HomeMy WebLinkAboutMinutes 8 -15Human Relations Commission
Tuesday, August 4, 2015
6:30 p.m.
Second Floor Conference Room – South Tower
1. Call To Order
The meeting was called to order at 6:30 pm.
2. Roll Call
Chair Williamson welcomed Commissioner Cooper back to the HRC.
3. Approval of June 2, 2015 Minutes
Commissioner Habun made a motion to approve the May minutes, seconded by
Commissioner Jacobs.
4. Monthly Reports
No monthly reports
5. Old Business
Diversity Committee Update (standing item)
Staff Liaison Cohen and Commissioner Habun provided an update on the
Diversity Committee’s activities. Members of the committee reviewed a draft of
the community survey that will be released to the community this year. Phil
Reed and Danise Habun attended an SPAC (Strategic Plan Advisory Commission)
meeting where they answered many questions regarding the city’s hiring and
recruitment processes. Phil and Danise were on a radio show hosted by Jerome
Thornton and discussed the work the city is doing around diversity, how diversity
is defined and why it is important. There may be a follow up shoe. Chair
Williamson and Commissioner Habun met with Councilman Shaw to discuss the
HRC and its charge.
6. New Business
MLK Celebration
Commissioner Habun is chairing the event; the first meeting is Thursday,
8/13 @12:00 pm. So far, 15 people have signed up for the planning
committee. The HRC has supported the event monetarily in the past. A
planning group will allocate a firm amount for each of the three days.
Commissioner Habun made a motion that the HRC allocate up to $7,000
in support of the 2016 MLK celebration. Commissioner Khotisene
seconded. Motion carried.
Citywide Boards and Commissions Project
As no further information has been received regarding this initiative, this
item was not discussed.
7. Adjournment
Commissioner Lara made a motion to adjourn, seconded by Commissioner
Cooper.
There being no other business the meeting was adjourned.
Respectfully submitted,
Gail Cohen
Staff Liaison/Human Resources Director
New Business –June 2, 2015
SPAC – Strategic Plan Advisory Committee
The SPAC makes recommendations to the City Council concerning the implementation
of the adopted strategic plan priorities and objectives.
1. SPAC Survey
HRC commissioners will receive a survey via email (hard copy will be available)
to collect data (demographics, openings) on Elgin Board and Commission
members. SPAC will review data and prepare recommendations to the city
council. It is hoped that the survey information can help commissions attract
qualified volunteers, and answer the volunteer’s questions about why they might
join a board or commission.
2. Software Purchase
Granicus Software will be purchased to manage the administration of boards and
commissions. It will require input of all the current information on our website
into the new system and presents the opportunity to make improvements in the
processes and procedures for recruiting, training and retaining commission
members. Some of the improvements that could be included are the ability to do
background checks, administer training, advertise commission openings, and post
videos and pictures of commission projects. Granicus would provide all forms,
descriptions and training in a single place. Granicus has been implemented in
Louisville, KY. https://louisvilleky.gov/government/mayor-greg-
fischer/interested-serving-board-or-commission
3. 2015 Project List
A 2015 HRC project list is due August 7. No special format is required. SPAC
will provide to council a list of what all boards and commissions are working on,
what they discuss on a regular basis.
4. 2016 Business Plans
Boards and Commissions will prepare business plans, due in fall 2015, which will
identify all projects and which strategic initiatives they support. Boards and
Commissions will also create pages similar to the Department profiles. Further
information will be provided on this. (website) http://il-
elginbudget.civicplus.com/index.aspx?NID=602