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HomeMy WebLinkAbout2010 Image Commission IMAGE ADVISORY COMMISSION NOTICE OF CANCELATION OF MEETING NOTICE IS HEREBY GIVEN that the January 25, 2010 regularly scheduled meeting of the Image Advisory Commisson is canceled. The next regularly scheduled meeting will be Monday, February 20 at 7:00 p.m. NOTICE OF SPECIAL MEETING AGENDA Image Advisory Commission Executive Working Session Saturday, February 6, 2010 The Centre-West Conference Room 9:00 a.m. I. Review of Image Commission Nomination Awards CITY OF ELGIN By Sue Olafson Staff Liaison Image Advisory Commission Dated: January 7, 2010 r rbk ELGIN IMAGE ADVISORY COMMISSION MINUTES OF SPECIAL MEETING 06 February, 2010 I. CALL TO ORDER: The meeting was called to order at 9:05am at the West Conference Room at the Centre of Elgin by Chairman Sue Moylan. Present were: Tricia Dieringer, John Atkins, Matt Iverson, E.C. Alft, Penny Wegman and City of Elgin Staff Liaison Sue Olafson. Mohammed Igbal and Susan McIntyre were excused. A quorum was present. II. APPROVAL OF MINUTES: No approval of minutes. III. AWARD WINNERS: Selection of Award Winners: Legacy Award: Ron O'Neal. Individual Volunteers: Steve Thoren, Sarah Evans and Fran Cella. Organization or Business: Morning Wake Up Call (WRMN Radio), Elgin Symphony Orchestra, ECC Mock Trial Team ITN Deli and Sherman Hospital. Projects: United Way of Elgin — Dolly Parton Imagination Library, Frock Swap Committee, Ecker Center Fund Raiser w/EHS Musicians and the Reverends Rock& Blues Band. IV. AWARD SPEECHES: Commissioners: Chairman Moylan: ECC Mock Trial Team & Frock Swap Committee. McIntyre: Elgin Symphony Orchestra & Steve Thoren. Atkins: Sarah Evans & United Way —Dolly Parton Imagination Library. Dieringer: Ecker Center Fund Raiser w/ EHS Musicians and Morning Wake Up Call (WRMN Radio). lqbal: Sherman Hospital. AIR: Fran Cella. Wegman: ITN Deli. Iverson: Reverends Rock& Blues Band. Mayor Schock: Legacy Award: Ron O'Neal.)./ ff cv.t/ V. OTHER BUSINESS: Invitations: Chairman Moylan stated that any color for the invitations would be good except that green from last year. The consensus of the commissioners was to let City of Elgin Staff Liaison Sue Olafson select an appropriate color. City of Elgin Staff Liaison Sue Olafson stated that she would get the invitations mailed out to all the appropriate people. VI. ADJOURNMENT: The meeting adjourned at 9:49am. The next meeting of the Elgin Image Advisory Commission is scheduled for 22 February, 2010 at 7pm. Respectfully submitted, Tricia L. Dieringer Adhoc Recording Secretary Elgin Image Advisory Commission rk ELGIN IMAGE ADVISORY COMMISSION SECOND FLOOR CONFERENCE ROOM MINUTES 22 February, 2010 I. CALL TO ORDER: The meeting was called to order at 7:02pm in the Second Floor Conference Room by Chairman Sue Moylan. Present were: Tricia Dieringer, Matt Iverson, E.C. Alft, Mohammed lqbal, Penny Wegman and City of Elgin Staff Liaison Sue Olafson. John Atkins and Susan McIntyre were excused. A quorum was present. II. APPROVAL OF MINUTES: Minutes from the 26 October 2009 and 06 February 2010 meetings. III. ELGIN IMAGE AWARD NIGHT: Invitations: City of Elgin Staff Liaison Sue Olafson stated that the invitations have been sent. She added that special letters had been sent to the nominees requesting that they or a designated representative attend the Awards Night Program. Program Booklet: City of Elgin Staff Liaison Sue Olafson stated that the Program booklets were being written. Room Set-up: City of Elgin Staff Liaison Sue Olafson asked if there were any changes to the room set up for the Awards Night Program. The consensus was that the set-up from last year was good. Menu: City of Elgin Staff Liaison Sue Olafson stated that the food was ordered. IV. AWARD SPEECHES: The consensus was that the experienced commissioners had their speeches prepared. Wegman, a new commissioner, requested some assistance with her award write-up. City of Elgin Staff Liaison Sue Olafson stated that she would assist her. Dieringer requested additional information regarding one of her awardees. City of Elgin Staff Liaison Sue Olafson stated that she would contact the nominator for additional information. V. OTHER BUSINESS: No other business was discussed. I�Cfrivict,ti 1, � / Ps 6 wa.s VI. ADJOURNMENT: The meeting adjourned at 7:50pm. Due to the Awards Night being scheduled for March, the next meeting of the Elgin Image Advisory Commission is scheduled for 26 April, 2010 at 7pm. Respectfully submitted, Tricia L. Diennger Adhoc Recording Secretary Elgin Image Advisory Commission IMAGE ADVISORY COMMISSION NOTICE OF CANCELATION OF MEETING NOTICE IS HEREBY GIVEN that the March 22, 2010 regularly scheduled meeting of the Image Advisory Commission is canceled. The next regularly scheduled meeting will be Monday, April 26 at 7 p.m. CITY OF ELGIN By Sue Olafson Staff Liaison Image Advisory Commission Dated: March 15, 2010 r Image Commission Monday, April 26, 2010 Second Floor South Conference Room Elgin City Hall 150 Dexter Court 7 p.m. I. Call to Order II. Approval of the minutes III. Introductions IV. Elgin Image Award Recap Discussion V. Fall Elgin Recognition Awards VI. New Schedule Discussion VII. Other Business VIII. Adjourn r Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact Elgin's image and work to improve that image both within and outside the community. r ELGIN IMAGE ADVISORY COMMISSION MINUTES OF 26 April 2010 I. CALL TO ORDER: The meeting was called to order at 7:08pm. Present were Chairman Moylan, John Atkins, Mo lqbal, Susan McIntyre, Mike Alft, Tricia Dieringer and City of Elgin Liaison Sue Olafson. Matt Iverson and Penny Wegman were not present. Chairman Moylan introduced new Commissioner Lauren Bullaro. Chairman Moylan also introduced two (2 ) guests: Wysheen McKenzie, who escorted her High School Student son Craig McKenzie, who was auditing the meeting. II. APPROVAL OF MINUTES: Minutes from the 22 February 2010 meeting were approved as amended. Mo lqbal requested that his reference to establishing additional criteria for the acceptance of nominees for receiving the Elgin Image Awards certificates be added to the minutes. III. INTRODUCTION OF GUESTS: Chairman Moylan introduced new Commissioner Lauren Bullaro. Bullaro stated that she is an Elgin resident and graduate of Elgin High School. She stated that she is married, a mother of three and active in her Church (St. Thomas Moore). She added that she is a Social Worker, active in the Green Wave Movement and is a freelancer for Smart Building Technologies. She stated that she wants to become more involved in the community. Each of the Commissioners then gave a brief biography. III. OLD BUSINESS: (Elgin Image Awards Recap): Chairman Moylan stated that the Image Awards winners were included in the Elgin Newsletter. McIntyre stated that the sound system was much better this year. She stated that the food was very good. She asked why extra tables have to be added each year at the Awards Night. It was the consensus of the commissioners that setting up extra tables if needed is not a problem. Dieringer stated that the musicians add a nice touch. Chairman Moylan stated that mayor Shock complimented the Elgin Image Advisory Commission members for starting the program on time and ending on time. McIntyre stated that she still did not have a name tag and suggested that name tags be ordered for the new commissioners as well. She asked also why all the nominees were not part of the Power Point presentation at the Awards Night. Chairman Moylan stated that those who provided photos were included in the power point presentation. Dieringer added that one nice thing about the power point presentation is that is can be updated. Chairman Moylan added that a couple of changes had to be made to the power point presentation. Color Guard: All agreed that the advancing and retreating of the colors added a nice touch to the beginning and ending of the program. It was suggested that this become a part of the annual program. Invitations/Programs: McIntyre stated that both the invitations and the programs were very nice and the color was also very nice. Applications/Background Information: Chairman Moylan stated that information provided in the applications was much better this year. She stated that only a few follow up calls had to be made to the nominators for additional information. Special Acknowledgement: The Commissioners thanked Sue Olafson for her excellent assistance in the preparations and conduct of the Awards Night Program. Award Night Certifications: Mo lqbal stated that he had concerns that all the nominees are given a certificate. He stated that there could be nominees, who should not be given any recognition. Dieringer stated that the selection and/or approval of the nominees is the responsibility of the Commission members. She stated that if nominees did not meet the criteria the Commissioners could vote to not recognize the nominee. She added that it wasn't too long ago that the Commission was complaining that there was a lack of nominees. She stated that she would rather see many nominees that go back to only a handful. lqbal stated that he felt that there should be stricter guidelines for acceptance of nominees and that not everybody should get a certificate. Dieringer stated that the certificates don not cost the City that much money, but the certificates can go a long way in showing appreciation to the many people, businesses, groups and organizations that advance Elgin. A long ti Elgin Image Advisory commission • Regular Meeting Date of Meeting:06/28/2010 Time of Meeting:7:OOpm 1gm n Image AdvisorY Ca .a (E111,,C) .„„ 4fial Location: 2nd Floor Conference Room, North Wing Elgin- City Hail, "Helping to improve the Image of the City Elgin by honoring the businesses and citizens, who have and are actively engaged pr��s,. restoration or opportunities, which have and continue to enhance and promote Elgin as a growing, `family county " ELGIN IMAGE ADVISORY COMMISSION Chairman:Sue Moylan of Elgin Liaison: V. Sue Olafson Commissioners: Mike Alit 1A.eY v33j. .� John Atkins v �_,€ Tricia Dieringer Mo Igbal Matt Iverson Susan McIntyre Penny Wegman Lauren Bullaro discussion ensued and it was the consensus of the Commissioners to table the discussion until the ,.► next meeting. IV. NEW BUSINESS: Elgin Recognition Award: Chairman Moylan explained this award to new Commissioner Bullaro. She explained that the recipients of these awards must be deceased for 10 a minimum of 10 years. She added that advisors assist the Commission by making suggestions as to their choices from the nominees submitted. Chairman Moylan added that the Commission makes the final decision but enjoys the input from the advisors. City of Elgin Liaison Sue Olafson stated that the Recognition Awards would begin to be reviewed in August. She stated that there are a total of 27 submissions from the previous year. She added that submissions can remain on the list for review for ten (10) years. She also added that the cutoff date for submission is September 15th. Chairman Moylan stated that those selected by the Commission will be sent as recommendations to the City Council for approval. She added that due to the economic downturn, there has been no physical recognition for those selected. She stated that this has not stopped the Commission from making recommendations to the City Council nor the City Council from accepting the recommendations. She added that when the economy improves, then the Walk of Fame will again be discussed. City of Elgin Liaison Sue Olafson stated that the approval of the nominees would be put on the agenda for the 2nd Wednesday of October for the City Council. V. OTHER BUSINESS: The consensus of the Commissioners was to cancel the meeting in May because of Memorial Day celebrations. VI. ADJOURNMENT: The meeting adjourned at 8:30pm. The next meeting is scheduled for 28 June 2010. r Respectfully submitted, 44i-774-- ricia L. Dieringer Recording Secretary Elgin Image Advisory Commission rik ELGIN IMAGE ADVISORY COMMISSION 26 April 2010 Sign-in sheet PRINTED NAME: SIGNATURE: PHONE NUMBER: (i s h ci f M,clarzl -e, 0 $47 q - 'Z D erc(2/,..9 .e, CfL• 2ND- gag-9, 740 E. C . OltcgE) AL.'T /('. I 01. s47.. 7'4Z en a 9 :., ,uverl iUIa.ro / S i- Z Ssit 61111111110r111_ --E" MO W_A- 1,7t 14o 97--3 23-oP6e) I I Image Commission Monday, June 28, 2010,2010 Second Floor South Conference Room Elgin City Hall 150 Dexter Court 7 p.m. I. Call to Order II. Approval of the minutes (to be handed out at the meeting) III. Draft of Proposed Image Awards Guidelines and Procedures (Mo Igbal) IV. Elgin Recognition Awards V. Other Business VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact Elgin's image and work to improve that image both within and outside the community. r ELGIN IMAGE ADVISORY COMMISSION MINUTES OF 28 JUNE 2010 "' I. CALL TO ORDER: The meeting was called to order at 7:07pm. Present were: Chairman Moylan, Mike Alft, Tricia Dieringer, Lauren Bullaro, Penny Wegman and City of Elgin Liaison Sue Olafson. Excused were: John Atkins, Susan McIntyre, Matt Iverson and Mo lqbal. II. APPROVAL OF MINUTES: Minutes from the 26 April 2010 meetings were approved as written. III. OLD BUSINESS: Proposed Image Awards Guidelines & Procedures: City of Elgin Liaison Sue Olafson stated that she had e-mailed the Commissioners a copy of the guidelines & procedures presented by Mo lqbal. City of Elgin Liaison Sue Olafson added that per the request of Commissioner Dieringer, she located the original selection criteria for the Image Awards and found that originally there were to be a maximum of 10 winners. She stated that we are in keeping with the original intent of the award. Dieringer stated that many areas included in the proposal by lqbal were not factual. She stated that she had written a rebuttal and passed out a copy of the rebuttal to each of the members present. On a suggestion by Chairman Moylan and with the concurrence of the members present, discussion of the guidelines & procedures presented by lqbal would not be discussed further as he was not present at the meeting. Chairman Moylan stated that she would meet with Commissioner lqbal prior to the next meeting. Recognition Award Advisors: Chairman Moylan stated that the Award nominees selected for presentation to the City Council should be made by Monday September 27, 2010. City of Elgin Liaison Sue Olafson stated that the nomination forms will be on-line from July 15 through August 31St Chairman Moylan explained to the new members present that the advisors for this award are: Bill Briska, Claire 011ayos, Don Sleeman, Liz Marstein and Jerry Turnquist. Chairman Moylan stated that there are a total of seven (7) awardees for this award. She added that due to the economic situation rk Nationally, there has not been a final determination on the venue for the actual awards. House Keeping: City of Elgin Liaison Sue Olafson stated that there were several house keeping items of business to be conducted at this meeting. She stated that the first item was the selection of a Chairman for the Elgin Image Advisory Commission. Dieringer made the motion to make Sue Moylan the Commission Chairman for the ensuing year. Alft seconded the motion. The motion carried. City of Elgin Liaison Sue Olafson stated that the next items to be considered were the acceptance of the following members for continuation on the Commission: John Atkins, Matt Iverson and Lauren Bullaro. Alft made the motion to accept John Atkins, Matt Iverson and Lauren Bullaro as continued members of the Commission. Wegman seconded the motion. The motion carried. City of Elgin Liaison Sue Olafson stated that the final item of business was to determine the schedule for the meetings. The consensus was that the meeting schedule night should remain as the 4th Monday of the Month. IV. NEW BUSINESS: City of Elgin Liaison Sue Olafson stated that the City has a new Logo & Motto. She stated The Enhancing Elgin Committee, which is a branch of the Chamber of Commerce and consists of approximately 25 people worked on the logo and motto. She added that people from the library, local realtors and the School District worked with the committee for the past 2 years and a branding & identity company to determine the new logo & motto. She added that information concerning Elgin events can be found on the BOCAJUMP website. V. OTHER BUSINESS: No other business was discussed. VI. ADJOURNMENT: The meeting adjourned at 8:15pm. The next meeting is scheduled for 26 July 2010. Respectfully submitted, • r f ricia L. Dieringer Recording Secretary Elgin Image Advisory Commission • Image Commission Monday,July 26,2010 Second Floor South Conference Room Elgin City Hall 150 Dexter Court 7 p.m. I. Call to Order II. Approval of the minutes (to be handed out at the meeting) III. Elgin Recognition Awards a. Subcommittee Members b. Application c. News release IV. Other Business V. August Meeting VI. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact Elgin's image and work to improve that image both within and outside the community. r ELGIN IMAGE ADVISORY COMMISSION MINUTES OF REGULAR MEETING 26 July, 2010 CALL TO ORDER: The meeting was called to order at 7:03pm in the Second Floor South Conference Room Elgin City Hall by Chairman Sue Moylan. Present were: Tricia Dieringer, John Atkins, E.C. Alft, Penny Wegman, Susan McIntyre, Lauren Bullaro and City of Elgin Staff Liaison Sue Olafson. Mohammed lqbal and Matt Iverson were excused. A quorum was present. II. APPROVAL OF MINUTES: Minutes from the 28 June meeting were approved as written. III. ELGIN RECOGNITION AWARDS: Award Explanation: Chairman Moylan briefly discussed the origin and categories of the Elgin Recognition Awards. She stated that the current categories are: Founder, Communications, Architecture, Education, Arts, Government/Military/Public Service, Volunteerism, Business and Science/Medicine. She added that the nominees must be deceased for a period of ten (10) years before being eligible for selection. She added that several advisors are also asked to provide their input on the nominees. She stated that the ultimate decision will be made by the Image Advisory Commissioners. She also stated that there are currently seven (7) nominees selected for this award. She explained that because of the current economic conditions in the City, those nominees selected have not, as yet, been incorporated into any physical memorial. She stated that when money is allocated, then there are several possibilities for a Walk of Fame of some kind. Date for Meeting: Chairman Moylan stated that Monday, 27 September 2010 would be the date for the meeting with the advisors to select the Elgin Recognition Award winners. Application Forms: Chairman Moylan directed the Commissioners to the Nomination Form. Dieringer stated that the category for Military needed to be added. Chairman Moylan stated that the date for notification should be changed to after October instead of September. IV. AUGUST MEETING: Chairman Moyian: stated that the August meeting is generally a get together at her house. She explained that it is a more informal meeting. V. OTHER BUSINESS: Chairman Moylan stated that she had met with Commissioner Igbal and had a good discussion concerning his letter regarding the Elgin Image Awards selection criteria. VI. ADJOURNMENT: The meeting adjourned at 7:38am. The next meeting of the Elgin Image Advisory Commission is scheduled for 28 August, 2010. Respectfully submitted, ricia . iennger Recording Secretary Elgin Image Advisory Commission ELGIN IMAGE ADVISORY• COMMISSION Meeting „ 26 July 2010 NAME: ADDRESS/ORGANIZATION: TELEPHONE #: TSc)->Vn i ;t5 105I 3c40, 3o‘Nh s1. �1���v Z.3o-0)17.5 `t /,4/T/// L- j, /472 17D/C ,91/6"- eaizd (t ) ,-,e S)SatA � /q . GO-SZ.kT� El �� C�.. (Si/7) 7'0 - 6��s og MoVLA-1) 1 yZ 8 M G:t i O `947- Tn- %,1 / _ /�� I.1 ill t71 woti emiglia)(0 .T1 0A, rtli3O,67-0m/ 001-(-(z, 87,5 e 1/Lc//6 /0L _C7‘10 .sa7-14,c4e0- 6Y Z. C, At-Fr Rat 14o. rie tE J ELGIN dralt3 84 7--7 er2 -of A) ELGIN IMAGE ADVISORY COMMISSION MINUTES OF SPECIAL MEETING 27 September, 2010 CALL TO ORDER: The meeting was called to order at 7:15pm in the Second Floor South Conference Room Elgin City Hall by Chairman Sue Moylan. Present were: Tricia Dieringer, John Atkins, E.C. Alft, Matt Iverson, Susan McIntyre, Lauren Bullaro and City of Elgin Staff Liaison Sue Olafson. Mohammed lqbal and Penny Wegman, were excused. A quorum was present. Advisors present were: Bill Briska, Donald Sleeman and Jerry Tumquist. Visitor present was: Jose Villalobos. II. APPROVAL OF MINUTES: No minutes were approved. III. ELGIN RECOGNITION AWARDS: Chairman Moylan had the advisors present introduce themselves to the Commissioners. She thanked them for their input. She added that two of the advisors were unable to make the meeting, but did provide written input. She asked each advisor to give three selections. Advisors Input: Donald Sleeman: Myron M. Lehman because he was mayor and from personal experience found him to be a real humanitarian to those in need in Elgin. William Grote because of his contribution in bringing in industry. Gil Renner because he felt that he had a real plan for Elgin Community College as an asset for the City and surrounding area. Jerry Tumquist: Myron M. Lehman and Gil Renner for much the same reasons as Mr. Sleeman had stated. Hattie Griffin because she was such an innovative teacher and he felt that her recognition was way over due. Bill Briska: He stated that he felt that this recognition award should be based on the impact on the community. He stated that he looked at this with the question, did we go from one point to another because of this person? Dr. Joseph Teft because he took us from supply depot to the Dairy headquarters. William Grote because he took the City up one notch. He was Mayor during the City's worst recession in 1890 which matched the Great Depression and yet was able to bring in many businesses. Charles H. Hulburd because he had the vision to bring in the Watch Factory to Elgin. He held a leading position in industry. He lived in Chicago and was part of the Chicago Commodities Exchange and stayed with the Corporate Headquarters which was is Chicago. Claire 011evas (from her written submission): W. Wright Abel, Hattie Griffin, Paul J. Flory (Elgin's only Nobel Prize winner) and Jane Peterson. Liz Marstens: Gun Clifford, Hattie Griffin, Dr. Kilboume, Dr. Teft and William Grote. Chairman Moylan again thanked the advisors for their input. She explained that the commissioners would now be going into executive session to discuss the nominees and then would come out of executive session to vote on their selections. She stated that the advisors and guest would be asked to leave the room, but could wait if they wanted to hear the final selections. The advisosand guest did not wish to remain and left. IV. EXECUTIVE SESSION: Dieringer moved to adjourn to executive session with business to follow. Atkins seconded to motion. The motion carried and the commission adjourned to executive session. The nominees were discussed at length. Atkins moved to close the executive session and reconvene. McIntyre seconded the motion. The motion carried and the commission reconvened. V. AWARD RECIPIENTS: Atkins made the motion to select William Grote and Hattie Griffin as the two (2) winners for the 2010 Recognition Awards. McIntyre seconded the motion. The motion carried unanimously. Chairman Moylan stated that she would be bringing the recommendation for the winners to the City Council for their approval. VI. ADJOURNMENT: The meeting adjourned at 7:55am. The next meeting of the Elgin Image Advisory Commission is scheduled for 25 October, 2010. Respectfully submitted, Tricia L. Dieringer Recording Secretary Elgin Image Advisory Commission A VI. ADJOURNMENT: The meeting adjourned at 7:55am. The next meeting of the Elgin Image Advisory Commission is scheduled for 25 October, 2010. Respectfully submitted, Tricia L. Dieringer Recording Secretary Elgin Image Advisory Commission r r Image Commission elk Monday, October 21 2010 Second Floor North Conference Room Elgin City Hall 150 Dexter Court 7 p.m. I. Call to Order II. Elgin Recognition Awards Committee of the Whole Memo for Nov. 3 III. Holiday Schedule IV. Other Business V. Adjourn Image Advisory Commission Mission Statement: Provide the City Council and staff with recommendations regarding initiatives that impact Elgin's image and work to improve that image both within and outside the community. r r