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HomeMy WebLinkAbout2019 Human Relations Comm Agendas & Minutes Human Relations Commission Wednesday, January 2, 2019 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Municipal Equality Index • Revisions to HRC Ordinance 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r MINUTES Human Relations Commission Wednesday, January 2, 2019 2nd Floor Conference Room, City Hall 6:30 p.m. Commissioners present: Rich Jacobs, Elisa Lara, Phil Mungai Absent: Winfried Cooper 1. Call To Order The meeting was called to order at 6:41 pm 2. Person(s) Recognized None 3. Approval of January, 2019 Minutes Vice Chair Jacobs made a motion to approve the December minutes, seconded by Commissioner Mungai. Staff Liaison Cohen had a question regarding a statement in the minutes that the commission felt they were not informed about fair housing and employment discrimination complaints. Vice Chair Jacobs clarified that a single commissioner felt this was the case, over the totality of her years on the commission. Vice Chair Jacobs made a motion to amend the minutes to reflect the clarification; Commissioner Mungai seconded. Commissioner Mungai made the motion to approve the minutes as amended; Vice Chair Jacobs seconded. Minutes approved as amended. 4. Monthly Reports None. 5. Old Business • Diversity Committee Update Staff Liaison Cohen provided an update on the employee training that took place in December. • Budget Update The HRC ended the year with $316.28 in unspent funds. • Dr. King Weekend Update The commissioners were provided with the Humanitarian Award nominations and will email their votes to Staff Liaison Cohen. r • Municipal Equality Index Commissioner Mungai reported that Eric Anderson provided responses to Assistant City Manager Valdez's questions regarding the Index. The commission stated that it supports the Index and feels it should be pursued. Vice Chair Jacobs commented that the Index can dovetail with the city's Diversity and Inclusion initiatives. Eric Anderson has either spoken with or provided the Index to all council people. Commissioner Mungai believed that the city will implement the Index with assistance from the HRC as requested. Staff Liaison Cohen will confirm the city's role. • Revisions to HRC Ordinance The Commission discussed the draft ordinance that had been provided prior to the meeting. The Commissioners were overall receptive to the revised ordinance. Commissioner Mungai provided recommendations for language concerning city manager and council participation, mediation sessions to be conducted by the HRC, and a deletion of the requirement that council approve HRC publications. Following discussion, Commissioner Mungai withdrew the last recommendation. Vice Chair Jacobs made a motion to approve the draft with the Commissioner Mungai's edits per the commission's conversation, and that Staff Liaison Cohen discuss such approved edits with the Legal Department. Commissioner Mungai seconded. Motion approved. 6. New Business • Trans Day Visibility Vice Chair Jacobs reported that Danise Habun asked if the HRC would partner with Open Door Health Center of Illinois to present a series as part of Trans Day Visibility at Gail Borden Public Library on March 31, 2019. Vice Chair Jacobs made a motion that the HRC sponsor the event in the amount of$250, the price of a screening fee. Commissioner Mungai seconded. Motion carried. Adjournment Vice Chair Jacobs made a motion to adjourn, seconded by Commissioner Mungai. The meeting adjourned at 7:39 pm. Respectfully submitted, t///C040( Gail Cohen Human Relations Commission Tuesday, February 5, 2019 2nd Floor Conference Room, City Hall 6:30 p.m. • Call To Order • Roll Call • Person(s) Recognized • Approval of January, 2019 Minutes • Monthly Reports • Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Municipal Equality Index • Revisions to HRC Ordinance • New Business • Elgin Sustainability Commission Earth Day In Kind Sponsorship • Boards and Commissions Member Resource Packet • United Black Scholarship dinner, Saturday, April 27, Villa Olivia Country Club, $65/ticket • MLK Celebration Chair for 2020 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ., NOTICE OF MEETING CANCELLATION Of the regularly scheduled meeting on February 5, 2019 of the Elgin Human Relations Commission Due to impending weather conditions, the regularly scheduled meeting of February 5, 2019, has been cancelled. The next regularly scheduled meeting of the Human Relations Commission is Tuesday, March 5, at 6:30 p.m., City Hall 2nd Floor Conference Room. Should you have any questions regarding the posting of this cancellation notice, please contact Gail Cohen, Staff Liaison, at 847-931-5607. Notice issued on 2/5/19 r r Human Relations Commission Tuesday, March 5, 2019 2nd Floor Conference Room, City Hall 6:30 p.m. • Call To Order • Roll Call • Person(s) Recognized • Approval of January, 2019 Minutes • Monthly Reports • Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Municipal Equality Index • Revisions to HRC Ordinance • New Business • Elgin Sustainability Commission Earth Day In Kind Sponsorship • Boards and Commissions Member Resource Packet • United Black Scholarship dinner, Saturday, April 27, Villa Olivia Country Club, $65/ticket • MLK Celebration Chair for 2020 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission (PikTuesday, March 5, 2019 2nd Floor Conference Room, City Hall 6:30 p.m. Commissioners present: Winfried Cooper, Rich Jacobs, Abigail Estrada, Demitrius Smith, Sheila Ortiz Absent: Elisa Lara, Phil Mungai, Alan Thaviosouk • Call To Order The meeting was called to order by Vice Chair Jacobs at 6:34 pm. • Person(s) Recognized City Manager Rick Kozal, Assistant City Manager Laura Valdez-Wilson, Chief Ana Lalley, Management Analyst Bob Whitt and Anthony Ortiz, Candidate for City Council. • Approval of January, 2019 Minutes Commissioner Cooper made a motion to approve the January minutes, seconded by Commissioner Smith. Minutes approved. r • Monthly Reports Staff Liaison Cohen reviewed the monthly reports. Vice Chair Jacobs asked for a summary rather than detailed intake report of complaints received. Vice Chair Jacobs also asked how vendor and other information is provided to City Council. Staff Liaison Cohen will check on the reporting abilities of the purchasing department's new software. • Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided new hire information for January and February. • Budget Update (as necessary) Staff Liaison Cohen provided the current balance in the HRC's account and 2019 expenditures. • Municipal Equality Index Staff Liaison Cohen clarified that this is an HRC initiative. Staff will assist. Vice Chair Jacobs asked commissioners to review the document for discussion at the next meeting. • Revisions to HRC Ordinance Vice Chair Jacobs asked commissioners to review the proposed ordinance for discussion at the next meeting. • New Business • Elgin Sustainability Commission Earth Day In Kind Sponsorship Commissioner Cooper made a motion for the HRC to be an in kind sponsor for the Sustainability Commission Earth Day event. Commissioner Ortiz seconded. Motion approved. Vice Chair Jacobs asked commissioners to share the event on their social media accounts. He also asked for volunteers to attend the event on Wednesday, April 17 at the Hemmens. • Boards and Commissions Member Resource Packet Staff Liaison Cohen reviewed the highlights of member resource packet. Assistant City Manager Valdez-Wilson indicated there would be changes to the packet forthcoming. • United Black Scholarship dinner, Saturday, April 27, Villa Olivia Country Club, $65/ticket Commissioners were directed to let Staff Liaison Cohen know by the end (114 of the week if they wished to attend this event. • MLK Celebration Chair for 2020 Deputy Chief Al Young will be the chair for 2020. Vice Chair Jacobs encouraged other commissioners to participate on the committee. Adjournment Commissioner Cooper made a motion to adjourn, seconded by Commissioner Smith. There being no further business,the meeting adjourned at 7:25 p.m. Respectfully submitted, 0/edeff Gail Cohen Staff Liaison r Human Relations Commission rWednesday, April 3, 2019 1st Floor Community Development Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of March, 2019 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Municipal Equality Index r • Revisions to HRC Ordinance 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Minutes Human Relations Commission Wednesday, April 3, 2019 Commissioners present: Winfried Cooper,Abigail Estrada, Sheila Ortiz, Phil Mungai, Alan Thaviosouk Absent: Elisa Lara, Rich Jacobs, Demitrius Smith 1. Call To Order The meeting was called to order at 6:40 pm. 2. Person(s) Recognized None 3. Approval of March, 2019 Minutes Commissioner Mungai made a motion to approve the minutes, seconded by Commissioner Thaviosouk. Minutes approved. 4. Monthly Reports No reports this month 5. Old Business • Diversity Committee Update Staff Liaison Cohen gave an update on the supplier diversity priority. Staff Liaison Cohen will provide employee demographics to the Commission. • Budget Update (as necessary) Discussion regarding the HRC's authority to raise funds for grants. Staff Liaison Cohen will confer with CFO. Discussion regarding additional funds for community outreach in 2020. • Dr. King Weekend Update No update. • Municipal Equality Index Commissioners Cooper and Mungai indicated they supported the HRC undertaking this project. Commissioner Ortiz would like the police to explain how they classify and report hate crimes. • Revisions to HRC Ordinance r The ordinance will be finalized at the May meeting. Discussion regarding city manager attendance, involvement with the community and creation of an HRC brochure. Commissioner Thaviosouk volunteered to create a brochure. 6. New Business • Commissioner Thaviosouk reported that I Fest will take place on May 4th. The theme is Unity and there will be a taste of Elgin's various cuisines. Commissioner Cooper made a motion that the HRC be a sponsor of I Fest in the amount of$250. Commissioner Mungai seconded. Motion carried. Adjournment Commissioner Cooper made a motion to adjourn, seconded by Commissioner Thaviosouk. There being no further business, the meeting adjourned at 7:30 p.m. Respectfully submitted, Co%ee Gail Cohen Staff Liaison r rHuman Relations Commission Tuesday, May 7, 2019 2nd Floor South Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of April, 2019 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Municipal Equality Index • Revisions to HRC Ordinance 7. New Business • Election of Officers for 2019 - 2020 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Minutes Human Relations Commission Tuesday, May 7, 2019 Commissioners present: Winfried Cooper, Abigail Estrada, Phil Mungai, Alan Thaviosouk, Rich Jacobs, Demitrius Smith Absent: Elisa Lara, Sheila Ortiz 1. Call To Order The meeting was called to order at 6:32 pm. 2. Person(s) Recognized None 3. Approval of April, 2019 Minutes Commissioner Mungai made a motion to approve the minutes, seconded by Commissioner Cooper. Minutes approved. 4. Monthly Reports No reports this month 5. Old Business • Diversity Committee Update Staff Liaison Cohen gave an update on the supplier diversity priority. • Budget Update (as necessary) The HRC has$4,764.38 remaining in its budget for 2019. • Dr. King Weekend Update Deputy Chief Al Young reported different locations and agendas were being considered for the breakfast and public program. • Municipal Equality Index Commissioner Jacobs asked the HRC to read the MEI prior to the next meeting. Commissioner Jacobs reported that the Sustainability Commission convened a working group with volunteers from outside the commission to work on Earth Month. Commissioner Jacobs volunteered to chair such a task force. Commissioner Cooper made a motion for acceptance to create a work group of about 15 people to complete the MEI, seconded by Commissioner Thaviosouk. Motion approved. • Revisions to HRC Ordinance rk Discussions continued among the commissioners regarding attendance by the city manager and role of the commission regarding disputes with the city. Commissioner Mungai made a motion to table approval of the ordinance until next month, seconded by Commissioner Smith. Motion approved. 6. New Business • Election of Officers for 2019—2020 Rich Jacobs was elected Chair for the 2019—2020. Phil Mungai was elected Vice Chair for the 2019—2020 term. Adjournment Commissioner Mungai made a motion to adjourn, seconded by Commissioner Thaviosouk. There being no further business, the meeting adjourned at 7:53 p.m. Respectfully submitted, Out Odor Gail Cohen Staff Liaison Human Relations Commission Tuesday, June 4, 2019 1st Floor Community Development Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of May, 2019 Minutes 5. Monthly Reports 6. New Business • Community Outreach Initiatives 7. Old Business • Revisions to HRC Ordinance • Diversity Committee Update (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Municipal Equality Index Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, June 4, 2019 1st Floor Community Development Conference Room, City Hall 6:30 p.m. Commissioners present: Winfried Cooper, Abigail Estrada, Phil Mungai, Alan Thaviosouk, Rich Jacobs, Demitrius Smith, Elisa Lara, and Sheila Ortiz Also present: Chief Ana Lalley 1. Call To Order The meeting was called to order at 6:33 pm. 2. Person(s) Recognized Anthony Ortiz, Kevin Arce, Noe Martinez, Alexis Rincon, Jose Bosque, Cory Battles, Ed Mungai 3. Approval of May, 2019 Minutes Commissioner Thaviosouk made a motion to approve the May minutes, seconded by Commissioner Mungai. Motion carried. 4. Monthly Reports Staff Liaison Cohen presented the contract report. 5. New Business • Community Outreach Initiatives Chair Jacobs told the commissioners about a meeting he held with Aaron Cosentino, Neighborhood Services Manager and Jenny Phillips, 311 Supervisor, regarding collaboration with 311 and Code, particularly calls related to neighbors complaining about each other. The HRC could help diffuse issues through conversations with residents and working with neighborhood groups. The HRC could also assist with issues between landlords and tenants. This initiative will be a standing item on the agenda. Code and 311 will attend an HRC meeting to discuss further. • Congratulatory Communications Commissioner Thaviosouk would like to send congratulatory statements regarding successful community events. He would like these statements to dovetail with city events and asked that Molly Center attend a meeting to provide guidance on this. 6. Old Business • Revisions to HRC Ordinance r Chair Jacobs opened discussion on the proposed revised ordinance. Commissioner Smith voiced disapproval of a portion of the legal opinion provided to the HRC which stated that it is not appropriate for a city board or commission to mediate disputes and/or grievances between the city staff or community members and the city. Commissioner Mungai wanted to know the status of the mayor's consideration of a Police Citizen Review Board. Commissioner Smith moved to table approval of the ordinance. Commissioner Mungai seconded. Motion carried; review of the ordinance tabled. Commissioner Mungai made a motion to write a letter to Mayor Kaptain asking him to attend an HRC meeting and discuss his thoughts on a Police Citizen Review Board. Commissioner Cooper seconded. Motion carried. Commissioner Thaviosouk will write a draft and send to Staff Liaison Cohen who will share it with the commissioners. • Diversity Committee Update (standing item) No update. • Budget Update (as necessary) No update. • Dr. King Weekend Update No update. Next meeting is June 11, 2019. • Municipal Equality Index Chair Jacobs reported that he and Commissioner Ortiz will represent the HRC on this initiative. The first meeting of the working group is the week of June 10th. Input will be provided at the next HRC meeting. Adjournment Commissioner Cooper made a motion to adjourn, seconded by Commissioner Mungai. There being no further business, the meeting adjourned at 7:08 p.m. Respectfully submitted, edeff Gail Cohen Staff Liaison r Teri Allison om: Gail Cohen ent: Friday, March 13, 2020 10:17 AM To: Teri Allison Subject: RE: Human Relations Commission Hi Teri,we did not have quorums for either of those meetings. From:Teri Allison Sent: Friday, March 13, 2020 10:14 AM To: Gail Cohen<cohen_g@cityofelgin.org> Subject: Human Relations Commission Good morning, Gail I have agendas for July 2, 2019 and August 13, 2019 for the Human Relations Commission, but no minutes to go along with them. I didn't find any cancellations notices,either.Were those meetings cancelled? Thank you. TP,rvAM:svv City of E4;w 847-931-5660 r r 1 Wo QUOAtAti r Human Relations Commission Tuesday, July 2, 2019 2nd Floor South Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized /Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of June, 2019 Minutes 5. Monthly Reports 6. New Business 7. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Revisions to HRC Ordinance • Municipal Equality Index Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r .. Rescheduled Human Relations Commission Meeting Tuesday, August 13, 2019 at 6:30 p.m. Community Development Conference Room Notice is hereby given that the August 6, 2019 meeting is rescheduled to August 13, 2019 at 6:30pm. r r ND quoortik rRescheduled Human Relations Commission Meeting Tuesday, August 13, 2019 at 6:30 p.m. Community Development Conference Room Notice is hereby given that the August 6, 2019 meeting is rescheduled to August 13, 2019 at 6:30pm. 1. Call To Order 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of June, 2019 Minutes 5. Monthly Reports 6. New Business r • Mayor Kaptain • 2020 Census • Rapid Response + Migra/ICE watch sponsorship • 2020 Pride Parade (Danise Habun and Kayla Bates) • August 24 Listening Session, ECC 4:00 pm 7. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index(standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Revisions to HRC Ordinance Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Meeting Tuesday, September 3, 2019 at 6:30 p.m. 2"d Floor Conference Room City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized /Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of June, 2019 Minutes 5. Monthly Reports 6. New Business • 2020 Census • 2020 Pride Parade (Danise Habun and Kayla Bates) 7. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Revisions to HRC Ordinance Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Minutes Human Relations Commission Meeting Tuesday, September 3, 2019 Commissioners present: Winfried Cooper, Abigail Estrada, Phil Mungai, Alan Thaviosouk, Rich Jacobs, Demitrius Smith, Elisa Lara, Absent: Sheila Ortiz 1. Call To Order The meeting was called to order at 6:38 pm. 2. Person(s) Recognized/Public Comments Danise Habun, Open Door Clinic and Edward Hanson, Elgin Pride Parade Volunteer were recognized. Habun told the HRC that an Elgin Pride Parade and festivities are scheduled for June 6 and 7. On June 6 there will be a parade followed by an art show, music and evening activities. On June 7 there will be an interfaith service and a community lunch. They are asking the HRC to be a sponsor and assist with City permits and volunteer on the committee. Commissioner Cooper made a motion to support the Pride Parade and be a sponsor. Commissioner Thaviosouk seconded. Motion carried. 3. Approval of June, 2019 Minutes Commissioner Mungai made a motion to approve the minutes, seconded by Commissioner Cooper. Minutes approved. 4. Monthly Reports Staff liaison Cohen went through the monthly reports. 5. New Business • 2020 Census Chair Jacobs told the HRC there are many ways to get involved with the 2020 census in a paid or volunteer position. 6. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided the HRC with recent diversity and inclusion accomplishments. An RFP for a consultant will be issued this year. Commissioner Mungai suggested that the HRC meet the finalists. • Community Outreach Initiatives (standing item)— no report • Municipal Equality Index (standing item) r The work group is meeting monthly. The final product will be presented to the HRC in November or December. • Budget Update (as necessary)— no report • Dr. King Weekend Update Staff Liaison Cohen provided details regarding the 2020 MLK Prayer Breakfast. • Revisions to HRC Ordinance Commissioner Smith made a motion to take the topic off the table, seconded by Commissioner Cooper. Motion carried. Discussion ensued regarding the ordinance, the Citizen Review Board and the meeting with the Mayor that did not take place in September due to a lack of a quorum. Commissioner Thaviosouk suggested sending the Mayor written questions and volunteered to write the letter. Chair Jacobs asked that the HRC work on the letter as soon as possible if the Mayor is unable to attend the October meeting. Chair Jacobs will miss the October meeting and asked that Chief Lalley be invited to attend. Commissioner Mungai made a motion to table the topic for consideration until October. Commissioner Smith seconded. Motion carried. Adjournment Commissioner Cooper made a motion to adjourn, seconded by Commissioner Lara. There being no further business, the meeting adjourned at 7:25 p.m. Respectfully submitted, Co%eff Gail Cohen Staff Liaison r No QuoPw-1 Human Relations Commission Meeting rTuesday, October 1, 2019 at 6:30 p.m. 2"d Floor Conference Room City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized/Public Comments Citizens registered to speak— 3 minutes per person/ 15 minutes maximum comment period 4. Approval of September, 2019 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) r • Budget Update (as necessary) • Dr. King Weekend Update a. Humanitarian Award Reviewers Needed • Revisions to HRC Ordinance 7. New Business • Kwanzaa @ GBPL 12/8/19 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator, at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Teri Allison m: Gail Cohen nt: Wednesday, January 22, 2020 10:12 AM To: Teri Allison Subject: RE: Human Relations Commission Information Attachments: HRC November Agenda.pdf No quorum/minutes for October or December. From:Teri Allison Sent:Wednesday,January 22, 2020 9:51 AM To: Gail Cohen<cohen_g@cityofelgin.org> Subject: Human Relations Commission Information Good morning, Gail I am filing commission agendas and minutes and I am missing some from the Human Relations Commission. I have checked the city web site and they are not there either. This is what I am missing: Nov 5, 2019 Agenda ( I have a copy of the minutes but they are not on the website) Oct 1, 2019 Minutes Dec 3, 2019 Minutes tease advise. Thanks. TevLAU o-w Ci yofEI 'h' 847-931-5660 r 1 Human Relations Commission Meeting Tuesday, November 5, 2019 at 6:30 p.m. 2nd Floor Conference Room City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized /Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of September, 2019 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index(standing item) • Budget Update (as necessary) • Dr. King Weekend Update a. Humanitarian Award Reviewers Needed • Revisions to HRC Ordinance 7. New Business • Kwanzaa @ GBPL 12/8/19 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Meeting Tuesday, November 5, 2019 at 6:30 p.m. Minutes Commissioners present: Winfried Cooper, Phil Mungai, Alan Thaviosouk, Rich Jacobs, Elisa Lara, Absent: Sheila Ortiz, Demitrius Smith, Abigail Estrada 1. Call To Order The meeting was called to order at 6:36 pm. 2. Person(s) Recognized /Public Comments None. 3. Approval of September, 2019 Minutes Commissioner Thavisouk made a motion to approve the minutes, seconded by Commissioner Cooper. Minutes approved. 4. Monthly Reports rok Staff Liaison Cohen reviewed the recently awarded bids. 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen reviewed the recent hires and reported that an RFP for consultant services has been drafted and is being reviewed by the City Manager. • Community Outreach Initiatives (standing item) No report. • Municipal Equality Index (standing item) Chair Jacobs reported that the subcommittee met and submitted documentation to the Human Rights Committee. They have chosen to reevaluate the 2018 communities, so Elgin will not be part of the large report. Elgin received a score of 77 and areas for improvement are identified. This topic will remain as a standing item on the agenda. • Budget Update (as necessary) No update (1116'' • Dr. King Weekend Update Commissioners Cooper and Thavisouk volunteered to be Humanitarian Award Reviewers. • Revisions to HRC Ordinance Commissioner Mungai voted to take this item off the table, seconded by Commissioner Cooper. Motion passed;the item was removed from the table. Chair Jacobs made a motion to submit the final, revised ordinance, including commissioner questions and Legal's response,to city council for direction. Commissioner Mungai asked that it be made clear that the recommendations were not unanimous. Commissioner Cooper seconded. Motion carried unanimously. 6. New Business • Kwanzaa Celebration at the Gail Borden Public Library on 12/8/19 • Chair Jacobs discussed the problems the HRC is having with attendance. The lack of quorums has drastically effected the HRC's work. Attendance requirements will be enforced in 2020. Adjournment Commissioner Cooper made a motion to adjourn, seconded by Commissioner Lara. There being no further business, the meeting adjourned at 7:17 p.m. Respectfully submitted, Co rCK Gail Cohen Staff Liaison r Flo QuoIuM . Human Relations Commission Meeting Tuesday, December 3, 2019 at 6:30 p.m. 2"d Floor Conference Room City Hall 1. Call To Order 2. Roll Call 3. Person(s) Recognized /Public Comments Citizens registered to speak—3 minutes per person/ 15 minutes maximum comment period 4. Approval of November, 2019 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Community Outreach Initiatives (standing item) • Municipal Equality Index (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Revisions to HRC Ordinance a. On agenda 12/4 b. City Councilperson member c. Available on city website 7. New Business • 2020 Meeting Schedule • Annual Report (required in revised ordinance) Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.