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HomeMy WebLinkAbout2016 Human Relations Commission Minutes & Agendas , Human Relations Commission Tuesday, January 5, 2016 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December 1, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • MLK Committee Update • Black Lives Matter ellik 7. New Business • Community/Police Relations Update • Approval of the Humanitarian Award Nomination Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. C Human Relations Commission Tuesday, January 5, 2016 6:30 p.m. Second Floor Conference Room —South Tower Present: Chair Bill Williamson, Commissioner Danise Habun, Commissioner Aloun Khotisene, Commissioner Winfried Cooper, Deputy Chief Bill Wolf Absent: Commissioner Bob Whitt, Commissioner Elisa Lara, Vice Chair Rich Jacobs 1. Call To Order—the meeting was called to order at 6:35 pm 2. Approval of December 1, 2015 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Khotisene. Minutes were approved. 3. Monthly Reports Staff liaison Cohen went over the monthly contract report. 4. Old Business • Diversity Committee Update (standing item) Chair Williamson applauded Fire Chief Fahy for his department's efforts to attract a broader applicant pool. Commissioner Habun reminded the group about the new hiring laws that provide preferences to paramedics. Commissioner Habun asked how our group could lobby to prevent such laws from being enacted. Chair Williamson will share an email he received from Phil Reed, SNAP Consultants. Liaison Cohen handed out the Diversity Committee's 2016 Workgroup priorities. • MLK Committee Update MLK Chair Habun reported that everything is progressing and she has a remarkable committee. • Black Lives Matter Commissioner Habun reported that the program is gelling. The message will be one of unity, not division. The goal of the program is to clarify what the Black Lives Matter movement is. Commissioner Whitt will facilitate discussion. Consultant/Facilitator Marcia Thompson will participate. At the next meeting U-46 teacher Deb Perryman will talk about moving from the All Lives Matter movement to the Black Lives Matter movement and how she gained her change of perspective. 5. New Business • Community/Police Relations Update Commissioner Whitt, who asked that this item be placed on the agenda, was not present. No discussion. • Approval of the Humanitarian Award Nomination Commissioner Habun made a motion that the 2016 MLK Humanitarian award be given to Bruce and Helen Strom. Commissioner Khotisene seconded. Motion carried. Adjournment There being no other business, Commissioner Habun made a motion to adjourn, seconded by Commissioner Khotisene. The meeting was adjourned at 7:07 pm. Respectfully submitted, coeff Gail Cohen Staff Liaison/Secretary r r • r Human Relations Commission Tuesday, February 2, 2016 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of January 5, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • MLK Weekend Recap • Black Lives Matter 7. New Business • United Black Scholarship Fund Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, February 2, 2016, 6:30 p.m. Present: Chair Bill Williamson, Commissioner Danise Habun, Commissioner Aloun Khotisene, Commissioner Winfried Cooper, Deputy Chief Bill Wolf, Commissioner Elisa Lara,Vice Chair Rich Jacobs Absent: Commissioner Bob Whitt 1. Call To Order The meeting was called to order at 6:35pm. 2. Approval of January 5, 2016 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Cooper. Minutes approved. 3. Monthly Reports Staff Liaison Cohen reviewed the monthly contract reports. 4. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen reported that the SNAP consultant contract was approved by Council. • MLK Weekend Recap Commissioner Habun reported that the entire weekend was a success. Joyce Fountain gave a great keynote address at the prayer breakfast that captured the spirit of what the committee was trying to accomplish. Actionable steps were shared with attendees. The Sunday program was a little bumpy but it was neat seeing the students' videos and hearing the community choir. The food drive netted over 7 tons of food, with wide participation throughout the city. 180 kids participated in the Youth Day of Service. Their projects were outstanding. • Black Lives Matter Vice Chair Jacobs made a motion that the event entitled Black Lives Matter, as described in the flyer, be given a budget not to exceed $1,000. Commissioner Habun seconded. Commissioner Habun made an amendment that the participants be provided stipends ($250 for Marcia Thompson and $100 for others) and that all panelists be treated to dinner the night of the event. Motion as amended approved. Vice Chair Jacobs will send a press release to the local papers. Staff Liaison Cohen will post information on the city website. 5. New Business • United Black Scholarship Fund Staff Liaison Cohen distributed a "save the date" letter for this event. • Audit Role of the HRC Commissioner Habun stated that the Diversity/Inclusion plan calls for the HRC to audit progress. She asked what the role of monitor and auditor means. The HRC needs to start fleshing out its role in the initiative. Chair Williamson suggested that Phil Reed attend the next meeting, provide an update, and help define the role of the HRC. Chair Williamson will invite Mr. Reed to the March meeting. Adjournment There being no other business, Commissioner Lara made a motion to adjourn, seconded by Vice Chair Jacobs. The meeting was adjourned at 7:30 pm. Respectfully/ submitted, O0 ,( Gail Cohen Staff Liaison/Secretary C C Human Relations Commission Tuesday, March 2, 2016 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of February 2, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Black Lives Matter 7. New Business • Budget Update Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r i r Human Relations Commission rk Tuesday, March 1, 2016, 6:30 p.m. Present: Chair Bill Williamson, Commissioner Danise Habun, Commissioner Winfried Cooper, Deputy Chief Bill Wolf,Vice Chair Rich Jacobs Absent: Commissioner Bob Whitt, Commissioner Aloun Khotisene, Commissioner Elisa Lara 1. Call To Order The meeting was called to order at 6:35pm. 2. Approval of January 5, 2016 Minutes Commissioner Jacobs made a motion to approve the minutes, seconded by Commissioner Habun. Minutes approved. 3. Monthly Reports Staff Liaison Cohen reviewed the monthly contract reports. For complaints where Staff Liaison Cohen has provided advice to a complainant and has requested the complainant to call with any subsequent issues, Commissioner Habun requested that Cohen call complainants one final time before closing the case. Commissioner Cooper asked about Mr. David's Flooring's employee demographics. Cohen will check on this. 4. Old Business • Diversity Committee Update (standing item) Phil Reed, SNAP Consulting, provided a report to the Commission. Mr. Reed stated that the role of the HRC is to monitor implementation of the strategic plan. Reed showed the Commission a scorecard template. The Diversity and Inclusion Committee will need to decide what is going to be measured. Goals and key performance indicators (qualitative and quantitative) need to be set. We will not measure a lot at the beginning and measures should be simple and achievable. This year we will be measuring at the organizational level; next year we will measure at the Departmental level. Chair Williamson would like to see the demographics for candidates offered jobs. Measures will be internal and external as well as qualitative and quantitative. The Diversity and Inclusion Committee will next develop the metrics. r • Black Lives Matter Chair Williamson and Commissioner Habun received feedback on the event which was overwhelmingly positive. Commissioner Habun is sending an email to participants for additional feedback. There were requests for more youth focus and a discussion on structural/institutional racism. Chair Williamson said we should put some thought into how we structure future events. Commissioner Habun has a list of people who would participate individually in a conversation about race; "Bridge Builders" who will help communicate information shared by the city to different groups of Elgin citizens. Chair Williamson would like topics work exploring for the next Community Conversation. 5. New Business • Budget update Staff Liaison Cohen provided a snapshot of the HRC's budget, year to date. She will provide updates during the year to keep everyone apprised of how much funds have been expended and remain. Adjournment There being no other business, Commissioner Cooper made a motion to adjourn, seconded by Commissioner Habun. The meeting was adjourned at 7:30 pm. Respectfully submitted, Oil ao r Gail Cohen Staff Liaison/Secretary r Human Relations Commission Tuesday, April 5, 2016 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of March 1, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business elk • Community Partnership with GBPL • Bridging the Divide Events Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r , Human Relations Commission Tuesday,April 5,2016 6:30 p.m. Second Floor Conference Room—South Tower Present: Chair Bill Williamson,Commissioner Denise Habun, Commissioner Winfried Cooper,Commissioner Elisa Lara,Vice Chair Rich Jacobs Absent: Commissioner Aloun Khotisene, Deputy Chief Bill Wolf Guests: Danielle Henson,Gail Borden Library, Denise Tracy,Coalition 1. Call to Order—the meeting was called to order at 6:38 p.m. 2. Approval of March 1, 2016 minutes Commissioner Jacobs made a motion to approve the minutes,seconded by Commissioner Cooper. Minutes were approved. 3. Monthly Reports No reports. Commission requested an update on the items under number 3 in the March monthly reports section. r Comissioner Habun made the motion to move new business before old business,seconded by Commissioner Jacobs. 4. New Business • Community Partnership with GBPL Danielle and Denise spoke on a film series that was produced by the Justice Department regarding hate crimes in other communities. Danielle will have an opportunity to meet with the director of the Not Our Town film series and she would like to come back and speak with the Commission. 500 students attended the film on immigration at which Sandra Bland's sister spoke at the event. Tom Dart will be speaking on Prisons on Wednesday,April 6th at the Spartan Auditorium Danielle indicated that if the various organizations would come together under one umbrella, they could pool their resources together to utilize the same format and logo when presenting programs. The Gail Borden Library is in the process of obtaining a $15,000 grant that could be utilized to bring speakers to the community. This community has many talented individuals in which to draw from as potential speakers. r The Commission liked the idea of having the different groups come together under one logo to utilize each other's talents instead of each group promoting their own ideas. Flyers were provided on the"Not in Our Town Film Series"—Not in Our Town Northern California: When Hate Happens Here"to be held on Sunday,June 5th at 2:00 p.m.at the Gail Borden Public Library. Chair Williamson asked the Coalition to share information with the Commission on a monthly basis. • MLK Celebration There will be a Dr. Martin Luther King,Jr. Remembrance& Unity Dinner to be held on Saturday,April 30th at 6:00 at the Chicago Hilton and Towers Hotel with the topic of"Bridging the Divide". Chair Williamson encouraged the Commissioners to attend if available. Commissioner Jacobs made the motion to purchase a table of 10 at the discounted ticket price of$30 for a total of$300. Motion carried. The Lao community is sponsoring an event on April 30th at 7:00 p.m.to be held at Elgin Community College. Commission agreed that it would be beneficial to have several Commissioners support this event since Commissioner Khotisene is part of the group sponsoring this event. 5. Old Business • Diversity Committee Chair Habun indicated that the whole committee met over a week ago and the following rdecision was recommended surrounding the process of recruitment and hiring of new city employees: • Track diversity of applicant pool • Diversity of first round of interviews • Diversity of interview panel • Diversity of hiring panel • Final applicant candidates to be 50%minorities • Benchmarks are being set to provide information back to Human Relations Commission Commissioner Williamson indicated that he will share information by email from SNAP Consulting after diversity meetings. 6. Adjournment There being no further business,Commissioner Cooper made a motion to adjourn,seconded by Commissioner Lara. The meeting adjourned at 7:11 p.m. Respectfully submitted, Sandra Taylor r Human Relations Commission Tuesday, May 3, 2016 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of April 5, 2016 Minutes 5. Monthly Reports 6. New Business 7. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) r Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, May 3, 2016 Present: Chair Bill Williamson, Commissioner Denise Habun, Commissioner Winfried Cooper, Commissioner Elisa Lara,Vice Chair Rich Jacobs, Deputy Chief Bill Wolf Absent: Commissioner Aloun Khotisene 1. Call to Order The meeting was called to order at 6:35 pm. 2. Approval of April 5, 2016 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Vice Chair Jacobs 3. Monthly Reports Staff Liaison Cohen provided update on January Landlord/Tenant call and provided the Monthly Compliance Report. 4. New Business • Deputy Chief Wolf reported that police officer recruiting will begin in rJune. A wide geographic net will be cast. • Commissioner Habun reported that the next Courageous Community Conversation will address institutional racism. The planning committee is meeting with Dr. Vincent Gaddis and Reverend Clyde Brooks for their input on narrowing the focus. The event will be at the Centre, June 7, from 7:00—9:00; structure to be decided. • Due to the date and time of the next Community Conversation, the June Human Relations Meeting will started at 5:00 pm and take place in the Heritage Ballroom. • Commissioner Habun reported that she is meeting with the Des Plaines city clerk who wants information on Elgin's Human Relations Commission's responsibilities. • Election of Officers Commissioner Habun nominated Bill Williamson as Chair and Rich Jacobs as Vice Chair for the upcoming year. Commissioner Cooper seconded. Motion carried; congratulations to Bill and Rich. 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided the Diversity Initiative Update memo, attached. Commissioner Habun reported that the Program and Services subcommittee is meeting 5/11/16. Commissioner Habun recommended r rthat city representatives in addition to those from the Fire Department attend the Elgin Hispanic Network monthly meetings. • Budget Update (as necessary) The commission has a remaining balance of$4,728.34 in its account. One of the MLK Scholarship recipients has yet to submit a W-9 so that her scholarship check can be cut and sent to her. 6. Adjournment There being no further business, Commissioner Lara made a motion to adjourn, seconded by Commissioner Cooper. The meeting adjourned at 7:18 p.m. Respectfully submitted, gate'coy/( Gail Cohen Staff Liaison r r • Human Relations Commission Tuesday,June 7, 2016 5:00 p.m. Heritage Ballroom, Centre of Elgin 100 Symphony Way 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of May 3, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • Targeted Violence Prevention Program • GBPL Community Art Project for Elgin International City of Peace Day Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, June 7, 2016 Present: Chair Bill Williamson, Commissioner Denise Habun, Commissioner Winfried Cooper, Commissioner Elisa Lara, Vice Chair Rich Jacobs, Commissioner Aloun Khotisene, Deputy Chief Bill Wolf 1. Call to Order The meeting was called to order at 5:00 pm. 2. Persons Recognized Toni Frazier, newly promoted Human Resources Advisor for the city, introduced herself to the Commission. 3. Approval of May 3, 2016 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Lara 4. Monthly Reports No reports 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided the Diversity Initiative Update memo, attached. Commissioner Habun made a motion that the HRC draft a letter to council encouraging them to follow city practice for hiring a city manager. Commissioner Cooper seconded. Motion carried. • Budget Update (as necessary) One of the MLK Scholarship recipients has yet to submit a W-9 so that her scholarship check can be cut and sent to her. New MLK posters (framed but no glass)were purchased for use at the annual celebration. 6. New Business • Targeted Violence Prevention Program Vice Chair Jacobs informed the commission that Juanid Afeef, who worked for the Illinois Department of Human Rights, is now the executive director of the Targeted Violence Prevention Program, which works with communities to educate people about Islam and Moslems. He would like to work with the HRC and c0-sponsor an event. Commissioner Habun r asked that Mr. Afeef be invited to a meeting so we can discuss how our groups can partner. • Gail Borden Public Library Art Project for Elgin International City of Peace Day Commissioner Habun reported that this event is through the "Create, Innovate, Ignite" initiative and will provide an opportunity to participate in a mural project that reflects the entire community. The Boys and Girls Club is also producing a mural. • Commissioner Habun reported that an application to make Elgin a Gold Star City is being completed. This organization is connected to Not In Our Town. The Gold Star City designation is awarded through a national competition. 7. Adjournment There being no further business, Commissioner Lara made a motion to adjourn, seconded by Commissioner Cooper. The meeting adjourned at 5:50 p.m. Respectfully submitted, 7ai1 CoA r Gail Cohen Staff Liaison r The/City stelginA Human, Relatiimis Coinnu.s6ien. proudly sizenceseia... 0 , L%, ) co.r. co—t1 e.cetion, If's Nof About The Arf: , • if's AbotAf The Hisfory , .. ,..... fr , . it A e ot a 9, Juiti‘e 4, 4-9 p. m. . -- --,-,,) 1 , .,. Nt/319e Rallroovva, (ehfre of EI/LIA 100 c9mpkoiA9 Wa9, E1114, IL 6.0120 , . . *Doors opeK cif 6:45 p.m. 1 Free & opevl to public Mette/attelu We, (matte-heanwhitz Ntstor Rob Whiff comintuutli Pan,e1 lists: A Rai wiiiia.s.„ (hair of the liumoivi WA-hot/is (ommissicm Detviise HAbuvi, Eliivi HIAIMAK Ikelettiovis (ommissioKer E LG I N TrAci Ellis, Afforlie9 Puna l/-46 Boma Member Human Relations Commission .:-'r. : piArpoSe of otAr cowtrittmAi+9 coKverScifirom i , to examiKe racisrA Nita ci:;;",provevtc9 tkrotA/k facititAi-edt dtiotiotjtAe emAti palAel 4:!.1( -vt,c,iny, 2017 MLK Jr Celebration Planning Committee City of Elgin 150 Dexter Court Elgin, IL 60120 2nd Floor South Conference Room 06/28/2016 Noon-1:00 PM Meeting Agenda Welcome and Introductions Description of City of Elgin's 3 Day Celebration Commemorating Reverend Dr. Martin Luther King,Jr January 14-January 16,2016 Review of Sub-Committees with request for point persons for each • Prayer Breakfast • Humanitarian Award Selection • Sunday Public Program • Scholarship • Art/Essay Contest • Food Drive • Youth Day of Service • Marketing/Public Relations • Calendar Ad Sales/Vendor Table Sales Meeting Schedule Other Business C Human Relations Commission r Tuesday,July 5, 2016 2"d Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized • Juanid Afeef, Targeted Violence Prevention Program, Illinois Criminal Justice Information Authority 4. Approval of June 7, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • Initiatives for 2017 (for August meeting) • Surveys Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission r RESCHEDULED Monday, August 1, 2016 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June 7, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) r • Budget Update (as necessary) 7. New Business • Initiatives for 2017 • Surveys • HRC supported Unity Peace Walk on August 7th Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, September 6, 2016 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June 7, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) a. Daily Herald article re: Diversity and Inclusion Plan • Budget Update (as necessary) • Unity Peace Walk 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, September 6, 2016, 6:30 p.m. Present: Chair Bill Williamson, Commissioner Denise Habun, Commissioner Winfried Cooper, Commissioner Elisa Lara,Vice Chair Rich Jacobs, Commissioner Aloun Khotisene, Deputy Chief Bill Wolf 1. Call To Order The meeting was called to order at 6:33 pm. 2. Person(s) Recognized Ina Dews was recognized by the Chair. Ms. Dews shared complaints regarding the Martin Luther King, Jr. celebration. Ms. Dews recommended returning to having a speaker at the Sunday program. Ms. Dews commented on the low number of African Americans on the MLK celebration committee. Chair Williamson and MLK Committee Chair Habun stated that the MLK celebration committee welcomed all to participate. Ms. Dews recommended that the committee ask for donations from local businesses. Chair Williamson thanked Ms. Dews for her comments. 3. Approval of June 7, 2016 Minutes Commissioner Habun made a motion to approve the June minutes, seconded by Commissioner Jacobs. Minutes approved. 4. Monthly Reports Staff Liaison Cohen went through the Intake Forms. Commissioner Jacobs noted that the Kane County Bar Association provides a day of free legal advice once a month. Staff Liaison Cohen went through the contract awards. Commissioner Habun made a motion that the Commission change the process by which they review bids to reviewing bidder EEO information at the front end. Commissioner Habun proposed that a member of the HRC attend bid openings and review documents at that time. Commissioner Cooper seconded. Motion carried. 5. Old Business • Diversity Committee Update (standing item) a. Daily Herald article re: Diversity and Inclusion Plan Commissioner Habun stated she was disappointed in the tenor of the Daily Herald article and in the words attributed to City Manager Kozal. Commissioner Habun stated we have worked on a process that "walks r the talk" and the article indicates we have no intent to follow it. The public perception will be "business as usual." Commissioner Jacobs pointed out that there are 2 different issues; the city council's appointment of City Manager Kozal and City Manager Kozal's appointment of an assistant city manager. The HRC should ask where City Manager Kozal stands in regard to the diversity plan. . Chair Williamson will invite City Manager Kozal to a Human Relations Commission meeting to discuss this topic as well as the HRC's role in bid review. Chair Williamson asked HRC members to come up with robust questions for the city manager. • Budget Update (as necessary) Staff Liaison Cohen reported that all outstanding payments have been made. • Unity Peace Walk Commissioner Habun reported that the Unity Peace Walk was a great success. There was a large turnout and it was a respectful event. 6. New Business • U-46 Transgender Student/Bathroom Chair Williamson proposed that transgender rights could be a topic for a future Community Conversation. Commissioner Jacobs agreed. Commissioner Habun informed the commission that the School Board meeting addressing this issue is Monday, September 12 at 7:00 pm and commissioners should attend if possible. 7. Adjournment There being no further business, Commissioner Lara made a motion to adjourn, seconded by Commissioner Cooper. The meeting adjourned at 7:45 p.m. Respectfully submitted, 0/1 coy/( Gail Cohen Staff Liaison r Human Relations Commission Tuesday, October 4, 2016 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized • Juanid Afeef,Targeted Violence Prevention Program, Illinois Criminal Justice Information Authority 4. Approval of September 6, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r elk Human Relations Commission Tuesday, October 4, 2016 Present: Chair Bill Williamson, Commissioner Denise Habun, Commissioner Winfried Cooper,Vice Chair Rich Jacobs, Commissioner Aloun Khotisene, Deputy Chief Bill Wolf Absent: Commissioner Elisa Lara 1. Call To Order—The meeting was called to order at 6:34 p.m. 2. Person(s) Recognized Vice Chair Jacobs introduced Juanid Afeef, Targeted Violence Prevention Program, Illinois Criminal Justice Information Authority (ICJIA). The program was established in February, 2016. The ICJIA was been around for more than 30 years as a policy and grant making organization that works to prevent all types of violence: gang violence, bullying, domestic violence. In 2012 they started focusing on ideologically inspired crimes with a public health approach. The program tries to identify those vulnerable to becoming radicalized and prevent the factors that would cause someone to become radicalized by raising awareness in communities, programs that divert young people from that direction, and address underlying issues. Mr. Afeef is hoping to speak in Elgin f' and get people thinking about these issues, what can be done without funding, and what would be initiated with grant funds. Mr. Afeef would enjoy the opportunity to come to the HRC's community conversations. Chair Williamson thanks Mr. Afeef for attending the meeting. C ommissioner Habun suggested that Mr. Afeef's organization have a table at the MLK Celebration. 3. Approval of September 6, 2016 Minutes Commissioner Cooper made a motion to approve the minutes, seconded by Vice Chair Jacobs. Minutes approved. 4. Monthly Reports There were no monthly reports. 5. Old Business • Diversity Committee Update (standing item) Chair Williamson will email the HRC the Diversity and Inclusion Strategic Plan. Commissioner Habun asked about the city manager meeting with the fHRC. Chair Williamson will reach out to the City Manager again. Commissioner Habun asked what the HRC planned to do with bid information it receives. Also, what authority if any does the city wish to give the HRC? The Purchasing Officer will be asked to attend a meeting to explain the bidding process. 6. New Business None. 7. Adjournment There being no further business, Commissioner Habun made a motion to adjourn, seconded by Vice Chair Jacobs. The meeting adjourned at 7:03 p.m. Respectfully submitted, erdeit Gail Cohen Staff Liaison Adjournment r r Human Relations Commission Tuesday, November 1, 2016 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October 4, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Mtg with City Manager • Create questions re: City bid process to submit to City's Director of Purchasing • Budget Update (as necessary) 7. New Business • 2017 Meeting Schedule Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. C • Human Relations Commission Tuesday, November 1, 2016 Present: Chair Bill Williamson, Commissioner Denise Habun, Commissioner Winfried Cooper,Vice Chair Rich Jacobs, Commissioner Elisa Lara, Deputy Chief Bill Wolf Absent: Commissioner Aloun Khotisene 1. Call To Order—The meeting was called to order at 6:32 p.m. 2. Person(s) Recognized Joyce Fountain, Keynote Speaker for the 2016 MLK Prayer Breakfast. Ms. Fountain teaches sociology at ECC including a racial/ethnic relations course. She recommended a 3 part documentary series called The Power of An Illusion which will be the basis for a 3 week event at the GBPL in April. Commissioner Habun indicated that the HRC can assist by writing for the rights to show the series. Chair Williamson stated that the HRC had wanted a discussion of institutional racism, and it would make sense to have the film series first, so everyone was using the same language. Commissioner Habun made a motion that the HRC support a partnership between the GPBL and the ECC to present the program. Vice Chair Jacobs seconded. Motion approved. Commissioner Habun made a motion that the HRC provide financial support for the program in an amount not to exceed $500. Vice Chair Jacobs seconded. Motion approved. Commissioner Cooper made a motion to purchase a copy of the documentary through the GBPL. Commissioner Habun seconded. Motion approved. 3. Approval of October 4, 2016 Minutes Vice Chair Jacobs made a motion to approve the minutes, seconded by Commissioner Habun. Minutes approved. 4. Monthly Reports There were no monthly reports. 5. Old Business • Diversity Committee Update Staff Liaison Cohen provided an update on committee meetings and the Assistant Fire Chief search. C , • . r • Meeting with City Manager Chair Williamson reported that City Manager Kozal indicated he would attend an HRC meeting. Chair Williamson requested that the HRC's role needed to be defined as well as support from the City. • Questions Re: City bid process to Submit to Purchasing Officer Commissioner Habun will ask Judge Barbosa about the HRC's role in the bidding process as he may have historical knowledge. Chair Williamson commented that the HRC has to understand how the bidding process works and how and when would the HRC raise any concerns. 6. New Business • 2017 Meeting Schedule The meeting schedule was reviewed and accepted by the HRC. • Upcoming Events a. 11/15/16—The Open Door Clinic is holding a discussion on transgender issues b. 12/1/16—The State of the City speech by the Mayor at ECC 7. Adjournment There being no further business, Commissioner Lara made a motion to adjourn, seconded by Vice Chair Jacobs. The meeting adjourned at 7:17 p.m. Respectfully submitted, �ill Odor Gail Cohen Staff Liaison r Human Relations Commission Tuesday, December 6, 2016 2nd Floor Conference Room, City Hall 6:30 p.m. 1. Call To Order 2. Roll Call 3. Person(s) Recognized • Daina Howze, Purchasing Officer 4. Approval of November 1, 2016 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Budget Update (as necessary) 7. New Business • Invitation to 17th Annual III. Comm. On Diversity and Human Relations MLK Dinner • Nomination for Joe Wars to Receive MLK Award Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, December 6, 2016 6:30 p.m. Present: Chair Bill Williamson, Commissioner Denise Habun, Commissioner Winfried Cooper, Commissioner Elisa Lara, Commissioner Aloun Khotisene Absent: Deputy Chief Bill Wolf, Vice Chair Rich Jacobs 1. Call To Order—The meeting was called to order at 6:40. 2. Person(s) Recognized • Daina Howze, Purchasing Officer. Commissioner Habun explained that Ms. Howze was invited because the HRC is considering recommending changes to its ordinance and she could answer questions on the bid process. Chair Williamson asked Ms. Howze to explain how the bid process works from when a bid comes in. Ms. Howze provided a summary of the bid process, explained the cooperative bid process. Chair Williamson indicated the HRC would have a discussion on this process with the city manager. Chair Williamson also stated he would look at other cities, such as Evanston, and see what they do. Ms. Howze was thanked for providing the information. 3. Approval of November 1, 2016 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Cooper. Motion carried and minutes approved. 4. Monthly Reports No reports this month. 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided an update on the Diversity Committee's work since last month. • Budget Update (as necessary) 6. New Business • Invitation to 17th Annual III. Comm. On Diversity and Human Relations MLK Dinner Staff Liaison Cohen provided the annual MLK Dinner invitation; all commissioners present indicated they wanted to attend. Cohen will purchase tickets. • Nomination for Joe Wars to Receive MLK Award Commissioner Khotisene made a motion that Joe Wars receive a lifetime achievement award for his work over so many years that exemplified the example set by Dr. King. Commissioner Cooper seconded. Motion carried; Joe Wars will be presented with an MLK Award. • Civil Rights Forum Commissioner Habun reported that Junaid Afeef will be the keynote speaker for the 2017 Prayer Breakfast. Mr. Afeef, who has spoken to the HRC, is interested in interdenominational community building. He has a contract with the FBI to perform a program on hate crimes. The ACLU is also involved. Commissioner Habun asked if the HRC would like to be involved in and have its name attached to a program that will be held in Elgin. ECC is providing the forum; the event is Friday, January 13, from 7:00pm — 9:00pm. Commissioner Habun made a motion that the HRC become an official sponsor of the Civil Rights Forum. Commissioner Cooper seconded. Motion carried;the HRC will be an official sponsor of the Civil Rights Forum. 7. Adjournment There being no further business, the meeting adjourned at 7:40 p.m. Respectfully submitted, ail Co%CK Gail Cohen Staff Liaison