations-good d. Awards—move forward with blue instead of yellow e. Program—good f. Power Point Presentation—liked that everyone is pictured g. Speeches—excellent h. Night of the event overall—look at next year's date and see if it falls on spring break prior to planning V. Upcoming Commission Schedule (Commissioner Kai Rush) a. Commissioner Kai Rush will call in to partipate in upcoming meetings VI. Miscellaneous a. Mural: need content to the art in the city b. Add to the presentation for Recognition Awards soon c. Rt. 20& McLean (can anything be done to speed up the process) d. Bluff City Blvd. road condidiotn is a concern for Memorial Day events VII. Adjourned at 7:50pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: May 23rd r Elgin Image Advisory Commission Monday, May 23,2016,7pm City Hall, 1g Floor Conference Room 151 Dexter Court, Elgin, IL 60120 June 27th July 25th August 22nd r f Elgin Image Advisory Commission rMonday,June 27,2016,7pm City Hall, 1n Floor Conference Room 151 Dexter Court,Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Recognition Awards V. Upcoming Commission Schedule(Commissioner Kai Rush) VI. Miscellaneous VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: June 27th July 25th August 22nd September 26th November 28th r Elgin Image Advisory Commission • Monday,June 27, 2016, 7pm City Hall, 1st Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:05pm by Chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Richard Sherman, Herb Gross,Chandler Swan and Matt Iverson (Kai Rush and Michael Murschel were excused) III. Approval of the Minutes:Commissioner Chandler Swan moved to pass May 23rd minutes. Commissioner Matt Iverson seconded. Motion passed 5-0. IV. Recognition Awards a. Website ready with nomination form b. Notify experts nomination forms are ready c. Advertising poster created by staff i. Commissioners to help get them around town V. Upcoming Commission Schedule (Commissioner Kai Rush) a. Commissioner Kai Rush will be calling in for a few meetings due to his work schedule. Commission will approve the call at the start of the meeting per the City Clerk. VI. Miscellaneous a. Entry Way Signage Presentation to the City Council i. Commission requested it be moved from August to September b. Commissioner Corey Dixon formally resigned c. 2 vacancies on the commission d. Canceling October's Meeting due to staffs involvement with Nightmare on Chicago Street. e. Staff liaison to have surgery in July and will not be at that meeting f. Flags on the former Elks building on Villa need to be removed.Staff to look into this. VII. Adjourned at 7:34pm moved by Richard Sherman and seconded by Chandler Swan. Motion passed 5-0. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: June 27th *July 25th*August 22nd r Elgin Image Advisory Commission Monday,June 27,2016,7pm City Hall, 1st Floor Conference Room 151 Dexter Court, Elgin, IL 60120 September 26th* November 28th r r Elgin Image Advisory Commission Monday,July 25,2016,7pm City Hall,1n Floor Conference Room 151 Dexter Court,Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes(tabled) IV. Recognition Awards a. Form is up on the city's website b. Email to historians inviting them to spread the word V. Council Presentation VI. Miscellaneous VII. Adjourn Image Advisory Commission Mission Statement: r Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: July 25th August 22nd September 26th November 28th r Elgin Image Advisory Commission Monday, July 25, 2016, 7pm City Hall, 1st Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order Meeting was called to order at 7:04 pm II. Roll Call Members Present: Chairperson Deiringer, Swan, Gross, Rush, Murschel, Sherman present. Staff Liaison Aaron Cosentino, present. III. Approval of the Minutes (tabled) The previous two meeting minutes were tabled until the August meeting IV. Recognition Awards a. Form is up on the city's website The commission reviewed the form to ensure that proper formatting could be pasted in from another word processing program. It was noted this should be added to the form. It was asked of eik staff to create a poster. b. Email to historians inviting them to spread the word V. Council Presentation Chairperson Derringer reviewed the presentation with the commission. It was noted that a picture of Veterans Memorial should be included as it was part of the influencing architectural elements. Staff Liaison Cosentino noted that he would be able to provide high resolution aerial photographs for the presentation. VI. Miscellaneous The commission asked to send flowers to Barb Keselica, the commission's primary staff liaison who had been out on medical leave. It was also noted that October 10 should be added to the commission calendar. VII. Adjourn The meeting adjourned at 7:54 pm. r Elgin Image Advisory Commission Monday,August 29,2016,7pm rill' ll City Hall, 1st Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:08pm by Chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Richard Sherman, Kai Rush, Chandler Swan, Michael Murschel and Matt Iverson (Herb Gross was unexcused) III. Approval of the Minutes: Minutes for June 27th approved with ammendments was moved by Commissioner Kai Rush and seconded by Commissioner Chandler Swan. Motion passed 6-0. Minutes for July 25th with ammendments was moved by Commissioner Kai Rush and seconded by Commissioner Michael Murschel. Motioned passed 6-0. IV. Recognition Awards a. Posters were distributed downtown b. Media Push-a press release and email to experts helping us get the word out c. Commissioners Push—commissioners to use personal social media V. Sign Municipal Code (19.50.120) a. Exemption-under this code the city is exempt from the right of way ordinance b. Compliance-give the council the choice to be exempt or to comply c. Sign Modifications—need to still have the updated sign from Hitchcock for the presentation VI. Council Presentation a. Locations—need to get home owner association approval for the sign on Randall (Coming from South Elgin) b. Sign Presentation to City Countil on Wednesday,September 28th VII. Miscellaneous a. 9am September 11th Ceremony on the Robert Gillam Municipal Complex Plaza b. Commissioner Kai Rush suggested moving the Art and Soul location to maybe draw more people c. Duncan Ave. needs the speed sign to be cleared d. Back streets off of Vandaline Rds.Are really bad;city staff needs to look at making improvements e. October mtg. invite the Police Chief to talk about driving with lights on f. Commissioner Michael Murschel moved for Commissioners to look at the Sports Complex Cemetery and take on the project. Commissioner Richard Sherman seconded. Motion passed 6-0. r Elgin Image Advisory Commission Monday,August 29,2016,7pm City Hall, 1st Floor Conference Room 151 Dexter Court, Elgin, IL 60120 VIII. Adjourned at 8:01 mvoed by Commissioner Richard Sherman and seconded by Commissioner Kai Rush. Motion passed 6-0. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: August 29th September 26th November 28th December-TBA (ow r v Elgin Image Advisory Commission r Monday,September 26,2016,7pm City Hall, 1st Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Recognition Awards V. Entry way Sign Presentation VI. Miscellaneous VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. ellik 2016 Commission Meeting Schedule: September 26th October 31St November 28th December-TBA r Elgin Image Advisory Commission f Monday,September 26,2016,7pm e City Hall, lSt Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:03pm by Chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Richard Sherman, Chandler Swan, Michael Murschel and Herb Gross(Matt Iverson and Kai Rush excused). Expert panel included: Carol Gieske,Jerry Turnquist and Elizabeth Marston. III. Approval of the Minutes with ammendments motioned by Commissioner Gross and seconded by Commissioner Richard Sherman. Motion passed 5-0. IV. Recognition Awards a. Expert panel discussed their recommendations and also getting the historians more involved with the nomination process. Staff will arrange for a meeting with historians in January 2017 with the assistance of the expert panel. b. Commissioner Richard Sherman moved to enter into executive session to determine 2016 award winners and Commissioner Chandler Swan seconded. Motion passed 5-0. c. Commissioner Richard Sherman moved to end executive session and return to regular meeting and Commissioner Michael Murchel seconded. Motion passed 5-0. d. Commissioner Richard Sherman moved to accept Bramer,Chipmans, Florey and Horwitt to be put forth infront of council for the 2016 Recognition Awards and was seconded by Commissioner Herb Gross. Motion passed 5-0. V. Entry way Sign Presentation a. All commissioners were encouraged to attend the Wednesday, September 28th City Council Meeting where Chair Tricia Dieringer was presenting the Entry way Sign Presentation. VI. Miscellaneous a. Commissioner Chandler Swan moved to approve the Honorary Street Application for Memorial Way and Commissioner Richard Sherman seconded. Motion passed 5-0. b. October meeting will be determined if needed based off the Entry way Sign Presentation. c. Historical Society has a cemetery clean-up day on Saturday,October 1St. d. Tuesday,October 18th there is a Premature Burial at Gail Borden Library. For more information visit Gail Borden's Library website. VII. Adjourned moved by Commisioner Chandler Swan and seconded by Commissioner Herb Gross. Motion passed 5-0. r . Elgin Image Advisory Commission Monday, September 26,2016,7pm Pk City Hall, 1"Floor Conference Room 151 Dexter Court, Elgin, IL 60120 Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: September 26th October 31St November 28th December-TBA r r Elgin Image Advisory Commission Monday, November 28,2016,7pm City Hall,2nd Floor Conference Room 151 Dexter Court,Elgin, IL 60120 I. Call to Order II. Roll Call III. Introduction of New Commissioners IV. Approval of the Minutes V. Recognition Awards a. Memo to Council VI. Entry way Sign Presentation Update VII. Image Awards a. On-line Form b. Press Release c. Posters/Banner Ad VIII. Miscellaneous IX. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: December-TBA C Elgin Image Advisory Commission Monday, November 28,2016,7pm City Hall, 2' Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:02pm by Chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Richard Sherman, Chandler Swan, Michael Murschel and Matt Iverson (Herb Gross was unexcused and Kai Rush was excused) III. Introduction of New Commissioners: Mark Smith and Justyn Miller IV. Approval of the Minutes: moved to table by Commissioner Richard Sherman and seconded by Commissioner Matt Iverson. Motion passed 7-0. V. Recognition Awards a. Memo to Council on the agenda for the second meeting in December VI. Entry way Sign Presentation Update a. When going into the second phase look into riverstone vs.sandstone b. Hitchock to still flip design c. Staff to send new commissioners presentation VII. Image Awards a. On-line Form due by Wednesday,January 25th b. Press Release to be reviewed at next meeting c. Posters/Banner Ad to be handed out around town i. Staff will provide posters to commissioners ii. Staff will post on the Centre's Electronic Board VIII. Miscellaneous a. Staff to provide updated contact list b. Staff to place the Memorial Way Street Sign on January's Council Agenda c. December 19th's meeting will take place at Nick's Pizza. If that is not available,staff is to reserve space at Lone Star. d. Fountain Square has been tagged (HElgin).Staff to follow-up with Public Works. e. Duncan Ave. signs need to be cleared.Staff to follow-up with Public Works. f. Staff to provide update on Bluff City Blvd.concstruction g. Staff to send thank you on behalf of the Image Advisory Commission to Public Works in regards to fixing Big Timber and McLean. h. Staff to remind Police Department to drive with their lights on. i. Leaves were not picked-up south of Bluff City. Chair Tricia Dieringer will contact 311. r Elgin Image Advisory Commission Monday, November 28,2016,7pm ___ City Hall, 2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 IX. Adjourned at 8:02pm moved by Commissioner Chandler Swan and seconded by Commissioner Richard Sherman. Motion passed 7-0. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2016 Commission Meeting Schedule: December 19th at Nick's Pizza C C Elgin Image Advisory Commission Monday, December 19th,2016,7pm Nick's Pizza 990 S Randall Rd, Elgin, IL 60123 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Recognition Awards a. Memo to Council V. Image Awards a. On-line Form b. Press Release c. Posters/Banner Ad VI. Miscellaneous VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. r