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HomeMy WebLinkAbout2018 Human Relations Com Agendas & Minutes rHuman Relations Commission Tuesday, January 2, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December 5, 2017 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) r 7. New Business • Approval of 2018 Meeting Schedule • Humanitarian Award Selection • Elgin Standing Together Rally 1/20/2018 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, January 2, 2018 Present: Commissioner Denise Habun, Vice Chair Rich Jacobs, Commissioner Aloun Khotisene, Deputy Chief Bill Wolf; Commissioner Winfried Cooper Absent: Commissioner Bill Williamson, Commissioner Phil Mungai, Chair Elisa Lara 1. Roll Call—the meeting was called to order at 6:37 pm. 2. Approval of December 5, 2017 Minutes Commissioner Habun made a motion to approve the December minutes, seconded by Commissioner Cooper. Minutes approved. 3. Monthly Reports No reports. 4. Old Business • Diversity Committee Update Staff Liaison Cohen provided an overview of January activities, including a presentation to council by consultant Denise Barreto and outreach "town hall" meetings for city staff. • Budget Update No update. 5. New Business • Approval of 2018 Meeting Schedule Commissioner Habun made a motion to approve the 2018 meeting schedule, seconded by Commissioner Cooper. Discussion ensued regarding the August meeting, which traditionally falls on National Night Out. Commissioner Habun made a motion to change the August 7th meeting to August 14th and otherwise accept the schedule as proposed. Motion carried; schedule approved as modified. • Humanitarian Award Selection Traci Ellis was selected via email as the 2018 Humanitarian Award recipient. Commissioner Habun made a motion to affirm this selection, seconded by Commissioner Cooper. Discussion ensued regarding the two candidates. Motion carried; Traci Ellis was unanimously affirmed as the recipient of the 2018 Humanitarian Award. • • Elgin Standing Together Rally 1/20/2018 Commissioner Habun made a motion that the HRC sponsor the second annual Elgin Standing Together Rally to be held on January 20tH Commissioner Cooper seconded. Motion carried. Adjournment Commissioner Habun made a motion to adjourn, seconded by Commissioner Cooper. There being no further business, the meeting adjourned at 6:57 p.m. Respectfully submitted, ed Gail Cohen Staff Liaison C Human Relations Commission rob- Tuesday, February 6, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of January 2, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) r7. New Business • Attendance at the Illinois Commission on Diversity& Human Relations Dr. King Dinner in April. • Combined program/outreach with other municipal HRCs (Interest expressed by Hanover Park & Aurora) • Role of HRC relating to the Diversity/Inclusion work/HRC role in general Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r .... . rHuman Relations Commission Tuesday, February 6, 2018 Present: Commissioner Denise Habun, Vice Chair Rich Jacobs, Commissioner Winfried Cooper, Commissioner Bill Williamson, Commissioner Phil Mungai Commander Ana Lalley attended in lieu of Deputy Chief Wolf Absent: Commissioner Aloun Khotisene, Chair Elisa Lara 1. Call To Order The meeting was called to order by Vice Chair Jacobs at 6:34 pm. 2. Approval of January 2, 2018 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Mungai. Minutes approved. 3. Monthly Reports Staff Liaison Cohen provided bid award information. Commissioner Mungai requested to be signed up for bid announcements. 4. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen reported that Denise Barreto, Relationships Matter Now, gave a presentation to Council on the work performed in 2017, focus group and survey results, and proposed next steps. Commissioner Habun requested the survey questions. • Budget Update (as necessary) 2018 account balance and expenses were provided. The catering charge for the Prayer Breakfast was not yet accounted for. • Disability Job Fair Vice Chair Jacobs and Commissioner Mungai spoke regarding moving forward with a disability job and resource fair. This event would be held at the Centre. Christina Castro and Anna Moeller's offices would be involved. More information will be forthcoming. 5. New Business • Attendance at the Illinois Commission on Diversity & Human Relations Dr. King Dinner April 7th r r , rCommissioner Williamson made a motion that the HRC sponsor a table at this event in an amount not to exceed $1,000. Commissioner Habun seconded. Motion carried. • Combined program/outreach with other municipal HRCs (Interest expressed by Hanover Park&Aurora). Commissioner Habun was approached by the Hanover Park trustees who are interested in partnering in some with the HRC. Dr. Vincent Gaddis is joining the Aurora HRC and wants a member of the Elgin HRC to attend one of their meetings to discuss community outreach and interaction. The next meeting is March 2; Commissioners Habun, Cooper and Mungai plan on attending. • Role of HRC relating to the Diversity/Inclusion work/HRC role in general. Staff Liaison Cohen distributed a draft memo that set out the proposed responsibilities of the HRC that would replace the duties currently set out in the Municipal Code. Commissioners will review the document and provide comments to Cohen in advance of the next meeting. Adjournment Commissioner Habun made a motion to adjourn, seconded by Commissioner Cooper. There being no further business, the meeting adjourned at 7:15 p.m. Respectfully submitted, Wcodec Gail Cohen Staff Liaison r ( Human Relations Commission Tuesday, March 6, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of February 6, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Discussion of HRC proposed role and responsibilities 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Elgin Human Relations Commission Minutes 03/06/2018 1. The HRC meeting was called to order at 6:35 PM by Chair Lara. 2. Roll Call: Chair Lara,Vice Chair Jacobs, Commissioner Cooper, Commissioner Habun and Commissioner Habun were present and a quorum was established. Deputy Chief Bill Wolf was also present. 3. Persons Recognized: Denise W. Barreto-Relationships Matter Now, Rick Kozal, City Manager 4. Approval of February 6, 2018 Minutes a. Rich Jacobs moved to approve the minutes of February 6, 2018 with a second by Winfried Cooper. b. There was no discussion,the minutes were unanimously approved. 5. Month Reports-No reports were available for review. 6. Old Business a. Diversity Committee Update i. Ms. Barreto reported that 11 "town hall" meetings with COE staff have occurred ii. Leadership Team Task Force is being created. iii. If the survey that was completed by staff has not been sent to members of the HRC, it will be. b. Budget Update-No report c. Discussion of HRC proposed role and responsibilities. i. In deference to the absence of 2 Commissioners and the Staff Liaison, no action was taken on the documents that were submitted during the February HRC meeting and the subsequent documents submitted by Commissioner Habun prior to the March HRC meeting. ii. 6 out of 9 City Council Members responded with input and feedback on roles/responsibilities of HRC.The information has been emailed to members of HRC. iii. Dialogue on the current and future role/responsibilities occurred in the following areas: 1. Changing the Title of the Commission is not necessary. 2. Nomination Process and Onboarding of Commissioners 3. Monitoring and Reporting Function related to a. Bids b. Diversity& Inclusion Initiative c. Other portions of the current ordinance. 4. HRC as a potential "recruitment" subject matter expert for other Boards/Commissions of the COE. iv. It was agreed that a portion of each upcoming HRC meeting be devoted to the work of amending the ordinance and that the work be done in "sections". It was also agreed that pizza will be brought in. v. Ms. Barreto will continue to work with Ms. Cohen on amending the HRC Ordinance and will have documents back to HRC for review one week prior to the April 3, 2017 HRC meeting. Commissioners are encouraged to submit thoughts and ideas on the ordinance work p r 7. New Business a. IF Project-Commissioner Habun reminded HRC members that HRC is co-sponsor of the IF Project Program.This program is being held in conjunction with Gail Borden Library, EPD and Elgin City of PEACE on Thursday,03/29/2018 @ 6:30 PM at Gail Borden Library. HRC will purchase food (cookies) b. Reminder to Commissioners of the Illinois Commission on Diversity and Human Relation's Dr. King Event on Saturday,April 7th in Hoffman Estates. Please confirm your attendance with Gail Cohen. HRC has purchased a table. Adjournment:Winfried Cooper made the motion to adjourn with a second by Rich Jacobs.There was no discussion and unanimous approval. Meeting adjourned 7:45 PM. Respectfully submitted by, Danise Habun Commissioner C C rk Human Relations Commission Tuesday, April 3, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of March 6, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • United Black Scholarship Dinner Tickets • Courageous Community Conversation April 26 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, April 3, 2018 6:30 p.m. Present: Commissioner Denise Habun, Commissioner Winfried Cooper, Commissioner Bill Williamson, Commissioner Phil Mungai; Commissioner Aloun Khotisene Absent: Vice Chair Rich Jacobs, Chair Elisa Lara 1. Call To Order The meeting was called to order at 6:35 pm. 2. Person(s) Recognized Pastor Bob Whitt, Denise Barreto from Relationships Matter Now, City Councilman Corey Dixon, City Manager Rick Kozal and Elgin resident Gil Feliciano were in attendance. 3. Approval of March 6, 2018 Minutes Commissioner Habun made a motion to approve the minutes, seconded by (1111.4 Commissioner Mungai. March minutes were approved. 4. Monthly Reports - none 5. Old Business • Diversity Committee Update— Liaison Cohen and Consultant Barreto provided highlights on the initiatives in process. • Budget Update- Liaison Cohen provided the budget to date. • Sponsorship for GBPL On the Table Community Discussion 5/15 Commissioner Habun reported that this event is on May 15th and the HRC has been asked to sponsor the food. Commissioner Williamson made a motion to for the HRC to sponsor up to $750 for food for the event, seconded by Commissioner Cooper. Motion carried. • "IF" program at GBPL Commissioner Habun reported that the program, which was sponsored by the HRC, was wonderful and phase II is anticipated for the fall. • HOPE Luncheon Pastor Whitt indicated the event would take place this year with a smaller program. Whitt indicated the planners felt it was important to have this event while the DeCynthia Clements shooting was being investigated. 6. New Business • United Black Scholarship Dinner Tickets This event is April 28. Commissioner Habun and Councilwoman Martinez are attending. • Courageous Community Conversation April 26 A public meeting is scheduled for April 16 to discuss the goals and format of the Courageous Community Conversation regarding the DeCynthia Clements shooting. Adjournment Commissioner Habun made a motion to adjourn, seconded by Commissioner Williamson. There being no further business, the meeting adjourned at 7:52 p.m. Respectfully submitted, t7aiicolr Gail Cohen Staff Liaison C C SPECIAL MEETING OF THE HUMAN RELATIONS COMMISSION Monday, April 16th, 2018 at 5:00p.m. Gail Borden Public Library, 270 North Grove Avenue, Elgin IL 60120. Agenda 1. Call To Order The meeting was called to order at 5:14 pm Present: Commissioners Habun, Jacobs, Williamson, Mungai and DC Wolf Absent: Chair Lara and Commissioners Khotisene and Cooper Guests: Denise Barreto, Laura Valdez-Wilson, Bob Whitt, Tracy Ellis, Ed Mungai 2. Discussion regarding goals and format of April 26 Courageous Community Conversation Commissioner Habun began the meeting by providing a synopsis of the group's last meeting. The event will include a panel of 3 community leaders, Demetrius Smith, Corey Battles and Marcus Banner and Dr. Vincent Gaddis will facilitate a public conversation. The HRC provided further input; Denise Barreto provided a summary of that meeting. r A discussion ensued regarding the goal of the Community Conversation, whether there would be subsequent Conversations and how scripted or controlled the event would be. The group agreed that this event would be the first in a series. City leaders such as the Police Chief and Mayor would be encouraged to attend as listeners. Dr. Gaddis would ask the panelists questions and receive questions or comments from the audience. The group would like the event live streamed. Questions remain regarding the goal of the conversation series overall and whether the facilitator should remain constant throughout. The group agreed that the event should be postponed in order to provide sufficient time to finalize the details and advertise. The Conversation will be held either May 8th or May 10th The group will meet on Thursday, April 26th at 5:00 pm. Dr. Gaddis and the panelists will be invited. Commissioner Habun will contact all four. Denise Barreto will provide a summary of the meeting to attendees. 3. Adjourn Vice Chair Jacobs made a motion to adjourn, seconded by Commissioner Habun. The meeting was adjourned at 6:45 pm. Human Relations Commission r Special Meeting Monday, April 16, 2018 5:00 pm Gail Borden Public Library 270 North Grove Avenue 2"d Floor Conference Room Elgin IL 60120 1. Call To Order 2. Roll Call 3. Discussion regarding content and parameters of April 26th , 2018 Courageous Community Conversation 4. Adjournment r The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons r NOTICE OF RESCHEDULED HUMAN RELATIONS COMMISSION MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Human Relations Commission for May 1, 2018, at 6:30 pm, has been rescheduled to May 2, 2018, at 6:30pm at City Hall,the Robert Gilliam Municipal Complex, South Tower, 2nd Floor, South Conference Room. The purpose of this rescheduled meeting is to consider the matters set forth in the below agenda. Human Relations Commission Wednesday, May 2, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of April 3, 2018 Minutes 5. Approval of Special Meeting April 17 Minutes 6. Monthly Reports 7. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Courageous Community Conversation • On the Table Sponsorship May 15th • Hope Luncheon May 16th 8. New Business Adjournment r t The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r Human Relations Commission r Wednesday May 2, 2018 6:30 p.m. Present: Commissioner Denise Habun, Commissioner Winfried Cooper, Commissioner Phil Mungai; Vice Chair Rich Jacobs, Chair Elisa Lara Absent: Commissioner Aloun Khotisene, Commissioner Bill Williamson, 1. Call To Order—the meeting was called to order at 6:30 pm 2. Approval of April 3, 2018 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Cooper. Minutes approved. 3. Approval of Special Meeting April 17 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Cooper. Minutes approved. 4. Monthly Reports Staff Liaison Cohen presented the monthly reports. 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen and consultant Denise Barreto will revise the memo outlining the HRC's responsibilities and mission. Commissioners Habun and Cooper indicated they wished to participate. • Budget Update (as necessary) Staff Liaison Cohen distributed the current expenditures and remaining funds. • Courageous Community Conversation Commissioner Habun reported that the Mayor and city council will be taking over responsibility for arranging the event. • On the Table Sponsorship May 15th Commissioner Habun reminded the HRC that we agreed to participate in this event and encouraged commissioners to attend. • Hope Luncheon May 16th Chair Lara will be speaking at this event. About 160 attendees are expected. 6. New Business r Deputy Chief Wolf reported that he is meeting with Elgin clergy to discuss the DeCynthia Clements investigation. DC Wolf explained that the State Police will investigate and determine the facts of the event and compile its information into a report that will be delivered to the Cook County SAO. The Cook County SAL will determine if charges will be filed which could be 1st degree murder, 2nd degree murder or involuntary manslaughter. If Lt Jensen is charged criminally, the EPD would wait until that process was completed before starting an investigation. City council has indicated it would like an outside firm to do the investigation. EPD staff continues to meet with residents to listen to their issues and concerns. Commissioner Habun commended the EPD for the quick arrest in the murders of two young men last week. Adjournment Commissioner Mungai made a motion to adjourn, seconded by Commissioner Habun. There being no further business, the meeting adjourned at 6:44 p.m. Respectfully submitted, 0//e040( Gail Cohen Staff Liaison r Human Relations Commission Tuesday, June 5, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of May, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • June 29 Program with Junaid Affef • Nominations/Election of Chair and Vice Chair Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday,June 5,2018 2nf Floor Conference Room,City Hall 6:30 p.m Commissioners present: Denise Habun, Winfried Cooper, Rich Jacobs, Elisa Lara, Aloun Khotisene, Bill Williamson, Phil Mungai, Bill Wolf Absent: Gail Cohen, Staff Liaison 1. Call To Order—the meeting was called to order at 6:31 p.m. 2. Person(s) Recognized—NONE 3. Approval of May 2018 Minutes Commissioner Winifred made a motion to approve the minutes, seconded by Commissioner Habun. Minutes approved. 4. Monthly Reports—NONE 5. Old Business a. Diversity Committee Update (standing item)—Bob Whitt has been hired by City of Elgin FT b. Budget Update(as necessary)—Commissioner Jacobs mentioned an event was cancelled so there's no impact on the budget. Lunch was to be provided by the HRC. 6. New Business a. Friday,June 29th at 6 p.m. Program with Junaid Affef.There was some discussion on the r correct spelling of Mr. Affef's last name. Commissioner Habun explained this is still scheduled to take place. HRC will be a co-sponsor for this project to bring a program to Elgin featuring Dr. Peterson,anti-terrorism expert. HRC will work with EPD to host this at the Centre. Focus is white nationalist. Commissioner Habun moved to approve HRC's participation. Commissioners Cooper and Williamson seconded the motion.Approved. No opposition. HRC is also working with Junaid on his grant. b. Nominations/Elections of chair and Vice Chair Commissioner Lara was nominated as chair by Commissioner Jacobs. Commissioner Jacobs approved the nomination and Commissioner Habun seconded the nomination. All approved. Commissioner Jacobs was nominated as Vice-Chair by Commissioner Williamson. Commissioner Lara approved the nomination which was seconded by Commissioner Habun. All approved. Commissioner Bill Wolf announced he is being considered for the role of Deputy Chief of Police in Schaumburg, Illinois. While the goal was to keep it under wraps until it was final, he'd received word the story had been leaked prior to attending the meeting and wanted to share the news himself.The process is still on-going as Schaumburg must complete his background assessment before he'll be officially offered the job. Toni Frazier,City of Elgin Human Resources Advisor,sat in proxy for Gail Cohen to take notes for the meeting. Adjournment: Meeting adjourned at 6:40 p.m. r • Human Relations Commission Tuesday, July 3, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) r7. New Business • 2019 Dr. Martin Luther King,Jr. Celebration Chair Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r NOTICE OF RESCHEDULED HUMAN RELATIONS COMMISSION MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Human Relations Commission for July 3, 2018, at 6:30 pm, has been rescheduled to July 10, 2018, at 6:30pm at City Hall, the Robert Gilliam Municipal Complex, South Tower, 2nd Floor, South Conference Room. The purpose of this rescheduled meeting is to consider the matters set forth in the below agenda. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • 2019 Dr. Martin Luther King, Jr. Celebration Chair Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Minutes J ily 10, 2018 `' 2"d Floor Conference Room 6:30 p.m. Commissioners present: Danise Habun, Aloun Khotisene, Elisa Lara, Rich Jacobs, Commander Al Young, Winfried Cooper, Phil Mungai City staff present: Laura Valdez, acting staff liaison; Bob Whitt, Community Engagement Specialist Absent: Gail Cohen, staff liaison; Bill Williamson 1. Call to Order—The meeting was called to order at 6:32 p.m. 2. Roll call—See attendance above. 3. Person(s) recognized —None. • 4. Approval of June 2018 minutes a. Commissioner Habun moved to approve the minutes subject to the following changes: Correct spelling of Winfried on Item 3; correct spelling of Junaid Afeef on Item 6a. b. Commissioner Cooper seconded the motion. All commissioners approved. 5. Monthly reports—The commission reviewed the July 2018 Monthly Compliance Report. No questions. 6. Old Business a. Diversity update—Laura Valdez updated the commission on the three areas identified in the Diversity and Inclusion Framework: i. Deliver superior programs and services to all segments of the community: 1. Staff will present recommendations to city council about boards and commissions. Recommendations will include amendments to term and chair limits, increased communication about vacancies, new methods of recruitment, and changes to existing board and commissions. Changes to the Human Relations Commission ordinance is expected to be discussed as well. 2. Denise Barreto from Relationships Matter Now has convened a staff task force to begin diving into this area. The task force will use the Community Survey as a starting point of discussion. The initial meeting occurred in July, with a follow up scheduled for August. ii. Monitor and manage supplier diversity: Purchasing is in the process of implementing a new software that will allow staff to better and more efficiently monitor with whom the City does business. iii. Continue building a diverse workforce and drive workplace inclusion: 1. Denise Barreto has convened a task force comprised of staff to begin discussing this area. Task force members will use the Organizational Climate and Culture Assessment sent in 2017 as a r Human Relations Commission Minutes idly 10, 2018 2' Floor Conference Room fir.. 6:30 p.m. starting point. The initial meeting occurred in July, with a follow up scheduled for August. 2. Citywide unconscious bias training will take place in September. All staff will be asked to participate. b. No budget update. 7. New Business a. Commissioners discussed the need to name a new chair for the 2019 Dr. Martin Luther King Celebration. Danise Habun was recognized for 8 years of service. Commander Al Young agreed to be the co-chair. Another co-chair is to be named by August meeting. b. Commissioners reported that the June 29 program "Hidden Spaces of Hate" was very well attended by a great cross-section of Elgin. The presentation was excellent. 8. Commissioner Mungai made a motion to adjourn the meeting at 7:09 p.m. Motion seconded by Commissioner Cooper. All approved. r r Human Relations Commission Tuesday, August 14, 2018 1St Floor Community Development Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of July, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • Hispanic Heritage Month Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, August 14, 2018 Community Development Conference Room, City Hall 6:30 p.m Commissioners present: Danise Habun, Rich Jacobs, Aloun Khotisene, Phil Mungai Absent: Winfried Cooper, Elisa Lara, Deputy Chief Al Young 1. Call To Order The meeting was called to order by Vice Chair Jacobs at 6:35 p.m. 2. Person(s) Recognized—Bob Whitt, City of Elgin; Ed Mungai 3. Approval of July 2018 Minutes Commissioner Habun made a motion to approve the minutes,seconded by Commissioner Khotisene. Minutes approved. 4. Monthly Reports There were no citizen calls regarding housing, employment or accommodations to report on. Staff Liaison Cohen presented the contract/bid report. Commissioner Habun expressed dismay at the numbers of minorities employed at many of the awardees. The commissioners stated they were still concerned about their post award bid review role. 5. Old Business a. Diversity Committee Update (standing item) Staff Liaison Cohen informed the commission that the city council would be discussing changes to boards and commissions, overall as well as particular commissions, including the Human Relations Commission. Cohen handed out a one page summary of the proposed responsibilities of the Human Relations Commission, which included edits previously received by the Commission. Cohen stated that the desire is to have the HRC be an outward facing commission that will work with the community and help make connections between the community and the city's diversity and inclusion strategic priorities. The HRC would not have oversight over internal city processes and would not have a regulatory or enforcement role. Legal has not been requested to draft an ordinance at this point. Commissioner Habun recommended that the discussion be tabled. Commissioner Habun expressed that she felt it was disrespectful to receive the information at this meeting. She requested that City Manager Kozal attend the September meeting. Commissioner Mungai echoed Commissioner Habun's sentiments. Vice Chair Jacobs acknowledged the disappointment, frustration and anger among some of the commissioners and also requested that the City Manager be available at the next meeting. Vice Chair Jacobs r • stated that he hoped the sentiments expressed at this meeting would be shared with the. city manager, assistant city manager and consultant Denise Barreto. Commissioner Mungai asked what would be the HRC's enforcement powers? Vice Chair Jacobs stated that he was not comfortable with the subpoena powers currently in the ordinance and that those were the responsibility of our elected officials. Vice Chair Jacobs asked that everyone review the handout and encouraged those who could to attend the next council meeting. b. Budget Update (as necessary)— no update. 6. New Business a. Hispanic Heritage Month Commissioner Habun reported that the Elgin Hispanic Network has asked the HRC to co-sponsor Hispanic Heritage Month through the use of the Heritage Ballroom for the luncheon. Commissioner Habun made a motion to approve this request and secure the Heritage Ballroom for the event. Commissioner Mungai seconded. Motion carried. b. Rainbow Families Commissioner Habun reported that the Gail Borden Public Library and Open Door Clinic are sponsoring a story telling session featuring LGBTQ stories. The HRC has been asked to sponsor the purchase of cupcakes in an amount not to exceed$200. Commissioner Mungai made a motion to sponsor the purchase of cupcakes for the event in an amount not to exceed $200. Commissioner Khotisene seconded. Motion carried. c. MLK Celebration Commissioner Habun announced this would be her last year chairing this event. The goal is to raise$10,000 in scholarship funds. The Elgin Fire Fighter's Union has indicated they will make a contribution. The Elgin Police Union will be approached as well. Commissioner Habun reported that 2018 attendees did not like the venue or the food for that event. Other options are being sought. The next meeting of the MLK Committee is August 15 at 6:00 pm at the Elgin Police Department. d. 2019 HOPE Luncheon Budget Bob Whitt said he was meeting with Chief Lalley regarding the HOPE Luncheon and was proposing an event honoring both Fire and Police. There is currently no budget for the event. The first year Whitt paid for the event himself. The second year the HRC and EPD paid for the costs. Vice Chair Jacobs indicated that the event has been invitation only and seemed insular as only supporters of the EPD are invited. Jacobs asked how the event reaches out to the wider community. Whitt indicated he was open to any changes. A discussion ensued regarding inviting others to participate including the Board of Fire and Police Commissioners and the Elgin Image Commission. The event is schedule for next May. Whitt will come back later in the year to discuss further. e. Commissioner Habun made a motion that the mayor be asked to send a thank you note to former commissioner Bill Williamson. Commissioner Khotisene seconded. Motion carried. Adjournment Commissioner Habun made a motion to adjourn, seconded by Commissioner Khotisene. There being no further business,the meeting adjourned at 7:26 p.m. Respectfully submitted, c7aiiCoA,or Gail Cohen Staff Liaison r r Human Relations Commission elik Tuesday, September 4, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of August, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • HRC Calendar Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Teri Allison om: Gail Cohen ant: Monday, July 01, 2019 11:44 AM To: Teri Allison Subject: RE: Human Relations Commission Attachments: Minutes 10-2018.docx Hi Teri, we did not have a quorum at the September meeting so there are no minutes. From:Teri Allison Sent:Thursday,June 27, 2019 9:12 AM To: Gail Cohen <cohen_g@cityofelgin.org> Subject: Human Relations Commission Hi Gail, lam in need of meeting minutes from 9-14-18 and 10-2-18 . Can you help with that? Thanks! rex()AlU ono City of Elg-i,vv 847-931 -5660 r r 1 Human Relations Commission Tuesday, October 2, 2018 2"d Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of August, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Revisions to HRC Ordinance 7. New Business • HRC Calendar Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission rk Tuesday, October 2, 2018 Community Development Conference Room, City Hall 6:30 p.m Commissioners present: Danise Habun, Aloun Khotisene, Phil Mungai, Winfried Cooper, Elisa Lara, Deputy Chief Al Young Absent: Rich Jacobs 1. Call To Order The meeting was called to order by Chair Lara at 6:32 p.m. 2. Person(s) Recognized— Bob Whitt, City of Elgin 3. Approval of August 2018 Minutes Commissioner Mungai made a motion to approve the minutes, seconded by Commissioner Cooper. Corrections — Cooper was not at the October meeting, and Habun's name was misspelled. Minutes approved as corrected. 4. Monthly Reports There were no citizen calls regarding housing, employment or accommodations to report fillik on. Staff Liaison Cohen presented the contract/bid report. 5. Old Business a. Diversity Committee Update (standing item) Commissioner Habun reported that Chair Lara made a statement of support for Relationships Matter Now at the last city council meeting. A discussion ensued. Commissioner Habun made a motion that the commission write a letter in support of Denise Barreto and her moving forward with her work. Commissioner Khotisene seconded. Motion carried. Commissioner Khotisene offered to create the first draft. b. Budget Update (as necessary)—The HRC has $316.28 remaining in its budget. c. Dr. King Weekend Update The prayer breakfast shall take place at ECC. Wesley Scott, former HRC Chair and YLA Board Chair, is the keynote speaker. d. Revisions to HRC Ordinance Commissioner Habun stated that the monitoring has been taken out of the draft despite the support from the council members who responded to her. She feels the draft makes the HRC the cheerleader for the city. She does not see an ability elk for the HRC to challenge the city. Commissioner Habun provided the group with a copy of Evanston's ordinance and recommended that some of the elements of rik that ordinance be incorporated into Elgin's. Habun voiced concerns about the Fair Housing Act being gutted and the need for local government to step up its game. 6. New Business a. HRC Calendar Commissioner Mungai reported that he set up a Google calendar. Commissioners will need to provide a Gmail address in order to use it. The purpose of the calendar is to let commissioners be aware of events as they come up. b. HRC Sponsorships Commissioner Habun proposed that before the HRC agrees to take on a sponsorship, a minimum of commissioners should commit to attending the event. Chair Lara and Commissioner Khotisene voiced their agreement with this proposal. c. Miscellaneous Commissioner Habun indicated that a citizen would be submitting an employment complaint. Commissioner Habun stated that the HRC had requested that the City Manager attend this meeting. r Adjournment Commissioner Khotisene made a motion to adjourn, seconded by Commissioner Cooper. There being no further business, the meeting adjourned at 7:24 p.m. Respectfully submitted, 001/0( Gail Cohen Staff Liaison C NOTICE OF RESCHEDULED HUMAN RELATIONS COMMISSION MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Human Relations Commission for November 6, 2018, at 6:30 pm, has been rescheduled to November 8, 2018, at 6:30pm at City Hall,the Robert Gilliam Municipal Complex, South Tower, 2nd Floor, South Conference Room. The purpose of this rescheduled meeting is to consider the matters set forth in the below agenda. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Dr. King Weekend Update • Revisions to HRC Ordinance 7. New Business • HRC Schedule for 2019 • Dakota 38 Film and Discussion Partnership Request • Municipal Equality Index • Open Meetings Act Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Kim Dewis rom: Gail Cohen /D,/V 8 sent: Friday, November 09, 2018 8:19 AM /V To: Kim Dewis Subject: No quorum for HRC last night So, October minutes not approved.Thanks! Gail Cohen Human Resources Director City of Elgin, Illinois Ph: 847-931-5607 Fx: 847-931-5906 r r 1 Human Relations Commission Tuesday, December 4, 2018 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October, 2018 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) • Dr. King Weekend Update /!�� • Revisions to HRC Ordinance F. 7. New Business • HRC Schedule for 2019 • Municipal Equality Index Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission (Minutes) Tuesday, December 4, 2018 Community Development Conference Room, City Hall 6:30 p.m. Commissioners present: Winfried Cooper, Danise Habun, Rich Jacobs, Aloun Khotisene, Elisa Lara, Phil Mungai and Deputy Chief Al Young. Absent: None 1. Call to order: The meeting was called to order by Commissioner Jacobs at 6:35pm. 2. Person(s) Recognized: Laura Valdez, Assistant City Manager, Erik Anderson, John Zawada and Bob Whitt, City of Elgin (Acting Staff Liaison for Gail Cohen). 3. Approval of October 2, 2018 Minutes: Commissioner Habun made a motion to approve the minutes, second by Commissioner Cooper. Minutes approved. 4. Monthly Reports: No discussion. 5. Old Business: • Diversity Committee Update: Assistant City Manager Valdez gave a brief update on the Bias training resuming on December 10th. Scott Murphy from Relationships Matter Now will be leading the sessions. • Question was asked about Denise Barreto and Relationships Matter Now, being considered for renewal of contract? No decision has been made. r • Question was asked if there was any response from of the letter sent to the City Manager's office and Council Members regarding the HRC supporting Denise Barreto and her work. City Assistant Manager Valdez will check to see if anything has or will be done. • Budget: No change in budget for fiscal year 2019. It will remain the same as it was last year ($12,000)? The amount needs to be confirmed. • MLKJr. update: $5,000 has been allocated for scholarships for MLK Jr. event. Wesley Scott is the guest speaker at the event. • Revisions to HRC ordinance: Standing revisions are being worked on. Structural changes are being made. Note: There was some discussion on what is HRC's role with some comments on getting clarification. A long term member felt she was not notified of certain issues over the totality of her time on the Commission. New Business: Commissioner Khotisene made a motion to approved HRC meeting schedule for 2019. Discussion to move April 2, 2019 meeting to April 3, 2019. Commissioner Cooper second. Approved meeting schedule and change of date to April 3, 2019. Erik Andersen and John Zawada shared about the Municipal Equality Index. Commissioner Habun made a motion to participate in the Municipal Equality Index, Commissioner Cooper seconded. Approved. It will be looked into. Commissioner Habun shared with the other Commissioners her resignation letter. It was regrettably received. Brief announcements, City Assistant Manager Valdez will look into providing "terms of serving" on the HRC for the next meeting. There will be a celebration of recognizing Commissioners who have served out their term sometime in January. From the HRC it will be Commissioner Habun and Commissioner Khotisense being recognized for their service. Commissioner Habun declined to attend. Commissioner Jacobs made a motion to adjourned. Second by Commissioner Lara. Motion approved, meeting adjourned at 7:35pm. Respectfully Submitted, Bob Whitt r r