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Home My WebLink About2020 Complete HRC Agendas & Minutes , = Human Relations Commission Meeting Tuesday, January 7, 2020 at 6:30 p.m. 2"a Floor Conference Room City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized /Public Comments • Welcome new Commissioners • Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of November, 2019 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • Dr. King Weekend Update 7. New Business • 2020 Meeting Schedule • Annual Report (required in revised ordinance) • New HRC Ordinance i. Approved 12/18/19 ii. City Councilperson member iii. Available on city website Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requestedJlto contact ADA coordinator,at(847)931- 6076, or TTy/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Meeting Tuesday, January 7, 2020 at 6:30 p.m. Minutes Commissioners present: Phil Mungai, Alan Thavisouk, Rich Jacobs, Elisa Lara, Abigail Estrada,Judith Tepe Ex Officio: Corey Dixon, Ana Lalley Absent: Winfried Cooper, Arturo Cruz Guests: Bob Whitt, CMO Call To Order—The meeting was called to order at 6:36 pm. 1. Person(s) Recognized/Public Comments • Welcome new Commissioners New commissioners Tepe and Dixon were welcomed to the HRC. 2. Approval of November, 2019 Minutes Commissioner Thavisouk made a motion to approve the minutes, seconded by Commissioner Mungai. Minutes approved with two abstentions by Commissioners Tepe and Dixon: 3. Monthly Reports Staff Liaison Cohen explained the contract reports that were formerly required by the ordinance. Staff Liaison Cohen explained her process when she receives complaints of discrimination in housing, employment or accommodation. These complaints are rare as there as other avenues for redress. 4. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen reviewed the update report. • Community Outreach Initiatives (standing item) Chair Jacobs explained the intent of this initiative. The HRC could be an asset to the Neighborhood Services Department in de-escalation of neighbor conflicts arising out of code isues. • Municipal Equality Index (standing item) Chair Jacobs explained the index and scoring. Staff Liaison Cohen will send the commissioners the report. • Budget Update (as necessary) The HRC receives $11,500 a year, much of which goes to underwrite the Dr. Martin Luther King,Jr. celebration. • Dr. King Weekend Update Chair Jacobs formally recognized the MLK committee members who work so hard on this event. 5. New Business • 2020 Meeting Schedule Commissioner Dixon made a motion tolapprove the meeting schedule, changing the 11/3/2020 meeting to 11/110/2020 and the 8/4/2020 meeting to 8/11/2020. Commissioner Mungai seconded. Meeting schedule approved with the two date changes. • Annual Report (required in revised ordinance) Staff Liaison Cohen will send the commissioners the Sustainability Commission's annual report. Cohen anid Chair Jacobs will work on the HRC annual report. Commissioner Thavisouk offered to design the report. • New HRC Ordinance The new ordinance was approved 12/18/19—.Staff Liaison Cohen will provide every commissioner with a coply of the new ordinance. A voting council member is a new addition to th'e HRC. Staff Liaison Cohen will confirm that Commissioner Dixon is counted in a quorum and how many commissioners can meet without violating the open meetings act. Commissioner Thavisouk will speak to communications manager Molly Gillespie about methods to publicize the HRC and its events. Commissioner Thavisouk will report back at the next meeting. Commissioner Mungai announced his resignation from the HRC. Chair Jacobs and Commissioners Lara and Thavisouk thanked Mungai for his contributions during his tenure. Adjournment There being no further business, the meeting adjourned at 7:32 p.m. Respectfully submitted, CoAeff Gail Cohen Staff Liaison Human Relations Commission Meeting Tuesday, February 4, 2020 at 6:30 p.m. 2nd Floor Conference Room City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized /Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4.- Approval of January, 2020 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item;) • Budget Update (as necessary) 7. New Business • Mae Hicks Jones IDEAS Diversity Fair Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTy/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. . Human Relations Commission Meeting Tuesday, February 4, 2020 at 6:30 p.m. Minutes Commissioners present: Alan Thavisouk, Rich Jacobs, Elisa Lara,Judith Tepe, and Winfried Cooper Ex Officio: Corey Dixon, Cmdr Colin Fleury Absent: Arturo Cruz, Abigail Estrada Guests: Bob Whitt, CMO, Phil Mungai, Ed Mungai, William Olsen The meeting was called to order by Chair Jacobs at 6:34 pm. 1. Person(s) Recognized /Public Comments William Olsen asked what the HRC thought about homelessness in Elgin. A discussion ensued regarding the various resources for the homeless in Elgin. Information was provided by Chair Jacobs, Councilman Dixon, Cmdr. Fleury and Bob Whitt. 2. Approval of January, 2020 Minutes Commissioner Dixon made a motion to approve the minutes seconded by Commissioner Thavisouk. Minutes approved. 3. Monthly Reports - No reports. 4. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen summarized diversity initiative actions for the month of January. • Community Outreach Initiatives (standing item) No report. • Municipal Equality Index (standing items) Chair Jacobs passed out the city's scorecard and associated documentation. Commissioners should read. these documents prior to. the next meeting and decide. whether and/or when the city should resubmit data for scoring. Jacobs and Cohen will create a draft plan prior to the next.meeting. • Budget Update (as necessary) Staff Liaison Cohen reported that prior to 2019 scholarship donations being rolled into 2020, the HRC has al remaining balance of $6,621.50 with $2,285 in outstanding invoices. Cohen recommended that since the MLK Committee has become so successful in soliciting scholarship donations, the HRC should revisit the amount of financial support it give the event, which includes $2,000 for scholarships. 5. New Business • Mae Hicks Jones IDEAS Diversity Fair Dr. Hicks Jones presented her proposal for an Inclusion,Diversity, Equity, Advocacy and Sustainability (IDEAS) Fair1which would be a joint project with Elgin, St. Charles, Geneva and the Aurora Public Library. Hick Jones wanted to publicize this event and get volunteers for the project team. Commissioner Dixon suggested the event take place.in.St. Charles or Geneva versus Elgin. Chair Jacobs recommended getting Memoranda of Understanding with the participating municipalities. Commissioner Tepe suggested either making it a two day event or narrowing the focus for a one day event. Hicks Jones may provide an update at the HRC's April or May meeting. • Annual Report Chair Jacobs will work on an Annual Report with Staff Liaison.Cohen. It will include a thank you to the MLK Committee for its hard work and successful program this year. . • Pride Parade Sponsorship Chair Jacobs reminded the HRC that they had earlier voted to provide a sponsorship for the Pride Parade. The HRC can pay for the permit, which costs $25. Chair Jacobs will have more information at the March meeting regarding sponsorship needs. • HRC Communications Commissioner Tepe asked about the HRC having a Facebook page or its own webpage. Commissioner Thavisouk will speak to communications manager Molly-Gillespie about methods to publicize the HRC and its events. Commissioner Thavisouk will draft the content. Adjournment Commissioner Cooper made a motion to adjourn,.seconded by Commissioner Tepe. There being.no further business,the meeting adjourned at 7:59 p.m. Respectfully submitted, 0;/coel( Gail Cohen Staff Liaison Human Relations Commission Meeting Tuesday, March 3, 2020 at 6:30 p.m. 2nd Floor Conference Room City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of February, 2020 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • Annual Report • Pride Parade Sponsorship 7. New Business • Election for Vice Chair Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this mieeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTy/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Teri Allison From: Gail Cohen Sent: Wednesday, May 12, 2021 1:25 PM To: Teri Allison Subject: RE: Human Relations Commission Hi Teri,there was no quorum for the March 2020 meeting, so no minutes. From:Teri Allison Sent:Wednesday, May 12, 2021 9:16 AM To: Gail Cohen<cohen_g@cityofelgin.org> Subject: Human Relations Commission Good morning, Gail I am scanning agendas and minutes for Boards and Commissions the clerk's office, and I am missing minutes from the 3-3-20 Human Relations Commission meeting. ( I have the Agenda) The meetings in April, May and June were cancelled. Is it possible that this meeting was cancelled as well? I can't find anything on the website either. Please advise. Thanks. Teri 1 Mayor David J.Kaptain iiLh. � City Council Corey D.Dixon Terry Gavin Baldemar Lopez THE CITY IN THE SUBURBS' Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen City Manager Richard G. Kozal ELGIN HUMAN.RELATIONS CIOMMISSION NOTICE OF CANCELLATION Notice is hereby given that the regular Elgin Human Relations Commission meeting scheduled for Tuesday April 7, 2020, at 6:30 p.m. has been cancelled, consistent with the Governor's Stay at Home Order timeline, Elgin's current facility closures and class, program and event cancellations are extended through at least April 7. DATED: March 24, 2020 ' I Gail Cohen,Staff Liaison Elgin Human Relations Commission 150 Dexter Court,Elgin,IL 60120 847-931-6001 www.cityofelgin.org Mayor David J. Kaptain JiiIh City Council Corey D. Dixon E LG I N Terry Gavin Baldemar Lopez THE CITY IN THE SUBURBS Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen City Manager Richard G. Kozal ELGIN HUMAN RELATIONS COMMISSION NOTICE OF CANCELLATION I Notice is hereby given that the regular Elgin Human Relations Commission meeting scheduled for Tuesday May 5, 2020, at 6:30 p.m. has been cancelled. DATED: April 29, 2020 Gail Cohen, Staff Liaison Elgin Human Relations Commission 150 Dexter Court,Elgin,IL 60120 847-931-6001 www.cityofelgin.org Mayor David J. Kaptain �® City Council Corey D. Dixon ELGIN Terry Te Gavin Barry ar Lopez THE CITY IN THE SUBURBS' Rosamaria Martinez Tish S. Powell Carol Rauschenberger Toby Shaw F.John Steffen City Manager Richard G.Kozal • ELGIN HUMAN RELATIONS COMMISSION NOTICE OF CANCELL TION Notice is hereby given that the regular Elgin Human Relations Commission meeting scheduled for Tuesday June 2, 2020, at 6:30 p.m.has been cancelled. DATED: May 28, 2020 Gail Cohen, Staff Liaison Elgin Human Relations Commission • 150 Dexter Court,Elgin,IL 60120. 847-931-6001 . www.cityofelgin.org s � r Human Relations Commission Meeting Tuesday, July 7,2020 at 6:30 p.m. City Council Chambers • 2nd Floor,North Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of February, 2020 Minutes 5. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • Annual Report • Pride Parade Sponsorship 6. New Business • Volunteer Organization—Bob Whitt • EHRC planning monthly/quarterly events • EHRC Facebook page • Public statement in response to George Floyd • 2021 MLK Prayer Breakfast • Local #BLM.signage event • Consideration of Remote Attendance and Meetings • Election for Chair and Vice Chair 7. Date for August Meeting Adjournment Act (ADA) of 1990. subject to the requirements of the Americans with Disabilities The City of Elgin is su � q Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Meeting Tuesday,July 7,2020 Minutes Commissioners present: Alan Thavisouk, Rich Jacobs, 'Ninfried Cooper,Arturo Cruz Ex Officio: Councilman Corey Dixon, Cmdr. Eric Echevarria, Chief Ana Lalley Absent: Elisa Lara,Judith Tepe, Abigail Estrada Guests: Bob Whitt, Sgt. Travis Hooker,Joann Hartmann, Katrina Gatuz The meeting was called to order byChair Jacobs at 6:40 pm. 1. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 2. Approval of February, 2020 Minutes Commissioner Dixon made a motion to approve the minutes, seconded by Commissioner Thavisouk. Minutes approved. 3. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided an update on the Request for Proposals for DEI consultant services. An overview of the finalists will be provided at the next meeting. Chair Jacobs infoirmed the commissioners that he asked 2 commissioners to participate in the evaluation of proposals, but neither he nor they were available. Final approval of contracts will be by City Council. • Community Outreach Initiatives (standing item) No report • Municipal Equality Index (standing item) Chair Jacobs provided an overview of tihe MEI and the city's participation. There are two areas in the questionnaire that need to be updated to increase our score. Commissioners Thavisouk and Cooper volunteered to assist. Chair Jacobs thanked the ad hoc committee for their work on this project. Sgt. Hooker from EPD gave an update on the EPD's outreach efforts and work with the LGBTQ community and a new citizen's academy for people with autism. Chair Jacobs will let everyone know when the application must be completed. • Budget Update (as necessary) Discussion regarding the percentage of the HRC budget that goes to the MLK Celebration. Chair Jacobs directed members to bring ideas for new initiatives and associated funding needs'to the next meeting. • Annual Report Commissioner Thavisouk will provide a template and ideas for the Annual Report at the next meeting. • Pride Parade Sponsorship As the parade was cancelled,there was no discussion. 4. New Business • Volunteer Organization—Bob Whitt Bob Whitt introduced Joann Hartmann and Katrina Gatuz from Elgin Cooperative Ministry who provided a presentation on volunteerism and volunteer opportunities in Elgin. They are trying to recruit the next generation of volunteers to help with issues such as hunger and homelessness and are developing apn app to identify and schedule volunteer opportunities. App development costs $12,000 and they hope the HRC can support them with $2,000. Chair Jacobs observed that $2,000 is a large portion of the HRC's annual budget and would like to discuss the request with the entire co mission. • EHRC planning monthly/quarterly event Commissioner Dixon stated that MLK Celebration cannot be the HRC's only event and recommended a calendar of events that the HRC will support every year. There was a discussion regarding a job fair. Chair Jacobs asked commissioners to be prepared at the next meeting to discuss quarterly events that further the HRC's mission and engage the community. Commissioner Dixon volunteered to chair a subcommittee on events. Commissioner Cooper volunteered to assist. Chair Jacobs will ask if one of the commissioners not in attendance wish to participate • EHRC Facebook page Commissioner Thavisouk will work with Molly Gillespie of the City Manager's Office on an HRC Facebook page. • Public statement in response to George Floyd Commissioner Thavisouk made a motion to approve the HRC statement on the murder of George Floyd. Commissioner Cooper seconded. Motion carried. I i • 2021 MLK Prayer Breakfast Chair Jacobs asked that any commissioner wishing to participate on the committee notify him. • Local #BLM signage event Commissioner Dixon informed the HRC hat the HRC, DNA and Cultural Arts Commission are partnering to do something with the artwork created on the boarded up storefronts. • Consideration of Remote Attendance and Meetings Commissioner Thavisouk made a motion to adopt Section 3.03.130 of the Elgin Municipal Code, providing for electronic attendance at meetings. Commissioner Cooper seconded. Motion approved. • Election for Chair and Vice Chair Commissioner Thavisouk nominated Rich Jacobs as Chair. Commissioner Dixon seconded. Rich accepted the nomination, approved unanimously. Commissioner Dixon nominated Commissioner Thavisouk as Vice Chair. Commissioner Thavisouk accepted the nomination, approved unanimously. 5. Date for August Meeting As the first Tuesday in August is National Night Out,the next meeting will be held on Tuesday, August 11 at 6:30 pm. Adjournment There being no further business,the meeting adjourned at 8:38 p.m. Respectfully submitted, coke Gail Cohen Staff Liaison • • Human Relations Commission Meeting Tuesday,August 11,2020 at 6:30 p.m. 1st Floor Conference Room South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of July, 2020 Minutes 5. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives(standing item), • Municipal Equality Index(standing item) • . Budget Update (as necessary) • Volunteer Organization App • HRC Facebook page • Annual Report 6. New Business • Additional Amendments to Open Meetings Act Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meieting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTy/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Meeting Tuesday,August 11,2020 at'6:30 p.m. 1st Floor Conference Room South Tower Commissioners present: Elisa Lara, Judith Tepe, Rich Jacobs, Winfried Cooper Ex Officio: Councilman Corey Dixon, Cmdr. Eric Echevarria Absent: Abigail Estrada,Alan Thavisouk, Arturo Cruz Guests: Bob Whitt, Sgt.Travis Hooker, Reggie Kee The meeting was called to order by Chair Jacobs at 6:35 pm. 1. Person(s) Recognized/Public Comments None. 2. Approval of July, 2020 Minutes Commissioner Dixon made a motion to approve the minutes, seconded by Commissioner Tepe. Motion carried, minutes approved. 3. Old Business • Diversity Committee Update (standing item) Staff Liaison went over new hire demographics and informed the HRC that the Diversity, Equity and Inclusion proposals were being reviewed by a city wide group of 22 volunteers. • Community Outreach Initiatives (standing item) A new subcommittee, headed by Commissioner Dixon, was created. Commissioner Dixon reported that he, Sgt Hooker and Paige Roeber created a draft calendar of monthly events for which the HRC would collaborate, sponsor or create. A final, version of the calendar will be provided at the next meeting. • Municipal Equality Index (standing item) Chair Jacobs is working with Commissioner Thavisouk, Sgt Hooker and Staff Liaison Cohen on the resubmission of the survey. • Budget Update (as necessary) Staff Liaison Cohen went over the budget. The HRC needs to know whether the MLK Breakfast will be held at ECC or will be virtual in order to plan for the rest of the year's expenditures. • Volunteer Organization App The Commissioners discussed the request made at the last meeting for a $2,000 donation for.the creation of a volunteer app. The commissioners agreed that the app does not fit withi the HRC's mission. Additionally, $2,000 is a large portion of the Commission's annual budget of $11,500. Chair Jacobs will contact Joann Hartmann and explain the HRC's decision. • HRC Facebook page Commissioner Thavisouk has created a page. Content will be discussed at the next meeting. • Annual Report Commissioner Thavisouk is designing the annual report which will be discussed at the next meeting. 4. New Business • Additional Amendments to Open Meetings Act Staff Liaison Cohen reviewed the latest additions to the Open Meetings Act, which permit commissions to meet without a physical quorum if the governor has issued a _disaster declaration and city officials have determined that requiring .an in-person meeting by all members is not practicable or prudent. • Chair Jacobs informed the HRC that there will be a City Wide Read on Racism consisting of three book discussions facilitated by Dr. Joyce Fountain. Chair Jacobs made a motion that the HRC sponsor this event in the amount of$150. Commissioner Dixon seconded. Motion carried. Adjournment There being no further business,the meeting adjourned at 7:45 p.m. Respectfully submitted, CO4C/f Gail Cohen Staff Liaison Human Relations Commission Meeting Tuesday, September 1,2020 at 6:30 p.m. 2nd Floor Conference Room South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per peison/15 minutes maximum comment period 4. Approval of August, 2020 Minutes 5. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives(standing item) • Municipal Equality Index(standing item) • Budget Update (as necessary) I • HRC Facebook page • Annual Report 6. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Meeting Tuesday, September 1, 2020 at 6:30 p.m. City Hall 2nd Floor Conference Room Commissioners present: Elisa Lara,Judith Tepe, Rich Jacobs, Winfried Cooper, Abigail Estrada,Alan Thavisouk 1 Ex Officio: Chief Ana Lalley Absent: Arturo Cruz, Councilman Corey Dixon (excused) Guests: Bob Whitt, Sgt. Travis Hooker The meeting was called to order by Chair Jacobs at 6:3'3 pm. 1. Person(s) Recognized/Public Comments • None. 2. Approval of August, 2020 Minutes Commissioner Tepe made a motion to approve the minutes, seconded by Commissioner Cooper. Motion carried, minutes approved. 3. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen informed the commissioners that 3 diversity consultant finalists are being interviewed. No new hires during the reporting period. • Community Outreach Initiatives (standing item) No report. • Municipal Equality Index (standing item) Chair Jacobs will formally resubmit the city's application/survey. Sergeant Hooker informed the commission that the EPD website has a link to LGBTQ+ outreach. Chair Jacobs asked the commissioners to look at the link. • Budget Update (as necessary) Commissioner Tepe will join the MLK Committee, as that celebration is the commission's largest expense. • HRC Facebook page Commissioner Thavisouk reported that Molly Gillespie is ready to activate the page. Content can include Community Outreach activities and MLK events. Facebook page content will be'a standing item. • Chair Jacobs asked commissioners to think about methods to engage the community. We can ask citizens to provide a quote on MLK and a photo and share on Facebook. We could have a person of the month or an organization of the month who has done something of note. • Annual Report Commissioner Thavisouk provided an outline for the 2020 Annual Report. Chair Jacobs and Staff Liaison Cohen will create a mission statement . from the ordinance. Commissioners are asked to review the annual report outline and be ready to discuss at the October meeting. Chair Jacobs envisions a brief presentation to council in February, 2021. 4. New Business None. Adjournment There being no further business, Commissioner Lara made a motion to adjourn, seconded by Commissioner Cooper. The meeting adjourned at 7:03 p.m. Respectfully submitted, 01 6%0( Gail Cohen Staff Liaison . Human Relations Commission Meeting Tuesday, October 6,2020 at/6:30 p.m. 2nd Floor Conference Room South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of September, 2020 Minutes 5. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • HRC Facebook page content (standing item) • Annual Report • 6. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow thle City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Meeting Tuesday, October 6,2020 at 6:30 p.m. 2nd Floor Conference Room South Tower Commissioners present:Judith Tepe, Rich Jacobs, Winfried Cooper,Abigail Estrada, Councilman Corey Dixon Ex Officio: Chief Ana Lalley Absent: Elisa Lara, Arturo Cruz,Alan Thavisouk (excused) The meeting was called to order by Chair Jacobs at 6:34 pm. 1. Approval of September, 2020 Minutes Commissioner Tepe made a motion to approve the minutes, seconded by Commissioner Cooper. Motion carried, minutes approved. 2. Old Business • Diversity Committee Update (standing item) Staff Liaision Cohen shared new hire information with the commission, which included 3 new police officers, 2(women and 1 man, all people of color. Cohen informed the commission that staff had a recommendation for award. Chair Jacobs asked that the HRC understand how it fits into the scope of services. The HRC needs to find a way to be involved with what the vendor is doing and understand its limitations. • Community Outreach Initiatives (standing item) Commissioner Dixon shared a draft 2021 —2022 HRC Event Calendar and indicated that events will be rotated year by year. A campaign is an informational push only. The HRC will head only a few events. A final draft of the calendar will be provided at the next meeting. Events will need someone on the HRC on the committee. Chair Jacobs stated that at the November meeting Commissioner Thavisouk will show how the Facebook page can be synched with the event calendar. • Municipal Equality Index (standing item) Chair Jacobs is waiting to hear if we can append to our application. He would like to discuss the index with the selected diversity consultant. • Budget Update (as necessary) Staff Liaison was asked if unexpended funds could roll over to 2021. She will have an answer at the November meeting. • HRC Facebook page content (standing item) Chair Jacobs asked members to think ofipeople to spotlight on Facebook over the MLK weekend. Give names to Chair Jacobs or Commissioner Thavisouk. • Annual Report No report as Commissioner Thavisouk is absent. The Facebook page will include our mission statement included in the ordinance and a link to the lordinance. Commissioners are responsible for giving Commissioner Thavisouk content to post. 3. New Business • Reminder the next meeting is on November 10 at 6:30 pm. The meeting will be via Zoom per the requirements of the city ordinance. Our meetings will be via Zoom until further notice. Zoom meetings will be linked to our Facebook page and posted on the city's web page. • Commissioner Tepe announced a library program book discussion on October 25 via Zoom on the book Waking Up White. Adjournment There being no further business, Commissioner Cooper made a motion to adjourn, seconded by Commissioner Dixon. The meeting adjourned at 7:21 p.m. Respectfully submitted, coy Gail Cohen Staff Liaison Rescheduled Human Relations Commission Meeting Tuesday, November 10, 2020 tat 6:30 p.m. Community Development Conference Room Notice is hereby given that the November 3, 2020 meeting is rescheduled to November 10, 2020 at 6:30pm. 1. Call To Order I 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per per son/ 15 minutes maximum comment period 4. Approval of October, 2020 Minutes 5. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • Dr. King Weekend Update 6. New Business • 2021 Meeting Schedule Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Minutes Human Relations Commission Meeting Tuesday, November 10, 2020 at 6:30 p.m. Notice is hereby given that the November 3, 2020 meeting is rescheduled to November 10, 2020 at 6:30pm. Commissioners present:Judith Tepe, Rich Jacobs, Winfried Cooper, Abigail Estrada, Elisa Lara, Absent: Arturo Cruz, Councilman Corey Dixon 1. Call To Order Chair Jacobs called the meeting to order at 6:36 pm. 2. Person(s) Recognized/Public Comments Citizens registered to speak — 3 minutes per person/ 15 minutes maximum comment period None. 3. Approval of October, 2020 Minutes Commissioner Tepe made a motion to approve the minutes, seconded by Commissioner Cooper. Minutes approved. 4. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen shared new hire information with the commission and informed the commission that in uest will have a kick off meeting with Senior Staff in January. • Community Outreach Initiatives (standing item) No report. • Municipal Equality Index(standing item) Chair Jacobs is still waiting to hear back from the Human Rights Commission. • Budget Update (as necessary) Staff Liaison Cohen confirmed that unexpended funds will roll over into 2021. • Dr. King Weekend Update Commissioner Tepe reported that the October 24 Food Drive was extremely successful. Chair Jacobs requested that Commissioner Tepe provide an update to the MLK Celebration plans to Staff Liaison Cohen prior to the December meeting and Cohen will share with the entire commission. 5. New Business • 2021 Meeting Schedule Chair Jacobs indicated that the 2021 meetings will continue to fall on the first Tuesday of the month at 6:30 pm. The HRC will vote on the schedule at the December meeting. • Chair Jacobs regretfully announced the resignation of Commissioner Thavisouk. It is hoped that Commissioner Thavisouk will reapply to the HRC when there is an opening and he is!able to again serve. • Chair Jacobs received a request from Danise Habun for the HRC's sponsorship of a 2021 Myra Becker march. Commissioner Tepe volunteered to join that committee and will clarify some purposes of the march. , Adjournment There being no further business, Commissioner Lara made a motion to adjourn, seconded by Commissioner Cooper. The meeting adjourned at 6:54 p.m. Respectfully submitted, 004C/( Gail Cohen Staff Liaison Human Relations Commission Meeting Tuesday, December 1, 2020 at 6:30 p.m. 2"d Floor Conference Room, South Tower, City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized /Public Comments Citizens registered to speak—3 minutes per peison/ 15 minutes maximum comment period 4. Approval of November, 2020 Minutes 5. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • Dr. King Weekend Update 6. New Business • 2021 Meeting Schedule • Election of Vice Chair • BLM Art Project Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested too contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. This meeting will be conducted via Zoom. Members of the public who wish to participate should email ElginHR@cityofelgin.org for the meeting link. No Quorum in December