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HomeMy WebLinkAbout2007 Image Commission Minutes • ELGIN IMAGE ADVISORY COMMISSION MINUTES OF APRIL 23, 2007 2vo FLOOR CONFERENCE ROOM, NORTH WING ELGIN CITY HALL 7PM I. CALL TO ORDER: The meeting was called to order at06pm by Chairman Pro Tem John Atkins. Present were. Joe Choi Tree Dleringer, Fran Weser, Loretta posted and City of Elgin Staff Liaison Sue Olafson. Chairman Sue Moylan was excused. Matt Iverson and Mohammad Iqbal were absent. II. APPROVAL OF MINUTES: Wieser made the motion to swept the minutes from the March 25°1 meeting. Ravesz seconded the motion. The motion passed. III. GOVERNMENT ACCESS: Atkins stated that his punter had net been working, s0 he did not have copies of the very preliminary proposed policies. He stated that the committee bad been Mflo g very hard on the policies one would bring them before the Elgin Image Advisory Commission prior to sending them to legal and to the City Council. Revak asked for some explanation of what the content for this access channel would include. Atkins stated that there had been same discussion about whether political debates were to be included He added that Des Plaines and Adelson had shown political debates on their access channel. He stated that the intent is not to solicit debates, but that debates and forams set up by civic organizations and groups could be aired. He added that these of • course would be limited by time constraints. Atkins stated that the committee would be adding another section to the policy that would nate: 'All programs would be at the discretion of the City Council and would be considered a prellude not a right He stated that the committee wanted to make it very dear Nat this channel is not Public Access. He stated that the Standard Operating Procedures (SOP) would be very well spelled out when completed He stated that the content of the policies would be based on discussions with the City Manager andlor his duly spport ed representative, City legal representative and both Ne Elgin Image Advisory Commission and the subcommittee members. Greilzer asked d cultural and artistic content were included Greitzer asked if local architecture could be included. Atkins slated that these items had not been included at this time, but that the content could be changed at any time to include and exclude specific items. Atkins stated that appendices with bullet paints and technical aspects will be included. City of Elgin Staff Liaison Sue Olafson stated that Atkins is doing a great fob on the subcommittee and advising the Commission members. She added that sponsors for specific time slots would be limited to their name and phone number. She added that a sponsor, who paid for example $50,000.00 could be given credit as a sponsor for an entire section of viewing. Atkins staled that he felt the policies and Procedures should be wrapped up within the new two months. He stated that the policies and procedures would then came to the Elgin Image Advisory Commission and legal. He stated that the commiryee is capable of handling this responsibility, because they are the only ons willing to do I. The commission members thanked Atkins and the othermembers of the subcommittee for their bard work. • • IV. OLD BUSINESS: Dieringer stated that she had received an invitation far the Festival Park opening, which is scheduled for Memorial Day. She stated that at the Elgin Patriotic Memorial Association Mae(mg she had discussed the time with Jane Gregory from the Park S Recreation Department. Dietinger added that a i'.00pm time would be too close to the end of the Memorial Day ceremony held at Bluff City Cemetery. She atltletl that she had been advised that the time was flexible for the actual opening ceremony. City of Elgin Staff Liaison Sue Olafson stated that she loo had spoken with the City Manager and City Council and that the time was flexible and that they tlitl not want to encroach on the Memorial Day Ceremony. V. NEW BUSINESS. Getting_Arou�: City of Elgin Staff Liaison Sue Olafson shared a brochure (Getting' Around Elgin) that she had been working on for presentation 10 the City Council on Wednesday on how the City will communicate with residents and businesses concerning the downtown project. She went through the major bullet points and objectives. She stated that she would have copies for the Commission members after the presentation. She stated that the Public Works Dependent will be giving a history M the Frederic She stated that the Public Relations Is a ethical component of this project. She staled that there bad been a lack of communication regarding the street repair on Grove Avenue and that businesses tlitl not have adequate customer parking during the improvements. She stated that the project includes a 822 million street reconstruction. She added that part of this money is from the downtown TIF; approximately, 816 million. She stated that the brochure covers four key Issues'. Access to businesses. Parking for businesses, Traffic for ahemate routes during • the reconstruction and Perception of the project She slated that the goal was to make residents and businesses understand the difficulties and minimize the negative impeq of the reconstruction. She atltletl that the project will be a disruptive and messy undertaking with no positive results for 3 to 5 years. She stated that the entire downtown area will have to be upgraded to include water, sewer and total street and sub street replacement. Dlennger staled mal the use i f the tart stake holders should be changed to residents and businesses as all have a stake in the redevelopment of the downtown area City of Elgin Staff Liaison Sue Olafson stated that the brochure would be sent to all neighborhoods. She added that town hall meetings chaired by staff would be bed to sullen input and make changes immediately to problems presented. She stated that a Hot Line is being set Up (647) 931-6767 for Input. Weser asked how residents and businesses would be updated on the project if they did not have E-mail cspsblltty_ City of Elgin Staff Liaison Sue Olafson stated that alternate communication route would have to be set up, She atltletl that me City is going to be judges by how well the project is earned ad She stated that feed back from residents and businesses will be critical to measuring the success of the project during the actual reconstruction. Fox_ Fire FestJLiaieon City of Elgin Staff Liaison Sue Olafson passed out brocM1ures.(egarding the August 3iv to 5^ actual opening of Festival Park. She stated mafhYMemodal Day opening is a soft opening City of Elgin Staff Liaison Sue Olafson stated that the Fine Arts Commission has been expanded to include the Fax Fire Fest and is looking for a liaison from the Elgin Image Advisory Commission to attend their meetings. She stated that the next meeting Is • scheduled for 17 May at 7pm. She stated that Di anger has offered to be the liaison VI. OTHER BUSINESS: There was no enter business discussed.. • 1%. ADJOURNMENT: The meeting adjourned at 8:82pm. The next meeting of the Elgin Image Advisory Commission is scheduled for May 21, 200] at ]pm. Respectfully submitted, Tricia L. Dieninger Adhoc Recording Secretary Elgin Image Advisory Commissbn • • Agenda Image AdvisnqCommission Monday. Jtine 25 7 p.m. North Cmtference Room Elgin City Dalt IM Dexter Court 1, Call to Older IT Approval of Art, \4nm¢ fto ha parsed our at meelinu) III. Ncporte a Gmammar Acmaa CLmmlnee—John Alkiin b. Fox FiaFest Commutee—Trleh Dimmest IV. Nem taaaiIuns Chveft esmbecomingall un e mnumnnlly rin,talnanle community b Other F'. Adloom Ina£e kcitoorr Commission alission SatenleHe provide the City Commit and Aaffwith recommendations rexardin , iojunancs toot impact Elgin's imaec and work to improve thm Ima,Q both within end notdde the aonnamtry. • ELGIN IMAGE ADVISORY COMMISSION MINUTES OF JUNE 25, 2007 21'd FLOOR CONFERENCE ROOM, NORTH WING • ELGIN CITY HALL 7:OOPM I. CALL TO ORDER: The meeting was called to order at 7:08pm by Chairman Moylan. Present were John Atkins, Matt Iverson, Mohammed Iqbal, Fran Wieser, Joe Greitaeq Trips Dleringer and City of Elgin Staff Liaison Sue Olafson. Loretta Revesz was not present. A quorum was present. II. APPROVAL OF MINUTES: The minutes from the 21 May 2007 meetings were approved as amended. Revesz was entered as not present IN. OLD BUSINESS: New City Logo: City of Elgin Staff Liaison Sue Olafson explained that there as a hunt on for a new City logo. She stated that 'it happening here", City to watch' and "a City to call home" have all been used. She added that Elgin received 2"' place a National award. She atltletl that the City dosc n'I have a real Di She stated that 11 was decided to bring this to the Elgin Image Advisory Commission She stated that there could community forums and suggestions for a logo. She atltletl that the real question is "what do we want to der" Chairman Moylan stated that commission could help with this. City of Elgin Staff Liaison Sue Olafson stated that the City of Elgin is historical, cultural, diverse, engaging and active. She stated that the logo should be driven by the community. Chairman Moylan asked that City of Elgin Staff Liaison Sue Olafson discuss this with the Board and gel back to the commission at the nem meeting as to whether the commission should proceed with the forums for the logo. Government Access: Atkins stated that most of the changes made by the Elgin Image Advisory Commission had been made In the draft. He stated that the subcommittee agreed With the comments for the most part. He added that none of the subcommittee members wanted to the • area on religious content. He staled that those pans of Programs with religious content such as the opening prayer for the City Council meetings or such events as Memorial Day Ceremonies could be eliminated from the broadcast. Dleringer stated that she could not support the nation of religious content in activities that are City sponsored or co sponsored. City of Elgin Staff Liaison Sue Olafson staled the City council meetings must be broadcast in their entirety. She added that it portions were eliminated from the meeting, then the City was opening Itself up to scrutiny and challenges. She stated that this Item could be sent to legal for a determination. Atkins stated that one member of the subcommittee agreed that religious content in Pry sponsored or co-sponsored events should be aired, but the others were against this. Chairman Moylan stated that if the religious content were pan of the established program, then it should be okay for inclusion. City of Elgin Staff Liaison Sue Olafson stated that legal would have the final decblort She stated trial she would contact legal tomorrow. Atkins stated that the title of the subcommittee should be local programming. He added that many Of the subppmmillee members thought that this was public access. AT&T: Chairman Moylan stated that AT&T is trying to change how it operates. AT&T has gone to the State far authority to provide regular programming without providing local access. City of Elgin Staff Liaison Sue Olafson stated that the City Is having a problem with AT&T because the City wants to regulate the right of ways to limit where cable boxes can be placed She stated that AT&T wants to have the cable boxes in front of every subscriber or every 3 houses. She added that WOWWAY and COMCAST have complied with regulations, but AT&T wants to circumvent the Cable TV regulations and doesn't want to provide local access. Atkins stated that if the State okays Its then there will be no subcommittee. Chairman Moylan stated that until a decision is made, the subcommittee will continue to plan for the local access. City of Elgin Staff Liaison Sue Olafson stated that WOri and COMCAST are providing bath cable and internal • FOX FIRE FEST: Dleringer stated that she attended her first meeting. She stated that many different programs are being planned for August 5.8, 2007. She provided a map of the tentative locations for the various events. She stated that she had told the Fox Fire Fest committee that the Elgin Image Advisory Commission members would participate. She stated that entrance tables and wandering assistants were needed. The consensus of the commissioners was to man entrance tables. Dleringer stated that she would take this suggestion back to the committee She stated that there are stlll a lot of loose ends that will have to be firmed up before the opening. She also directed the members to the KARACKE conies: that Is pad of the Fox Fire Fest pie- activities. She stated that there are three meetings left before the opening and she will be • attending them. V. NEW BUSINESS: Purpose of Elgin Inname Advancer Commission: Greitzer asked if the City Council actually listens to the Elgin Image Advisory Commission suggests and concerns. Chairman Moylan stated that the purpose can and is being enlarged. She stated that the logo and slogan for the Clry is a good example. Iqbal stated that the lob of the Elgin Image Advisory Commission is to advise. He added that it is our job to Rescue the City Council of problem areas and also make suggestions. Moylan stated that there are a lot of hot issues like the leaf clean up, which resolved itself without our input. Grepacer added that we could present so much more to the Council, but in the past we have not seen feedback from the Council. Chairman Moylan stated that each commission member should seek out the hot topics and bring them to the meetings. Grourber asked if the City Council was going along with the government access. Chairman Moylan stated that this is a progressive type of change for the commission, which approved the draft. Moylan stated that streaming into the Internet is a good move. Atkins Stated that N is not a forgotten medium. He added that when the public access is ready to go a press release should be put out. He stated that what people see regarding Elgin impacts the image of Elgin and this is all under the purview of this commission. Iebal stated that there are many residents, like himself, who do not have cable N. He added that he has a Dish. Dleringer stated that the nice thing about streaming channel 17 into the internet Is that residents can view programs at their lelsure in Stead of being tied to a specific viewing time. Iqbal stated that young people are using the Internet almost exclusively. Atkins stated that Karla Persky is looking into integrating Channel 17 with the Internet. Elgin Game Green' Elgin Staff Liaison Sue Olafson stated that the City is becoming green. She • stated that buildings are being retrofitted with solar panels She state that Request for Proposal (RFP) is being sent out for an environmental consultant to get the City green. She Stated Fiat Elgin should be fading the bar for the Fox Valley for becoming environmentally sustained City. She stated that at the last Council meeting Councilman Kaptain had dscusaed the opportunity for the City to join the Inter-National movement. She added that Councilmen Kaptain and Steffen have been wonting with Judson College to set up a symposium with the Governor. Elgin Staff Liaison Sue Olafson asked if the Elgin Image Advisory Commission members would like to assist with the symposium_ label stated that Leadership In Environment Efficient Design (LEED) has established three levels of efficiency: Gold, Sever and Bronze. Chairman Moylan stated that both Judson University and Elgin Academy received federal grants for conversion of their buildings. Elgin Staff Liaison Sue Olafson statetl that the City buildings would be converted first She stated that the symposium would be an excellent opportunity for the Elgin Image Advisory Commission to get in on the ground level of this program. She stated that the commission could be pan of he team and added that the symposium would be scheduled for sometime in December. Chairman Moylan stated that the commission would like to be put on the list for the symposium. Street Scope Project (Downtown) Elgin Staff Liaison Sue Olafson stated that ;he City needs input as to what is needed to Improve downtown. G'eifzer asked haw many businesses downtown are open after 6 00j Chairman Moylan sta'ed that the Downtown Neighborhood Association (DNA) has recently had a change in leadership which should result in providing information like the number of businesses open after 6'.00pm. She stated that this change could provide better feedback. Chairman Moylan asked If the suggestions that the Cry Council was looking for were cosmetic changes to downtown. Elgin Staff Liaison Sue Olafson stated that the City Is loartlnI at least 6 weeks of disruptive conditions d-aing the improvements to downtown She added that the whole idea is to sec Increased foot traffic downtown. She stated that the • commission members are being asked to keep their finger on the pulse and report all feedback Other Problem Areas: Grerzer stated that street lights Traffic Flow, mads and sidewalks, no telephone poles and realistic tree tnmming without butchering the trees are some of the problems that this commission has discussed and still needs to address. Dieringer added that the lane striping on Highland Ave is an accident waiting to happen. She added that the lanes are not consistent and too often drivers become confused and there have been several close calls. Elgin • Staff Liaison Sue Olafson stated that she would invite Public Warks Director Love, t0 the next meeting to discuss some of these areas. VI. OTHER BUSINESS: Chairman Moylan discussed the annual Commission picnic. She stated that she was looxtng at August for the picnic_ The consensus of the committee was that August 25m would be a good date for the picnic. . VII. ADJOURNMENT: The meeting adjourned at 8 25e. The next meeting of the Elgin Image Advisory Commission Is scheduled for July 23, 2007 at 7pm. Respectfully submitted, / sox",,yU �7dcia L rl4 Adhoc Secretary Elgin Image Advisory, sory Commission • • RIG IN IMAOR. ADVISORY COMMISSION - - 25 JUSE 2W7 Sign-in sheat YPIINTRDNAML: SI/CNATVR4, PITON NUNIBER,� ��, rl err I • Inmge Commirsiun Meeting \Ioudnpg JN} 23, 2007 See mW floor \orth Con]hence Ronin Elgin Cityflail 150 Rezmr Court I p.m. 1. all To Order II. Approval Of trot Miouto (to be passed mo at Wo mcevng) 111. Nnv Businc,s joint nese —to address commission concerns relating m Streets b. Other IV. Itapotls a Gavaauocm ACCeS5 Conunitmn—,Zahn Atkins b. fa%F1rcFesl Committee—Trish Dierinycr P. Adloum • Image Advi uty ( ormar ssion >li»ion Statement: Providethe Cis ('ouncll and staliwith recommend'utiane r'cenrsing initaincs the impact Elgin's ima•e and work in improve that image both 0 ilhin and outside the community. ELGIN IMAGE ADVISORY COMMISSION MINUTES OF JULY 23, 2007 • 2n° FLOOR CONFERENCE ROOM, NORTH WING ELGIN CITY HALL T:OOPM I. CALL TO ORDER: The meeting was called to order at 7:10pm by Chairman Moylan_ Present re Jahn Atkins, Mad Iverson, Mohammed Iqbal, Fran Wieser. Loretta Please Tried Dleringer and City of Elgin Staff Liaison Sue Olafson. Joe Gnarls was not present. A quomm was present II. APPROVAL OF MINUTES: The minutes from the 25 June 2007 meeting were approved as written IT PUBLIC WORKS REPORT: John Loete: (Highland Aver City of Elgin Public Works department Loate was Introduced to the c ers. lie asked If there were specific concerns. Drminger stated that the Highland Awa l esaftelGrove Avenue going west was a major problem. She added that the lanes are not ived marked and cars often cross between lanes because they are unsuof Highland Of [Its Aveurnnue lis c mpoe nt Hiteted that this ed if the may not be corrected until the widening of Highland Avenue m completed Llead stated asked a the lane striped could be Construction m make the current lanes m visible. toare stated Mat de would he si et HRL Cone bdlge Management Avereships the lanes. Loewe added that the widening of the 6itlawdlk9 at Me bodge on Highland ve will not eliminate parking onto bridge occur . (Route 311: Iverson asked abothe status of ins Route s roan repair. Loewe stated that this project Of Routers from Cheany east to Elgin State Hospital Is planned Loeta added that this dtjad will require the Ruthgrinding and removal of asphalt and the doing th as renew asphalt He stated that 1 and the project ct w Munson advised that days L will be doing the rivers resurfacing project • al Route 31 and the se hall will take at least 00 days. time stated that drivers should use altercate mutes because half the mad s map dosed sat en at la explained that lanes on one side of the road just Me inner most penes y the re dosed El one time. os staled that Route 31 Cede more that just an Overlay especially the area at the Elgin Stale Hospital and State Police building. (Bridge and Approaches o Bridge on Route Chairman Moylan stated that there was concern regarding the bridgeeover the trains near the Safety Kleon buildingL stae stated that Me bridge 's a she Illof sof Department of Transportation5yearsi (now B year plan. t r stated that work on he title bridge is not project led until 4 pl 5 years from now He staled that de field work Is Me realistically of the p rocas I henes will a couple years are needed to complete the design ed said that was vaslry these processes will take until state201 C at a t ma, fi first 25fChaeet approach Moylan stated That Iheis were Ke an holes nn Mk bridge. He staled haat the first o l feet ickfx h the bridge is crate and this construction fated He stated that it Is hard er simply quick fix the notes on the bridge(On-St but that Id g):should Iverson be fixing the approaches with several Inches of g on Ci stated that here are Iverson discussed concerns at some overnight parking on ed streets. He stated that snare are safety Concerns. He added that some of Me streets are packed with parked cars. Atkins stated that mere had i been a test done with Otltl/even parking days re the al a Loewe explained that on street perking Is a bag problem especially a regards to snow removal end leaf removal. He stated that me suggestion th made to make one title of the Th street no parking Mggest dusinsdCommay Community and she other side no parking TueGodsdaylatiosd to Dleringer street r ad using Community Serviced been i (ORO) to enforce but the code CSO'iooe g Include on street parking Loewe stated that thishad cost investigated but that using a but on garbage days for example for parking violations H was cost prohibitive. He added that the odd/even parking test reared quite y learning curve. He staled that some people gel ticketed ic or Department times and wens before [th City Council with Meir arkingcompares imit He stated shat the Elgin Poliking a strish argues • against she October to February parking Indiana dors and stated that parking resmcelt t should be yea round to should a csreten[ learning cu e. t stated that the Pollee fell the parking that restrictions mould be consistent.pa Iqbal explained Loaf Chicago had made streets one-way and what assisted with on-street Pu parking problems. LO ori explained that ROPE police Officers vplNteeretl m work with Public Works during Me Spring Sweep media program to clean up Saacific areas_ He stated that he went to neighborhood meetings to explain the Spring Sweep program and the One day of no parking on Inc sirens He stated that on that day there were cars parked everywhere on the streets. He stated that some houses have no garages and n driveways. He stated that cars parked on snow routes are towed to non-snow route streets. Lance stated that his department tried to work with the Gifford Park Association and asked home owners • to voluntarily move their cars from the street for leaf removal. He stated an the day they came for leaf removal there were more cars parked on the street than any other time He stated that a lot of this has to do wl0t the high percentage of renters in the area and some people who lust don't car_ (Lyle Street Extension): Chairman Maylan asked for ins possibility of Lyle Street going straight through. She elated that the only other road that goes North South in that area is Randall Road. [Hate stated that the Railroad Is not interested in getting a gate at Lyle. He stated that the residents complained of the train blowing whistles. He added that at gates the trains must blow whistles and this cannot be changed unless there are gates used that cannot allow cars to negotiate the gates. (Route 25 at 1-90): Atkins asked if the City of Elgin has ownership of Route 25 a: 1-90. He stated that the median does"( have horses and the contraction In that area has created a 4 foot drop. Lpete explained that that is pad of the entryway beautification project He will check out the median. (Randall Ridge Subdivisionk Lodge also Stated that there is a real preblem on Route 20 at Randall Read near Randall Ritlge. He stated that the residents have a very hard time getting out of the subdivision. He added that neither the Route 20 exit nor the Randall Road exit have stop lights (Assistance to Public Works Department): Iqbal asked what the Elgin Image Advisory Commission could do to help_ Lectes stated that his department needs feed back on priorities in Order to get money allocated for Street repairs. He staled that much of the street disrepair Is doe to lack of resources_ Chairman Moylan asked if If would help for the Committee to write letters to the City Council. Loete stated that the fiscal year for Elgin Is calendar year and the capital budget packets are due to the Council by the end of August He said that he would need input frau the • Commission within the next a weeks. He thanked the commission members for their time. (Elgin Police Department): Chairman Maylan asked City of Elgin Staff liaison Sue Olafson to Invite the Chief of the Elgin Police Department for the September meeting. IV. NEW BUSINESS: (District U46): Rai asked what kind ofimpact the City Council has onU- 46. City of Elgin Staff Liaison Sue Olafson stated that District 046 has a direct Impact on the schools and no matter what pressure the City of Elgin puts on District U46, f cannot make a signdlcant impact on the District. She states that the City a advisory only to the District. She added that the Assistant Superintendent, Karen Fox, takes the wrap for decisions made by the District. Revesz stated that she takes the wrap for good reason Wieser stated that the decisions that District U46 Administrator makes cause her to pull her hair out. She gave the example of building small schools In large subdivisions- She stated that its batt feelings that many residents have toward District, U 46 aro generally earned. V. OLD BUSINESS: Government Access: Atkins stated that the subcommittee would like to forward the recommendations with the approval of the Elgin Image Advisory Commission to legal for action. He added that the next meeting of the subcommittee has been cancelled He stated that there was no nett for the subcommittee to meet again until the policy comes back from legal. Chairman Moylan stated Ictal there were still some questions. She asked if South Elgin would be included In the Mennal 17 programming_ Atkins stated that although south Elgin may be able to view Channel 17, they would have rip Input City of Elgin Staff Liaison Sue Olafson stated that sponsorships would be 15 seconds in duration and would be sold by the City. Atkins stated that the City would have complete authority Over what sponsorships would be sold Atkins stated that Appendix C was removed because it was incorporated Into Appendix A. He stated that • Appendix A covers technical standards. He stated that video feeds would ars as approved by ki standards. Derringer asked If legal had returned an opinion on Section D and the emission of religious content of City promoted events_ City of Elgin Staff Liaison Sue Olafson stated that legal has not gotten back to her regarding the Inclusion of religious content on Government Accesslocal made the motion to forward the Government Access proposed Government Access policy as amended to legal for action- Wieser seconded the motion The motion carried. Dleringer voted not to approve the motion She dtirthe conflict with the proposed elimination of religious content when the content was pad of an approved City program or event. FOX FIRE FEST: Dlednger stated that the final plans have been close for the Fox Fire Fest and that she still did not have a definitive answer as to where the Elgin Image Advisory Commissioners would be scheduled for duty. She Stated that all volunteers are to repos to one of the condos across tram the park and that exact assignments would be given there. V. OTHER BUSINESS: Get together: Chairman Moylan stated that the August meeting would be at her home for an informal get together. She staled the august meeting would be on the 25°' at 5'.00pm. She stated that commissioners should let her know how many arc ming and if they intend to bring a guest. Wieser and Dieringer stated that they would be unable to attend. VII. ADJOURNMENT: The meeting admi mad at 845pm. The rkW meeting of the Elgin Image Advisory Commission Is scheduled for September 24, 2007 at Ipm. Respectfully submitted, Tricia L. Oier��:r Avoca Recarding Secretary Elgin Image Advisory Commission • ¢ Elg Imag ' Ai ' : . ry Committee Sign - in Sheet MeeMg „ .. 23 July 200] PRINTED NAME: SIGNATURE: TELENIONE H: (-7:— �fo' c-- Moy�g�l �2dJ _ yP ' 8`F7- 5°ms 8-oos� Jchu L _ > v�J$ _ Pv7 23i- /,��0) �uf u,J fr vli a , i1 a of 4 • NOTICE OF CANCELLATION AND RESCHEDULED MEETING I'hc regular me Ring of the Lnenc Commission fin Monday Septemhel-24, 2007, at 7p m has been cancelled. Agenda Image Advisory Commission RESCHEDCLED MET J'ENG Martine, Oct. 1 7 p.m. North Conference Room FAgin Cite Hall 150 Dexter Court I. all to Order it. Appro,alofthe Jula' Minutes (to Inc passed out at meeting,) III. Nen Business a. Chief Lisa N'omeck . To address parkin , use or co nun no its sore ice officers and noise enten cenrent and other nntistes b. Citizen Smrey Discussion n'. Reports a. Ciawrnment Access Committee — Job t Atkins b. EorifrreFest Committee—Nrap Up—Trisha Dinringer V. ()the] nosiness VI. Adjourn Image Advisory Commission Miv'ion Statement: Provide the Cat Comcil and slnffeah reconliFiCird.1hriii, a:Garding initlzdscs Wal mpactFl in'siinaie and mark to inino e that image both within and outside the community. • • NOTICE OF CANCELLATION ASD RESCHEDULED 31FFTiNC The regular mrering of rhe Ima¢.e Commikoon far Mayday, Oatobei 22, 2007, ar 7 p.m. I as btcn raycelled Agenda Image Advisory Cummissiun RESCHF.DIDED MFF,TITC Monday, Oct. 29 7 p.m. North Conference Room Elgin City Hall Lin Dexter Court I. all to ruder It. Aper oval of roc dyly and septemhcr Minutes (to be pried uut at the meeting) III. Ne" Ruainea a. RickKyzal,Assislam Corpurale Cutunel • i. Dlvcuevlon of propored Channel 17 pyfiev IV. Reports it. Gm'ernmenl At'ttes Cammitlec V. Other Rusicees VI. Adjourn • • NOTICE OFCANCIELIATION AND RESCDEDULBDAIp'.FpIWC 'Itic regular meeting of the Image'Coamossion Inr Monday, October Vic, 2007, at 7 p,m. has peen caocellcd Agenda Image Advisory Comm issiun RESC UEDULEII Nib V rINC1 Ntnndap Oct. 29 p lint. North Conference Room Elgin City hall 1511 Dialer Conry I. Call to Order II. Appro.al of the .Iulp and September Minueo (to lie paned out at meeting) III. New Rminess o. Rick Koxal, Aeziatant Corporate Counsel • • Discuesion of proposed Chmmel 17 policy IV. Rcl),rtq n. (`ip)'er➢menl Act a-" l.plllnutten V. Other Besides V1. Adjourn • ELGIN IMAGE ADVISORY COMMISSION MINUTES OF October 29, 2007 2nd FLOOR CONFERENCE ROOM, NORTH WING • ELGIN CITY HALL 7:OOPM I. CALL TO ORDER: The meeting was called to order at 7 08s by Chairman Moylan. Present re John Atkins, Matt Iverson, Mohammed Iqbal Fran Wieser, Tricia Edinger and City of Elgin Staff Liaison Sue Olafson. Joe Greitzer and Loretta Revesz were not present. A guomm was present II. APPROVAL OF MINUTES: The minutes from the 23 July 2007 meeting were approved as written. City of Elgin Staff Liaison Sue Olafson stated that the minutes from the 01 October meeting would be presented at the November 26°' meeting for approval. Ill. OLD BUSINESS: Channel 17 Policy: City of Elgin Staff Liaison Sue Olafson stated that Assistant Corporate Council Rick Kozel could not attend this meeting_ Chairmen Moylan Stated that more would be a powwow between Rick Nozal, Jahn Atkins and Chairman Moylan to pe sure that Kozel is at the November meeting. She added that the Channel 17 proposed procedures Wil be presented in Its entirely at this meeting_ Alkide stated that he hesnI proceeded on the Government Access Channel and cant until legal makes some determinations_ He added that the subcommittee has Suspended any furter activities until a decision from legal has been given. Fox Fire Fast: Chairman Moylan Slated that the Fox Fire Fest will be the 1v weekend in August. She atltletl that planning will begin soon and she wanted to know which Image Advisory Commission member might went to attend rhe planning meetings. Wieser both stated that she may be interested In attending but would have to check her schedule_ Chairman Moylan stated that she would also correct Revesz to See if she would be Interested. • IV. NEW BUSINESS: South West Neighborhood Association: City of Elgin Staff Liaison Sue Olafson stated that the SW Neighborhood Association will be meeting at Stale and National Street on Friday November 2 at 5.30pm wah members of the Cay Council and Elgin Code Department in a clean up the neighborhood walk. She atltletl that the media had asked If this was being sarclioned by the Cil She stated that the City of Elgin Code Department may assist In the dean up but that this was not sanctioned by the City Council. Atkins asked If this was A physical can up short or if it was to check the businesses In the area. Iverson asked if there was still a bar at the top of the hill On National Street at State Street. The committee members didn't know for sure, if the bar was still open. City of Elgin Staff Liaison Sue Olafson stated that the SW Neighborhood Association was concerned about code and business violations in their area generally and the smoke shops In Wieser stated She atltletl that the group will meet at Ryerson Park and will C wearing blue shins. Wieser slated that she w m to the Association's agenda. Chairman Moylan stared that this Is n Elgin Image upa s in and n blot he Yore neighborhood the She atltletl that State Street is one of the arterial reeds into Elgin and therefore fells under the purview a the City of (mane Advisory Common Su Olaf Image Awards Bions. Ch City of Elgin Staff Liaison Sun Olafson stated that there will should fools for nominations. and Chairman Moylan stated that the nomination submission timeline should be after Thanksgiving and up D the a week In Januar. The consensus of the Commissian Members was from the io of December would th to the t o of January a 3rd Chairman Moylan stated that the Commission members Award would then meet on dSaturdayhen the would of ll February at the Center to determine the Image Award winners. Iqbal asked if there woultl Still n o January acting. Chairman B Moylan staled that Pere would be is order for the Commissioned plan the Image Award Banquet and Program. City sd Elgin Staff Lieis08 Sue Olafson staled that the Image Award Banquet mScheduled committees a sfor for Image A March 13'^ 2008 at fi90pm. Chairmen Moylan asked Thalt list of committees for the Image Awards Banquet be provided by the Recording • Secretary al the November meeting. V.- OTHER BUSINESS: SEARS House: Dleringer stand that while she was getting election petitions signed in her precinct, she spoke who a man "a was fixing up a SEARS home o Bluff City Removed fust south of Liberty Street. Dleringer stated that the man had asked her why the City of Elgin done nt help people who are refurbishing SEARS Homes. She Stated that the man • had sold that he had refurbished SEARS Hautes In Naperville and had received numerous monetary incentives. He stated that he had not received any assistance from the City of Elgin. She stated that the man had also asked why, the begged leaves and garbage had not been picked up by the City and he asked it an occupancy permit wait required before these City would 4 available l . Dieringer stated that she had been given a tour of the SEARS Home being refurbished and she stated that the owner was doing an excellent job on the rehab of the home. City of Elgin Staff Liaison Sue Olafson stated that she would find out about grants available to the home owner and the status of City seances. VII. ADJOURNMENT: The meeting adjourned at 7:35pm. The next meeting of the Elgin Image Advisory Commission Is scheduled for November 26, 2007 at ]pm. Respectfully submitted. Tricia L Dieringer Adhoc Recording Secretary Elgin Image Advisory Commission • ELGIN HERrr ACE COMMISSION Monday, November 26, 2007 6:00 p.m. Carnal Dovnlopment Cuntcrnme Ronm IstFloor Elgin Cint Hall in ilhin the Flaming Departmen6 150 Dexter Coral Elgin, ILL 60120 AGENDA A. Cull Nleetal to Enter wW Rnll Call D. Tewlineiness I. Oisvus and Del lmdC,ts for varol pioee¢ oRhe Elgin Hernial Cmm..Li„inn purposed for 2008. E Other Business H. Adjoumntenf • • dnalej OnadadLnro malwn unwlanllCarrOn all MAnn wIIM1UM1muyn to mll� �a am�um,ndoimvWn mll bermilul lna¢pwulv'WAat Cas of Isnin • Elgin Heritage Commission November 20, 2007 MmuTEs A. The special meeting of the Elgin Herne Commission was called to order at 6.00 pro. in trio Cmnmunily Development Conscience Room by Innen Churneu , &ic Posts It embers Present Eric Pcpa, Shaley Sura Willman Hi Hot, Evmlym Chapman, Betry Cnoted, Paul Durramni er. MenNers Absent'. N Ick closed, Kathy Slo g s Others Present Dan Mills and Stever Snood. City Staff Present. Samsh Supper, Urban Designnu Preservation Specialiel, I. Discuss and set budgets for various projects of the Elgin Ileritege Com micslnn proposed for 2008. Commissioner Snska had prepared a list of special prones¢chat mold potentially be funded colc . Iif 1111 1lE n H r ( 011121ISSIon ID 200s' theVIncluded is various prol setsfor boh the whole Elgin R _ ComCommissionII as thelu ymR r,rata o"lu mmem 1 he Cnnnnision also auaehed funding amounts to certain projects in orderw &% dep a proposal its the Clio S Bmlgel nlTra In hdpinpjuch ty the tnndina of pmfeas_ A motion was read,bvCat o :IP 11,1 D nppnc Wolin of I'lleell Ideas and f nding levels oRhe Commission fill, "Lear hm was ccanded by Commis onerf buture. ( ORILIUssionei Barnettaeonvnatded chat the whole Commission be Sit an the certain to entree pmpoml, and that the current dlacussion be tabled to the pro ,er t our and cmnn nmd by the whole Commission at their nen meeting in Decembec -andiisatmer Britton agreed to withdraw in,motion A Man Ral 111 111111Lbl Co on Rar otable dis of Wepionse and funding proposal to the next taming of the Commission in Deember. the mnrion was seconded by Oommiseaner Dmrenbetgerand passed unaniLITLl B. Adjournment: Motion made by Commissioner Hames to adjmum_ The motion was seconded by Commissioner Chapman. The uwbort pnsaW minnlniously. Elvin Hcritage Commission Minuets pnyc 2 Nueunbz2ti, 2007 • 'I lm meeting was adjourned at S aO pm. ///R sp��//ccLi.11dl��,y(s)^uu notified, V"� . UrbanSahcr Urban Dcaign A. Vrevervmion Spednllsl Noma opv of the fotntial pro;ccis and tM1cir 6.nding levels arc avacned as a pan of th, • • • Elgin Heritage Commission Ideas for discussion 26-Nov-0] Item 0 project name proposed allocation Elgin Heritage Commission I best practices report 51,0W.W 0 booklet on Elgin Insley $50000 0 nlerprnliva markers and dans 51,50000 ] financial esslszWnw for ediibld construction 52,00000 9 Elgin watUl factory depot comolellonher ibits Singing 00 11 fruceel asslslance for Museum collection management $3,000.00 12 Steven Stroud'a proem win the mwnsnfp asiasspr fund 00 12 sloven Seunmsbnak S 91,000.00 19 arrival assistance pros et in'muemin S1,000,00 1G educations progreoc, a.ents, presentation month $5.0drO.Oo 17eurvay work o Elgin's key conifers, butters (Rabocen Hunter) 52,000.00 Design Review Subcommittee 5 pldorlal survey of an glass wintlowa In the historic districts $2,000.00 521,No no • Ilrritage Commi»itn Idrm for Discu:cion .November±6. 2007 Heritage Coni I. Creme a subcommittee that would research and nail Hiuoric Commissions in other communities and compile a "best practices" report . 2. Put wyuWa a marketing campaign fm' the Snndgy Neal Estate section of OIQ Tribune rxmlling our Historic Districts to those who don't know Elgin. 3. Rowrmlon Cc%error Protract 4. Restoration Drawing Program. • 3. Booklet on Elgin hislsa y written at 4-5th suns: Icael to he toed in conjunction is fill estmaGenal programs for children. 6. Imetprcmn,c markers and flan. ExWIIPles. Envy way signs for histone districts. Historical sv7ia at key locations. "SWQa alk" signs (Le- embedded in the par mucan dewnhing of important person, vvCID5, locations in the city's histsry. 7. Oinuncitl nsaislanee for exhibit construction (mi exhibit catalogs) at the Historical >Imm�m. & Video "wad' uI imlmdmn Elgin sites with Mike Alit and other rotor for airing on cable TV. 9. Clean up and finish the inside of the [lain Depot and setup a till sive diorama of a person P 'aurum; fore. vain with luggage and amenities and lign rep the inside andror outside is a annum Pi cr • 10. Creme a "home" for the remains of the Crocker Theater facade. • IL products assistance for equipmmiT, sodoire and orchil-a Supplies I aeskithe historical Nnsennt in collecuscis diniagemennvith the yowl or muking these resources more easily rec"Siblc end widoly crew,it 12. Financial meialanec To The historical Musemn cover The up frons Coss of smming, copyinn, prink lu, candoci ng and storing ime cs of homes from the to"mhip as:usoln s office. 1.3 Archival resistance program. Provide urehicat suppl iea and Technical assistance to cLnmhess, schools, erganiaminns. businesses rare the proper conservation of their records. Esmh hill records repository. 14. Modify architecmrai sato program to allow i or more amill hones to hm'e additional seeming to promote "model Flocks' or other cwnigumis slreetscape impro.ements 6. 0 care a grant pmymm for Inndseape improvonrnts, simllai to The architectural ishrb yams. I6. Ynnd educational pmyxntss, cN now, exhibi is, storefront displays, etc for mi sin ; historical asvarcne6s of ycna➢I [ill blc. C,rt Presuv'nl'wu week plri a boost. IZ Survey the work said compile himmiphical Sketches of higin's key architects, buiWors. Iold enniuc Dl oign Resit Sub-Commince I_ Da'elop a d'nl'absto accacsl h l e to com naslau member. That would catalog the COA oppliesfio olhe pactyers lhM could be stores b}' type. such as' '% ryl windni' or "fences", by local ion. by ase,syle of home, in, 2. Put m8cthor mare Specific requ irtuent I'm COA applicants to sally Tcdece wastod lime at These meetimic Iuel lryliIg to 27 basic information. 3. Pin to getter a book I, of detailed drawings and skddns to assist the Dnsign Review Submrnouuuu Sketches could include, of example, window elevations wi W blank dimensions for unit and headers that could be filled our during a DRS mccunS if nwcc • d. Pmeidc ¢ cop-v of the design guidelines m a ll p:smomy owners in The historic dist IIts, Rehm We ail V iemes o propetly trNiielbr 61➢top provide o new W py to Ih➢ buvos, • Agenda Image AdvisunControl Nfmdny, Nmember26 7 p.m. North Conference Room Elgin Cit}' Dall 150 Dexter Court I. Call to Oodcr H Apprmal ofOci. I ramles(auedted) and the Ocwbtr SI minues (to be posed mit at meeting. ITL Reports n. (',oci. Rick ict dccess Comminn —Jnhn :akins t. RickISopr , coedameorp 17porcnscl — to Jisnis pmpnaed channel 17 pnliey • IC. Nero Bnsm"s Image Awwds Awvrds Cummitlw Aaa�menls n. Relene:sommineine applicmion oveilahiliq b. Other V. Adloum linage Adviwtn Commission Mission Statement' Pro%ide Om Ciro Cmricil and staff with recommendations regarding IFIT tlnticel that impact Elgin s image and work to intproce that image both "Non and owAu the commanio, • ELGIN IMAGE ADVISORY COMMISSION MINUTES OF November 26, 2007 2ne FLOOR CONFERENCE ROOM, NORTH WING • ELGIN CITY HALL 7:OOPM I. CALL TO ORDER: The meeting was called to order at 7.03pm by Chairman Moylan Present were John Atkins, Lorena Revel , Fran Wieser, Trice Daughter and City of Elgin Staff Liaison Sue Olafson. Also present were Guy of Elgin Cable Production Specialist Karla Persky and Assistant City of Elgin Corporate: Council Attorney Rick Kozal. Joe Glanzer was absent Malt Iverson and Mohammed Iqbal were excused A quorum was present. II. APPROVAL OF MINUTES: The minutes born the 01 October 2007 meeting were approved as written. The minutes from the 29 October 2007 were approved as amended to include Loretta Revised as being present at the 29 October 2007 meeting. III. OLD BUSINESS: Channel 17 Policy City of Elgin Staff Liaison Sue Olafson stated that she had been on a phone conference call with Assistant Corporate Council Rick Kozel and John Atkins to discuss guidelines. Atkins stated that policies cant control everything that could came up for inclusion on what Is considered an open forum like channel 17. Assistant Corporate Council Rick Kozel stated that there are difficulties in drafting program guidelines. He stated that the U.S. Constitution does define clearly any differences In view points. He stated that under freedom of expression anybody can say what they want as long as it is not discriminatory, obscene or inflammatory. He added that beyond Government Access it is hard to control content on Channel 17. He slated that II would be hard to guess what unde9raMe groups may wish to have access on the access channel. He stated that undesirable groups could riot be precluded. He staled that At the access channel is opened to a Larkin Center Benefit it would have to be open to churches, civic organizations and to groups like the Minutemen. Atkins stated that there have been programs that have opened the door to other community events_ Assistant Corporate Council • Rick Kozal stated that the problem comes In when the committee solicits programming. He said me two thoughts are. 1) do we cower because of undesirable programming or 2) do we minimize the efleds. He suggested that the commission go back to the City Council for farther guidance. City of Elgin Staff Liaison Sue Olafson stated that the real caveat falls under the umbrella of City sponsored events. She added that Jeff Meyers covers local events in the Elgin Today program. She added that the city has a hand in the sponsorship. Assistant Corporate Council Rick Kozal Stated that is that the City can t put Its stamp of approval on what is covered Cry of Elgin Start Liardan Sue Olafson stated that the Coity can if there are service agreements. ASeiSlant Corporate Council Rick Kazal stated that the City can define parameters on what can be put on the access channel if there are purchase of service agreements. He stated that City-wide events and 31° parties wth purchase of service agreements could be aired Chairman Moylan stated that an ample of a passible event would be the Elgin Rotary which is supporting the Jayne Shover Easter Seals Telethon. Assistant Corporate Council Rick Koial staled that the City would have to have a purchase of service agreement with the telothon. Atkins stated that the City cannot be forced to put programming on the air. Assistant Corporate Council Rick Kozal stated that there would be a rational basis for distinguishing 31 party purchase of service agreements Involving not for profd organizations, which could be spelled out in the guidelines. Dichinger asked about inclusion of prayer in the coverage of City sponsored events. She added that the subcommittee had wanted to remove all prayer from these covered events. Assistant Corporate Council Rick Kozal staled that the events should ht all encompassing and should include all pans of the City sponsored events to include the prayers. Assistant Corporate Council Rick Kozal stated that the Supreme Court has stated that there should be no Wong doing on the part of municipal governments as long as there Is a goad faith effort on the part of the municipality and the content of the programming is not racial or discriminatory, obscene or Inflammatory. He added that the • ACLU has agreed to these limiters as well. Chairman Moylan stated that the subcommittee will sed updated guidelines from Assistant Corporate Council Rick shoal. Atkins stated that to increase air time, the Illinois Channel, which includes County and State Government programming, can be aired City of Elgin Staff Liaison Sue Olafson stated that decreasing the dead air time would have to be with the approval of the City Council She added that to do two shows currently casts the City 510,000.00. She added that adding one more show posts a additional SB,000.00. She stated that City of Elgin Cable Production Specialist Karla Peraky puts In a tremendous amount of time and money fust t0 cover the City Council meetings. Assistant • Corporate Council Rick Kozal stated that he would have a draft of the guidelines for the subcommittee and would get back to the Commission in January. He added that win all the current on-line programming Ike U-1LBE, there aren't a lot of people clamoring to get on the access channels. He stated that the guidelines are never going to be perfect because there may not br a way to rover worthy groups like church and ether civic organization programming. Chairman Moylan asked how the Elgin Today topics are determined City of Elgin Staff Liaison Sue Olafson Stated that she and City of Elgin Cable Production Specialist Karla Persky have the final say over programming. She stated that they have had to override programming even some presented by Jeff Meyers. Chairman Moylan stated that a final guidelines draft would to discussed and approved by the Commission and then forwarded to the City Council for review and action in the April-May timeframe. IV. NEW BUSINESS: 2008 Image Awards Program: Areas of Responsibilities: Dieringer stated that the follovnng were the parts of the program that needed to be addressed for the Image Awards Program: Greeters, Menu, Written Programs, Power Point Presentation, Floral Arrangements, Table Set-up and Written Invitations. City of Elgin Staff Liaison Sue Olafson states nu, that she would be responsible for the mewhich would consist of hors d'ourvers as was set up for the previous year's program, the written programs, the table set up and the written invitations. Weser stated that she would once again be responsible for the floral arrangements. Chairman Moylan stated that she would discuss the power point presentation with list Award Nominee Applications: City of Elgin Staff Liaison Sue Olafson stated that applications are now on line. She afated that she has news releases for the Daily Herald, the Conker News and the Tribune. Chairman Moylan stated that she has included this In her weekly articles as well. City of Elgin Staff Liaison Sue Olafson stated that applications will be available from 01 December 2007 until 28 January 2000. She stated that the COmn19slcn members will meet on • Saturday, 09 February 2008 at the Center to determine the winners_ She stated (tat She has also put our applications at the Gail Borden Library. December Commission Meeting: Chairman Moylan stated that It was important to have a December meeting. The Commission members determined that the meeting should be scheduled for Monday. 11 December 2001 at 7 C The Commission members asked that there be Increased heat in the meeting room for the December meeting. V. OTHER BUSINESS: There was no other business dismissed VII. ADJOURNMENT: The meeting adjourned at 7:55pm. The neM meeting of (lie Elgin Image Advisory Commission is scheduled for December 17, 2007 at ]pm. Respectlully submitted, �Tricia L.De�` ci Agree Recording Secretary Elgin Image Advisory Commission • • NOTICE ON CANCp.I.I.ATION AND RESCHILIATI ED MEETING The regular meeting of the linnse Coiamb3 ran for %londdr, Dxunber 24.zoo]. m p.m. has bion cancelled. Agenda Image nd.is'ry Conard"lon HEM HEDULCD MEETING Moral Dec. IT i p.m. North Conrerm ce Hoorn Elgin (AG Hall IM Dexter Conn I. Call to Order D. Approvalof the No,ember Minutes (to be pumN out at the rattling) 111. linage Awards a. Publidix b. AtiaAN c. Arrangements IV. Reports a. Government Aceta Cnnlmittee V. Other Dusine" VI. Adjourn •