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HomeMy WebLinkAbout1991Elgin Image Advisory Commission Minutes March 25, 1991 7:30 p.m. 31 Fountain Square Plaza Present: Kevin Kelly, Jack Misselle, Kathy Ward, Jerry Adler, and Joe Wars. Staff: Dave Osborn Absent: Mark Clemens, Cynthia Cherry - Schief, Paul Galka, and Barb Wiedner. Landscaping Expo: Kathy Ward and Dave Osborn reported on this upcoming event. Tree City USA Award: Dave commented on the city achieving this status. The EIAC recommended that the City attach signs to the entryway signs informing travelers that we are a Tree City USA town. Kevin Kelly moved; Jack Misselle second; approved. The group requested a response from the City Council, City Manager and Mayor. Dave thanks the EIAC for all their efforts with Tree City USA and Arbor Day activities. 33 Elgin Image Advisory Commission Minutes April 22, 1991 7:30 p.m. 31 Fountain Square Plaza Present: Mark Clemens, Joe Wars, Kevin Kelly, Kathy Ward, Cynthia Cherry-Schief, Barb Wiedner and Pee3ka. Staff: Dave Osborn Absent: Jerry Adler, and Paul Galka: OLD BUSINESS: Mark Clemens will be writing a letter to the Council, Mayor and Center City on the Rovelstad statue. Gangs and Graffitti: Joe Wars and Cynthia Cherry - Schief will work on idea projects. Mark Clemens announced his resignation. Image Week: Kathy and Kevin will be working on this project. 33 Elgin Image Advisory Commission MINUTES June 24, 1991 7:30 P.M Present: Jerold Adler, David Rich Hirschberg, Kevin Kelly, Kathy Ward Berkey, Cynthia Cherry - Schif, Lance Lagoni, Jack Missele, Staff: Karen Belt and David Osborn Absent: Harvey Saxe, Joe Wars, Barb Weidner The meeting was called to order at 7:30 p.m. with a quorum present. Kevin Kelly, newly appointed Chairman, said it was an honor to serve as Chairman and that he would like to try to start the meetings as close to 7:30 as possible and encouraged prompt attendance by all members. He added that in the past some of the meetings had run fairly long and he would like to adjourn the regular meeting at 9:00 with work sessions to follow if necessary. Before discussing old business, there was a general discussion about structure and that the ordinance designates that someone from the group should be selected to serve as secretary. Kathy Ward was recognized for her serving as secretary in the past, and David Berkey made a motion that the term of office should be one year running from June to June; Lance Lagoni second; approved. Lance Lagoni volunteered to serve as secretary. He was elected unamimously. Related to sub - committees, Kevin said that in the past some of the activities were left without specific structure. He would like to establish sub - committees to handle specific projects and these groups would report on their projects at the meetings. Lance Lagoni made a motion that the Chairman would appoint sub - committees and the chair for these sub - committees contingent upon approval of the commission. These chairmen would select committee members from either within the group or from outside sources. Rich Hirshberg second; approved. OLD BUSINESS: During a review of old business, Kevin said he would like to establish a formal committee for Arbor Day and asked Kathy Ward to continue to chair that group. Lance Lagoni moved; David Berkey second; approved. Page 2. In discussing the Image Awards, it was acknowledged that there hadn't been sufficient time to continue this project. Kevin said he felt it should be continued and suggested that a sub - committee be established and that specific criteria should be developed and brought back to the commission. Kathy nominated Rich Hirschberg as chairman; David Berkey second; approved. For E1ginFest, Kathy Ward and Cynthia Cherry -Schif were nominated and elected as co- chairs. Minutes of the meeting of June 17 reflected responsibilities but there followed considerable discussion about the possible competition between this event and the House Walk as well as other aspects of this event. Kevin said the group should work on developing the plan for this event realizing the commission does need to approve it prior to presentation to Council. It was agreed there would be a sub - committee meeting on Monday, July 1 at 6:30 p.m. Kevin briefly discussed the visual inventory report previously prepared and the need to upgrade this information at a later date. Dave Osborn said he would like to add entryways to the list of sub - committees, to be considered at a later date based on the City's interest in their upgrading and since the Image Commission has been responsible for the entryway signs. Meeting adjourned at 9:15 p.m. Respectfully submitted, Lance Lagoni, Secretary Elgin Image Advisory Commission MINUTES July 22, 1991 7:30 p.m. Present: Jerry Adler, David Berkey, Rich Hirschberg, Kevin Kelly, Lance Lagoni, Harvey Saxe and Barb Weidner Absent: Cynthia Cherry - Schif, Kathy Ward and Joe Wars Staff: Dave Osborn The meeting was called to order at 7:30 p.m. by Chairman Kevin Kelly. Roll was taken. Chairman Kelly read the resignation letter of Jack Missele, who resigned due to time constraints. A motion was made by Lance Lagoni, seconded by David Berkey, to thank him for his dedicated service to the Commission. The motion was approved unanimously. A motion was made by Harvey Saxe, seconded by David Berkey, to approve the minutes of June 24. The motion was approved unanimously. Sub - Committee Reports Elgin Image Awards - Chairman Rich Hirschberg reported that the sub - committee will be meeting in order to prepare a written set of procedures and selection criteria for the Elgin Image Awards. Lance Lagoni volunteered to participate. A draft of the set of procedures and selection criteria will be available for discussion at the next regularly scheduled Commission meeting. ElginFest In the absence of co- chairpersons Kathy Ward and Cynthia Cherry - Schif, a briefing of the sub - committee's activities during the past month was provided by David Berkey, Rich Hirschberg and Lance Lagoni. A list of parameters to consider, including prospective themes and names for the festival, was distributed. Several sub - committee meetings are scheduled to discuss topics relevant to the festival. They are: September 16 - Food Vendors, September 23 - Arts & Crafts, September 28 - Planning and Finance, October 14 - Games and Contests, and October 27 - Music. Page 2 The sub - committee's goal is to have a written plan prepared for the Commission's consideration by November 1. There was discussion about the possible necessity of hiring a staff person to organize and coordinate the festival in addition to the volunteers. This option may be contingent upon the amount of existing City Statf time that can be devoted to the project. The importance of coordinating the festival with the new Elgin Arts Council and other community organizations was also emphasized. Old Business Chairman Kelly reviewed the responsibility of the Commission to conduct a visual inventory and anaylsis of the city and to develop solutions to the problems identified. The most recent report prepared by the.Commission was presented to the City on June 25, 1990. Chairman Kelly expressed his desire to appoint a Visual Inventory Sub - Committee to direct the Commission's efforts in fulfilling its reponsibility in this area. There was discussion concerning how the sub - committee could best conduct the inventory. One suggestion was to develop a visual (videotape) of the city. A related suggestion was to calalog one section of the city at a time until the entire community was recorded. Jerry Adler volunteered to chair the sub - committee. A motion was made by Rich Hirschberg, seconded by Harvey Saxe, to establish a Visual Inventory Sub - Committee with Jerry Adler as chairman. The motion was approved unanimously. Kevin Kelly volunteered to participate on the sub - committee and Chairman Adler will recruit additional members from the Commission. Dave Osborn said the Commission may have an opportunity to assist the City in implementing their plans to improve the entryways into the City as well as the Center City area as recommended in the new Center City Plan. Lance Lagoni distributed a list of entry corridors. Conceptual entryway sign drawings from the Center City Plan were also distributed. Page 3 There was concensus that the Commission would like to participate in the project. There was considerable discussion regarding the Commission's next step in developing a program. A suggestion was made that the Commission begin drafting a report to present to the City suggesting ways the Commission could participate in the project. Chairman Kelly said he would prefer to wait until direction is provided by the City on how it wanted the Commission to participate. It was agreed that Dave Osborn would convey the Commissions' interest to the City and ask for additional direction. Lance Lagoni volunteered to seek informal input from the City Manager regarding the matter. New Business Throughout the meeting, issues relating to how to finance the Commission's projects were discussed. Dave Osborn mentioned that the City's budget cycle is beginning and that the Commission should address their financing needs through the City's budgeting process. Harvey Saxe made a motion to adjourn. David Berkey seconded and the motion was approved unanimously at 9:25 p.m. Respectfully submitted, Lance Lago Secretary MINUTES ELGIN IMAGE ADVISORY COMMISSION NOVEMBER 25, 1991 Members Present: Kevin Kelly, Lance Lagoni, Paul Maring. Mike Noland, Harvey Saxe, Joseph Wars Members Absent: Jerry Adler, Paul Bednar, David Berkey, Rich Hirschberg, Kathryn Ward, Barbara Weidner Staff Present: Clay Pearson Chairman Kelly called the meeting to order at 7:35 p.m. Secretary Lagoni called the Roll. Six members were present. Mr. Saxe moved and Mr. Noland seconded approval of the min- utes of the November meeting. Motion passed 6 -0. Mr. Kelly reported on the 1992 budget process which placed our funding at $5,000. Mike Noland discussed the tree ordinance currently in the process of creating a first draft. Paul Maring discussed several ideas and approaches to consid- er for an Elgin slogan. Visual inventory discussion was limited to a review of ideas raised during our initial November 16 area tour. Image award discussion was limited to suggested input process and the need to replenish the supply of existing awards. Mr. Lagoni moved and Mr. Wars seconded a motion to spend up to $400 of 1991 funds to purchase a supply of awards sufficient for 1992 needs. Clay Pearson reported on the following Council activities: Riverboat gambling, Kimball /Dundee park, property tax levy, 1992 budget meetings. Mr. Lagoni requested the entryway materials provided with the October minutes be reviewed for discussion at the December meeting. Chairman Kelly commented on the City bowling tournament and the visual inventory tour. A brief discussion ensued on the potential benefit of all the City's commissions and commissioners having a get together. Y Al Image Advisory Commission Minutes November 25, 1991 Page 2 By unanimous agreement, the December meeting date was changed to Tuesday, December 17, 1991. The meeting will be held in the City Manager's Conference Room, South Tower of City Hall, 150 Dexter Court at 7:30 p.m. Mr. Saxe moved and Mr. Noland seconded adjournment. Motion passed 6 -0. Chairman Kelly adjourned the meeting at 9:24 p.m. Respectfully submitted, Lance Lagoni ATTACHMENT I November 25, 1991 TO: Kevin Kelly FROM: L. J. Lagoni SUBJECT: November Report of the Entry Corridor Improvements Subcommittee The subcommittee has identified the following current and potential entryway corridors as candidates for action by the Elgin Image Advisory Commission: - From the north: Duncan Avenue (secondary) Randall Road from Route 72 I -90 at Randall Road I -90 at Route 31 Route 31 at north city limits I -90 at Route 25 Route 25 at north city limits I -90 at Route 59 (future) McLean Boulevard at north city limits Beverly Road (future) - From the west: Big Timber at Randall Road Highland Avenue at Randall Road Route 20 at Randall Road Larkin (BR+ #20) Avenue Bowes Road at Randall Road - From the south McLean Boulevard at south city limits Route 31 at south city limits Route 31 at Route 20 (secondary) Route 25 at south city limits Route 25 at Route 20 (secondary) Raymond Street at south city limits Gifford Road at south city limits Route 59 at south city limits (future) - From the east Route 25 at north city limits Congdon /Shoe Factory Road at east city limits Route 58 at east city limits Route 19 at east city limits Route 20 at east city limits Rohrson /Bode Road at east city limits Schaumburg Road at Route 19 (future) Route 59 (future) - Possible future west entryways Route 47 Russell Road Plank Road Starks Road Rohrson Road Plato Road Barr Road McDonald Road Ramm Road Silver Glen Road Burlington Road Reinking Road Damisch Road Stevens Road Corron Road Dittman Road Kendall Road Powers Road In addition, consideration should be given to marking and improving the river at both north and south city limits. Similarly, the bike paths should be marked and improved as entryway corridors. The City Manager has requested our focus upon the northern Dundee Avenue corridor; north from the Lincoln and Duncan intersection. This presents a very difficult challenge as it is state highway, built up for a long time; with buildings and uses predating Elgin's zoning laws and building codes. In addition, this area is populated with /by individuals and businesses which are longtime residents and supporters of Elgin. Consideration of the residents' feelings and circum- stances is vital to meaningful change and improvements. In order to balance this hard task with one where progress and benefit can be demonstrated in the shorter run, we should simultaneously work on a corridor with few buildings and existing impediments. The purpose is to provide enthusiasm with demonstrable results and to display a vision of what can be /has been accomplished. 2 It is the subcommittee's plan to provide a written list in priority order for placement of new style signage, old style signage (perhaps in new colors), and a list of recommenda- tions to provide two year, five year and ten year improve- ments in the northern Dundee Avenue corridor. It is requested that the following items be considered and voted upon at our November meeting (by which time some budget feedback may be available): I Approval of the northern Dundee Avenue corridor as prima- ry effort. II Consideration and selection of an additional corridor for short run improvement. III Review and discussion of new /old signage priorities for the listed entry corridors. IV Review of traffic /crime statistics from city staff on the northern Dundee Avenue corridor. V Appointment of additional subcommittee members. By our next meeting, city staff should provide the full E.I.A.C. with statistics from existing Police, BIS and traf- fic records showing: Misdemeanor crimes Building Code violations Felony crimes Major problems of which Traffic volume BIS is aware Traffic accidents For the northern Dundee Avenue corridor We will have completed our initial visual inventory fact finding trip (which includes this corridor) and should be in a position to start preliminary discussions of this issue. Respectfully submitted, Lance Lagoni 3 MINUTES ELGIN IMAGE ADVISORY COMMISSION DECEMBER 17, 1991 Members Present: Paul Bednar, Dave Berkey, Kevin Kelly, Lance Lagoni, Paul Maring, Mike Noland, Kathy Ward Members Absent: Jerry Adler, Rich Hirschberg, Havrey Saxe, Joseph Wars, Barbara Weidner Staff Present: Clay Pearson Chairman Kelly called the meeting to order at 7:45 p.m. Secretary Lagoni called the roll. Seven members responded aye and a quorum was present. A motion was made by Mr. Noland, seoncded by Mr. Berkey to approve the minutes of the November 25 meeting. Motion passed 7 -0. Mr. Noland moved and Mr. Maring seconded a motion to place a deposit on a banquet hall for the Image Awards presenta- tions. The Center City restaurants Bookbinders and Jalapenos were submitted as possibities based upon price quotations. Motion passed 7 -0. In the absence of Image Award Subcommittee Chair Hirschberg, Chairman Kelly led a discussion on the need to gather nomina- tions for the 1992 Image Award. Staff informed the EIAC that ten plaques had been purchased and will be available for imprinting when the proper time arrives. Entryway Subcommittee Chairman Lagoni initiated a discussion of the materials provided with the minutes. Several members differed in their interpretation of what constituted an entry- way sign. Several members expressed their view that use of the proposed Sasaki design was required to be the official sign. Others felt it appropriate to have a different design for the entryway signage as long as it supported or compli- mented the "special Center City design ". It was agreed to seek input from City staff, downtown merchants, Development Corporation, Center City members and others. Discussion and consideration of a recommendation was planned for the January 27th meeting. One of the considerations supporting a different design was the use of a competition to select the design as a community spirit mechanism. It was noted that city -wide use of the Center City logo means replacement of the current "Elgin with the big blue G ". Repainting police cars, city vehicles, several water towers, stationary, business cards, etc. could prove to be an extremely expensive change. Minutes Elgin Image Advisory Commission December 17, 1991 Page 2 Arbor Day, Earth Day, and Landscape Contractor Expo budgets were discussed. Kathy Ward will present a detailed budget for Arbor and Earth Day at our next meeting. Announcements: Entryway Subcommittee Chairman Lagoni called a meeting of the Subcommittee for Saturday, January 11, 1992 at 1:00 p.m. at Uncle Paul's Restaurant on Dundee Avenue. Staff Advisor Clay Pearson reported on the progress with the Foundry Site Park (Kimball at State Street) and the intiation of the Police Facility Needs Assessment process. The next regularly scheduled meeting of the Elgin Image Advi- sory Commission will be Monday, January 27, 1992. The meet- ing will be held in the City Manager's Conference Room, South Tower of City Hall, 150 Dexter Court at 7:30 p.m. Mr. Bednar moved and Mr. Noland seconded adjournment. Motion passed 6 -0. Chairman Kelly adjourned the meeting at 9:10 p.m. Respectfully submitted, Lance Lagoni LL:daw