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HomeMy WebLinkAbout2013 Image Commission Agendas & Minutes IMAGE ADVISORY COMMISSION r 2013 MEETING SCHEDULE The Image Advisory Commission meets on the 4th Monday of each month at 7:00 p.m. at City Hall, Second Floor Conference Room (South Wing). January 28 February 25 March 25 April 22 May 27 June 24 July 22 August 26 September 23 October 28 November 25 December 23 Contact Person: Barb Keselica Staff Liaison City Manager's Office (847) 531-7056 r • ELGIN THE CITY IN THE SUBURBS' 4 � Elgin Image Advisory Commission SPECIAL MEETING TO REVIEW AWARD APPLICATIONS SATURDAY, FEBRUARY 2, 2013 I 9:00 AM CENTRE OF ELGIN, WEST CONFERENCE ROOM 100 SYMPHONY WAY, ELGIN, ILLINOIS Call to Order Roll Call Adjourn to Executive Session PLEASE NOTE: The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at(847)931-6076 or TT/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. i 4 Elgin Image Advisory Commission Monday, February 25,2013,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Official Approval of the Finalists IV. Image Awards Ceremony a. Invitation b. Food Bids c. Music d. Speeches V. Other Business VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: February 25th March 18th (Speech practice) March 21st(6pm Image Awards) April 22nd(?) May 20th(?) r w Elgin Image Advisory Commission rMonday, February 25,2013,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:05pm by Chair Trisha Dieringer II. Roll Call: Present—Herb Gross,Tricia Dieringer,Chandler Swan, Matt Iverson,and Michael Murschel. Excused Absence:Lauren Bullaro and Susan McIntyre. Unexcused Absence: Winifred Cooper Jr. III. Official Approval of the Finalists—Renz Center was added to the award list. Herb moved to approve Renz Center as a nominee only and Matt Iverson seconded. Motion was approved 5-0. Herb Gross motioned for approval of the awardees;Chandler Swan seconded.All approved 5-0. Please see refer to the February 2"d minutes for finalists. IV. Image Awards Ceremony a. Invitation—Sent out to all nominees,nominators,and city officials b. Food Bids—Herb Gross motioned to accept In the Neighborhood Deli with modifications and a lower quote. Motifications included:no sushi demonstration, adding quesadillas and tea,reducing the bid to around$2,500.Chandler Swan rseconded. Motion was approved 5-0. c. Music—Contact Elgin Symphony Orchestra for a string quartet. Herb Gross recommended a harpist from ECC as plan b. d. Speeches—To be turned into the staff liaison Barb Keselica by Monday, March 18t. Everyone is to arrive between 4:30pm and 5:00pm to rehearse. V. Other Business a. A letter was sent from the City Clerk's office to Winifred Cooper Jr.about not taking the required training.Winifred's term expires in May. VI. Adjourn—Michael motioned to adjourn the meeting at 8:30pm.Herb Gross seconded. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: February 25th rk March 18th(Speech practice) Elgin Image Advisory Commission Monday, February 25,2013,7pm City Hall,god Floor Conference Room 151 Dexter Court,Elgin, IL 60120 March 21St(6pm Image Awards) April 22nd(?) May 20th(?) r C Elgin Image Advisory Commission tMonday,April 22,2013,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Image Awards Ceremony Wrap-up a. Invitation b. Food c. Music d. Speeches e. Awards f. Nomination Process V. 2013 Commission Schedule a. Entry Way Signage b. Recognition Awards rVI. Other Business a. Recognition Presentation Plaque b. Commissioners Terms VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: April 22nd May 20th June 24th July 22nd h August 26t Elgin Image Advisory Commission Minutes Monday,April 22,2013,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:11pm by Chair Trisha Dieringer II. Roll Call: Present Tricia Dieringer, Michael Murschel,Chandler Swan,Corey Dixon,and Herb Gross. Excused Absence: Matt Iverson, Lauren Bullaro,and Susan McIntyre. Unexcused Absence:Winifred Cooper Jr. III. Approval of the Minutes—tabled for next meeting IV. Image Awards Ceremony Wrap-up a. Invitation—Letter to nominees in advance next year b. Food—More food;it appeared the caterer could not keep up with the demand c. Music—More people playing d. Speeches—Cut them down or decrease the number of awards given out e. Awards i. Logistically—Having all the nominees already in line ii. Announce the winners by category iii. Program Book—vote to get rid of bios and list out the nominees in alphabetical order category iv. The projector should be shut-off during the awards program f. Nomination Process i. Vote to be taken on whether winners should be chosen in each category 1. Or making it clear that winners may not be chosen in each category ii. Criteria should be re-looked at for next year V. 2013 Commission Schedule a. Entry Way Signage i. RFP to be brought to the next commission meeting b. Recognition Awards i. Posted for nominations in August,voted on in September, and sent to the council for approval in October VI. Other Business a. Recognition Presentation Plaque—A plaque to be produced that states:"Images courtesy of the Elgin History Museum" b. Commissioners Terms—Herb Gross would like to stay on;Winifred Cooper Jr.has been a no-show since November and has not done the required training,and Lauren Bullaro will be asked at the next commission meeting c. Considering giving out grants for either: i. Neighborhood Groups to conduct walking tours , . Elgin Image Advisory Commission Minutes rMonday,April 22,2013,7pm City Hall,rd Floor Conference Room 151 Dexter Court,Elgin, IL 60120 ii. Producing a slideshow of Elgin iii. This has discussion has been tabled for a future meeting VII. Adjourn—Chandler Swan moved for adjournment at 8:30pm;Herb Gross seconded. Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: April 22nd May 20th June 24th rk July 22nd August 26th r Elgin Image Advisory Commission rMonday, May 20,2013,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Entry Way Signage a. Budget b. RFP Review V. Other Business a. Commissioners Terms VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: June 24th July 22nd August 26th September 23rd October 28th November 25th December(to be determined) Elgin Image Advisory Commission Minutes • Monday, May 20,2013,7pm r City Hall, 2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:01pm by Chair Tricia Dieringer II. Roll Call: Present Tricia Dieringer, Michael Murschel, Chandler Swan, Susan McIntyre, Lauren Bullaro and Herb Gross. Excused Absence: Corey Dixon, Matt Iverson Ill. Approval of the Minutes Herb Gross motioned approval and Michael Murschel seconded. Motion passed 6-0. IV. Mayor Kaptain: Overview of the Image Commission a. Mayor Kaptain believes the image of our community is changing i. Arts and Sustainability ii. Governors Workshop iii. Veterans with Wounded Dogs iv. More Grants Available v. Tower Take-over vi. Volunteer Program b. Image Awards Ceremony i. Suggested not doing booklets for the awards program but focus more on the rpower point presentation 1. 1 Page Program 2. Michael Murschel moved to make the program 1 page next year and Herb Gross seconded the motion. Motion passed 6-0. ii. Like that every nominee receives a certificate iii. Suggested areas to nominate from (categories as a guide only)and to stick with not having winners from every category but selecting the best nominations as a whole. iv. No line—Everyone should be waiting beforehand v. Speeches Short—1 hour ceremony vi. Consolidate and not list all their accomplishments V. Entry Way Signage a. Budget—tabled b. RFP Review—tabled c. Mayor suggested getting Elgin Civic Groups to adapt a sign and encouraged the commission to find local talent. VI. Other Business a. Commissioners Terms—Lauren Bullaro committed to another term Elgin Image Advisory Commission Minutes Monday, May 20,2013, 7pm r City Hall,2" Floor Conference Room 151 Dexter Court, Elgin, IL 60120 b. Using Channel 17's Getting to Know Your Community,the Library's Newsletter and the Elgin Newsletter as outlets for the advertisement of the Recognition Awards VII. Adjourned at 8:27pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: June 24th July 22nd August 26th September 23rd October 28th November 25th December(to be determined) r Elgin Image Advisory Commission Monday,June 24,2013,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Entry Way Signage a. Budget b. RFP Review V. Other Business VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. r 2013 Commission Meeting Schedule: July 22nd August 26th September 23rd October 28th November 25th December(to be determined) r Elgin Image Advisory Commission Monday,June 24, 2013, 7pm 2nd Floor South Conference Room City Hall, 150 Dexter Court Call to Order at 6:59pm by Chair Tricia Dieringer II. Roll Call: Present Tricia Dieringer, Michael Murschel,Chandler Swan, Corey Dixon, Matt Iverson, Susan McIntyre and Herb Gross. Excused Absence: Lauren Bullaro III. Approval of the minutes—tabled for next meeting; Chandler Swan motioned for approval and Herb Gross seconded. Motion passed 7-0.Tabled Image Award Suggestions from the Mayor. Susan McIntyre motioned approval and Herb Gross seconded. Motion passed 7-0. IV. Entry Way Signage a. Budget-$110,000(2013)design and installation/$40,000(2014)for landscaping b. RFP Review i. Phases to the Process 1. Phase 1—Engineer/Architect Firms a. Design/Permitting RFP b. Receive Proposals/Review c. Proposal for City Council for Approval d. Contract Signed by City Manager e. Design Work Completed 2. Phase 2—Contractor a. Engineer Creates Bid Specs b. Purchasing Bids Out c. Amend Engineer/Architect Contract i. To reflect"construction oversight" d. Proposal to City Council for Approval e. Contracts Signed by the City Manager f. Installment Completed 3. Phase 3—Landscaping ii. Phase 1 RFP due August 14th and mailed to commissioners August 15th iii. Revisions made per commissioners V. Other Business a. Honorary Street Sign Name Changed for St.Joseph's Hospital. Name changed to Sister Jane Does. Chandler Swan motioned approval and Matt Iverson seconded. Motion approved 6-1. b. August 1St—Memo for Recognition Awards to Expert Panel r Elgin Image Advisory Commission Monday,June 24,2013,7pm 2"d Floor South Conference Room City Hall, 150 Dexter Court VI. Adjourned at 7:36pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: July 22nd August 26th September 23rd October 28th rik November 25th December(to be determined) r Elgin Image Advisory Commission Monday,July 22,2013,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Recognition Awards V. Website Updates VI. Other Business VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: August 26th September 23`d October 28th November 25th December(to be determined) Elgin Image Advisory Commission Minutes Monday,July 22,2013, 7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:09pm by Chair Tricia Dieringer II. Roll Call: Present Tricia Dieringer, Michael Murschel, Lauren Bullaro, Corey Dixon, Matt Iverson,Susan McIntyre and Herb Gross. Excused Absence:Chandler Swan. Guest:Thomas III. Approval of the Minutes:Susan McIntyre motioned approval as corrected for May 20th and June 24th and Matt Iverson seconded. Motion passed 7-0. IV. Recognition Awards: Invites sent to the Panel Experts by the next Commission Meeting. Packets need to be sent ahead of time this year.Susan McIntyre, Corey Dixon,and Matt Iverson will help with the mailing. Send the press release to the following: City website, DNA, library, Historical Society,Channel 17 (Jeff Meyers),City Facebook page,Chamber of Commerce,WRMN and the newspapers. V. Website Updates:Add last year's winners to Recognition Awards site. Double check with the nomination forms being fillable. VI. Other Business:Art and Soul committee is looking for volunteers.The event is taking place (1161 on August 3'd and 4th.Auditions on July 22nd for Fox on the Fairway. VII. Adjourn at 8:06pm motioned by Herb Gross and seconded by Lauren Bullaro Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: August 26th September 23rd October 28th November 25th December(to be determined) r Elgin Image Advisory Commission Monday,August 26,2013,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Entry Way Signage a. RFP Review V. Recognition Awards VI. Other Business VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: August 26th September 23rd October 28th November 25th December(to be determined) r firElgin Image Advisory Commission Monday,August 26 2013,7pm City Hall, 2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 Call to Order at 7:01pm by Chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Michael Murschel,Chandler Swan,Susan McIntyre, Lauren Bullaro, Herb Gross. Excused Absence: Cory Dixon, Matt Iverson III. Approval of the Minutes: Herb Gross motioned approval and Michael Murschel seconded. Motion passed 6-0. IV. Mayor Kaptain: Overview of the Image Commission a. Mayor Kaptain believes the image of our community is changing. i. Arts and Sustainability ii. Governor's workshop iii. Veterans with wounded dogs iv. More grants available v. Tower take-over vi. Volunteer program b. Image Award Ceremony i. Suggested not doing booklets for the awards program but focus more on the power point presentation 1. 1 Page Program 2. Michael Murschel moved to make the program 1 page next year and Herb Gross seconded the motion. Motion passed 6-0. ii. Like that every nominee receives a certificate iii. Suggested areas to nominate from (categories as a guide only)and to stick with not having winters from every category but selecting the best nominations as a whole iv. No line : line everyone up before hand v. Make sure speeches are short so the ceremony will not exceed 1 hour vi. Don't list everything each nominee has accomplished.Try to consolidate accomplishments during speech. V. Entry Way Signage a. Budget—tabled b. RFP review—tabled c. Mayor suggested getting Elgin Civic Groups to adapt a sign and encouraged the commission to find local talent r Elgin Image Advisory Commission Monday,August 26 2013,7pm r City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 VI. Other Business a. Commissioners'Terms—Lauren Bullaro committed to another term b. Using Channel 17's Getting to Know Your Community,the Library's Newsletter and the Elgin Newsletter as outlets for the advertisement of the Recognition Awards VII. Adjourn at 8:27 pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: August 26th September 23rd October 28th November 25th December(to be determined) r Elgin Image Advisory Commission Monday,September 23,2013,6pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call Ill. Approval of the Minutes IV. Entry Way Signage a. RFP Review V. Recognition Awards Nominations with Expert Panel VI. Approval of Recognition Award Winners VII. Other Business VIII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: September 23rd October 28th November 25th December(to be determined) r Elgin Image Advisory Commission Monday, September 23, 2013, 6pm City Hall, 2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 6:05pm by chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Michael Murschel,Chandler Swan, Susan McIntyre, Lauren Bullaro, Herb Gross,Cory Dixon,and Matt Iverson III. Approval of the Minutes(tabled) IV. Entry Way Signage a. RFP Review—6 companies provided proposals:Carol Naughton &Associates Inc, Hitchcock Design Group, Planning Resources Inc., Poblocki, SmithGroupJJR, and Charles Vincent George b. It was concluded that Carol Naughton &Associates Inc, Hitchcock Design Group,and Planning Resources Inc.will be asked to present to the commission at the next commission meeting. V. Recognition Awards Nominations with Expert Panel a. Expert panel consisted of Mike AIR,Jerry Turnquist, Carol Geiske, Liz Marston, Clare 011ayos,and Donald Sleeman. b. Expert Panel narrowed the 2013 winners to 9 candidates. VI. Approval of Recognition Award Winners a. Herb Gross motioned to approve the top two candidates chosen by the Image Commission and Matt Iverson seconded. Motion was passed 7-0 with 1 abstention. VII. Other Business a. Michael Murschel motioned that The 2014 Recognition Award form should change to reflect born and/or raised. Chandler Swan seconded.The motion passed 8-0. b. Herb Gross motioned that the write-ups should be contained to 800 words. Susan McIntyre seconded. Motion passed 8-0. VIII. Adjourned at 9:13pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: Elgin Image Advisory Commission Monday,September 23,2013,6pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 September 23rd October 28th November 25th December(to be determined) r r Elgin Image Advisory Commission rMonday,October 28,2013,7pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call Ill. Approval of the Minutes(tabled) IV. Entry Way Signage a. RFP Follow-up Presentations V. Approval of Vendor VI. Other Business VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: October 28th November 25th December(to be determined) rk Elgin Image Advisory Commission Monday, October 28, 2013, 7pm City Hall, 2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7pm by Chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Michael Murschel,Chandler Swan,Susan McIntyre, Lauren Bullaro, Herb Gross,Cory Dixon and Matt Iverson III. Approval of the Minutes(tabled) IV. Entry Way Signage a. RFP Follow-up Presentations by Carol Naughton &Associates Inc, Hitchcock Design Group, and Planning Resources Inc. V. Approval of Vendor a. By a vote of six Hitchcock to two Planning Resources Inc., Hitchcock moves forward to be presented to the council for approval. VI. Other Business a. Need for a pedestrian walking sign at Shasta Daisy Court by the bike trail b. Tree down by Nick's Pizzeria c. White concrete wall on 31 that could use some decorating (painting or mural) d. Spartan Meadows clean-up (ECC's property?) e. December meeting will take place at Porter's Pub at 7pm VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: October 28th November 25th December(to be determined) r Elgin Image Advisory Commission Monday, November 25,2013,7pm City Hall,2nd Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call Ill. Approval of the Minutes IV. Council Memo for the Recognition Award Winners V. Entry Way Signage Follow-up VI. Other Business a. 2014 Meeting Calendar VII. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: December 16th C Elgin Image Advisory Commission Monday, November 25, 2013,7pm City Hall, 2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order at 7:02pm by Chair Tricia Dieringer II. Roll Call:Tricia Dieringer, Michael Murschel, Chandler Swan, Susan McIntyre, Cory Dixon, Matt Iverson, Herb Gross. Excused Absence: Lauren Bullaro III. Approval of the Minutes: Herb Gross motioned approval for August 26th and Michael Murschel seconded. Motion passed 7-0. Herb Gross motioned approval as corrected for September 23rd and Chandler Swan seconded. Motion passed 7-0. Herb Gross motioned approval for October 28th and Michael Murschel seconded. Motion passed 7-0 IV. Council Memo for the Recognition Award Winners: Memo will be brought forward at the December 18th council meeting. V. Entry Way Signage Follow-up: Memo will be brought forward in January to the city council. If possible, a representative from Hitchcock should be at the January meeting. VI. Other Business a. 2014 Meeting Calendar:January 23`d(someone from 311), February 1st(to review image award nominations at the Centre), February 24th (to rehearse speeches), March 20th Image Award Ceremony. b. Herb Gross motioned approval for red to be this year's Image Award Program color and Corey Dixon seconded. Motion passed 7-0. c. Applications are due the third Friday of January and sent out to all commissioners. d. Image Award form up and posters distributed by December 1st to include the following: Post office, Judson, DNA , Centre, Library, YWCA, ECC, Museums, Chamber, City Hall, LegionNFW e. Michael Murschel would staff to notify Corn Ed or the city about leveling out the area where Corn Ed took out a pole on the southeast corner of Lawrence and McClure. f. Matt Iverson would like staff to research ordinances against chain-link fence in the front yards. VII. Adjourned at 7:49pm Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: December 16th Elgin Image Advisory Commission Monday, December 16,2013,6pm City Hall,2"d Floor Conference Room 151 Dexter Court, Elgin, IL 60120 I. Call to Order II. Roll Call III. Approval of the Minutes IV. Other Business V. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact and work to improve that image both within and outside the community. 2013 Commission Meeting Schedule: December 16th r