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HomeMy WebLinkAbout2014 Image Advisory Commission Agendas & Minutes Elgin Image Advisory Commission Monday,January 27, 2014, 6pm City Hall, 2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. 311 Overview:Colby Basham, 311 Citizen Services Director V. Other Business VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: January 27th February 1st February 24th March 20th (Image Awards) April 28th May 19th June 23rd r Elgin Image Advisory Commission Monday, February 24,2014,7pm City Hall, 2' Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes(tabled) IV. 311 Overview:Colby Basham, 311 Citizen Services Director V. Image Award Update VI. Speeches VII. Other Business VIII. Adjourn Image Advisory Commission Mission Statement: r Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: February 24th March 20th (Image Awards) April 28th May 19th June 23`d July 28th August 25th September 22"d October 27th November 24th Elgin Image Advisory Commission Monday, February 24,2014,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 VIII. Adjourned at 7:40pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: February 24th March 20th (Image Awards) April 28th May 19th June 23`d July 28th August 25th September 22nd October 27th November 24th C Elgin Image Advisory Commission Monday,April 28, 2014,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Image Award Wrap-up V. Entry Way Signage Update VI. Other Business a. Commission Members/Positions VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: April 28th May 19th June 23`d July 28th August 25th September 22nd October 27th November 24th r Elgin Image Advisory Commission Monday,April 28, 2014,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order by Chair Tricia Dieringer at 7:06pm II. Roll Call:Tricia Dieringer,Chandler Swan, Matt Iverson, Lauren Bullaro, Herb Gross,Rick Sherman, Michael Murschel and Susan McIntyre. Excused Absence: Corey Dixon and Lauren Bullaro. III. Approval of the Minutes: Herb Gross motioned for approval. Matt Iverson seconded the motion. Motion passed 6-0 with 1 abstention. IV. Image Award Wrap-up a. Do not bring back the write-ups in the program, however, include nominators b. Food and music was great c. Put the desserts out with the appetizers d. Continue with the large print out for speeches e. Speeches need to be in on time f. Need more press after the event on winners and at the event g. City Council should be encouraged to come(send something more so than the invite) V. Entry Way Signage Update (tabled) VI. Other Business a. Commission Members/Positions: all staying except Sue McIntyre VII. Adjourned at 8:07pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: April 28th May 19th June 23rd July 28th Elgin Image Advisory Commission Monday,April 28,2014,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 August 25th September 22nd October 27th November 24th C C ti Elgin Image Advisory Commission Monday,June 23, 2014,7pm CCity Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Entry Way Signage (please see attachment) V. Other Business VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. (64 2014 Commission Meeting Schedule: June 23rd July 28th August 25th September 22nd October 27th November 24th C roe t '; z; ..F .. iv; "3L;, , L ` Meeting Agenda Date: June 23,2014 Time: 7:00 PM Location: Elgin City Hall Attendees: City Representatives Image Advisory Commission Members Tim King,Hitchcock Design Group(HDG) RE: City of Elgin Entry Way Signage Schematic Design Purpose of Meeting: Project Kick-off Meeting Items to be discussed: A. Background 1. Project purpose 2. Goals and Objectives 3. Scope of work 4. Preliminary Budget B. Existing Conditions 221 W.Jefferson Avenue 1. Project area and sign locations Naperville,lllinois60540 2. Existing City brand and signs 630.9611787 3. Property ownership and Jurisdictional requirements hitchcorkdesigngroupcom C. Stakeholder Interests and Involvement 1. City staff 2. Image Advisory Commission 3. City elected officials 4. IDOT,KDOT 5. Adjacent property owners 6. General public 7. Other D. Preliminary Schedule 1. Initial concepts 2. Final concepts 3. Schematic Design approval E. Design Program 1. City brand and message 2. Materials and style 3. Examples for reference 4. Other Commission member input cc: Attendees Rick Hitchcock,Mark Underwood,HDG Planning LandscapeA!thMectUfe J:NrojedsWphagin,CityoAEntryWaySignage\01Commumcations\agd20140618kickofdoa Elgin Image Advisory Commission (PkMonday,June 23,2014,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order by Chair Tricia Dieringer at 7:00pm II. Roll Call:Tricia Dieringer, Matt Iverson, Lauren Bullaro, Herb Gross, Rick Sherman, Michael Murschel. Excused Absence:Corey Dixon and Chandler Swan. III. Approval of the Minutes:Herb Gross motioned for approval with changes. Michael Murschel seconded the motion. Motion passed 6-0 IV. Entry Way Signage(please see attachment) V. Other Business a. Contact expert panel to submit for recognition awards b. Lauren Bullaro motioned for Tricia Dieringer to chair another term. Richard Sherman seconded the motion. Motion passed 6-0 and will be put in front of City Council for approval. VI. Adjourned at 8:27pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: June 23rd July 28th August 25th September 22nd October 27th November 24th r DES r • Meeting Summary Date: June 23,2014 Time: 7:00 PM Location: Elgin City Hall Attendees: City of Elgin Representatives(CE) Image Advisory Commission Members(IAC) Tim King,Hitchcock Design Group(HDG) RE: City of Elgin Entry Way Signage Schematic Design Purpose of Meeting: Project Kick-off Meeting Items Discussed: A. Background 1. Project purpose a. IAC members explained that existing City Entry Way signs are old,inconsistent and no longer represent a positive image of the community. The IAC desires to have consistent Entry Way Signs designed that accurately represent the image of the community. 221W.Jefferson Avenue 2. Goals and objectives Naperville,Illinois60540 a. Signs to be unique to Elgin 6309611787 b. Signs to identify Elgin City limits on major corridors leading into the City(5 locations identified) hitthcodcdesigngroup.om c. Signs placed to help identify businesses along corridors as within the City 3. Scope of work and schedule a. HDG provided a copy of the Scope of Services that was included in the Proposal submittal along with a Schedule Outline. Generally,the Preliminary Design will be completed within a 2 month period and design approval is anticipated in the fall of 2014. b. Following completion of the Preliminary Design phase,the City can determine the necessary process to bid and construct the signs. Bidding is anticipated in January,February 2015 with construction occurring in spring of 2015. Construction is anticipated to be complete within 2 months. 4. Preliminary budget a. The City has$100,000 budgeted to construct 5 signs. Landscape and other required site work is above and beyond the$100,000 budget. B. Existing Conditions 1. Project sign locations a. The IAC has identified 5 specific sign locations: i. Route 20 and Shales Parkway ii. Route 20 and Route 31 iii. Route 20 and Randall Road iv. 190 and Route 31 Planning fend cupeArChtterhue I Wrojerts\AlphaVigm,City Abby Way Signage102 Communicator:Asum 20140623 kickoff doa Page 2 v. 190 and Randall Road b. HDG will review each area to determine the specific sign placement and conditions at each location 2. Existing City brand and signs a. IAC members do not like the City logo,specifically the tag line"City in the Suburbs"and the tower building image since it is in disrepair and no longer represents the desired image of the City. However,there are no plans to revisit the City logo. For this reason the IAC does not want to include the City logo on the gateway signs. b. The IAC directed HDG to use simple text,no logo,and quality materials for the gateway signs. c. The IAC suggested that the existing brick sign at Route 25 and 190 is a good example. 3. Property ownership and Jurisdictional requirements a. IAC indicated that all locations are regulated by either IDOT or KDOT. HDG will review the property ownership at each location and summarize the jurisdictional requirements that will apply to the signage design. b. HDG suggested that if possible,private easements beyond the right-of-way might be an option to develop more creative design solutions. C. Stakeholder Interests and Involvement 1. IAC indicated that they will be the only group involved in the development of the gateway signage design. Once a preferred design is determined,the recommendations will be presented to the City Council for approval. IAC indicated that they will review design options with City Council members informally prior to the final presentation to get their input. 2. IAC indicated that it is not necessary to include the public in the design process. 3. HDG suggested that it is advisable to review the recommendations with IDOT and KDOT representatives to be sure that they meet permitting requirements. D. Design Program 1. IAC members offered the following suggestions related to the design of the signs: a. Some people relate the City image to the Casino—the City should not be tied too closely to the Casino b. The river is the most recognizable City component c. City history is important but not too many landmarks left to play off d. City extends out to Randall Road but the downtown is still the cultural center of the community e. Multiculturalism is a recognizable part of the community f. Gateway signs should be simple and should stay away from specific wayfinding- that can be done on separate stand-alone wayfinding signs g. No logo,no motto,simple font,quality materials,maybe include date established h. Technology and the arts have a place in the community i. Signs must be unique to Elgin j. Important to identify where the City starts and stops;could be challenging due to irregular City limits and potential future annexation 2. HDG will prepare a written design program summarizing the relevant items that will be considered as part of the signage design. Page 3 E. Next Steps 1. HDG will attend the next IAC meeting on July 28th at 7:00 PM to discuss the results of the Research,Analysis and Programming phase,and to present preliminary schematic concepts for discussion. cc: Attendees Rick Hitchcock,Mark Underwood,HDG r C Elgin Image Advisory Commission Monday,July 28,2014,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. New Commission Member IV. Approval of the Minutes V. Entry Way Signage VI. City of Elgin Strategic Plan VII. Recognition Awards VIII. Secretary Position IX. Other Business X. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: July 28th August 25th September 22nd October 27th November 24th r Elgin Image Advisory Commission rMonday,August 11th,2014,7pm City Hall, 1st Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call Ill. Approval of the Minutes IV. Entry Way Signage V. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: August 11th August 25th September 22nd October 27th November 24th r Elgin Image Advisory Commission Monday,August 25th,2014,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Entry Way Signage (please see attachment) V. Recognition Awards VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: August 25th September 22nd October 27th November 24th r C6166 ak 1444.- -. Meeting Agenda Date: August 25,2014 Time: 7:00 PM Location: Elgin City Hall Attendees: Image Advisory Commission Members City Representatives Mark Underwood,Hitchcock Design Group(HDG) Tim King,HDG RE: City of Elgin Entry Way Signage Schematic Design Purpose of Meeting: Refined Design Review Items to be discussed: A. Preferred Schematic Design Review 1. Updated sign location map 2. Individual sign location site analysis 3. Preferred preliminary alternative concepts 4. Refined preferred alternative concepts 221 W.Jefferson Avenue B. Next Steps Naperville,Illinois60540 1. Finalize preferred concept(s) 630961.1787 2. Prepare preliminary construction cost opinion based on preferred schematic concept hitchcodcdesigngroup.catn 3. Schedule discussion with City elected officials 4. Schedule discussion with IDOT,KDOT cc: Attendees Rick Hitchcock,HDG r Planning landscape Architecture J Projects\AlphaVlgin,CityofEntryWaySignage\02Commumrmbns\agd20140825preferredrwew.dorr Elgin Image Advisory Commission Monday,August 25th,2014,7pm City Hall,ed Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order @ 7:11pm by Chair Tricia Dieringer II. Roll Call:Chandler Swan,Tricia Dieringer, Richard Sherman, Lauren Bullaro, Corey Dixon and Michael Murschel. Excused Absence: Herb Gross and Matt Iverson III. Approval of the Minutes a. Chandler Swan motioned for approval. Michael Murschel seconded. Motion passed 6- 0. IV. Entry Way Signage (please see attachment) a. Initial conversations with IDOT and KDOT prior to the council presentation by Hitchcock b. Checking to make certain there is no future expansion of 20/Randall for sign placement c. September 22nd—revised signs V. Recognition Awards a. Chandler Swan motioned to post-pone the awards for one year. Lauren Bullaro seconded. Motion was passed 6-0. VI. Miscellaneous a. Michael Murschel motioned approval for the Honorary Street Sign for Pastor Marks on 454 Hickory place. Richard Sherman seconded. Motion passed 6-0. VII. Adjourned @ 9:45pm motioned by Michael Murschel. Seconded by Richard Sherman. Motion passed 6-0. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: August 25th September 22nd October 27th November 24th Elgin Image Advisory Commission Monday,September 23`d, 2014,7pm City Hall,ed Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order @ 7:06pm by Chair Tricia Dieringer II. Roll Call: Michael Murschel,Chandler Swan,Tricia Dieringer, Richard Sherman, Herb Gross,and Matt Iverson. Excused absences : Lauren Bullaro and Corey Dixon III. Approval of the Minutes Herb Gross motioned to table. Matt Iverson seconded. Motion passed 6-0. IV. Entry Way Signage (please see attachment) a. Revise Family A first graphic to include more red brick b. Revise Family G second graphic to include more red brick,open weave,stone sail c. Questions asked to be answered: i. What does the final product look like in the locations ii. Timeline to putting them up iii. Dimensions/construction materials iv. How long will they last V. Miscellaneous a. Image Awards Color for 2015:Turquoise approved 4-2 VI. Adjourned at 7:41pm motioned by Matt Iverson and seconded by Rick Sherman.Approved 6-0. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: September 22nd October 27th November 24th r Elgin Image Advisory Commission Monday,October 27th,2014,7pm City Hall,rd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Entry Way Signage V. Miscellaneous VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: September 22nd October 27th November 24th r Elgin Image Advisory Commission Monday, November 24th,2014,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Entry Way Signage(Hitchcock Design) V. Image Awards VI. Miscellaneous a. December meeting date,time&location b. 2015 Calendar VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: November 24th Elgin Image Advisory Commission Monday, November 24th, 2014, 7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 Call to Order@ 7:05pm by Chair Tricia Dieringer a. Richard Renner complained about who has been past recipients of the Recognition Awards. II. Roll Call:Chandler Swan,Tricia Dieringer, Richard Sherman, Herb Gross,and Matt Iverson, Lauren Bullaro,Corey Dixon,and Kai Rush. Excused Absence: Michael Murschel III. Approval of the Minutes: Herb Gross motioned to table. Chandler Swan seconded. Motion passed 8-0. IV. Entry Way Signage (Hitchcock Design) a. See the second one with revisions(length)motioned by Herb Gross. Seconded by Corey Dixon. Motion passed 8-0. (See all 3 designs in all the locations) b. Herb Gross motioned to approve the final three designs. Lauren Bullaro seconded. Motion passed 8-0. V. Image Awards a. Meeting on February 7th at 9am elk b. Matt motioned to extend the deadline to January 23`d. Richard Sherman seconded. Motion passed 8-0. VI. Miscellaneous a. December meeting date,time&location i. December 15th at 7pm at the Casino(staff liaison to send out exact location) b. 2015 Calendar i. February 7th&23`d, March 19th(Image Awards Ceremony);April 27th, May 18th, June 22"d,July 27th,August 24th,September 28th, October 26th,and November 23rd c. Forward the City Council Date for the Sign Presentation to the Committee d. Staff to follow-up on: i. Amount of cars in the parking lot on Larkin Ave. across from the old Larkin Center ii. Sinkhole on DuPage and Villa iii. Light on St. Charles and Villa by the crosswalk iv. McClure/South of Lawrence (sinkhole in the middle of the street) v. Signage by National Street by the train tracks vi. Sinkhole on Villa by Church of the Redeemer vii. Order name badges for new commissioners _ Elgin Image Advisory Commission Monday, November 24th,2014,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 VII. Adjourned @ 8:08pm motioned by Chandler Swan. Seconded by Herb Gross. Motioned passed 8-0. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2014 Commission Meeting Schedule: November 24th r r